Legal Administrative Assistant (Remote - CA)

remote type

Fully Remote

locations

Sacramento Legal

time type

Full time

job requisition id

R23076

Job Description

This Legal Administrative Assistant (Counsel Support Associate) provides administrative support for Client Legal Services Attorneys in an Insurance Defense office under limited supervision. The role enters and manages data including pleadings, motions, and all trial, arbitration, and mediation letters, as well as calendars, files, and related events in case management systems. This inidual is also responsible for confirming related events and activities, closing, maintaining, and archiving files, in addition to monitoring and routing internal and external client communications.

Key Responsibilities

• Legal Documentation: Prepare, generate, and manage pleadings, motions, subpoenas, deposition notices, and other legal correspondence using the case management system.
• Case Coordination: Support attorneys throughout the full lifecycle of a case—from intake and assignments to file closure—ensuring deadlines are tracked and cases are properly documented.
• Scheduling & Calendar Management: Schedule hearings, depositions, mediations, and trials; confirm dates with courts, vendors, clients, and opposing counsel; and maintain accurate calendars for all relevant case events.
• Data Entry & E-Filing: Upload documents and e-file in various court systems, ensuring accurate recordkeeping in Team Connect and other case management systems.
• Administrative Operations: Scan and upload documents, handle checks appropriately, and maintain organized file systems.
• Client & Court Liaison: Communicate professionally with clients, courts, claim representatives, and opposing counsel via phone, email, and written correspondence.
• Team Collaboration: Partner with attorneys and claims teams to support ongoing litigation needs and contribute to a positive team environment.
• File Closure & Archiving: Ensure files are closed properly, documents are archived, and all closing procedures are followed accurately.

Minimum Qualifications

• Administrative or office experience, preferably in a legal or professional services setting; legal support experience is a plus but not required.
• High School Diploma or GED.
• Strong organizational and time management skills; detail-oriented and adaptable to a changing legal environment.
• Effective written and verbal communication skills.
• Comfortable with technology and open to learning new legal systems and tools (Microsoft Office proficiency required).
• Able to handle sensitive information with discretion.

Supervisory Responsibilities

• This role does not include supervisory duties.

Education & Experience (in lieu)

• Equivalent combinations of education and relevant experience may be considered in place of the stated requirements.

Explore the Benefits of Joining Allstate's Client Legal Services:

• Exceptional Work-Life Balance: At Allstate, we understand the importance of achieving harmony between work and personal life. Our in-house litigation roles provide more predictable schedules and flexibility, allowing you to excel professionally while enjoying a fulfilling personal life.
• Holistic Understanding of the Business: As part of the Allstate legal team, you'll gain invaluable insight into our erse business operations, objectives, and culture. This comprehensive understanding enables you to align legal strategies closely with the company's goals, fostering impactful contributions and strategic partnerships across departments.
• Direct Client Collaboration: Working in-house at Allstate means collaborating directly with internal stakeholders and business units. This close partnership cultivates deeper client relationships, facilitating a nuanced understanding of their needs and priorities. By providing proactive legal guidance and support, you'll play a pivotal role in driving the company's success.
• Strategic Influence and Impact: As an integral member of our legal team, you'll have the opportunity to shape strategic decisions and risk management initiatives. Your insights and expertise will inform key business decisions, empowering you to mitigate risks effectively and drive positive outcomes that directly impact Allstate's bottom line.
• Diverse Legal Challenges: In-house litigation roles at Allstate encompass a broad spectrum of legal work beyond traditional litigation, including regulatory compliance, risk assessment, and dispute resolution. This ersity of challenges ensures continuous professional growth and development, expanding your skill set and enhancing your career trajectory.
• Professional Growth Opportunities: With ample opportunities for advancement and professional development, you'll have the support and resources you need to reach new heights in your legal career.

Skills

Adaptability, Business Communications, Calendar Management, Case Management, Client Relationship Building, Litigation, Office Administration, Prioritization, Scheduling, Teamwork

Compensation

Compensation offered for this role is $19.23 - 31.49 per hour and is based on experience and qualifications.

Senior Administrative Assistant - Legal

As a senior administrative assistant on our house counsel team, your role will be key to ensuring our office runs efficiently. Ideal candidates will possess strong time management and communication skills, which will be used while managing and maintaining calendars and opening new case files. Additionally, you’ll handle standard administrative duties such as answering phones, managing and maintaining documentation, sending and processing electronic communications and mail, and management of office supplies and equipment. If you have strong attention to detail and thrive in a fast-paced environment, this may be the perfect place for you.

This is a hybrid position. Candidates must reside within a reasonable driving distance of the office they support. 

Must-have qualifications 

• High school diploma/GED equivalent or higher
• Minimum five years of work experience in an administrative role, which should include experience overseeing the work of others

Preferred skills 

• Prior calendering experience in a law office
• Ability to operate a PC with strong working knowledge of software such as Microsoft Office and Lotus Note
• Excellent interpersonal and communication skills with the ability to interact effectively with others
• Ability to multi-task and prioritize work assignments while working independently

Compensation 

• $25.83 -$28.70/hour
• Gainshare bonus up to 16% of your eligible earnings based on company performance

Benefits

• 401(k) with dollar-for-dollar company match up to 6%
• Medical, dental & vision, including free preventative care
• Wellness & mental health programs
• Health care flexible spending accounts, health savings accounts, & life insurance
• Paid time off, including volunteer time off
• Paid & unpaid sick leave where applicable, as well as short & long-term disability
• Parental & family leave; military leave & pay
• Diverse, inclusive & welcoming culture with Employee Resource Groups
• Career development & tuition assistance

Executive Assistant Int

Available in 2 locations

Category:Administration

Job ID:25392

Description

Job Title:  Executive Assistant

Location: Remote (leaders you will support are West Coast based)

Overview: 

Key Responsibilities:

• Manage executive schedules and coordinate logistics for meetings and events.

• Assist with general office administration and identify process improvements.

• Prepare and handle confidential communications and documents.

• Provide comprehensive administrative support to associates, managers, and executives.

• Deliver exceptional customer service to internal and external stakeholders.

Role Contribution: By supporting senior executives, this role significantly contributes to the strategic execution and operational efficiency, enabling Blue Yonder to maintain its leadership in the supply chain software industry.

Core Values: A commitment to innovation, customer success, and fostering employee growth.

Achievements: Recognized as a leader in Gartner® Magic Quadrant™ reports for Supply Chain Planning Solutions, Warehouse Management Systems, and Transportation Management Systems, reflecting its excellence and leadership in the field.

Qualifications:

• Required Education: Bachelor’s degree in Business Administration, Communication, or a related field.

• Experience: A minimum of 3-5 years of experience in an executive support role, preferably within the technology or supply chain sectors.

• Technical Skills: Proficiency in Microsoft Office Suite and experience with enterprise resource planning (ERP) systems. Familiarity with cloud services like Microsoft Azure is a plus.

Soft Skills:

• Exceptional organizational and time management skills.

• Strong communication abilities and discretion with confidential information.

• Proven ability to work under pressure and adapt to changing priorities.

-------------------------------------------

The salary range for this position is: $53,140.06 - $64,859.93 USD

The salary range information provided, reflects the anticipated base salary range for this position based on current national data.  Minimums and maximums may vary based on location.  Inidual salary will be commensurate with skills, experience, certifications or licenses and other relevant factors.  In addition, this role will be eligible to participate in either the annual performance bonus or commission program, determined by the nature of the position.

At Blue Yonder, we care about the wellbeing of our employees and those most important to them. This is reflected in our robust benefits package and options that includes: 

• Comprehensive Medical, Dental and Vision 

• 401K with Matching 

• Flexible Time Off 

• Corporate Fitness Program 

• A variety of voluntary benefits such as; Legal Plans, Accident and Hospital Indemnity, Pet Insurance and much more

Executive Administrative Assistant

locations

USA Remote

time type

Full time

job requisition id

R4165

Role Overview

As an Executive Assistant to our Chief Digital Officer, you will work side by side, often in confidence, serving as a critical extension of the SVP’s vision, leadership and voice.  The ideal candidate is focused and willing to actively work behind the scenes to ensure that our leaders and their teams are functioning smoothly and efficiently. They will be highly organized and professional, resourceful, efficient, flexible and will thrive in a fast-paced and transformational environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important.

Must reside in Pacific Standard time.

What you’ll do:

• Ensure assigned leaders are using their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines and productive meetings and time management. 

• Research, prioritize, and follow up on incoming requests, and provide resources or recommendations to assigned leader.

• Maintains discretion and confidentiality in relationships and communicate in a professional manner.

• Manage and maintain calendars and coordinate appointments, meetings, conference calls, for executives, including extensive rescheduling, ensuring that all meeting logistics are taken care of. 

• Coordinate and communicate employee events such as group meetings, off-sites and all-staff forums. This goes beyond inviting participants and booking rooms - the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate, and budgets are managed. 

• Assist in preparing presentations, ensuring assigned leader’s goal of the meeting is understood by all presenters, information is collected to support that objective, the presentation is assembled and reviewed in a timely manner, and all logistics are confirmed (IT, facilities, etc.).

• Communicate directly, and on behalf of their leader, or will draft communications as needed for inter-company events or notices.

• Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up. 

• Identifies opportunities to improve on internal process or relationships with vendors and leverages partnerships to strategize and follow-through on projects to successful completion, communication, and implementation.

• Handle administrative tasks for assigned leaders such as booking domestic and international travel, managing budget and expenses.

• Process purchase requisitions, contracts, invoices and expense reports.

• Demonstrate eHealth’s values in your behaviors, practices, and decisions.

Who you are:

• You have 4+ years of experience providing administrative support to 1 or more executives

• You have 4+ years of experience coordinating travel logistics on behalf of 1 or more executives

• You have 4+ years of calendar management and expense report management experience for 1 or more executives

• You are experienced with Microsoft Office (specifically PowerPoint) and Google Suite

Preferred Qualifications:

• BA or BS Degree

• Experience with software applications. Egencia, Coupa, Jira, Box, etc.

• Self- motivated, organized and detailed with a high standard of quality and integrity

• Ability to demonstrate initiative, flexibility, team-work and ability to anticipate and resolve issues before they escalate.

• Experience prioritizing multiple projects 

• Excellent interpersonal and listening skills.  

• Experience supporting a global leader of engineering and product functions

• Experience managing relationships with internal and external stakeholders

What we offer:

• Generous benefits include medical, dental and vision beginning on your first day of employment

• 401K with matching

• Tuition reimbursement

• Employee stock purchase program

• 12 company paid holidays and flexible time off (PTO for non-exempt)

Our Values: At eHealth, our core values guide our work:

• One Team

• Customer Centric

• Innovation

• Integrity

• Quality

• Accountability

• Relentless 

• Financial Stewardship

*Please note the above is a summary of responsibilities; a full job description is available upon request. 

The base pay range reflects the anticipated pay range for this position. The actual base pay offered will depend on various factors including inidual skills, experience, performance, qualifications, the department budget, and the location where work is performed. Base pay is one component of eHealth’s total rewards package, which also includes an annual performance bonus, plus an array of benefits designed to support employees’ personal and professional wellness. For more information on our total rewards offerings, please visit our career site.

Base Pay Range -$77,900 - $97,400

Executive Assistant

locations

USA Remote

time type

Full time

job requisition id

R4166

Role Overview

As an Executive Assistant to our Chief Sales and Carrier Officer (CSCO), you will work side by side, often in confidence, serving as a critical extension of the SVP’s vision, leadership and voice.  The ideal candidate is focused and willing to actively work behind the scenes to ensure that the CSCO and their team are functioning smoothly and efficiently. Success in the role will require being highly organized and professional, resourceful, efficient, flexible and thriving in a fast-paced and transformational environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important. This role will support our CSCO and 6 direct reports.   

You will primarily work in Central Time Zone hours, with expected flexibility to connect with our remote team, spread throughout all US time zones. If not located in Austin, TX, the role will include occasional travel for offsites, leadership meetings, and team gatherings.   

What you’ll do:

• Act as a strategic partner who helps the CSCO utilize their time effectively and to greatest impact. This requires an understanding of what’s most important for effective calendar management, tracking deadlines, productive meetings, and time management.  

• Research, prioritize, and follow up on incoming requests, and provide resources or recommendations to CSCO. 

• Prepare presentations, reports, and briefing materials for meetings, including executive and board meetings. This includes ensuring CSCO's goal of the meeting is understood by all presenters, information is collected to support that objective, the presentation is assembled and reviewed in a timely manner, and all logistics are confirmed (IT, facilities, etc.). 

• Manage and maintain calendars and coordinate appointments, meetings, conference calls, including extensive rescheduling, ensuring that all meeting logistics are taken care of.  

• Plan and oversee travel arrangements, including flights, accommodations, itineraries, ground transportation and on-the-ground logistics; proactively adjust plans in real time, as needed.  

• Coordinate and communicate employee events such as group meetings, off-sites and all-staff town halls. This goes beyond inviting participants and booking rooms and food - the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate, and budgets are managed.  

• Communicate directly, and on behalf of their leader, or will draft communications as needed for inter-company events or notices. 

• Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up.  

• Identifies opportunities to improve internal processes or relationships with vendors. 

• Leverage partnerships to strategize and follow-through on projects to successful completion, communication, and implementation.  

• Handle administrative tasks for assigned leaders such as travel, managing budget, and expenses. 

• Process purchase requisitions, contracts, invoices and expense reports. 

• Maintain discretion and confidentiality in relationships and communicate in a professional manner.   

• Demonstrate eHealth’s values in your behaviors, practices, and decisions.

Who you are:

• You have 4+ years of experience providing administrative support to 1 or more executives. 
• You have 4+ years of experience coordinating travel logistics on behalf of 1 or more executives. 
• You have 4+ years of calendar management and expense report management experience for 1 or more executives. 
• You are experienced with Microsoft Office (specifically PowerPoint), and Google Suite.

Preferred Qualifications: 

• BA or BS Degree. 

• Experience with software applications: Egencia, Jira, Workday, Microsoft Teams, Copilot, PhotoShop/Illustrator, etc. 

• Experience supporting a global leader of Sales. 

• Experience managing relationships with internal and external stakeholders.

What we offer:

• Generous benefits include medical, dental and vision beginning on your first day of employment

• 401K with matching

• Tuition reimbursement

• Employee stock purchase program

• 12 company paid holidays and flexible time off (PTO for non-exempt)

Our Values: At eHealth, our core values guide our work:

• One Team

• Customer Centric

• Innovation

• Integrity

• Quality

• Accountability

• Relentless 

• Financial Stewardship

*Please note the above is a summary of responsibilities; a full job description is available upon request. 

The base pay range reflects the anticipated pay range for this position. The actual base pay offered will depend on various factors including inidual skills, experience, performance, qualifications, the department budget, and the location where work is performed. Base pay is one component of eHealth’s total rewards package, which also includes an annual performance bonus, plus an array of benefits designed to support employees’ personal and professional wellness. For more information on our total rewards offerings, please visit our career site.

Base Pay Range -$77,900 - $97,400

Executive Assistant

AMER - Remote

Senior Management

We’re looking for an extraordinary Executive Assistant to work directly with me, Benny (Founder & CEO). This role is much more than managing schedules and logistics it’s about being a right hand, a trusted voice, and a critical link between me and the rest of the world.

You’ll be part of my day-to-day rhythm from high-stakes meetings and customers and partners and internal calls to late-night flights and strategic planning. You’ll help me stay focused on what matters most while ensuring things behind the scenes are always running smoothly.

If you’re energized by fast-moving environments, love solving problems before they are even spoken, and thrive in moments of high responsibility, this might be your next big chapter.

What You’ll Own

CEO Enablement & Strategic Partnership

• Act as a true partner in helping me stay focused, prepared, and aligned to OPSWAT’s mission.
• Join me on some global trips to meet customers, partners, and employees providing real-time support and structure.

Calendar, Travel & Time Leadership

• Navigate a fast-paced, ever-shifting calendar across time zones with care, foresight, and creativity.
• Plan end-to-end travel across continents visas, drivers, meetings, hotels some with little lead time.
• Manage internal and external projects

Executive Communications

• Draft and review emails, presentations, and briefings that reflect our values and vision.
• Ensure messages are sharp, clear, and consistent with our brand and voice.

Stakeholder & Relationship Management

• Interact with OPSWAT employees, executives, board members, partners, prospects, customers with warmth, tact, and professionalism.
• Be the filter that protects my time and the bridge that connects the right people at the right time.

Project Ownership & Operational Support

• Stay on top of key initiatives, action items, and follow-ups from leadership meetings.
• Help drive accountability across our teams—without ever losing the human touch.

Cultural Agility & Global Flow

• Adapt naturally across cultures, time zones, and communication styles.
• Help maintain global alignment in a company that never sleeps—while keeping our values front and center.

What You Bring

• 5 + years supporting senior executives preferably founders ideally in tech or other high pace environment.
• Comfortable working a flexible schedule in a fast moving global company with various time zones.
• Experience navigating complexity and ambiguity with calm and confidence.
• Exceptional communication and planning skills—and the emotional intelligence to match.
• High integrity and discretion you’ll be trusted with the most sensitive information.
• Proficiency with modern collaboration tools (Slack, Zoom, Office 365, Confluence, etc.).

Bonus Points

• Cybersecurity or high-tech background
• International experience or multilingual skills

Why This Role Matters

• High Impact: You’ll work at the heartbeat of the company.
• True Partnership: You’ll have a seat at the table and a voice in the room.
• Global Exposure: You’ll travel, grow, and see the world—literally and professionally.
• Purpose-Driven Work: Every file we secure protects lives, businesses, and nations.
• Incredible People: Join a erse, mission-driven team pushing boundaries every day.
• Grow to operation roles within OPSWAT

Coordinator, Health Brokerage Operations and Marketer Support

remote type

Hybrid

locations

Clearwater, FL

Remote, MT

Remote, MI

Remote, MA

Remote, WV

time type

Full time

job requisition id

R4528

Job Summary

The Coordinator, Health Brokerage Operations & Process Support is an inidual contributor role focused on supporting operational consistency, training, and process improvement across the Health Brokerage organization.

This role ensures that affiliate partners and marketers are using systems and following workflows as intended, while helping to identify challenges, inefficiencies, or training needs. The coordinator will work closely with the Director of Strategy & Tools to surface key themes from the field and provide input into future enhancements or tool updates.

This is a great opportunity for someone early in their career with experience in health insurance operations, who enjoys creating structure, supporting teams, and driving process adoption.

Job Description

Job Title:

Coordinator, Health Brokerage Operations & Marketer Support

Department:

Health Distribution Operations

Reports To:

Director, Health Distribution Strategy & Tools

Location:

Remote or Clearwater, FL (Hybrid optional)

Key Responsibilities:

• Monitor adoption and adherence to standard workflows, flagging any inconsistencies or areas where additional training/support is needed
• Deliver or support onboarding and training sessions for affiliate partners and marketers on tools such as CRM, Quote & Enroll, and AMS
• Act as a day-to-day contact for process-related questions, guidance, and support
• Assist in the documentation and maintenance of SOPs, training materials, and quick reference guides
• Collect and synthesize feedback from affiliate users on tool and process challenges, and communicate key themes back to the Strategy & Tools team
• Support readiness efforts for upcoming changes by coordinating communication, training schedules, and user support plans
• Partner with internal teams (IT, Operations, Strategy) as needed to ensure that feedback from the field is being considered in roadmap planning

Required Qualifications:

• 1–3 years of experience in health insurance operations, brokerage support, training, or a related administrative role
• Understanding of Health Brokerage operations, especially in Medicare Advantage, Med Supp, ACA, or Ancillary
• Strong communication and interpersonal skills with the ability to train or support users at varying levels of technical comfort
• Highly organized with strong attention to detail and follow-through
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
• Comfortable navigating CRM systems or quote/enroll tools (Salesforce, AMS, etc. experience a plus)

Preferred Qualifications:

• Experience supporting decentralized or affiliate-based teams
• Exposure to user training, process documentation, or change management
• Familiarity with CMS and compliance considerations in the health insurance space
• Associate’s or Bachelor’s degree in Business, Communications, Healthcare, or related field

Work Environment:

• Remote or hybrid work option depending on location
• Occasional travel may be required for in-person trainings or affiliate visits

Administrative Assistant - International Tax - Remote Eligible

Denver, Colorado; United States; Boise, Idaho; Cleveland, Ohio; Des Moines, Iowa; Fargo, North Dakota; Las Vegas, Nevada; Lehi, Utah; Minneapolis, Minnesota; Oklahoma City, Oklahoma; Omaha, Nebraska; Phoenix, Arizona

Full-Time

Remote / Hybrid / In-Office

8985

Job Description

Location: Any Eide Bailly office location

Work Arrangement: In-office, Hybrid, or Remote

The Administrative Assistant – International Tax provides essential support to the international tax team by managing tax filings, client communications, billing processes, and operational tracking. This role ensures timely and accurate administrative execution across multiple tax deadlines and supports process improvement initiatives and team coordination.

A Typical Day in the Life

A typical day as an Administrative Assistant might include the following:

Administrative & Team Support

• Format, proofread, and prepare correspondence and documents.
• Schedule internal meetings and take notes.
• Plan and support, in person, internal events (e.g., tax training, team activities).
• Monitor shared inboxes during team absences and team member departures.
• Coordinate and book travel. Prepare expense reimbursements.
• Regularly monitor emails for partner team or other team members as needed.
• Provide overflow and backup support for team members.

Client Communication & Support

• Prepare, send, and monitor engagement and disengagement letters in Dynamics 365.
• Assist contract management specialists as needed for annual engagement letter process.
• Send reminders for missing tax organizers or documents.
• Respond to client inquiries regarding portals, return signing, and document submission.
• Resolve client portal issues in coordination with internal teams.
• Handle client information requests professionally and efficiently.

Billing & Invoicing

• Prepare and process monthly billing and invoices.
• Monitor outstanding WIP and follow up with billers to ensure timely invoicing.
• Support billing tasks across team members and departments.
• Process HLB invoices and initiate wire transfers.
• Update billers and in-charges as needed.
• Assist with managing team’s outstanding A/R including corresponding with clients to get balances paid, writing off outstanding A/R balances, etc.

Reporting & Tracking

• Pull and distribute Global Mobility/Global Private Client Tax Track reports.
• Maintain and update databases, spreadsheets, project tracking tools, and due date reports.
• Regularly following up with clients for missing tax return and other information.
• Regularly meeting with team members setting up meetings with clients

Process Improvement & Project Support

• Collaborate on documenting tax processes specific to international tax.
• Assist with special projects and operational initiatives.
• Identify and delegate tasks to NTO resources when additional support is needed.
• General feedback and idea generation on ways to improve or add processes

Tax Return & Filing Support

• Assemble and process tax returns as needed, extensions, e-filings, and paper filings.
• Track and manage client filings for key deadlines: 3/15, 4/15, 9/15, 9/30, 10/15, and 12/15.
• Create and maintain records in CCH Manager and Return Manager.
• Organize and archive documents in CCH Document.

Who You Are

• You have 5+ years of experience as an Administrative Assistant.
• You have experience working in a tax or professional services environment (preferred).
• You have strong organizational and time management skills.
• You are proficient in Microsoft Office Suite, including Dynamics 365
• You are proficient in using tax software platforms (preferred).
• You have excellent written and verbal communication skills.
• You can manage multiple priorities, meet deadlines and proactively manage tasks.
• You can anticipate and proactively act upon the needs of the team.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.  

Compensation: $20.00-$30.00/hour

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

#LI-REMOTE

Title: Senior Administrative Assistant

Location: San Francisco United States

Job Description:

Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign's Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What you'll do

We are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours, and collaborative with a positive attitude.

You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives' time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast paced and exciting environment.

This position is an inidual contributor role reporting to Vice President, SMB.

Responsibility

• Provide high level executive support managing executives' calendars, including scheduling internal and external meetings and resolving scheduling conflicts
• Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs
• Participate in execs' meetings when appropriate, take meeting notes and follow up on action items
• Prepare presentation materials (primarily using Google Slides) for executives' meetings or other important internal and external meetings
• Assist organizing departmental All Hands when requested
• Arrange domestic and international travel
• Prepare expense reports and monthly reporting for department purchasing credit card in a timely fashion
• Create and manage purchase orders
• Coordinate logistics for off-site or virtual meetings and team-building events
• Maintain updated team alias and distribution lists, Slack channels, and shared team folders
• Manage onboarding schedule for new senior leaders
• Perform other admin-related tasks and projects as assigned
• Act as back-up to other Executive Assistants at Docusign as needed

Job Designation

Hybrid: Employee ides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What you bring

Basic

• 4+ years of relevant experience
• Experience working at a start-up or rapidly-growing company
• Experience with Concur, NetSuite, and Slack applications
• Proficiency with Google Suite, Microsoft, and Zoom applications
• Located in PST time zone

Preferred

• Ability to maintain confidentiality and practice discretion in your everyday work
• Enthusiastic, self-motivated and with a can-do attitude
• Able to manage multiple executives with different working styles
• Excellent communication skills
• Highly organized and detail-oriented
• Strong work ethic and high level of integrity
• Agile and flexible in response to changing priorities and needs with the ability to

pivot quickly

Wage Transparency

Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.

Based on applicable legislation, the below details pay ranges in the following locations:

California: $45.19/hour - $65.67/hour

This role is also eligible for the following:

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.

Global benefits provide options for the following:

• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

Life at Docusign

Working here

Docusign is committed to building trust and making the world more agreeable for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do what's right, every day. At Docusign, everything is equal.

We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, you'll be loved by us, our customers, and the world in which we live.

Accommodation

Docusign is committed to providing reasonable accommodations for qualified iniduals with disabilities in our job application procedures. If you need such an accommodation, or a religious accommodation, during the application process, please contact us at [email protected].

If you experience any issues, concerns, or technical difficulties during the application process please get in touch with our Talent organization at [email protected] for assistance.

Applicant and Candidate Privacy Notice

States Not Eligible for Employment

This position is not eligible for employment in the following states: Alaska, Hawaii, Maine, Mississippi, North Dakota, South Dakota, Vermont, West Virginia and Wyoming.

Equal Opportunity Employer

It's important to us that we build a talented team that is as erse as our customers and where all employees feel a deep sense of belonging and thrive. We encourage great talent who bring a range of perspectives to apply for our open positions. Docusign is an Equal Opportunity Employer and makes hiring decisions based on experience, skill, aptitude and a can-do approach. We will not discriminate based on race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, or any other legally protected category.

EEO Know Your Rights poster

#LI-Hybrid

Title: Construction Procurement Manager

Location: Bellevue, WA US

Full time  

ID: R27832

Job Description:

We are seeking a meticulous and proactive Construction Procurement Manager to support our construction operations team! This role combines contract administration, procurement and general support to our Design and Construction execution team, ensuring efficient management of contract lifecycles while providing critical organizational support to the broader team. The ideal candidate has experience in construction procurement or administration, is a clear communicator, highly detailed and organized, and able to thrive in a constantly evolving environment!

Key Responsibilities

Procurement and Contracts Administration

• Provide day-to-day contract administration support for standardized construction contracts, NDAs, services agreements, statements of work/work orders, proposals, lien waivers and other contract documentation.
• Prepare work orders, work authorization letters, and documentation in accordance with industry procedures and corporate risk policies.
• Ensure appropriate documentation is acquired and entered into corporate databases and/or PMIS in a timely manner; conduct analyses and compile reports as required.
• Review invoices for compliance with contract terms and conditions.
• Assist with contract audits.
• Process and track purchase orders and change orders.  Ensure compliance with contract requirements and corporate policy.
• Ensure compliance with corporate policies and contracting practices as well as Federal, state, and local law by reviewing existing and new regulations; anticipating regulations; enforcing adherence to regulations; and advising management on requirements.
• Track contract lifecycles, including renewals, amendments, and compliance requirements.
• Maintain and update contract databases, ensuring accuracy and accessibility.
• Liaise with project managers, contractors, and vendors to clarify terms and resolve contract issues.
• Assist in solicitation and preparation of bid documents, RFPs, and overall management of process with oversight from Design and Construction team.
• Coordinate with Legal, Real Estate, Facilities, Finance, or other internal teams as needed.

General Administration

• Provide administrative support to project managers and leadership teams for all project related aspects.
• Prepare reports, presentations, and correspondence.
• Maintain filing systems (digital and physical), ensuring organized record-keeping with Project Management Information System (PMIS) and other internal systems.
• Support onboarding and coordination of subcontractors, vendors, and consultants.

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, or related field. 
• 2+ years in contracts administration or legal experience in the construction industry
• Strong understanding of construction contracts, documentation, and compliance processes.
• Excellent organizational skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Coupa, familiarity with construction management software (e.g., Procore, ProjectMates, Kahua, PMWeb) a plus.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Self-starter with the ability to multitask and prioritize competing deadlines.

#LI-Hybrid

#LI-JL7

The specific salary offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s relevant experience, education, and work location. In addition, this position is eligible for 401k and a new hire and annual equity grant.

We offer different types of insurance and benefits, such as medical/Rx, vision, dental, life, disability, hospital indemnity, critical illness, and accident. We offer parental leave, family services benefits, backup dependent care, flexible spending accounts, telemedicine, pet adoption reimbursement, employee assistance program, and many discounts including 10% off pet insurance and 20% off at Chewy.com. 

Exempt salary team members have unlimited PTO, subject to manager approval. Team members will receive six paid holidays per year. Team members may be eligible for paid sick and family leave in compliance with applicable state and local regulations. 

Base Salary Range

$95,500—$152,500 USD

Chewy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, gender, citizenship, marital status, religion, age, disability, gender identity, results of genetic testing, veteran status, as well as any other legally-protected characteristic.

Title: Executive Assistant

Location: New York City United States

Requisition ID: R0131102

Time Type: Full time

Job Description:

The Company

PayPal has been revolutionizing commerce globally for more than 25 years. Creating innovative experiences that make moving money, selling, and shopping simple, personalized, and secure, PayPal empowers consumers and businesses in approximately 200 markets to join and thrive in the global economy.

We operate a global, two-sided network at scale that connects hundreds of millions of merchants and consumers. We help merchants and consumers connect, transact, and complete payments, whether they are online or in person. PayPal is more than a connection to third-party payment networks. We provide proprietary payment solutions accepted by merchants that enable the completion of payments on our platform on behalf of our customers.

We offer our customers the flexibility to use their accounts to purchase and receive payments for goods and services, as well as the ability to transfer and withdraw funds. We enable consumers to exchange funds more safely with merchants using a variety of funding sources, which may include a bank account, a PayPal or Venmo account balance, PayPal and Venmo branded credit products, a credit card, a debit card, certain cryptocurrencies, or other stored value products such as gift cards, and eligible credit card rewards. Our PayPal, Venmo, and Xoom products also make it safer and simpler for friends and family to transfer funds to each other. We offer merchants an end-to-end payments solution that provides authorization and settlement capabilities, as well as instant access to funds and payouts. We also help merchants connect with their customers, process exchanges and returns, and manage risk. We enable consumers to engage in cross-border shopping and merchants to extend their global reach while reducing the complexity and friction involved in enabling cross-border trade.

Our beliefs are the foundation for how we conduct business every day. We live each day guided by our core values of Inclusion, Innovation, Collaboration, and Wellness. Together, our values ensure that we work together as one global team with our customers at the center of everything we do - and they push us to ensure we take care of ourselves, each other, and our communities.

Job Summary:

This job provides day-to-day support to management, ensuring the smooth, efficient operation. It involves managing schedules, coordinating meetings, and expense tracking on behalf of the VPs. The assistant is responsible for preparing reports, organizing travel arrangements, Maintaining and updating databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders. Additionally, they may assist in project management tasks, liaising with other departments, and ensuring that deadlines are met. Scope: This job typically supports 2 or more Vice Presidents.

Job Description:

Essential Responsibilities:

• Manages calendar of the executive and daily work with some instruction from others.
• Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
• Engage and collaborate with the immediate team & internal partners.
• May act as a delegate for the executive when reviewing and approving expense reports
• Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
• Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.

Expected Qualifications:

• Minimum of 3 years of relevant work experience

Preferred Qualification:

Subsidiary:

PayPal

Travel Percent:

0

• PayPal is committed to fair and equitable compensation practices.

Actual Compensation is based on various factors including but not limited to work location, and relevant skills and experience.

The total compensation for this practice may include an annual performance bonus (or other incentive compensation, as applicable), equity, and medical, dental, vision, and other benefits. 

The USA national hourly pay range for this role is $30 to $49

PayPal does not charge candidates any fees for courses, applications, resume reviews, interviews, background checks, or onboarding. Any such request is a red flag and likely part of a scam. To learn more about how to identify and avoid recruitment fraud please visit https://careers.pypl.com/contact-us.

For the majority of employees, PayPal's balanced hybrid work model offers 3 days in the office for effective in-person collaboration and 2 days at your choice of either the PayPal office or your home workspace, ensuring that you equally have the benefits and conveniences of both locations.

Our Benefits:

At PayPal, we're committed to building an equitable and inclusive global economy. And we can't do this without our most important asset-you. That's why we offer benefits to help you thrive in every stage of life. We champion your financial, physical, and mental health by offering valuable benefits and resources to help you care for the whole you.

We have great benefits including a flexible work environment, employee shares options, health and life insurance and more. 

Who We Are:

Click Here to learn more about our culture and community.

Commitment to Diversity and Inclusion

PayPal provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, PayPal will provide reasonable accommodations for qualified iniduals with disabilities.

Title: Virtual Assistant - Executive Assistant

Location: Remote Remote 

Type: Full-time

Workplace: Fully remote

Job Description:

Who Are We?

Description

Who Are We?

Decentralized Masters is at the forefront of DeFi education globally. In just two years, we have grown from a pioneering pair of co-founders to over 130 dedicated professionals. Today, we are recognized as one of the fastest-growing enterprises in the sector, with industry insiders predicting our evolution into a unicorn company by 2030. Operating on a bootstrapped model, we are on track to achieve an impressive $50 million in revenue this year alone.

Our Impact

While our growth has been remarkable, we take even greater pride in the success of our clients. To date, we have empowered over 2,000 investors to break into the DeFi world. At Decentralized Masters, we don’t just offer education; we cultivate a powerhouse of knowledge combined with an engaging community, innovative technology, and a team of leading DeFi and blockchain experts. Our commitment is to deliver unparalleled resources designed for long-term success in the world of DeFi and Web3, ensuring our members not only safeguard but also enhance their financial future.

Our Vision

Our goal is to create the largest and most influential DeFi ecosystem the world has ever seen, starting with becoming the gold standard in DeFi education. This vision is ambitious, transformative, and poised to change the landscape of digital finance.

Are You Ready?

This is more than just a job; it’s an opportunity to shape the future of Web3 technology and education. Are you ready to be part of our vision to redefine what’s possible in DeFi and beyond? Apply below, and let’s explore this journey together.

Check us out here:

What will you be doing?

We are seeking a highly organized and dependable Virtual Assistant (VA) to support our operations and sales teams by managing internal reporting, coordinating schedules, and maintaining clean, accurate data across platforms. You will assist with communication, reporting accuracy, scheduling integrity, and process monitoring across multiple tools (e.g., HubSpot, Slack, spreadsheets, and internal dashboards).

This is a great opportunity for someone with strong attention to detail, excellent follow-through, and a desire to support cross-functional teams in a fast-moving environment.

Key Responsibilities:

• Support the Executive Assistant with daily administrative tasks and scheduling.
• Manage and organize shared inboxes, calendars, and task boards (e.g., Notion, ClickUp, or Asana).
• Prepare and format documents, reports, and presentations.
• Assist with travel coordination, event logistics, and expense tracking.
• Maintain updated records and filing systems (digital and cloud-based).
• Follow up on action items and ensure deadlines are met across departments.
• Conduct light research and data compilation for executive briefings or reports.
• Help organize leadership meetings, team offsites, and company-wide initiatives.
• Ensure confidentiality and professionalism in all communications.
• Proactively identify opportunities to improve efficiency and reduce manual work for the EA.

Requirements

1. Please submit you resume in ENGLISH
2. Native English speaker (or at least professional level)
3. Proven experience as a Virtual Assistant or relevant role
4. 2+ years of experience as a Virtual Assistant, Administrative Assistant, or Operations Support.
5. Exceptional written and verbal English communication skills.
6. Strong organizational and time management skills — able to handle multiple priorities.
7. Advanced knowledge of Google Workspace (Docs, Sheets, Slides, Calendar, Drive).
8. Proficiency with project management tools (ClickUp, Notion, Asana, or similar).
9. Strong attention to detail and commitment to delivering high-quality work.
10. Discreet, reliable, and trustworthy with sensitive information.
11. A proactive problem-solver with a “no task too small” attitude.

Benefits

• Competitive salary package
• Full time
• Unlimited PTO
• Team off-sites
• Young & dynamic culture with team members across 25+ countries
• Fully Remote with a very supportive team. You have the ability to work from anywhere in the world!

Title: Executive Assistant

Location: McLean VA US

Type: Full-time

Workplace: Fully remote

Job Description:

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. 

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements. Additionally, all team members may be called upon to support proposal efforts as needed. This could include resume formatting, providing skills alignment summaries, participating in meetings, or contributing to solutioning activities based on subject matter expertise or functional experience. 

Responsibilities

• Secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using Concur Travel), are provided to the Executive.

• Prepare typed /written meeting minutes that are a clear, accurate, and comprehensive record that captures all action items and tasks identified in each meeting.

• When requested recorded Teams meetings are transcribed (typed/written) to capture all action items, assigned tasks, and follow-up tasks are identified.

• All notes (typed/written) from recorded meetings, Lunch and Learn sessions are to be clear, accurate, and comprehensive.

• Receives telephone calls and visitors for the ACIO, screening those which can be handled without the ACIO’s help.

• Keeps the ACIO’s calendar (as requested), schedules appointments and meetings, and sees that the ACIO is fully briefed on the matters to be considered before the scheduled meeting.

• Prioritizes and carries out special projects and complex assignments.

• Attend via conference call or in person to all regularly scheduled and some ad-hoc ACIO staff meetings, as required.

• Based upon the information provided by the ACIO concerning the purpose of the meetings and people to attend, makes necessary arrangements for meetings, including space, time, contacting people, and other matters.

• Assembles background material for the ACIO.

• Attends the meetings, takes notes, and prepares a report on the proceedings when required.

• Receives requests for information concerning the organization’s programs which can be assembled from the record based on knowledge of the organization, advises when the material can be furnished and prepares it personally and follows through to see that it is prepared by staff within the specified time to meet deadlines.

Requirements

• 3 years of experience supporting government executives.

• Must be an expert in all Microsoft Office productivity tools.

• Must be proficient with visual modeling (e.g., tools such as Visio, PowerPoint).

• Must interact with professionalism on the phone and in person.

• Must follow instruction and work independently and confidentially while completing tasks without direct supervision.

• Must pay attention to detail and have excellent skills of observation to take care to perform tasks correctly.

• Must transcribe audio accurately and pays attention to detail to deliver high-quality work consistently.

• Capable of working in a fast-paced environment of changing priorities and is fully capable of establishing priorities commemorate with task assignments.

• Must be able to work independently on projects requiring research and preparation of briefing charts and other presentation materials, on behalf of the ACIO, organization wide.

Work Environment & Physical Requirements 

• This is a remote/work-from-home position. The employee is expected to maintain a professional and distraction-free home office environment with reliable internet access and the ability to participate in video and audio calls during standard working hours. Standard office equipment such as a computer, phone, and webcam will be used regularly. 

• The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job: 

• Prolonged periods of sitting and working on a computer. 

• Frequent use of hands and fingers to operate computer and telephone equipment. 

• Must be able to lift up to 15 pounds occasionally (e.g., moving equipment). 

• Ability to participate in virtual meetings and communicate clearly via video/audio platforms.

Travel Requirement 

This is a remote position; however, occasional travel may be required based on project needs, client meetings, team collaboration events, or training sessions. Travel is expected to be less than 10% and will be communicated in advance whenever possible. 

EEO & Pay Transparency Statement 

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance. 

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws. 

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience. 

If you require reasonable accommodation during the hiring process due to a disability, please contact [email protected] for assistance. 

Equal Opportunity Employer/Veterans/Disabled 

U.S. Work Authorization  

Due to federal contract requirements, only U.S. citizens are eligible for this position.

Benefits

• Health Care Plan (Medical, Dental & Vision)  

• Retirement Plan (401k) 

• Life Insurance (Basic, Voluntary & AD&D)  

• Paid Time Off 

• Family Leave (Maternity, Paternity)  

• Short Term & Long-Term Disability  

• Training & Development

Title: Staff Support Specialist

Location: United States

Job Description:

Job Description

Required Certificates and Licenses: Special Education

• If the current Teaching Certification is from another state, the hire must get reciprocity within the state on Indiana within 60 days of employment

Residency Requirements: Strongly prefer residents of West Virginia

• May consider residents of surrounding states (KY, PA, OH, MD, AND VA)

Salary Range : $53,000 - $56,000 plus the eligibility of a performance bonus along with the opportunity to receive stipends

Start Date: Immediate

The remote Staff Support Specialist plays a critical role in ensuring the success of both new and existing teachers at West Virginia Virtual Academy (WVVA). This position provides essential support by coordinating onboarding tasks, assisting with instructional readiness, and stepping in to provide coverage when needed.

K12, a Stride Company, believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace.

The mission of West Virginia Virtual Academy (WVVA) schools is to provide an exemplary inidualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

This is a REMOTE full-time position. Ability to work independently, typically 40+ hours per week is required. Ability to maintain a professional home office without distraction during workday, typically 9-5 (or 8-4) or as defined by the school. (delete if part time).

Key Responsibilities:

Teacher Onboarding & Support

• Record and track new teacher assignments.

• Ensure teachers are fully set up in the email system and have access to all instructional platforms.

• Provide guidance to ensure teachers have a strong understanding of classroom instruction and are prepared to teach effectively.

Instructional Coverage

• Serve as a substitute when special education teachers are absent.
• Develop and implement an organized process for requesting and assigning substitute coverage.

Student Success Support

• Collaborate with Certified Support Staff (such as Intake Specialists) to promote student achievement through the implementation of comprehensive support programs.
• Contribute to academic, personal/social, and career readiness development for all learners.
• Support preparation for monthly audits of records and federal reporting requirements.
• Support preparation for general/ alternate summative assessments and the SAT School Day.

Supervisory Responsibilities: This position has no formal supervisory responsibilities.

REQUIRED QUALFICIATIONS:

• Bachelor's degree in Education or related field.
• Minimum of 3 years of classroom teaching experience, or equivalent combination of education and experience.
• Special Education Certification required.
• Ability to travel up to 25% for meetings, professional development, and in-person testing.
• Ability to pass a required background check.

DESIRED QUALIFICATIONS:

• Proficiency in MS Office (Word, Excel, Outlook, etc.)
• Ability to work independently in a professional home office environment.

Compensation & Benefits: Stride, Inc. considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level. Salaries will differ based on these factors, the position's level and expected contribution, and the employee's benefits elections. Offers will typically be in the bottom half of the range.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

• This is a Virtual position

Job Type

Regular

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is "at-will" as governed by the law of the state where the employee works. It is further understood that the "at-will" nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer.

Coordinator, Grant Programs

US Permanent

Coordinator

Remote, US

Requisition ID: 2531

Position: Coordinator, Grant Programs 

Who we are:

CIEE is a nonprofit study abroad and intercultural exchange organization that transforms lives and builds bridges between iniduals and nations through study abroad and international exchange experiences that help people develop skills for living in a globally interdependent and culturally erse world. 

Why work with us:  

• You will change the world. CIEE builds bridges between people, countries, and cultures. We help young people participate in high-quality international exchange and study abroad  programs that bring the world together. We change lives, our alumni change the world. Be part of the chang!
• You will receive a competitive total rewards package. CIEE provides all employees with exceptional benefits offerings that increase total compensation by up to 25%. Our top-tier benefits include:
  • Paid time off and Parental leave
  • Gym Reimbursement Program
  • Employee Assistance Program
  • Short-term & Long-term Disability
  • 6 floating Fridays (based on our eligibility rules)
  • CIEE Study Abroad and TEFL Program discounts
  • 403(b) Retirement Plan with employer contribution
  • Insurance Coverage (life, travel, medical, dental, and vision) 
  • Flexible Spending Accounts/Health Savings Accounts (medical and dependent)
  • Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)
• You will be part of a fast-paced, international, erse, and collaborative team of professionals. CIEE operates the largest nonprofit network of study-abroad locations, with facilities and staff in 29 countries. Additionally, we help international participants from over 140 countries come to the USA each year. Committed to excellence and solving whatever problem the world throws at them, CIEE professionals work on international teams, and are dedicated to advancing our 77-year-old mission to make the world a more peaceful place.

Who you are:

Annually, the Funded Programs team facilitates American and international high school students to participate on the Congress-Bundestag Youth Exchange Program (CBYX), Future Leaders Exchange (FLEX) Program, and the Kennedy-Lugar Youth Exchange & Study (YES) Program. This position is a part of the Funded Programs Team, which supports high school exchange students who are fully sponsored by the Department of State.   The Coordinator, Grant Programs is responsible for supporting all aspects of these programs, including but not limited to application review and programmatic activity tracking. You are detail oriented and able to complete assigned tasks in a self-directed manner. This includes coordination with other international educational organizations, program participants and families, and other CIEE teams.

What you’ll do: 

• Support the day-to-day operations including tracking and reporting for the High School Grant programs.
• Review high volume of data for accuracy.
• Review integrity and completeness of participant data.
• Assist with international participant disbursements, financial reporting, reconciliations, monthly stipends, and other administrative programmatic tracking and compliance requirements.
• Assist with American CBYX participant application review, selection, and advising virtually and through in-person events.
• Assist with logistics, preparation, and on-the-ground tasks at multiple student events.
• Respond in a timely and professional manner to general email inquiries from students, volunteers, staff, and international representatives.
• Communicate effectively across teams and with different stakeholders as a representative of CIEE.

What you’ll bring:

The ideal candidate will possess: 

• Bachelor’s degree
• A minimum of 2 years of relevant administrative experience.
• Excellent organizational and time management skills with regularly shifting priorities.
• Ability and willingness to support U.S.-based staff as directed by supervisor.
• Ability and willingness to remain flexible, shifting between projects based on seasonality of program, as directed by supervisor.
• Meticulous attention to detail, including reporting, in a fast-paced environment.
• Strong professional written and verbal communication skills across different audiences.
• Intercultural communication experience a plus! • Computer skills including MS Teams, Word, Excel, and Outlook are essential.
• Readiness to grow and develop yourself, our stakeholder group, and our Company.
• Ability to embrace CIEE’s Core Values (Excellence, Integrity, Respect, Inclusion, and Problem Solving) and culture.

CIEE believes that professionals with varied backgrounds bring unique approaches and ideas to solving problems and advancing our mission to bring the world together. Qualified candidates from underrepresented groups are strongly encouraged to apply.

Due to federal regulations, a reference and background check will be conducted as a condition of employment.

Office Manager, Part-Time - Hybrid (Irvine, CA)

Los Angeles, CA

Part time

R7823

Employee Benefits is the core of our business and at our heart we are a people-focused organization. Every day, we help over 100,000 employers give their employees peace of mind by providing health, pharmacy, long and short-term disability, vision, dental and other insurance solutions.

What makes us unique is that we can surround our clients with more services and more technology-based tools and a team of advisors that simply cares more than anyone else. 

If you want a career giving people the reassurance that they can have access to the health care they need for themselves and their loved ones, join OneDigital.

Our Newest Opportunity: 

The Office Manager plays a critical role in ensuring the smooth and efficient operation of Headquarters. This position oversees daily office logistics, manages vendor relationships, maintains supplies across multiple floors, and supports internal teams to foster a productive and welcoming workplace. The ideal candidate is highly organized, proactive, and capable of managing multiple responsibilities in a fast-paced environment. 

Key Responsibilities: 

Office Operations & Facilities Management: 

• Greet guests, check them in, and direct them to the appropriate location. 

• Oversee daily office operations, ensuring all workspaces and conference rooms are clean, organized, and functional. 

• Ensure snacks and beverages are stocked and refreshed each morning and afternoon. 

• Monitor and maintain office conditions, coordinating necessary repairs and improvements. 

• Order and track food, beverages, and office supplies across all three floors. 

• Manage vendor relationships, including cleaning services, building management, and other service providers. 

• Implement and maintain office policies and procedures to support operational efficiency, including serving as the emergency lead. 

• Assist with office security, including issuing and terminating keycard access, managing parking passes, and coordinating visitor access. 

• Maintains physical office keys and access keycards for after-hour building access.  

• Update spreadsheets to maintain accurate records (office access, parking,  

• Serve as the point of contact for Amazon and onboard new accounts to the platform. 

• Coordinate with internal stakeholders to fulfill special requests and time-sensitive tasks. 

• Oversee all arrangements for client and vendor meetings (room arrangements, catering needs, etc.) 

• Manage all arrangements for set-up requests of the training rooms, conference rooms, after-hours café scheduling, offices, workstations, hoteling and focus rooms. 

• Manage seating assignments and changes via the AppSpace platform. 

• Ensure workstation and office nameplates are accurate and up to date. 

• Maintains office equipment and requests service as needed; ex: copy machines, TV’s, AV, etc.

Financial & Budgetary Support: 

• Assist in managing the office budget, tracking expenses related to snacks, beverages, catering and supplies. 

• Solicit competitive bids from vendors to identify cost-effective solutions and providers. 

• Reviews and approves invoices to be paid for office. Follows up with vendors and/or accounts payable. 

• Manage and track the reporting activity of the OneDigital portfolio carbon footprint information to meet investor’s sustainability requirements.

Communication & Administrative Support: 

• Act as a central communication hub for office-wide announcements and building-related updates. 

• Provide administrative support to Executive Assistants and various departments, including scheduling, travel coordination, and onsite meetings and events. 

• Foster a positive, collaborative, and inclusive office culture.

Qualifications: 

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant. 

• Strong understanding of office administration, systems, and procedures. 

• Proficiency in Microsoft Office Suite, especially Excel and Outlook. 

• Excellent time management and multitasking abilities. 

• Strong attention to detail and problem-solving skills. 

• Outstanding written and verbal communication skills. 

• Highly organized with the ability to thrive in a fast-paced environment. 

• Creative thinker with a proactive approach to process improvement. 

• Ability to perform well within a team as well as independently  

• Self-motivated, flexible and disciplined 

• Able to maintain confidentiality 

• High school diploma required; additional qualifications in office administration or related fields are a plus.

The typical base pay range for this role nationwide is $18 to $24 an hour.

Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your inidual performance and/or the company’s performance. We also offer eligible employees health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs. You will receive reimbursement of job-related expenses per the company policy and may receive employee perks and discounts.

Administrator - Member Services

Newcastle, Australia

Full time

R38180

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

Job Description

Get To Know Us:

SS&C Technologies is the world’s largest independent hedge fund and private equity administrator, as well as the largest mutual fund transfer agency. SS&C’s unique business model combines end-to-end expertise across financial services operations with proprietary software and solutions to service even the most demanding customers in the financial services and healthcare industries. 

Why You Will Love It Here!

• Flexibility: Hybrid Work Model

• Your Future: Income Protection Insurance

• Work/Life Balance: Flexible Time Off

• Your Wellbeing: Private Health Insurance discount, Primary & Secondary Paid Parental leave, Death & TPD Insurance

• Diversity & Inclusion: Committed to Welcoming, Celebrating and Thriving on Diversity

• Training: Hands-On, Team-Customised, including SS&C University

• Extra Perks: Discounts on fitness clubs, travel and more!

What You Will Get To Do:

Join our Superannuation Operations team and play a key role in delivering exceptional service to our members. You’ll be responsible for processing and reviewing a variety of superannuation administration tasks, ensuring accuracy, compliance, and efficiency. Working collaboratively with peers and advisers, you’ll help resolve queries, improve processes, and contribute to a high-performing, supportive team environment.

• Process and review a range of superannuation administration tasks, including document linking, file indexing, member and employer applications, contribution processing, beneficiary updates, correspondence, withdrawals, pension payments, insurance changes, and investment switches.

• Liaise with advisers and internal teams to resolve queries and process changes efficiently.

• Maintain accurate and up-to-date member records with a high level of attention to detail.

• Collaborate with peers to ensure timely and effective resolution of requests and issues.

• Contribute to regular team meetings by sharing feedback and identifying process improvement opportunities.

• Participate in task rotations as required to support team flexibility and coverage.

• Ensure all administrative functions meet service level agreements and comply with regulatory obligations and timelines.

• Manage operational and compliance risk appropriately by escalating errors, incidents, or issues to the manager in a timely manner.

• Perform other administrative duties as required by the manager.

What You Will Bring:

• Strong organisational and time management skills with the ability to prioritise effectively

• High attention to detail and accuracy

• Solid understanding of superannuation processes and systems

• Flexible and adaptable in a fast-paced, changing environment

• Excellent communication and interpersonal skills

• Proficient in Microsoft Office (Excel, Outlook, Word, etc.)

• Positive, proactive attitude with a strong team focus

• Eagerness to learn and develop new skills

• Strong analytical and problem-solving abilities

Administrative Assistant - Senior: 25-06684

 New York, NY 10036

Job Category: Administrative, Clerical & Support

Job Number: 26553452

Country: US

Job Description

Primary Skills: Administrative (Expert), Organizational (Advanced), Analytical-In-depth (Expert), Communication-In-depth (Expert), Collaboration-In-depth (Expert)

Job Summary:

We are seeking a highly efficient and skilled Executive Assistant to provide comprehensive administrative and operational support within our Investment Banking ision, supporting one or more senior executives and their teams.

The role encompasses leading event planning, integrating information for process efficiency, and managing administrative programs, all aimed at contributing to the smooth operation of our business group. This position is based in New York, requires working 4 days onsite with 1 day WFH, and offers both a possibility of extension and conversion to full-time employment.

Key Responsibilities:

• Lead the planning and implementation of department events and provide senior-level support within a erse team.
• Manage information through systems for enhanced processes and reporting.
• Contribute to administrative program planning and implementation.
• Build effective relationships with internal/external stakeholders and coordinate budget monitoring.
• Support junior administrative staff and manage calendars, events, documentation, and communications.

Must-Have Skills:

• Demonstrated progressive responsibility in administrative/professional support.
• In-depth verbal and written communication skills.
• Strong attention to detail & organizational skills.

Industry Experience:

• Experience in Investment Banking or financial services is highly desirable.

Additional Notes:

• This role is a 6-month contract with a possibility of extension and conversion to full-time employment, offering a mix of on-site and remote work configuration.

Assistant Business Director

Iowa City, Iowa, United States

New

Communications/Marketing/Entertainment

ID: 25005688

The Vaughan Institute Assistant Business Director will focus on the industry and external partners of the University of Iowa’s premier Risk Management and Insurance program, housed within the Vaughan Institute. The work will include recruiting external partners and industry representatives to enhance the educational experience of Vaughan Institute students, ultimately preparing them for success in their field. Additionally, this role will be responsible for the creation and maintenance of external stakeholder data through project management, data management, customer relations platforms. With the anticipated growth of the Institute, the creation of a knowledge library will be integral to the success of the program. This position will work closely with the Vaughan Institute Executive Director to support the quality and growth of the Institute as it becomes a national leader in collegiate Risk Management and Insurance programs. When needed, this position will serve as back up to the Director and the Executive Director of the Vaughan Institute. Responsibilities will require some domestic travel and time outside the 8:00 am to 5:00 pm workday. This position is eligible for a hybrid work arrangement.

Job Duties and Tasks

• Assists in the recruitment of new Risk Management and Insurance students for the major and certificate programs.
• Manages external promotion of student success mechanisms (internships, projects, etc.).
• Develops list, assists with recruitment, and manages promotion and participation of student development opportunities (student case competitions, etc.) at the national and regional levels. 
• Work with the Tippie Collegiate Marketing & Communications team to develop materials for the promotion and outreach of the program.
• Coordination of all external activities surrounding the Vaughan Institute’s ecosystem; including correspondence; meeting planning and preparation; and Vaughan Institute-sponsored events. 
• Manage the Vaughan Institute’s internal programming (classroom speakers, project coordination, etc.) and events working closely with the UI Center for Advancement and other strategic partners. Duties include but are not limited to promotion to partner agencies and others in the industry; managing reservations; coordinating catering; recruiting student volunteers; and day-of event management. 
• Ensure that the institute is represented at major national and regional industry conferences (e.g., Iowa Insurance Hall of Fame, Global Insurance Symposium, the Risk Insurance Management Society (RIMS) conference, and others).
• Develop mentorship database of alumni and strategic partnerships to foster student-industry relationships.
• Management of all data collection and ensuring that historic records and transition documents are maintained. 
• Oversight of the purchase of promotional items for both the Institute and the business fraternity following UI policies and procedures.
• Coordinate billing and payments, providing justification and receipts as needed by the Executive Director.
• Supervise and schedule student workers

Salary: $50,000-$65,000

This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Education Requirement

Required Qualifications 

• 3-5 years of experience in administrative program support, student services, or academic advising.
• Expert level communication and interpersonal skills.
• Strong organizational ability and ability to work independently.
• Must have a valid driver’s license and be able to adhere to Fleet Services Driving Standards.

Desired Qualifications

•  Master’s degree.
• Collegiate student advising or teaching experience.
• Event planning experience.
• Familiarity with financial services/insurance.

Application Details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission: 

• Resume
• Cover Letter

Benefits Highlights:

Regular salaried position. Pay Level 4A. Located in Iowa City, Iowa.

Additional Information

• Classification Title: Constituent Relations Spec
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 4A
• Starting Salary Minimum: 50,000
• Starting Salary Maximum: 65,000

Title: Latin Language Instructor - Remote Job

Location: US

Department: Education

Job Description:

About Us

About Us

Visit https://enthu.com/about/

Job Description

This is a remote position.

We are looking for a proficient Latin Language Instructor to deliver engaging and thorough online instruction to students at various levels. The instructor will be responsible for developing the curriculum, conducting live classes, and mentoring students to improve their Latin language skills. A strong grasp of Latin grammar, literature, and cultural context, along with the ability to teach effectively in a virtual environment, is essential.

Key Responsibilities:

1. Course Development & Instruction:

   • Design detailed lesson plans, assignments, and activities focused on Latin language skills.
   • Conduct live online classes, workshops, or recorded sessions.
   • Develop quizzes and assessments to gauge student progress.
   • Provide real-world examples and applications to enhance learning.

2. Student Engagement & Mentorship:

   • Monitor student performance, offering personalized feedback and support.
   • Facilitate discussions and encourage student interaction.
   • Address student inquiries via chat, email, or during virtual office hours.

3. Course Management:

   • Stay informed on the latest trends in Latin literature and language instruction.
   • Adapt course content to meet the specific needs of students.
   • Track attendance, manage class schedules, and ensure course milestones are met.

4. Technical Support & Administration:

   • Provide assistance to students with any technical issues related to the Zoom platform. 
   • Ensure seamless delivery of virtual classes using Zoom for online instruction.

Requirements

Education & Certifications:

• Bachelor’s degree in Latin, Linguistics, Education, or a related field.
• Certification in Latin language instruction (preferred but not mandatory).

Experience:

• Minimum of 2 years of experience teaching or tutoring Latin.
• Prior experience in online teaching or using e-learning platforms is an advantage.

Skills:

• Proficiency in Latin grammar, syntax, vocabulary, and literary context.
• Strong communication and interpersonal skills to engage students effectively.
• Ability to create and adapt lesson plans for erse learning needs.
• Familiarity with virtual learning platforms, especially Zoom.
• Fluency in English for instruction and communication.

Technical Requirements:

• Reliable internet connection, webcam, and microphone for online classes.
• Proficiency with Zoom or similar virtual learning tools.

Benefits

• Be a part of a fast-growing, dynamic tech startup with exciting growth prospects.
• Gain valuable experience and expand your skills with innovative software tools and processes.
• Enjoy a supportive, fun, and inclusive work environment with caring teammates.
• Work remotely with a flexible schedule, promoting a healthy work-life balance.
• Teach and engage with a erse group of learners from around the globe.
• Access to continuous professional development and a supportive teaching community.
• Opportunities for long-term collaboration and career advancement.
• Make a lasting impact by helping to preserve and promote the Latin language.
• Utilize advanced virtual teaching tools and resources to enhance your lessons.

Clerical Assistant

100% Remote

United States - Remote

Full time

R2522828

Clerical Assistant - CD11AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.   

A Centralized Case Opener in the Claims Legal Operations team is responsible for initiating legal matters in the Passport system based on referrals received through the ECOS platform. This role ensures timely and accurate case setup, compliance with documentation standards, and coordination with legal and claims staff. The ideal candidate will enjoy a high-volume, paperless environment that is both dynamic and rewarding.

Work Arrangements:

This role will have a 100% REMOTE work schedule, with the expectation of coming into an office as business needs arise.

Responsibilities:

• Perform daily clerical tasks following documented standard work procedures (e.g., case opening, data entry, document routing).
• Accurately process referrals and requests within defined service-level agreements (e.g., 24–48 hours depending on urgency).
• Maintain and update internal systems with case and workflow data.
• Communicate with internal stakeholders to resolve discrepancies or escalate issues.
• Participate in process confirmations and coaching sessions to ensure adherence to standard work expectations.
• Support continuous improvement by identifying inefficiencies or gaps in the process.

Qualifications:

• High school diploma or equivalent; associate degree preferred.
• 1–2 years of clerical or administrative experience in a structured environment.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite and internal workflow systems.
• Ability to follow detailed instructions and standard operating procedures.
• Effective written and verbal communication skills.
• Experience working in a compliance-driven or regulated environment.
• Prefer familiarity with claims processing or legal case workflows

Internet Requirements:

• For full-time, occasional, part-time, or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wi-Fi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) 100MB download/10MB upload. Contact/Call center role using Genesys softphone and Citrix/ATO users. Users who participate in frequent Teams video conferences, as well as those who download/upload large file content throughout the workday.
• To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role.

The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition.

The annualized base pay range for this role is: $42,560 - $63,840

Administrative Services Specialist, Scholarship Administration and Accounting Support

Iowa City, Iowa, United States

Administrative

25005580

The University of Iowa’s International Programs is excited to welcome a full-time Administrative Services Specialist, Scholarship Administration to join its vibrant study abroad unit and community.

Are you passionate about supporting students and fostering global learning opportunities? We are looking for a detail-oriented, collaborative, and service-minded professional to coordinate scholarship administration for both study abroad and non-study abroad programs.

In this dynamic role, you'll manage scholarship applications and awards, and receive specialized training to serve as a passport agent in our U.S. passport office—adding a unique and meaningful dimension to your work.

In this role you’ll be able to:

·        Build and nurture relationships with key contacts in other UI departments, including the Office of the Registrar, Office of Student Financial Aid, University Billing, and the University of Iowa Center for Advancement. In some cases, specific liaison responsibilities will be identified to accomplish goals of interest and importance to all units involved.

·        Accurately and effectively manage and communicate all pieces of study abroad course fees, administrative fees, and application fees assessment.

·         Manage IP-administered scholarships, including both need- and merit-based study abroad scholarships and non-study abroad scholarships.

·         And More!

*For a full job description, including all duties and competencies assigned, please e-mail the contact listed below or visit: Job Opportunities (Org 02 & 35). Click here to learn more about the Office of the Provost at the University of Iowa.

About the Department: 

At the University of Iowa, International Programs functions as a catalyst for internationalization and a hub for international activities.  In 1997, the Iowa Board of Regents brought international research, instruction, and services together under the leadership of an associate provost and dean, and assistant provost for International Programs.

The International Programs department provides leadership and support for internationally oriented teaching, research, creative work, and community engagement.

Required Qualifications:

·        A bachelor’s degree or an equivalent combination of education and experience in an administrative support role is required.

·         Minimum of one year of professional experience in administrative support, financial operations, scholarship administration, or a related area. 

Competencies Required:

·         Demonstrates a Working proficiency level in the following competencies:

o   Technical Skills:

·    Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

·    Ability to manage and analyze data with accuracy and attention to detail.

o   Communication Skills:

· Strong written and verbal communication skills, including the ability to interact professionally with students, staff, faculty, and external stakeholders.

o   Organizational Skills:

·    Demonstrated ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.

o   Customer Service:

·    Commitment to providing excellent service to populations with a wide range of backgrounds and experiences.

o   Compliance & Accuracy:

·    Ability to follow federal guidelines and institutional policies with precision, particularly in roles involving financial transactions and passport processing.

Desirable Qualifications:

·  Experience with UI systems (MAUI, UI Scholarship Portal, FileMaker Pro)

·  Experience working in a higher education setting, especially in scholarship administration, financial aid, or student billing.

·  Experience coordinating review committees, managing application processes, or working with donor-funded programs.

·  Knowledge of U.S. passport regulations or prior experience as a passport agent.

·  Demonstrated ability to work collaboratively across departments and with external partners.

·  Experience with managing a budget.

·  Ability to represent a department or program at outreach events, fairs, or public-facing activities

Work Modality: This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

Compensation: $47,000 – $55,000 with Competitive Benefits

 Reach out to Monica Frank to learn more about benefits, compensation practices, and career development opportunities.

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution. Click here to learn more about why you should join UI!

Additional Information

• Classification Title: Admin Services Specialist
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

• Pay Level: 3B
• Starting Salary Minimum: $47,000

Group Board Support Manager

London; Remote (UK)

London/UK Remote | £84,000 - £105,000 + Equity + Benefits

Our Legal Team 

This is a new management role, which will report  to Monzo’s Group Company Secretary working closely with other senior leadership in Monzo’ group governance and company secretarial team which is part of Monzo’s Legal & Board Governance Collective. The Board Support Manager will be responsible for providing strategic and operational support to the boards of directors of the Monzo Group and its subsidiary companies in the UK, EU and US to ensure the smooth and effective functioning of boards and their committees.  The role will also manage and be supported by Board Support Assistants working in the Group Board Support team. 

The role will therefore interact closely with and advise Monzo’s Group and subsidiary directors and company secretaries for Monzo’s subsidiaries to ensure the smooth flow of information across the Group. 

This role involves managing the Board Support function, ensuring compliance with governance regulations and acting as a key point of contact for board members and stakeholders.

You’ll play a key role by…

Working closely in collaboration with the Group Company Secretary and other senior leaders within the Company Secretarial function, the Chair and Directors of the Group and subsidiary boards, senior management and other stakeholders:

• To manage the board and committee calendars and schedule of meetings across the Group.
• To ensure compliance with relevant legislation, regulation and internal policies.
• To provide guidance and advice on governance matters to the boards and management teams.
• To manage the administrative and logistical arrangements for the Group Board and its Committees.
• To manage and implement the onboarding process for new directors, including preparing inductions.
• To prepare and implement induction programmes for non-executive directors at the Group and  Monzo’s subsidiary entities.
• To serve as a point of contact for board members and stakeholders.
• To lead the preparation of and manage visits and events for the Group Board and its Committees, including dinners, training and any other meetings involving non-executive directors.
• To assist the Group Company Secretary in managing shareholder engagements for Monzo (including the AGM when applicable).
• To provide support to the Board Governance teams in the organising of meetings.
• To develop and maintain governance policies and procedures.
• To supervise and manage the Board Support team, ensuring effective team performance and collaboration.
• To provide training and development opportunities for team members.

Additionally:

• To work proactively with the Group Company Secretary, other senior leadership of the Group Company Secretarial team and the subsidiary company secretarial teams to build a best-in-class and scalable, high performing company  secretarial function. 
• To work proactively and collaboratively with teams across Monzo and other stakeholders to promote good governance practices to meet Monzo’s governance and reporting obligations.
• To devise ways to simplify and improve the efficiency of company secretarial activities through identifying improved workflows and suitable technology solutions.

We’d love to hear from you if…

• You have proven and substantial experience in board support, governance or company secretarial roles.
• You have experience of working with boards of directors or similar governing bodies.
• You have an understanding of corporate governance principles and best practices.
• You have excellent written and verbal communication skills.
• You have strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• You have excellent interpersonal and communication skills.
• You have the ability to maintain confidentiality and discretion.
• You have the ability to work independently or as part of a team, with an understanding of when matters need to be escalated.
• You are proactive, able to anticipate needs and work under pressure.
• You are adept at working in a fast-paced and dynamic environment.
• You are passionate about the intersection of banking and technology and the transformation unfolding in consumer finance, and you wish to join us for the next stage of our exciting journey at Monzo!

The interview journey has 3 key steps

• Recruiter call
• Initial call 
• Full loop: Technical & Behavioural

Our average process takes around 3-4 weeks but we will always work around your availability.

What’s in it for you:

 up to £84,000 - £105,000  plus stock options & benefits 

 We can help you relocate to the UK

We can sponsor visas

This role is based in our London office. If you are not based in London, we're open to discuss this on a case by case basis.

We offer flexible working hours and trust you to work enough hours to do your job well, at times that suit you and your team.

Learning budget of £1,000 a year for books, training courses and conferences

Administrative Assistant

Job Type Contract

Industry Associations

Language English

Work Arrangement Hybrid

Salary -

Specialization Administration and Clerical

Security Clearance -

Location Toronto, ON

Opportunity Number 24622

Job Description

Our client, a well-established regulatory body, is seeking a Strategic Planning Associate for a 10-month contract based in Toronto, with strong potential for an extension.

In this hybrid role, you will provide administrative, logistical, and project support for a new strategic plan, managing communications, coordinating meetings, and developing supporting materials aligned with organizational goals.

Roles and Responsibilities:

• Serve as the primary internal contact for the new strategic plan, handling inquiries, sharing updates and information across the organization, and escalating complex issues to leadership as needed.
• Provide administrative and logistical support for strategic planning activities, including scheduling meetings, arranging logistics, coordinating timelines, and developing and distributing materials.
• Collaborate on agenda development, attend workshops and events, and document key discussions and decisions through timely meeting notes.
• Coordinate logistics for workshops and engagements, including surveys, focus groups, and interviews, preparing and sending invitations and related communications.
• Assist in developing reports, presentations, and briefing materials for strategic initiatives.
• Collaborate with internal and external partners to align strategic planning activities with governance and regulatory requirements, drafting updates and escalating issues to the manager as needed.

Qualifications and Skills:

• Successful completion of a post-secondary degree or diploma.
• A minimum of three years of experience in a similar project administration role.
• Strong planning and organizational abilities, with experience coordinating strategic planning activities, managing timelines, and providing effective meeting support.
• High attention to detail in scheduling, logistics, and administrative tasks, with proven methods for organizing and tracking complex information.
• A client-focused approach with the ability to assess needs, follow up effectively, and maintain professional interactions.
• Excellent verbal and written communication skills, with experience tailoring messages for erse audiences in various formats while respecting confidentiality.
• Highly flexible and adaptable, with a demonstrated ability to adjust to changing priorities.
• Advanced proficiency in Microsoft Office Suite (Word/Excel/PowerPoint), Acrobat Pro, and collaboration tools including SharePoint, Zoom, OneDrive, and MS Teams.

Recruiting Coordinator

New York, NY

About the role

As an early hire on the Talent Acquisition team at Nourish, you’ll play a critical role supporting all recruiting activities to help facilitate world-class interview processes for our candidates and hiring teams. In this role, you’ll take total ownership of scheduling interviews and will be heavily involved in crafting the process end-to-end, from arranging kickoffs / debriefs to launching requisitions, maintaining data integrity, and building and improving critical processes.

This is a great fit for someone who is meticulously detailed and proactive, takes extreme ownership of their work, is eager to teach themselves new tools / skills, and loves to collaborate across many stakeholders. This is a great opportunity learn how a talent team partners with and supports the overall business and take on more responsibility as you progress within the role, including sourcing, screening candidates, and operational projects.

This role is full-time and open to NYC-based candidates only (expectation to work in-person 3-4 days per week, with some remote flexibility). Our office is in the heart of Flatiron.

Key responsibilities:

• Supporting all recruiters within your assigned function, take ownership of scheduling all interviews, ensuring timely and consistent momentum for both hiring teams and candidates.
• Deliver an exceptional candidate experience throughout the interview process, including facilitating onsite interviews.
• Serve as a trusted point of contact for both candidates and recruiters, proactively addressing any needs and surfacing concerns throughout the hiring process.
• Collaborate with hiring teams and EA to prioritize scheduling, balancing hiring needs with business priorities.
• Become an operational subject matter expert in our systems (Greenhouse, Goodtime, Gem, LinkedIn Recruiter, and related tools), ensuring seamless candidate management and data integrity.
• Manage requisition set-up and job posting processes to ensure consistency and accuracy.
• Continuously refine and enhance processes, driving a streamlined and elevated experience for both candidates and interviewers.

We’d love to hear from you if you:

• Bring 2-4+ years of experience in recruiting coordination, supporting high volume operations.
• Have experience using leading TA tools (Greenhouse required, Goodtime, Gem, LinkedIn Recruiter strongly preferred).
• Are meticulously organized with a keen eye for detail, ensuring accuracy in everything you do.
• Thrive in fast-paced environments, approaching challenges with a problem-solving mindset and quick thinking.
• Are process-minded, proactive, and continuously thinking about how to improve operations.
• Communicate clearly and effectively, both in writing and verbally.
• Take extreme ownership of your work, demonstrating a strong work ethic, accountability, and a passion for growth.
• Are adaptable, creative, and excel at navigating complex situations with ease.
• Enjoy collaborating in a team environment with many stakeholders.

Senior Administrative Assistant

Job Location US-Corporate Remote

ID

2025-2556

Category

Administrative

Position Type

Full_time

Overview

Milo’s Tea Company is one of the fastest growing beverage companies in the US. Our culture and operations are built on the belief that we can make a difference in the world. That’s why we put People First and strive to continually reduce our environmental impact on the planet. We leverage our world class operations and decades-long distribution partnerships to grow the footprint of our core products and create new, innovative beverage products.

Summary:

The Senior Administrative Assistant will perform confidential administrative functions in an effective and efficient manner.

Ownership:

Execute advanced administrative tasks including preparing communications, making reservations for travel, arranging detailed plans, and meeting agendas.

Work closely with leaders by keeping them well informed of upcoming commitments and responsibilities.

Conduct research, compile data, and identify solutions for leaders.

Attend TEAm meetings and prepare summaries as needed.  

Complete special projects by establishing objectives, determining priorities, monitoring progress and problem solving.

Maintain department sites and People systems.

Actively participate on the Coordinator TEAm.

Invest in and is an example of Milo’s Responsibility commitment which includes environmental, social, and corporate governance components.

The position has Food Safety Responsibilities.

Other duties as assigned.

Supervisory:

This position does not have supervisory responsibilities.

Critical Competencies:

☒ Building Relationships

☒ Process Driven

☒ Pushing Leaders to Scale Up

☒ Purposeful/Strategic

☒ Critically Evaluates

☒ Action-Oriented

Qualifications:

B.A. or B.S. degree; or a minimum of seven to ten years of proven administrative support functions; or equivalent combination of education and experience.

Strong experience with Internet based software, social media platforms, and Office 365 applications including but not limited to Excel, Access, PowerPoint and Word.

Physical Demands:

This job is primarily sedentary in nature. Reasonable accommodations may be made to enable iniduals with different abilities to perform the essential functions.

Department: IS

Reports to: Senior Director of IT

FLSA Status: Exempt                    

Responsibilities

Coordinate and execute administrative functions and high-level support to facilitate execution of TEAm priorities, initiatives, projects, and tasks

Title: Client Experience Associate - South Carolina

• Remote
• Anywhere in, South Carolina, United States
• $16 per hour
• AnywhereWorks US

Job Description:

We're on a mission to help the world work Anywhere. Whether working from home, an office, or Anywhere, we offer products and services designed to help people work and learn together, whether they're across a table or across the world. Work is what we do, not where we do it. We are looking for a Client Experience Associate to join our team! Please see below for more information:

Your Role

• Please watch: A Day in the Life of a Client Experience Associate

• You will be taking customer calls, capturing incoming leads, taking orders, and scheduling appointments, while working from the comfort of your own home.

• In this role, you will be taking inbound calls and forwarding messages to our clients in a fast-paced environment.

• You will work from your computer for the duration of your shift and regularly work 40 hours per week with a minimum of 8 hours on Fridays, Saturdays, and Mondays.

Your Skills

• An excellent communicator, verbally and written.

• Growth mindset, and is excited to learn new things.

• Passionate about customer service.

• People-focused, friendly and knows how to listen.

• Dependable and shows up when expected.

• Above-average computer skills, including typing.

• The ability to stay calm and efficient under pressure.

• Willingness to complete an introductory learning and development phase at satisfactory levels.

Compensation & Benefits

• Starting at $16.00/hour.

• Benefits are available after 60 days of employment.​​​​​​​

Your System

We operate on a 'Bring Your Own Device' policy and there are certain system requirements that must be met in order to ensure our applications can work successfully on your computer. The full system and internet requirements can be found here.

About AnywhereWorks

Work is what you do, not where you do it. We’re on a mission to help the world work Anywhere. We believe people should be able to work and learn together, whether they’re communicating across a table or across the world.

We offer a erse set of products and services to a variety of businesses, from live answering services to scheduling and payment platforms to shared working spaces. We empower people to communicate, collaborate and produce. We’re committed to building a more inclusive future of work, where people can contribute from Anywhere.

What "Anywhere" Means to Us

Other terms out in the world are “remote” “distributed” “telecommuting” – for us, these words do not speak to the experience we hope you will have working with us Anywhere.

Isolation and a lack of social interaction are common concerns when people think about Remote working. The word “Remote” itself can conjure up ideas of loneliness and being disconnected from your colleagues. That’s why we like the more empowering language of “working Anywhere”, with Anywhere representing an unconstrained, plugged-in destination.

Background Check

Please note that all candidates who receive a conditional offer of employment will be required to undergo a background check as part of the pre-employment screening process. This is to ensure the safety and integrity of our workplace and to comply with our company policies.

We comply with all requirements of the Fair Credit Reporting Act (FCRA) to ensure the privacy and rights of our applicants are protected.

Equal Opportunity

AnywhereWorks is committed to providing equal opportunity employment; creating, managing, and valuing ersity in our workforce; providing a safe work environment; and fostering a culture of belonging where all employees are included, treated with dignity and respect, promoted on their merits, and placed in positions to contribute to our future success.

Title: Executive Assistant

Location: USA VA Falls Church - 3150 Fairview Park Dr (VAS095)

Job Description:

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

None

Clearance Level Must Be Able to Obtain:

None

Public Trust/Other Required:

None

Job Family:

Administration

Job Qualifications:

Skills:

Microsoft Office, Processing Expense Reports, Time Management

Certifications:

None

Experience:

10 + years of related experience

US Citizenship Required:

No

Job Description:

General Dynamics Information Technology is seeking an Executive Assistant primarily to support a Sector Vice President & General Mgr. To be successful in this role, you should be well-organized, proactive, communicate effectively, possess strong time management skills and be able to act with minimal guidance.  Ideally, GDIT is seeking a person who can take on multiple challenges and design solutions; someone who is enthusiastic in supporting the needs of a growing global technology company. 

You will contribute to the efficiency of our team by providing personalized and timely support to the Sector leadership team. We are seeking a highly self-motivated professional who can manage workload by prioritizing tasks in a fast-paced corporate environment. 

MEANINGFUL WORK AND PERSONAL IMPACT

• Manage, coordinate, and update calendar schedules in Microsoft Outlook
• Organize and prioritize a daily workload of tasks
• Meet deadlines with multiple tasks and projects in a fast-paced, quickly changing environment. 
• Maintain an organized filing system of electronic documents
• Organize and support in-person and virtual meetings including Business Reviews, All-Hands and Town Hall meetings and special events.  Includes reserving rooms, preparing for event, ordering catering as necessary and coordinating with on-site facilities and IT.
• Coordinate with other functions within the company on document signature requests.
• Maintain strict confidentiality with all matters and manage dissemination of personal information
• Organize and book travel including following security processes; prepare and submit expense reports for travel reimbursement
• Manage procurement card expenses for the team
• Answer and route phone calls, mail and e-mail messages and handle wide-range information dissemination as necessary
• Greet guests including vendors, customers, and other professionals for office visits
• Update and maintain organizational charts, electronic records and confidential files
• Communicate effectively with executive leaders in order to keep them informed of upcoming commitments and responsibilities
• Collaborate to improve processes and procedures within team
• Maintain professional relationships with the other executive assistants who support the Executive Leadership team; support the other assistants by acting as a back-up as necessary
• Provide team updates on events happening within GDIT

WHAT YOU’LL NEED TO SUCCEED

• Experience: 10+ years of experience as an Executive Assistant or in a senior administrative support role
• Role requirements:
  • Strong judgment and discretion in handling confidential or sensitive information.
  • Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization
  • High emotional intelligence, strong interpersonal skills, and the ability to build trusted relationships with executives, peers, and external partners
  • Demonstrated ability to take initiative, anticipate needs, and work independently in a fast-paced, dynamic environment
  • Highly organized and detail-oriented, with strong prioritization and time management skills
  • Curious about emerging technologies, such as AI and eager to explore new ways to enhance productivity and effectiveness
• Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.) and comfortable with new learning tools. Experience with systems such as Concur (or similar expense reporting tools), SharePoint, and virtual meeting platforms.
• Location: This role will require working in our GDIT facility in Falls Church, Virginia. Must be comfortable working a minimum of three (3) days per week in office and flexible attending special events, as requested.

GDIT IS YOUR PLACE

• Growth: AI-powered career tool that identifies career steps and learning opportunities
• Support: An internal mobility team focused on helping you achieve your career goals
• Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off
• Community: Award-winning culture of innovation and a military-friendly workplace

OWN YOUR OPPORTUNITY

The likely hourly rate for this position is between $42.50 - $57.50. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.

Scheduled Weekly Hours:

40

Travel Required:

None

Telecommuting Options:

Hybrid

Work Location:

USA VA Falls Church

Additional Work Locations:

Total Rewards at GDIT:

Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

Join our Talent Community to stay up to date on our career opportunities and events at

gdit.com/tc.

Equal Opportunity Employer / Iniduals with Disabilities / Protected Veterans

Document Processor

locations

Minneapolis, MN - Hybrid

time type

Full time

job requisition id

R4720

Job Summary:

Under general supervision, receives and logs various essential rehabilitation program and AR Specialist documents.  Reviews documents for completeness and accuracy; reviews to ensure the documents agree with verbal attestations by the borrower by comparing to schedules and other information stored in the collections system; follows up with staff and borrowers as appropriate to resolve discrepancies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receives and logs rehabilitation documents
• Reviews documents for completeness and accuracy
• Reviews FRED schedules and financial statements to ensure they match documents
• Inputs information on various screens and fields to reflect results of review
• Updates notes in FRED and EPIC as necessary
• Follows up with staff and borrowers as appropriate to resolve discrepancies
• Complies with all ECMC Group Policies
• Performs other duties as assigned

EDUCATION and EXPERIENCE

• High School or GED
• 3+ years of experience working in a call center or high-volume operations environment
• Basic math skills
• Proficient knowledge and skills working in a computer-based office suite environment, Microsoft Windows or Mac Office
• Ability to work with high volumes efficiently and accurately
• Demonstrated data entry and typing skills

The hourly range for this role is $21.00 - 23.00 per hour. Actual hourly pay may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector and geographic location.

ECMC Group also provides a comprehensive benefits package:  

• Health & wellness benefits: Medical, dental, and vision insurance plan options, with a generous employer subsidy. Company paid life & disability insurance, pre-tax flexible spending accounts and robust wellness programs.
• Financial benefits: Generous 401(k) plan with a company match up to 6% and additional discretionary contribution potential, holiday time off, paid time off accrual starting at 20 days/year and commuter subsidy.
• Education benefits: Tuition reimbursement up to $10,500/year for approved programs and student loan payment reimbursement up to $4,800/year. Up to $5,250 of qualifying education benefits can be reimbursed pre-tax.

Executive Assistant, Senior Vice President and Chief Executive Officer AONL 

Job category: Administration

Requisition number: EXECU002622

Full-time

Hybrid

CHICAGO

Description

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities.

The AHA has two main offices, located in Washington, D.C. and Chicago. We are currently seeking an Executive Assistant, Senior Vice President and Chief Executive Officer AONL for our Chicago office. This position is a hybrid role (three days in the office, two days working remote).

Starting hourly rate = $35.00- $44.00- $52.00 (commensurate with related experience).

The AHA is committed to fair and equitable compensation practices. A candidate's salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications, and location.

The Executive Assistant is responsible for performing a wide variety of executive level administrative support of the Senior Vice President, Chief Nursing Officer and Chief Executive Officer of the American Organization for Nursing Leadership (AONL). Coordinate schedule, communications and daily operations.

Arrange travel and process expenses and invoices for payment. Act as key liaison between CEO and internal/external stakeholders, anticipating needs and supporting coordination of meetings and special projects. Communicates effectively and maintains positive working relationships with all colleagues externally and within the American Hospital Association (AHA).

Essential Functions include, but are not limited to the following: 

• Maintain CEO complex calendar on a daily basis, schedule and confirm appointments, meetings and conference calls.
• Handle logistics for meetings that are located onsite or offsite that includes but is not limited to arrange for meeting rooms or facilities, audio visual, food and beverage and registration.
• Plan, organize and coordinate operational support for CEO schedule of presentations, board meetings, committee meetings, committee presentations, speaking engagements, and events.
• Arrange travel plans for CEO that includes flight, car and hotel reservations. Prepare and submit expense reports within 30 days of travel.
• Assist with the creation, revision and distribution of various materials, such as those for meetings, PowerPoint presentations and information packets.
• Prepare routine and advanced correspondence, including but not limited to letters, memoranda, documents, agendas, presentations, bios and reports.
• Handle AONL’s telephone calls, emails, physical mail and greet visitors.
• Assist with AONL Board activities and governance related tasks in collaboration with Governance Specialist; support board member engagement, onboarding and education.
• Coordinate logistics and documentation for member-led groups, AHA partnerships and external coalitions. Coordinate with vendors, partners and affiliates to support engagement and program goals.
• Review, submit, and track organizational invoices and contracts for approval and payment; ensure accuracy, timeliness, and alignment with internal protocols
• Collaborate with colleagues and other AHA departments in order to complete work effectively. Keeps abreast of organizational activities and the work groups managed by the CEO.
• Document and implement policies and procedures that ensure the administrative expectations of the office are met and identifies opportunities for process improvement.

We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short- and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

#LI-Hybrid

Qualifications

Education

Required

High School or better.

Experience

Required

5 years:

Experience providing executive-level administrative support

Executive Assistant to Bitwise President

New York, NY

Other 

Full Time 

Hybrid

It’s rare that a new asset class is born. Nevertheless, we’re witnessing exactly that with the rise of crypto. Over just the last few years, crypto has evolved from an embryonic $50B market to a growing $3T+ juggernaut. At Bitwise, we believe that crypto has reached a turning point, and is headed north of $10T over the next few years. 

This is an exciting moment for Bitwise as a firm. For more than seven years, we have established a track record of excellence managing a broad suite of index and active solutions across ETFs, separately managed accounts, private funds, staking solutions, and hedge fund strategies.

This year, we crossed $12B in client assets and are growing quickly. Thousands of financial advisors, family offices, and institutional investors partner with Bitwise to understand and access the opportunities in crypto. We are known for providing unparalleled client support through expert research and commentary, a nationwide client team of crypto specialists, and deep access to the crypto ecosystem. 

Currently, Bitwise is a close-knit team of 90+ professionals. Think of us as a mix of an asset manager and a tech start-up. We’re backed by some of the most accomplished investors in venture capital and veterans of the financial services world. We love working together, we love what we do, and we’re excited about what’s ahead.

We’re looking for an exceptional inidual to join our team and take on important responsibilities to help Bitwise scale. Reporting to the President, the Executive Assistant will be a utility player and source of support to help the President lead the company and get leverage in his day-to-day. There will be a lot to learn, a huge impact to be had, and some life-long relationships to be built along the way.

Primary Responsibilities:

• • Serve as a strategic partner to the President, managing the flow of information, correspondence, and daily operations to maximize focus on core business growth and strategy. 
  • Own and proactively optimize the President's complex calendar across multiple time zones, protecting focus time and ensuring all scheduling aligns with strategic priorities.
  • Expertly manage all domestic and international travel logistics, including flight, hotel, and client-facing reservations.
  • Serve as the central point of contact for the President's Team by coordinating meetings and communications, facilitating high-level coordination and keeping all members connected and informed of critical firm and departmental updates.
  • Ensure sensitive and effective communication with internal teammates and external partners while proactively contributing to a high-energy, inclusive company culture.
  • Proactively anticipate needs and identify opportunities to support the President’s efficiency and impact.
  • Drive the execution of ad-hoc tasks and projects directly supporting the President's priorities.
  • Handle sensitive information with the utmost confidentiality, professionalism, and integrity at all times.

Role Requirements:

• • Ability to reliably commute to the NYC office 3x a week (Tuesday - Thursday) and flexibility to be onsite as business needs require.
  • 5+ years of experience directly supporting a C-level Executive (President, CEO, COO) in a fast-paced, high-growth environment. Prior experience in Financial Services, Asset Management, Fintech, or a venture-backed startup is strongly preferred.
  • Bachelor's degree or equivalent professional experience supporting senior leadership.
  • Exceptional attention to detail and proven ability to proactively anticipate needs, manage logistics independently, and solve complex problems before they escalate. Demonstrated commitment to taking ownership and driving issues to resolution without executive oversight.
  • Exceptional verbal and written communication skills delivered with a professional, friendly, and welcoming approach. Serve as an extension of the President, handling all time-sensitive internal and external communications and calendar coordination with care and sensitivity.
  • Advanced proficiency in Google Workspace (Gmail, Calendar, Sheets, Slides). Proven ability and interest in quickly mastering new tools and technology (e.g., Salesforce, Asana, Slack, expense management software).
  • High degree of adaptability, flexibility, and responsiveness required to expertly manage a dynamic and rapidly changing executive calendar, including complex meeting and travel coordination.
  • Willingness and flexibility to be available outside of normal business hours to support the President's complex and ever-changing schedule.
  • Your style is like ours: high-energy, positive, caring, deliberate, self-aware, curious and open minded, inclined to take ownership to get the best outcome but happy to transfer or share ownership with others. You’re proactive in pursuing what you want, you take pride in your ability to communicate and connect with others, and you’re always looking to improve.

What We Offer:

• • Compensation: $80,000-$140,000 salary
  • Equity compensation as a component of all offers
  • Health insurance, including dental and vision plans
  • Health, Dependent Care, and Commuter Flexible Spending Accounts
  • Paid Parental Leave
  • Life insurance; short- and long-term disability plans
  • Company funded 401(k) plan, no matching required
  • Unlimited PTO
  • 10 paid company-wide holidays
  • Office spaces in San Francisco and New York
  • Meals and snacks provided in the office
  • Paid company cell phone
  • Bitwise “Buddy” program (30-day new-hire success program)
  • Annual birthday and anniversary gifts
  • Company-wide events including the annual holiday party
  • Internal Women of Bitwise group with fun events

$80,000 - $140,000 a year

The 2025 annual salary range for this role is $80,000 to $140,000.

Final compensation will be determined by considering a range of factors, including the candidate's experience, skills, and qualifications.

Executive Assistant

Boston, Massachusetts, United States

About Jade Biosciences 

Jade Biosciences is focused on developing innovative, best-in-class therapies to address critical unmet needs in autoimmune diseases. Our lead candidate, JADE101, is designed to inhibit the cytokine APRIL (A Proliferation-Inducing Ligand) and is being developed for the treatment of immunoglobulin A nephropathy (IgAN), a chronic kidney disease that can impair kidney function over time. JADE101 aims to reduce harmful IgA antibodies, lower proteinuria (a key marker of kidney damage), and preserve long-term kidney function. A Phase 1 healthy-volunteer study of JADE101 is ongoing, with interim, biomarker-rich data expected in the first half of 2026. Jade’s pipeline also includes a second development candidate, JADE201, and an undisclosed antibody discovery program, JADE-003, both currently in preclinical development. For more information, visit JadeBiosciences.com and follow us on LinkedIn. 

Role Overview 

Reporting to Jade’s Chief Financial _Office_r (CFO), the Executive Assistant will provide day-to-day executive support to the CFO and other assigned Executives. The Executive Assistant will provide focused support to assigned executives and teams while operating as a cohesive member of our administrative team to provide backup support as needed. The ideal candidate enjoys working within a dynamic startup environment and rolling up their sleeves to find creative solutions. 

Key Responsibilities 

• Provide calendar and scheduling support for the CFO and lead complex scheduling of Board of Director and investor meetings for the CEO, CFO and CSO 
• Regularly partner cross functionally with leadership and staff across organization to ensure support is delivered seamlessly 
• Arrange domestic and international travel for executives and, with an understanding of each executive’s travel preferences, enable seamless travel solutions  
• Prepare timely and accurate expense reports including collecting and organizing receipts 
• Coordinate team meetings including scheduling, planning agendas and coordinating meeting logistics  
• Arrange off-site meetings and activities including meeting logistics and catering 
• Prepare presentation decks, agendas and reports and lead special projects as needed 
• Draft and prepare correspondence 
• Proactively look for ways to minimize Executive’s time spent on administrative activities

 Qualifications 

• Bachelor’s degree or equivalent experience with 6+ years of related experience as an executive assistant 
• Executive support experience of a C-level senior-level executive and experience interacting with Boards of Directors and the investor community 
• Experience in a startup environment and Life Sciences is preferred  
• Advanced proficiency with Microsoft Office suite and similar tools and software 
• Excellent verbal and written communication skills 
• Proactive and solutions-oriented 
• Adept at prioritizing and making sound judgment calls as needed 
• Works with the highest level of integrity and maintains strict confidentiality 
• High organizational and time management skills and ability to multitask 
• Team player with a team-oriented approach 
• Ability to think outside of the box and with a sense of urgency 
• Ability to function well in a fast-paced, dynamic startup environment

 Position Location 

This is a remote role; periodic travel to team and company events is required. Preferred location is Boston, MA. 

The anticipated salary range for candidates for this role is _$_100,000 - _$_120,000. The final salary offered will depend on several factors, which may include, but not limited to, relevant years of experience, educational background, and geography.

Administrative Business Partner

Austin, TX

Position Summary

The Administrative Business Partner (ABP) provides high-quality administrative and operational support to leaders within Natera’s Business Development (BD) organization and Women’s Health Medical Directors. This Austin-based role supports business growth by ensuring smooth coordination of schedules, meetings, travel, and BD operations.

The ABP partners closely with internal teams to track agreements, coordinate approvals, and manage logistics that keep projects moving forward.

This position is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced environment. The role offers exposure to the business development function and opportunities to grow within the administrative career track at Natera.

Hydrid location

Primary Responsibilities

• Provide proactive, high-quality administrative support, including calendar management, travel coordination, expense reconciliation for multiple medical directors.

• Support contract and agreement workflows: track routing, follow up for approvals and signatures, and maintain documentation accuracy.

• Monitor project milestones and deliverables; ensure follow-through on BD commitments.

• Prepare agendas, compile presentations, take notes, and track action items for recurring BD and cross-functional meetings.

• Coordinate meeting logistics including room booking, catering, visitor management, and AV setup.

• Partner with HR and Talent Acquisition on recruiting coordination — scheduling, candidate travel, and communication.

• Submit and track purchase orders and vendor payments to ensure timely processing.

• Assist with team events, offsites, and visiting partner sessions in collaboration with the BD team and Office Operations.

• Provide front-desk and general office coverage as needed.

• Perform other duties as assigned to support the Business Development and Executive Services teams.

Qualifications

• 5+ years of administrative or business support experience; experience supporting executives or senior leaders preferred.

• High school diploma or equivalent required; Bachelor’s degree preferred.

• Demonstrated ability to work effectively in a dynamic, high-growth environment.

• Must be Austin-based and available for in-office work several days per week.

Skills & Abilities

• Proficient in Google Workspace; familiarity with tools such as Jira, Concur, and DocuSign preferred.

• Strong organizational and prioritization skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to handle confidential information with professionalism and discretion.

• Dependable, proactive, and resourceful; demonstrates ownership and accountability.

• Team-oriented with a positive, service-minded attitude.

Work Environment

• Hybrid role based in Austin, TX — typically in-office 2–3 days per week, depending on business needs.

• May occasionally require evening or weekend support for events or critical meetings.

• Light travel (5–10%) may be required for offsites or partner events.

• Standard office environment; frequent computer and phone use.

About Natera

Natera is a global leader in cell-free DNA testing, dedicated to improving human health through genetic insights. Our mission is to transform the diagnosis and management of genetic disease through next-generation testing solutions. We are passionate about innovation, collaboration, and empowering our employees to make a meaningful impact every day.

The pay range is listed and actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

San Carlos, CA

$65,000 - $75,000 USD

OUR OPPORTUNITY

Natera™ is a global leader in cell-free DNA (cfDNA) testing, dedicated to oncology, women’s health, and organ health. Our aim is to make personalized genetic testing and diagnostics part of the standard of care to protect health and enable earlier and more targeted interventions that lead to longer, healthier lives.

The Natera team consists of highly dedicated statisticians, geneticists, doctors, laboratory scientists, business professionals, software engineers and many other professionals from world-class institutions, who care deeply for our work and each other.

When you join Natera, you’ll work hard and grow quickly. Working alongside the elite of the industry, you’ll be stretched and challenged, and take pride in being part of a company that is changing the landscape of genetic disease management.

WHAT WE OFFER

Competitive Benefits - Employee benefits include comprehensive medical, dental, vision, life and disability plans for eligible employees and their dependents.

Additionally, Natera employees and their immediate families receive free testing in addition to fertility care benefits. Other benefits include pregnancy and baby bonding leave, 401k benefits, commuter benefits and much more. We also offer a generous employee referral program!

Director of Operations (Remote)

Chartwell Law is seeking an experienced Director of Operations to join our growing team. We’re a national civil litigation firm with 300 attorneys in 30+ offices, offering the resources of a large firm and the support of a close-knit community.

What You’ll Do

• Oversee office operations, space planning, and maintenance.
• Work with landlords, management companies, and brokers on office leases,  renovations, expansions, and other real estate projects.
• Manage security, access control, and emergency preparedness.
• Negotiate and manage vendor contracts for facilities and services.
• Ensure cost-effective procurement and vendor compliance.
• Supervise office administrators, mailroom, and records management.
• Develop and enforce operational policies and procedures.
• Support operational tech initiatives with the CIOO.
• Identify workflow improvements and efficiency gains.
• Manage operational expenses and optimize cost control.
• Ensure operations meet firm policies and legal requirements.
• Oversee security and confidentiality measures.

What We’re Looking For

• Bachelor’s degree in business, Operations, or related field.
• 5+ years in law firm or professional services operations.
• Leadership experience managing multi-office operations.
• Strong vendor, budget, and facilities management skills.
• Ability to collaborate with attorneys, staff, and leadership.

Why Join Chartwell?

• Comprehensive benefits: health, dental, vision, life, and disability insurance
• 401(k) with employer match
• Hybrid/remote work options
• Wellness, mental health, and family-friendly benefits
• Commitment to ersity, equity, and inclusion
• Growth, mentorship, and community involvement

Salary Range $85,000 - $100,000

Department: Administrative

Revenue Operations Specialist

Revenue Operations - Toronto, Ontario (Remote)

About the Company

Makeship empowers influencers, creators, and brands of all sizes to develop and launch limited-edition products that matter to their fans. Leveraging our design, manufacturing, and marketing expertise, we work with our partners to bring their products to life through our community-powered crowdfunding platform.

Each product is given a window of 21 days to be funded by the community before we produce and ship to fans worldwide. We put our brand behind every product and guarantee quality and ethical sourcing.

About the Role

As an early team member, you’ll play a huge role in shaping our culture, our process, and the future of Makeship. Every day, you’ll collaborate, learn more about the content creation space, and watch your work impact the company and the community!

We want this to be the best work experience of your life, so we’ll pay you well, offer great benefits, invest deeply in your growth, and welcome you with our branded swag. You will also be joining one of Canada's fastest-growing start-ups!

What We Are Looking For

We are looking for a Revenue Operations Specialist who will help scale and optimize the Sales and Marketing teams to be effective and efficient. We are looking for a self-starter with an analytical, process-driven mind who understands the sales cycle and the long-term impact of organizational optimization.

As a Revenue Operations Specialist, you'll work with the Revenue Operations Lead, Sales and Marketing Managers, and across departments to identify, advocate, and action opportunities for improvements in executing world-class campaigns for clients such as content creators and video game publishers.

Your Key Responsibilities

• Pipeline Management - Master our workflows and ensure flawless delivery of information to our teams
• Data Management - Stay on top of our CRM data with supporting technology, and attribution and sourcing information is up to date
• Contract Management - Contract templates are up to date and approved by our legal team, and delivery of information to relevant teams is timely and accurate
• Copyright Administration - Manage the data for accounts assigned to the Copyright team and ensure all relevant information is delivered on time and in full
• Logistics - Take ownership of coordinating shipping for tradeshows and bulk shipping requests, ensuring timely delivery and regular communication with finance
• Training - Plan and run regular system and process training for our Sales and Marketing teams

What You Bring

• 3+ years of experience in an operations or administrative role
• 1+ years of experience working with a CRM (preferably Hubspot)
• Experience with project management best practices, and translating business requirements to technical teams
• Strong understanding of spreadsheet software such as Google Sheets or Excel, or Data visualization software such as Looker or Tableau
• Extraordinary communication and organizational skills

Bonus

• Experience using or building light-touch automations
• A love for planning training programs, and supporting team enablement

Benefits & Perks

• Work remotely anywhere in Canada and/or access any of our hubs
• Health and dental benefits from day 1
• 4 weeks of paid vacation (including paid time off on your birthday)
• Additional 1 week of paid time off during the holidays
• Virtual & In-Person Social Events
• Annual Paid Volunteer Day Off
• 1:1 RRSP Matching Program Up to 3%
• $500 Pre-Tax Annual Health & Wellness Allowance
• $400 Pre-Tax Home Office Setup Allowance
• $65 Pre-Tax Monthly Phone Allowance
• Maternity and Parental Leave Top-Up Program
• Education Assistance Program
• Employee Referral Program
• Tenured Rewards Program

Salary Band: $60-70k CAD per annum. Inidual salaries will be dependent on unique skills, experience and qualifications.

Specialist I, Asset Management

remote type

Remote

locations

Remote

time type

The annual full time base salary range for this role is

$25.00 - $25.00

Full time

job requisition id

JR02165

SitusAMC is where the best and most passionate people come to transform our client’s businesses and their own careers. Whether you’re a real estate veteran, a passionate technologist, or looking to get your start, join us as we work together to realize opportunities for everyone, we proudly serve.

At SitusAMC, we are looking to match your unique experience with one of our amazing careers, so that we can help you realize your potential and career growth within the Real Estate Industry. If you are someone who can be yourself, advocate for others, stay nimble, dream big, own every outcome, and think global but act local – come join our team!

This position will be responsible for performing data analysis, research, and reconciliation of data discrepancies, which includes systematic data analytics to ensure data integrity within the SitusAMC systems. This position must exercise discretion and independent judgment with matters of significance as it relates to analysis of data.

Essential Job Functions:

• Review data for completeness and accuracy
• Adhere to audit processes by maintaining schedule of daily, weekly and monthly file auditing
• Reconcile data inconsistencies and prepare ad hoc reports for internal and external distribution
• Communicate and resolve quality issues with Servicer/REO vendor personnel as well as clients
• Investigate and facilitate resolution of data integrity issues; provide impact assessment to support prioritization of fixes and enhancements
• Responsible for performing data manipulation and execute data changes to the data warehouse as needed
• Notating and alerting of loan sales and transfers
• Develop, document, and maintain standards, best practices, or system usage procedures
• Performs other related duties as assigned by Manager or Senior Data Analysts
• Such other activities as may be assigned by your manager

Qualifications/ Requirements:

• Associates or 2 Year college degree in a related field or equivalent combination of education and experience
• Entry-level support staff with 0-2 years of relevant experience
• Proficient with Microsoft Office Word and Excel
• Candidate should have a good working knowledge of mortgage terms and documents. 1-2 years of mortgage experience is desired
• Capable of creating and manipulating spreadsheets, including pivot tables, v-look ups, and utilize reporting tools in order to support data file tasking. Should have strong analytical ability, good judgment, strategic and multidimensional thinking
• Exercises good judgement with access to confidential borrower data and PII
• Needs to have a strong attention to detail and be well organized, effectively coordinating multiple projects, while working in a fast moving, deadline driven environment
• Skill in researching and analyzing user data in spreadsheets
• Strong commitment and dedication to the position as a Team Player
• Ability to communicate effectively, both verbally and in writing. Communication skills required to communicate externally with clients and servicers.

#LI-REMOTE

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings. SitusAMC does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to SitusAMC in any manner will be considered SitusAMC property, and SitusAMC will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

The annual full time base salary range for this role is

$25.00 - $25.00

Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and SitusAMC Senior Management approval. SitusAMC offers PTO and paid holidays, the terms of which are set forth in the program policies. All full time employees also are eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K; in each case in accordance with the terms of the applicable plans.

Title: Virtual Universal Banker I

Location:  Remote

Full time

job requisition id R-101506

Job Description:

If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals dedicated to service, we invite you to apply online today.

This position offers a flexible hybrid work arrangement, allowing employees to balance in-office collaboration with the benefits of remote work. We provide the necessary tools and technology to ensure seamless productivity, whether you're working from home or the office.

The Virtual Universal Banker I is responsible for providing a wide variety of Credit Union services to members including transactions, disseminating information, problem resolution and applicable product/service suggestions. Virtual Universal Banker I will perform their duties via telephone, e-channel and video stream. Virtual Universal Banker I are required to follow all established procedures, policies and processes.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide service regarding Savings accounts by:

  • Informing members of general information concerning Savings accounts and credit union membership.
  • Calculating idends for members or explaining process and interpreting statements.
  • Processing withdrawals or transfers at member’s request.
  • Quoting and explaining savings activity to members.
  • File maintaining Savings accounts as necessary.
  • Initiating process to stop payment on savings checks at member’s request.
  • Initiating and completing, if time allows, any research dealing with Savings accounts.
  • Taking requests for savings statement copies and initiating charge for that service if applicable.
  • Helping with any miscellaneous request by member.
  • Guide members through the process of opening new deposit accounts remotely.
  • Process account maintenance requests, including adding beneficiaries, updating overdraft preferences, and managing joint ownership.

• Provide service for Checking accounts by:

  • Informing members of general information concerning Checking accounts.
  • Calculating idends or explaining process when requested.
  • Quoting and explaining Checking account activity to members and assisting with general problem-solving concerning checking activity.
  • Transferring funds to and from Checking account at member’s request.
  • File maintaining Checking accounts as necessary.
  • Assisting members in ordering checks.
  • Assisting members in ordering replacement Debit cards and in reporting Lost and Stolen Debit cards.
  • Initiating process to order copies of checks.
  • Initiating and, if time permits, completing any research requests by member.
  • Helping with any miscellaneous request by member.
  • Guide members through the process of opening new deposit accounts remotely.
  • Process account maintenance requests, including adding beneficiaries, updating overdraft preferences, and managing joint ownership.

• Provide service regarding loans by:

  • Having the ability, through general understanding, to provide member with limited information regarding the types of available loans including: annual percentage rate range, repayment terms, ancillary product options, and the loan process.
  • Completing file maintenance as necessary.
  • Process check-by-phone loan payments using the loan payment portal.

• Provide service regarding Savings Certificates and IRA accounts by:

  • Having the ability, through general understanding, to provide members with limited information regarding types of accounts, rates, process to open accounts and account activity.
  • Process account maintenance requests, including adding beneficiaries, updating overdraft preferences, and managing joint ownership.
  • Support members with IRA, ESA, and CD transactions, including account opening, closing, withdrawals, and general inquiries.

• Provide service regarding VISA credit cards by:

  • Processing transfer of VISA payment from member’s accounts.
  • Educating members on self-help options for making payments to credit cards.
  • Informing member of detailed information regarding VISA accounts.

• Provide support regarding Online Banking, Bill Pay, A2A and P2P by:

  • Giving member detailed information on process and features.
  • Aiding members in new Online Banking enrollment.
  • Troubleshooting enrollment, connection and processing issues.
  • Resetting Online Banking passwords and unlocking accounts.
  • Escalating calls to the E-Services Team when necessary.

• Provide support regarding Debit Cards by:

  • Verifying Debit Card transactions.
  • Ordering replacement card and educating members on the PIN setting process.
  • Cancelling lost and stolen cards and notating member profile as needed.
  • Developing proficiency in the Debit Card platform to:
    • Troubleshooting card and transaction issues.
    • Resetting PIN attempts.
    • Adding travel, general denial and internet transaction exceptions.
    • Resolving fraud cases in the debit card portal and making notes.
    • Removing any restrictions on the card.

• Use screen-sharing tools to help members navigate and troubleshoot digital banking applications.

• Resolve member complaints or problems in an efficient and tactful manner.

• Provide general information on credit union promotions and community events.

• Cross-sell Credit Union products.

EDUCATIONAL AND WORK EXPERIENCE REQUIREMENTS:

• High School Diploma or Equivalent
• 2-3 years of applicable work experience
• Must be able to wear a headset for the majority of the work day
• Professional comfortability with virtual “face-to-face” interactions
• Willingness to perform all other administrative duties deemed appropriate for the position.

ADDITIONAL/IMPORTANT SKILLSETS:

• Excellent verbal and written communication skills.

• Strong basic math skills.

• Proficient use of PC and all technologies required for job function.

• Ability to take direction and follow through on assigned tasks.

• Effective analytical problem solving, organizational and planning skills.

• Ability to work in a virtual team environment.

• Ability to successfully navigate potentially stressful and adverse situations.

PHYSICAL REQUIREMENTS:

To perform this job successfully, the employee must be able to perform each essential job duty satisfactorily. All employees must be able to communicate face to face or through technology with or without reasonable accommodation. Employee will be in an office environment (well-lighted, heated, and air-conditioned) typically stationed at a desk or table. Employee will be asked to sit and stand for various increments of time, and to lift/push up 10 lbs. Clerical office duties on various forms of technology are required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential job functions.

All positions that have lending responsibilities must comply with all requirements under the SAFE ACT, as well as the Credit Union’s policies and procedures related to the SAFE ACT. This includes an obligation on the employee’s part to ensure that NMLA registration pertaining to the SAFE ACT is kept current. The employee must notify the Credit Union within 30 days of any changes that need to be reflected on the NMLS registry.

Georgia’s Own Credit Union is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law. Consistent with obligations under federal law, every company that is a federal contractor or subcontractor is committed to taking affirmative action to employ and advance women, minorities, disabled veterans, special disabled veterans, veterans of the Vietnam era, and other eligible veterans. 

We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class.

Coordinator, Distributed Partnerships

Req #45030

Virtual•

United States

Job Description

Coordinator, Distributed Partnerships

This role can be based in NYC, Washington D.C. or Remote from all states except for Alaska and Hawaii.

USA TODAY NETWORK is seeking a Coordinator, Distributed Partnerships, to report to the Director, Partner Management, who will be responsible for the daily coordination, data management and operations of our distributed partnerships business which includes News Aggregator, Social Media, Archive Licensing, AI Licensing, Philanthropy, and Film Production partners.

Over the last 5 years, Gannett has made significant inroads establishing partnerships with key content syndicators, social platforms and industry leaders. We are one of the largest news and sports syndicators through our USA TODAY and sports enthusiast brands and our 200+ local newspapers have informed communities across the U.S. for decades.

We are now looking for an enthusiastic coordinator with a strong administrative background and a desire to work within a fast-paced, high-growth distribution and partnerships business unit.  

Responsibilities:

• Organize partner and vendor contracts and maintain detailed knowledge of basic deal terms, expirations and renewal timelines.
• Keep team members up to date on upcoming agreement milestones.
• Create new workflows, improve existing business operations, and assist in the execution of new initiatives.
• Own data tracking and analysis of revenue and performance metrics for the Distributed Partnerships team.
• Navigate multiple dashboards and track incoming partner reports to maintain robust monthly and quarterly performance Excel sheets.
• Proactively identify trends and anomalies in partner data sets to the Distributed Partnerships leaders.
• Design, produce and present data reports, PowerPoint presentations, and visualizations to demonstrate business initiatives and performance.
• Work closely with cross-functional teams such as Editorial, Sales, Marketing, Product, and Audience to support data-driven initiatives.
• Assist the Distributed Partnerships team with initiatives to strengthen and support key partnerships.
• Curate and distribute a weekly internal Content Monetization newsletter, highlighting industry specific insights, news, and updates.
• Administrative duties include booking travel, organizing meetings, making reservations and managing expenses for multiple team members.
• Maintain knowledge and awareness of competitive marketplace and provide team with regular briefings on the media industry.

Requirements: 

• 2+ years' experience in a business compliance, analytics or administrative role.
• Experience using Salesforce for contract management.
• Superior Excel and PowerPoint skills – experience developing graphs, creating pivot tables, utilizing basic formulas and macros is required.
• Ability to read and understand contracts to ensure deal compliance.
• Experience managing file sharing systems (Sharepoint, WeTransfer, Dropbox, etc.)
• Experience working with internal and external stakeholders.
• Extremely detail oriented and data obsessed.
• Exceptional executive presence.
• Experience supporting Executive team members.
• Strategic thinker, self-starter, and creative problem solver.
• Excellent communicator in written and verbal form.
• Extremely versatile, dedicated to efficient productivity.

Application Instructions

We are eager to learn more about you and how you fit this role. When you apply, don’t limit your upload to a resume; show us what you’ve done. To do so, put together a single document file that includes the following, in this order:   

1. Your resume – one to two pages.
2. A cover letter that outlines how you would approach the job.

It is important that these items be assembled into a single document and uploaded in PDF format. Completing these steps will ensure that your application receives the highest consideration. 

The annualized base salary for this role will range between $45,000 and $92,000. Base compensation is reflective of many factors, including, but not limited to, the market in which one lives/works, inidual education level, skills, certifications and experience. Note: variable compensation is not reflected in these figures and based on the role, may be applicable. 

Job Details

Job Family

Media

Job Function

Content Delivery

Pay Type

Salary

Education Level

Equivalent Experience

Title: Senior Executive Assistant

Location: New York City United States

time type: Full time

job requisition id: R0060746

Hybrid

Job Description:

At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.

Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive through relentless innovation to exceed our customers' expectations while making a real impact for our company through our shared purpose.

When you join our company, we want you to feel valued, supported and proud to work here. That's why we offer The GEICO Pledge: Great Company, Great Culture, Great Rewards and Great Careers.

Geico is seeking an organized and experienced Executive Assistant II who has a proven degree of efficiency, task-management and results orientation to support leadership teams and senior executives. Skills required include e-mail and calendar management, appointment scheduling, travel booking, internet research and high-level administrative skills as required by a fast-paced, dynamic executive office.

The successful candidate will be professional, discreet, resourceful, responsible, reliable and exceptionally organized. Superior prioritization and multi-tasking skills, as well as strong writing and editing skills, are required.

Job Responsibilities:

• Answer incoming calls and check voicemail

Manage email, calendar and contacts

• Schedule calls and meetings and prepare materials as needed
• Track email correspondence and projects as directed and follow up with senior staff members as needed
• Book and organize travel and maintain tracking spreadsheet
• Perform various administrative tasks such as printing, emailing, drafting letters, proofreading, scanning and creating Word documents and Excel spreadsheets
• Create and submit expense reports
• Maintain filing system, both physical and digital
• Special projects and other tasks as assigned

Experience:

• At least five years of relevant office work experience
• Strong organizational skills and the ability to perform and prioritize multiple projects and tasks seamlessly with excellent attention to detail
• Excellent writing and verbal communication skills.
• Positive, flexible can-do attitude
• Ability to handle sensitive and confidential information with discretion
• Ability to work independently and within a team across the organization
• Intermediate to Advanced working knowledge of Microsoft Office

Hybrid in office 3/4 days a week

Annual Salary

$32.05 - $50.36

The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, the work location as well as market and business considerations.

At this time, GEICO will not sponsor a new applicant for employment authorization for this position.

The GEICO Pledge:

Great Company: At GEICO, we help our customers through life's twists and turns. Our mission is to protect people when they need it most and we're constantly evolving to stay ahead of their needs.

We're an iconic brand that thrives on innovation, exceeding our customers' expectations and enabling our collective success. From day one, you'll take on exciting challenges that help you grow and collaborate with dynamic teams who want to make a positive impact on people's lives.

Great Careers: We offer a career where you can learn, grow, and thrive through personalized development programs, created with your career - and your potential - in mind. You'll have access to industry leading training, certification assistance, career mentorship and coaching with supportive leaders at all levels.

Great Culture: We foster an inclusive culture of shared success, rooted in integrity, a bias for action and a winning mindset. Grounded by our core values, we have an an established culture of caring, inclusion, and belonging, that values different perspectives. Our teams are led by dynamic, multi-faceted teams led by supportive leaders, driven by performance excellence and unified under a shared purpose.

As part of our culture, we also offer employee engagement and recognition programs that reward the positive impact our work makes on the lives of our customers.

Great Rewards: We offer compensation and benefits built to enhance your physical well-being, mental and emotional health and financial future.

• Comprehensive Total Rewards program that offers personalized coverage tailor-made for you and your family's overall well-being.
• Financial benefits including market-competitive compensation; a 401K savings plan vested from day one that offers a 6% match; performance and recognition-based incentives; and tuition assistance.
• Access to additional benefits like mental healthcare as well as fertility and adoption assistance.
• Supports flexibility- We provide workplace flexibility as well as our GEICO Flex program, which offers the ability to work from anywhere in the US for up to four weeks per year.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes iniduals solely on the basis of their qualifications for the job to be filled.

GEICO reasonably accommodates qualified iniduals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.

Title: Research Assistant II

Flint, Michigan, United States

 Cs Mott Department Of Public Health 40001278

 Area of Interest: Research/Scientific

 Full Time/Part Time: Full Time (90-100%)

 Group: Administrative Professionals- AP

 Remote Work: Remote-Friendly

 Union/Non-Union: Union

Support Staff

 12

 Salary Commensurate with Experience

 College Of Human Medicine

 1086848

Job Description:

Position Summary

A Centers for Disease Control and Prevention (CDC)-designated public health authority, the Flint Registry’s goal is to connect people who were impacted by the Flint Water Crisis to resources and programs that serve to minimize the effects of lead on their health while promoting wellness and recovery. We are a center of excellence and are seeking a detail oriented and results-driven inidual to join us as we serve as a national resource for best practices. The Environmental Lead Project Research Assistant will be responsible for supporting the work of the of the community Flint Lead Free workgroup in collaboration with stakeholders including community members, researchers and policy makers. 

This position will effectively and creatively:

This is a full-time, 9-month end-dated position with possible extension contingent upon funding renewal. This position is eligible for the extensive benefits package that Michigan State University offers its support staff. The work schedule will be hybrid with weekly in-office days and remote work options.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Public Health, Epidemiology or Environmental Science ; three to five years of related and progressively more responsible or expansive work experience in overseeing research projects and laboratory operations, operating and maintaining a variety of laboratory equipment, performing specialized and difficult analytical and research techniques, and designing research experiments in an area related to research being performed; or an equivalent combination of education and experience. 

Desired Qualifications

This position may be ideally suited for iniduals who have completed a master’s in public health (MPH) program or with a background in public health and have the following qualifications:

• Strong facilitation skills to support research team meetings, including organizing agendas, documenting action items, and ensuring clear communication among team members.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Resume 

Cover Letter 

Work Hours

STANDARD 8-5

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Executive Assistant

LocationMX-

ID2025-1307

Category

Customer Service/Support

Position Type

Full-Time

Job Type

Hybrid

Role Summary

Job Title – Executive Assistant

Location: Mexico (Hybrid; US Eastern Time or US Pacific Time; 8am to 6pm)

Reporting Manager: Project Manager

Work as an Executive Assistant supporting a Global Legal Department, working with directors and their assistants to manage scheduling and communication in a fast-paced environment. This role requires strong organization, attention to detail, and a passion for executive support.

Responsibilities and Duties

• Coordinate and schedule meetings, ensuring seamless communication between directors and their teams.
• Manage and send call invitations, proactively resolving scheduling conflicts.
• Work closely with department executives and their assistants to facilitate smooth operations.
• Assist with documentation, reporting, and internal communications as needed.
• Identify opportunities to enhance efficiency in scheduling and administrative workflows.

Required Skills/Abilities

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams); experience with calendar management tools is a plus.
• Excellent spoken and written English skills (C1 or higher) to communicate effectively with global stakeholders.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced setting.
• High level of accuracy and organization in handling scheduling and administrative tasks.
• Proactive mindset with the ability to anticipate scheduling conflicts and propose solutions.

Education and Experience

• Bachelor’s degree in business administration, Communications, or a related field.
• Minimum 3 years of experience in an Executive Assistant, Administrative

Pay Range

USD $20,000.00 - USD $23,000.00 /Yr.

Title: Coordinator, Engineering - Wireless

Location: United States

Job Description:

Telamon is a leading provider of connectivity integration, implementation, and distribution solutions for many of the world's most recognized telecommunications, transportation and consumer brands. Founded in 1985, we are a minority-owned company headquartered in Carmel, Indiana, and maintain a global footprint with locations in North America, Europe, and Asia.

This work isn't easy-and that is exactly why we do it. Telamon thrives when we're solving problems that help enhance connectivity and lead to simplicity, safety, and reliability in everyday life. We are cultivating deeper connections with every bond we forge: a more comprehensive network that serves the world around us-inside our walls and out.

Classification: exempt/salaried

Location: remote

Pay range: $50,000 - $53,000

Benefits:

• Health/Life

• medical, dental, vision, FSA, HSA (with company match), life insurance/AD&D, disability, critical illness, accident & hospital indemnity

• Financial

• 401(k) (with company match), annual profit share, referral bonus, company discounts

• Time Off

• salaried/exempt: no set amounts, hourly/non-exempt: starts 2nd month, monthly accruals, increases based on tenure

• floating holidays, paid holidays

• parental & family care leave, bereavement leave

• Education

• Tuition reimbursement

• Scholarship awards for children (elementary-college), educational payments for children under age 3

• Annual professional development awards

• Other

• legal assistance, identity theft protection, pet insurance, EAP, points recognition program, 50% in office/50% remote (if role supports & working in close proximity to one of our offices)

Note: benefits eligibility may be based on employment status, tenure, location, or other factors

Job Summary:

The Engineering Coordinator serves as the operational hub for Site Development and A&E, driving on-time, compliant project delivery by owning VPO/CPO workflows, lease and permit coordination, and client deliverables. The role uses independent judgment to resolve issues, streamline processes, and protect revenue and compliance.

Essential Duties and Responsibilities

• Financial Oversight and Coordination: Maintain full ownership of all activities associated with VPOs and CPOs, including requesting, tracking, signing and submitting VPOs and CPOs. Submit CPO Purchase Order Requests to clients and ensure the Billing Department has accurate records. Independently track billable drivers and submit billing to AP when delivered to the client.
• Project Planning and Scheduling: Collaborate with Project Managers to develop project timelines, coordinate site walks, and ensure milestones are met. Exercise discretion in adjusting schedules to accommodate project needs and resolve conflicts.
• Contract Review and Management: Analyze leasing documents, including MLA and non-MLA lease agreements, to ensure compliance and identify necessary amendments. Make independent decisions regarding rent increases, PEA/FEAs, and amendment numbers.
• Document Control and Compliance: Establish and oversee protocols for naming, saving, and uploading leasing, A&E, and Zoning & Permitting documents. Ensure all documents meet specific client naming conventions and compliance standards.
• Client Communications and Deliverables: Review and verify all deliverables for accuracy and completeness before submission to clients. Use judgment to identify and resolve any discrepancies or issues related to client expectations.
• Regulatory and Permitting Coordination: Independently contact jurisdictions to inquire about zoning and permitting regulations and processes. Compile necessary documents, apply for, and track building and zoning permits. Act as the primary point of contact for all communication with the associated regulatory body, independently addressing and answering all questions/inquiries as they arise.
• Administrative Leadership: Manage group project email inboxes, ensuring timely and appropriate responses to clients. Provide high-level administrative support, including managing Professional COA and PE licensure for registered engineers, coordinating professional team functions, and handling jurisdictional requirements for engineering wet seal submissions.
• Decision Making and Problem Solving: Use independent judgment to make recommendations to senior management, resolve administrative issues without involving senior leadership involvement, and improve overall project coordination processes.

Managerial Responsibility

• This position does not directly manage other employees.

Travel/Shift Requirements

• This position requires minimal travel.

Physical Demands

• Sitting/Computer Work: Constant. Extended periods at a computer; frequent keyboarding, mousing, and document review.

• Vision/Hearing/Speech: Constant. Read screens and fine print; participate in calls/video meetings.

• Standing/Walking: Frequent. Move within office to printers, meetings, etc.

• Reaching/Handling/Fingering: Frequent. Handle files, binders, office equipment.

• Postures (bend/stoop/kneel): Occasional. File retrieval, plugging equipment.

• Lifting/Carrying: Occasional. Up to 10 lbs (laptop, files, small packages).

• Work Environment: Typical office setting; moderate noise; prolonged screen time.

Skills and Abilities Required

• High proficiency in MS Office, especially Excel.

• Strong organizational skills with attention to detail.

• Ability to manage multiple projects and meet tight deadlines.

• Effective communication skills, both independently and as part of a team.

• Financial acumen highly preferred.

Education and Experience Required

• Bachelor's degree in engineering, business administration, project management, or a related field.

• Minimum of 1 year project coordination experience.

• Previous experience in Telecom, Professional Engineering Coordination, and/or Senior Management Administrative Support

Telamon Corporation is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment. Telamon does not and will not discriminate against any applicant because of race, color, religion, age, national origin, disability, sex (including sexual orientation and gender identity), marital status, veteran or military status, or any other characteristic protected by law. Telamon Corporation makes all employment decisions in a non-discriminatory manner.

Title: Project Management Assistant

Location: Auburn United States

Job Description:

Requisition NumberStu04795P

Home Org NameAuburn Online

Division NameProvost and VP Academic Affair

Position Title: Project Management Assistant

Working Title (if different from Position Title)

Job Summary

The Student Project Management Assistant assists the Academic Program Administrator in supporting academic and administrative teams in coordinating and executing educational projects. This role involves assisting with project planning, scheduling meetings, tracking tasks, and maintaining course project documentation. The assistant collaborates with the Auburn Online instructional design and creative team members as needed for project tracking.

This position supports a hybrid work model. On-the-job-training will be provided for specific tasks and tools.

Essential Functions

*Attending project meetings, taking detailed notes, and distributing communications.

*Assisting the Project Manager with managing project details and dashboards using platforms like Box, Power BI, and varied project management systems.

*Creating templates and tools to streamline handoffs between internal and external teams.

*Maintaining consistent communication among stakeholders to ensure alignment.

*Supporting instructional design efforts by organizing materials and facilitating course updates.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Undergraduate:

• Must be enrolled in Auburn University full time.
• 20 hours per week is required.

Skills:

• Effective communication (written and verbal)

Preferred Qualifications

• Familiarity with Canvas or other learning management system (LMS)
• Understanding of basic HTML
• Good knowledge in design and design tools, including but not limited to Adobe Photoshop, Adobe Illustrator
• Minimum commitment of three semesters
• Personal traits to include self-starter, independent worker, critical thinker, quick learner, adaptable, patient, attention to detail, and accountable

Pay Rate$12.00/hour - $14.00/hour

Work Hours: 20

City position is located in:Auburn

State position is located:Alabama

Title: Administrative Specialist II | Domestic Violence Unit | Criminal Division

Location: Seattle United States

Salary

$34.32 - $39.87 Hourly

Location 

Suite 2050 Seattle, WA

Job Type

Classified Civil Service, Regular, Part-Time

Remote Employment

Flexible/Hybrid

Job Number

2025-01327

Department

Law Department

Job Description:

With more than 200 attorneys and professional staff, the Seattle City Attorney's Office is one of the largest law offices in Seattle and is the third largest public law office in the state. Our office is committed to making Seattle a safe, healthy, empowered and thriving community for everyone. We strive to address historical injustices within the court system with self-examination and to pursue justice in Seattle with integrity, creativity, and fairness. We believe working transparently, innovatively, and in collaboration with our partners in the community is necessary to achieve outcomes that promote equity, accountability, and healing.

Join a team of passionate prosecutors, advocates, and support staff working together to address gender-based violence in Seattle by holding abusers accountable and providing victims with information, support, and resources. The Seattle City Attorney's Office Domestic Violence Unit prosecutes crimes of misdemeanor intimate partner domestic violence, family violence involving adult children, elder abuse, and child abuse/neglect cases. The Domestic Violence Unit provides support and resources for child, adult and elder victims.

The Domestic Violence Unit is proud of its ersity and is represented by people of various cultures and ethnic/racial backgrounds. We would like to continue to expand our cultural and language capacities to better serve our clients. You can contribute to this mission by providing the administrative support the advocates need to keep victims informed. 

In addition to this opportunity to join a team that is dedicated to public service, the City Attorney's Office offers a generous benefit program which includes paid leave benefits, paid parental and family leave, low-cost health benefits, and the opportunity to participate in a defined benefit retirement program. This position is a rare part-time opportunity that offers flexibility, a collaborative work environment, and benefits.

This position is 20 hours per week, Monday-Friday, though hours can be flexible.

• Utilize our internal case management system, Justice Nexus, to generate standard letters notifying victims by either email or postal mail of whether charges were filed or declined in order to comply with RCW 7.69 (victim rights statute); 
• Generate other standard letters, sent by either postal mail or email, to victims upon request from an advocate;
• Assign incoming reports to advocates, tracking the caseloads to ensure equal distribution. Update relevant systems to communicate the assignment;
• Notify any prosecutors with pending cases against the same defendant that a new police report has been received, and exchange police reports to coordinate across units and jurisdictions;
• Track reports declined for felony filing to ensure those reports are prioritized for advocate assignment;
• Generate standard reports from the City Attorney's Office internal case management system;
• Enter and update information into the City Attorney's Office internal case management system;  
• Coordinate with other departments (internal and external) and the general public: explain office policies and procedures, receive and share information as a part of the City's coordinated community response to domestic violence; 
• As needed, provide administrative support to the Victim Advocate Supervisor and the Domestic Violence Unit Supervising Attorney to include scheduling meetings, taking, preparing, and distributing meeting minutes, and handling sensitive and confidential matters; 
• As needed, assist with special projects to include research on best practices, contact with neighboring or similar cities to gather and compile information needed to make process or policy changes, and keep detailed administrative records;
• Support marginalized communities, including immigrant and refugee victims, acting as a liaison to the criminal justice system and the City Attorney's Office;
• Organize U Visa certification applications, gathering information needed to assist the domestic violence unit supervisor with completing the certification, responding in a timely manner, and keeping detailed records;
• Research suspects in JABS and other court databases to gather background information on felony criminal cases and civil protection orders to allow the advocate and prosecutor to make an informed risk assessment;
• Evaluate risk in each report to help advocates triage and prioritize cases;
• Meet competing deadlines and comply with schedules in a fast paced, high volume work environment through excellent time management; and
• Other duties as assigned.

Minimum Qualifications: 

• This position requires at least two years of clerical support experience in a criminal justice setting (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).
• Must pass a background check, follow CJIS training, and be able to maintain confidentiality and handle sensitive information. 
• Be familiar with criminal system procedures and domestic violence risk factors.

Desired Qualifications:

The successful applicant will have knowledge of the legal or criminal justice environment and the demonstrated ability to:  

• Knowledge of prosecutor case management systems;
• Knowledge of criminal history and protection order information;
• Proficient language skills and knowledge of Microsoft Office suite;
• Perform work with attention to detail;
• Communicate effectively both verbally and via e-mail with co-workers, defense attorneys, law enforcement, and court staff;
• Communicate effectively both verbally and via email with victims/witnesses who may come from marginalized communities;  
• Follow moderately complex written and oral instructions;
• Work independently and think critically;
• Exercise good judgment;
• Use effective time management skills.

Application Process - For your application to be accepted, you must:

• Complete the online City of Seattle Application

• (https://www.governmentjobs.com/careers/seattle)

• Include the following required attachments: 

• Cover Letter describing your interest in the position. (.pdf, .doc, or .docx format)

• Resume detailing your relevant experience. (.pdf, .doc, or .docx format)

Application Submission Guidelines - All applicants are required to apply on or before the closing date indicated on the job posting.  Applicant inquiries received via email and websites such as Indeed, etc. will not be considered unless the inidual has applied to the available position via the Government Jobs site.  Note: The required documents listed in the above "Application Process" section must be attached to the application prior to the job closing date indicated to ensure consideration for the application submitted.  Please contact the Office of Human Resources on or before the closing date indicated above at Law_[email protected] should you need assistance with the online application process.

Race and Social Justice Initiative - The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism.  We seek iniduals who will work toward the goals of the Race and Social Justice Initiative.

Compensation - The full pay range for this step-progression position is $34.32 - $39.87 per hour. New employees begin at Step 1 of the pay progression, which is $34.32 hourly. Current City employees' starting rate of pay will be based on Personnel Rules regarding promotions. Advanced initial step placement may be considered under limited circumstances, but step salaries are not subject to negotiation.

Benefits -  The City of Seattle offers a comprehensive benefits package including vacation, 12 official holidays and 2 floating holidays, sick, and paid parental leave as well as medical, dental, vision, life, and long-term disability insurance for employees.  City Attorney's Office employees also have the opportunity to participate in a defined benefits retirement program. More information about benefits can be found at https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Language Premium - Iniduals selected to fill this position may be eligible to receive Language Premium Pay (SMC 4.20.360), which provides a $200.00 monthly stipend to qualified bilingual employees who are properly evaluated and assigned to provide direct communication in-language, interpretation, or translation services to the public on behalf of the City of Seattle.

Workplace Environment - Currently, the Seattle City Attorney's Office has a Flexible Work Arrangements Policy. Employees have the option to work a hybrid schedule (3 days in the office, 2 days remote). This is subject to change as circumstances and business needs dictate.

Background Check Requirements - All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the verification of credentials and/or other information required by the municipal corporation's procedures, including the completion of the criminal history check in accordance with Seattle's Fair Chance Employment Ordinance, SMC 14.17.  Applicants will be given a chance to explain or correct background information and provide verifiable information on good conduct and rehabilitation.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

Who may apply - This position is open to all candidates who meet the minimum qualifications.   

The City of Seattle values erse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, gender identity or expression, family or marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, pregnancy, or other protected characteristics.  The Seattle City Attorney's Office encourages people of all backgrounds to apply.

Questions? Contact our Human Resources team at LAW_[email protected].

Title: Administrative Assistant

Location: Houston United States

ID: 176956

Job Description:

This is a hybrid administrative role working 1-2 days onsite (Fridays required), supporting a busy healthcare facilities department.

Ideal candidate will have experience with timekeeping; Microsoft Office skills (Excel, Word, PowerPoint), Power BI is a plus; knowledge of Maximo/CMMS is a nice to have; supporting leadership; willingness to learn quickly and work well with a team; positive attitude and strong work ethic.

This team is a supportive team focused on growth and development; opportunity to learn behind-the-scenes healthcare operations; offers a great opportunity to grow into senior administrative roles.

Performs complex administrative duties requiring judgment within general guidelines. Impacts department efficiency and productivity.

MD Anderson offers our employees:

• Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
• Group Dental, Vision, Life, AD&D and Disability coverage
• Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
• Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
• Tuition Assistance Program after six months of service
• Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
• Employer paid life, AD&D and an illness-related reduced salary pay program
• Extensive wellness, recognition, fitness, employee health programs and employee resource groups.

JOB SPECIFIC COMPETENCIES

Kronos Timekeeper

Enters data in Kronos, completion by 12pm Tuesday of each week, assures all exception logs are completed correctly, monitors attendance, for all unscheduled time, runs reports as requested by personnel. Must be proficient with attendance and timekeeping policies and be proficient in hourly and on-call pay and policies. Acts a liaison between myHR, researches and makes Kronos corrections as needed payroll and the staff.

HR / On Boarding

Handle all new hire documentation, to include Employee personnel files for both new and transferred employees. Ensure employees are enrolled in correct training. Issue lockers, combo codes and uniforms to new employees. Inventory of PPE. Assists Office manager with JC Personnel Review.

Administrative Support

Coordinates meetings and department-wide event scheduling and planning, provides administrative support for the team. This includes scheduling attendees, handling meeting location details, preparing meeting materials/agendas, scheduling catering, producing flyers/invitations/ PowerPoint presentations and taking/preparing meeting minutes. Must demonstrate excellent interpersonal skills, working effectively with a wide variety of professionals, administrators, management staff employees and vendors. Ensures accuracy of calendar with

special detail to double bookings, meeting cancellations and time allowance between meetings. Responds to requests for electronic calendaring for meetings, projects, appointments, etc. will be responded to within the maximum of one (1) business day of initial contact. Composes formal and informal correspondence, mail merges, formats presentations, and creates reports, graphs, org charts, etc. Must be able to use Microsoft programs and demonstrate the ability to use proper grammar and spelling while composing and proofreading documents/materials.

Responsible for updating bulletin boards, creating monthly flyers, newsletters, and for viewing and distribution to the department. Maintains departmental records, filing systems and coordinates records management for the department.

Other Duties as Assigned

Employee is considered ESSENTIAL PERSONNEL for all emergency related events and agrees to fulfill the responsibilities associated with

signing the agreement. Considered essential personnel. Back-up to reconciliation process and other administrative support team members.

Required: High school diploma or equivalent. Is RequiredFour years Administrative/secretarial experience No experience required with preferred degree. Must pass pre-employment skills test as required and administered by Human Resources.

Onsite Presence: Is Required

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and inidual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information

• Requisition ID: 176956
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 41,000
• Midpoint Salary: US Dollar (USD) 51,000
• Maximum Salary : US Dollar (USD) 61,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

Job Description:

Job Title: Executive Assistant

Reports to: OFNA President

Location: Evanston, IL (hybrid, in-office 2-3 days)

Ornua is a dairy co-operative which sells dairy products on behalf of its members, Ireland's dairy processors and, in turn, Irish dairy farmers. It is Ireland's largest exporter of Irish dairy products, exporting to 110 countries worldwide. Headquartered in Dublin, Ornua has annualized sales of over €3.5 billion and a global team of 2,800 employees.

Ornua is structured across two isions: Ornua Foods and Ornua Ingredients. We operate from 10 business units worldwide, including 16 production facilities, and have sales and marketing teams working in-market across the globe in Africa, Asia, Germany, Ireland, the Middle East, Spain, the UK, and the US.

You may know us by our brands Kerrygold, Dubliner, Pilgrim's Choice, Avantage, Forto, and BEO.

Ornua's Values

At Ornua, our Values lie at the core of everything that we do and how we behave both inidually and as a business. Our five values, and their underlying behaviours, encourage us to Seek and Embrace New Ideas, Make It Happen, Be Our True Selves, Show You Care and Achieve Great Things Together.

Ornua's Growth

At Ornua, our co-operative ethos lies at the heart of how we do business. We care passionately about driving sustainable, profitable growth, underpinned by our ambitious 'Path to Prosper' strategy. We have delivered significant growth in our core business, and we have ambitious plans for continued growth over the next five years.

About the Role

Reporting to the President, this role provides Executive level support to the President, Global Marketing Director, Foods and the local Senior Leadership team. This role supports the running of the Evanston office, in partnership with the Office Manager.

Key Areas of Responsibility

• Proactive calendar management for the President and Global Marketing Director.
• Manage end-to-end logistics for leadership team meetings and other offsite meetings and events as required.
• Prepare and reconcile monthly expense reports for the President, Global Marketing Director and the local Senior Leadership Team.
• Manage travel (flights and hotels) for the President and Global Marketing Director as required.
• Liaise with external partners/vendors as required.
• Process Purchase Orders and reconcile invoices pertaining to the Office, Legal and HR.
• Assist with management of the Evanston office and provide cover when Office Manager is on leave.
• Build and maintain strong relationships with Group EAs and Travel team.
• Ad hoc administrative support for the Leadership Team.

Key Requirements:

• Proven experience as an Executive Assistant, with at least 2-3 years supporting C-Suite level.
• Strong proficiency in MS Office (Excel, Microsoft Outlook, Powerpoint and Microsoft Teams in particular).
• Excellent time management skills and the ability to prioritize multiple competing priorities.
• Attention to detail and problem solving skills required.
• Excellent written and verbal communication skills required.
• Strong organizational skills.
• Experience of working with stakeholders internationally, desirable.

Total Rewards at Ornua Foods North America will include a competitive salary and annual bonus scheme. The following are a list of other benefits you can avail of: low employee contribution for Medical, Vision and Dental benefits cover; 401k; Paid Time Off; Maternity Leave (20 weeks); Parental Leave; Flexible working; Fitness Reimbursement; Charity Donation; Complimentary Kerrygold products; Free car parking and secure bicycle storage; Free healthy snacks and drinks in the office; Reward & Recognition program; Volunteering opportunities; Long Service Awards.

The salary for this role is between $25 - $30 per hour and the candidate will be offered a salary commensurate with their level of experience.

Ornua Foods North America Inc is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Applicants must be authorized to work for any employer in the U.S.

Nearest Major Market: Chicago

Job Segment: Sustainable Agriculture, Agriculture

Title: Administrative Assistant

Location: Overland Park, Kansas, 66211, United States

Full time

Hybrid

This is an exciting time to join our firm as we redefine the middle-market accounting and business advisory space. We proudly invest in our people with a winning blend of values, expertise, and ambition. Our people-first approach empowers our team members to thrive within a culture that supports growth, innovation, and collaboration. Our commitment to investing in talent means flexibility, professional development, enhanced benefits, and a range of career paths to explore

The Administrative Assistant in the Specialty Services department will assist in ensuring smooth departmental workflow through client onboarding, document processing, and internal coordination.

What You’ll Do:

• Provide administrative support to ensure efficient operation of the department

• Responsible for onboarding new clients and inputting new clients and projects into operating systems.

• Check the mail system periodically throughout the day for new assessments notices, tax bills, return forms, and other property tax correspondence that will be processed into the property tax system.

• Prepare and email letters of authorization to clients. Process signed letters into property tax software.

• Collect and process assessment notices, tax bills, and other correspondence from clients.

• Request property record cards and appeal deadlines from county and/or state assessment departments.

• Issue checks for filing fees, record cards and other related expenses.

• Use computer word processing, spreadsheets and the property tax software to produce and distribute correspondence memos, letters, reports, forms and other documents.

• Preparing and tracking client engagement letters, proofreading, and editing client letters, performing mail merges, ensuring formatting is by firm standards,

• Create presentations in PowerPoint for various projects and internal purposes.

• Travel arrangements (booking flights, rental cars, hotels; providing a detailed itinerary with directions to each destination; confirming client/prospect meetings and hearings along with location and times; organizing receipts, processing and invoicing expenses to the client).

• Maintain partner calendars (proactively assisting in meeting preparation both internally and externally, assisting in keeping on schedule).

• Order catering and schedule team events.

• Attend quarterly administrative department meetings (discuss upcoming projects, creating procedures, examining procedural issues).

• Assist with accounts receivable issues and prepare/compile supporting documentation.

• Organize and facilitate weekly or monthly meetings within the department.

• Proactive in identifying opportunities to support the department.

About You

• Associate of Arts degree in secretarial science or related field from an accredited college or business school and two years of administrative/secretarial experience; or graduation from high school or GED and four years of clerical/secretarial experience.

• Past experience supporting multiple department heads is preferred.

• Proficient in Microsoft applications including Word, Excel, Outlook and PowerPoint; knowledge of operation of standard office equipment.

• Mastery of spelling and grammar.

• Integrity and the ability to maintain a high level of confidentiality.

• Ability to proactively anticipate needs.

• Eager to learn.

• Strong self-starter who is comfortable working both independently and as a member of a team.

• Ability to prioritize and work effectively with a high volume of workload and meet deadlines.

• Communication skills - clear, concise writing and verbal skills.

• Organization skills; attention to detail and accuracy; flexibility; strong analytical skills.

• Excel at working autonomously and juggling multiple priorities.

• Strong customer service orientation and professional appearance.

• Must be able to interact and communicate with iniduals at all levels in the firm and a variety of personalities in a professional manner.

Why Join Us

We’re growing rapidly and constantly evolving, allowing our team members to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting your happiness, health, and overall well-being by providing comprehensive benefits and perks, including

• Flexible Work Environment: This opportunity is hybrid. This flexibility allows you to balance your work and personal life while contributing to an exciting vision and team. 

• Dynamic and Innovative Work: An opportunity to play a critical role within a rapidly growing firm with a supportive and collaborative culture. 

• Growth Opportunities: A dynamic and supportive environment where your contributions will directly impact the firm’s growth and success and share in the rewards. 

• Collaborative Culture: A team-oriented culture that values innovation, entrepreneurial spirit, and growth mindset.  

• Competitive Compensation: A comprehensive salary and benefits package, including performance-based incentives and growth opportunities.