Executive Assistant

Remote, US

People

Full Time

Remote

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our executive team, specifically our CCO and CEO. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a strong sense of professionalism and confidentiality, along with a commitment to providing outstanding administrative support.

The ideal candidate will be based in EST or is able to work those hours.

What You’ll Do:

• • Manage executive schedules, including appointments, meetings, and travel arrangements.
  • Prepare and organize meeting agendas, materials, and minutes; follow up on action items.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Draft, review, and edit correspondence, reports, and presentations.
  • Maintain and update filing systems, databases, and records.
  • Coordinate special projects and events as needed.
  • Handle confidential information with discretion.

What You’ll Bring:

• • Bachelor’s degree or equivalent experience preferred.
  • 3-6 years of experience in an Executive Assistant or similar role.
  • Proficient in GSuite, Microsoft Office Suite, travel booking systems and other office software.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.Ability to work independently and as part of a team.
  • High level of professionalism and integrity.
  • Strong problem-solving skills and attention to detail.

$55,000 – $65,000 a year

Benefits

At Catalant, we strive to offer a work environment where employees can bring however much of their full, authentic self as they desire. With this in mind, we are happy to offer our employees:

– Flexible paid time off

– 13 company holidays + an All Company wellness day off each quarter

– Twelve weeks of paid parental leave regardless of how you choose to grow your family

– Generous health insurance coverage as well as optional vision and dental

– 401k to save for retirement

– Pre-tax commuter and flexible spending accounts

– A lifestyle spending account to be used towards cell phone, internet, commuting, and learning & development

– Wellness stipend for your mental, emotional, or physical wellbeing needs and support

– Work from Home stipend

PETA Communications Assistant

Fully Remote • PETA

Job Type

Full-time

Description

Position Objective:

To support the PETA communications team in its efforts to do outreach and generate celebrity/influencer support and media coverage for PETA and PETA Latino campaigns

Primary Responsibilities and Duties:

• Support the Communications team’s work by assisting with various administrative tasks such as filing, form submission, research, financial reporting, invoice processing, booking travel, and other tasks assigned by the supervisor

• Draft meeting agendas, attend meetings, and take, distribute, and file detailed meeting notes

• Help the Communications team stay organized by adding tasks to our organizational systems such as Asana

• Assist with the organization of celebrity/influencer projects, including photo shoots and the production and editing of print, radio, and TV commercials, as well as social media campaigns

• Track PETA’s celebrity supporters, award show nominee announcements and winners, tours, and details of celebrity events

• Stay up to date on celebrity culture. Track celebrity news, musical tours and birthdays as well as organize monthly birthday greetings

• Keep thorough and accurate records of celebrity correspondence and photoshoots

• Coordinate celebrity and media mailings, giftings, sending thank you/condolence/holiday cards, etc.

• Research opportunities for outreach through media, events, campaigning, and celebrity/social media influencer channels

• Draft letters and notes to celebrities and the media, and other writing assignments assigned by the supervisor

• Take charge of maintaining detailed records including public figures who support PETA’s work, interactions with celebrities/influencers and members of the media, and news releases and media hits

• Create, update, and organize department lists and records

• Keep track of and report on the Communications team’s accomplishments

• Finally, you’ll be assisting the PETA and PETA Latino communications staff with other responsibilities as assigned

Requirements

• Minimum of one year of experience in a fast-paced office setting

• Excellent organizational and time-management skills, and attention to detail

• Proficiency with Microsoft Office, including Excel, Word, and Outlook as well as a willingness to learn new software

• Interest in and knowledge of celebrity culture required

• Proficiency in Spanish is a plus!

• Working with high-profile iniduals requires the ability to be honest, reliable, and discreet, so you must have the ability to maintain and handle confidentiality with discretion and integrity

• You’re going to be communicating with the public, reporters, celebrities/influencers, publicity firms, stylists, and more, so the ability to deal with a variety of people in a professional manner will be essential

• We need a strategic thinker who can conduct research and work both independently and with the team to maximize the reach of our campaigns for animals

• Many people say that they “thrive under pressure,” but this position has no shortage of tight deadlines, so you must really be able to crank out high-quality work within short timeframes

• You’ll be working with the press and celebrities, so a professional appearance is required

• Naturally, you’d need to be committed to the objectives of the organization, and living a vegan lifestyle would be a part of this

The hourly pay range for this position is $15.45 – $19.97 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

A list of benefits available to qualified employees is available here.

Executive Assistant

Executive – Remote

This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the position. 

The Ballot Initiative Strategy Center (BISC) is seeking an experienced administrative support person to serve as the Executive Director’s right hand to help her execute her vision and fulfill her organizational and progressive ecosystem commitments. Ideal candidates must have previous experience working with executive or senior level director positions for a minimum of three years and be able to work independently with significant autonomy to successfully complete tasks without constant supervision. The person in this position must be extremely well organized, enjoy administrative support and systems, and demonstrate a high level of professionalism and confidentiality.

The Executive Assistant will manage a wide range of administrative and support activities including managing internal and external scheduling, preparing the Executive Director for meetings; attending meetings and providing next steps and synthesis; among other responsibilities. Additionally, the Executive Assistant will manage items related to and provide support to the BISC INC and Foundation boards. Must be self-motivated, detail-oriented, and an excellent communicator as well as have good judgment and practice discretion. While not required, preference for people who have worked in the political and non-profit advocacy space.

BISC is a mission and values-driven organization that recruits and seeks to retain a staff committed to excellence by fostering a work environment that is flexible, fairly-compensated, respectful, and fun.

Location: BISC HQ is located in Washington, DC, but the location for this position is flexible within the U.S. This position will travel for organizational activities such as retreats, board meetings, and BISC’s annual conference. This position reports to the Executive Director.

Executive Support: 

• Manage aggressive and dynamic executive calendar, requiring interaction with both internal and external stakeholders and book travel
• Manage and draft correspondence on behalf of the Executive Director
  • Serve as the primary point of contact for external, funder, partner, and Board contacts on behalf of the Executive Director;
  • Ensure funder and stakeholder contact information is captured and shared with team members via organizational CRM;

• Support meeting preparation and logistics, ensure all follow up from meetings is completed, documented, and reported out in a timely manner
  • Create and edit presentations for the Executive Director
• Prioritize and manage the Executive Director’s multiple projects and requests, and help with follow through in a timely manner;
  • Prepare the Executive Director’s nightly report and resources document;
  • Proactively work with the senior leadership team to make sure the Executive Director follows through on her commitments and is up to date on organizational day-to-day items;

• Work collaboratively with the Development Team by attending weekly development meetings and additional development-related meetings to ensure any funder-related meetings and events are scheduled and reported back to the Development team
• Work with the Communications Team to ensure Executive Director is prepared for reporter meetings and press briefings, schedule media interviews, and ensure Executive Director communications follow BISC branding;
• Work with the Operations Team on logistical related items, ensure Executive Director campaign engagement is entered into compliance forms, and prepare and process expenses and reimbursements

Board liaison/support: 

• Manage all board meeting related activities including administrative and logistical support, recording minutes, and managing the board report and work packet process including handling material of a confidential nature
• Manage board chair and executive committee meetings including scheduling, note taking, and preparing board members for meetings
  • Work with Chief of Staff and board secretaries to conduct the Executive Director’s annual review
• Manage the board committees including scheduling meetings, note-taking and supporting next the next steps of the Development, Nominations, and Futures committee meetings
• Manage all board communications including monthly newsletter

Additional Responsibilities: 

• Aid the organization in implementation of BISC’s 5-year strategic plan focused on changing culture, centering directly impacted communities, capacity building, convening, and internal continuity and growth;

• Record notes for all staff meetings;
• Support other BISC and BISC Foundation projects and activities as needed; and
• Assist with the planning and execution of BISC’s annual conference

Key qualifications and experience: 

• 3 to 5 years of relevant experience supporting an executive or senior level position, preferably in a non-profit setting
• Experience composing executive-level correspondence on behalf of a principal, preferably for communications with donors and/or board members
• Experience managing up and working across multiple departments and with senior level stakeholders
• Exceptional verbal and communication skills
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Demonstrated attention to detail and follow-through on job responsibilities
• Responsive and efficient in completing tasks and correspondence. Demonstrated ability to achieve high performance goals and meet deadlines
• Sound judgment and discretion especially with sensitive and confidential information
• Strong organizational and project management skills
• Ability to balance competing priorities, complex situations, and tight deadlines
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Intermediate to advanced mastery of Google Suite (Docs, Sheets, Slides, Forms, etc.) as well as Microsoft Office products, experience with Canva a plus
• Comfort with technology and virtual communication systems, including Zoom, Slack, EveryAction and/or other content management systems
• Long-term commitment to the progressive movement and demonstrated commitment to social, economic, and racial justice

Notice of Exempt Position:

This is a full-time position and in accordance with the provisions of Federal and DC wage and hour laws, this position is classified as Exempt, which

means that you will not be eligible for overtime for hours worked in excess of forty (40) during a work week.

Salary & Benefits

• $67,000-71,000 per year
• 100% Medical insurance for family paid for by employer
• Dental insurance
• Life and Accidental Death and Dismemberment coverage
• Paid vacation
• Sick leave
• Generous 401(k) plan with employer contribution

To apply: Submit cover letter, resume, and 3 references. Applicants will be considered on a rolling basis until the position is filled.

About BISC 

BISC’s mission is to strengthen democracy by implementing a national progressive strategy for ballot measures rooted in building state-based power.

The Ballot Initiative Strategy Center (BISC), a 501(c)(4) organization, is the only progressive organization that works across many policy, organizing, and political organizations, with local, state, and national leaders to analyze and support the ballot measure landscape.

We believe direct democracy can be a tool for liberation. We leverage ballot measures across the United States as part of a larger movement to strengthen democracy, center people of color, queer, low-income, immigrant, indigenous and other marginalized communities, move towards racial equity, build and transform power, and galvanize a new progressive base. In February 2020, we launched our strategic framework to help move towards our vision of building a world where all people are fully liberated, live with dignity and thrive so that equity and justice prevail.

We lead by supporting the use of ballot measures as a tool for transformational impact, not just in a measure’s outcomes, but at every stage of the ballot measure process—from policy development, signature gathering, civic engagement, the campaign itself, implementation and beyond. We believe in movement building and empowerment, bringing communities into the work and leaving lasting infrastructure for continued social change.

We know that success isn’t just defined by getting 50% + 1 of the vote. If we’re serious about building a more equitable world, we also must consider who’s driving the change and whether it will have a transformational impact on the people and communities who have been pushed to the margins for too long.

We achieve impact through training the field and developing leaders, convening state and national leaders and funders in a co-created strategy that results in transformative wins, leading innovative research and providing assistance to support ballot measures as a tool to build long term power.

BISC’s Racial Equity Stance 

At the Ballot Initiative Strategy Center, we work to transform our country into one that is equitable and just. In our work, we strive to challenge structural racism, and center the people most impacted. BISC works with commitment to racial equity inside our organization in our operations and management processes, and externally through our research, training and organizing work with ballot-measure campaigns, partners and funders.

EEO Policy 

BISC follows an Equal Employment Opportunity Policy and employs personnel without regard to race, ethnic or religious background, descent or nationality, sexual orientation, gender (including pregnancy), gender identification, disability, marital status, age, height, weight, or military service. This policy applies to employment, internships, internal promotions, training, opportunities for advancement, terminations, relationships with vendors, use of contractors and consultants and in dealing with the general public.

Location

Remote

Department

Executive

Employment Type

Full-Time

Compensation

$67,000 – $71,000

Executive Assistant II – Commercial Bank

locations:Remote, United States

time type: Full time

job requisition id: R-27354

Location: For Those Who Work At Home – Various, Ohio 4414

Executive Assistant –

POSITION OVERVIEW

Provide executive assistance to the Regional Sales Executive to perform erse administrative and clerical duties for the leader and his/her leadership teams while contributing to the overall performance of the Division’s functional and cross-functional teams. This role is expected and held accountable to add value, work efficiently and constantly strive to improve internal and external customer experience.

Ability to prioritize and organize work while being flexible and nimble enough to change with the needs of business is important for this role. Ability to quickly learn new tools and technologies; with interest and experience in using professional media, digital platforms and the Internet to improve work efficiency, research and creation of Keynote and/or PowerPoint presentations and ongoing communication. Entrepreneurial spirit and desire to understand internal business, outside competition and dynamics of work. Integrity, confidentiality, superior interpersonal skills, proactive & detail-oriented with strong organizational skills are some of the important competencies for the role. Ability to thrive in a fast-paced, team-oriented, deadline-driven environment is necessary

ESSENTIAL JOB FUNCTIONS

• Under general supervision, provides administrative support to the executive leader and leadership team to include planning, executing, maintaining and coordinating complex calendar of meetings, travel and logistics, expense reports, various system entries and tracking.

• Act as liaison between Executives and all internal departments and external business associates to ensure that all matters are attended to in an efficient, professional and timely manner.

• Primary point of contact for internal employees for the executive, initiating work within the department or checking the status of jobs already in progress to ensure timely completion. Manage and track administrative projects for the team, help with onboarding new hires and employee exit formalities.

• Responsible for meeting coordination, communication tools, video conferencing and scheduling, and organizing proper venue/room setup as needed.

• Plan, coordinate and execute multiple meetings and offsite events simultaneously with ability to adapt to changing priorities.

• Phone work: manage phone calls to ensure that due attention is always given to the most urgent materials/requests and all calls are appropriately responded.

• Sort/prioritize mail; flag & highlight any relevant articles and advertisements

• Collect and organize documents from executive’s direct reports

• Take lead in planning and organizing team events, socials, offsite meetings, recognition and award ceremonies etc.

• Take accurate notes during various meetings and distribute materials pre and post meeting

• Manage mass communications on behalf of executive.

• Collects, compiles and analyzes moderately complex data and information for various internal and external reporting purposes, newsletters and presentation materials.

• Cultivates a positive environment to promote teamwork, high performance and positivity

• Manages day-to-day office operations, composes written communications as needed.

• Clearly and immediately communicates and elevates any problems/issues.

• Assists with special projects for events, new processes or projects and presentations as they arise; exercises judgment and reasoning skills.

• Ability to work out of base office, willingness to travel occasionally as needed and work overtime, and on weekends with short notice.

REQUIRED QUALIFICATIONS

• High School Diploma or Equivalent experience

• 2+ years relevant experience supporting executive management

• Proven ability to manage multiple calendars and projects at one time

• Ability to read and understand basic financial data, legal contracts and third-party communication.

• Ability to engage with Executive Level Management

• Proficient in using Google Apps, Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook and Publisher, Internet and Intranet.

• Excellent written and verbal communication skills

• Exercises sound judgment, discretion, and confidentiality in all matters involved in this job

• Takes initiative and works independently on routine as well as more complex and miscellaneous matters.

• Confident and resourceful in problem solving, promptly escalating matters where necessary.

COMPENSATION AND BENEFITS

This position is eligible to earn a base hourly rate in the range of $30to $35 per hour depending on location and job-related factors such as level of experience. Compensation for this role also includes short-term incentive compensation subject to inidual and company performance.

Key has implemented a role-based Mobile by Design approach to our employee workspaces, dedicating space to those whose roles require specific workspaces, while providing flexible options for roles which are less dependent on assigned workspaces and can be performed effectively in a mobile environment. As a result, this role may be Mobile or Home-based, which means you may work primarily either at a home office or in a Key facility to perform your job duties.

KeyCorp is an Equal Opportunity and Affirmative Action Employer committed to building a erse, equitable and inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other protected category.

Senior Executive Assistant

Remote US

Senior Executive Assistant

Who we are:

Vonage, a global cloud communications leader, helps businesses accelerate their digital transformation.

Our Communications Platform is fully programmable and allows for the integration of Video, Voice, Chat, Messaging and Verification into existing products, workflows and systems.

Our fully programmable unified communications and contact center applications are built from the Vonage platform and enable companies to transform how they communicate and operate from the office or anywhere, providing enormous flexibility and ensuring business continuity.

Why this role matters;

The role of the Sr Executive Assistant is essential in ensuring smooth, efficient operations at the executive level, directly impacting an organization’s productivity. By managing schedules, communications, and high-priority tasks, the Sr Executive Assistant allows executives to focus on strategic decision-making rather than administrative details.

You will act as a trusted liaison between executives, teams, and external partners, fostering clear communication and organizational alignment.

What you will do;

• Provide independent administrative support of the day-to-day activities, including calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Manage travel and travel associated planning and arrangements
• Use superior organizational skills to manage and support the scheduling, call follow-up, triage, and decision making. Plan, coordinate and ensure the Head of the Business Unit’s schedule is followed and respected, and keep him well informed of upcoming commitments and responsibilities
• Provide effective support with the preparation, execution and follow-up of meetings
• Communicate directly on behalf of the Head of the Business Unit with local & global executive team members, customer executives and employees
• Act as a delegate on behalf of the Head of the Business Unit for internal system approvals
• Plan and organize internal & customer special events, including multi-day activities
• Coordinate meetings including staff meetings, special events, training, and workshops (i.e. internal and offsite meetings, etc.) which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and information
• Support daily operations with use of Vonage administrative tools & other general tools.
• Drive improvement and implementation of administrative processes and routines
• Partner, network, and communicate effectively with other assistants within and outside the organization

What you will bring;

• 8+ years of experience working in a large, international corporate environment
• 10+ years of relevant experience as an Executive Assistant, Project Management or Office Manager type experience required.
• Extensive experience with arrangement of complex schedules, time management and logistics, across multiple time zones; global experience preferred
• Flexibility to communicate and complete tasks during non-traditional working hours
• Self-driven professional with the ability to manage through ambiguity, and independently run activities with minimal supervision
• Superior problem-solving skills, with a strong focus on structure and execution
• Strong work ethic and able to maintain a high level of confidentiality
• High degree of professionalism in dealing with erse groups of people, including senior executives, staff, customers and community leaders including Strong ability to execute work with a ersity, equity, and inclusion lens
• Excellent communication skills and executive presence

Admissions Coordinator I

Department: Online Admissions

Reports To: Director of Online Admissions

FLSA Status: Non-Exempt

Hours: Monday – Thursday 8 AM – 5PM & Friday 8AM – 3PM CST (extended hours when requested)

Location: Remote

Job Summary

Under the direction of the Supervisor and Director of Online Admissions, the Waldorf University Online Admission Coordinator is responsible for facilitating the application submission process for potential students.

Essential Job Tasks Additional duties may be assigned.

• Manages and maintains extensive working lists of potential students to ensure that application submission information is relayed in a timely manner through a high volume of outbound phone calls and other appropriate communication methods.
• Maintains proficiency in relaying Waldorf’s programmatic offerings, emphasizing deep University and product knowledge, to accurately portray the entire admission and enrollment processes to prospective students.
• Assists with various needs in the department by taking on additional tasks and/or projects at varying operating hours, to enhance the level of customer service offered to prospective students.
• Aids in application submission for potential students by accurately entering student information in an internal database, to include contact information, academic information, and detailed notes from interactions with current and prospective students.
• Coordinates with Waldorf marketing and outreach departments to relay information related to ongoing conversion efforts within the department.
• Handles confidential information in a professional manner.
• Occasional travel to the Alabama campus for onsite meetings, as directed by leadership.

Qualifications

To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Knowledge, Skills, & Abilities

Knowledge

• English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
• Academic Processes – Knowledge of university guidelines, course descriptions, and academic terminology.
• Internal Processes – Knowledge of general admissions and enrollment processes.
• Clerical – Knowledge of office administrative procedures including word processing, managing files and records, typing, and other office procedures.
• Computer – Strong knowledge of basic computer processes including web browsing, Microsoft Office including Excel, Outlook, Word of PowerPoint, CRM, and other software programs.
• Customer and Personal Service – Knowledge of principles and processes for providing future students with personal services.  This includes customer needs assessment, meeting quality standards for service, and evaluation of customer satisfaction.

Skills

• Customer Service – Provides exceptional customer service in all situations
• Relationships – Establishes, nurtures, and advances relationships to the highest level
• Critical Thinking – Uses logic and reasoning to look at different types of information in order to make conclusions and work through situations
• Interpersonal Skills – Communicates and interacts with internal and external iniduals effectively while being aware of social perceptions
• Time Management and Organizational Skills – Manages time to accomplish assigned tasks while working autonomously or as a team.
• Attention to Detail – Thoroughness and accuracy when accomplishing a task ensuring all aspects are reviewed
• Dependability – Follows instructions and responds to management directions; Takes responsibility for own actions; Works as scheduled.
• Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

Abilities

• Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression – The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension – The ability to read and understand information and ideas presented in writing.
• Written Expression – The ability to communicate information and ideas in writing so others will understand.
• Selective Attention (Vigilance) – The ability to concentrate on a task over a period of time without being distracted, with the ability to multi-task effectively.
• Teamwork – The ability to balance team and inidual responsibilities; contribute to building a positive team spirit; place the success of team above own interests; support everyone’s efforts to succeed.

Education & Experience

• High school diploma or equivalent is required. Associate’s or Bachelor’s degree preferred.
• Minimum of two years of sales/lead conversion experience with a proven track record required.

Equipment Used

• Office equipment such as computer, fax, copier, and scanner, use of MS Office Software, other database and internet database programs. Frequent use of email and other forms of electronic communication. Software used includes Microsoft Windows OS, various Internet browsers,
• Microsoft Office products, such as Outlook, Skype for Business, PowerPoint, Word, OneNote, and Excel, Zoom related systems, Blackboard Learning Management System, and OMEGA, an internal database.
• Reliable and secure internet is required for this position.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The position is remote and should have an established office with secure and reliable internet. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Title: Sr. Coordinator of Organizational Strategy

Location: United States

Job Description:

Founded in 1936, the National Wildlife Federation has grown into America’s largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.

To support our mission, we are seeking a Senior Coordinator of Organizational Strategy to join our Organizational Strategy Department. As the Senior Coordinator of Organizational Strategy, this position will coordinate and support administrative and operations needs for the Strategy & Partnerships Team.

Principle Duties (major areas of responsibility):

Working closely with the Vice President of Partnerships, Senior Advisor for Strategy & Leadership, this position is primarily responsible for day- to-day operations support, assisting with financial and administrative procedures, assisting with the rollout of the implementation of the strategic plan, fundraising support, contract management, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to ersity, equity, inclusion, and justice. We are seeking an inidual with excellent communication skills who is committed, collaborative, self-starting, with a passion for conservation, and interested in being a major contributor on a growing team.

This role will:

• Work with the Vice President of Partnerships, Senior Advisor of Strategy & Leadership on the integration of the One Page Solutions methodology into NWF’s processes and procedures.
• Support the implementation of the organization’s Partnership Principles and Big Tent Partnerships Vision.
• Support fiscal and administrative management of the departmental budget, expenditures and reporting, travel, grant processing, and calendar and meeting management.
• Coordinate the efficient processing of all contract and grant agreements including appropriate approvals and financial tracking.
• Support coordination between NWF’s Conservation & Education Leadership Team and the Administrative and Operations Leadership Team.
• Support coordination and cultivation of new partnerships and enhance existing partnerships through the development of the WildlifeUnite conference.
• Ensure transparency and accountability via benchmarking, tracking, communicating, and reporting on adoption of the One Page Solutions methodology.

Qualifications:

• Experience with coordinating administrative and/or operations activities and processes for a non-profit, business, or government agency.
• Strong interpersonal skills and the ability to integrate information from multiple communication channels, modes and sources.
• Ability to work well without direct supervision, problem solve and manage multiple tasks at once.
• Ability to facilitate communication and ability to integrate information from multiple channels, modes and sources.
• Strong organizational skills and the ability to juggle simultaneous work demands, prioritize, solve problems, and meet deadlines.
• Familiarity with Microsoft Excel and other Microsoft Office Suite applications.

At NWF equity and justice are foundational to who we are and how we work. This position is expected to reflect the staff values of the National Wildlife Federation (collaboration, mindfulness, empowerment, inclusivity, and mission focus)

NWF Values:

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. Your competencies should include:

• Being motivated by values of equity and responsibility to those most marginalized;
• Consistently bringing a high level of empathy and social skills to work and interpersonal interactions;
• Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement;
• Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them;
• Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
• Passion for and commitment to NWF’s mission

Physical Requirements of the Job:

Remaining in a normal seated or standing position for extended periods; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example, using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about the workspace. The position requires mobility, including moving materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an inidual basis.

Please Note:

This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

Travel Requirements:

Occasional travel up to 2-3 days per month.

Location and Work Mode:

The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. This position can potentially be based in any of the National Wildlife Federation’s offices throughout the U.S. and has options for being fully remote, to be decided jointly with their supervisor in the final stages of the interview process. For more information on Work Modes, please review the benefits section of our careers page: https://www.nwf.org/About-Us/Careers.

Compensation and Benefits:

The salary range for this position is $55,000-$60,000 , commensurate with experience.

We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.

We offer these supports to help manage your mental, emotional, and physical health:

• Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 10 holidays.
• We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
• Up to 16 weeks of fully paid Family and Medical Leave
• Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
• Therapist available at no cost
• Pet insurance and discount perk program
• Annual wellbeing allowance

In addition to your salary, we offer the following supports to your personal finances:

• Retirement plan with immediate match and vesting
• Annual year end retirement contribution
• Tuition Reimbursement
• Adoption and Surrogacy assistance
• Pet adoption stipend
• Student Loan management

We strive to increase ersity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender inidual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to ersity, equity, and inclusion at nwf.org/equity.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.

Please let us know if you require accommodations during the application or interview process by reaching us at [email protected] or 703-438-6244.

If selected for this position, a background check will be conducted.

Executive Assistant

Location: United States

Job Category: Administrative

Requisition Number: EXECU008896

Job Description:

POSITION SUMMARY:

The Executive Assistant will be experienced in handling a wide range of leadership support and can work independently with little or no supervision. This inidual must be extremely well organized, flexible and strive under the challenges and pressure of supporting a growing organization. This candidate will need to balance multiple priorities, while remaining proactive, adaptable, and efficient. Strong written and verbal communication skills, strong decision-making ability and attention to detail are extremely important in this role. Must be able to handle confidential and sensitive information with discretion.

RESPONSIBILITIES:

Administrative and Project Coordination

• Maintain clear communication with all levels of management and employees, often dealing with confidential information
• Act as the liaison, providing first line of visibility and interaction with senior leaders of the firm
• Ability to ensure information is relayed and presented clear and concisely
• Complete routine/non-routine projects and assignments which may include drafting and reviewing presentations, correspondences, contracts, surveys, or other confidential documents
• Conduct research, compile data, and prepare documentation for consideration and presentation by or to leaders, committees, and board of directors
• Perform special projects and other functions to support the business as assigned or proactively performed

Calendar Management / Meeting Coordination

• Manage and maintain leaders’ calendars, manage conflicts, identify, and anticipate preparation needed for meetings
• Schedule and manage on-site, off-site, and virtual meetings across U.S. and international time zones
• Prepare agendas, solicit agenda topics, set meeting dates, manage attendance, and distribute notifications (pre/post updates)
• Take notes during meetings and distribute via email, SharePoint,

Travel Coordination / Expense Management

• Arrange travel logistics, including transportation and accommodations based on leaders’ preferences and schedules
• Prepare detailed travel itineraries including all travel details, meeting schedules, and contact information
• Track travel expenses, compile receipts, and submit expense reports in a timely manner for reimbursement

Budget / Billing Management

• Work closely with the billing team on invoice preparation, payment processing, and generating billing reports
• Maintain and update client or vendor information in billing software
• Ensure all billing practices adhere to company policies and regulatory requirements

Additional responsibilities may include

• Provide backup support to other EAs when needed
• Assist in project management by coordinating with teams and following up on project statuses
• Independently identify and initiate process improvement opportunities with limited direction
• Support leaders as needed outside of regular business hours
• Occasional travel and flexibility in working hours to accommodate global meeting schedules

SKILLS & QUALIFICATIONS REQUIRED:

• The ideal candidate must have minimum 7 years of professional experience as an executive or office administration assistant, fulfilling a wide range of executive support functions.
• The ideal candidate must have proven ability to manage project timelines, dependencies, and communications.
• The ideal candidate must have expertise with Microsoft Office including Outlook, Teams, SharePoint, and Office
• The ideal candidate must have the knowledge in travel and expense related software such as Concur and Egencia.
• Must have strong knowledge of applications to support the team: TEAMs, SharePoint, PowerPoint, Word, Excel. Must be able to translate ideas into must figure out processes needed to get things done and then organizes activities around and towards those processes.
• Must have the ability to forecast, see ahead and anticipate issues, plans, adjusts, and acts Makes connections among seemingly unrelated notions.
• Must be able to advance work and priorities sometimes without the complete picture or uses past answers to become more self-sufficient. Demonstrates awareness of changing demands and requirements, is sensitive to, watches and monitors reactions and changes /adjusts accordingly. Able to shift gears, self-manage time and tasks, and transition across duties and priorities easily throughout the day.
• Must be able to perform independently, autonomously and with little Able to translate experience and knowledge from one situation to the next. Understands dependencies and applies perspective of the organization.

LOCATION:

This is a remote role. The expected application deadline for this job is October 24, 2024

COMPENSATION:

The salary range for this role is $73,000 to $144,000 depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc.

ROLE CLASSIFICATION:

This is a fulltime, non-exempt overtime eligible role; overtime eligible after 40 hours of work.

BENEFITS:

At Milliman, we focus on creating an environment that recognizes – and meets – the personal and professional needs of the inidual and their family. We offer competitive benefits which include the following based on plan eligibility:

• Medical, dental and vision coverage for employees and their dependents, including domestic partners.
• A 401(k) plan with matching program, and profit-sharing contribution.
• Employee Assistance Program (EAP).
• A discretionary bonus program.
• Paid Time Off (PTO) starts accruing on the first day of work and can be used for any reason; full-time employees will accrue 15 days of PTO per year, and employees working less than a full-time schedule will accrue PTO at a prorated amount based on hours worked.
• Family building benefits, including adoption and fertility assistance and paid parental leave up to 12 weeks for employees who have worked for Milliman for at least 12 months and have worked at least 1,250 hours in the preceding 12-month period.
• Commuter Program, which allows you to use pre-tax dollars to pay for your parking or public transit expenses to get to and from work. You may utilize this benefit any time throughout the year and funds will be available the first of the month following your first contribution.
• A minimum of 8 paid holidays.
• Milliman covers 100% of the premiums for life insurance, AD&D, and both short-term and long-term disability coverage.
• Flexible spending accounts allow employees to set aside pre-tax dollars to pay for dependent care, transportation, and applicable medical needs.

ABOUT MILLIMAN:

Independent for over 77 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world’s most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation.

Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.

EQUAL OPPORTUNITY:

All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Executive Assistant

Location: United States

Job Description:

Pie’s mission is to empower small businesses to thrive by making commercial insurance affordable and as easy as pie. We leverage technology to transform how small businesses buy and experience commercial insurance.

To do their best work, our executive team needs an agile inidual that addresses a variety of work styles. Pie’s Executive Assistant (EA) role will demand flexibility and the ability to perform operational tasks to ensure our company’s workflow runs smoothly. You will have a direct and enormous impact on Pie’s daily operations, team interactions, and culture. Working well cross-functionally is a key part of this role.

The Executive Assistant will be connecting with peers, immediate leadership and executives frequently to connect on collaborative efforts and update status needs and tasks. They will collaborate with other departments and leaders throughout the month to determine deliverables and check-in on status needs.

How You’ll Do It

Supporting the Executive Team

• • Identifying and anticipating the administrative needs of 3-4 Executive team members, including Pie’s Chief Commercial Officer, SVP Underwriting & Pricing, and SVP Claims.

• • The role will handle heavy and proactive calendar support. These leaders need someone to manage and coordinate their busy schedules across multiple time zones. This includes resolving conflicts, ensuring regularly scheduled one on ones with their team members, coordinating team meetings, ordering catering, booking conference rooms in multiple offices, arranging video conference connections, and ensuring the meetings are attended.

• • Meeting preparation is vital to this work and includes managing recurring agendas, keeping meeting notes, tracking action items, following up on action items, and ensuring that any materials are delivered ahead of meeting times.

• • Drafting communication in the voice of the executive, editing, and effectively disseminating messages from the executives that you support through the appropriate channels.

• • Managing, optimizing and creating administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc.

• • Booking travel and expense reporting.

• • Light email management.

Project & Culture Support Work

• • Jumping into ad hoc projects as they arise across the company.

• • Event planning.

• Team specific support for sales contests, peer-to-peer awards, and other team celebrations; coordinating announcements and swag for new hires, anniversaries and other milestones.

Admin Team Support

• • Support and backup to the other Administrative staff to cover PTO and leave.

• • Partner with other admin staff in supporting and managing company wide initiatives such as the weekly All Hands meetings, Pie-R-Side chats (Quarterly Q&A with leaders), Executive summits, and year end or summer parties.

The Right Stuff

• • High school diploma or equivalent is required. Associates degree preferred.

• • At least 3 years in an Executive Assistant role and/or 5 years in Administrative, Office, or Personal Assistant role preferably with C-Suite executives.
    • Experience working Sales and Business Development teams and executives is ideal.

• • Ability to be effective as a virtual assistant. This is a remote first organization.

• • Equally able to travel and be present for team/customer events and meetings as needed.

• • Advanced communication (written, verbal, and presentation) skills, to deliver complex information effectively and align people with the needs of the project/team.

• • Must be available during general business hours across multiple US time zones.

• • Advanced problem solving skills, to be able to manage complex situations with multiple layers, and resolve to solution anticipating needs now and into the future.

• • Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future.

• • Experience in a fast paced and demanding environment as well as the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround is preferred.

• • Some experience with collaboration tools such as (specifically Slack and Zoom) required.

• • Demonstrated ability to quickly learn new technology platforms and systems is required.

• • Must be customer service focused. You enjoy helping others and creating amazing work life experiences.

• • Competent Project Management experience is desired.

• • Proficient in Google Calendar, especially using multiple time zones, is required, experience with Gmail and Google Workspace is helpful.

• • Skilled in using PowerPoint and integrating presentations with Excel data.

• • Some travel could be required in this position, up to 10% to support events.

Base Compensation Range

$80,000—$100,000 USD

Compensation & Benefits

Location Information

• • Competitive cash compensation

• • A piece of the pie (in the form of equity)

• • Comprehensive health plans

• • Generous PTO

• • Future focused 401k match

• • Generous parental and caregiver leave

• Our core values are more than just a poster on the wall; they’re tangibly reflected in our work

Unless otherwise specified, this role has the option to be hybrid or remote. Hybrid work locations provide team members with the flexibility of working partially from our Denver office and from home. Remote team members must live and work in the United States* (*territories excluded), and have access to reliable, high-speed internet.

Executive Assistant – People Operations

RemotePeople OperationsFull time

Richmond, Virginia, United States

Description

Mediavine is seeking an Executive Assistant to join our team supporting our Chief People & Culture Officer and People Operations Department.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We are striving to build an inclusive and erse team of highly talented iniduals that reflect the industries we serve and the world we live in. The unique experiences and perspectives of our team members is encouraged and valued. If you are talented, driven, enjoy the pace of a start-up like environment, let’s talk!

Position Title & Overview

The Executive Assistant provides high level executive support in a one-on-one working manner. Serving as the primary liaison for internal and external contacts on all matters, the Executive Assistant organizes and coordinates scheduling, outreach, and administering special projects. You must be organized, focused and enjoy working within a fast paced, dynamic environment that is results-driven and people oriented. The ideal inidual will have the ability to exercise good judgment in a variety of situations and maintain an effective balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

To be successful in this role, you are a proactive problem solver, skillful in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization and process. The ideal candidate is focused, capable of managing dynamic priorities and has a pulse on what matters most day to day. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our CPCO.

Essential Responsibilities

• Be a trusted partner to the CPCO, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed
• Efficiently manage a high volume calendar, handle scheduling requests, communicate changes to the team, and proactively address scheduling conflicts as they arise
• Ensure the executive’s time is aligned with their priorities through demonstrated understanding of the business, key stakeholders and necessary collaboration
• Attend meetings with or on behalf of the CPCO, prepare detailed agendas, capture meeting notes, track and communicate action items, and ensure timely follow-up to support efficient and productive meetings
• Manage the POPs team’s workspace in Notion to ensure priorities are aligned with organizational goals and that deadlines are successfully met
• Assist in the preparation of and/or response to communication needs in Slack, Notion or other platforms
• Provide administrative support in drafting and reviewing/editing documents, presentation materials, and online resources
• Proactively coordinate onsite and offsite meetings, including all aspects of the meeting as needed (travel, technology, food, vendors, etc.)
• Provide support for in person and virtual Mediavine sponsored events attended by the CPCO or otherwise as needed
• Manage all travel scheduling and arrangements, ensuring the CPCO is aware and updated on itinerary changes during travel, and prepared upon arrival
• Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect
• Provide specialized project support and additional tasks as needed
• Required travel on an as needed basis, for our annual All Hands Retreat, Team Retreats/Meetings and/or industry events/conferences (approx. 20%)
• Availability to maintain a flexible schedule to accommodate varying working hours, based on business demands

Requirements

Location: 

• Applicants must be based in the United States

You Have:

• Bachelor’s Degree in Business or related field, preferred
• 7+ years experience providing high-level administrative support to executives
• 3+ years of experience providing executive support in a remote capacity
• Current experience supporting an executive in HR/People Operations, preferred
• Strong proficiency with Google Suite and Slack, required
• Experience using Mac computers and Apple software, required
• Experience with productivity tools such as Notion, preferred
• Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Hangouts, Zoom etc
• Extensive schedule and travel management experience
• Experience providing concierge level support (remote or in person as needed) for executive travel and events
• Strong teamwork skills; and a confident ability to offer suggestions and improvements to process, working collaboratively with others as needed
• Strong relationship management skills, ability to build a personal network throughout the company and with key external contacts
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Experience working with discretion and confidentiality as appropriate
• Keen attention to detail and accuracy
• Availability to travel to on-site locations for team retreats, leadership meetings and the annual all hands events approximately 20% of the time

Benefits

• 100% remote
• Comprehensive benefits including Health, Dental, Vision and 401k match
• Generous paid time off
• Wellness and Home Office Perks
• Up to 12 weeks of paid Parental Leave
• Inclusive Family Forming Benefits
• Professional development opportunities
• Travel opportunities for teams, our annual All Hands retreat as well as industry events

Mediavine provides equal employment opportunities to applicants and employees. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We strongly encourage minorities and iniduals from underrepresented groups in technology to apply for this position.

At Mediavine, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range.  Inidual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications. The base salary range for this role at the time of posting is $85,000 – $95,000  USD/yr.

Sr. Executive Assistant

Remote, US

About Henry Meds:

Tens of millions of Americans are unable to manage their chronic conditions with commercial medications. Using specialized compounded formulas tailored to inidual patient needs, Henry helps people who have been left behind by the commercial market, all while remaining easy, accessible, and affordable. Our customers get access to the care they need, and save thousands of dollars on out-of-pocket healthcare expenses per year!

Enjoy the casual culture, remote-first workplace, and generous PTO/benefits!

Apply today to make a direct, daily impact in one of the fastest-growing startups in the country – we are excited to meet you!

Position Overview:

Henry Meds is seeking a Senior Executive Assistant to provide support to our C-Suite/Executive Leadership across multiple departments. This position requires excellent judgment, attention to detail, efficient problem-solving, and management of complex schedules in a fast moving environment. The inidual must demonstrate excellent interpersonal and communication skills, both verbal and written, and help drive key initiatives forward. The EA is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.

Duties and Responsibilities:

• Act as the central point of contact for C-Suite and Executive Leadership needs around scheduling, travel, document/system management
• Manage executive calendars, ensuring efficient scheduling of meetings and resolving any conflicts
• Coordinate executive travel itineraries, including flights, hotels, meetings, and events during trips
• Assist in event planning and coordination, including departmental on-site and off-site functions
• Handle confidential material and exercise discretion around HIPAA sensitive information
• Assist with project management by conducting research, drafting communications, and ensuring the timely execution of tasks
• Potential to grow and mentor your own team, working closely with the Chief of Staff (CoS) and Chief Human Resources Officer (CHRO)
• Other ad hoc duties as assigned
• Up to 25% travel required

You will likely have:

• 5+ years of experience as a Sr. Executive Assistant to C-Suite/Executive Leadership
• Experience balancing conflicting priorities and schedules
• High quality travel coordination for large departments and Executive Leadership – including flights, hotels, and meetings and events
• Ability to independently anticipate needs, plan contingencies, manage concurrent tasks and act with urgency
• Exceptional interpersonal relationships with executives, stakeholders, and staff
• Basic understanding of project management tools such as Asana, Google Suite, and other industry-specific software

You may have:

• Previous experience in a remote telehealth or startup environment
• Budgeting and financial tracking skills to handle executive expenses and event planning costs
• Familiarity with HR processes and compliance
• Familiarity with employee engagement initiatives, including merchandise orders and distribution, managing vendor relationships, and ensuring seamless execution of related activities
• Preferred time zone: MST (Mountain Standard Time) or PST (Pacific Standard Time)

Company Offers:

• Platinum PPO Healthcare + Vision & Dental (Henry covers 99% for employees and 50% for their qualified dependents).
• 401(k) with matching contributions beginning your first day.
• Unlimited PTO.
• Fully remote position with occasional travel.
• Impactful, rewarding work as part of a fast-growing brand helping thousands of people every day.

Equal Opportunity Statement:

Henry Meds is committed to promoting an inclusive work environment free of discrimination and harassment. We value a erse and balanced team where everyone can belong.

Applicants must be authorized to work for ANY employer in the U.S. We cannot sponsor or take over sponsorship of an employment Visa at this time.

Salary Range: 75-95k per annum

This salary represents Henry Med’s good faith and reasonable estimate of the possible compensation for this role at the time of posting, and Henry Meds may ultimately pay more or less than the posted salary. The final salary for this position will be determined by Henry Meds sole discretion, consistent with applicable law, and based on a variety of factors, including but not limited to the employee’s work experience, skills, and qualifications for the role, as well as the needs of Henry Meds business and other operational considerations.

Data Manager, Membership

Remote

time type

Full time

The ASPCA is seeking a dedicated Data Manager to support ASPCA programs and will serve as a critical member of the Membership team. Reporting to Senior Director, Database Strategy, the person in this role will assume primary responsibility for the management and integrity of constituent records in the ASPCA’s Salesforce fundraising database.

The Data Manager will work primarily in the Salesforce and Azure platforms and will be responsible for managing the integrity of member and gift records, timely gift processing, and reconciling donor gift activity with the Finance department. This role will ensure adherence to all processes and procedures utilizing the highest level of data standards to support revenue tracking and responding to inquiries regarding transactions from internal and external constituents.

This remote-based position is open to all candidates based within the United States. Candidates based within commuting distance of New York City will be expected to work a hybrid schedule from our New York City 8th Avenue Office.

Responsibilities:

Responsibilities include but are not limited to:

Gift Processing & Vendor Management (35%)   

• Ensure daily transaction files are posted successfully into Salesforce and Azure platforms in a timely manner, including the receiving, interpreting, and entering all contents of data files from external lockbox vendors, online data streams, and other sources.
• Run daily gift and data uploads and reconciliation reporting within data warehouse ensuring any errors and discrepancies are documented and reported.
• Resolve all discrepancies in daily gift data, collaborating with multiple vendors, external, and internal partners to ensure data is processed and submitted in a timely manner.
• Manage the day-to-day relationship with our external caging and gift processing vendors, including monitoring data entry quality. Promptly respond to vendor needs, working across teams to address data errors as needed and to perform necessary testing.
• Work closely with the Senior Director to manage and coordinate monthly reconciliation of gifts and annual audit requests.
• Lead the month-end reconciliation between fundraising and finance teams.

Reporting (30%): 

• Promptly notify supervisor of successful data transmissions, processing delays, or other changes in gift processing status that can impact teams’ work and reporting.
• Maintain status reports of all gift entries across giving platforms and channels; generate necessary gift reporting on a daily, weekly, and monthly basis.
• With guidance from the Senior Director, support clear data standards, protocols, and process documentation for all Salesforce and Data Processes.

Quality Assurance (35%) 

• Examine data files for data input accuracy and alignment with ASPCA business rules for data input.
• Ensure complete, accurate, and timely information updates in the Customer Relationship Management (CRM) system; Maintain updated constituent information, including running NCOA updates, proactively finding and updating contact information, making record corrections, and merging duplicate records.
• Develop, maintain, and implement internal policies and procedures to ensure gift processing and administration quality and integrity.
• Audit database for duplicate records and resolve duplicate error records in Master Data Management (MDM)
• With other Data Team members, maintain ongoing data hygiene, maintenance, and ad-hoc clean-up projects and other necessary tasks to ensure the integrity of the database
• Support the Data Team in database monitoring to ensure SQL server database performance, availability, security, and recoverability
• Provide support for various platforms managed by the Data Team that include but are not limited to: Informatica (MDM), Azure, Ownbackup, PowerBI, Salesforce
• Perform other appropriate assignments as requested by Senior Director, Database Strategy.

Compensation and Benefits:

The applicable target hiring range for this remote role is based on where the employee works, which for remote roles is the employee’s primary location of residence, and its respective cost of labor. We have organized the U.S. varying costs of labor index into three geographic zones. As a point of reference, below, we have included our ASPCA locations by geographic zone to illustrate what the hiring range would be in each of the following areas.

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future.

• Zone 1 (For example: Asheville, NC; Champaign, IL; Columbus, OH; Gainesville, FL; Miami, FL; Oklahoma City, OK; Overland, KS; Union, MO; Weaverville, NC): $57,000 – $62,000 annually
• Zone 2 (For example: Washington D.C.; Los Angeles, CA): $64,000 – $69,000 annually
• Zone 3 (For example: New York, NY): $70,000 – $76,000 annually

Title: Research Admin Specialist II- CTMS/OnCore, Flexible Location

Location: Chicago, 550 Van Buren United States

Remote

time type: Full time

job requisition id: JR-0009947

Job Description:

The Opportunity

Huron helps its clients drive growth, enhance performance and sustain leadership in the markets they serve. We collaborate with education organizations to develop strategies and implement solutions that enable the transformative change our clients need to own their future. Together, we empower clients to drive innovation, create sustainable funding streams and deliver better student outcomes.

Today, leaders of higher education institutions and academic medical centers are spending too much time reacting to market forces, rather than focusing on the essential priorities that help students, faculty and staff thrive. The most productive path forward requires an intentional approach and innovative thinking, whereby stakeholders across the entire institution rally around a shared vision and embrace the hard work of effecting change.

You’ll help our clients to achieve organizational effectiveness, improve student outcomes, implement new technologies and align resources and investments to ensure long-term sustainability.

Join our team as the expert you are now and create your future.

Position Summary

Your passion and expertise in clinical research will make you a key member of Huron’s Research Office Team. As a Clinical Research Administrative Specialist II, you will assist Huron’s Research Office team in developing coverage analysis, drafting and negotiating study budgets, generating study calendars, reviewing research patient charges, and other clinical trial back-office support. You will have the opportunity to expand upon your working knowledge and experience with clinical trial regulation, and to develop strong skills in the variety of service lines Huron’s Research Office offers.

You will be part of the Huron Higher Education team with opportunities to collaborate, learn and grow while impacting some of the most prestigious higher education institutions. You have a passion for analytics, and we have a rewarding career opportunity for you.

Let’s get to work – together.

Qualifications

ssential Duties:

• Calendar development for multiple clients including the creation of arms, segments, procedures, and visit assignments in accordance with Huron and industry standards in Clinical Trial Management Systems (“CTMS”).
• Financial console build including adding protocol related elements, parameters, specifications, subject related items, and milestones for both new and legacy clinical trials in CTMS.
• Coverage Analysis development for multiple clients in accordance with Huron and industry standards both in Excel and in client CTMS.
• Other research administrative back-office deliverable development including by not limited to, budget development and negotiation, sponsor invoicing, account receivable management and reconciliation, and regulatory administrative support.

This is a full time US-REMOTE position.

Required Qualifications:

• U.S. work authorization is required.
• Bachelor’s degree required in a health/science related discipline (biology, public health, healthcare administration, nursing, etc.) or equivalent professional experience.
• A minimum of 3 years of clinical research administration related experience including exposure to coverage analysis, clinical trial budgeting, and/or CTMS calendar or financial console development.
• Ability to interpret and apply clinical guidelines including Centers for Medicare and Medicaid, Federal Drug Administration, National Comprehensive Cancer Network.
• Highly detail oriented with the ability to provide quality assurance or develop back-office research related deliverables with minimal to no errors.
• Intermediate Excel competency.

Preferred Qualifications:

• Experience with at least one of the following CTMS / CRMS is preferable: Forte Research System’s OnCore, Study Manager’s Reveal, Velos’s eResearch and Patient Protocol Manager.
• Experience with conducting Quality Assurance reviews.
• Experience developing others including providing training for new skills.
• Experience drafting standard operating procedures or other process documents.

The estimated base salary range for this job is $72,000 – $88,000. The range represents a good faith estimate of the range that Huron reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an inidual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, market changes, and required travel. This job is also eligible to participate in Huron’s annual incentive compensation program, which reflects Huron’s pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $77,760 – $98,60. The job is also eligible to participate in Huron’s benefit plans which include medical, dental and vision coverage and other wellness programs. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future

Posting Category

Education

Opportunity Type

Regular

Country

United States of America

Location: Reston United States

Job Description:

ICF is currently seeking an Administrative Support Specialist to work on a national technical assistance project. The purpose of this project is to develop and maintain a national case coordination program which provide child welfare-based recommendations for unaccompanied children in Office of Refugee Resettlement (ORR) custody, particularly in the areas of safe and timely release, identification of children with special needs and development of corresponding recommendations, and placement recommendations. The Administrative Support Specialist will use his/her expertise to support processes related to the support elements of this project, including staff hiring, clearances, orientation, ongoing training, continuous quality improvement, and reporting needs across the project.

The successful candidate will have a broad knowledge of project support and coordination. The Administrative Support Specialist will work closely with and under the oversight of the Deputy Program Manager. The position is fully remote.

Key Responsibilities

Administrative Support Specialist responsibilities include:

• Provide administrative support related to the effective and efficient delivery of project deliverables across project teams.
• Support materials for client updates and other external reporting.
• Provide administrative support to the Executive Management Team as needed to support project goals.
• Provide administrative support for all internal and external reporting.
• Provide meeting coordination, including agenda and minutes, as needed.
• Maintain accurate records of staff by location (especially Case Coordinators) and contribute to the Weekly Staffing Report.

Basic Qualifications

• Bachelor’s degree in social work, public administration, communications, public relations, or related field which requires an understanding of written communication.
• A minimum of 1-year professional project coordination experience, including coordinating projects, tasks, deliverables, and reporting.
• Demonstrated ability to communicate effectively both verbally and in written form with project staff and external partners (e.g., subcontractors).
• Proficient with MS office applications (i.e., Word, Excel, and PowerPoint).

Preferred Skills

• Working knowledge of Unaccompanied Children, ORR, and child welfare.
• Experience working for a refugee program.
• Basic proficiency in the use of Smartsheet, Power BI, or similar applications.

Professional Skills

• Ability to promote and contribute to an equitable and inclusive organizational culture and environment.
• Solid team player with proven ability to manage competing priorities, perspectives and stakeholder needs.
• Exceptional project coordination skills, with a focus on TA project coordination.
• Strong analytical, problem-solving, and decision-making capabilities.
• Ability to prioritize and manage multiple activities simultaneously in a fast-paced, changing environment.
• Excellent verbal, interpersonal and written communication skills.
• Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, iniduals with disabilities, and iniduals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Pay Range – There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$63,511.00 – $107,968.00

Nationwide Remote Office (US99)

Administrative Support Representative (Remote, $15.00/hr)

Administrative

Remote, United States

Description

American Specialty Health Incorporated is seeking an Administrative Support Representative to join our Medical Necessity/Benefits department This position will act as a liaison between the Medical Necessity/Benefit Administration (MNA) Department and the Clinical Quality Evaluation Department.

Responsibilities

• Researches turn-around time utilizing the Medical Necessity In Process Report.
• Checks with MNA staff to see if the Medical Necessity Review Form (MNR Form) is in house. If so, advises staff to process the MNR Form as priority.
• Reprint MNR Forms that cannot be located.
• Calls practitioner to request re-faxing of MNR Forms as necessary.
• Documents all phone calls in ASH proprietary system per MNA guidelines.
• Forwards faxed MNR Forms to the appropriate Clinical Quality Evaluation for review.
• Call Providers and Members as required by the State.
• Ensure providers are notified verbally in accordance with state regulations.
• Ensure members are notified verbally in accordance with state regulations.
• Document all calls in the state required log screen.
• Processes a minimum of 100 state required calls per day.
• Prepares Medical Necessity Review Forms (MNR Forms).
• Ensures all MNR Forms are accounted for on the CQE Daily Report.
• Bundles MNR Forms and reports by teams.
• Delivers MNR Forms and reports to CQE within standards.
• Print and deliver file history as needed.
• Systematically faxes MNR Response Forms (MNRF) to practitioner using Broadfax.
• Removes data entry errors form the batch jobs and FoxPro.
• Prepares fax files for Broadfax.
• Removes the MNRFs that failed to be faxed from Broadfax and assists with manually mailing them to the practitioner.
• Contacting practitioner on medical necessity determinations, as required by State Law.
• Runs a variety of Queries and Reports.
• Runs MNRF queries in FoxPro.
• Fax and Mail MNRFs as needed.

Qualifications

• High school diploma required.
• Minimum 2 years data entry experience and working knowledge of computers including word processing and spreadsheets. Internal experience at ASH preferred.
• Microsoft Word and Excel experience required. Experience with Microsoft Access highly desirable.

Core Competencies

• Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
• Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
• Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
• Ability to effectively organize, prioritize, multi-task and manage time.
• Demonstrated accuracy and productivity in a changing environment with constant interruptions.
• Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
• Ability to exercise strict confidentiality in all matters.

Mobility

Primarily sedentary, able to sit for long periods of time.

Physical Requirements

Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.

Environmental Conditions

Usual office setting.

American Specialty Health is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

If you are a qualified inidual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.

Development Coordinator

The International Wildlife Rehabilitation Council is a non-profit organization that provides training, certification, and education benefits to wildlife rehabilitators worldwide. Our growing organization is looking for a proactive inidual to coordinate development work. Though this is an administrative position, a personal background in wildlife rehabilitation, animal care, or environmental issues is a plus.

This position is .25 FTE (10 hours/week with potential for seasonal flexibility) with ability for qualified candidates to discuss an alternative level of staffing. This position can be combined with membership coordinator and/or content specialist.

Remote work environment

Compensation and Benefits

Pay $24.00-$25.60 hourly depending on experience Remote working stipend ($40/month) Generous paid time off plan Flexible schedule SEP IRA Professional development opportunities

Development and Fundraising Duties and Responsibilities

Attend development committee meetings and act as staff liaison Develop and coordinate online and community fundraising campaigns Create engagement plans Cultivate relationships with potential and existing major and corporate donors Research and apply for grants

Other Responsibilities

Maintain, create, and solicit content for all social media accounts including Facebook, Instagram, Twitter, and LinkedIn Work with other members of staff to develop marketing strategies for new courses and materials Recruit international course hosts and work with them to find funding

Required Qualifications

Outgoing and self-motivated inidual eager to promote the mission of the IWRC Self-disciplined, highly organized, communicative, and detail-oriented Thrives in a dynamic, collaborative work environment Comfortable working in a remote setting with online work management software Ability to work effectively with erse personalities in a tactful, decisive, and resourceful manner Excellent written and verbal communication skills Proficient with Google Suite and ability to learn new computer programs 1 year experience in development work

Desired Qualifications

Bachelor’s or Associate’s degree specifically focused on wildlife issues, communications and development, or organizational/administrative management or related field. 4 years experience in development work Constituent relationship management database experience (Salesforce proficiency preferred) Experience using Adobe Suite Experience in communications, capacity building, and/or event management, ideally for a non-profit organization. Experience in volunteer management Interest in wildlife welfare, conservation, rehabilitation, biology, or related fields

Registration Coordinator

Location: Remote Remote US

Registration

Type: Full-time

Workplace: Fully remote

Job Description:

As the Registration Coordinator (RC), you are responsible for managing the Registration inbox, standardized communications, transcript ordering, deferments, and enrollment verifications. Additionally, you enroll all new students into the first course for the program, processes change of start dates and cancellations. As well, you ensure all student transcript orders are processed accurately and within a timely fashion. You are responsible for maintenance and integrity of student records, and for providing excellent customer service.

Requirements

Who is American College of Education

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in erse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.

ACE is a premier organization that is continually recognized for its commitment to social responsibility. In 2016, ACE became a Certified B Corporation. As a socially conscious institution, we believe we have a responsibility to our students, alumni, employees, local communities, and society. We strive to make an impact in the world that goes well beyond our bottom line.

Who You Are

You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.

As the Registration Coordinator (RC), you are responsible for managing the Registration inbox, standardized communications, transcript ordering, deferments, and enrollment verifications. Additionally, you enroll all new students into the first course for the program, processes change of start dates and cancellations. As well, you ensure all student transcript orders are processed accurately and within a timely fashion. You are responsible for maintenance and integrity of student records, and for providing excellent customer service.

Compensation

ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting hourly rate for this position is $19.23 plus all full time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.

What We Look for in the Ideal Candidate

. Demonstrates self-reliance by meeting/exceeding workflow needs.

. Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills.

. Follows established processes as outlined by organization and leadership.

. Capable, and adapts as needed, to work under pressure and meet tight deadlines.

. Proven ability to work independently with limited supervision and with other department personnel.

. Must support and embrace the College’s B Corp mission to improve the people and communities we serve through our civic engagement initiatives.

. Must have exceptional communication, organization, and time management skills.

. Must be “self-motivated” as well as creative and efficient in proposing solutions to complex, time-critical problems.

. Must be collaborative in driving decisions and a team-player.

. Strong analytical and problem-solving skills with a high attention to detail.

. Builds and maintains student satisfaction by recognizing and anticipating student needs.

Day to Day Responsibilities

In this role you will wear different hats, but your skills will be especially essential in the following areas:

. Ensures college policies and FERPA regulations are adhered to in processing student information.

. Prepares required registration reports, as requested.

. Schedules all new students for first course, and processes change of starts and cancellations for new students.

. Process all student transcript requests accurately and in a timely manner.

. Completes deferment form requests and enrollment verification letters.

. Collaborates with administrators and other staff to ensure student support and satisfaction.

. Assists with initiatives in improving efficiency using technology and creativity.

. Communicates with students and staff as needed.

Qualifications and Education Requirements

. Bachelor’s degree from an accredited college or university preferred. Or an associate degree, plus 2 years of administrative work.

. 2 years of direct work experience with a college registration department preferred.

. Proficient in Campus Nexus Student Information System is preferred.

. Must be able to maintain high level of sensitivity and commitment to the need of erse populations.

. Must be able to multitask in a high stress, fast-paced environment while continuing to maintain a stellar customer service relationship.

. Work experience in an online environment with knowledge of state and federal regulations to include enrollment policies and procedure is preferred.

. Proficient in Microsoft products such as Word, Excel and PowerPoint.

. This position is expected to work remotely or from the main campus in Indianapolis, Indiana if needed.

Our Commitment to Employees

Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For 6 consecutive years, ACE was recognized as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. In addition, ACE has earned national recognition, being named a USA Top Workplace in 2022, 2023 and 2024. As a virtual first organization, we celebrate ersity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits:

. Medical, dental, & vision Insurance

. HSA and FSA options

. Paid parental leave

. Paid volunteer time

. Tuition reimbursement & reduction programs

. Generous PTO

. 401k and employer match

. Full-service wellness and EAP program

. Employee recognition and awards programs

. Employer paid life & AD&D insurance

. Short-term disability

. Employer paid long-term disability

. And more.

Physical Demands

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.

Diversity

At American College of Education, we believe that the best learning environment for students and staff is one in which we encounter viewpoints and experiences that are different, yet complementary to ours. This environment is fostered by the presence of persons with erse backgrounds. We recognize that acknowledging ersity is a necessary precondition, but sustained effort is necessary to ensure equity and greater inclusion. Through strategic planning and initiatives, we seek to develop programs that promote equity and inclusion for everyone so that all members of ACE’s community can reach their full potential. To create and maintain a truly erse, equitable and inclusive learning community, we strive to make all feel equally valued, and we uphold our Commitment to Freedom of Expression. We may celebrate ersity, but we “live” inclusion.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employees are increasingly integrating AI into their roles, demonstrating its potential to boost efficiency, accuracy, and productivity. By utilizing AI technologies, we can streamline processes, gain valuable insights from data, and automate routine tasks, which allows employees to concentrate on more strategic and creative aspects of their work. While AI is a

beneficial tool in the workplace, if its use-such as ChatGPT, Grammarly, Copy.ai, etc.-accounts for more than 50% of any work assignments or job responsibilities, it will need to be reported to a direct leader.

Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the inidual.

American College of Education seeks to attract and retain a erse staff consistent with its erse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Massachusetts, South Dakota, or Alabama.

ACE is an Equal Opportunity Employer.

Administrative Assistant | REMOTE

Location Remote

Description

Dignari is a forward-thinking, human-centered, emerging technology and analytics company that builds solutions to transform business. We’re a woman owned company where ersity is applauded and success is celebrated.

We have an opportunity for Administrative Support on our FEMA Identity Credentialing and Access Management (ICAM) Support Services Team. This position will be remote.

Position Responsibilities:

• Monitor multiple email accounts, follow-up and respond to inquiries, requests and issues.
• Anticipate the needs and requirements of senior members of the team.
• Prioritize information for attention.
• Make travel arrangements (flights, hotel, transportation).
• Prepare meeting materials (memos, handouts, presentations).
• Coordinate conference calls, webinars and interviews.
• Work with staff to ensure they are prepared for meetings with executives before they occur.
• Facilitate internal communication and build relationships with stakeholders and external partners.
• Ensure time sensitive requests are completed on-time.
• Other duties as assigned.

Position Requirements

Position Requirements:

• US Citizenship.
• Bachelor’s degree.
• 5 years’ relevant experience.
• Possesses excellent writing, word processing and spreadsheet skills.
• Must be knowledgeable of software operations and able to verbally communicate effectively.

We believe in taking care of our employees. As a #Dignarian, you will have access to robust and competitive benefits and the flexibility to choose what works best for you. You also get all the benefits of a small company including direct access to leadership, a vibrant and personal culture and the ability for your voice to not only be heard but to make a real difference in the company’s direction.

Clearance RequirementUS Citizenship required. Must be able to pass FEMA Tier 2 background investigation.

About the OrganizationDignari is a woman-owned small business focused in delivering high-profile biometrics, identity management and analytical solutions for mission clients around the world. Our primary goal is to distinguish our clients by supporting them through the successful delivery of mission critical programs. To learn more about Dignari visit us at www.dignari.com.

In August 2021, Inc. Media announced that Dignari is one of the Inc. 5000 fastest-growing private companies in America, for the third year in a row. This esteemed award is testament to the hard work and dedication our team applies to making each and every client successful in the delivery of their mission critical programs.

Full-Time/Part-TimeFull-Time

Req NumberDIG-24-00162

EOE StatementDignari is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Executive Assistant, Product

Remote – US

Full time

job requisition id

JR101591

The Opportunity

At Root, we’ve reimagined car insurance to make it smarter, more equitable, and a better experience for all. Using technology in smartphones, we’re able to measure driving behavior to give our customers the prices they deserve.

We’re seeking a highly organized and proactive Executive Assistant to support our Vice President of Product. This role is crucial in ensuring the smooth operation of our product department and will directly contribute to the success of our innovative insurance solutions.

As the Executive Assistant for Product, you’ll be the backbone of our product team’s operations. Your exceptional organizational skills and ability to anticipate needs will be key in managing a erse range of administrative tasks and facilitating efficient communication across the team and broader organization.

Root is a “work where it works best” company. Meaning we will support you working in whatever location that works best for you across the US. We will continue to have our headquarters in Columbus to give more flexibility and more choice about how we live and work.

Salary Range: $74,160 – $92,700

How you will make an impact

Calendar Management

• Maintain a well-organized schedule aligned with top priorities

• Proactively manage and resolve scheduling conflicts

• Ensure appropriate allocation of focus time

Communication Management

• Prioritize and manage email correspondence

• Handle LinkedIn communications, including recruitment and networking

• Draft responses and coordinate follow-ups

Travel and Expense Management

• Coordinate all aspects of business travel

• Manage expense tracking and reconciliation

• Assist with team budget management

Vendor and Contract Support

• Facilitate vendor discovery and contracting processes

• Coordinate with procurement, legal, and infosec teams

• Assist in managing professional services utilization

Meeting Facilitation

• Manage agendas for team meetings and all-hands sessions

• Capture key content and action items

• Coordinate logistics for onsite meetings and events

Administrative Support

• Provide general administrative assistance as needed

• Maintain confidentiality in all aspects of work

• Contribute to the overall efficiency of the product team

What you will need to succeed

• 3-5 years of experience as an executive assistant, preferably in a fast-paced tech environment

• Proactive problem-solving mindset

• Ability to anticipate needs and take action without constant direction

• Exceptional organizational and time management skills

• Strong written and verbal communication abilities

• Detail orientation

• Proficiency in Google suite, Microsoft Office suite and project management tools

• Ability to handle confidential information with discretion

• Bachelor’s degree preferred

• Experience with AI productivity tools preferred

Don’t meet every single requirement?

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Root, Inc., we are dedicated to building a erse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway!

Join us

At Root, we judge people based on the merit of their work, not who they are. If you are passionate about what this role entails and solving real problems, we encourage you to apply. We want to learn about you and what you can add to our team.

Who we are

We’re harnessing the power of technology to revolutionize insurance. Using machine learning and mobile telematic platforms, we’ve built one of the most innovative FinTech companies in the world. And we’re just getting started.

What draws people to Root

Our success is in large part due to our unwavering standards in hiring. We recognize that our products are only as good as the people building and promoting them. We want iniduals who find solutions by going through the cycle of ideation to implementation with curiosity, rigor, and an analytical lens. Ask anyone who works here and you’ll hear similar reasons for why they joined:

Autonomy—for assertive self-starters, the opportunities to contribute are limitless.

Impact—by challenging the way it’s always been done, we solve problems that have a big impact on our business.

Collaboration—we encourage rich discussion and civil debate at every turn.

People—we are inspired by the collection of crazy-smart people around us.

Executive Assistant

Full-TimeAdmin/Cler Support

New York, NY, US

Remote, Remote, US

San Francisco, CA, US

Requisition ID: 1491

Salary Range:$54,500.00 To $95,700.00 Annually

About Tides

Tides is a nonprofit and philanthropic organization committed to advancing social justice. We work across the social sector to shift power to communities of color and other groups historically denied power.

Centering equity and justice in everything we do, we collaborate in deep partnership with movement leaders, nonprofits, donors, foundations, and corporations to amplify the impact of their work by providing services like fiscal sponsorship, donor advised funds, grant making, and a variety of innovative solutions. Learn more at tides.org.

About the Role

Tides currently seeks an Executive Assistant to be a supportive force to multiple executives. The ideal candidate will be a proactive problem solver with exceptional communication skills. This person should have great attention to detail while helping their executives see around corners. Given the dynamic nature of the executive landscape, Tides relies on Executive Assistants to be flexible and consistent while maintaining the confidentiality of the position.

What you will Do

Senior-Level Administrative Support

• Provide sophisticated calendar management, including ensuring key deadlines and action items are flagged and met.
• Make judgments and recommendations to ensure smooth day-to-day engagement.
• Act as the liaison between staff members, external stakeholders, and executive leaders to ensure important information is relayed and escalated issues are flagged and resolved.
• Draft communications on behalf of executives; including but not limited to memos, emails, and meeting agendas.
• Take meeting notes as requested or required.
• Manage all travel logistics for executives.
• Process vendor invoices for payment; coordinate timely expense reports and reconciliation.
• Provide backstop support to other EAs as needed.

Project Management & Strategic Support

• Provide project management support, including proactive support of materials management and development (PPT, memos, etc.) to busy executives.
• Support executives and senior executive assistant with board materials preparation.
• When required, act as a thought partner to executives and senior executive assistant on special projects.

Event & Retreat Planning

• Work with executives to plan and execute event and retreat agendas.
• Manage event logistics, including but not limited to reserving conference rooms, catering and refreshments and arranging for audio/visual and IT support.
• Support senior executive assistant with board meeting planning and execution, as needed.

What you will Bring

• Strong alignment with Tides’ Vision, Mission and Approach and our organizational values of respect, equity, empowerment, accountability, and creativity.
• The ideal candidate will have experience supporting multiple executives.
• Professional competency with Microsoft Suite. Familiarity with SharePoint and Salesforce is a plus.
• Excellent interpersonal and relationship management skills.
• Highly resourceful team-player approach, with the ability to be effective while working independently.
• Excellent communication skills with internal and external staff, clients, Board, and stakeholders.
• Attention to detail and dedication to accuracy and timeliness.
• The ability to handle confidential matters with diplomacy.
• Adaptability in aligning with a variety of working styles and approaches.
• Sense of humor!
• An enthusiasm for organizational and operational excellence in accelerating social change.

Ideal Experience

5 – 7 years of senior-level administrative experience.

• The ideal candidate will have at least 1-2 years of experience supporting multiple executives.

Compensation

Tides is committed to providing a competitive compensation package. We value pay equity and account for factors such as your location within the U.S., your skills and your relevant experience, and we will not ask for your salary history.

Your starting salary will fall into one of three ranges:

$54,500 – $68,100 (Most of the United States)

$59,400 – $74,300 (Chicago, Los Angeles, Washington D.C. metro areas)

$82,500 – $95,700 (New York City & San Francisco metro areas)

Please note, these metro areas are examples and not a complete list. Our Talent Acquisition team will review your application and confirm your placement within this structure with you at the beginning of the interview process.

Life at Tides

Working at Tides connects you with world-class teammates, enduring relationships, and an inspired sense of purpose – while our employee benefits support our team’s talent and well-being. Our hybrid work model supports staff who are based across the United States, in addition to maintaining our offices in New York & San Francisco.

Equal Employment Opportunity

We look forward to reviewing applications from all qualified jobseekers. We strongly encourage applications from women, people of color, and bilingual and bicultural iniduals, as well as members of the LGBTQIA+ communities. No applicant will be discriminated against because of their race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. Pursuant to the San Francisco Fair Chance Ordinance, we encourage and will consider qualified applicants with arrest and conviction records. Where required by state law, we utilize E-Verify as a part of our employment authorization process.

Applicants with Disabilities

Reasonable accommodations will be made so that all who are interested may participate in our interview process. If you are in need of an accommodation, please advise in writing at the time you apply.

Title: Executive Assistant – Marketing & Strategy

Location: REMOTE – US

Job Description:

Iterable is the top-rated AI-powered customer engagement platform that helps organizations like Redfin, Priceline, Calm, and Box to activate customers with joyful interactions at scale. With Iterable, organizations drive high growth with inidualized, harmonized and dynamic communications that engage customers throughout the entire lifecycle at the right time. Iterable’s data engine, ease of use, and flexible and open architecture makes it the best platform to close the data activation gap by bringing together customer data, ability to design the experiences, deliver them and optimize them. All in one platform. We’ve surpassed $200M in ARR and have raised more than $230M from top-tier investors like Index Ventures, Viking, and CRV. Nearly 1200 companies from over 50 countries around the world rely on us to captivate their many millions of users.

Iterable helps brands unlock growth in the digital era by enabling joyful customer experiences with inidualized communications based real-time behavioral data, harmonized cross-channel communications based on customer lifecycle, and dynamic always-on journeys that adapt to customer signals. Our powerful customer communication platform helps marketers manage end-to-end customer engagement programs with enterprise-grade security, compliance and controls for their customers.

Iterable’s momentum grows daily and there has never been a more exciting time to join the team! We’ve been recognized as one of the Best Places to Work – SF for the past five years, recognized as one of Inc’s Best Workplaces and Fastest Growing Companies, and we were recognized on Forbes’ list of America’s Best Startup Employers in 2022. Notably, Iterable has also been listed on Wealthfront’s Career Launching Companies List and has held a top 10 ranking on the Top 25 Companies Where Women Want to Work.

We have a global presence with offices in San Francisco, New York, Denver, and London, and recently expanded our operations to Australia and New Zealand. Iterable’s reach extends worldwide, and we have remote employees across the globe. As we scale, we continue to live by our core four, founding values – Trust, Growth Mindset, Balance, and Humility. To understand the Iterable story, and learn more about our mission, explore our Culture and About Us page.

How you will make an impact:

As an Executive Assistant at Iterable, you’re at the heart of our business and the soul that keeps the team moving forward. In this role, you support the CMO and the SVP of GTM & Partnerships – part of the Marketing organization. Occasionally you will also need to cover for other EAs on vacations or as needed. Your role as an EA is to help them be more effective, by helping them stay focused by resolving operational and administrative issues before they arise. You will move quickly with the fast-changing environment and will be up to date with the latest going-ons in each department. In addition to being very organized and analytical, you show ownership, are extremely proactive, possess strong communication skills, and are comfortable working behind the scenes.

You’ll get to:

• • This is a remote role, though strong preference for candidates located in the PST timezone

• • Occasional travel will be required

• • Provide EA support to other executives (please note that assignments might change in the future)

• • Proactively and strategically manage calendars and priorities

• • Schedule a high volume of meetings with internal and high-caliber external partners including investors, board members, and customer prospects across time zones

• • Be the culture carrier of the supported teams, manage and plan team events, on-sites, and swag

• • Manage, process, and review expenses for the executives, and their team’s direct reports as needed

• • Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org

• • Schedule internal and external meetings with a variety of cross-functional partners

• • Respond and take action on a high volume of slacks and emails with urgency and professionalism

• • Perform a variety of administrative tasks (manage calendars, book travel, etc)

• • Ensure executives balance team interaction, strategy, meetings, and personal time

• • Help manage to dos , projects and communications in partnership with Marketing’s CoS

• • Manage small projects as needed

We are looking for:

• • You have experience supporting multiple C-Level executives in customer/facing roles (i.e. COOs, CMOs, CEOs)

• • You have experience liaising with high-caliber external customers and partners

• • You have experience ensuring excellent AV experiences (managing Zooms, recordings, in-person logistics)

• • You have experience organizing events like QBRs, Executive dinners, etc.

• • You maintain a high level of confidentiality, professionalism, discretion, and judgment at all times

• • You have a point of view about how to best structure your executives’ time, always looking for ways to create efficiencies and balance in their days

• • You can manage a high volume of external and internal facing requests with organization and a sense of urgency

• • You have experience managing a high volume of emails and slacks, prioritizing, and ensuring timely follow-up and through

• • You can work autonomously and exercise strong decision-making skills when necessary

• • You have proven ability to work in a fully remote setting

• • You have a strong team mentality and enjoy working closely with your teammates

• • You proactively build professional relationships with internal and external stakeholders

• • You have strong communication skills and keep stakeholders in the loop at all times

• • You are organized, detail-oriented, and professional

• • You have previous experience in an Executive Assistant role with a fast-paced SaaS startup company of a similar size

• • You are responsive to internal and external requests and work efficiently

• • Experience with G-Suite and Expensify

• • You live by our values: Trust, Humility, Growth Mindset and Balance

Perks & Benefits:

• • Paid parental leave

• • Competitive salaries, meaningful equity, & 401(k) plan

• • Medical, dental, vision, & life insurance

• • Balance Days (additional paid holidays)

• • Fertility & Adoption Assistance

• • Paid Sabbatical

• • Flexible PTO

• • Monthly Employee Wellness allowance

• • Monthly Professional Development allowance

• • Pre-tax commuter benefits

• • Complete laptop workstation

The US base salary range for this position at the start of employment is $102,500 – $158,000. Within this range, inidual pay is determined by specific US work location, as well as additional factors, including job-related skills, experience, relevant education or training, and internal equity considerations.

Please note that the range listed above reflects only base salary. The total compensation package includes variable pay (where applicable), equity, plus a range of benefits, including medical, dental, vision, and financial. In addition, we offer perks such as generous stipends for health & fitness and learning & development, among others.

Iterable is an Equal Employment Opportunity employer that proudly pursues and hires a erse workforce. Iterable does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. Iterable also strives for a healthy and safe workplace and strictly prohibits harassment of any kind. Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, and its internal policy, Iterable will also consider for employment qualified applicants with arrest and conviction records.

Paralegal/Legal Executive Administrative Assistant – Northridge

Remote

locations

Los Angeles, California, United States of America

Full time

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Medtronic Diabetes Business Overview:

The Diabetes Operating Unit focuses on improving the lives of those within the global diabetes community. As a business, we strive to empower people with diabetes to live life on their terms by delivering innovation that truly matters and providing support in the ways they need it. We’re committed to meeting people with diabetes where they are in their journey, always with an aim to make their lives easier. Our portfolio of innovative solutions is designed to provide customers with greater freedom and better health, helping them achieve better glucose control, while spending less time managing their disease. Medtronic’s overall mission is to alleviate pain, restore health and extend life. That’s why our employees experience a sense of meaning, blended with erse career opportunities in a dynamic, purpose-driven environment.

We are seeking a highly skilled and detail-oriented Paralegal/Legal Executive Administrative Assistant to provide comprehensive support to the VP & Chief Counsel of Medtronic’s Diabetes Operating Unit (OU) and the OU’s broader legal team. This hybrid role is crucial in ensuring the efficient operation of the legal department, combining administrative expertise with substantive legal work. The ideal candidate will possess exceptional organizational skills, a solid understanding of legal rules and procedures and the ability to handle sensitive information with the utmost confidentiality. This position requires a proactive, solution-oriented inidual who can seamlessly transition between administrative duties and paralegal responsibilities. Provided that routine administrative tasks can be efficiently handled, the majority of the work assigned will range across a spectrum of complex project management and meaningful legal assignments.

Location: Strong preference to have candidate work in Northridge CA office. Remote within the U.S. may be considered for the right candidate.

A DAY IN THE LIFE

Key Paralegal responsibilities:

• Perform legal research to assist the legal team in the preparation of accurate and timely reports, legal advice, case files and other documents
• Assemble, proof and edit drafts of contracts and other legal documents
• Assist with aspects of litigation matters
• Oversee and coordinate various legal projects, ensuring deadlines are met and resources are allocated effectively
• Track project progress and provide regular updates to attorneys and stakeholders
• Develop and implement project management strategies to streamline workflow and enhance efficiency
• Act as liaison between company attorneys, outside counsel, organizations and in-house employees
• Prepare and file legal and regulatory documents with appropriate entities, as required
• Provide preliminary counseling to clients on legal procedures and processes under attorney supervision

Key Legal Executive Administrative Assistant responsibilities:

• Handling sensitive, confidential, and proprietary matters with discretion on a routine basis
• Providing administrative and other related support for the Legal function including:
  • Assist with building of presentations for the Chief Counsel and legal team for various presentations and trainings
  • Coordinate and manage complex calendars, scheduling appointments, meetings and conference calls
  • Proofread and enhance correspondence and memoranda for the Chief Counsel
  • Arrange and coordinate meetings, including booking meeting rooms, preparing agendas, etc. Attend meetings for notetaking and handle follow-up tasks
  • Compile and process expense reports, ensuring accuracy and adherence to company policies
  • Coordinate travel arrangements, including booking flights, hotels, and car services, monitoring travel updates, processing visa applications, and adhering to security travel advisories
  • Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
  • Organize and oversee legal files and materials so that they are easily accessed and retrieved without compromising the confidentiality or privacy of the information they contain
  • Prepare detailed reports, presentations, legal documents from a variety of sources across the broader commercial organization

The ideal candidate will possess these vital traits:

• Team Member: Teamwork and collaboration are critical in this role. Medtronic is a matrixed organization of legal support and being a great team member who can network, lead and influence others to support the patient-focused mission advanced by the Diabetes portfolio will be fundamental.
• Commitment to Meaningful Work: We are privileged at Medtronic to contribute to a business that has a profound impact on the daily lives of the patients we serve. The employees working in the Diabetes portfolio are deeply connected to our patient-centric mission and many have direct experience with the disease, either personally or through loved ones. The work provides tremendous meaning and attracts truly invested team members motivated to make a fundamental change in lives of patients living with diabetes globally.

MUST HAVE: MINIMUM REQUIREMENTS

• Bachelor’s degree OR a paralegal certification
• 4+ years of executive administrative OR paralegal experience supporting VP leaders or higher
• Advanced proficiency with all Microsoft applications (Outlook, Word, Excel, PowerPoint)

DESIRED/PREFERRED QUALIFICATIONS:

• Experience in a law firm, corporate legal department or in-house counsel role
• Healthcare industry experience – pharma, med-device, life sciences, etc.
• Experience supporting VP/Executive level leadership in a corporate setting
• Previous experience with meeting coordination, travel arrangements and complex calendar management
• Strong presentation development skills (i.e., PowerPoint)
• Strong communication and collaboration skills and outstanding attention to detail
• Continuous improvement, customer-focused mindset
• Excellent written and verbal communication skills
• Ability to manage and execute multiple complex projects across multiple stakeholder groups within required timelines and expectations

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$70,400.00 – $105,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

In addition to Base Salary, this position is eligible for a short-term incentive plan, which provides the opportunity to earn significant incentive compensation for achieving or exceeding your goals. Learn more about Medtronic Incentive Plan (MIP) here. The provided base salary range is used nationally in the United States (except in Puerto Rico and certain CA locations). The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.

Executive Assistant (1099)

• United States
• Part-Time
• Operations

This position is fully remote. It will start as part time at around 20 hours per week, with the potential to go full time. All applicants must live and work in the United States.

TAG is seeking a dynamic and detail-oriented Executive Assistant who can help us navigate the often unpredictable world of executive support. Are you a master of multitasking with a knack for keeping schedules in check? Do you thrive on ensuring that everything runs like clockwork—from calendar invites to coordinating personal appointments? Come join our team and be the backbone that supports our CEO’s mission to drive success.

We’re looking for someone who is proactive, organized, and can handle everything from travel logistics to creative gift purchasing with flair. This is your chance to step into a pivotal role that blends operational efficiency with a touch of fun, all while working alongside a collaborative and energetic team. If you’re ready to make a meaningful impact at TAG, we want to hear from you!

You might be who we are looking for if…

• You have proven experience as an executive assistant or in a similar role (bonus points if you’ve supported C-level executives).
• You have exceptional organizational skills that could put Marie Kondo to shame.
• You have strong communication skills—your emails should sparkle!
• You have dealt with handling confidential information. Discretion and confidentiality are a must; you’ll be handling sensitive info.
• You are proficient in Google Workspace.
• You have a proactive attitude with a flair for problem-solving (and maybe a little bit of creativity!) and a sense of urgency.
• You are able to challenge others with grace.
• You can see the bigger picture while understanding how the details influence the picture.

As the Executive Assistant to the CEO at TAG you will…

• Be the right hand to our CEO, helping them focus on the big picture while you handle the details.
• Arrange travel plans that even a jetsetter would envy—think stress-free itineraries and cozy lodging.
• Keep the CEO’s calendar in check.
• Schedule everything from acupuncture sessions to haircuts. You’ll be the maestro of personal and professional appointments.
• Get creative with gifts for clients, partners, and team members. Think of yourself as the Chief Gifter!
• Maintain and update the CEO’s rolodex—because who doesn’t love a good contact list?
• Dive into various requests from the CEO, from finding the perfect office decor to scouting out potential business pitch locations.

About Third and Grove

Third and Grove is a fully remote full-service digital agency. Our vision is to use technology and design to make the web worth browsing. We want to leave the web better than we found it. TAG team members strive to embody our core values, leading with empathy and practicing accountability, excellence, integrity and curiosity -in everything we do.

Invoicing and Agreements Coordinator

Fully Remote

Position Function: The Invoicing and Agreements Coordinator reports to the Conservation Awards Operations Manager, and works closely with Conservation Awards, Field Program, and Finance teams to coordinate the review and processing of payments to grantees and vendors, as well as the tracking of compliance and reporting for federal agreements, primarily with the USDA Forest Service. General responsibilities include: reviewing and processing invoices for competitive and invited grantmaking programs, vendors providing goods and services, conducting follow-ups as needed; and tracking status and compliance with federal revenue agreements.

Position Duties and Responsibilities: The Invoicing and Agreements Coordinator is responsible for the following:

Grant and Contract Invoicing

• Serve as the lead coordinator and liaison between cross-functional teams, ensuring seamless communication, collaboration, and alignment of outcomes in relation to invoice processing.
• Review grantee and vendor invoices for completeness, compliance with terms, and conformance to standards, and conduct follow-up with NFF project leads and/or external partners as necessary.
• Prepare invoices for upward review and coordinate with finance staff to advance for payment processing.
• Responsible for capturing and documenting internal processes, identifying areas for improvement, and supporting the training of organization members to ensure consistent adherence to these procedures.

Federal Agreement Tracking

• Coordinate with staff leads to track overall status and compliance of federal revenue agreements, including but not limited to Forest Service Challenge Cost Share Agreements, Stewardship Agreements, Participating Agreements, and Cooperative Agreements.
• Support tracking of performance outcomes as necessary.
• Support preparation of performance reports as necessary.
• Work with finance staff and staff leads to review quarterly SF-425 federal financial reports prior to submission.
• Prepare and submit regular Federal Subaward Reporting System reports for federal awards.
• Track agreement funding budget status for assigned agreements.

Travel: This position requires occasional domestic travel to attend meetings, trainings, convenings, and related events. The travel estimate for this position is up to 5% per year.

Location: The location for this position is flexible throughout the US. This position is a remote/work from home position and requires reliable internet access and a dedicated workspace.

Compensation: The NFF offers competitive compensation and benefits and has recently implemented a new compensation program as part of our commitment to transparency. The salary range for this position will be in the $56,000 to $70,200 range and may be eligible for locality adjustment. Please note that the indicated salary range describes the full range for an incumbent in this position, new staff will generally start near the base end of the range. NFF is committed to internal salary equity.

Requirements

Education and Qualifications: The Invoicing and Agreements Coordinator should possess the following qualifications:

• Bachelor’s degree in a related field, professional certification, or equivalent experience.
• A minimum of three years experience in business administration, grants management, procurement and acquisition, finance, or related fields.
• Relevant education may be substituted for up to one year of experience.
• Knowledge of natural resource issues and/or the USDA Forest Service preferred.
• Commitment to the mission of the NFF.
• You must be authorized to work in the United States.

Abilities and Skills: The Invoicing and Agreements Coordinator is expected to possess the following proven abilities and skills:

• A growth mindset, rampant curiosity, and love of problem-solving.
• A strong attention to detail and commitment to process.
• Meaningful experience in invoice review, review of payment terms, and follow-up with internal and external partners.
• Meaningful experience regularly performing standard financial calculations with a high degree of accuracy.
• Experience working with or tracking federal funding agreements, particularly from the USDA Forest Service.
• Experience with 2 CFR 200 Uniform Guidance, FAR, and other related regulations preferred.
• Highly organized approach to daily work.
• Ability to balance multiple competing priorities and prioritize effectively.
• Excellent analytical skills.
• Excellent computer skills, with proficiency in common business desktop applications, especially Microsoft 365; experience working with Microsoft Dynamics 365 and SharePoint preferred.
• Strong customer service and solutions orientation.
• Ability to work well and remain flexible in a fast-paced, team-oriented environment.
• Ability to communicate clearly and professionally through excellent written and oral communication skills, as well as excellent interpersonal skills.
• Ability to set priorities, while managing a variety of projects and tasks to successful completion.

Sales Assistant – CA (Part Time, Contractor)

locations

Remote – United States

Part time

A pioneer in K–12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visit amplify.com.

Amplify is seeking a Sales Assistant who will work closely with their regional Account Executive, District Manager, or Field Marketing Director to help achieve sales product goals/quotas.

This position requires the candidate to assist in implementing district and state-level product (math and literacy) campaigns. The Sales Assistant will be responsible for staying up-to-date with state legislation regarding educational initiatives and funding.

This role is a part-time/seasonal position with fluctuating hours.

Responsibilities:

• Collaborate with team members to provide administrative support, ie., sales tracking, account management support, marketing and communications with customers and potential customers.
• Assemble marketing materials and targeted collateral for mailings and presentations.
• Support account executives with events and conferences (i.e., procure samples, collateral, set-up, breakdown of the event)
• Assist Amplify Sales Account Executive(s) with school visits and product drop-offs when deemed safe by state health authorities.
• Input and update data in CRM databases (SFDC) and spreadsheets

Qualifications:

• Minimum 6+ months of previous experience supporting sales professionals (Account Executives, Account Managers, etc.)
• 6+ months of experience with SFDC or other customer databases
• Excellent written and verbal communication skills
• Exceptional organizational skills with an eye for detail
• Technologically savvy, including experience with Google Workspace
• Adaptable and a problem solver

Preferred Qualifications:

• Education curriculum sales experience
• Ability to travel to local trade shows and/or conferences (5-10% travel)

What we offer:

Compensation: The hourly rate range for this role is $20.00 -$35.00 (Hourly Travel Pay Rate: $20.00 – $25.00)

Administrative Assistant I (Temporary)

Remote, USA

Variable time

job requisition id R 2024 2425

Position Summary

With limited supervision, provide administrative and staff support duties for the leadership team and students served by the Dean of Students, requiring various skills and knowledge of organizational policies and procedures. Resolve administrative problems and inquiries; collect and disseminate school, department, and program data; compose, edit, and proofread correspondence and reports; review/route/audit high-volume internal forms including independent/accelerated study requests, grade appeals, and grade changes; provide meeting scheduling and coordination; prepare a range of administrative documents.

This position is a temporary role.

Essential Functions:

• Provides administrative support for the Dean and leadership team, including but not limited to document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, travel planning, and organizing and maintaining document filing systems.
• Assist the Dean in monitoring and seeking reimbursement from appropriate cost centers and departmental budgets.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• High School Diploma or equivalency required.
• Bachelor’s degree preferred.
• One (1) year relevant experience in an administrative support role required.
• Preferred experience supporting a department within a university setting.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations. Demonstrates an ability to participate as an active team member working toward common goals.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management, systems policies and procedures including knowledge of supplies, equipment, services, ordering and inventory control, within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
• Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified, or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
• Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using SOAR (Peoplesoft) systems preferred.
• Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.
• Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.
• Actively seeks to influence, build effective relationships, and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of iniduals of constituencies in a erse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Travel: No Travel Required.

#LI-KR1

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. The minimum salary will be offered based on the minimum exemption threshold based on state of residency. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the “whole you” with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family. For full details about our benefit plan offerings, please visit benefits.nu.edu. For Part-time benefits, please click here.

Compensation Range: Hourly: $22.00 – $24.00

National University is committed to maintaining a high-quality, erse workforce representative of the populations we serve. National University employs more than 5,000 faculty and staff and serves over 41,000 students. We are united in our mission to meet the global education demands of the 21st Century and are dedicated to creating a supportive academic and work environment that allows students, faculty and staff to develop their interests and talents while experiencing a sense of community and a commitment to ersity. With programs available both online and at our many campus locations, National University is a leader in creating innovative solutions to education and meeting the needs of our erse student population, including adult learners and working professionals.

National University offers an opportunity to work in an innovative environment that supports ersity.

National University (NU) is proud to be an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state and local laws. At NU, a erse mix of highly talented, innovative and creative people come together to make the impact of a lifetime for each of our student learners. All qualified applicants will receive equal consideration for employment, education, and admission at National University. We are focused on equality and believe deeply in ersity of race, color, ancestry, age, family care status, veteran status, marital status, creed, religion, sex, gender, sexual orientation, religion, ethnicity, national origin, and other legally protected group status.

Title: Executive Assistant (Ecom Hire Hub)

Workplace: Fully remote

Job Description:

Are you a highly organized and proactive professional with exceptional multitasking abilities? We’re looking for an experienced Executive Assistant to join our remote team and provide comprehensive administrative support to our executive leaders.

About the Role: As an Executive Assistant, you’ll manage executive schedules, communications, and key administrative tasks, enabling our executive team to focus on strategic initiatives. Your ability to anticipate needs, maintain discretion, and ensure smooth daily operations will make you an invaluable asset to the team.

Key Responsibilities:

? Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.

? Handle correspondence, emails, and communications on behalf of the executive team. ? Prepare reports, presentations, and documents as needed. ? Coordinate and facilitate meetings, including preparing agendas and taking minutes. ? Assist with special projects and research tasks as required. ? Maintain confidential files and ensure data security and privacy.

Requirements

Qualifications:

?? Proven experience as an Executive Assistant or similar administrative role.

?? Excellent organizational and time-management skills. ?? Strong written and verbal communication abilities. ?? Proficiency in office software (e.g., Microsoft Office, Google Workspace) and scheduling tools.

Benefits

Why Join Us?

? Flexible remote work – work from anywhere!

? Competitive compensation + performance-based bonuses. ? Opportunities for professional development and career growth. ? Access to cutting-edge tools and technologies. ? Collaborative and inclusive company culture that values ersity and innovation.

Administrative Assistant Corporate Projects

• Location Remote
• Category Operations
• Job Id JR103309
• Job Type Part time

Summary:

The Assistant, Admin is responsible for providing administrative support for department. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Essential Job Functions:

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed.
• Organizes and prioritizes large volumes of information and calls.
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary.
• Works independently and within a team on special nonrecurring and ongoing projects.
• Maintain regular and punctual attendance.

Other Related Duties:

Performs other related duties as assigned.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications:

To perform this job successfully, an inidual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience:

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills:

Ability to add, subtract, multiply, and ide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to carry out detailed written and/or verbal instructions. Ability to solve problems involving concrete variables in standardized situations. Ability to define problems, collect data, establish facts, and draw valid conclusions.

Certificates, Licenses, Registrations:

None required.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Equal Employment Opportunity:

Freedom Mortgage is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act:

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities:

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. Freedom Mortgage Corporation may change the specific job duties with or without prior notice based on the needs of the organization.

Title: Centralized Scheduling Coordinator Remote

Location: United States

Job Description:

PeaceHealth is seeking a Centralized Scheduling Coordinator – Remote for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $20.65 – $30.97. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.

Job Summary:

Supports the Centralized/Integrated Scheduling department by coordinating surgeries, procedures, exams, therapies and evaluations for multiple hospital and outpatient departments, modalities and facilities. Facilitates equipment, third party schedules, prior authorization, physicians’ schedules and staffing assignments. Coordinates efficient operation of the department by completing support activities as assigned.

Details of the Position:

• Serves as central point of communication for community referring physicians and offices, system patient services, and caregivers to secure resources necessary for patient care. Interfaces and/or works directly with nursing units, technologists, physicians, community offices and other medical facilities to coordinate cases and appointments.

• Receives incoming phone calls related to all aspects of scheduling and coordination of patients and resources. Supports patients, caregivers, families and authorized organizations in understanding the course of pre-procedure and exam testing.

• Assures all changes to the block and schedule are in accordance with policies and alerts appropriate leadership when out of compliance. Promotes adherence to leadership and board agreements in scheduling practices.

• Collects and evaluates patient demographic, insurance, clinical and non-clinical information.

• Analyzes clinical information and/or patient medical history to determine conflicts regarding scheduling surgeries, procedures and exams that would require consultation and resolution.

• Analyses algorithm assigned to each department, modality and facility to identify how to best coordinate services. Assists in the update of guidelines and policies.

• Coordinates and schedules third party resources, equipment, caregivers and providers while maximizing efficiencies and contributing to positive patient and caregiver experiences.

• Maintains template, block and schedule for multiple hospitals and outpatient departments and resources.

• Identifies inaccuracies and missing data that would affect departments’ financial results; monitors cancellation and rescheduling of cases and appointments to manage schedules, equipment and blocks; identifies potential resource conflicts and works with leadership to resolve.

• Ensures cases and appointments have prior authorization; may coordinate with PFS to inform patient of financial responsibility and prior authorization.

• Creates and runs reports by department and modality to audit performance. Audits and arranges cases and appointments to ensure maximum efficiency of physicians and caregivers.

• Obtains required paper work and/or electronic form for chart completion; ensures orders, history and physical, and consents are compliant.

• Performs other duties as assigned.

What You Bring:

Education

• Associate Degree Required: Or equivalent knowledge and skills obtained through a combination of education, training and experience Or

• Preferred: Completion of basic anatomy/physiology class related to exams, especially surgical pre and post-operative diagnosis and interventional procedures

Experience

• Minimum of 2 years Required: Scheduling and health records experience in a hospital or healthcare setting and

• Preferred: Experience with scheduling and

• Required: Experience with Electronic Medical Records system and

• Preferred: Experience in scheduling multiple healthcare departments and/or facilities and

• Preferred: Experience with compliance and legal documentation of orders, history and physical and consents and

• Preferred: Clinical experience

Credentials

• Required: If CNA or MA, certification from appropriate state

Skills

• Must have the ability to work efficiently and responsibility in an environment with multiple demands, interruptions and time frames, with minimal supervision. (Required)

• Excellent customer service and clear and concise telephone skills. (Required)

• Advanced problem solving and critical thinking skills that demonstrate positive outcomes. (Required)

• Knowledge of Outlook and other Microsoft Office (Word, Excel, Publisher, etc.) applications. (Required)

• Proficient keyboarding and computer skills. (Required)

• Knowledgeable of surgeries, procedures and exams performed in a hospital or an outpatient setting. (Preferred)

• Medical terminology knowledge (Preferred)

Working Conditions

Lifting

• Consistently operates computer and other office equipment.

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.

Mental/Visual

• Ability to communicate and exchange accurate information.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

Paralegal

Full time

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a ersified, national organization, you’ll have access to competitive benefits including a fresh perspective on workplace flexibility.

Applicants for this job have the flexibility to work remote from home anywhere in the Continental United States.

Position Purpose: Provide paralegal services to the organization, including file control, preparing various legal filings or applications, drafting documents and conducting research.

• Provide factual information to various departments in response to requests on products, contracts or processes
• Prepare and file regulatory filings with various state departments of insurance. Assist with preparing documentation and filing applicable contracts, statements, and any needed amendments
• Prepare and distribute minutes for meetings. Compile and draft assigned legal and other documentations
• Provide support on due diligence efforts
• Maintain a database of company legal documentations and other legal activities
• Support and perform research, including , statues and house bills, to ensure compliance with State and Federal contracts
• Research company and payor legal documentation and contract reporting requirements as necessary

Education/Experience:

• Associate’s degree in Paralegal Studies, related field or equivalent experience. Bachelor’s degree preferred.
• 2+ years of paralegal experience, preferably in healthcare.

License/Certification: Paralegal certification preferred

Pay Range: $25.97 – $46.68 per hour

Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an inidual’s skills, experience, education, and other job-related factors permitted by law. Total compensation may also include additional forms of incentives.

Qualified applicants with arrest or conviction records will be considered in accordance with the LA County Ordinance and the California Fair Chance Act

Title: Administrative Coordinator

Location: Princeton United States

Job Description:

Overview

About the Organization

The Empirical Studies of Conflict (ESOC) is a multi-campus, interdisciplinary network of scholars engaged in research on politically motivated and organized criminal violence worldwide. The Bridging Divides Initiative (BDI), a program within ESOC, is a non-partisan research initiative that tracks and mitigates political violence in the United States. BDI supports efforts to grow and build local community resilience through elections and other periods of heightened risk, laying the groundwork for longer-term to bridge the ides we face as a nation. It does this by 1) producing action-oriented and responsive research to fill existing gaps and empower local leaders; 2) enabling cross-sector collaboration, so iniduals and organizations are better prepared to mitigate risk and respond to crisis when it does arise; and 3) helping to drive the policy and community response. Over the past four years, BDI played an essential role in supporting a wide range of actors preparing for and responding to political violence and democratic crisis. Our data, analysis, and tools continue to help a erse coalition of national and local decision-makers better target their interventions. BDI is based at the Princeton School of Public and International Affairs (SPIA), co-hosted by the Empirical Studies of Conflict (ESOC).

We love being part of Princeton, but we hire for roles exclusively focused on achieving the missions of ESOC and BDI. This position would support these two research streams. Cover letters should be tailored to the work of ESOC and BDI. Candidates whose cover letters only reference Princeton as a whole will not be considered. For more information,

Position Overview

We seek an experienced Administrative Coordinator to provide operational research support to ESOC and BDI leadership. The Administrative Coordinator will be a key resource for administrative, financial, human resources, communications, and operational matters.

This is a full-time, benefits-eligible, 1 year term position.

Responsibilities

• Procurement and vendor management: Setting up contracts; purchase orders and non-purchase orders; onboarding suppliers; tracking invoices and payment.
• Personnel operations: Working with the SPIA and Princeton human resources teams to coordinate hiring new employees, onboarding, extensions and offboarding. Assisting with hiring pre-docs and post-docs by setting up job ads, executing recruitment plans, organizing applications, compiling reviews of applications, and scheduling interviews.
• Communications support: Helping the ESOC Assistant Director to expand the reach of ESOC and BDI research through updating our website and coordinating external push communications across social media platforms.
• Event Support: Assisting with planning the ESOC Annual Meeting, regional meetings, and periodic BDI events. May include travel to event locations.
• Other: Handling expenses related to various activities; this includes making travel arrangements for team members; processing reimbursements; reconciling research accounts, and credit card statements, ordering supplies and placing orders via PeopleSoft, Princeton Marketplace or using a university-issued credit card within budgetary limits in accordance with University policy.

Qualifications

Required

• Experience managing and prioritizing among the details of multiple projects
• Extremely organized, with comfort navigating different Princeton platforms and systems
• 1+ year in financial management
• 1+ years of experience coordinating travel logistics or events
• Experience with Microsoft Office / Google Suite

Preferred

• BA / BS; experience with Peoplesoft Systems

Timeline: Start date for the position is ASAP. The role is envisioned as a one-year minimum engagement, with opportunities for renewal.

Our benefits

• 24 paid vacation days with 11 paid holidays
• 2 paid personal days
• 8 sick days
• Health insurance policy via Aetna and/or UnitedHealth care as well as Vision, Dental, and employer sponsored short and long-term disability policies and life insurance.
• Flexible Spending Accounts (HFSA, DFSA)
• Retirement Savings Plan, with 403(b) Princeton contributions (9.3% of annual salary)
• Robust education support program covers 85% of tuition and mandatory educational fees at accredited U.S. institutions, up to $5,250 annually, eligible after one year of service
• Employee Assistance Program (EAP) and other wellness resources to support employees and their families

Work authorization/visa eligibility: Work must be performed within the United States and is fully remote. This job requires sustained U.S. work authorization and is not eligible for U.S. visa sponsorship.

No matter who you are, BDI is a place you can call home. We know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our team to help guide our work on challenging issues.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS</p>

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Entry Level

#Ll-DP1

Executive Assistant to the CEO

Remote (United States)

Our Company:

At Cerebral, we’re on a mission to democratize access to high-quality mental health care for all. We believe that everyone everywhere deserves to get the care they need, and are striving to make care convenient and accessible, while tackling the stigmas that surround mental illness.

Since launching in January of 2020, Cerebral has scaled to provide mental health services to more than 700,000 people in all fifty US states. With support from investors like SoftBank, Silver Lake, Access Industries, Bill Ackman, WestCap, and others, and impactful leaders like you, we’ll continue to democratize mental health care and double down on clinical quality and deliver exceptional client outcomes for years to come. With a heavy focus on clinical quality and safety in all that we do, we’ve accomplished excellent outcomes for hundreds of thousands of clients:

• 82% of clients report an improvement in their anxiety symptoms after using Cerebral.
• 75% of clients who report improvement in their depression see improvement within 60 days.
• 50% of clients who initially report suicidal ideation no longer harbor suicidal thoughts after treatment with Cerebral.

This is just the beginning for Cerebral, and we won’t stop building, growing, and iterating until everyone, everywhere can access high-quality, evidence-based mental health care without high costs and/or long wait times. We’re looking for mission-driven leaders who share these values, and we need your help as we transform access to high-quality mental health care in the United States and beyond.

The Role:

Cerebral is seeking an Executive Assistant to support the CEO of a rapidly growing mental healthcare startup. This is an ideal opportunity to work alongside and learn from iniduals who lead all facets of a rapidly growing business, by primarily providing support to our CEO. In this role, you’ll handle a wide range of administrative support tasks, while juggling erse responsibilities and projects, and you’ll be heavily involved in ad hoc projects and calendaring. We are looking for someone who thrives in a constantly changing environment and is incredibly mission-driven towards increasing access to high quality, long term mental health care. This role is 100% remote.

Who you are:

• 3+ years of experience in a fast-paced administrative role.
• Experience with research projects and documentation to inform strategic decisions.
• Ability to calmly work under pressure and meet deadlines.
• Detail-oriented self-starter who can anticipate needs and propose/execute solutions.
• Strong communication skills with the ability to interface with team members at all levels.
• Extreme attention to detail and excellent at using organizational systems.
• Experience in managing multiple tasks and projects independently with minimal supervision.
• A quick learner who is hungry to take on new challenges.
• A professional, flexible, and approachable demeanor.
• Advanced proficiency with Google Suite and the ability to quickly learn new technology.
• Ability to enthusiastically work within constantly changing priorities.
• Good judgment and the ability to make timely and sound decisions.

How your skills and passion will come to life at Cerebral:

• Proactively provide high-quality support to the CEO and the executive team.
• Stay current on all projects and commitments of the CEO, anticipating needs and assisting accordingly.
• Maintain and manage the CEO’s complex calendar to maximize the CEO’s time, including travel arrangements and internal/external meetings.
• Manage scheduling of Board meetings and sending of monthly investor emails.
• Ensure the CEO is up-to-date on critical issues for the day.
• Act as a liaison, solution-oriented problem solver, and prioritize as the first point of contact for requests made of the CEO.
• Manage special projects and research projects as assigned, with clear documentation synthesis, and recommendations..
• Create, organize and maintain team mailing lists, folders, drives.
• Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
• Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
• Periodically provide light personal administrative support to the CEO.

What we offer:

• Mission-driven impact:
  • Shape the future of the #1 largest and fastest growing online mental health care company in the world
  • Build a platform that is improving the lives and well-being of hundreds of thousands of people (and counting)
  • Join a community of high achievers who have a passion for promoting mental health
• Path to develop & grow:
  • Bi-annual performance reviews & opportunities for promotions – as Cerebral grows, so should you. We build your goals together and forge a career path that is right for you
• Remote-first model: Work virtually from anywhere in the US
• Competitive compensation & benefits:
  • Total compensation includes annual bonus and equity / stock options
  • Medical, Dental, Vision, Life Insurance, HSA, Flexible Spending Accounts and 401(k)
  • Unlimited PTO – we encourage taking the time you need to relax and recharge
  • Wellness perks including monthly mental health days off (12 per year) in addition to holidays, and “No Meeting Wednesdays”
  • Up to $200 reimbursement for any equipment purchased to support your work-from-home environment (video camera, ring light, headset, etc.)
  • Access to free Cerebral therapy services (up to 7 sessions per year)
  • Medical travel expense health reimbursement arrangement
  • Paid parental leave after 3 months
• Culture & connectivity:
  • Monthly peer-to-peer recognition allowance via Bonusly allows team members to reward one another for values-aligned contributions
  • Employee Resource Groups that bring team members together in a safe space to connect with one another and advance a respectful and inclusive company culture
  • Virtual social events enable us to build a sense of community and connect on a more personal level
  • Optional in-person local meetups for major hub cities

Who we are (our company values):

• Client-first Focus – relentless focus on advancing the quality of care, clinical experience, and patient safety
• Ethics & Integrity – do what is right and demonstrate ethical principles, even when no one is watching
• Commitment – accountable for fully delivering on commitments to our clients and each other
• Impact & Quality – make a positive impact and deliver high quality outcomes, based on data and evidence
• Empathy – act compassionately, listen to seek understanding, and cultivate psychological safety with clients and colleagues
• Collaboration – achieve our goals together as a united team, strengthened by mutual openness, trust, and ersity of thought
• Thoughtful Innovation – continuously evolve our ability to deliver on our mission, prioritizing long-term, strategic bets over short-term gains

Cerebral is committed to bringing together humans from different backgrounds and perspectives, providing employees with a safe and welcoming work environment free of discrimination and harassment. As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, family or parental status, disability, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our workplace.

Cerebral, Inc. is a management services organization that provides health information technology, information management system, and non-clinical administrative support services for various medical practices, including Cerebral Medical Group, PA and its affiliated practices (CMG), who are solely responsible for providing and overseeing all clinical matters. Cerebral, Inc. does not provide healthcare services, employ any healthcare provider, own any medical practice (including CMG), or control or attempt to control any provider or the provision of any healthcare service. “Cerebral” is the brand name commonly used by Cerebral, Inc. and CMG.

Executive Assistant – Sales and Marketing

Location

Remote

Type

Full time

Department

Sales

Compensation

• Zone A: San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC$88K – $119.9K
• Zone B: All Other US Locations$74K – $100.8K
• Zone C: All Locations in CanadaCA$74K – CA$100.8K

Wrapbook employs iniduals across the United States and Canada, and the salary range spans multiple geographic zones based on market benchmark data. Your zone is dependent on where you live. (The compensation listed is not inclusive of any bonus, commission, benefits, or equity that might exist in your total compensation package.)

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity – Executive Assistant – Sales & Marketing

As the Executive Assistant to the Sales & Marketing teams, you’ll provide essential administrative support, ensuring operational excellence for the Go To Market (GTM) leadership. You will play a key role in enhancing productivity by managing calendars, organizing meetings, maintaining data accuracy, and facilitating seamless communication between teams. Your ability to streamline processes and manage high-level projects will be critical to driving success.

What You’ll Do:

• Manage the calendars and travel arrangements for Sales & Marketing executives, ensuring smooth scheduling and efficient time management.
• Organize meetings, including setting agendas, taking minutes, and tracking follow-ups to ensure timely completion of action items.
• Assist in creating and refining presentation decks for internal and external use.
• Track and report key metrics, including sales performance and marketing campaign results, ensuring leadership has actionable insights.
• Coordinate projects, meetings, and interdepartmental communications, ensuring clear accountability and timely deliverables.
• Provide administrative support for event planning, including customer-facing events and internal team-building activities.
• Assist with research and administrative tasks related to prospecting and lead generation, ensuring Sales leadership has the information they need to drive growth.
• Support social media and email marketing initiatives by coordinating content calendars, scheduling posts, and assisting with email campaigns.
• Support with holiday gifting and other direct mail administration for customers and prospects.
• Book and manage dinners, meetings, and workshops for both customers and internal GTM teams.

• Contribute to process improvement efforts by suggesting and implementing more efficient workflows for the team.

What You’ll Have:

• 2+ years of administrative experience, preferably supporting executives or teams in a sales or marketing capacity.
• Familiarity with CRM systems (Salesforce experience is a plus).
• Strong organizational skills with proven experience in calendar management and project coordination.
• Excellent communication and presentation skills, with a knack for metrics tracking and reporting.
• Proficiency in Google Workspace, particularly Sheets and Slides.

• You are highly organized and detail-oriented, excelling at managing multiple tasks simultaneously.
• You thrive in a fast-paced environment, maintaining focus while managing competing priorities.
• You’re proactive and self-sufficient, capable of taking the initiative and seeing tasks through to completion with minimal oversight.

• You’re comfortable working independently but enjoy collaborating with a team to achieve collective goals.
• You have a keen eye for detail and are adept at organizing information into easy-to-digest formats, whether through spreadsheets, presentations, or reports.
• You’re curious and eager to learn new tools and technologies that will help optimize sales and marketing operations.

Nice to Haves:

• Experience in the entertainment production industry or a related field.
• Background in event planning or coordination.
• Exposure to sales and marketing automation tools, including AI-powered platforms.

This role offers a chance to directly contribute to the success of the Sales & Marketing teams while developing your expertise in a dynamic, growth-focused environment.

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

• Unlimited Paid Time Off
• Work from anywhere in Canada and USA
• Health and Dental benefits
• Up to $1500 towards IT set up for your home
• Up to 2% matching RRSP / 401K
• Learning and Development opportunities
• Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

Title: Bilingual Data Coordinator – JOR

Job Description:

Working At NYAP

• NYAP’s commitment to doing what is best for children, youth and their families is a core value and one that we look for in our newest team members.
• 22 Days Off Each Year! Plus 11 Paid Holidays Per Year!
• Medical, Dental, Vision and Pet Insurance
• Competitive salaries and benefits including a 401(k), Summer Hours Off (reduced work schedule), and Work Anniversary Trips!
• Mileage Reimbursement, Phone Allowance, Student Loan Repayment Assistance, CEU’s and ongoing trainings/education

Position Summary

The Data Coordinator performs a variety of professional work including data collection, data input, data analysis, data reporting, participation in data decision making, and assisting staff in using and understanding data software. The Data Coordinator understands the Intake process and is able to support intake activities and administrative work as needed.

RESPONSIBILITIES

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values and philosophies.
• Support the Intake and CQI departments with all data needs including data collection, data input, data analysis, data reporting, data interpretation, participation in data decision making, and assisting staff in using and understanding data software.
• Develop, prepare, and maintain standard and ad hoc reports for internal and external stakeholders, regulatory reports, and funders.
• Must be an expert in Excel including pivot tables, formulas, linking data in various spreadsheets, creating reports, and converting and interpreting numbers to graphs and charts.
• Perform audits of data to verify quality and integrity of the data. Monitor for data compliance and participate in audits as needed.
• Understand the Intake process and support intake activities and administrative work as needed.
• Maintain confidentiality of Protected Health Information and personal information of the children at all times.
• Attend weekly supervisor meetings.
• Pass a fingerprint-based criminal background check.
• This is a fully remote position. Typical hours are 40 hours a week Monday-Friday, however must be flexible to work a nontraditional work schedule as needed.
• Other duties as requested.

MINIMUM QUALIFICATIONS

• High school diploma or GED required. College graduate is preferred.
• Expert in Excel is required.
• Solid working experience in data collection, data input, data analysis, data reporting, data interpretation required.
• Experience verifying the quality and integrity of the data and monitoring for data compliance preferred.
• Bilingual English/Spanish fluency is preferred.
• Excellent time management and organization skills.
• Excellent written and oral communication skills.

The qualified candidate will follow a team concept and support agency goals, colleagues and ORR liaisons. Candidate must be able to effectively work with, be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, gender, gender identity, sexual identity, disability, religious, and racial backgrounds.

Who we are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and iniduals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for iniduals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.

Title: Executive Assistant

Location: United States

Job Description:

The primary responsibility of this role will be to ensure the smooth and efficient administrative support to the CEO of GE Healthcare’s Women’s Health and Xray Business. Responsibilities will be broad and all-encompassing while providing meaningful work and growth across a global $1.2+billion revenue WHXR business with ~800 employees spanning multiple countries.

Job Description

Roles and Responsibilities:

• Support CEO of Women’s Health and Xray Business in all related administrative tasks, and the business operating mechanisms (bi-weekly, monthly and quarterly staff meetings, etc). Produce correspondence, presentations, meeting agendas, and emails. Handle highly confidential and sensitive information. Provide calendar, meeting, and conference management.
• Effective and efficient partnership with the Executive staff administrators, leading multi-faceting meeting coordination & planning, and other support as needed.
• Coordinate complex travel arrangements. Process monthly corporate card and cash expenses
• Support teams by training or supporting others on technology, tools, or systems used in their everyday working practices.
• Support key projects/initiatives roll outs within WHXR as well as broader Imaging segment
• Provide general office administrative services and support. This includes, but is not limited to, processing of invoices, supporting the onboarding of new employees/contingent workers, answering questions re: central sites, internal processes, and e-tools, assisting with international and domestic shipping, initiating IT support requests and liaising with facilities management.
• Proactively resolve scheduling conflicts as they arise
• Assist with communications related activities such as maintaining relevant distribution lists, producing email correspondence, presentations, meeting agendas, new hire and organization change announcements.
• Assist with organizing team building activities and help make the office place a positive/enjoyable experience.

Required Qualifications

• Associate degree or equivalent and 3 years of executive administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior executive level.
• Strong demonstrated writing skills, articulating complex ideas in an easy-to-understand manner.
• Positive personality that enjoys their position, is a good cultural fit for the team, and quickly seen as a “go-to” person that knows how to get things done…and has fun doing it.
• Experience at an advanced level using Microsoft Office applications as well as use of the internet and web applications (i.e. ability to draft correspondence and create PowerPoint presentations for leadership team); basic level of Excel application to create charts, diagrams and tables of data; Concur; Oracle/SAP (a plus).
• Strong attention to detail with a keen eye to anticipate concerns/make recommendations while delivering to deadlines.
• Strong independent critical thinking skills with the ability to be resourceful and propose solutions and connect with others in the business proactively to achieve optimal results.
• Excellent interpersonal, verbal and written communications skills including strong grammatical skills. Ability to effectively interface with senior management and high-profile customers.
• Extremely well organized, with high attention to detail, yet able to multi-task and remain calm in a fast-paced environment of changing priorities.
• Self-Starter, proactive, able to exercise independent judgment with minimal direction. Demonstrated ability to grasp new concepts and think quickly.
• Ability to think clearly and work through ambiguous problems. Possessing the personal drive and commitment to implement innovative solutions.
• Team player and strong relationship builder capable of working within a cross-functional and globally erse teams across different time zones. Can do attitude and willingness to help those outside of direct clients.

GE will only employ those who are legally authorized to work in the United States for this opening.

Desired Characteristics

• Associate degree OR at least five years’ experience working in administration, office management, or related field in a corporate or professional global business environment.
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high-profile clients.
• Professional approach, good judgment, creative problem solver. Possessing the personal drive and commitment to implement innovative solutions.
• Experience with Global travel arrangement coordination for executives. Passports, Visa requirements, etc. Personal or business global travel experience is a plus.
• A self-starter able to work on own initiative and well in a team environment.
• Professional interest to learn, grow in your role with aspirations for career advancement.
• Location: Waukesha GE Healthcare campus in person. Flexible schedule with work from home options

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided: No

Executive Administrative Assistant, UAGC (Remote)

locations

Remote

Full time

The Executive Administrative Assistant position is a full-time employment opportunity. Reporting to the President’s Office Manager and supporting multiple executives at the University of Arizona Global Campus, the Executive Assistant will have regular interaction with multiple departments and or outside agencies for the University of Arizona Global Campus and its subsidiaries. The job will work with a team of Executive Assistants to provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment including, but not limited to, drafting and developing communications; creation and preparation of meeting materials including agendas and meeting minutes, among others; creating and preparing meeting materials for committee meetings and transmitting to team members; administering heavy calendaring and travel; assisting in preparing communication within the company as well as among other entities and iniduals; coordinating and managing events such as large department meetings, board of directors meetings and team retreats; and working on delegated matters requiring discretion and independent judgment.

Duties & Responsibilities:

• Work independently and have the ability to complete a high volume of tasks and projects.
• Customarily and regularly exercise discretion and independent judgment in performing job duties as they relate to outside entities or agencies.
• Work as a team player in a responsive and helpful manner.
• Make decisions and take effective action to resolve problems that affect people within the organization.
• Perform job duties with a high level of integrity and confidentiality on a day to day basis regarding all matters of the company including matters involving executives, agencies/entities and board members inside and outside the company.
• Ability to organize time, manage erse projects and meet critical deadlines.
• Independently field questions and concerns from iniduals within the company and outside companies/agencies/entities and if necessary, direct the questions or concerns to the appropriate inidual at the company.
• Independently drafting and developing communications for use internally and externally.
• Creating and preparing meeting materials for committee meetings and transmitting to team members.
• Administering heavy calendaring, travel, and expense submissions for the executive(s) assigned to support.
• Perform job duties with a high level of integrity and confidentiality on a day to day basis regarding all matters of the company including matters inside and outside the company.
• Take minutes as required, prepares agendas and supporting documents, and completes tasks assigned related to various meetings, such as developing memos, communication and correspondence; identifying meeting participants; collect, prepare, and distribute appropriate briefing materials for all meetings chaired by executive(s) assigned to support.
• Work collaboratively with the team of Executive Assistants to ensure day to day operations of the Office of the President is met and provide backup when needed.
• Strong organizational and administrative skills with a high level of attention to detail.
• Database management and ability to produce reports and use advanced functions.
• Work nights and weekends as needed.

Knowledge, Skills, and Abilities:

• Experience managing and coordinating the schedule and travel for an executive or senior management level employee.
• Possess strong written and oral communication skills.
• Expert working knowledge of MS Office: Office 365, Outlook, Word, Excel, and PowerPoint.
• Must be able to use sound judgment and tact when dealing with board members and public.
• Ability to work under pressure in a fast-paced environment and deal with transitions.
• Excellent communication, interpersonal and organizational skills.
• Possess emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.
• Demonstrated effective critical thinking, independent judgment and decision-making skills.
• Proven ability to multi-task and support on various levels.
• Must be professional with the ability to be discreet with sensitive and highly confidential information.
• Possess integrity, trust, common sense, and problem-solving abilities.
• Self-starter, independent and meticulous with strong follow up skills.
• Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.

Minimum Qualifications:

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience required.

Preferred Qualifications:

• 5 years related work experience in an administrative support role in the corporate setting preferred.
• Working knowledge of Concur, Workday, Serengeti Tracker, and ADP a bonus.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

Rate of Pay: $28.56 – $35.70

Compensation Type: Hourly at 1.0 full-time equivalence (FTE)

Grade: 8

Compensation Guidance:

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting.The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum: $28.56

Grade Range Midpoint: $35.70

Grade Range Maximum: $42.83

Career Stream and Level: PC2

Job Family: Administrative Support

Job Function: Organizational Administration

Executive Assistant, GBO

San Francisco, CA • New York, NY • United States

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, design and build better products — from start to finish. Whether it’s consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!

As an Executive Assistant to the Global Business Operations organization, you’ll be responsible for keeping the leadership team organized and helping them focus on scaling their teams and processes. In this role, you’ll be directly supporting multiple Senior Directors and VP’s to strategically manage day-to-day administrative and operational needs. Their functions include Accounting, Business Development, Business Operations, Corporate Development and Strategic Finance. You’ll work closely with our broader administrative team and cross-functionally with stakeholders across Figma. The role requires someone who is a great communicator, highly organized, and adaptable.

This is a full time role that can be held from one of our US hubs or remotely in the United States.

What you’ll do at Figma:

• Manage leadership calendars, meetings, business travel arrangements and expenses
• Organize in-person team offsites, including working with external venues and internal stakeholders
• Identify opportunities for process optimization throughout team and company processes
• Ad hoc project management

We’d love to hear from you if you have:

• 3+ years of experience in an administrative or support role
• Supported multiple executives and teams of 50+ people
• Experience working in a fast-paced environment and can adapt quickly to changing demands
• Demonstrated ability in prioritization and seeing around corners
• Demonstrated ability of being trustworthy, reliable and will maintain strictest confidentiality
• Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
• Demonstrated ability in fostering inclusivity

While not required, it’s an added plus if you also have:

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting finance or operational teams

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.

Job level and actual compensation will be decided based on factors including, but not limited to, inidual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future. You may view our Pay Transparency Policy by clicking on the corresponding link.

Annual Base Salary Range (SF/NY Hub):

$122,000 – $215,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in erse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace – we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure iniduals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [email protected]. These modifications enable an inidual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma’s Privacy Policy.

Virtual Assistant

• Worldwide, worldwide
• Remote OK
• Full-Time

Virtual Assistant

We are looking for a Virtual Assistant who will be responsible for administrative support to our team while working remotely. You will handle administrative projects and deliver high-quality work under minimum supervision.

You are required to have experience of fulfilling various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. A strong Internet connection is required, along with experience using communication tools like Skype.

Responsibilities:

• Organize communication via emails and phone calls
• Provide customer service as first point of contact
• Organize meetings, travels and accommodations
• Manage contact lists and organize managers’ calendars
• Create and review customer spreadsheets and keep online records
• Conduct market research and report on the results
• Prepare presentations
• Help employees with their administrative queries

  Requirements:

• 1+ years’ experience of working on a Virtual Assistant or other relevant position
• Significant experience with current technologies, like desktop sharing, cloud services and VoIP
• Good practical experience with word-processing software and spreadsheets, particularly MS Office
• Good practical experience with online calendars and scheduling, particularly Google Calendar
• Strong phone, email and instant messaging communication skills
• Strong organizational and time management skills
• High school diploma; additional qualification as an Administrator or Executive Assistant will be a bonus

Research Operations Coordinator

• United States
• Sales Support & Administration
• AGS4_ARIA_LABEL School” data-label=”Business Unit:” id=”header-tags4″ token-data=”JOB_DESCRIPTION.tags4″ token-type=”text”>School
• AGS2_ARIA_LABEL Remote” data-label=”Work Model:” id=”header-tags2″ token-data=”JOB_DESCRIPTION.tags2″ token-type=”text”>Remote

Make an Impact!

At McGraw Hill we create best-in-class, next-generation learning platforms that are used by millions of students and educators worldwide from kindergarten through graduate school. Our goal is to accelerate student success through intuitive and effective learning tools and content that maximize a teacher’s time and a student’s learning experience. We do all of this in a supportive, collaborative environment where you can grow your career in a way that fits into your life.

How can you make an impact?

The focus of the Research Operations Coordinator role is on research participant recruiting, project management, and communication across teams. Time management, organization skills, ability to manage multiple projects at once, and the ability to effectively prioritize tasks are helpful. This position supports the Efficacy Research team.

This is a remote position open to applicants authorized to work for any employer within the United States.

What you will be doing:

• Coordinate all phases of study logistics, including internal team meetings, recruiting, scheduling participant meetings, processing data sharing agreements (DSAs) via DocuSign, coordinating the ordering of licenses and rostering, coordinating the scheduling of professional development, and processing incentive payments.
• Develop, initiate, and maintain verbal and written communications and presentations with key internal partners.
• Support sourcing of participants for research projects.
• Exhibit strong interpersonal and communication skills to collaborate with team members that work remotely via email, phone, and teleconferences.
• Improve and standardize our research operations process, including tools, templates, recruiting flyers, participant screeners, procedures, and schedules to improve efficiency.

We are looking for someone with…

• Knowledge of research processes (preferred)
• Previous experience with research recruiting and scheduling (preferred)
• Experience creating and maintaining databases, specifically Salesforce (preferred)
• Experience with project management within Jira (preferred)
• Knowledge of Personally Identifiable Information (PII) and GDPR best practices.
• Experience crafting processes and frameworks

The pay range for this position is between $41,225-$60,000 annually, however, base pay offered may vary depending on job-related knowledge, skills, experience, and location. Additionally, a full range of medical and/or other benefits may be provided, depending on the position offered. Click here to learn more about our benefit offerings.

McGraw Hill is committed to celebrating and supporting the differences that make us each unique and will not discriminate based on a person’s gender, gender identity or expression, nationality, color, race, ethnicity, religion, sexual orientation, disability, appearance or veteran status. We are proud to be an equal opportunity and affirmative action employer, and we will also provide reasonable accommodation to qualified iniduals with disabilities.

Title: Executive Coordinator, Executive Ofce (Remote)

Location: Remote

Job Description:

About Community Change and Community Change Action:

Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change.

Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.

This position also supports Community Change Action, an affiliated 501(c)(4) advocacy organization. While motivated by the same core values – equity, inclusion, and justice – Community Change and Community Change Action operate independently of one another and each organization has its own board of directors.

Position Description:

The Executive Coordinator will provide high-level strategic support to the Co-President of Community Change/Action with particular emphasis on scheduling, travel, management of administrative tasks, and planning. This position will also provide backup support as needed for the broader Executive Ofce, and play a key role in promoting a sustainable, professional, organized, and collaborative atmosphere.

The Executive Coordinator is an innovative self-starter, who takes initiative and drives projects and tasks to completion. The inidual thrives in a fast-paced environment, demonstrates strong time management and impeccable attention to detail, and can work both independently with minimal supervision and collaboratively as part of a team. The inidual must exercise extreme discretion as they will handle condential information and manage highly sensitive internal and external communications, demonstrate good judgment, be adaptive, exible, and highly trustworthy.

A portion of time will be spent working with Community Change’s sister organization, Community Change Action.

Principal Responsibilities:

Co-President’s Administrative Support

• Manages the Co-President’s calendar, ensuring a clear purpose and strategic use of the Co-President’s time. This includes driving the scheduling of appointments and meetings to support all areas of the Co-President’s work.
• Compiles requests for meetings for the Co-President’s review and decision-making, and provides updates to stakeholders in a timely manner.
• Serve as the primary point of contact for internal and external contacts on behalf of the Co-President.
• Supports the Co-President’s preparation for meetings, including organizing materials, capturing notes, and driving timely follow-up.
• Books Co-President’s travel for out-of-town events and meetings.
• Completes various financial tasks for the Co-President, including processing reimbursements, completing timesheets, and reconciling the Co-President’s organizational credit card.
• Works with the Co-President and Director of Executive Projects to review scheduling and administrative processes, adjusting practices as needed to better serve the needs of the Co-President and the organization.
• Provides scheduling and administrative coverage for the other Community Change/Action Co-President when their Executive Coordinator is out of office.

Events and Project Coordination

• Schedules and manages logistics for occasional Community Change/Action meetings, conferences, workshops and presentations, including compiling and organizing background materials, preparing agendas and minutes, coordinating travel and other logistics, securing and managing vendors and vendor contracts, developing and tracking budgets, and driving follow-up activities, in close coordination with relevant staff and partners.
• Coordinates other projects under the supervision of the Director of Executive Projects.

Writing and Communications

• Drafts and formats emails and letters professionally for general or routine correspondence with both internal and external audiences, under the supervision of the Director of Executive Projects.
• Prepares travel or meeting-related documents, itineraries, etc.
• Routinely communicates with Community Change/Action board members and takes meeting notes and minutes during board meetings.

Qualications:

• Minimum of five to seven years of experience managing calendars for senior-level executives.
• Minimum of three years of experience in a fast-paced non-prot environment.
• Sound judgment, exibility and patience, with the ability to exercise discretion in dealing with highly condential and sensitive matters, both internally and externally.
• Familiarity with 501 (c)(3), 501 (c)(4), and electoral campaigns.
• Fast learner who takes initiative and can drive projects to completion.
• Excellent meeting, event planning and logistics coordination.
• Strong project management skills – highly organized, impeccable time management skills, detail oriented, ability to consistently meet deadlines, and move and follow up on action items.
• Ability to prioritize tasks and produce a clean work product under tight deadlines and the pressure of a fast-paced work environment.
• Familiarity with the broad social justice organizing and advocacy landscape, as well as national politics.
• Strong writing and skills.
• Computer literacy required, including MS Ofce Suite and G-Suite skills. Familiarity with Slack and Zoom video conferencing systems is a plus.
• Excellent interpersonal communication skills, diplomacy, and discretion.
• Team player with the capacity to be resourceful and exible.
• Commitment to advancing economic, racial, and gender justice.
• Knowledge of remote-rst organizational culture and systems.
• Comfortable using our remote work tools including Google Workspace, Microsoft Outlook, and Slack.

This position reports to: Director of Executive Projects

Supervisory Requirements: None

Travel Requirements: This position may require some limited travel.

Salary and Benefits: $75,000 – $85,000 annual salary. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1 and a Summer break the week of July 4th; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.

Classification: Community Change recognizes a staff bargaining unit affiliated with IFPTE Local 70, a union for non-profit workers. This position is not included in Community Change’s bargaining unit and is not covered under the terms of the collective bargaining agreement.

Location: Remote

Equal Opportunity: Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform. We strongly encourage the interest and applications of people of color, women, and people in the disabled and LGBTQ+ communities. Community Change is an Equal Opportunity Employer.

Executive Assistant

Remote

Full time

JR106691

We are seeking an Executive Assistant to serve as the primary administrative support to member(s) of our Account Management Leadership Team. This role is a critically important role, enabling the Leadership team to work most effectively with internal and external stakeholders and fulfill their commitments to Zelis’ clients and internal stakeholders.

This is not just an administrative role; it requires a highly organized inidual to support, manage, and facilitate the needs of the leadership team and be accustomed to being in a visible role and juggling multiple priorities simultaneously. The role also requires a person who is highly resourceful and highly technical to manage the day effectively and efficiently in a fast-paced environment.

Summary of Responsibilities:

• Highly technical, highly organized, multitasker must be able to work paperless
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the leadership’s behalf.
• Expert knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Smartsheets for preparing reports and presentations
• Coordinate Video and Audio conference calls
• Work closely with the leadership team to remain apprised of/schedule upcoming commitments.
• Schedule meetings, maintain and update daily Outlook calendars.
• Confirm objectives for the meeting invites, participants, materials for all calendar needs.
• Work to ensure appropriate and timely communication to meeting participants
• Follow up with copies of communication materials as appropriate.
• Provide direct daily support to the leadership team.
• Responsible for travel, itineraries, meeting arrangements & Workday expense reports
• Prepare presentation materials for meetings using MS PowerPoint, MS Word, MS Excel
• Work discretely with confidential information
• Assist with onboarding new hires to the team
• Work closely with any operational department heads as it relates to departmental projects
• Responsible for the facilitation of client gifts and holiday gifts/cards

Competencies:

• Excellent written and verbal communication skills
• Exceptional organizational skills and multitasker
• Must be sensitive to confidential information
• Ability to recognize and solve problems quickly.
• Ability to anticipate needs while managing the day-to-day workflow
• Must be proactive, accountable and have excellent judgement
• Detail-oriented and able to work in a fast-paced environment
• Ability to quickly adapt to new technology and easily acquire new technical skills
• Must be able to work under pressure and meet deadlines
• Highly resourceful team player, with the ability to function independently with limited direction
• Must be able to work beyond traditional work hours.

Summary of Qualifications:

• Bachelor’s degree or equivalent experience
• 3-5+ years supporting Mid to Senior Level Executives
• Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.

Location and Workplace Flexibility: We have offices in Atlanta GA, Boston MA, Morristown NJ, Plano TX, St. Louis MO, St. Petersburg FL, and Hyderabad, India. We foster a hybrid and remote friendly culture and all of our employee’s work locations are based on the needs of the position and determined by the Leadership team. In-office work and activities, if applicable, vary based on the work and team objectives in ac­­­­­­­­­­­­­­cordance with Company policies.

Zelis is modernizing the healthcare financial experience by providing a connected platform that bridges the gaps and aligns interests across payers, providers, and healthcare consumers. This platform serves more than 750 payers, including the top 5 national health plans, BCBS insurers, regional health plans, TPAs and self-insured employers, and millions of healthcare providers and consumers. Zelis sees across the system to identify, optimize, and solve problems holistically with technology built by healthcare experts – driving real, measurable results for clients.

Commitment to Diversity, Equity,Inclusion, and Belonging

At Zelis, we champion ersity, equity, inclusion, and belonging in all aspects of our operations. We embrace the power of ersity and create an environment where people can bring their authentic and best selves to work. We know that a sense of belonging is key not only to your success at Zelis, but also to your ability to bring your best each day.

Equal Employment Opportunity

Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

We encourage members of traditionally underrepresented communities to apply, even if you do not believe you 100% fit the qualifications of the position, including women, LGBTQIA people, people of color, and people with disabilities.

Accessibility Support

We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified inidual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [email protected].

SCAM ALERT: There is an active nationwide employment scam which is now using Zelis to garner personal information or financial scams. This site is secure, and any applications made here are with our legitimate partner. If you’re contacted by a Zelis Recruiter, please ensure whomever is contacting you truly represents Zelis Healthcare. We will never asked for the exchange of any money or credit card details during the recruitment process. Please be aware of any suspicious email activity from people who could be pretending to be recruiters or senior professionals at Zelis.

Administrative Support Specialist

time type

Full time

job requisition id

R2403618

ICF is currently seeking an Administrative Support Specialist to work on a national technical assistance project. The purpose of this project is to develop and maintain a national case coordination program which provide child welfare-based recommendations for unaccompanied children in Office of Refugee Resettlement (ORR) custody, particularly in the areas of safe and timely release, identification of children with special needs and development of corresponding recommendations, and placement recommendations. The Administrative Support Specialist will use his/her expertise to support processes related to the support elements of this project, including staff hiring, clearances, orientation, ongoing training, continuous quality improvement, and reporting needs across the project.

The successful candidate will have a broad knowledge of project support and coordination. The Administrative Support Specialist will work closely with and under the oversight of the Deputy Program Manager. The position is fully remote.

Key Responsibilities

Administrative Support Specialist responsibilities include:

• Provide administrative support related to the effective and efficient delivery of project deliverables across project teams.
• Support materials for client updates and other external reporting.
• Provide administrative support to the Executive Management Team as needed to support project goals.
• Provide administrative support for all internal and external reporting.
• Provide meeting coordination, including agenda and minutes, as needed.

• Maintain accurate records of staff by location (especially Case Coordinators) and contribute to the Weekly Staffing Report.

Basic Qualifications

• Bachelor’s degree in social work, public administration, communications, public relations, or related field which requires an understanding of written communication.
• A minimum of 1-year professional project coordination experience, including coordinating projects, tasks, deliverables, and reporting.
• Demonstrated ability to communicate effectively both verbally and in written form with project staff and external partners (e.g., subcontractors).
• Proficient with MS office applications (i.e., Word, Excel, and PowerPoint).

Preferred Skills

• Working knowledge of Unaccompanied Children, ORR, and child welfare.
• Experience working for a refugee program.
• Basic proficiency in the use of Smartsheet, Power BI, or similar applications.

Professional Skills

• Ability to promote and contribute to an equitable and inclusive organizational culture and environment.

• Solid team player with proven ability to manage competing priorities, perspectives and stakeholder needs.
• Exceptional project coordination skills, with a focus on TA project coordination.
• Strong analytical, problem-solving, and decision-making capabilities.

• Ability to prioritize and manage multiple activities simultaneously in a fast-paced, changing environment.

• Excellent verbal, interpersonal and written communication skills.
• Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy.

Working at ICF

ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, iniduals with disabilities, and iniduals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.

Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.

Pay Range – There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$63,511.00 – $107,968.00

Nationwide Remote Office (US99)

Title: REMOTE Grant Technical Assistant – Full Time

Location: Falls Church Virginia US

Falls Church, VA, US

Accounting / Finance

Bachelors Degree

Full Time, Temporary

Experienced (Non-Manager)

Remote

Government and Public Sector

First Shift (Day)

Job Description:

Kelly Government Solutions is currently seeking an enthusiastic experienced Grant Technical Assistance! FULLY REMOTE!

Job Title: Grant Technical Assistant

Location: Remote

Job Type: Full-Time – Looking for someone who can start ASAP

Pay: $30 an hour – paid weekly

Job Description:

We are seeking a dedicated Grant Technical Assistance to support the Environmental and Climate Justice (ECJ) Grant Program. This role involves serving as a crucial link between grant applicants and review teams, ensuring effective communication and guidance throughout the grant application process. Plans, conducts, and supervises assignments. Estimates and schedules work to meet completion dates.

Key Responsibilities:

• Conduct preliminary reviews of grant applications to assess technical and programmatic alignment with ECJ objectives.

• Provide detailed feedback and suggestions for technical adjustments to applicants, based on preliminary reviews and insights from subject matter experts. • Facilitate communication between applicants and grant reviewers, aiding in clarifying requirements and enhancing application quality. • Assist in guiding applicants through the grant application process, ensuring compliance with program guidelines and objectives. • Manage a maximum of 10 communities simultaneously, ensuring effective coordination and support for each.

Required Qualifications:

• Bachelor’s, Master’s, or PhD in a relevant field.

• A minimum of 7 years of experience in working with grants and supporting communities, particularly those facing challenges, emergencies, or crises. • Experience in technical assistance, community engagement, or related fields. • Proficiency in Spanish is a plus but not a requirement • Strong communication and interpersonal skills. • Ability to work remotely and coordinate with a erse team and a computer to work off of. • Experience in grant application processes and review. • Knowledge of environmental justice, climate change, and related issues. • Ability to provide constructive feedback and technical guidance. • Capacity to work independently with minimal supervision. • Interview flexibility and ability to start asap

This position offers a unique opportunity to contribute to a significant environmental justice initiative, supporting communities in need while working in a dynamic and impactful role.

The job is 100% remote, providing flexibility and the chance to be part of a dedicated team committed to making a difference.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly Government Solutions?

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the world’s most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. It’s just another way we make the job search work for you.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace ersity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center.

Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar iniduals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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Executive Assistant

Extend, Inc.

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• 9/14/2024 

• Remote Work Level:

  100% Remote

• Location:

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• Job Type:

  Employee

• Job Schedule:

  Full-Time

• Career Level:

  Experienced

• Travel Required:

  No specification

• Education Level:

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• Salary:

  95,000 – 110,000 USD Annually

• Benefits:

  Unlimited or Flexible PTO, Health Insurance, Dental Insurance, Vision Insurance, Retirement Savings, Paid Time Off

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Job Description

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Title: Executive Assistant

Location: Remote, US

Job Description:

About Extend:

Extend is modernizing the $100 billion-per-year protection plan industry using cutting-edge technology and top-notch customer service.

Our technology-forward omnichannel and API-first solution allows any merchant to offer protection plans, both online and in store, while also providing a merchant’s end customers with a vastly improved and modern support experience that eliminates many of the issues customers face today with legacy underwriters. More recently, Extend also launched a shipping protection solution, covering consumers in the case of lost, damaged or stolen packages. This is further expanding the company’s addressable market and value creation for merchants.

We are a venture-backed startup in downtown San Francisco led by founders who have previously had multiple successful exits. Extend simplifies the technology stack for the product and shipping protection industries.

About the Role:

Extend is looking for a highly adaptable, motivated and execution-oriented Executive Assistant who enjoys working in a fast-paced, entrepreneurial start-up environment that is high energy and mission and results-driven.

This role will support the EVP & General Counsel (who also oversees People/HR) and SVP of Operations and have the opportunity to work on a broad range of matters and make an impact. The dynamic nature of the role requires that the ideal candidate be able to self-motivate and have exceptional organizational, communication and time management skills, as well as the ability to identify and anticipate executives’ needs. The inidual must interact seamlessly and professionally company-wide to enable executives to be more efficient and impactful. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information professionally and discreetly.

This is a role for a proactive, collaborative and team-oriented problem solver, who can multi-task and exercise judgment in prioritizing calendars, meetings and projects generated from multiple inputs. If you are looking to be part of a hardworking and fun team, we’d love to talk with you!

What You’ll Be Doing:

• • Combination of business (75%) and personal (25%) support to a small group of executives (2), plus more general support to the People and Ops teams for specific projects and initiatives and other executives (to cover/pitch in).

• • Primary point of contact for internal and external constituencies on all matters pertaining to each executive’s office.

• • Acting as a confidant and liaison to other managing internal stakeholders, external partners and others as executives see fit.

• • Heavy scheduling (Google Apps proficiency) and management of executives’ time.

• • Taking initiative to research and provide executives with materials needed for meetings.

• • Composing correspondence on behalf of executives to be shared internally and externally.

• • Coordinating complex travel arrangements and detailed itineraries (candidate not required to travel right now).

• • Organize, execute and assist with special events and offsites, including all logistics and budgetary requirements designed to build culture and teamwork.

• • Attend meetings to assist in capturing timelines and action items to deliver progress updates.

• • Help maximize productivity by anticipating challenges before they arise.

• • Managing expenses, paying bills and maintaining well-documented financial files.

What We’re Looking For:

• • 3+ years of experience supporting C-Level executives in a fast paced, innovative environment.

• • This role can be a remote – work from home role which would require the ability to manage across time zones and balance priorities without in-person guidance.

• • Superior oral and written communication skills with the ability to communicate clearly and effectively with senior leaders, external partners and household staff.

• • Highly process-oriented and organized.

• • Proactive problem solver; doesn’t wait to be directed.

• • Ability to keep pace and partner with busy executives to ensure they are abreast of projects, upcoming commitments and responsibilities, following up appropriately with minimal interaction to respect their time.

• • Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.

• • Background in managing multiple teams across multiple geographic locations and time zones, in a remote working environment.

Estimated Pay Range: $95,000 – $110,000 per year salaried*

* The target base salary range for this position is listed above. Inidual salaries are determined based on a number of factors including, but not limited to, work location and job-related knowledge, skills and experience.

Life at Extend:

• • Working with a great team from erse backgrounds in a collaborative and supportive environment.

• • Competitive salary based on experience, with full medical and dental & vision benefits.

• • Stock in an early-stage startup growing quickly.

• • Very generous, flexible paid time off policy.

• • 401(k) with Financial Guidance from Morgan Stanley.

Extend CCPA HR Notice

Title: Administrative Assistant

Location: United States

Job Description:

Position Overview

The Coalition of Communities of Color (CCC) is seeking an Administrative Assistant to provide logistical and administrative support to the organization and our programs. The Administrative Assistant’s work will help ensure CCC meets our commitments to community members and partners and move us forward in our mission for racial justice.

As our Administrative Assistant, you will support general CCC operations as well as specific programs, including our research, advocacy, environmental justice, and political programs. Your work will immediately add critical capacity to our programs so that we can broaden and deepen our impact toward systemic change.

You may be the right candidate if you are highly organized and detail-oriented, love checking items off a to-do list, and thrive on varied and dynamic work in a highly collaborative environment with colleagues committed to racial justice. Your day-to-day work will have touchpoints with many of our programs and staff. As CCC’s Administrative Assistant, you will also help us establish and implement new systems — we will be learning from you.

This position is an excellent opportunity for someone who is passionate about racial justice and looking to enter the nonprofit sector. Through this work, you will gain a deeper understanding of the wide variety of issues and strategies CCC uses to advance racial justice. CCC is committed to the growth of our staff and providing learning and relationship-building opportunities.

This position is primarily remote but the Administrative Assistant must be able to attend in-person meetings and events when assigned. The Administrative Assistant will have some flexibility to determine their schedule with manager approval. The Administrative Assistant will be welcome to attend general CCC meetings and activities.

Job Responsibilities

Data Support: You will help us better track important data obtained from community engagement, research, workshops, and surveys. You will also help CCC build relationships and track our contacts by adding and updating contacts and tracking donations.

Financial and Contract Administration: You will support CCC’s financial operations and commitments to our partners and participants by supporting bookkeeping, invoicing, contract management, and distribution of stipends to community participants.

Meeting and Event Coordination: You will support events and meetings to advance CCC’s community engagement, research, and coalition activities by managing logistics for in-person events and meetings, and supporting communications. You will also help advance our research, environmental justice, and advocacy by coordinating group meetings, interviews, and focus groups. You’ll also have the opportunity to engage in our programmatic work by leading breakout sessions, and documenting meetings and activities.

Communications: The Administrative Assistant will ensure CCC sustains its relationships with our partners and supporters through strong communications, including assisting with member email updates, mailings, and language accessibility services.

Coordination and General Support: You will keep CCC’s programs and operations running smoothly and add to our capacity by coordinating closely with our team, communicating administrative updates, and jumping in to support a range of tasks as needs arise.

Qualifications

• Commitment to CCC’s mission of advancing racial justice and equity
• One year of performing relevant administrative activities; this may be met through substantively related internship or volunteer experience
• Outstanding time management skills and ability to manage and prioritize a large volume of erse tasks on multiple deadlines
• Strong computer skills and ability to learn database systems
• Able to learn and follow systems and procedures with strong attention to detail
• Eager to collaborate and provide support to colleagues wherever needed
• Able to communicate effectively and efficiently
• Proactively identifies solutions and improvements to the organization’s processes

Experience in the nonprofit sector and direct experience working with communities of color in the region is a plus but not required.

Compensation

This is a non exempt position with an hourly salary range $22.50–$26.75 at an estimated 30 hours per week. CCC works to provide our staff with support for their health and well-being and recognize the value of their work through robust paid vacation and sick leave, health and dental insurance for employees with 100 percent of premiums paid, and additional benefits, including:

• Paid time off: Paid vacation increasing with tenure at the organization (accrued on an hourly basis); sick leave; 12 paid holidays and one week office closure in December.
• Insurance: Medical, dental, vision, short and long-term disability, and life insurance for the employee, with 100% of premiums paid by CCC.
• Additional benefits: Flexible Spending Account (health savings and daycare), Transportation Savings Account, Employee Assistance Program, monthly phone and transportation stipends, and full reimbursements for the employee’s Paid Leave Oregon contributions.
• Retirement: Employees may enroll in a 401k retirement plan upon hiring and receive a matching contribution after one year of employment.
• Resources and paid time for training, skill-building, and professional development

Location and Hours

Work Environment: Daily job activities for this position may be conducted fully remotely. The Administrative Assistant must be available to attend in-person coalition and program meetings as needed.

Hours: The Administrative Assistant will work with their manager to set their schedule. At least 70% percent of hours must overlap with CCC’s standard office hours of 9 AM to 6 PM, but some tasks may be performed outside of these hours if preferred by the Administrative Assistant and approved by their manager.

Administrative Assistant 3

Location:Nationwide

Location Type: Remote

Schedule:Full_time

Req:R-351414

About this job

Become a part of our caring community and help us put health first

The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

The Administrative Assistant 3 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Use your skills to make an impact

Required Qualifications

• 2 + years of administrative experience
• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

• Associate or bachelor’s Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing
• Experience with organizing and conducting very large department meetings including content management, audio/visual, recordings, surveys, etc.

Additional Information

Work-At-Home Requirements:

• WAH requirements: Must have the ability to provide a high speed DSL or cable modem for a home office. Associates or contractors who live and work from home in the state of California will be provided payment for their internet expense.
• A minimum standard speed for optimal performance of 25×10 (25mpbs download x 10mpbs upload) is required.
• Satellite and Wireless Internet service is NOT allowed for this role.
• A dedicated space lacking ongoing interruptions to protect member PHI / HIPAA information

Interview Format:

As part of our hiring process for this opportunity, we will be using an exciting interviewing technology called HireVue to enhance our hiring and decision-making ability. HireVue allows us to quickly connect and gain valuable information for you pertaining to your relevant skills and experience at a time that is best for your schedule.

If you are selected, you will receive correspondence inviting you to participate in a HireVue assessment. You will have a set of questions and you will provide responses to each question. You should anticipate this to take about 15 – 20 minutes. Your answers will be reviewed, and you will subsequently be informed if you will be moving forward to next round.

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and inidual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

$51,800 – $71,200 per year

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

About us

Humana Inc. (NYSE: HUM) is committed to putting health first – for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health – delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, iniduals, military service personnel, and communities at large.

Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. It is also the policy of Humanato take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Administrative Assistant – Operations Leadership

Remote

Full Time

Corporate

Mid Level

Help at Home is the leading national provider of in-home personal care services, where our mission is to enable iniduals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 49,000 compassionate caregivers across 12 states. We’re focused on serving people and the communities we are part of.

Job Summary:

Help at Home is seeking a detail-oriented and proactive Administrative Assistant to support five operations leaders in their day-to-day activities. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a strong sense of responsibility. The Administrative Assistant will be responsible for managing expenses, coordinating calendars, planning and organizing meetings and events, and performing other tasks as assigned.

This is a REMOTE role.

As a key member of the team:

• You are flexible and can embrace change
• You value progress over perfection
• You care about your work, the team you’re on, and the people we are helping
• You make it a priority to get to know the people around you – build relationships with your colleagues and business partners
• You say what needs to be said, while considering how it’ll affect culture and output
• Hold others to a high standard

Essential Duties and Responsibilities:

• Calendar Management: Coordinate and manage the calendars of five operations leaders, scheduling meetings, appointments, and travel arrangements to ensure efficient time management.
• Expense Management: Track and process expense reports, ensuring timely and accurate submissions in accordance with company policies.
• Meeting & Event Planning: Organize and coordinate meetings, including preparing agendas, managing logistics, and following up on action items.
• Communication & Correspondence: Draft, review, and manage communications, including emails, memos, and reports, ensuring clarity and professionalism.
• Project Support: Provide support for special projects and initiatives as directed by the operations leaders, contributing to the successful execution of company goals.
• Performs other job-related duties as assigned.

This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above.

Required Skills/Abilities:

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively.

Education and Experience:

• High School Diploma or GED required.
• Prior office experience is preferred, including experience with organizing information and working with databases.

Title: Administrative Coordinator, Medical Intelligence

Location: Wellesley Hills United States

locations

U.S. Employees (Remote)

Baltimore, Maryland

Hartford, Connecticut

Portland, ME

U.S. Telecommuters

View All 8 Locations

time type

Full time

posted on

Posted 6 Days Ago

job requisition id

JR00100341

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You’ll work with dynamic colleagues – experts in their fields – who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you’ll have new and exciting opportunities to make life brighter for our Clients – who are at the heart of everything we do. Discover how you can make a difference in the lives of iniduals, families and communities around the world.

Job Description:

Location: We support US flexible working arrangements in the contiguous 48 states.

At Sun Life, we look for optimistic people who want to make life brighter for ourClients.We understand the value of erse cultures, perspectives, and identities, and want you to bring your full and authentic self to work.Every day,you’ll be empowered and challengedbyworking withdynamic colleaguesto find new and innovative ways to make Sun Life the best benefits company in America.

The opportunity: The Administrative Coordinator, Medical Intelligence is responsible to support the Senior Medical Intelligence Representative in a team-based workflow to identify and profile physicians and providers based on specific clinical needs and patient preferences, and to create a valuable deliverable for a variety of Group clients. As an Administrative Coordinator, your role is to perform historic medical intelligence searches of our research databases, execute the research call list that is provided by Senior Medical Intelligence Representatives, develop formatted deliverables, and complete relevant special projects assigned from the Team Leads of the Medical Intelligence department.

How you will contribute:

• Conduct research on top physicians and providers by utilizing erse and authoritative sources
• Collaborate with the research team to creatively and strategically solve customer requests
• Perform interviews with physician offices to confirm specialties and expertise
• Obtain key information that will be used to prepare written reports for clients
• Assist Team Leads with special research or administrative projects

What you will bring with you:

• Ability to work with a erse range of people
• Experience in medical research or the medical field preferred
• Exceptional internet researching skills
• Excellent verbal and written communication skills
• Associates or Bachelors Degree preferred
• Strong PC skills; MS Office and Internet research experience required
• Demonstrated ability to work well in a deadline driven environment
• Ability to think quickly and respond to urgent requests and changing circumstances
• Professional telephone etiquette and skills required

Do you see yourself in this role even if you haven’t checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents ersity in all forms. If you think you might thrive in this setting, we would love to hear from you.

Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you!

Life is brighter when you work at Sun Life

• Excellent benefits and wellness programs to support the three pillars of your well-being – mental, physical and financial – including generous vacation and sick time, market-leading paid family, parental and adoption leave, a partially-paid sabbatical program, medical plans, company paid life and AD&D insurance as well as disability programs and more
• Retirement and Stock Purchase programs to help build and enhance your future financial security including a 401(k) plan with an employer-paid match as well as an employer-funded retirement account
• A flexible work environment with a friendly, caring, collaborative and inclusive culture
• Great Place to Work® Certified in Canada and the U.S.
• Named as a “Top 10” employer by the Boston Globe’s “Top Places to Work” two years running

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are a California resident, the salary range for this position is:

• Southern California region: $43,200-$58,300 annually
• Central California region: $45,600-$61,600 annually
• Northern California region: $48,800-$65,900 annually

If you are a Colorado or Nevada resident, the salary range for this position is $41,300-$55,800 annually

If you are a Connecticut or Maryland resident, the salary range for this position is $43,200-$58,300 annually

If you are Washington or Rhode Island resident, the salary range for this position is $45,600-$61,600 annually

If you are a New York resident, the salary range for this position is $48,800-$65,900 annually

We consider various factors in determining actual pay including your skills, qualifications, and experience. In addition to salary, this position is eligible for incentive awards based on inidual and business performance as well as a broad range of competitive benefits.

Sun Life Financial is a leading provider of group insurance benefits in the U.S., helping people protect what they love about their lives. More than just a name, Sun Life symbolizes our brand promise of making life brighter -for our customers, partners, and communities. Join our talented, erse workforce and launch a rewarding career. Visit us at www.sunlife.com/us to learn more.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

#LI-remote

Our Affirmative Action Program affirms our commitment to make reasonable accommodation to the known physical or mental limitation of otherwise-qualified iniduals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email [email protected] to request an accommodation.

At Sun Life we strive to create a flexible work environment where our employees are empowered to do their best work. Several flexible work options are available and can be discussed throughout the selection process depending on the role requirements and inidual needs.

For applicants residing in California, please read our employee California Privacy Policy and Notice.

Job Category:

Administrative Services

Posting End Date:

22/09/2024

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Executive Assistant (Remote)

Location: US

• United States – Remote (within location)
• Full-Time

Job Description:

• Executive Assistant

Our client is a dynamic, boutique wealth management firm that is looking to add an experienced Executive Assistant to support the Founder. The firm’s mission is to educate the community about all things financial and empower them to live their best lives. They design a personalized plan and help clients execute it, by safely navigating their financial journey and having meaningful adventures along the way.

The firm provides comprehensive financial planning, education funding strategies, holistic wealth management, retirement planning, and risk management and is equipped to handle fee-based financial planning, fee-based investment advisory solutions, as needed.

Responsibilities include but are not limited to:

• Calendar management for the Founder to include:
• Contact clients to schedule and confirm appointments
• Schedule & re-schedule meetings as needed
• Prioritization & ability to efficiently operate in a fast-paced environment
• Protect time as needed
• CRM management
• Input client information into the system and updating across all platforms as needed
• Manage travel arrangements as needed
• Prepare marketing lists for the Founder/team
• Update and manage master client list
• Manage special projects such as client birthdays, specific events, etc.
• Plan and execute client events when needed
• Enhance the organization of the team and find efficiencies for the Founder
• Email existing or new clients for meetings using a structured template and system
• Contact clients to confirm receipt of forms or request return of completed form and maintain current client information
• Handle case notes, process correspondence and maintain client case files
• File new statements, account forms and other insurance/investment-related materials

Requirements

• Minimum of 3 years of E.A./administrative experience in financial services
• Ability to work with a fast-paced, dynamic team
• Extremely high attention to detail
• Ability to communicate clearly and effectively
• Excellent verbal and written communication skills
• Strong time management and prioritization skills
• Accuracy and care for legal documents and confidentiality of clients
• Appreciation for a compliance-rich environment

Compensation

• $75K – $95K base salary + bonus opportunity
• Full benefits including medical insurance, dental insurance, vision insurance, life insurance, short term and long term disability insurance, 401K with 3% match, employer funded HSA, paid holidays and PTO.

Executive Administrative Assistant

Job Locations US-TX-Plano | US-Remote

Job ID

2024-3156

# of Openings

1

Category

Admin/Clerical

Overview

The Executive Assistant is a key member of the Administrative Support team and provides comprehensive office management and executive administrative support to the Chief Commercial Officer and other members of the Executive Leadership team as requested. The Executive Assistant’s duties regularly requires the use of discretion an independent judgment related to matters of significance.

Position Location

This is a remote-based position within the Continental US.

Candidate Experience Profile

* High school diploma or equivalent. Bachelor’s Degree or College Course work preferred

* 5+ years’ experience as an Executive Administrative Assistant in a C-suite corporate environment.

* Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint

* Advanced proficiency managing complex calendars, arranging travel and processing expenses

* Advanced proficiency in coordination of meetings, agenda development and arranging technical support

* Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues

* Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality

* Ability to travel 1-2 days per quarter as requested

Our Company

Founded in 1926, Maxor is a leading, independent pharmacy solutions platform that improves prescription drug affordability and outcomes. Over time, Maxor has built a unique and complementary suite of services and technology offerings that deliver clinical, financial and strategic value to patients, payors and providers across the pharmacy supply chain. Maxor has a proud heritage of growth and innovation earned over the decades. Amarillo, Texas is the legacy headquarters for Maxor, but our talent base is national. We operate pharmacies and other business operation sites across the United States with employees working from 42 states.

Why Maxor?

Pharmacies are essential to healthcare, with nearly 90% of the US population living within 5 miles of one and seeing their pharmacist an average of 12 times a year. Providing a positive patient experience is crucial to ensuring patients adhere to their therapies. At Maxor, we recognize that our employees are our most valuable assets. We actively seek and retain talented professionals who are mission-driven to improve healthcare outcomes for patients. Our employees are essential to their own well-being, finding fulfillment in meaningful work, competitive compensation, erse and inclusive teams, and limitless career possibilities.

With a workforce of 1,200+ and almost a century of pharmacy experience, we offer the stability of a Fortune 500 company and the energy and innovation of a startup. Our expertise and technology support the entire pharmacy ecosystem, but our impact goes beyond pharmacy services. We enable pharmacy care.

Responsibilities

1. Manage a wide range of corporate office management functions.
2. Serve as primary point of direct administrative contact and liaison with other departments, iniduals, and external agencies on a range of business matters; meeting organization, conferences, and other special events as required
3. Provide administrative support to include telephone coverage, managing calendars/schedules, making travel arrangements, copier projects, mail handling and sorting, filing, office supply control and necessary communications internally and externally.
4. Arrange travel as needed.
5. Arrange travel for visitors to Maxor as needed.
6. Assist in the coordination, management, and completion of special projects as appropriate.
7. Create, compose and edit technical and/or administrative correspondence and documentation; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate.
8. Prepare internal reports such as check requests, expense reports, and miscellaneous data entry projects.
9. Approve orders and invoices for office supplies and miscellaneous operating supplies for the Executive suite.
10. Reconcile corporate credit card statements as needed.
11. Coordinate other activities and business dealings on behalf of the Executive suite.
12. Maintain originals and copies of all corporate contracts in appropriate files. Maintain tracking system of contract terms, renewal dates, and requisite termination notice.
13. Provide administrative support to 3rd party contracting and marketing departments when needed.
14. Maintain exceptional levels of inter/intra departmental working relationships. Champion a friendly atmosphere within the department and company.
15. Respond to change, performance improvement support, professional growth, and meet development goals.

Qualifications

Education:

• High school diploma or equivalent. Bachelor’s Degree or College Course work preferred but not required

Experience:

• 5 years’ experience in as an Executive Administrative Assistant in a C-suite corporate environment.

Knowledge, Skills, and Abilities:

1. Advanced proficiency with MS Office; Outlook, Excel, Word, PowerPoint
2. Experience working as a collaborative member of an administrative team to ensure consistent, effective administrative coverage
3. Proven track record of experience working cooperatively and effectively with all stakeholders across the organization
4. Advanced proficiency managing complex calendars, arranging travel and processing expenses
5. Advanced proficiency in coordination of meetings, agenda development and arranging technical support
6. Self-starter with a strong sense of ownership and involvement
7. Excellent command of the English language
8. Full comprehension of office management principles and procedures
9. Knowledge and confidence to make administrative and procedural decisions using sound judgement involving sensitive, confidential issues
10. Ability to recognize sensitive, confidential and proprietary information and discipline to maintain information with the highest level of integrity and confidentiality
11. Strong time-management skills and the ability to organize and coordinate multiple projects at once
12. Ability to create, compose, and edit written materials
13. Polished communicator with strong verbal and written skills to effectively interact with a wide range of customers, both internal and external
14. Ability to gather data, compile information, and prepare reports
15. Ability to develop and maintain record keeping systems and procedures
16. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in areas of expertise
17. Ability to travel 1-2 days per quarter as requested

WE OFFER

At Maxor, we foster a erse and progressive culture that promotes a work-from-home model and a “dress-for-your-day” approach to work attire. Our team-oriented environment encourages collaboration and innovation.

We offer highly competitive compensation and comprehensive health benefits including:

• Comprehensive mental health and wellbeing resources
• Nationwide Blue Cross Blue Shield PPO with employee-friendly plan design, including a $850 inidual annual medical deductible and $25 office visit copays, with low biweekly premiums
• Company-paid basic life/AD&D, short-term and long-term disability insurance
• Rx, dental, vision, other voluntary benefits, and FSA
• Employer-matched 401k Plan
• Industry-leading PTO plan
• And more!