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Executive Assistant

Remote

Full time

job requisition id R0010160

Job Description:

Job Purpose:

The Executive Assistant will provide a high level of active and independent administrative support to the Chief Financial Officer (CFO) and the Chief Human Resources Officer (CHRO). The Executive Assistant will be responsible for administrative tasks, project management, HR budget management, and ad hoc finance projects. This role provides critical support for the efficient operation of our leadership team.

Position responsibilities include but are not limited to:

• Manage and coordinate schedules, appointments, catering, and meetings for both the CHRO and CFO, ensuring efficient time management and prioritization.
• Coordinate executive travel and ensure smooth travel experience.
• Facilitate internal and external communication, acting as a liaison for the CHRO and CFO.
• Prepare and edit correspondence, reports, and presentations.
• Provide administrative duties, including but not limited to, handling phone calls, emails, and filing.
• Assist the CHRO in the systematic collection of information and data for the development and management of the HR budget, aligning financial resources with organizational objectives.
• Serve as the recording secretary for the System Finance, Investment, and Audit Committee meetings and manage meeting logistics for trustees and other attendees.
• Handle confidential and non-routine information with the utmost discretion.
• Submit, reconcile, and track departmental expense reports and invoices.
• Prepare and complete corporate insurance filing procedures.
• Continually seek to identify and employ methods to improve existing processes or solve complex problems.
• Manage the publication of monthly organizational charts for The System Office.
• Complete and manage special projects and reports as needed.

Required Qualifications:

Knowledge and Skills:

• High level of reliability, discernment, and commitment to maintain confidentiality.
• High attention to detail is a must.
• Must possess advanced knowledge/skills in Microsoft Office including Word, Excel, PowerPoint, and Web applications. Preferred ability to utilize Microsoft Visio.
• Excellent written communication skills with consistent application of correct spelling, punctuation, and grammar for preparing and proofreading various documents and reports, including drafting and editing executive facing deliverables.
• Must have strong interpersonal and outstanding oral communication skills with the ability to multi-task and maintain a high level of productivity and efficiency.
• Must be responsive, quick-thinking, collaborative, and possess an innate ability to anticipate and respond to issues.
• Must take initiative to proactively act on behalf of the CFO and CHRO.
• Establish priorities, and work in an organized manner with emphasis on detail and accuracy.
• Ability to handle multiple tasks and assignments and meet deadlines.
• Project management: Ability to work independently without close supervision and as a member of a team.

Education:

• Bachelor’s degree, or experience in lieu of degree.

Experience:

• Two to three years of related experience required, experience working as an administrative assistant to senior level executives is desired.
• Demonstrated proficiency with spreadsheets and expense & budget management.
• Preferred experience supporting advanced systems and technology.

Working Conditions:

• Remote, but with incidental travel throughout the year to provide logistical leadership for major events and gatherings.

Compensation & Benefits

This opportunity is budgeted at $55,000 – 70,000 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.tcsedsystem.edu/careers/

The Community Solution is an Equal Opportunity Employer.