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American Physical Society - APS 5 days ago
district of columbiahauppaugelocation: remotemarylandnew yorkus college parkwashington d.c
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Editorial Operations Assistant


Department:Editorial Operations


Who we are:

The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world.

Position Summary:

Do you want to support editors reviewing and publishing new research? Then this role is for you! The American Physical Society has an opportunity for an EditorialOperationsAssistant. The ideal candidate must have a sharp eye for detail, good writing, and a devotion to the highest standards of accuracy, precision and verification. Of course, an interest in physics is a plus. Does this sound like you? Apply today!

The APS has a remote first concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.This position could require at times in office work, various geographic events and meeting attendance as instructed by your Supervisor.APS values ersity and welcomes candidates from a variety of backgrounds. APS offers a dynamic work environment with an outstanding total compensation package including salary, outstanding benefits, and excellent paid time off.


  • Works with peers, as well as our professional and remote Editors, to manage the incoming and outgoing correspondence related to each manuscript, including enteringthe appropriate identifying information in our editorial database.
  • Ensures confidentiality, an essential component of peer review (authors do not knowthe identity of those scientists reviewing their submitted manuscripts), throughout theeditorial process.
  • Carefully reviews incoming correspondence. Understanding the nature of each communication and accurately entering the appropriate database notation to reflect the intended purpose of the communication, facilitates the smooth progression of each taskto the appropriate next stage in the process.
  • Confirms the accuracy of all information in our database and facilitates the progression of the peer review process by communicating with authors, editors, referees and our production department throughout the process.
  • Checks to ensure we have secured appropriate publication rights for each article throughout the process and up to acceptance for publication.Responsible for quality assurance throughout the process.
  • Fully participates in the regular review and update of the relevant Departmentdocumentation on Confluence, as well as other departmental training and supportiveresources.
  • As part of the EditorialOperations team, this inidual is expected to contribute to theoverall success of the Department, the Journals, and the APS, demonstratingcommitment to the APS Core Values and to the team.

Education:High School Diploma or equivalent required. Associates degree required. Bachelor’s degree preferred. In lieu of an Associate’s degree, relevant work experience may be accepted.

Experience, Knowledge, Skills, and Abilities:

  • Minimum two years experience in high volume correspondence processing, preferablyin an editorial environment
  • Educational and/or professional background with emphasis on written communicationspreferred
  • Technical skills and experience using databases and software applications
  • Minimum (accurate) keyboarding skills required and data entry experience is desirable
  • Capable of working in a high volume environment, receiving instruction from a variety ofiniduals and adapting to frequently shifting priorities
  • Ability to work as part of a team, as well as independently
  • Detail oriented with strong problem solving skills
  • Strong written and verbal communication skills

Travel:Position may require some business travel to attend meetings and events as directedby supervisor.


The salary range for this position takes into account various factors influencing compensation decisions, such as skill sets, experience, training, and other business and organizational requirements. The salary listed within the specified ranges considers relevant experience. Our compensation philosophy at APS aims to maintain salaries at the midpoint of the market. As a result, we typically hire within the target starting range. Exceptional, rare cases may merit reviews above target starting range for specialized or niche skills aligned with strategic operational goals.

Hiring Range:$38,449/year – $52,387/year (USD)

Target Starting Range:$38,449/year – $42,775 /year (USD)

Work Environment:

Our physical offices are located in College Park, MD, Washington D.C andHauppauge, N.Y.We are operational in most US states.We are not operational in all 50 states.The APS has a remote first concept that promotes equal treatment and equal access within the United States, independent of physical work location, with a majority of staff working primarily from remote work locations.APS allows flexible work hours; responsiveness is required, however, during the core 9 am to 5pm Eastern Standard Time workday.

Our Core Values:

  • The Scientific Method
  • Truth and Integrity
  • Diversity, Inclusion, and Respect
  • Partnering, Cooperation, and Open Collaboration
  • Speaking Out
  • Education and Learning

Web Presence:

Social Media:

Amazing 2024Benefit Offerings:

  • Flexible schedules and ability to work remotely
  • 8% employer-paid retirement contribution
  • Investment advisement services: 100% employer paid
  • Medical benefits: PPO or HDHP option
  • Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
  • Lifestyle Spending benefit up to $2000.00 (USD) – 100% employer paid
  • Dental benefits: inidual coverage 100% employer paid
  • Vision benefits: inidual and dependent coverage 100% employer paid
  • Basic Life & Accident insurance: employee coverage 100% employer paid
  • Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
  • Disability insurance: employee coverage 100% employer paid
  • Voluntary Accident & Critical Illness insurance
  • Healthcare, Commuter & Dependent care flexible spending accounts
  • Vacation: 15 days annually
  • Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December
  • Personal leave: 4 days annually
  • Volunteer leave: 1 day annually
  • Sick leave: 10 days annually
  • Bereavement & Compassion leave: 2 -15 days based on loss
  • 12 weeks employer-paid family leave
  • College tuition reimbursement plan
  • Job related seminar & continuing education
  • Professional Certification/Recertification 100% employer paid
  • Training and professional development; access to LinkedIn Learning on-demand courses
  • Employee Assistance Program
  • Mindfulness Meditation: live and on-demand classes
  • APS does not offer relocation assistance/costs

The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the inidual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for iniduals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at [email protected].

The Know Your Rights: Workplace Discrimination is Illegal” poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The Pay Transparency Non Discrimination Provision, prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect iniduals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a “remote first” concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations.We welcome you to apply today!