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OUTREACH AND MEMBERSHIP SERVICES COORDINATOR
Outreach and Membership Services
San Francisco, California Remote, United States
Earthjustice is the premier nonprofit environmental law organization. We take on the biggest, most precedent-setting cases across the country. We wield the power of law and the strength of partnership to protect people’s health; to preserve magnificent places and wildlife; to advance clean energy; and to combat climate change. We partner with thousands of groups, supporters, iniduals and communities to engage the critical environmental issues of our time and bring about positive change. We are here because the earth needs a good lawyer.
Founded in 1971, Earthjustice has a distinguished track record of achieving significant, lasting environmental protections. We achieve this by hiring people who share a passion for justice and a healthy environment. Our headquarters are in San Francisco with offices in Anchorage, Juneau, Los Angeles, Chicago, Tallahassee, Honolulu, Houston, New Orleans, New York, Philadelphia, Denver, Seattle, Bozeman, Miami and Washington, D.C.
The Outreach and Membership Services (OMS) team is primarily responsible for bringing new donors into Earthjustice and building relationships with current donors and supporter activists through direct mail, a mid-level giving program, and membership services activities. We are a results and values-driven team actively working to develop equitable fundraising practices, expand supporter ersity, and apply the principles of Community-Centric Fundraising.
The Outreach & Membership Services Coordinator reports to the Sr. Director of Outreach and Membership Services and is responsible for the operational functions and systems development of the current 10-person OMS team, supporting its fundraising efforts by increasing efficiency and accountability. An essential team member, the OMS Coordinator facilitates healthy team culture through internal communications, resource development, trainings, and gatherings. The position provides administrative support and project management, coordinates all aspects of onboarding new hires, schedule management, and travel logistics; and will assist with writing and copy-editing assignments, budget tracking and maintenance, membership services, and donor stewardship and cultivation activities requiring interaction with donors and the general public. The OMS coordinator will partner on team-wide projects with the Sr. Director, including annual and/or strategic planning processes and liaising with teams across the department and organization. The ideal candidate is a self-starter able to work both collaboratively and independently, with strong interpersonal skills, diplomacy and discretion, financial acumen, and the ability to adapt and think creatively.
This full-time position can be fully remote within the U.S. and/or on a hybrid schedule, working from home and 2-3 days per week in our San Francisco Headquarters.
Responsibilities
Team Administration and Systems Management (50%)
- Support Sr. Director of OMS’s oversight and execution of comprehensive project tracking of cohort and team quarterly and annual goals.
- Provide stellar administrative support, including processing and tracking team correspondence; attending and taking notes for Development, organizational, and program update meetings; scheduling Sr. Director’s meetings and travel; and managing expense reports for the team.
- Share responsibility for team meeting facilitation, timekeeping, and notetaking.
- Organize and maintain project management and collaboration tools and other resources for OMS to promote team collaboration.
- Contribute to culture building by providing logistical support for welcome lunches, birthdays, and other celebrations. Maintain the team’s calendar to ensure shared awareness of activities, celebrations, and milestones.
- Serve as the OMS point person for general information requests from internal and external sources.
- Partner with members of Development Operations and OMS team to create, implement, and refine departmental processes around data management.
- Seek opportunities and coordinate initiatives to foster and sustain healthy team culture, teambuilding, and implementation of best practices for geographically distributed team staff, in partnership with Sr. Director and cohort supervisors.
- Document policies and procedures for the team as they are developed.
- Perform other duties and special projects as assigned and/or defined as team priorities.
Internal Communication, Onboarding, and Training (25%)
- Partner with Sr. Director of OMS to plan, coordinate, and facilitate in-person and virtual gatherings for the team (annual and project planning meetings, team cultural experiences, retreats, and trainings) and manage post-event evaluation process. Serve as OMS point person for internal event coordination with other departments.
- Coordinate onboarding and ongoing training for new and current OMS staff, in partnership with hiring managers, HR, and IT. Maintain and update documentation and seek continuous improvement.
- Partner with OMS team to design and prepare monthly digest email and distribute to team to maintain consistent information flow and coordination of team projects, deadlines, and resources.
- Create and maintain an Outreach and Membership Services intranet page.
Constituent Services and Donor Stewardship (25%)
- Assist donors in making contributions over the phone, confirming their gift information, updating records, or providing copies of receipts.
- Assist with stewarding public support donors with regular phone calls and emails thanking them for their contributions and sharing updates on our work.
- Maintain timely and accurate donor information in Earthjustice’s donor database.
- Collaborate in the development, execution, and enhancement of donor retention and stewardship activities.
- Help ensure database accuracy of all donor records and assist with producing reports that track metrics in membership services trends, donor behavior, and related ROI metrics.
Continued Learning around Diversity, Equity, and Inclusion (ongoing)
- Proactively pursue and utilize internal and external resources to support a personal and professional development journey that increases awareness and sensitivity to the needs and concerns of iniduals from erse cultures, backgrounds, and orientations.
- Participate in internal committees and working groups to further institutional priorities and build an equitable, justice-centered work environment in which people from all backgrounds and experiences feel connected, included, and empowered.
- Ensure the incorporation of inclusive practices in all duties and responsibilities, on a consistent and ongoing basis, including but not limited to verbal and written interactions with constituents and Earthjustice staff.
Qualifications
- Bachelor’s degree or equivalent experience.
- 5+ years of progressively complex administrative and project coordination experience in nonprofit development or related field preferred
- Written and oral Spanish-language proficiency highly desired.
- Demonstrated experience managing complex logistics and project management preferred.
- Ability to use learned skills and understanding of existing program to initiate and help develop new systems over time.
- Ability to develop, implement and track budgets and credit cards.
- Ability to travel to San Francisco and other locations throughout the country a few times a year, as public health advisories allow.
- Exemplary organizational skills, including ability to handle multiple tasks, meet deadlines, and prioritize assignments.
- Excellent customer service skills, including patience, grace under pressure, and the ability to work with a variety of personalities.
- Superior communication skills, including exceptional telephone skills and demonstrated experience writing effective correspondence, reports, and other print collateral.
- Ability to absorb and synthesize a broad range of information and communicate it in an understandable manner, vocally and in writing.
- Meticulous attention to detail, including excellent attention to data hygiene, and strong proofreading and copy-editing skills.
- Demonstrated experience working with CRMs, donor databases and an ability to further learn database management skills to produce reports and to use advanced functions.
- Solid knowledge of MS Word, Excel, and Outlook required, and comfort with learning, evaluating, and integrating new software highly preferred.
- The ability to work and communicate effectively within a team and independently, and with donors, the general public, and geographically dispersed colleagues.
- Ability to work with supervisors remotely.
- Demonstrated self-awareness, cultural humility and inclusivity, and ability to work with colleagues and stakeholders across erse cultures and backgrounds.
- Background and/or interest in environmental issues preferred.
- Flexibility and sense of humor a must!
We offer a competitive salary and excellent benefits that are comprehensive and competitive. We also offer an extremely congenial work environment and a casual dress code. As a 501(c)(3) organization, Earthjustice is a qualifying employer for purposes of the Public Service Loan Forgiveness (PSLF) Program.
Salary is dependent on experience and location. Salary reflects FY 23 salary ranges.
Salary Range in San Francisco, CA: $74,700 – $83,000 Salary Range for Remote (US) locations varies: $63,500 – $83,000
Earthjustice is driven by a passion for justice, partnership and excellence. Our core values lead us to seek a broad range of perspectives and backgrounds to achieve our mission and to maintain an inclusive environment where all staff are valued and respected. As an equal opportunity employer, we are committed to employment practices that ensure that employees and applicants for employment are given equal opportunities without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic information or any other factor that is not related to the position.
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
For positions located within the City of Los Angeles: We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
Latest post 1 day ago
Executive Assistant
RemoteFull time
Washington, District of Columbia, United States
Description
About the role:
Moonshot is seeking an exceptional Executive Assistant to support one of its Founders. Moonshot’s offices are based in Washington, DC. We offer flexible work options including hybrid and remote arrangements. While we are open to candidates from across the United States, the role requires working standard East Coast hours, with occasional travel to Washington, DC if based outside the area.
As the Executive Assistant, you will be essential in managing the founder’s schedule, coordinating travel, and facilitating various projects. The Executive Assistant plays a vital role in facilitating connections within our expanding project portfolio and business development efforts, serving as a trusted partner to ensure that the founder can focus on strategic initiatives and business development.
The successful candidate will have a deep understanding of the unique challenges faced by senior executives, particularly in managing their time, energy, and complex travel arrangements. You will need to demonstrate exceptional organizational skills, a proactive mindset, and the ability to handle difficult, often high-stakes, situations with professionalism and discretion.
Managing competing priorities, navigating erse stakeholders—ranging from internal teams to external partners, clients, senior government officials, and journalists—and ensuring that the founder’s time is optimized will be at the heart of your role.
We are looking for someone with experience in fast-moving commercial or political environments, who can balance the demands of the founder while maintaining a calm and organized approach. The nature of this role requires the candidate to have exemplary time management skills, the ability to anticipate needs, and the capacity to prioritize effectively amidst various demands.
The inidual will navigate this dynamic role with professionalism, interacting seamlessly across a erse spectrum of iniduals, from Moonshot’s management team to external partners, clients, senior government officials, and journalists.
Your responsibilities will include:
- Directly manage the founder’s calendar, scheduling meetings, appointments, and speaking engagements with discretion and foresight. Exercise sound judgment when committing the founder’s time, ensuring optimal use of their schedule and evaluating the urgency and importance of requests.
- Oversee all aspects of domestic and international travel, including flight arrangements, visa requirements, accommodations, transportation, and logistical coordination. Ensure time zone considerations are factored in when scheduling travel and meetings, optimizing travel time and minimizing disruptions.
- Manage the founder’s incoming emails, prioritizing and triaging urgent client, partner, and team communications. Draft timely, professional responses as needed, ensuring that no client emails go unanswered for more than 24-48 hours. Build and maintain strong relationships with key clients and partners, ensuring proactive and consistent follow-up.
- Track high-priority tasks and follow up on ongoing requests to ensure timely completion. Keep the founder informed of progress and ensure deadlines are met without compromising quality.
- Prepare, reconcile, and submit expense reports in a timely manner, ensuring accuracy and compliance with company procedures.
- Take detailed and accurate meeting minutes, ensuring that actionable items are clearly identified and communicated to relevant stakeholders for follow-up.
- Handle day-to-day administrative tasks including printing, mailing, copying, and managing emails. Maintain organizational systems to ensure smooth operations.
- Assist in the preparation of special projects, including creating PowerPoint presentations, financial spreadsheets, reports, and agenda materials. Provide support for project documentation and presentation materials as needed.
- Draft and prepare routine correspondence for the founder’s signature.
- Other additional and/or alternative duties as assigned from time to time.
Requirements
Essential:
- Strong commercial or political background experience, demonstrated through previous roles that involved strategic planning, stakeholder management, or policy development. Experience navigating complex landscapes and managing high-level priorities is essential.
- Significant experience managing complex international and domestic travel arrangements.
- Excellent written and verbal communication skills, with exceptional writing, editing, and proofreading abilities.
- Skilled in protecting the professional and personal needs of a busy Executive.
- Proven experience in managing client communications, prioritizing urgent requests, and maintaining professional relationships with partners and stakeholders. Comfortable handling high volumes of email and correspondence with clients.
- Strong organizational skills, with the ability to handle multiple responsibilities simultaneously.
- Ability to handle ambiguity, think on your feet, and adjust to shifting priorities in a fast-paced environment.
- A proactive, positive attitude with a commitment to delivering tasks efficiently.
- Exceptional attention to detail, with the ability to assess and prioritize tasks quickly and efficiently, ensuring that critical matters are addressed in a timely manner.
- Highly trustworthy and ability to maintain confidentiality and use discretion and diplomacy in both written and verbal communications.
- Strong IT skills, with proficiency in relevant software and tools.
- Willingness to work outside regular working hours where required.
- Commitment to Moonshot’s mission.
- In addition, we require and will check on candidates’ eligibility to work in the US. Candidates will be expected to undertake and pass any relevant security clearance procedures per the needs of clients.
Desirable:
- Proficiency in Google Suite.
- Experience of project management.
Benefits package:
- 15 days paid vacation leave, plus Federal holidays and 1 day additional paid leave for Native American Heritage Day.
- Full private healthcare package, including coverage for partners and children.
- Dental & Vision Insurance.
- Life & Disability Insurance.
- 24/7 access to free counseling via our Employee Assistance Program.
- 3% matched 401k contributions.
- Generous maternity and paternity leave: 26 weeks paid maternity leave, 8 weeks paid paternity leave.
- All permanent employees are granted share options upon employment.
Salary: $80,000 – $100,000 depending on skills and experience.
Executive Assistant – Remote – Based Anywhere
Fully Remote
Who we are
Omnipresent is a global employment platform that enables organisations to compliantly hire, onboard, pay, and manage their employees and contractors worldwide. With our team of global HR, legal, payroll, and benefits experts, we offer premium Employer of Record services in over 150 countries, which includes legal support and streamlined employee onboarding and offboarding. Our services ensure compliance with tax obligations and local labor laws, timely and accurate payroll, and competitive global benefits, including pensions, health insurance, and family leave to ensure a great experience for both the employer and employee.
We enable our clients to be able to employ anyone, anywhere, any way.
What will you do? (The role)
We are looking for someone who is comfortable working primarily with our CEO, Senior Leadership Team, and colleagues from all across the world. You must have a proactive and creative mindset, a “can-do” attitude and a desire to see things get done with accurate record-keeping skills. You will be someone who is eager to continually learn, drive best practices and improve communications and processes.
The role will involve providing administrative support to the CEO and wider management team, project management executive level activities, liaising and coordinating with senior management team members.
What are you great at? (Previous experience)
- Time manage the calendars of the CEO, including scheduling meetings across multiple timezones;
- Travel management – including flight and hotel bookings – for the CEO and Senior Leadership Team;
- Support the CEO with ad hoc queries and tasks;
- Assisting, scoping, supporting, or managing executive level initiatives;
- Provide daily assistance to the leadership team, through the preparation of regularly scheduled reports, logistics etc
- Maintain administrative processes;
- Design, implement and improve processes for remote office and operations management;
- Experience planning and organising events, both in person offsites and workshops including international travel, as well as remote events across multiple timezones;
- General office management duties such as company swag, invoices, expenses and other ad hoc tasks.
You’re the kind of person who… (Requirements)
- Has proven work experience or training in an office management in a remote environment, or operations role in a quick growth/startup environment;
- Has excellent administrative and organisational skills, attention to detail, diligence and accuracy;
- Has demonstrable experience working at executive level and with senior management teams;
- Has strong written and verbal communication skills;
- Has working knowledge of Microsoft Office, G Suite software and various other computer systems, generally being tech savvy;
- Is numerate and familiar with basic financial documentation e.g. purchase orders, invoicing, accounts, visa documents;
- Has experience in a customer-services orientated environment, working with budgets, record keeping and inventory tracking.
- Proven experience collaborating with external vendors, managing contract negotiations to ensure high-quality service, cost-effectiveness, and alignment with project objectives.
A bit about you…
- Capable of working on a number of different tasks at any one time, managing own time effectively and managing conflicting priorities;
- Eager to continually learn, drive best practice and improve communications, processes and templates;
- Flexible and pragmatic in relation to work practices;
- Displays initiative and is able to solve less than routine problems;
- Approachable, curious and enthusiastic with a positive and helpful attitude;
- Has an international outlook and can navigate working with a globally distributed team and multiple time zones with ease.
- Ability to work and manage various projects with multiple stakeholders across different departments (People, Finance, Legal)
What’s in it for you?
- Shared ownership: Being a part of our journey means you’ll own a piece of Omnipresent.
- Flexible working: Work from anywhere in the world! We are genuinely as flexible as the work allows.
- Development: Training, coaching, and an environment that promotes career ambition and progression.
- Work environment: We are fully remote, allowing you to work from wherever you live in a flexible manner.
- Wellbeing: Mental health and wellbeing support and services through Plumm
- Home office setup: We will provide you with the equipment you need to work from home: laptop, monitor and we will also cover your internet costs.
- Additional benefits: We offer additional benefits that vary from region to region, such as medical, life insurance, pension/retirement funds and more!
We believe remote working is a great equalizer and we practice what we preach. Inclusivity is fundamental to our mission and we are committed to conscious inclusion. We believe in the potential of everyone; regardless of race, religion or belief, ethnic origin, different physical ability, family structure, socio-economics, age, nationality or citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.
#LI-Remote
Executive Assistant to the CEO
United States (Remote)
Title: Executive Assistant to the CEO
Location: Remote, United States – Eastern time zone preferred
About the Organization: As a research and action organization, Center for Policing Equity (CPE) produces analyses identifying and reducing the causes of racial disparities in public safety. Using data-driven approaches to social justice, we use science to create levers for social, cultural, and policy change.
We are research scientists, race and equity experts, data virtuosos, and community trainers. We use data to build a more fair and just system. We partner with law enforcement and communities. Our aim is to bridge the ide of communication, generational mistrust, and suffering. But most of all, we are the path that science can forge towards public safety, community trust, and racial equity.
Position Overview:
The Center for Policing Equity (CPE) is looking for a skilled Executive Assistant with a passion for social justice issues to join our growing organization.
The Executive Assistant will provide high-level administrative support to the CEO. The Executive Assistant will manage the CEO’s calendar, coordinate internal and external meetings and events, and guide follow-up correspondence and task execution. The Executive Assistant may also be called upon to lead special projects, material creation, and other duties depending on skills and interest.
This position requires an administrative professional with high attention to detail, excellent communication and coordination skills, ability to problem solve and independently prioritize work, and anticipate the needs of the CEO and other leadership team members. The Executive Assistant must possess fluency or ability to develop fluency with work process tools used by the team, including Zoom, G-Suite, Salesforce, Asana, Sharefile, Slack, and others.
This is a full-time exempt position.
Responsibilities:
- Coordinate and support CEO efforts in context of Leadership team
- Act as the point of contact among the CEO, Leadership team, and external partners, as requested
- Manage the CEO’s calendar, scheduling meetings, travel, and appointments while ensuring optimal time management.
- Assist in managing the CEO’s email correspondence, including prioritizing and responding to messages as appropriate.
- Note-taking and other support tasks for CEO-specific and leadership meetings
- Handle ALL travel arrangements and logistics, ensuring compliance with organizational policies.
- Maintain confidentiality and security when accessing sensitive data and information.
- Collaborate with other EAs to ensure shared understanding of goals and priorities amongst CPE leadership
- Contribute to event and retreat planning and execution for CPE
- Develop and/or edit tools, forms, templates, and organizational learning resources
- Submit reimbursement forms and compile receipts for the CEO and other CPE leadership, as requested.
- Manage office space and purchasing of supplies for staff, if needed.
- Support CPE leadership team with use of platforms and tools, including Asana, G Suite and team shared folder, Salesforce, Sharefile, Zoom, and Slack. This may include upload of materials and content entry.
- Other ongoing duties, as assigned
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 3 years of experience as an executive assistant or in a similar administrative role.
- Demonstrated ability to work independently and collaboratively in a remote environment, managing time effectively and maintaining communication.
- Ability to discern which meetings should be prioritized to support the CEO’s and broader organization’s objectives
- Exceptional written and verbal communication skills.
- Proven experience in drafting professional correspondence and reports.
- Ability to ask insightful questions to gather all necessary information effectively.
- Highly detail-oriented with a track record of managing complex calendars and schedules.
- Ability to remember and recall minute details relevant to projects and communications.
- Strong problem-solving skills and the ability to think critically under pressure.
- A proactive approach to tasks and the ability to anticipate the needs of the CEO.
- Flexibility and adaptability in a dynamic nonprofit environment.
- Passionate about social justice issues
- Confidence using business productivity and task management platforms
- Strong word processing skills (Microsoft Word or equivalent).
- Proficient in G-Suite applications (Google Docs, Sheets, Calendar, etc.).
- Familiarity with Asana or other project management software. Knowledge of project management practices is a plus, enabling support in tracking project timelines and deliverables.
Compensation:
Range: $63,900 – $85,900 USD. The base salary for this position will vary based on place of residence and job-related criteria including relevant skills, qualifications and experience, among other factors.
In addition to the compensation range above, this role is eligible for:
- Employer-paid health benefits
- Generous time off policies; including paid parental leave
- Annual professional development allocation
- Cell phone reimbursement
- Home internet reimbursement
- Monthly work-from-home stipend
- A one-time stipend for home office set up
- A mental health app subscription
Equity is at the core of our organization. As such, we partner with compensation experts to ensure our employees are paid equitably.
EOE Statement: The Center for Policing Equity strives to build a erse team that is inclusive of multiple perspectives and welcoming for people of all backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. CPE strongly supports second-chance hiring, which means we strongly encourage applications from people with experiences with the criminal legal system, including incarceration, conviction, charges, or arrest.
Location
United States (Remote)
Employment Type
Full-Time
Compensation
$63,900 – $85,900 USD
Executive Assistant to the CEO at Assistant Launch
Location: Remote Remote
- Colombia
- Costa Rica
Type: Full-time
Workplace: Fully remote
Job Description:
Join Our Team:
Are you an experienced Executive Assistant looking to do work that is meaningful, fun, and growth-oriented
Are you ready to be part of a 10x growth journey At Assistant Launch, we’re not just offering the job; we’re inviting you to be part of something that’s growing bigger than you can imagine. We’re on a rocketship trajectory, expanding rapidly over the next 18 months, and we need an A-player like you to join our team.
The Role: Executive Assistant to our CEO
- Seasoned Expertise Required: With at least 5 years of experience in executive support, you’ll bring leadership and excellence to your role.
- Every day, you’ll be tasked with providing top-notch executive support on both the business admin and personal side.
- Diverse Responsibilities: From managing personal affairs and planning events to attending critical meetings, your role is pivotal in empowering our CEO to focus on high-value activities.
- Managing personal affairs (this is about 50% of your role) such as ordering items, in-depth research for various vendors and services, finding fun things to do, etc.
- Researching activities/places/vendors/people/products
- Acting as a buffer between the CEO and the outside world – helping to act as the point person and keeping track of people he needs to speak with, following up when necessary
- Managing email
- Planning trips & Coordinating travel
- Managing complex schedules
- Helping plan events
- Attend critical meetings with the CEO and document action items and important information
- All of these are designed to support one thing: allowing the CEO to focus on his highest-value activities.
- Qualifications: Exceptional organizational skills, stellar communication abilities, and a talent for managing complex schedules in a remote work environment.
Requirements
- Seasoned Expertise Required: With at least 5 years of experience in executive support, you’ll bring leadership and excellence to your role.
- Qualifications: Exceptional organizational skills, stellar communication abilities, and a talent for managing complex schedules in a remote work environment.
Benefits
What We Offer:
- Empowerment & Growth: Dive into a role where your talents are not just recognized but celebrated. We align your work with what you do best and love doing.
- Innovative Culture: We’re all about innovation and improvement. If you’re a creative thinker who loves to bring new ideas to the table, you’ll fit right in.
- Valued Communication: Your voice matters here. We thrive on open, honest communication and collaboration.
- Dynamic Environment: No dull moments or typical corporate BS. Enjoy a fun, fast-paced, and uniquely vibrant workplace.
Perks & Benefits:
- Remote Work Flexibility
- Personal and Professional Development: Paid learning tracks, mentorship, and resources.
- Team Retreats: Both in-person and remote, including trips to our San Diego office.
- Monthly Book Allowance: $50/month for your personal and professional growth.
- Mental Wellness Support: Access to a company Headspace account.
- Health Insurance HMO
Executive Assistant to the CEO
Remote East Coast, US
Are you an exceptional professional who thrives in a fast-paced, challenging environment? Can you handle multiple tasks effortlessly while maintaining unparalleled attention to detail? Are you comfortable interacting with all levels of an organization, with particular experience at the executive level? If so, we have an exciting opportunity for you! Join our team as the Executive Assistant to the CEO and be an integral part of our journey toward success and thrive in a growing tech company’s fast-paced and high-energy environment.
Who We Are
Cobalt was founded on the belief of a fundamental human aspiration: the desire to live better and safer. It all started in 2013, when our founders realized that pentesting can be better.Today our erse, fully remote team is committed to helping organizations of all sizes with seamless, effective and collaborative Offensive Security Testing that empower organizations to OPERATE FEARLESSLY and INNOVATE SECURELY.
Our customers can start a pentest in as little as 24 hours and integrate with advanced development cycles thanks to the powerful combination of our SaaS platform coupled with an exclusive community of testers known as the Cobalt Core.
Accepting just 5% of applicants, the Cobalt Core boasts over 400 closely vetted and highly skilled testers who jointly conduct thousands of tests each year and are at the forefront of identifying and helping remediate risk across a dynamically changing attack surface.Cobalt is an Equal Opportunity Employer and we strive to build a erse and inclusive workforce at our company. At Cobalt we aspire to engage with erse iniduals, communities, and organizations in order to continue to nurture our unique rich erse culture.Join our team, and be your true self to do your best work.
About The Role
As the executive assistant to our CEO, your responsibilities will include:
- Business Liaison: Act as a point of contact and liaison between the CEO and internal/external stakeholders.
- Data & Information Management: Organize and maintain confidential data and information with the utmost integrity.
- Event Management: Partner with our Events Manager to coordinate high-profile events and meetings, ensuring smooth execution and flawless hospitality for attendees.
- Calendar Management: Effectively manage the CEO’s busy schedule and coordinate meetings, conferences, and travel arrangements.
- Communications: This position oversees emails, calls, and other correspondence and drafts professional and polished documents on behalf of the CEO.
- Project Coordination: Assist in planning, executing, and monitoring key projects. Collaborate with cross-functional teams to ensure project success.
- Research & Analysis: Conduct market research, gather relevant data, and provide insightful reports and recommendations to support the CEO’s decision-making process.
- Executive Support: Handle personal tasks and responsibilities for the CEO, including managing personal appointments with discretion and confidentiality.
Qualifications
To be successful in this role, you should possess:
- Proven experience as an executive assistant or in a similar role, supporting C-level executives for at least 5 to 7 years.
- Fluent in English
- Industry-specific knowledge is a plus.
- Located on the East Coast, USA.
- Authorized to Work in the USA.
- Must be able to travel as needed.
- Strong communication skills with the ability to deliver quick, agile, and adaptable support in fast-paced environments.
- Ability to develop strong working relationships that allow you to anticipate what is needed.
- Active Listening Skills.
- Cultural sensitivity and awareness of different communication styles and customs are essential in maintaining positive relationships with people from erse backgrounds.
- Must have high emotional intelligence when handling sensitive situations and conflicts.
- Builds solid relationships with other employees and external stakeholders.
- Strong organizational skills with exceptional time management.
- Able to confidently multi-task and shift priorities as needed.
- High level of attention to detail and the use of discretion.
- Strong problem-solving skills and a proactive mindset.
- Adaptability & Flexibility.
- Experience handling basic data analysis tasks and presenting findings meaningfully.
- Proficient in Mac Book, Google Workspace, Confluence, Jira, and more. Cobalt uses Slack for instant messaging and Google Meet for virtual meetings.
As part of our committed team, you will enjoy:
- Competitive compensation package commensurate with experience.
- Comprehensive health, dental, and vision benefits.
- The chance to work closely with visionary leaders and industry experts.
- A collaborative and inclusive work culture that values your contributions.
- Opportunities for professional development and growth within the organization.
Pay Disclosure
Cobalt is committed to fair and equitable compensation practices. The salary range for this role is $87,000 – $130,000 per year + equity + benefits. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, and certifications. The salary range may differ in other states and be impacted by proximity to major metropolitan cities.
Title: Sr Sales Admin Asst
Location: Remote United States
Job Description:
Work Location Type: Remote
As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working by serving more than 4.5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.5 billion, we’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.
Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe. As a 2024 Glassdoor Best Place to Work and a Great Place to Work-Certified company, we’re looking for passionate people to join our team as we continue leading the industry over our next 100 years.
Position Details:
The Senior Sales Administrative Assistant supports four District Sales Managers, providing a wide range of administrative support to the team by implementing department/operational processes to help meet our goals. This position is remote with travel opportunities. You will report to a District Sales Manager.
Compensation:
This position is hourly and will pay between $22.54 to $33.84.
The range provided is a guideline and not a guarantee of compensation. Other factors that are involved in offer decisions include, and are not limited to: a candidate’s experience, qualifications, geographical area, and internal equity of the team.
You will:
- Respond to requests by asking probing questions, gathering and providing information.
- Compose, modify, and proofread correspondence, reports, or presentations
- Schedule meetings, conference rooms and make travel arrangements. Oversee calendar, and prepare materials needed by manager for meetings.
- Track departmental expenses and resolve/reconcile discrepancies on general ledger budget accounts.
- Maintain office supply inventory and place orders.
- Prepare personnel, purchasing and other administrative forms for the office and forward for approval and processing.
- Compile and manage weekly/monthly list of all tasks due for team and post task list each week for sales team.
- Manage sales presentation library and assist sales team with PowerPoint presentations.
- Help onboard new sales team members.
You Have:
- High School diploma or equivalent
- 3 or more years of administrative experience.
- Proficiency in typing 50 WPM and common programs such as Word, Excel, PowerPoint.
- Experience communicating essential information concisely, both in writing and verbally.
- The ability to proofread documents for correct grammar, spelling and punctuation.
- A knack for learning multiple software programs. Salesforce automation tools experience is helpful.
Rewards and Benefits:
With benefits starting day one, Grainger is committed to your safety, health and wellbeing. Our programs provide choice and flexibility to meet our team members’ inidual needs. Check out some of the rewards available to you at Grainger
- Medical, dental, vision, and life insurance plans
- Paid time off (PTO) and 6 company holidays per year
- Automatic 6% 401(k) company contribution each pay period
- Employee discounts, parental leave, 3:1 match on donations and tuition reimbursement
- A comprehensive set of emotional, financial, physical and social wellbeing programs
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
We are committed to fostering an inclusive, accessible environment that includes both providing reasonable accommodations to iniduals with disabilities during the application and hiring process as well as throughout the course of one’s employment. With this in mind, should you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.
Online – Administrative Assistant
Job Category: Office/Clerical
- Full-Time
-
Locations
Remote
United States
Job Details
Description
This is a remote based position.
Pay rate – $20 – 24/hour
Transform your Career at ECPI University
Since 1966, ECPI University’s employees have been dedicated to helping students achieve their academic and career goals through our unique education model. Our culture is to prioritize our students’ success through the support of our dynamic team and industry focused curriculum.
ECPI University provides a stable work environment, with professional growth opportunities, and competitive benefits. If you are interested in joining us in making a difference in students’ lives, we would love to hear from you to discuss the opportunity.
Benefits of Employment
ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below:
- Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment
- Competitive compensation and medical/dental benefit plans
- PTO and holiday pay
- 401(k) participation with possible employer contributions
The Administrative Assistant under the direction of the Campus Director of Academic Affairs (CDAA), compiles and processes general academic reports, sends student/faculty correspondence, and supports departmental needs for recruitment.
Responsibilities
- Coordinates faculty recruitment in close collaboration with academic administrators and recruitment team.
- Compiles and maintains academic reporting, meeting minutes and agendas.
- Reviews student qualifications for certification, processes vouchers, records test results, and updates the student database.
Education:
- High School Diploma required; college degree preferred.
Experience:
- 1-3 years of administrative assistance experience required.
- Previous experience in a remote administrative support role preferred.
Required Skills:
- Communicate professionally with senior leadership and handle sensitive and confidential information with discretion.
- Strong customer service, interpersonal and analytical skills.
- Enjoy helping others; positive outlook; flexible.
- Ability to quickly master new computer applications; strong, accurate data entry skills; attention to detail.
- Ability to organize, multitask, prioritize and work under pressure at times, team player.
- Ability to use MS Word, Excel and Outlook for moderate level functions.
ECPI University is proud to be an Equal Opportunity Employer.
Title: Executive Assistant
Location: Boulder, Colorado; Remote Possible Industry: Bicycle Industry Nonprofit Employment and Classification: “At will” employment status; full-time positionPeopleForBikes is hiring an Executive Assistant. The role will provide executive and administrative support to PeopleForBikes’ President and CEO and also support the Operations team and other executive leadership functions. This role will work directly with the CEO and report to the Chief of Staff for professional development and support.
This is an ideal role for someone passionate about the power of the bicycle and eager to learn about and gain experience in the bicycle industry, bicycle advocacy, and working directly with boards of directors and key stakeholder groups. We are looking for someone who is detail-oriented and thrives in a fast-paced environment. The opportunities to learn and grow directly from PeopleForBikes leadership are plentiful. Previous PeopleForBikes executive assistants now direct marketing teams and fundraising efforts.
Responsibilities
Executive Assistant to the CEO and President
- Manage the CEO and President’s calendar and daily workow.
- Schedule internal and external meetings, coordinating all logistics and details, providing relevant preparation materials, and ensuring appropriate follow-up.
- Manage key projects from beginning to end to help others be productive and successful, institutionalizing continuous improvement and best practices.
- Compile supporting materials (collateral material and leave-behinds) for partnerships, development meetings, and public relations opportunities.
- Update databases with appropriate contact information and communications tracking.
- Arrange hotels, flights, and other logistics.
PeopleForBikes Coalition and Foundation Boards of Directors Support
- Work with the CEO and President to prepare and distribute board meeting agendas, board decks, packets, and other communications.
- Schedule and arrange meetings, attend meetings, prepare meeting minutes, and maintain documents.
Operations Team Assistance
- Provide backup support for various officewide software including Google Admin, Dropbox, Zoom, and Microsoft.
- Help establish current and historical tracking systems for the office.
- Serve on the PeopleForParties committee that helps create a culture of belonging for staff.
- Assist with research, planning, and execution of PeopleForBikes events.
- Provide general support to guests and visitors.
- Minimal travel necessary.
- Other related administrative and executive duties as assigned.
Required Qualifications
Don’t meet every requirement? No problem. Studies show that women and people of color are less likely to apply to jobs unless they do, so we encourage you to apply anyway.
- College degree and two years of experience, associate’s degree and four years of experience, or six years of experience in administrative assistance, project management, or customer service.
- Experience and desire to work with scheduling software.
- Experience creating better systems and templates for future work.
- Exceptional attention to detail with proven project management and organizational skills.
- Takes initiative and is action oriented and gets work done quickly.
- Excellent written, oral, and interpersonal communication skills and understanding of discrete issues.
- Strong customer service ethic and willingness to go above and beyond to help PeopleForBikes’ stakeholders.
- Ability to step in for people on the leadership team whether it is to meet, take notes, or entertain customers/members, or represent the CEO in key meetings.
- Ability to work independently with minimal supervision to achieve deadlines.
- Skilled in the use of standard office equipment, spreadsheet, database, CRM, and Google Suite software experience.
- Ability to juggle multiple projects with attention to detail and accuracy while adhering to deadlines in a high-energy, fast-paced environment.
- Collaborative management and working style with a erse workforce.
- Ability to problem solve and handle basic inquiries but also escalate important information to executives as needed.
- Ability to treat confidential information with appropriate discretion.
- Passionate about PeopleForBikes’ mission and the power of the bike to make life great.
- A commitment to safe, healthy, reliable, and affordable access to bicycling for all, especially those from underserved and marginalized communities.
- PeopleForBikes will consider alternative ways that an applicant may have gained the required qualifications, outside of traditional pathways.
Compensation and Benefits
This “at-will” position offers a competitive salary commensurate with experience. The title and salary range will be decided based on the applicant selected with a range of $65,000 to $80,000. PeopleForBikes offers an excellent and comprehensive benefits package, including paid health insurance for employees, a generous paid-time-off (PTO) policy including 23 days plus federal holidays, paid parental leave, a flexible work schedule including work from home options, and optional participation in a deferred compensation retirement plan with immediate vesting of a competitive employer match. In addition, we provide long-term disability insurance, a cell phone plan, and a laptop computer along with many other benefits like industry discounts. As icing on the cake, PeopleForBikes also pays you to ride your bike.Location
PeopleForBikes is based in beautiful Boulder, Colorado. This position can be remote. However, if you are in the Denver metro area, we require people to be in the office about two days per month. We encourage people to come in on Thursdays with lunch and bike rides.
Title: Administrative Assistant III (USA-Remote)
Location: Fridley United States
Job Description:
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life
Careers That Change Lives
A career at Medtronic is like no other. We’re purposeful. We’re committed. And we’re driven by our Mission to alleviate pain, restore health and extend life for millions of people.
We are excited to be hiring an Administrative Assistant III to join ourMedtronic Neuromodulation Commercial Operations and Strategy Team. Bring your talents to an industry leader in medical technology and healthcare solutions – we’re a market leader and growing every day.
Join a erse team of innovators who bring their worldview, their unique backgrounds, and their inidual life experiences to work every day. It’s no accident – we work hard to cultivate a workforce that reflects our patients and partners. We believe it’s the only way to drive healthcare forward and remain a global leader in medical technology and solutions. To learn more about Inclusion & Diversity at Medtronic click here.
This position can work remotely from anywhere within the United States, or onsite at out Rice Creek Eastfacility in Fridley, Minnesota.
In this role, you will independently perform erse administrative and project duties.
Responsibilities will include but are not limited to:
- Providing general administrative support including preparing communications and maintaining schedules
- Meeting and conference coordination, ordering supplies, travel coordination (domestic and international), including necessary international documentation, and submitting expenses
- Creating presentations and meeting materials
- Applying knowledge of and experience in company Payment and Sourcing Policy to facilitate execution of vendor contracts and payment of vendor invoices and Purchase Orders (POs)
- Maintaining and sometimes creating files in MS Project/Word/Excel/PowerPoint
- Supporting the recruiting interview process in terms of candidate communication and coordination of interviews
- Managing new hire on-boarding processes, including new computer and mobile device ordering, setting up cubicle and facility needs, scheduling on-boarding meetings as needed per the hiring manager and any other needs related to new hire onboarding
- Coordinating various projects for the team, including internet/intranet research, setting up files and managing general department supplies and inventory
- Managing coordination for team cubicle moves and any communications to the team surrounding those moves
- Ensuring computers, iPads, mobile phones are ordered and/or updated for the team as needed
- Maintaining correspondence and other required documentation
- Identifying issues in documents, memos, correspondences, and telephone calls which require action. recommending alternatives and executing an alternative when appropriate
Must Have (Minimum Qualifications):
To be considered for this role, the minimum requirements must be evident on your resume.
Requires a high school diploma or GED and a minimum of 4 years of administrative/project support experience
Nice to Have (Preferred Qualifications):
- Associate or bachelor’s degree preferred
- Proficiency in MS Office applications: Excel, PowerPoint and Word, Project (or similar scheduling software), project management techniques and tools; and web-based applications
- High attention to detail and accuracy
- Experience working independently and troubleshooting problems
- Experience working in a highly-matrix, dynamic, multi-time zone/region and fast-paced work environment (ability to shift priorities & work plan based on department needs)
- Experience working on multiple projects in a deadline driven environment – demonstrated skill under pressure
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
Salary ranges for U.S (excl. PR) locations (USD):$54,800.00 – $82,200.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
Medtronic benefits and compensation plans
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission – to alleviate pain, restore health, and extend life – unites a global team of 90,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, erse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to ersity here.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified iniduals with disabilities.
Repo Admin Specialist
Remote
Operations /Full-Time /Remote
At Lendbuzz, we believe financial opportunity should be more personalized and fair. We develop innovative technologies that provide underserved and overlooked borrowers with better access to credit. From our employees to our dealers, partners, and borrowers, we’ve built a company and a culture around a resolute belief in the promise and power of ersity. We value independent and critical thinking.
We are looking for an outstanding team member to join in managing and coordinating the repossession of auto loan accounts.
Key Responsibilities:
-
- Service inbound and outbound customer calls pertaining to voluntary surrender
- Maintain clear and descriptive notes
- Prepare delinquent accounts for repossession status
- Communicate with vendors in a timely and orderly fashion by sending out notices
- Review accounts that have been referred for repossession and legal actions against debtors
- Issue written and oral instructions
- Enforce compliance with Collection Standard of Conduct policies
- Perform various administrative functions
Requirements:
-
- One plus years’ experience with collections in a call center environment
- Auto collections experience is preferred
- Previous work in collections, preferably in the automotive industry
- Outstanding customer, communication and organizational skill
- High level of integrity
- Strong sense of teamwork yet able to work independently
We believe:
Diversity is a competitive advantage. We celebrate our differences, and are better when we have a variety of experiences, viewpoints, and backgrounds.
Compassion is a strength. We care about our customers and look to build long-term relationships with them.
Simplicity is a key feature. We work hard to make our forms and processes as painless and intuitive as possible.
Honesty and transparency are non negotiable. We incorporate these traits in all of our interactions.
Financial opportunity belongs to everyone. We work every day to improve lives by extending this opportunity.
If you believe these things too then we would love to hear from you!
Administrative Assistant
Position Overview
- Salary Range (Non-Exempt): $55,000 – $75,000
- Description: Third Plateau, a leading social impact and philanthropy consulting firm, is looking for an adaptable, collaborative professional to serve as an Administrative Assistant. Under the guidance of Third Plateau’s Chief of Staff, the Administrative Assistant will support the scheduling needs of Vice Presidents and support a variety of operational functions across the team. Top candidates will be highly organized self-starters, able to work under tight deadlines, able to juggle multiple assignments simultaneously, and be hungry to learn. Known for its supportive work culture, Third Plateau offers a remote-first environment, platinum-level health insurance, generous paid time off, a wellness stipend, professional development opportunities, 401k matching, and more.
- Location: Flexible on remote locations, with access to office space in the Bay Area and Sacramento. Please note that being authorized to work in the U.S. is a precondition of employment at Third Plateau, as we are not able to sponsor applicants for work visas at this time.
What You’ll Do
The Administrative Assistant is a vital team member in our busy, mission-driven firm, responsible for ensuring seamless workflow and smooth daily operations. Reporting to the Chief of Staff, this role encompasses erse responsibilities, including project and program support for a variety of client teams and operational support for the Third Plateau team. The ideal candidate is creative, adaptable, and capable of exercising good judgment while thriving in an entrepreneurial environment that values hospitality and client service.
Essential duties and responsibilities include, but are not limited to:
Scheduling and Administrative Support (45%)
- Schedule meetings and calls for Vice Presidents.
- Address the administrative needs of Vice Presidents and proactively seek appropriate resources to support them.
- Communicate effectively and professionally to both external partners and internal team members.
- Support administrative needs of the Sacramento headquarters, including processing mail and booking conference rooms for in-person meetings.
- Provide general project management support, particularly around events and communications.
- Act as backup support to other Administrative Assistants.
Organizational Stewardship (30%)
- Support the Director of Culture on logistics for teamwide meetings and events, including calendar invites, distributing agendas, and managing Zoom meetings.
- Tend to internal administrative items (e.g., emails/Slack, timekeeping, expenses, HR).
- Participate in internal activities (i.e., full team meetings, peer learning communities, culture building activities).
- Engage in inidual professional development/learning opportunities.
Firm Operations Support (25%)
- Assist with maintenance of corporate documents, including business registration renewals and insurance certificates.
- Maintain staffing database in Airtable in partnership with the Chief of Staff.
- Support client teams on file organization in accordance with the firm’s knowledge management procedures.
What You’ll Need
- 2+ years administrative experience.
- Genuine passion for providing outstanding hospitality and service.
- Comfortable working under pressure at times and accommodating last-minute changes and deadlines.
- You should have intense curiosity, an ability to ask the right questions, good listening skills, an eagerness to learn, an open mind, and resourcefulness.
- Exceptional task and time management and a high level of attention to detail.
- Forward-looking thinker who actively identifies areas for improvement in business operations and proposes solutions.
- Proficient in Microsoft Office suite of programs.
How To Apply
If are you interested in applying, please take some time to review Who We Are and What We Do, and Our Commitment to Equity & Belonging.
- Position Title – Application
In the email, attach your resume, cover letter, and responses to the prompts below in the following format:
- First Name Last Name – Cover Letter.pdf or .doc
- First Name Last Name – Resume.pdf or .doc
- First Name Last Name – Prompt.pdf or .doc
Please detail in your prompt responses the following:
- Please describe your applicable experience working with nonprofits.
- Please share which of your skills and experiences uniquely qualify you to enhance the Third Plateau team and our work through this position.
- How will the different pieces of your identity contribute to this team and work? Please share as much detail as you feel comfortable sharing to help us create a team that represents a erse set of identities.
Not sure you meet 100% of our qualifications? Research shows that men apply for jobs when they meet an average of 60% of the criteria. Yet, women and other people who are systematically marginalized tend to only apply if they meet every requirement. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates, including those with erse workplace experiences and backgrounds. Whether you’re new to this field, returning to work after a gap in employment, looking to transition, or take the next step in your career path, we will be glad to have you on our radar.
At Third Plateau, we believe in the power of erse teams. In our recruiting efforts, we always seek to reach a broad and erse pool of applicants to ensure our final candidates are not a homogenous group in terms of demographics or experience. You can read more about our commitment to Equity & Belonging here. We welcome applicants of all backgrounds to apply. Third Plateau is committed to providing equal employment opportunity to all employees and applicants for employment without regard to their race, color, age, religious creed, sexual orientation, or other personal characteristics.
Executive Assistant to the Chief Technology Officer
Department:Technology
Location:US Based Home Office
START YOUR APPLICATION
Title: Executive Assistant to the Chief Technology Officer
Reports To: Chief Technology Officer
Location: Home Based Office (US)
Status: Full time; Non-Exempt
Salary Range*: $55,000 – $60,000 (IC2, B3)
Facing History & Ourselves is a global education non-profit organization that challenges teachers and students to use lessons of history to stand up to racism, antisemitism, and other forms of bigotry and hate.
Position Description:
This Executive Assistant position is an entry-level role that will provide direct support to the Chief Officer, Technology (CTO) and will represent her and the organization as a whole through verbal and written communication with staff, leadership, board members, major donors, and the public. This is an excellent and exciting opportunity to learn about a non-profit from a high level perspective!
Who you are: You may be early in your career, but have solid work experience through internships and other work opportunities. You are an organized, calm, proactive, dedicated, intuitive, thoughtful, and detail oriented inidual. You are solutions-oriented and excel at juggling competing priorities. You feel successful when others around you are successful, too. You are technology-confident, communicative and collaborative; you bring tact, diplomacy, and persistence to the workplace. Managing the calendar and priorities of the Chief Officer will require you to anticipate her needs and build relationships with others across the organization, while appropriately negotiating, prioritizing, and protecting the needs of the Technology team.
You will manage a full stream of communications coming both in and out of the Technology office, and will play a crucial role in building administrative processes while sustaining strong partnerships and collaborations throughout the organization and the broader community. You are proficient at taking notes and minutes, culling action items from meetings and following up on those items. You bring a positive, can-do attitude, a passion for learning and growth, and a desire to help build community within the team and the organization.
Who We Are: The Technology team is collaborative, supportive, and flexible. We are customer focused and appreciate our role in supporting the work and mission of Facing History and Ourselves. We embrace a growth-mindset and we are able to pivot/adapt to changes and are good natured in our approach to shifting priorities. We value the strengths we each bring to our team. We deal with complex and confidential issues, and work to maintain professionalism and a good sense of humor, too.
You Will:
- Manage the calendar for the CTO, paying close attention to her daily schedule as well as monitoring her future schedule to ensure that meetings are re-prioritized as needed, deadlines are met, and that she is prepared for all upcoming events and meetings
- Schedule and plan CTO’s travel and stakeholder engagement, plan agendas and coordinate arrangements with regional offices and external partners; Oversee travel reimbursements and expense reports
- Manage emails and inbox of the CTO. Elevate immediate needs and respond to less critical items on behalf of the CTO.
- Oversee task list and ensure timely completion of deadline oriented tasks. Manage timelines, deadlines, and responsibilities to support projects managed by the Chief Technology Officer
- Manage and track expenses for the CTO and Tech Directors, including budget monitoring, expense report processing, and ensuring compliance with organizational policies.
- Coordinate and support the management/execution of events and meetings, such as team meetings and retreats, including planning logistics, overseeing schedules, and ensuring smooth execution.
- Communicate in a kind, professional, and timely manner with internal and external stakeholders regarding scheduling and schedule changes, meeting prep and planning, prioritization of tasks, and understanding and managing expectations and deliverables expected from the Chief Technology Officer
- Attend meetings, take notes, and manage pre-meeting and follow-up as needed
- Support administrative tasks for the Tech Directors
- Development of draft communications on behalf of the CTO
- Develop administrative systems, including process documentation, in order to support effective and efficient collaboration, communication, etc on CTO’s behalf
- Other administrative tasks, special projects, or duties as assigned.
Community & Commitment
In addition, qualified candidates can expect to:
- Center principles of equity, inclusion, and belonging in all work.
- Demonstrate a commitment to the mission of Facing History & Ourselves.
- Demonstrate a commitment to ersity using a personal approach that values all iniduals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, disability and socio-economic circumstance.
- Demonstrate a commitment to work collaboratively and respectfully toward resolving obstacles and/or conflicts.
Essential Skills, Qualifications and Competencies:
Facing History understands that restrictive job requirements may exclude historically marginalized groups from applying to jobs for which they are qualified. We take an equitable and holistic screening approach. If you feel you have demonstrated experience and expertise relevant to perform this role, please don’t hesitate to apply!
- Bachelor‘s degree or equivalent work experience
- Minimum of 2+ years of administrative support and office management experience working with senior level administrators; preference for work done in non profit and matrixed organizations
- Understands, embraces, and takes pride in the critical role administrative coordination and support plays in the success of senior staff and the organization as a whole
- Demonstrated ability to manage competing priorities, projects, and tasks
- Proactive self-starter; strong attention to detail; experience working in a busy environment a plus
- Solutions focused inidual who is comfortable asking questions, searching for answers, and gaining clarity when needed
- Strong problem-solving skills
- Experience and comfort level working with multiple leadership styles; ability to “manage up” when needed
- Interest in and ability to articulate the mission of Facing History and Ourselves
- Excellent communication, listening, and organizational skills
- Technology-confident with excellent computer skills, including experience with the Google suite; experience with Salesforce or CRM databases a plus
- Excellent judgment and ability to anticipate and quickly prioritize; demonstrated experience taking initiative and being proactive; confident and unflappable.
- Ability to work independently and as a member of a team
Benefits Summary: In addition to meaningful and rewarding work, Facing History provides an excellent and competitive compensation and benefits package including medical with a health reimbursement account, dental, vision, life & AD&D, long-term & short-term disability insurance, 403(B) retirement plan with a discretionary organizational contribution, generous paid time off, an employee assistance program, travel assistance plan, pre-tax commuter spending accounts, flexible spending accounts, voluntary Colonial Life group plans, robust wellness programs through aHealthyMe, weekly virtual yoga and meditation, WellCents 403(B) advisement, and a friendly work environment.
Facing History values a erse workforce and an inclusive culture. We encourage applications from all qualified iniduals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. We are an Equal Employment Opportunity Employer.
Facing History’s Commitment to Diversity, Equity and Inclusion. At Facing History, we honor and value the uniqueness of each and every human being. Our strength as an organization that provides and distributes educational content and pedagogy to teachers across the globe is directly tied to our ersity of staff, leadership, educators, students, scholars, and volunteers. Our commitment is to treat iniduals with dignity and to build and maintain a community of full participation, inclusive of the voices, needs, and contributions of all. As an organization, we are deeply aware of the legacies of injustices that persist in society and in the workplace, and we value and promote ersity, equity, and inclusion in their association with excellence.
Remote-first/Hybrid Work Model: Facing History and Ourselves operates in a remote-first/hybrid work model, allowing staff flexibility in both schedules and work locations. This particular position is home-based. Some travel is required.
* We strive to offer competitive salaries commensurate with experience in a similar position. New hires are typically brought into the organization at a salary range between the minimum and midpoint depending on experience and in alignment with internal parity
Title: Administrative Coordinator
Location: Princeton, NJ United States
Job Description:
Overview
About BDI
The Bridging Divides Initiative (BDI) is a non-partisan research initiative that tracks and mitigates political violence in the United States. BDI supports efforts to grow and build local community resilience through elections and other periods of heightened risk, laying the groundwork for longer-term to bridge the ides we face as a nation.
We do this by 1) producing action-oriented and responsive research to fill existing gaps and empower local leaders; 2) enabling cross-sector collaboration, so iniduals and organizations are better prepared to mitigate risk and respond to crisis when it does arise; and 3) helping to drive the policy and community response. Over the past four years, BDI played an essential role in supporting a wide range of actors preparing for and responding to political violence and democratic crisis. Our data, analysis, and tools continue to help a erse coalition of national and local decision-makers better target their interventions. BDI is based at the Princeton School of Public and International Affairs (SPIA), hosted by the Empirical Studies of Conflict (ESOC).
We love being part of Princeton, but we hire for roles exclusively focused on achieving BDI’s mission. Cover letters should be tailored to the work of BDI. Candidates whose cover letters only reference Princeton as a whole will not be considered. For more information, please visit our website: https://bridgingides.princeton.edu/.
This is a full-time, benefits-eligible, 1 year term position. Work must be performed withing the United States and is fully remote.
Position Overview:
The Administrative Associate will provide high-level administrative support to BDI’s Executive Director, facilitating smooth operations and ensuring efficiency within the executive office (functioning much like an executive assistant). This role requires a proactive, detail-oriented inidual who can handle sensitive information, partnerships, and other relationships with discretion and manage a variety of tasks seamlessly. The successful outcomes of this role includes smooth and constant communication, and efficient operations among the executive team and the broader team, all in the interest of helping BDI achieve its overall mission.
Responsibilities
Key Responsibilities:
- Executive Support: Manage and prioritize the executive director’s calendar, including scheduling internal/external meetings and coordinating travel, helping to prioritize and streamline schedules on a daily and weekly basis. Ensure the executive director is prepared for all regular meetings including drafting agendas, meeting notes, and other materials. Handle confidential information with the utmost discretion.
- Communication: Serve as the primary point of contact between executive and internal/external stakeholders. Draft, review, and edit correspondence, reports, and presentations as assigned.
- Event and Travel Coordination: Plan, schedule, and support executive meetings, conferences, and special events as assigned and in close coordination with members of the senior leadership and operations teams. Oversee logistics, including venue selection, catering, and guest accommodations. Coordinating travel arrangements, preparing itineraries, and confirming travel/logistics as needed.
- Project Management: Assist in the development and management of projects to support the executive director and COO in key cross organization priorities, including tracking progress, managing deadlines, and ensuring alignment with organizational goals.
- Administrative Duties: Perform general administrative tasks such as coordinating with staff to identify materials for ED review, and provide organized end-of-week priorities, things in progress, and time-sensitive questions. Assist with the preparation and management of expense reports.
- Cross-team collaboration: Work with staff across BDI to get the context you need to identify and move forward priorities and are prepared to make informed, independent decisions.
Qualifications
Required:
- Between 2-6 years of experience in an executive assistant or similar role, with a proven track record of supporting senior leadership in a fast paced and, at times, rapid response environment.
- Strong organizational and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Drive, Asana, Zoom, Slack, and familiarity with other office management software. Excellent written and verbal communication skills.
- High level of professionalism and discretion. Ability to work independently and as part of a team. Exceptional problem-solving skills and great attention to detail, thoroughness, and follow-through.
- Experience collaborating in teams of erse talents and skills, taking on work in a collegial, collaborative, open and friendly way.
- Associate’s degree in relevant field, including substantive issues related to BDI’s work, management, communications, or other training.
Preferred:
- Bachelor’s degree
- Familiarity and/or interest in BDI’s substantive area of work around tracking and mitigating political violence, to include a wide range of related fields.
- Ability to work standard East Coast hours.
Timeline: Start date for the position is ASAP. The role is envisioned as a one-year minimum engagement, with opportunities for renewal.
Work authorization/visa eligibility: Work must be performed within the United States and is fully remote. This job requires sustained U.S. work authorization and is not eligible for U.S. visa sponsorship.
No matter who you are, BDI is a place you can call home. We know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our team to help guide our work on challenging issues.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS
Standard Weekly Hours
36.25
Eligible for Overtime
No
Benefits Eligible
Yes
Essential Services Personnel (see policy for detail)
No
Physical Capacity Exam Required
No
Valid Driver’s License Required
No
Experience Level
Entry Level
Executive Assistant
Remote – US
Infinite Reality (iR) is an innovation company powering the next generation of digital media and ecommerce through AI and immersive technologies. iR’s virtual worlds enable brands and creators to fully control how they distribute content, engage audiences, and monetize their creations while acquiring more powerful data on their customers. With deep expertise in Hollywood production, Web3 and XR, iR is redefining the infinite possibilities of connected digital environments in the modern age. iR’s portfolio of brands includes the spatial computing and AI platform, Infinite Reality Engine, the world’s premier, professional drone racing property, Drone Racing League, XR production facility Thunder Studios, creator talent management firm TalentX, and digital marketing agency Fearless Media. The company is backed by an impressive roster of investors including RSE Ventures, Liberty Media, Lux Capital, Lerer Hippeau, MGM, CAA, T-Mobile Ventures, Courtside VC, Exor, Terracap, IAC, Live Nation, DJ and producer Steve Aoki, rock band Imagine Dragons, NBA player Rudy Gobert, Interscope Records, and more.
Title: Executive Assistant
Location: Remote – US
Hours: Full-time
About Infinite Reality:
Infinite Reality (iR) is an innovation company powering the next generation of digital media and ecommerce through AI and immersive technologies. iR’s virtual worlds enable brands and creators to fully control how they distribute content, engage audiences, and monetize their creations while acquiring more powerful data on their customers. With deep expertise in Hollywood production, Web3 and XR, iR is redefining the infinite possibilities of connected digital environments in the modern age. iR’s portfolio of brands includes the spatial computing and AI platform, Infinite Reality Engine, the world’s premier, professional drone racing property, Drone Racing League, XR production facility Thunder Studios, creator talent management firm TalentX, and digital marketing agency Fearless Media. The company is backed by an impressive roster of investors including RSE Ventures, Liberty Media, Lux Capital, Lerer Hippeau, MGM, CAA, T-Mobile Ventures, Courtside VC, Exor, Terracap, IAC, Live Nation, DJ and producer Steve Aoki, rock band Imagine Dragons, NBA player Rudy Gobert, Interscope Records, and more.
Position Overview: The Executive Assistant for CRO will provide comprehensive administrative support to the Chief Revenue Officer. This role requires a detail-oriented professional with exceptional organizational skills, a strong understanding of executive calendaring, dedication to a high level of service and urgency.
Key Responsibilities:
- Administrative Support:
- Manage the CRO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting materials, agendas, and presentations.
- Handle correspondence, emails, and phone calls on behalf of the CRO.
- Meeting Coordination:
- Schedule and coordinate internal and external meetings, ensuring all logistical details are managed.
- Prepare and distribute meeting minutes and follow-up on action items.
- Coordinate with other departments to ensure smooth communication and collaboration.
- Document Management:
- Maintain and organize financial documents, records, and files
- Assist in the preparation of financial reports, presentations, and analysis.
- Handle confidential financial information with the utmost discretion.
- Project Support:
- Assist with special projects and initiatives within the Revenue department.
- Coordinate and track project timelines, deliverables, and milestones.
- Provide research and analysis support as needed.
- Expense Management:
- Manage expense reports and reimbursement processes for the Revenue leadership team.
- Monitor and reconcile budgets, expenses, and financial transactions.
- Ensure compliance with company policies and procedures.
- Communication:
- Serve as a liaison between the Revenue department and other internal and external stakeholders
- Draft and proofread communications, reports, and presentations.
- Ensure clear and timely communication of information.
Qualifications:
- 5+ years of experience as an executive assistant, preferably supporting executives.
- Strong understanding of financial terminology, processes, and documentation.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Strong attention to detail and accuracy.
- Proactive and able to work independently with minimal supervision.
- Experience in the technology or software industry is a plus.
What We Offer:
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development.
- A collaborative and innovative work environment.
- The chance to work with a passionate and dedicated team at the forefront of technology.
Base Salary Range
$110,000 – $130,000 USD
Base pay will depend on a variety of job-related factors, which may include education, certifications, experience, market demands, and locations.
Benefits
- Paid Time-Off: We offer flexible vacation time, 10 company holidays + we shut down Christmas to New Years
- Health Plans: We offer robust medical, dental, and vision plans for you and your dependents. Disability, life insurance, and FSA benefits are also available
- Wellness: Access to Teladoc and an EAP
- Parental Leave: Paid leave
- Retirement Savings: Contribute pretax earnings to our 401(k) Plan
Our Culture
- Impact: Play a crucial role in our growth journey.
- Culture: Join a vibrant team valuing creativity and collaboration.
- Growth: Thrive in a fast-paced, dynamic environment.
- Reward: Enjoy competitive compensation, equity opportunities, and comprehensive benefits.
- Ready to shape our future? Apply now and be part of something extraordinary!
We’re looking for more forward-thinking and collaborative people to be a part of our innovation journey and mission to push the boundaries of technology. If you’re ready to help us achieve this vision — we’d love to hear from you! At Infinite Reality, we’re looking for people invigorated by our values and drive to change the world, not just those who simply check off boxes.
Infinite Reality embraces a ersity of backgrounds and experiences and provides equal opportunity for all applicants and employees. We strive to build a company that reflects a global audience.
Executive Assistant I
Location: United States
Job Description:
- Executive Assistant with outstanding verbal/ written communication and calendar management skills
- Dynamic executive support professional with a proactive mindset who possesses the ability to anticipate needs and pivot responsibilities quickly and efficiently
- Hybrid opportunity for US-based employees with the option to work in-person out of our Las Vegas, Nevada office
Start your adventure with Zip
At Zip, our People & Culture team is dedicated to cultivating a workplace where every employee is valued, supported, and inspired. We are committed to fostering an inclusive and erse environment that promotes collaboration, innovation, and personal growth. Our mission is to empower iniduals to reach their full potential, aligning their passions with the company’s goals. Through strategic initiatives, comprehensive development programs, and a focus on employee well-being, we aim to create a thriving workplace culture that drives Zip’s success and innovation.
As an Executive Assistant at Zip, you will be at the core of our organizational excellence, ensuring seamless operations, calendar management, and communication for some of our key executives. You will play a vital role in travel and accommodation bookings, invoice and expense management, and ensuring seamless information flow. If you thrive in a fast-paced environment, excel in multitasking, and are passionate about contributing to a dynamic team, this role offers a unique opportunity to shape the success of Zip Co, where your skills and dedication will be pivotal.
Interesting problems you’ll get to solve
Scheduling and calendar management for Executives (General Counsel, Chief Marketing Officer and Chief Revenue Officer ) Setting up internal, external and video meetings when appropriate, including the coordination of multiple time-zones Acting as the point of contact between supported executives and internal colleagues/external stakeholders, fostering strong relationships Inbox management and managing information flow in a timely and accurate manner Building efficiency and effective responsiveness into existing operations, and help define new operational strategies Managing each executive’s priority list on a daily basis Researching, reviewing and creating presentations, and documents for meetings and pitches Attending meetings with executives, creating agenda and taking minutes Following up to ensure that delegated meeting action points have been completed by the relevant team members Booking travel and accommodation Invoice and expense management/approval for direct reports
What you’ll bring to the team
3+ years experience as an Executive, Personal or Team Assistant Experience with complex calendar and travel management Advanced MS Office, Slack, and G-Suite skills Outstanding organizational and time-management skills Excellent verbal and written communications Proactive mindset and the ability to anticipate the needs of the executives, taking initiative to complete tasks before being asked Ability to adapt to changing priorities and work effectively under pressure, remaining calm and composed in high-stress situations Excellent problem-solving skills, the ability to think critically, and make decisions on behalf of the executives when necessary
- A persuasive nature, coupled with the tenacity to achieve results from our senior leaders
- Strong stakeholder management skills at all levels
- Demonstrated experience working with a high degree of confidentiality and integrity
What you’ll get in return
Zip is a place where you’ll get out what you put in. The newness of our sector means we need to move at pace and embrace change, and our promise to you when you join the team is that you’ll feel empowered and trusted to make big things happen quickly.
We want you to feel welcome and as though you have the support to be yourself, and care for yourself at work. Because it’s important to us that you make the most of the opportunities you’ll get to grow your skills and your career, and be surrounded by smart, friendly people and leaders that have your back.
We think these are just some of the best things about being a Zipster. We will also offer you:
- Flexible working culture
- Incentive programs
- 20 days PTO every year
- Generous paid parental leave
- Leading family support policies
- 100% employer covered insurance
- Beautiful Midtown office with a casual dress code
- Learning and wellness subscription stipend
- Company-sponsored 401k match
Zip is committed to a straightforward and transparent pay structure. The actual base salary will be determined by various inidualized factors, including job-related knowledge, skills, experience, location, internal equity, as well as other objective business considerations.
The annual base Pay Range for this position is $ 72,000 -104,000. This range reflects our US national compensation (USN). Additional premium percentages may apply based on our tiered premium strategy.
Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits.
If hired, employees will be in an ‘at-will position’ and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to inidual performance, Company or inidual department/team performance, and market factors.
Be a part of a team that reflects the ersity of our customers
We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.
Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience.
And finally…get to know us
Zip Co Limited (ASX: ZIP) is a digital financial services company, offering innovative, people-centred products that bring customers and merchants together.
Operating in two core markets – Australia and New Zealand (ANZ) and the Americas, Zip offers point-of-sale credit and digital payment services, connecting millions of customers with its global network of tens of thousands of merchants.
We’re proud to be a values-led business and our values – Customer First, Own it, Stronger Together and Change the Game – guide us in everything we do.
I acknowledge by clicking “Submit Application”, that the information provided is true and correct. I also understand that any willful dishonesty may render for refusal of this application or immediate termination of employment. By providing your information, you acknowledge that you have read our Zip Applicant and Candidate Privacy Notice and authorize Zip to process your data subject to those terms
Zip participates in the federal government’s E-Verify program
Senior Executive Assistant
Schedule/Shift: Day/1st Shift
Employment Type: Full-time (30+ hrs/week)/FULLTIME
Location City: Remote
Work Location Type: Remote
PRACTICE OVERVIEW
Radiology Partners, through its owned and affiliated practices, is a leading radiology practice in the U.S., serving hospitals and other healthcare facilities across the nation. As a physician-led and physician-owned practice, we advance our bold mission by innovating across clinical value, technology, service and economics, while elevating the role of radiology and radiologists in healthcare.
Radiology is a team sport, and Radiology Partners is building a community of physicians and support teammates who embody our practice values and believe in our bold mission to transform radiology.
Our support team is a vital force within the practice, using their gifts and talents to improve the overall healthcare experience. Using a proven healthcare services model, Radiology Partners provides consistent, high-quality care to patients, while delivering enhanced value to the hospitals, clinics, imaging centers and referring physicians we serve.
Position Summary
Radiology Partners has an open position for a Senior Executive Assistant. The CHRO and People & Culture Senior Leadership team requires a versatile and high-performing inidual to help drive and support key initiatives related to clinical value, quality and operations.
This position provides a unique opportunity for a high-performing, analytically-inclined inidual to apply and build their skills in a dynamic and entrepreneurial operating environment. The inidual will have the opportunity to work across multiple functional areas in the practice and interact closely with senior management. The role provides a solid foundation for future potential management opportunities within Radiology Partners.
POSITION DUTIES AND RESPONSIBILITIES
- Provide confidential administrative support for the CHRO and People & Culture Senior Leadership teams such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries through sound judgment, knowledge of company policies and procedures, and with independent decision-making in areas as delegated
- Respond confidently, courteously, knowledgeably, and professionally to internal and external phone calls and office visits including company leadership, senior managers, teammates, and customers, exhibiting a “can do” customer service attitude
- Engage with operations directors around the practice to obtain data elements and enters that data into our scheduling software
- Schedule and organize activities such as meetings, travel, conferences, and activities for executives and their teams
- Act as a liaison with other departments and outside companies, including high-level staff such as C-Level, Investors, Physician Practices, Directors, and Vice Presidents
- Compose and edit correspondence and/or memoranda from dictation, verbal direction or from knowledge of established departmental policies; may prepare, transcribe, compose, type, edit and distribute agendas and/or minutes of meetings
- Proofread and ensure clarity as well as grammatical and typographical accuracy (free from errors) of all written documentation including emails
- Create and/or assist with creating presentations as requested or needed including charts, graphs, and/or gathering data
- Review mail, determine level of priority, and process accordingly; ensure all outgoing mail is prepared as necessary and to meet mailroom deadlines
- Schedule, organize, and/or coordinate meetings, events, training sessions, interviews, appointments, travel arrangements, conferences, and activities as requested; ensure electronic calendar is coordinated and up-to-date
- Establish, maintain, and update files, reports, databases, records, and other documents
- Manage confidential and non-routine information with absolute confidentiality
- Prepare, reconcile, track, and submit expense reports as requested
- As needed, requisition supplies; coordinate purchasing for printing, maintenance and other services; approve within assigned parameters
- Access e-mail and coordinate electronic calendars for multiple executives
- Handle special projects and/or department specific assignments on an as-needed and sometimes urgent basis
- Work independently on several tasks at once and display ability to multi-task and prioritize those tasks appropriately
- Performs other related duties and participates in special projects as assigned
DESIRED PROFESSIONAL SKILLS AND EXPERIENCE
- Bachelors degree preferred or equivalent with 3+ years of relevant administrative/operational support of C-Level and VP-level executives related to the duties of the job
- Must have advanced knowledge of technology to include computers and software programs such as MS Office, spreadsheets or other programs specific to the job in order to complete job duties successfully
- Must have excellent oral and written communication skills to communicate effectively internally and externally when completing assignments
- Must have strong organizational skills with ability to manage deadlines and prioritize workload and make adjustment to meet business needs
The salary range for this position is $80,000.00 – $95,000.00.
Final determinations may vary based on several factors including but not limited to education, work experience, certifications, geographic location etc. This role is also eligible for an annual discretionary bonus.
In addition to this range, Radiology Partners offers competitive total rewards packages, which include health & wellness coverage options, 401k benefits, and a broad range of other benefits such as family planning and telehealth (all benefits are subject to eligibility requirements).
Executive Assistant
locations
USAHomeOffice
Full time
It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
OUR MISSION
At Redwood Software we unleash human potential. We empower our customers with lights-out automation for their mission-critical business processes.
Redwood Software is the leader in full stack automation for mission-critical business processes. With the first SaaS-based composable automation platform specifically built for ERP, we believe in the transformative power of automation. Our unparalleled solutions empower organizations to orchestrate, manage and monitor their workflows across any application, service or server in the cloud or on premise with confidence and control.
CORE VALUES
One Team. One Redwood
Make Your Own Weather
Obsess over Customer Success
Work the Problem
Be Curious
Own the Outcome
Respect Each Other
YOUR IMPACT
The Executive Assistant will provide high-level administrative support to Redwoods Global Executive Leadership Team (ELT). This role requires a detail-oriented, organized and proactive professional who can handle a variety of complex and confidential administrative tasks with discretion. The Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of the ELT by managing calendars, coordinating meetings, handling communications and assisting with special projects.
Administrative Support:
- Manage and maintain complex global calendars, scheduling internal and external meetings, conferences and travel for the Executive Leadership Team.
- Serve as the first point of contact for internal and external stakeholders, screening and directing calls, emails and inquiries as appropriate.
- Prepare, review, and distribute executive communications, memos, presentations and reports.
- Handle expense reporting, vendor management and other administrative duties as required.
Meeting and Event Coordination:
- Plan, coordinate, and execute leadership team meetings, offsite retreats and other high-level events.
- Prepare meeting agendas, take detailed minutes, and ensure appropriate follow-up actions are taken.
- Assist in preparing presentations and materials for board meetings, shareholder presentations, and other executive-level engagements.
Project Management:
- Support the ELT with ad hoc projects, research and initiatives, ensuring deadlines are met and deliverables are completed to a high standard.
- Track and monitor progress on key company initiatives ensuring executives are updated on relevant timelines and milestones.
Travel Coordination:
- Arrange complex domestic and international travel, including flights, hotels, transportation and itineraries for the ELT.
- Prepare travel agendas, ensuring executives are briefed on key meetings, attendees and objectives before travel.
Confidentiality and Discretion:
- Handle sensitive information with the utmost confidentiality and discretion.
- Ensure that all executive activities are compliant with company policies and relevant regulations.
YOUR EXPERIENCE
- Bachelors degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5+ years of experience supporting C-level executives or senior leadership teams with various levels of engagement.
- Excellent organizational and time management skills with the ability to manage multiple priorities and deadlines across time zones
- Strong written and verbal communication skills
- Proficiency in Microsoft Office and Google Suites (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Slack, etc.).
- Experience with travel booking and expense management software.
- High level of integrity, professionalism, and discretion in handling confidential information.
- Exceptional attention to detail and problem-solving abilities.
- Experience working in a fast-paced corporate environment or startup.
- Familiarity with board-level communication and governance.
If you like growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!
Administrative Support, Student Services
locations
Remote / Home Office
time type
Full time
job requisition id
R0003589
Driven. Engaging. Innovative. Do these words motivate you? If so, then we want to talk with you. Academy of Art University offers a rewarding employment experience for those who excel in a dynamic environment and who can consistently deliver high-caliber customer service. We thrive on ingenuity and pursue ideas every day that lead to extraordinary opportunities for tomorrow. Apply here for your next career!
At Academy of Art University, we believe in fostering growth and professional development and supporting team members. If you have an appreciation for the arts and a passion for education, we invite you to apply for our Administrative Support, Student Services role. This role will support both Undergraduate and Graduate student services team will answer student inquiries via phone and email as well as provide support to advising and registration. Ideal candidates will have previous customer service and/or administrative support experience, excellent organizational skills and a friendly and helpful demeanor.
This is a fully remote role, working the hours of 9:00am – 6:00pm PST, Monday through Friday.
Job Responsibilities:
Reception
- Greet students, staff, and guests professionally and with exemplary customer service
- Answer telephone calls, using business-professional telephone etiquette and tone
- Take accurate messages when staff are unavailable
- Review e-mails and voicemails, respond to correspondence within position authority, and direct remaining correspondence to appropriate addressees
- Serve as liaison to the multiple internal support organizations within the University
- Assist with special events and/or projects as needed
Advising Support
- Schedule appointments, receive, screen and direct calls for advisors and managers
- Assist students with Student Self Service calls and e-mails regarding issues with login, navigation, etc. from reception to closure
- Manage workflow for the student services department, track student drop-ins and advisors’ schedules
- Conduct student outreach efforts as assigned
Registration Support
- Assist Registration with data entry, class cancellation notifications, and schedule update notifications
- Assist with enrolling continuing students into the online /onsite Launchpad orientation classes
- Assist with course balancing upon request
- Work closely with Readmission Representatives and Student Service Advisors on registering, dropping, and withdrawing all continuing Academy of Art University students upon request
- Accurately review and update student data in computer records: Petition to graduate, contact information (address, e-mail, and telephone numbers), expected graduation and requirement terms, change of programs/majors/sub-plans, and waiver/substitution requests
- Perform other duties as assigned
Requirements:
- Must have at least one – two years in a customer service and or administrative support role.
- Must have excellent communication skills, be able to provide quality customer service and work well with other staff, faculty, and students
- An ability to communicate well both verbally and in writing is required
Compensation:
$19.00/hr
Academy of Art University is based solely in San Francisco, California. This job opportunity may be available for remote work from a predesignated location within the contiguous United States.
Academy of Art University is an equal opportunity employer. All applicants will be considered regardless of age, Aids or HIV positive status, marital status, domestic partnership, medical condition or genetic characteristics, race or national origin, pregnancy, religion, sex, gender identity, gender or sexual orientation, name change, citizenship, physical or mental disability, veteran status or other status protected by federal, state, local or other law. Academy of Art University will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Equal access to the hiring process, services, and employment is available to all persons. Applicants requiring accommodations to the application and/or interview process should contact the Human Resources Department at [email protected].
Location: Broomfield United States
Full time
job requisition id
R117941
Fully Remote
Job Description:
Job Description:
Intermountain Health is seeking an experienced and dynamic Senior Executive Assistant to provide executive level administrative support to the Peaks Region Associate Chief Medical Officer team. This highly visible position directly interacts with senior leaders, along with members of the community on behalf of the executive team of Intermountain Health. In this role, the Executive Assistant will create agendas, draft presentations, and distributes materials and document minutes for meetings, always using sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.
Along with providing a chance to work in a stable, strong, mission-based environment, this role offers the opportunity to experience Colorado’s erse culture and incredible landscape. You’ll be able to explore abundant outdoor recreational opportunities, including skiing, hiking, and fishing, as well as stunning national parks and forests, all within hours of where you’ll call home. Becoming a part of the Intermountain team means gaining a family and finding a place to plant your roots.
Benefits are one of the ways we encourage health for you and your family. Our generous package includes medical, dental, and vision coverage. But health is more than a well-working body: it encompasses body, mind, and spiritual well-being. To that end, we’ve launched a Healthy Living program to address your holistic health. Healthy Living includes financial incentives, digital tools, tobacco cessation, classes, counseling, and paid time off. We also offer financial wellness tools and retirement planning.
This is a full-time position that will allow you to work in a fully remote / work from home capacity with periodic travel to Broomfield, Colorado. Highly prefer the qualified candidate to near an Intermountain Health facility in Colorado, Montana, Utah, or Nevada.
As an Executive Assistant supporting a senior leader, you will:
- Proactively anticipate needs to support a variety of administrative functions for the Region President, or other senior leaders in a time sensitive, accurate, and confidential nature using discretion and tact.
- Partner with the leader on task management, project coordination, executive calendaring, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs.
- A flexible schedule is needed as work may occur outside normal business hours.
- Partner with the assigned leader(s) and serve as a liaison with other internal and external stakeholders.
- Under the direction of the leader, the Executive Assistant will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives, along with serving as a thought partner.
- Provide advanced technical support including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support.
- Work as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.
Minimum Qualifications
- 5+ years of C-Suite executive leaders administrative support in a large complex organization, including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
- Must have high level meeting support and execution, along with experience compiling/constructing communications and presentations pre/post meetings.
- Excellent organizational skills, attention to detail, both verbal and written communication skills including spelling, punctuation, and grammar.
- Ability to work effectively in a fast-paced setting without constant or direct supervision, along with the ability to exercise sound judgement and discretion.
- Prior experience in project coordination, tracking actions and outcomes.
- Highly prefer a bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.
- Experience planning & coordinating events coordination is preferred.
- Highly prefer experience working in a matrixed healthcare setting or prior leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).
#LI-EXECRC
Physical Requirements:
Interact with others requiring employee to verbally communicate as well as hear and understand spoken information.
- and –
Operate computers, telephones, office equipment, including manipulating paper requiring the ability to move fingers and hands.
- and –
See and read computer monitors and documents.
- and –
Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment.
Location:
Peaks Regional Office
Work City:
Broomfield
Work State:
Colorado
Scheduled Weekly Hours:
40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience.
$28.20 – $42.95
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers, and for our Colorado, Montana, and Kansas based caregivers; and our commitment to ersity, equity, and inclusion.
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
All positions subject to close without notice.
Title: Executive Assistant
Location: Remotely based in US
Job Description:
Organizational Summary
Upstream USA is a growing, national nonprofit committed to ensuring that equitable, patient-centered contraceptive care is made available to any patient and is fully integrated into the health system as part of basic health care. We envision a future where all patients are screened for their contraceptive needs and offered patient-centered contraceptive counseling that’s free from bias, noncoercive, trauma-informed, and delivered by knowledgeable providers and support staff following best medical practices and evidence-based guidelines. We believe all patients should be able to access the contraceptive service of their choice – when they want it and where it is convenient for them to get it.
Supports our 3 Vice Presidents of Practice Transformation & our VP of Monitoring, Evaluation & Learning
Position Summary
Upstream is seeking an experienced, highly organized and detail-oriented inidual to provide executive administrative support to organizational leaders. This is an exciting opportunity to join an energetic, collaborative, supportive and mission-driven organization by providing flawless execution of administrative responsibilities and limited special project initiatives. The Executive Assistant will demonstrate a high level of professionalism, appreciating the importance of confidentiality, discretion and good judgment. This role is ideal for an inidual who thrives in a fast-paced environment and who is highly organized, detail oriented, tech savvy and capable of managing multiple priorities. The inidual in the role will also have frequent contact with key organizational stakeholders. This role requires the ability to work independently as well as collaboratively to support and coordinate organization-wide initiatives.
Essential Duties and Responsibilities
Calendar & Executive Leadership Support
-
- Manage day-to-day schedules, with an eye toward efficiency and organization
-
- Understand and manage competing, complex calendar priorities, based on competing priorities, current projects and overall organizational needs
-
- Schedule and manage logistical actions, including travel arrangements, for internal and external meetings such as: executive team meetings, full staff meetings, off-site meetings, etc.
-
- Support meeting coordination, writing and distributing meeting agendas and notes
-
- Serve as an ambassador for Upstream, functioning as a point of contact for external stakeholders and partners, with consistently outstanding interpersonal skills
Expense Management
-
- Submit accurate expense reports in a timely manner, adhering to Upstream policy
Other Projects & Tasks
-
- Assist with creation of presentations and other documents and materials to support key meetings.
-
- Develop excellent relationships with other organizational Executive Assistants or support roles where relevant and coordinate meetings across functions and multiple time zones
-
- Set up virtual meetings and calls (Zoom, GoToMeeting, GoToWebinar, etc.).
-
- Other administrative duties as needed
Required, Experience, Knowledge, Skills and Ability
Upstream celebrates and fosters an inclusive work environment and encourages people of all identities, perspectives and backgrounds to apply.
Our ideal candidate will possess:
-
- 2-4+ years of administrative support experience
-
- Experienced supporting multiple C-level leaders
-
- Confidence working independently, exercising good judgment, demonstrating initiative, and making informed decisions with limited direction
-
- Outstanding communication, organizational and calendar management skills
-
- Ability to communicate clearly and effectively with senior leaders, external partners and internal employees. High level of discretion required
-
- Professionalism and the ability to keep cool under pressure
-
- Ability to organize, prioritize and coordinate multiple work activities, with the ability to meet deadlines in a fast paced and nimble work environment
-
- Teamwork orientation, with a commitment to collaboration and process improvement
-
- Willingness to continuously acquire new competencies and accept new challenges
-
- Very strong technical competency, specifically with Google’s G-Suite including Word, Excel, PowerPoint, Gmail and Google calendar. Experience with Salesforce a plus.
Other Upstream Staff Expectations
-
- Upstream USA’s COVID-19 Vaccine Policy requires employees to have completed a COVID-19 vaccine primary series unless a medical or religious exemption is approved. As a condition of employment, newly hired employees must provide proof of their COVID-19 vaccination or, if applicable, request a medical or religious exemption.
-
- All Upstreamers must also be able to attend work-related in-person meetings and functions as needed.
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- In our hybrid work environments, there is a basic expectation that our Upstreamers will ensure that their work from home setups will have reliable access to phone and Internet to ensure connectivity to their teams.
-
- At Upstream we gather for moments that matter for training, teaming and connection. Our teams come together for occasional in person meetings and organizational retreats. As part of our hybrid work practices, this travel expectation will be applicable for all Upstreamers, even those based remotely.
-
- Engage in EDI learning & development, community engagement, and culture building activities up to 5% FTE (i.e., 2 work hours per 40 hour work week). Examples include attending trainings, conferences and summits, volunteering time, participating in local community events, mentoring and learning, participating in Communities of Belonging or Culture Council, developing language acquisition, learning universal design principles, and using professional development benefits for EDI topics, among other activities.
Attributes
The ideal candidate will embody and embrace our core values which serve as our operating principles:
-
- We keep our mission at the center; Upstream’s mission is to ensure that equitable, patient-centered contraceptive care is basic healthcare
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- We trust each other; we are reliable, empathetic, compassionately direct, and confident in each others’ ability to do the same
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- We work every day to build an equitable, erse and inclusive culture; we respect the backgrounds contexts and experiences of iniduals, teams and partners in our interactions
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- We bring joy to our work; we create opportunities to celebrate, connect and strengthen relationships with one another.
Additional Attributes
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- Confident and proactive self-starter and problem-solver, comfortable with taking initiative
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- A high degree of adaptability to work in a rapidly growing and evolving organization
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- Excellent interpersonal skills. Builds and maintains positive, productive relationships with colleagues, staff, consultants, and clients
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- Strong work ethic and a team player attitude
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- Sense of humor
Travel Requirements
This role will require up to 10 % business travel. All Upstreamers can expect a minimum of 8 days of business travel per year to attend 1-2 annual organizational retreats and two annual team/department meetings.
Hiring Range
$80,800—$90,000 USD
Pay Transparency
Final offers for this position will be based upon several factors including the scope of the role, market compensation analysis, position requirements, candidate’s experience level and capabilities, internal pay equity considerations and will be made within the parameters of Upstream USA’s compensation framework and philosophy.
Attributes
The ideal candidate will embody and embrace our core values which serve as our operating principles:
-
- We keep our mission at the center; Upstream’s mission is to ensure that equitable, patient-centered contraceptive care is basic healthcare
-
- We trust each other; we are reliable, empathetic, compassionately direct, and confident in each others’ ability to do the same
-
- We work every day to build an equitable, erse and inclusive culture; we respect the backgrounds contexts and experiences of iniduals, teams and partners in our interactions
-
- We bring joy to our work; we create opportunities to celebrate, connect and strengthen relationships with one another.
Upstream Benefits
Upstream USA offers a comprehensive benefit package including medical, dental, vision, life insurance, long and short term disability, 401K with a match, generous vacation, personal, sick and holiday time off, parental leave, professional development, a fitness and cell phone allowance for all full time employees and part time employees who work a minimum of 24 hours per week.
Executive Assistant, Chief Operating Officer
Destinations International
Remote
Job Information
Job Category:
Clerical/Administrative
Salary:
$60,000 – $65,000 Per Year
Position Type:
Full Time
Experience:
2 – 5 years
Education:
Associate Degree
Position Summary –
The Executive Coordinator provides comprehensive, confidential support to the Chief Operating Officer (COO), ensuring the smooth management of daily operations and strategic initiatives. This role encompasses a range of responsibilities, including detailed calendar coordination, meeting preparation, administrative management, communication oversight, and assistance with special projects. The Executive Coordinator enables the COO to focus on organizational goals by expertly handling essential tasks and minimizing time spent on operational details.
Role & Responsibilities –
- Calendar & Schedule Management: Coordinate and optimize the COO’s schedule by managing appointments, prioritizing time-sensitive tasks, and organizing internal and external meetings.
- Meeting Preparation & Follow-up: Prepare agendas, gather necessary documents, and manage logistics for meetings led by the COO; document key takeaways and action items, ensuring timely follow-up.
- Communication Management: Serve as the COO’s primary point of contact, managing and prioritizing emails, calls, and correspondence to streamline communication flow.
- Administrative Oversight: Handle essential administrative functions such as document preparation, data entry, and maintaining organized records while ensuring confidentiality.
- Project Assistance: Support the COO with special projects, research, and data analysis, ensuring that initiatives are executed efficiently and align with organizational goals.
- Reporting & Documentation: Prepare regular reports, presentations, and documents, assisting the COO in staying informed on key metrics, project progress, and organizational updates.
- Operational Efficiency: Identify opportunities to streamline administrative processes, enabling the COO to focus on strategic priorities and high-impact activities.
Desired Skills –
- Exceptional Organizational Skills: Demonstrated ability to manage multiple priorities, maintain attention to detail, and handle complex scheduling and logistical arrangements.
- Strong Written and Verbal Communication: Skilled in drafting clear, professional correspondence and comfortable managing internal and external communications on behalf of the COO.
- High Level of Discretion and Confidentiality: Proven track record of handling sensitive information with the utmost integrity and confidentiality.
- Proficiency in Office and Productivity Software: Strong command of tools like Microsoft Office Suite and virtual meeting platforms, with the ability to quickly learn and adapt to new technology.
- Project Management Abilities: Assist with project coordination, tracking progress, and supporting the COO in overseeing and executing strategic initiatives.
- Interpersonal and Relationship-Building Skills: Skilled at building rapport with stakeholders across all levels, facilitating smooth communication, and fostering positive working relationships.
- Adaptability and Problem-Solving: Resourceful and able to anticipate needs, pivot as priorities shift, and resolve issues proactively.
- Time Management and Efficiency: Ability to manage a dynamic workload effectively, ensuring tasks are completed accurately and on schedule.
- Attention to Detail: Consistently produces high-quality work with meticulous attention to accuracy and clarity, essential for managing executive-level tasks.
- Proactive Initiative: Demonstrates a forward-thinking approach, anticipating the COO’s needs and proactively addressing tasks to minimize disruptions.
Education & Experience:
- Associate’s degree or higher in Business Administration, Communications, or a related field, and/or an equivalent combination of relevant experience, with 3-5 years of executive-level support.
- Ideal previous experience includes roles within destination organizations, CVBs, associations, or hospitality.
- Proven experience in project coordination and/or administrative management.
- Familiarity with CRM systems, analytics tools, or data management is a plus.
Executive Assistant to the CEO
Remote
Executive Office
Full-Time – Remote
Remote
Seven Starling is seeking a highly organized and proactive Executive Assistant to support our CEO and contribute to our company’s administrative functions. This role is critical in ensuring the efficient operation of the CEO’s office and supporting the ongoing administrative needs of the company. The ideal candidate is detail-oriented, a fast-learner, and comfortable in a fast-paced startup environment. Strong communication skills, discretion, and the ability to prioritize effectively are essential.
What you’ll do
-
- CEO Support (50% of role):
- Manage the CEO’s calendar, scheduling meetings, coordinating travel, and ensuring the CEO is prepared for all engagements.
- Oversee the CEO’s email inbox, triaging messages, responding on behalf of the CEO when appropriate, and flagging important items for follow-up.
- Assist with drafting internal announcements or updates.
- Prepare meeting agendas, capture notes, and follow up on action items to ensure timely completion.
- Handle assigned tasks and special projects as needed, ensuring deadlines are met.
- Conduct research and compile data as needed for CEO-led initiatives.
- Manage confidential information with professionalism and discretion.
- Company Administrative Support (50% of role):
- Coordinate and manage company-wide meetings, including all-hands, leadership team meetings, and board meetings, ensuring smooth logistics and communication.
- Participate in planning of company retreats, virtual team events, and retreats, supporting logistics, vendor coordination, and agendas.
- Oversee day-to-day administrative tasks, including organizing documentation, filing paperwork, and manage company mail.
- Support new employee onboarding processes, including setting up our new hire in key systems, coordinating welcome materials, and scheduling welcome activities.
- Assist in organizing internal programming to enhance team engagement and culture.
- Facilitate internal communications, announcements, and scheduling for company-wide initiatives.
- Help manage timely review and weekly payments of vendor and contractor invoices.
- Maintain company intranet to ensure its up-to-date with key resources and policies.
Who you are
-
- 3+ years of experience as an executive assistant, preferably supporting other CEOs of fast-growing startup companies
- Strong written and verbal communication skills, with the ability to draft professional correspondence and presentations
- Exceptional organizational and time management skills, with the ability to manage complex calendars and competing priorities
- Calm under pressure and able to manage multiple priorities without becoming overwhelmed
- Quick learner who can rapidly adapt to new tools, processes, and industry knowledge
- Adaptable and willing to take on any task, big or small
- Proficiency with working with the Google Suite (Gmail, Google Docs, Sheets, Slides)
- Ability to handle confidential information with absolute discretion
Details
-
- $65,000 per year
- Full Time Position
- Remote
- Competitive Equity Package
Perks and Benefits
-
- Competitive paid time off
- Competitive parental leave and return to work policy
- One-time stipend to enhance your work from home experience
- Medical, dental, and vision insurance
- 401K
- Monthly stipend for your choice of wellness benefits
- Annual professional development stipend
- Virtual team events
$65,000 – $65,000 a year
Title: Coordinator
Job Category: Admin
Job Department: Commercial Job Family: Administrative Support Job Type: Full Time Level: Entry LevelCoordinator, EAB Seramount
We serve forward thinking organizations with integrated tools that provide a strategic and holistic map for setting new standards for workplace culture. Over the past four decades we’ve built deep, data-powered intelligence on the employee experience, which allows us to address specific client workplace challenges related to Diversity, Equity and Inclusion (DEI). We excel in serving as our members’ go to partner in developing and progressing their ersity and inclusion strategies. Our business is in growth mode and offers the right person the opportunity to be part of a erse, dynamic, creative, and highly skilled team partnering with leading companies to advance more inclusive corporate cultures.
As a department Coordinator, you would be responsible for the day-to-day workings of the leaders you support, a team of experts who partner with all businesses to address strategic objectives. It goes without saying that your assistance will be needed in calendaring and meeting management and special projects, but this job is very much about people.
As an integral member of the Seramount Operations team, the Coordinator will gain experience and expertise in business operations. The Coordinator will serve an important role both internally and externally as a liaison, information resource, and key point of contact.
This position may be based in Washington, D.C.; Richmond, VA; or is open to remote employment in the continental U.S.
Primary Responsibilities:
- Act as an internal and external liaison for Seramount
- Collaborate across teams and isions to provide high-quality, seamless customer service
- Maintain leaders’ calendars (estimated 3 calendars, may flex up as needed)
- Identify and manage engagement events for the department and central operations team
- Oversee logistics for key department communications and initiatives, including leadership weekly updates, town halls, special events, etc.
- Work with team to manage schedules, content, speakers, session notes and materials, etc. for all continuous training work in Seramount
- Collaborate with team managers on department communications
- Manage other administrative duties and special projects as needed
Basic Qualifications:
- Excellent academic record
- Bachelor’s Degree
- Must possess at least two of the following:
- Customer service experience
- Experience working in a team environment
- Experience in an office setting
- Leadership experience
Ideal Qualifications:
- Ability to work independently and autonomously
- Proven ability to meet and exceed internal and external customer expectations
- Proven ability to manage and troubleshoot basic technology platforms
- Attention to detail
- Solution-focused problem solving
- Experience developing personal organization tactics to meet business goals
- Proven experience managing multiple, competing priorities simultaneously
- Discretion with sensitive material and communications
- Experience with Excel
- Commitment to valuing ersity, practicing inclusive behaviors, and contributing to an equitable working and continual learning environment in support of EAB’s DE&I Promise
If you’ve reached this section of the job description and are unsure of whether to apply, please do! At EAB, we welcome ersity of background and experience. We would encourage you to submit an application if this is a role you would be passionate about doing every day.
Compensation:
The anticipated starting salary for this role is $40,000 per year.
Benefits:
Consistent with our belief that our employees are our most valuable resource, EAB offers a competitive and inclusive benefits package. Our benefits currently include:
- Medical, dental, and vision insurance plans; dependents and domestic partners eligible
- 20+ days of PTO annually, in addition to paid firm and floating holidays
- Daytime leave policy for community service and flextime for fitness activities (up to 10 hours per month each)
- 401(k) retirement savings plan with annual discretionary company matching contribution
- Health savings account, healthcare and dependent care flexible spending account, and pre-tax commuter plan
- Employee assistance program with counseling services and resources available to all employees and immediate family
- Wellness programs including gym discounts, incentives to promote healthy living, and family access to the leading app for sleep, meditation, and relaxation
- Gender affirming care coverage
- Fertility treatment coverage and adoption or surrogacy assistance
- Paid parental leave with phase back to work program for birthing and non-birthing parents
- Access to milk shipping service to support nursing employees during business travel
- Discounted pet health insurance coverage for dog and cat family members
- Company-provided life, AD&D, and disability insurance
- Financial wellness resources and membership in a robust employee discount program
- Access to employee resource groups, merit-based advancement, and dynamic professional growth opportunities
Benefits kick in day one.
Title: Rental Billing Coordinator II – Remote
Location: Alpharetta United States
Job Description:
Job Seekers can review the Job Applicant Privacy Policy by clicking HERE. (https://ryder.com/job-applicant-privacy-policy)
Summary
The Billing Coordinator II is responsible for researching and billing exception agreement in his/her assigned districts. Audit and research each billing exception agreement. Work salesforce cases. Research and process revenue rejections and vehicle changes (VCNs). End of month close consist of working accruals, submitting Journal Entry template for processing, researching district variances. Excellent communication skills needed in order to interface with operating locations and internal departments.
Essential Functions
- Research and Release billing exceptions for assigned districts daily
- Understand and research mileage variances and exceptions
- Backup other Billing Coordinators in the event another Billing Coordinator is out of the office
- Communicate with field operations either via email or phone
- Research any discrepancies or previous billings to ensure accuracy
Additional Responsibilities
- Performs other duties as assigned.
Skills and Abilities
- Computer literate with general knowledge of software to include Microsoft Office Suite
- Strong verbal and written communication skills
- Ability to work with minimum supervision
- Highly thorough and dependable
- Detailed oriented with excellent follow-up practices
- Ability to work a flexible schedule for month-end close- (1st, 2nd and 3rd workday)
- Demonstrates customer service skills
- Ability to prioritize, structure and schedule tasks to maximize effort and meet deadlines
- Ability to efficiently work in a remote environment
Qualifications
- H.S. diploma/GED required
DOT Regulated: No
Job Category: Credit & Collections
Compensation Information :
The compensation offered to a candidate may be influenced by a variety of factors, including the candidate’s relevant experience; education, including relevant degrees or certifications; work location; market data/ranges; internal equity; internal salary ranges; etc.
Compensation ranges for the position are below:
Pay Type :
Hourly
Minimum Pay Range:
18.00
Maximum Pay Range:
20.00
The position may also be eligible to receive an annual bonus, commission, and/or long-term incentive plan based on the level and/or type.
Benefits Information:
For all Full-time positions only : Ryder offers comprehensive health and welfare benefits, to include medical, prescription, dental, vision, life insurance and disability insurance options, as well as paid time off for vacation, illness, bereavement, family and parental leave, and a tax-advantaged 401(k) retirement savings plan.
Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace.
All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified inidual with disability.
Security Notice for Applicants:
Current Employees:
If you are a current employee at Ryder (not a Contractor or temporary employee through a staffing agency), please click here (http://wd5.myworkday.com/ryder/d/task/1422$3.htmld) to log in to Workday to apply using the internal application process.
#wd
Title: Executive Assistant to the Head of Technology
Location: United States – Remote
Job Description:
Invisible is the operations innovation company transforming how companies are built and run.
We are a tech-enabled service providing solutions to the world’s most complex business problems. Driven by our proprietary process orchestration platform, we seamlessly integrate advanced AI and automation with a global network of thousands of experts. This powerful combination delivers new capabilities and eliminates barriers to execution for our clients, unlocking unprecedented efficiency, scale, and growth opportunities.
Invisible has experienced exponential growth, quadrupling in size year over year for the past three years. At the beginning of 2024, we surpassed an Annual Recurring Revenue (ARR) of $100 million and continue to grow at speed. Operating as a profitable business, we maintain near complete ownership, with a firm foundation built on creating long-term shareholder value. We are excited to create paths to ownership for our specialist roles, providing opportunities for significant personal, professional, and financial growth.
About The Role
As the Executive Assistant to the Head of Technology, you will play a vital role in supporting the operational efficiency of our technology leadership. You’ll manage the Head of Technology’s day-to-day activities, ensuring they have the bandwidth to focus on strategic initiatives. This position is perfect for a highly organized inidual with experience in fast-paced, remote environments.
What You’ll Do
- Efficiently manage the Head of Technology’s schedule, ensuring meetings are prioritized and time is optimized.
- Coordinate and prepare materials for meetings, including setting agendas, taking detailed notes, and following up on action items.
- Act as a liaison between the Head of Technology and both internal teams and external partners, ensuring clear and effective communication.
- Handle complex travel arrangements, including planning detailed itineraries and compiling necessary documents for meetings.
- Organize and maintain important documents, keeping everything accessible and up-to-date.
- Plan and coordinate tech-focused events, conferences, and meetings, both virtually and in person.
What We Need
- Minimum of 5-7 years of experience as an Executive Assistant supporting Technology or Engineering executives in high-growth, remote technology companies.
- Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision.
- Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics.
- Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Notion, and Zoom.
- Ability to thrive in a remote, fast-paced, and constantly changing environment.
- Strong attention to detail and a proactive approach to problem-solving.
- Flexibility to work hours that overlap with the Head of Technology’s schedule, ideally US EST or flexibility to work US EST hours.
What’s In It For You
We believe in recognizing exceptional work with exceptional benefits. That’s why we empower our Specialists to work remotely around the world on a schedule that suits their lifestyle.
Compensation:
- Base Salary Range: $110,000 – 130,000
The amount listed above is the expected annual base salary range for this role, subject to change.
Country Hiring Guidelines:
Invisible hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.Privacy Policy:
All candidates and residents of California may visit our Recruitment Privacy Policy and Notice at Collection here.Accessibility Statement:
We are committed to providing reasonable accommodations for iniduals with disabilities. If you need assistance or accommodation due to a disability, please contact our Talent Acquisition team during the recruitment process at [email protected].Equal Opportunity Statement:
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status, or any other basis protected by law.You may view Invisible Pay Transparency Policy, and Equal Employment Opportunity is the Law notice, by clicking on the corresponding links.
Due to a high volume of candidates, Invisible may use automated decision-maker technologies to filter candidates based on response to our application questions and other provided information. Our use of automated decision-making enables us to be efficient by providing a manageable list of possible candidates that meet our mandatory hiring criteria. If you object to our use of automated decision-making please contact us.
Senior Director, Plan Administration
locations
Work From Home, USA
time type
Full time
job requisition id
R20056723
Job Family
Operations – General
About Us
At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential unleashed by leveraging the talents of a erse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.
Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.
Who We Are
We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.
Today, we’re part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what’s important to them.
We’re empowered by a vast agent network covering North America, with ersity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good — for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.
What We Do
Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.
Transamerica employs nearly 7,000 people. It’s part of Aegon, an integrated, ersified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.
Job Description Summary
The Senior Director of Plan Administration will provide leadership and strategic direction to Retirement Operations administration and operational processing management teams and staff supporting inforce clients across multiple market segments. Execute on business deliverables for critical plan administration functions including plan document services, service agreements, plan notices, regulatory mailings, compliance testing and reporting, and deconversion. Ensure day-to-day operational needs of plan sponsors and partners are met.
Job Description
Responsibilities
- Provide strategic guidance and direction to plan administration leaders to ensure teams provide timely, accurate service to clients through productivity management, quality controls, and continuous employee development.
- Contribute to strategies on corporate business applications, products, and services to ensure compliance with regulatory requirements.
- Research and analyze new legislation/regulations to determine impact to operational procedures.
- Ensure clients receiving Form 5500 and nondiscrimination testing services are provided services within IRS deadlines. Ensure domestic relations orders are qualified based on DOL requirements
- Provide input to executive leadership regarding the impact of plan document-related legislation/regulations on current programming and procedures.
- Ensure Plan Administration teams are revising, updating, and/or creating plan administration procedures that comply with new laws, regulations, and sub regulatory guidance.
- Ensure processes and procedures are in place to provide clients receiving plan document services with relevant documents to maintain a plan that is compliant with legislation.
- Provide direction for teams that review and analyze plan mergers and corporate acquisitions with respect to plan documents requirements as they develop recommendations and consult with clients/staff on implications.
- Provide consultative guidance to staff, colleague departments, sales staff, clients, advisors and third party administrators in situations that require a high degree of expertise and diplomacy.
- Lead dialogue with Legal department to review unusual situations as necessary.
- Serve as a senior resource to negotiate agreements on specific issues with client’s legal counsel.
- Serve as a senior resource for team members in the research of client and field inquiries.
- Provide technical leadership for new products and regulatory developments regarding plan document issues and ensure proper system modifications are made to accommodate new products/regulatory developments.
- Serve as project owner for key projects and participate on cross-departmental and leadership committees.
- Oversee the identification, planning, direction, and execution of short and long term departmental goals for qualified plan document production and the successful completion of repetitive legislative required restatement and amendment projects.
- Represent Transamerica at industry meetings.
- Oversee department budget and initiate cost saving initiatives as appropriate
Qualifications
- Bachelor’s degree in a business field or equivalent experience
- Extensive knowledge and experience in the defined contribution or retirement industry (typically 12 or more years)
- Leadership experience managing multiple teams
- In-depth knowledge of recordkeeping and associated administrative systems
- In-depth understanding of corporate administrative capabilities
- In-depth knowledge of ERISA, IRS and Department of Insurance regulations, revenue procedures, notices, and current legislation
- Leadership skills and the ability to be a change agent
- Strong problem-solving, analytical, and decision-making skills
- Outstanding communication, interpersonal, and relationship building skills to interact, influence, and collaborate with all levels of the organization
- Ability to grasp technical and complex concepts and convey to staff and internal/external customers
- Self-starter with strong organizational and project management skills
- Advanced skills using analytical tools and MS Office Suite
Preferred Qualifications
- Expert knowledge of Internal Revenue Service, Department of Labor, and state insurance regulations
- Expert knowledge of plan documents, service agreements, and funding agreements
Working Conditions
- Office or hybrid office/remote environment
- Moderate travel
**Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to applicable pay transparency and compensation posting laws. It is estimated based on what a successful candidate might be paid in certain Company locations.**
The Salary for this position generally ranges between $175,000-$190,000 annually. This range is an estimate, based on potential qualifications and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.
Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Inidual Performance and is at the Company’s discretion.
Worried about not having every single qualification listed? It’s okay. If it’s a role you’re interested in, we encourage you to apply. Employees who enjoy their jobs are one of our favorite things.
What We Offer
For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.
Compensation Benefits
- Competitive Pay
- Bonus for Eligible Employees
Benefits Package
- Pension Plan
- 401k Match
- Employee Stock Purchase Plan
- Tuition Reimbursement
- Disability Insurance
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Employee Discounts
- Career Training & Development Opportunities
Health and Work/Life Balance Benefits
- Paid Time Off starting at 160 hours annually for employees in their first year of service.
- Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
- Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
- Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
- Adoption Assistance
- Employee Assistance Program
- College Coach Program
- Back-Up Care Program
- PTO for Volunteer Hours
- Employee Matching Gifts Program
- Employee Resource Groups
- Inclusion and Diversity Programs
- Employee Recognition Program
- Referral Bonus Programs
Inclusion & Diversity
We believe our commitment to ersity and inclusion creates a work environment filled with exceptional iniduals. We’re thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women.
To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of ersity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of ersity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.
Giving Back
We believe our responsibilities extend beyond our corporate walls. That’s why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.
Transamerica’s Parent Company
Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and ersity.
Administrative Services Coordinator (Remote Eligible)
- Job ID #: 2245
- Functional Area: Administrative Services
- Position Type: Regular-Status Full-Time
- Experience Required: 3 – 5 Years
- Location: Multiple
- Department: Administrative Services
- Education Required: High School Diploma or GED
- Relocation Provided:
Position Description:
Mathematica is currently seeking an Administrative Services Coordinator to join our Administrative Services Team. This is a highly visible role which requires extensive customer service skills, interaction with all levels of staff including executive and senior levels, as well as a high level of professionalism. Responsibilities include coordinating domestic and international travel and processing expense reports within a ticketing system. Support often includes collaborating with other departments such as Information Technology Services, Procurement, and Accounting. Exceptional attention to detail and first-class organizational skills are a must.Key responsibilities include:
• Coordinates and schedules company-wide travel arrangements for staff and clients at all levels of the organization
• Processes expense reports for staff (including collecting and consolidating receipts and requests for travel advances) using ticket request system • Create Expense Authorizations (EA) for staff and clients at all levels of the organization for travel, conference, and meetings.Position Requirements:
• College degree, high school diploma or GED
• 3-5 years of administrative or other related experience • Proficiency in Microsoft programs such as Outlook, Word, and Excel. Experience using Microsoft Outlook to reserve rooms and coordinate cross-office meetings • Adobe Acrobat DC proficiency. • Ability to prepare correspondences, coordinate travel arrangements, and organize meetings • Ability to prioritize multiple tasks and meet deadlines • Excellent written and verbal communication skills • The ability to deal tactfully and diplomatically with others • Wise judgment dealing with sensitive and confidential matters • Flexibility to handle multiple priorities, sometimes simultaneously, under deadlines • Accuracy in detail and strong organizational skills • Ability to work independently for long periods of time • Familiarity with ticket-based service requests systems such as ServiceNow, Deltek for expense and Concur for travel is a plus • Excellent team playerThis position offers an anticipated annual base salary range of $45,000-$52,000. This position may be eligible for a discretionary bonus based on company and inidual performance.
Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public- and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development. Mathematica offers our employees competitive salaries, and a comprehensive benefits package, as well as the advantages of being 100 percent employee owned. As an employee stock owner, you will experience financial benefits of ESOP holdings that have increased in tandem with the company’s growth and financial strength. You will also be part of an independent, employee-owned firm that is able to define and further our mission, enhance our quality and accountability, and steadily grow our financial strength.
Read more about our benefits here: https://www.mathematica.org/career-opportunities/benefits-at-a-glance
Available locations: Washington, DC; Princeton, NJ; Cambridge, MA; Chicago, IL; Oakland, CA; Remote
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
Executive Assistant
Remote, US
People
Full Time
Remote
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our executive team, specifically our CCO and CEO. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a strong sense of professionalism and confidentiality, along with a commitment to providing outstanding administrative support.
The ideal candidate will be based in EST or is able to work those hours.
What You’ll Do:
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- Manage executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and organize meeting agendas, materials, and minutes; follow up on action items.
- Serve as a liaison between executives and internal/external stakeholders.
- Draft, review, and edit correspondence, reports, and presentations.
- Maintain and update filing systems, databases, and records.
- Coordinate special projects and events as needed.
- Handle confidential information with discretion.
What You’ll Bring:
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- Bachelor’s degree or equivalent experience preferred.
- 3-6 years of experience in an Executive Assistant or similar role.
- Proficient in GSuite, Microsoft Office Suite, travel booking systems and other office software.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.Ability to work independently and as part of a team.
- High level of professionalism and integrity.
- Strong problem-solving skills and attention to detail.
$55,000 – $65,000 a year
Benefits
At Catalant, we strive to offer a work environment where employees can bring however much of their full, authentic self as they desire. With this in mind, we are happy to offer our employees:
– Flexible paid time off
– 13 company holidays + an All Company wellness day off each quarter
– Twelve weeks of paid parental leave regardless of how you choose to grow your family
– Generous health insurance coverage as well as optional vision and dental
– 401k to save for retirement
– Pre-tax commuter and flexible spending accounts
– A lifestyle spending account to be used towards cell phone, internet, commuting, and learning & development
– Wellness stipend for your mental, emotional, or physical wellbeing needs and support
– Work from Home stipend
PETA Communications Assistant
Fully Remote • PETA
Job Type
Full-time
Description
Position Objective:
To support the PETA communications team in its efforts to do outreach and generate celebrity/influencer support and media coverage for PETA and PETA Latino campaigns
Primary Responsibilities and Duties:
• Support the Communications team’s work by assisting with various administrative tasks such as filing, form submission, research, financial reporting, invoice processing, booking travel, and other tasks assigned by the supervisor
• Draft meeting agendas, attend meetings, and take, distribute, and file detailed meeting notes
• Help the Communications team stay organized by adding tasks to our organizational systems such as Asana
• Assist with the organization of celebrity/influencer projects, including photo shoots and the production and editing of print, radio, and TV commercials, as well as social media campaigns
• Track PETA’s celebrity supporters, award show nominee announcements and winners, tours, and details of celebrity events
• Stay up to date on celebrity culture. Track celebrity news, musical tours and birthdays as well as organize monthly birthday greetings
• Keep thorough and accurate records of celebrity correspondence and photoshoots
• Coordinate celebrity and media mailings, giftings, sending thank you/condolence/holiday cards, etc.
• Research opportunities for outreach through media, events, campaigning, and celebrity/social media influencer channels
• Draft letters and notes to celebrities and the media, and other writing assignments assigned by the supervisor
• Take charge of maintaining detailed records including public figures who support PETA’s work, interactions with celebrities/influencers and members of the media, and news releases and media hits
• Create, update, and organize department lists and records
• Keep track of and report on the Communications team’s accomplishments
• Finally, you’ll be assisting the PETA and PETA Latino communications staff with other responsibilities as assigned
Requirements
• Minimum of one year of experience in a fast-paced office setting
• Excellent organizational and time-management skills, and attention to detail
• Proficiency with Microsoft Office, including Excel, Word, and Outlook as well as a willingness to learn new software
• Interest in and knowledge of celebrity culture required
• Proficiency in Spanish is a plus!
• Working with high-profile iniduals requires the ability to be honest, reliable, and discreet, so you must have the ability to maintain and handle confidentiality with discretion and integrity
• You’re going to be communicating with the public, reporters, celebrities/influencers, publicity firms, stylists, and more, so the ability to deal with a variety of people in a professional manner will be essential
• We need a strategic thinker who can conduct research and work both independently and with the team to maximize the reach of our campaigns for animals
• Many people say that they “thrive under pressure,” but this position has no shortage of tight deadlines, so you must really be able to crank out high-quality work within short timeframes
• You’ll be working with the press and celebrities, so a professional appearance is required
• Naturally, you’d need to be committed to the objectives of the organization, and living a vegan lifestyle would be a part of this
The hourly pay range for this position is $15.45 – $19.97 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.
A list of benefits available to qualified employees is available here.
Executive Assistant
Executive – Remote
This job description is intended to convey information essential to understand the scope of the position. It is not intended to be an exhaustive list of skills, efforts, duties, or responsibilities associated with the position.
The Ballot Initiative Strategy Center (BISC) is seeking an experienced administrative support person to serve as the Executive Director’s right hand to help her execute her vision and fulfill her organizational and progressive ecosystem commitments. Ideal candidates must have previous experience working with executive or senior level director positions for a minimum of three years and be able to work independently with significant autonomy to successfully complete tasks without constant supervision. The person in this position must be extremely well organized, enjoy administrative support and systems, and demonstrate a high level of professionalism and confidentiality.
The Executive Assistant will manage a wide range of administrative and support activities including managing internal and external scheduling, preparing the Executive Director for meetings; attending meetings and providing next steps and synthesis; among other responsibilities. Additionally, the Executive Assistant will manage items related to and provide support to the BISC INC and Foundation boards. Must be self-motivated, detail-oriented, and an excellent communicator as well as have good judgment and practice discretion. While not required, preference for people who have worked in the political and non-profit advocacy space.
BISC is a mission and values-driven organization that recruits and seeks to retain a staff committed to excellence by fostering a work environment that is flexible, fairly-compensated, respectful, and fun.
Location: BISC HQ is located in Washington, DC, but the location for this position is flexible within the U.S. This position will travel for organizational activities such as retreats, board meetings, and BISC’s annual conference. This position reports to the Executive Director.
Executive Support:
- Manage aggressive and dynamic executive calendar, requiring interaction with both internal and external stakeholders and book travel
- Manage and draft correspondence on behalf of the Executive Director
- Serve as the primary point of contact for external, funder, partner, and Board contacts on behalf of the Executive Director;
- Ensure funder and stakeholder contact information is captured and shared with team members via organizational CRM;
- Support meeting preparation and logistics, ensure all follow up from meetings is completed, documented, and reported out in a timely manner
- Create and edit presentations for the Executive Director
- Prioritize and manage the Executive Director’s multiple projects and requests, and help with follow through in a timely manner;
- Prepare the Executive Director’s nightly report and resources document;
- Proactively work with the senior leadership team to make sure the Executive Director follows through on her commitments and is up to date on organizational day-to-day items;
- Work collaboratively with the Development Team by attending weekly development meetings and additional development-related meetings to ensure any funder-related meetings and events are scheduled and reported back to the Development team
- Work with the Communications Team to ensure Executive Director is prepared for reporter meetings and press briefings, schedule media interviews, and ensure Executive Director communications follow BISC branding;
- Work with the Operations Team on logistical related items, ensure Executive Director campaign engagement is entered into compliance forms, and prepare and process expenses and reimbursements
Board liaison/support:
- Manage all board meeting related activities including administrative and logistical support, recording minutes, and managing the board report and work packet process including handling material of a confidential nature
- Manage board chair and executive committee meetings including scheduling, note taking, and preparing board members for meetings
- Work with Chief of Staff and board secretaries to conduct the Executive Director’s annual review
- Manage the board committees including scheduling meetings, note-taking and supporting next the next steps of the Development, Nominations, and Futures committee meetings
- Manage all board communications including monthly newsletter
Additional Responsibilities:
- Aid the organization in implementation of BISC’s 5-year strategic plan focused on changing culture, centering directly impacted communities, capacity building, convening, and internal continuity and growth;
- Record notes for all staff meetings;
- Support other BISC and BISC Foundation projects and activities as needed; and
- Assist with the planning and execution of BISC’s annual conference
Key qualifications and experience:
- 3 to 5 years of relevant experience supporting an executive or senior level position, preferably in a non-profit setting
- Experience composing executive-level correspondence on behalf of a principal, preferably for communications with donors and/or board members
- Experience managing up and working across multiple departments and with senior level stakeholders
- Exceptional verbal and communication skills
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Demonstrated attention to detail and follow-through on job responsibilities
- Responsive and efficient in completing tasks and correspondence. Demonstrated ability to achieve high performance goals and meet deadlines
- Sound judgment and discretion especially with sensitive and confidential information
- Strong organizational and project management skills
- Ability to balance competing priorities, complex situations, and tight deadlines
- Ability to work independently on assigned tasks as well as to accept direction on given assignments
- Intermediate to advanced mastery of Google Suite (Docs, Sheets, Slides, Forms, etc.) as well as Microsoft Office products, experience with Canva a plus
- Comfort with technology and virtual communication systems, including Zoom, Slack, EveryAction and/or other content management systems
- Long-term commitment to the progressive movement and demonstrated commitment to social, economic, and racial justice
Notice of Exempt Position:
This is a full-time position and in accordance with the provisions of Federal and DC wage and hour laws, this position is classified as Exempt, which
means that you will not be eligible for overtime for hours worked in excess of forty (40) during a work week.
Salary & Benefits
- $67,000-71,000 per year
- 100% Medical insurance for family paid for by employer
- Dental insurance
- Life and Accidental Death and Dismemberment coverage
- Paid vacation
- Sick leave
- Generous 401(k) plan with employer contribution
To apply: Submit cover letter, resume, and 3 references. Applicants will be considered on a rolling basis until the position is filled.
About BISC
BISC’s mission is to strengthen democracy by implementing a national progressive strategy for ballot measures rooted in building state-based power.
The Ballot Initiative Strategy Center (BISC), a 501(c)(4) organization, is the only progressive organization that works across many policy, organizing, and political organizations, with local, state, and national leaders to analyze and support the ballot measure landscape.
We believe direct democracy can be a tool for liberation. We leverage ballot measures across the United States as part of a larger movement to strengthen democracy, center people of color, queer, low-income, immigrant, indigenous and other marginalized communities, move towards racial equity, build and transform power, and galvanize a new progressive base. In February 2020, we launched our strategic framework to help move towards our vision of building a world where all people are fully liberated, live with dignity and thrive so that equity and justice prevail.
We lead by supporting the use of ballot measures as a tool for transformational impact, not just in a measure’s outcomes, but at every stage of the ballot measure process—from policy development, signature gathering, civic engagement, the campaign itself, implementation and beyond. We believe in movement building and empowerment, bringing communities into the work and leaving lasting infrastructure for continued social change.
We know that success isn’t just defined by getting 50% + 1 of the vote. If we’re serious about building a more equitable world, we also must consider who’s driving the change and whether it will have a transformational impact on the people and communities who have been pushed to the margins for too long.
We achieve impact through training the field and developing leaders, convening state and national leaders and funders in a co-created strategy that results in transformative wins, leading innovative research and providing assistance to support ballot measures as a tool to build long term power.
BISC’s Racial Equity Stance
At the Ballot Initiative Strategy Center, we work to transform our country into one that is equitable and just. In our work, we strive to challenge structural racism, and center the people most impacted. BISC works with commitment to racial equity inside our organization in our operations and management processes, and externally through our research, training and organizing work with ballot-measure campaigns, partners and funders.
EEO Policy
BISC follows an Equal Employment Opportunity Policy and employs personnel without regard to race, ethnic or religious background, descent or nationality, sexual orientation, gender (including pregnancy), gender identification, disability, marital status, age, height, weight, or military service. This policy applies to employment, internships, internal promotions, training, opportunities for advancement, terminations, relationships with vendors, use of contractors and consultants and in dealing with the general public.
Location
Remote
Department
Executive
Employment Type
Full-Time
Compensation
$67,000 – $71,000
Executive Assistant II – Commercial Bank
locations:Remote, United States
time type: Full time
job requisition id: R-27354
Location: For Those Who Work At Home – Various, Ohio 4414
Executive Assistant –
POSITION OVERVIEW
Provide executive assistance to the Regional Sales Executive to perform erse administrative and clerical duties for the leader and his/her leadership teams while contributing to the overall performance of the Division’s functional and cross-functional teams. This role is expected and held accountable to add value, work efficiently and constantly strive to improve internal and external customer experience.
Ability to prioritize and organize work while being flexible and nimble enough to change with the needs of business is important for this role. Ability to quickly learn new tools and technologies; with interest and experience in using professional media, digital platforms and the Internet to improve work efficiency, research and creation of Keynote and/or PowerPoint presentations and ongoing communication. Entrepreneurial spirit and desire to understand internal business, outside competition and dynamics of work. Integrity, confidentiality, superior interpersonal skills, proactive & detail-oriented with strong organizational skills are some of the important competencies for the role. Ability to thrive in a fast-paced, team-oriented, deadline-driven environment is necessary ESSENTIAL JOB FUNCTIONS
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Under general supervision, provides administrative support to the executive leader and leadership team to include planning, executing, maintaining and coordinating complex calendar of meetings, travel and logistics, expense reports, various system entries and tracking.
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Act as liaison between Executives and all internal departments and external business associates to ensure that all matters are attended to in an efficient, professional and timely manner.
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Primary point of contact for internal employees for the executive, initiating work within the department or checking the status of jobs already in progress to ensure timely completion. Manage and track administrative projects for the team, help with onboarding new hires and employee exit formalities.
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Responsible for meeting coordination, communication tools, video conferencing and scheduling, and organizing proper venue/room setup as needed.
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Plan, coordinate and execute multiple meetings and offsite events simultaneously with ability to adapt to changing priorities.
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Phone work: manage phone calls to ensure that due attention is always given to the most urgent materials/requests and all calls are appropriately responded.
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Sort/prioritize mail; flag & highlight any relevant articles and advertisements
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Collect and organize documents from executive’s direct reports
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Take lead in planning and organizing team events, socials, offsite meetings, recognition and award ceremonies etc.
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Take accurate notes during various meetings and distribute materials pre and post meeting
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Manage mass communications on behalf of executive.
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Collects, compiles and analyzes moderately complex data and information for various internal and external reporting purposes, newsletters and presentation materials.
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Cultivates a positive environment to promote teamwork, high performance and positivity
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Manages day-to-day office operations, composes written communications as needed.
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Clearly and immediately communicates and elevates any problems/issues.
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Assists with special projects for events, new processes or projects and presentations as they arise; exercises judgment and reasoning skills.
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Ability to work out of base office, willingness to travel occasionally as needed and work overtime, and on weekends with short notice.
REQUIRED QUALIFICATIONS
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High School Diploma or Equivalent experience
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2+ years relevant experience supporting executive management
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Proven ability to manage multiple calendars and projects at one time
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Ability to read and understand basic financial data, legal contracts and third-party communication.
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Ability to engage with Executive Level Management
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Proficient in using Google Apps, Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook and Publisher, Internet and Intranet.
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Excellent written and verbal communication skills
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Exercises sound judgment, discretion, and confidentiality in all matters involved in this job
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Takes initiative and works independently on routine as well as more complex and miscellaneous matters.
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Confident and resourceful in problem solving, promptly escalating matters where necessary.
COMPENSATION AND BENEFITS
This position is eligible to earn a base hourly rate in the range of $30to $35 per hour depending on location and job-related factors such as level of experience. Compensation for this role also includes short-term incentive compensation subject to inidual and company performance.
Key has implemented a role-based Mobile by Design approach to our employee workspaces, dedicating space to those whose roles require specific workspaces, while providing flexible options for roles which are less dependent on assigned workspaces and can be performed effectively in a mobile environment. As a result, this role may be Mobile or Home-based, which means you may work primarily either at a home office or in a Key facility to perform your job duties.
KeyCorp is an Equal Opportunity and Affirmative Action Employer committed to building a erse, equitable and inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other protected category.
Senior Executive Assistant
Remote US
Senior Executive Assistant
Who we are:
Vonage, a global cloud communications leader, helps businesses accelerate their digital transformation.
Our Communications Platform is fully programmable and allows for the integration of Video, Voice, Chat, Messaging and Verification into existing products, workflows and systems.
Our fully programmable unified communications and contact center applications are built from the Vonage platform and enable companies to transform how they communicate and operate from the office or anywhere, providing enormous flexibility and ensuring business continuity.
Why this role matters;
The role of the Sr Executive Assistant is essential in ensuring smooth, efficient operations at the executive level, directly impacting an organization’s productivity. By managing schedules, communications, and high-priority tasks, the Sr Executive Assistant allows executives to focus on strategic decision-making rather than administrative details.
You will act as a trusted liaison between executives, teams, and external partners, fostering clear communication and organizational alignment.
What you will do;
- Provide independent administrative support of the day-to-day activities, including calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Manage travel and travel associated planning and arrangements
- Use superior organizational skills to manage and support the scheduling, call follow-up, triage, and decision making. Plan, coordinate and ensure the Head of the Business Unit’s schedule is followed and respected, and keep him well informed of upcoming commitments and responsibilities
- Provide effective support with the preparation, execution and follow-up of meetings
- Communicate directly on behalf of the Head of the Business Unit with local & global executive team members, customer executives and employees
- Act as a delegate on behalf of the Head of the Business Unit for internal system approvals
- Plan and organize internal & customer special events, including multi-day activities
- Coordinate meetings including staff meetings, special events, training, and workshops (i.e. internal and offsite meetings, etc.) which includes creating the agenda, making travel arrangements, preparing, and disseminating meeting materials and information
- Support daily operations with use of Vonage administrative tools & other general tools.
- Drive improvement and implementation of administrative processes and routines
- Partner, network, and communicate effectively with other assistants within and outside the organization
What you will bring;
- 8+ years of experience working in a large, international corporate environment
- 10+ years of relevant experience as an Executive Assistant, Project Management or Office Manager type experience required.
- Extensive experience with arrangement of complex schedules, time management and logistics, across multiple time zones; global experience preferred
- Flexibility to communicate and complete tasks during non-traditional working hours
- Self-driven professional with the ability to manage through ambiguity, and independently run activities with minimal supervision
- Superior problem-solving skills, with a strong focus on structure and execution
- Strong work ethic and able to maintain a high level of confidentiality
- High degree of professionalism in dealing with erse groups of people, including senior executives, staff, customers and community leaders including Strong ability to execute work with a ersity, equity, and inclusion lens
- Excellent communication skills and executive presence
Admissions Coordinator I
Department: Online Admissions
Reports To: Director of Online Admissions
FLSA Status: Non-Exempt
Hours: Monday – Thursday 8 AM – 5PM & Friday 8AM – 3PM CST (extended hours when requested)
Location: Remote
Job Summary
Under the direction of the Supervisor and Director of Online Admissions, the Waldorf University Online Admission Coordinator is responsible for facilitating the application submission process for potential students.
Essential Job Tasks Additional duties may be assigned.
- Manages and maintains extensive working lists of potential students to ensure that application submission information is relayed in a timely manner through a high volume of outbound phone calls and other appropriate communication methods.
- Maintains proficiency in relaying Waldorf’s programmatic offerings, emphasizing deep University and product knowledge, to accurately portray the entire admission and enrollment processes to prospective students.
- Assists with various needs in the department by taking on additional tasks and/or projects at varying operating hours, to enhance the level of customer service offered to prospective students.
- Aids in application submission for potential students by accurately entering student information in an internal database, to include contact information, academic information, and detailed notes from interactions with current and prospective students.
- Coordinates with Waldorf marketing and outreach departments to relay information related to ongoing conversion efforts within the department.
- Handles confidential information in a professional manner.
- Occasional travel to the Alabama campus for onsite meetings, as directed by leadership.
Qualifications
To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.
Knowledge, Skills, & Abilities
Knowledge
- English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Academic Processes – Knowledge of university guidelines, course descriptions, and academic terminology.
- Internal Processes – Knowledge of general admissions and enrollment processes.
- Clerical – Knowledge of office administrative procedures including word processing, managing files and records, typing, and other office procedures.
- Computer – Strong knowledge of basic computer processes including web browsing, Microsoft Office including Excel, Outlook, Word of PowerPoint, CRM, and other software programs.
- Customer and Personal Service – Knowledge of principles and processes for providing future students with personal services. This includes customer needs assessment, meeting quality standards for service, and evaluation of customer satisfaction.
Skills
- Customer Service – Provides exceptional customer service in all situations
- Relationships – Establishes, nurtures, and advances relationships to the highest level
- Critical Thinking – Uses logic and reasoning to look at different types of information in order to make conclusions and work through situations
- Interpersonal Skills – Communicates and interacts with internal and external iniduals effectively while being aware of social perceptions
- Time Management and Organizational Skills – Manages time to accomplish assigned tasks while working autonomously or as a team.
- Attention to Detail – Thoroughness and accuracy when accomplishing a task ensuring all aspects are reviewed
- Dependability – Follows instructions and responds to management directions; Takes responsibility for own actions; Works as scheduled.
- Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Abilities
- Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
- Oral Expression – The ability to communicate information and ideas in speaking so others will understand.
- Written Comprehension – The ability to read and understand information and ideas presented in writing.
- Written Expression – The ability to communicate information and ideas in writing so others will understand.
- Selective Attention (Vigilance) – The ability to concentrate on a task over a period of time without being distracted, with the ability to multi-task effectively.
- Teamwork – The ability to balance team and inidual responsibilities; contribute to building a positive team spirit; place the success of team above own interests; support everyone’s efforts to succeed.
Education & Experience
- High school diploma or equivalent is required. Associate’s or Bachelor’s degree preferred.
- Minimum of two years of sales/lead conversion experience with a proven track record required.
Equipment Used
- Office equipment such as computer, fax, copier, and scanner, use of MS Office Software, other database and internet database programs. Frequent use of email and other forms of electronic communication. Software used includes Microsoft Windows OS, various Internet browsers,
- Microsoft Office products, such as Outlook, Skype for Business, PowerPoint, Word, OneNote, and Excel, Zoom related systems, Blackboard Learning Management System, and OMEGA, an internal database.
- Reliable and secure internet is required for this position.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The position is remote and should have an established office with secure and reliable internet. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Title: Sr. Coordinator of Organizational Strategy
Location: United States
Job Description:
Founded in 1936, the National Wildlife Federation has grown into America’s largest and most trusted grassroots conservation organization with 52 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and outdoor enthusiasts of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitats and waterways, expanding outdoor opportunities, connecting children with nature, advancing environmental justice, and addressing the causes and consequences of climate change.
To support our mission, we are seeking a Senior Coordinator of Organizational Strategy to join our Organizational Strategy Department. As the Senior Coordinator of Organizational Strategy, this position will coordinate and support administrative and operations needs for the Strategy & Partnerships Team.
Principle Duties (major areas of responsibility):
Working closely with the Vice President of Partnerships, Senior Advisor for Strategy & Leadership, this position is primarily responsible for day- to-day operations support, assisting with financial and administrative procedures, assisting with the rollout of the implementation of the strategic plan, fundraising support, contract management, technology systems oversight and management, internal communications for the team, and inspiring a team environment and culture that advances NWF core values and commitment to ersity, equity, inclusion, and justice. We are seeking an inidual with excellent communication skills who is committed, collaborative, self-starting, with a passion for conservation, and interested in being a major contributor on a growing team.
This role will:
- Work with the Vice President of Partnerships, Senior Advisor of Strategy & Leadership on the integration of the One Page Solutions methodology into NWF’s processes and procedures.
- Support the implementation of the organization’s Partnership Principles and Big Tent Partnerships Vision.
- Support fiscal and administrative management of the departmental budget, expenditures and reporting, travel, grant processing, and calendar and meeting management.
- Coordinate the efficient processing of all contract and grant agreements including appropriate approvals and financial tracking.
- Support coordination between NWF’s Conservation & Education Leadership Team and the Administrative and Operations Leadership Team.
- Support coordination and cultivation of new partnerships and enhance existing partnerships through the development of the WildlifeUnite conference.
- Ensure transparency and accountability via benchmarking, tracking, communicating, and reporting on adoption of the One Page Solutions methodology.
Qualifications:
- Experience with coordinating administrative and/or operations activities and processes for a non-profit, business, or government agency.
- Strong interpersonal skills and the ability to integrate information from multiple communication channels, modes and sources.
- Ability to work well without direct supervision, problem solve and manage multiple tasks at once.
- Ability to facilitate communication and ability to integrate information from multiple channels, modes and sources.
- Strong organizational skills and the ability to juggle simultaneous work demands, prioritize, solve problems, and meet deadlines.
- Familiarity with Microsoft Excel and other Microsoft Office Suite applications.
At NWF equity and justice are foundational to who we are and how we work. This position is expected to reflect the staff values of the National Wildlife Federation (collaboration, mindfulness, empowerment, inclusivity, and mission focus)
NWF Values:
Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus. Your competencies should include:
- Being motivated by values of equity and responsibility to those most marginalized;
- Consistently bringing a high level of empathy and social skills to work and interpersonal interactions;
- Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement;
- Actively seeks feedback, direction, and guidance from all team members and keeps staff informed of decisions that impact them;
- Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; and
- Passion for and commitment to NWF’s mission
Physical Requirements of the Job:
Remaining in a normal seated or standing position for extended periods; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example, using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about the workspace. The position requires mobility, including moving materials weighing up to several pounds (such as a laptop computer or tablet).
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an inidual basis.
Please Note:
This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.
Travel Requirements:
Occasional travel up to 2-3 days per month.
Location and Work Mode:
The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. This position can potentially be based in any of the National Wildlife Federation’s offices throughout the U.S. and has options for being fully remote, to be decided jointly with their supervisor in the final stages of the interview process. For more information on Work Modes, please review the benefits section of our careers page: https://www.nwf.org/About-Us/Careers.
Compensation and Benefits:
The salary range for this position is $55,000-$60,000 , commensurate with experience.
We are proud of our designation by Mogul as a Top 100 Workplace with the Best Benefits, and by Forbes as one of America’s best small employers! We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer benefits so you feel restored and fueled through the day and week.
We offer these supports to help manage your mental, emotional, and physical health:
- Paid time off: Vacation that starts off at three weeks accrual, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member – including pets), and 10 holidays.
- We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.
- Up to 16 weeks of fully paid Family and Medical Leave
- Low-cost health, dental, and vision insurance options – all outpatient mental health is covered at in-network rates
- Therapist available at no cost
- Pet insurance and discount perk program
- Annual wellbeing allowance
In addition to your salary, we offer the following supports to your personal finances:
- Retirement plan with immediate match and vesting
- Annual year end retirement contribution
- Tuition Reimbursement
- Adoption and Surrogacy assistance
- Pet adoption stipend
- Student Loan management
We strive to increase ersity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender inidual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Applicants are invited to learn more about National Wildlife Federation’s commitment to ersity, equity, and inclusion at nwf.org/equity.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions. To be eligible for this role you must be a U.S. citizen or have valid work authorization to work in the U.S.
Please let us know if you require accommodations during the application or interview process by reaching us at [email protected] or 703-438-6244.
If selected for this position, a background check will be conducted.
Executive Assistant
Location: United States
Job Category: Administrative
Requisition Number: EXECU008896
Job Description:
POSITION SUMMARY:
The Executive Assistant will be experienced in handling a wide range of leadership support and can work independently with little or no supervision. This inidual must be extremely well organized, flexible and strive under the challenges and pressure of supporting a growing organization. This candidate will need to balance multiple priorities, while remaining proactive, adaptable, and efficient. Strong written and verbal communication skills, strong decision-making ability and attention to detail are extremely important in this role. Must be able to handle confidential and sensitive information with discretion.
RESPONSIBILITIES:
Administrative and Project Coordination
- Maintain clear communication with all levels of management and employees, often dealing with confidential information
- Act as the liaison, providing first line of visibility and interaction with senior leaders of the firm
- Ability to ensure information is relayed and presented clear and concisely
- Complete routine/non-routine projects and assignments which may include drafting and reviewing presentations, correspondences, contracts, surveys, or other confidential documents
- Conduct research, compile data, and prepare documentation for consideration and presentation by or to leaders, committees, and board of directors
- Perform special projects and other functions to support the business as assigned or proactively performed
Calendar Management / Meeting Coordination
- Manage and maintain leaders’ calendars, manage conflicts, identify, and anticipate preparation needed for meetings
- Schedule and manage on-site, off-site, and virtual meetings across U.S. and international time zones
- Prepare agendas, solicit agenda topics, set meeting dates, manage attendance, and distribute notifications (pre/post updates)
- Take notes during meetings and distribute via email, SharePoint,
Travel Coordination / Expense Management
- Arrange travel logistics, including transportation and accommodations based on leaders’ preferences and schedules
- Prepare detailed travel itineraries including all travel details, meeting schedules, and contact information
- Track travel expenses, compile receipts, and submit expense reports in a timely manner for reimbursement
Budget / Billing Management
- Work closely with the billing team on invoice preparation, payment processing, and generating billing reports
- Maintain and update client or vendor information in billing software
- Ensure all billing practices adhere to company policies and regulatory requirements
Additional responsibilities may include
- Provide backup support to other EAs when needed
- Assist in project management by coordinating with teams and following up on project statuses
- Independently identify and initiate process improvement opportunities with limited direction
- Support leaders as needed outside of regular business hours
- Occasional travel and flexibility in working hours to accommodate global meeting schedules
SKILLS & QUALIFICATIONS REQUIRED:
- The ideal candidate must have minimum 7 years of professional experience as an executive or office administration assistant, fulfilling a wide range of executive support functions.
- The ideal candidate must have proven ability to manage project timelines, dependencies, and communications.
- The ideal candidate must have expertise with Microsoft Office including Outlook, Teams, SharePoint, and Office
- The ideal candidate must have the knowledge in travel and expense related software such as Concur and Egencia.
- Must have strong knowledge of applications to support the team: TEAMs, SharePoint, PowerPoint, Word, Excel. Must be able to translate ideas into must figure out processes needed to get things done and then organizes activities around and towards those processes.
- Must have the ability to forecast, see ahead and anticipate issues, plans, adjusts, and acts Makes connections among seemingly unrelated notions.
- Must be able to advance work and priorities sometimes without the complete picture or uses past answers to become more self-sufficient. Demonstrates awareness of changing demands and requirements, is sensitive to, watches and monitors reactions and changes /adjusts accordingly. Able to shift gears, self-manage time and tasks, and transition across duties and priorities easily throughout the day.
- Must be able to perform independently, autonomously and with little Able to translate experience and knowledge from one situation to the next. Understands dependencies and applies perspective of the organization.
LOCATION:
This is a remote role. The expected application deadline for this job is October 24, 2024
COMPENSATION:
The salary range for this role is $73,000 to $144,000 depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc.
ROLE CLASSIFICATION:
This is a fulltime, non-exempt overtime eligible role; overtime eligible after 40 hours of work.
BENEFITS:
At Milliman, we focus on creating an environment that recognizes – and meets – the personal and professional needs of the inidual and their family. We offer competitive benefits which include the following based on plan eligibility:
- Medical, dental and vision coverage for employees and their dependents, including domestic partners.
- A 401(k) plan with matching program, and profit-sharing contribution.
- Employee Assistance Program (EAP).
- A discretionary bonus program.
- Paid Time Off (PTO) starts accruing on the first day of work and can be used for any reason; full-time employees will accrue 15 days of PTO per year, and employees working less than a full-time schedule will accrue PTO at a prorated amount based on hours worked.
- Family building benefits, including adoption and fertility assistance and paid parental leave up to 12 weeks for employees who have worked for Milliman for at least 12 months and have worked at least 1,250 hours in the preceding 12-month period.
- Commuter Program, which allows you to use pre-tax dollars to pay for your parking or public transit expenses to get to and from work. You may utilize this benefit any time throughout the year and funds will be available the first of the month following your first contribution.
- A minimum of 8 paid holidays.
- Milliman covers 100% of the premiums for life insurance, AD&D, and both short-term and long-term disability coverage.
- Flexible spending accounts allow employees to set aside pre-tax dollars to pay for dependent care, transportation, and applicable medical needs.
ABOUT MILLIMAN:
Independent for over 77 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world’s most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation.
Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance.
EQUAL OPPORTUNITY:
All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Title: Executive Assistant
Location: United States
Job Description:
Pie’s mission is to empower small businesses to thrive by making commercial insurance affordable and as easy as pie. We leverage technology to transform how small businesses buy and experience commercial insurance.
To do their best work, our executive team needs an agile inidual that addresses a variety of work styles. Pie’s Executive Assistant (EA) role will demand flexibility and the ability to perform operational tasks to ensure our company’s workflow runs smoothly. You will have a direct and enormous impact on Pie’s daily operations, team interactions, and culture. Working well cross-functionally is a key part of this role.
The Executive Assistant will be connecting with peers, immediate leadership and executives frequently to connect on collaborative efforts and update status needs and tasks. They will collaborate with other departments and leaders throughout the month to determine deliverables and check-in on status needs.
How You’ll Do It
Supporting the Executive Team
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- Identifying and anticipating the administrative needs of 3-4 Executive team members, including Pie’s Chief Commercial Officer, SVP Underwriting & Pricing, and SVP Claims.
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- The role will handle heavy and proactive calendar support. These leaders need someone to manage and coordinate their busy schedules across multiple time zones. This includes resolving conflicts, ensuring regularly scheduled one on ones with their team members, coordinating team meetings, ordering catering, booking conference rooms in multiple offices, arranging video conference connections, and ensuring the meetings are attended.
-
- Meeting preparation is vital to this work and includes managing recurring agendas, keeping meeting notes, tracking action items, following up on action items, and ensuring that any materials are delivered ahead of meeting times.
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- Drafting communication in the voice of the executive, editing, and effectively disseminating messages from the executives that you support through the appropriate channels.
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- Managing, optimizing and creating administrative workflows such as vacation requests, purchase orders, internal orders, distribution lists, organizational charts, etc.
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- Booking travel and expense reporting.
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- Light email management.
Project & Culture Support Work
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- Jumping into ad hoc projects as they arise across the company.
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- Event planning.
- Team specific support for sales contests, peer-to-peer awards, and other team celebrations; coordinating announcements and swag for new hires, anniversaries and other milestones.
Admin Team Support
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- Support and backup to the other Administrative staff to cover PTO and leave.
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- Partner with other admin staff in supporting and managing company wide initiatives such as the weekly All Hands meetings, Pie-R-Side chats (Quarterly Q&A with leaders), Executive summits, and year end or summer parties.
The Right Stuff
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- High school diploma or equivalent is required. Associates degree preferred.
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- At least 3 years in an Executive Assistant role and/or 5 years in Administrative, Office, or Personal Assistant role preferably with C-Suite executives.
- Experience working Sales and Business Development teams and executives is ideal.
- At least 3 years in an Executive Assistant role and/or 5 years in Administrative, Office, or Personal Assistant role preferably with C-Suite executives.
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- Ability to be effective as a virtual assistant. This is a remote first organization.
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- Equally able to travel and be present for team/customer events and meetings as needed.
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- Advanced communication (written, verbal, and presentation) skills, to deliver complex information effectively and align people with the needs of the project/team.
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- Must be available during general business hours across multiple US time zones.
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- Advanced problem solving skills, to be able to manage complex situations with multiple layers, and resolve to solution anticipating needs now and into the future.
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- Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future.
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- Experience in a fast paced and demanding environment as well as the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround is preferred.
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- Some experience with collaboration tools such as (specifically Slack and Zoom) required.
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- Demonstrated ability to quickly learn new technology platforms and systems is required.
-
- Must be customer service focused. You enjoy helping others and creating amazing work life experiences.
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- Competent Project Management experience is desired.
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- Proficient in Google Calendar, especially using multiple time zones, is required, experience with Gmail and Google Workspace is helpful.
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- Skilled in using PowerPoint and integrating presentations with Excel data.
-
- Some travel could be required in this position, up to 10% to support events.
Base Compensation Range
$80,000—$100,000 USD
Compensation & Benefits
Location Information
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- Competitive cash compensation
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- A piece of the pie (in the form of equity)
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- Comprehensive health plans
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- Generous PTO
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- Future focused 401k match
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- Generous parental and caregiver leave
- Our core values are more than just a poster on the wall; they’re tangibly reflected in our work
Unless otherwise specified, this role has the option to be hybrid or remote. Hybrid work locations provide team members with the flexibility of working partially from our Denver office and from home. Remote team members must live and work in the United States* (*territories excluded), and have access to reliable, high-speed internet.
Executive Assistant – People Operations
RemotePeople OperationsFull time
Richmond, Virginia, United States
Description
Mediavine is seeking an Executive Assistant to join our team supporting our Chief People & Culture Officer and People Operations Department.
About Mediavine
Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.
Mission & Culture
We are striving to build an inclusive and erse team of highly talented iniduals that reflect the industries we serve and the world we live in. The unique experiences and perspectives of our team members is encouraged and valued. If you are talented, driven, enjoy the pace of a start-up like environment, let’s talk!
Position Title & Overview
The Executive Assistant provides high level executive support in a one-on-one working manner. Serving as the primary liaison for internal and external contacts on all matters, the Executive Assistant organizes and coordinates scheduling, outreach, and administering special projects. You must be organized, focused and enjoy working within a fast paced, dynamic environment that is results-driven and people oriented. The ideal inidual will have the ability to exercise good judgment in a variety of situations and maintain an effective balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
To be successful in this role, you are a proactive problem solver, skillful in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization and process. The ideal candidate is focused, capable of managing dynamic priorities and has a pulse on what matters most day to day. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to our CPCO.
Essential Responsibilities
- Be a trusted partner to the CPCO, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed
- Efficiently manage a high volume calendar, handle scheduling requests, communicate changes to the team, and proactively address scheduling conflicts as they arise
- Ensure the executive’s time is aligned with their priorities through demonstrated understanding of the business, key stakeholders and necessary collaboration
- Attend meetings with or on behalf of the CPCO, prepare detailed agendas, capture meeting notes, track and communicate action items, and ensure timely follow-up to support efficient and productive meetings
- Manage the POPs team’s workspace in Notion to ensure priorities are aligned with organizational goals and that deadlines are successfully met
- Assist in the preparation of and/or response to communication needs in Slack, Notion or other platforms
- Provide administrative support in drafting and reviewing/editing documents, presentation materials, and online resources
- Proactively coordinate onsite and offsite meetings, including all aspects of the meeting as needed (travel, technology, food, vendors, etc.)
- Provide support for in person and virtual Mediavine sponsored events attended by the CPCO or otherwise as needed
- Manage all travel scheduling and arrangements, ensuring the CPCO is aware and updated on itinerary changes during travel, and prepared upon arrival
- Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect
- Provide specialized project support and additional tasks as needed
- Required travel on an as needed basis, for our annual All Hands Retreat, Team Retreats/Meetings and/or industry events/conferences (approx. 20%)
- Availability to maintain a flexible schedule to accommodate varying working hours, based on business demands
Requirements
Location:
- Applicants must be based in the United States
You Have:
- Bachelor’s Degree in Business or related field, preferred
- 7+ years experience providing high-level administrative support to executives
- 3+ years of experience providing executive support in a remote capacity
- Current experience supporting an executive in HR/People Operations, preferred
- Strong proficiency with Google Suite and Slack, required
- Experience using Mac computers and Apple software, required
- Experience with productivity tools such as Notion, preferred
- Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Hangouts, Zoom etc
- Extensive schedule and travel management experience
- Experience providing concierge level support (remote or in person as needed) for executive travel and events
- Strong teamwork skills; and a confident ability to offer suggestions and improvements to process, working collaboratively with others as needed
- Strong relationship management skills, ability to build a personal network throughout the company and with key external contacts
- Outstanding organizational and time management skills
- Excellent verbal and written communications skills
- Experience working with discretion and confidentiality as appropriate
- Keen attention to detail and accuracy
- Availability to travel to on-site locations for team retreats, leadership meetings and the annual all hands events approximately 20% of the time
Benefits
- 100% remote
- Comprehensive benefits including Health, Dental, Vision and 401k match
- Generous paid time off
- Wellness and Home Office Perks
- Up to 12 weeks of paid Parental Leave
- Inclusive Family Forming Benefits
- Professional development opportunities
- Travel opportunities for teams, our annual All Hands retreat as well as industry events
Mediavine provides equal employment opportunities to applicants and employees. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
We strongly encourage minorities and iniduals from underrepresented groups in technology to apply for this position.
At Mediavine, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range. Inidual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications. The base salary range for this role at the time of posting is $85,000 – $95,000 USD/yr.
Sr. Executive Assistant
Remote, US
About Henry Meds:
Tens of millions of Americans are unable to manage their chronic conditions with commercial medications. Using specialized compounded formulas tailored to inidual patient needs, Henry helps people who have been left behind by the commercial market, all while remaining easy, accessible, and affordable. Our customers get access to the care they need, and save thousands of dollars on out-of-pocket healthcare expenses per year!
Enjoy the casual culture, remote-first workplace, and generous PTO/benefits!
Apply today to make a direct, daily impact in one of the fastest-growing startups in the country – we are excited to meet you!
Position Overview:
Henry Meds is seeking a Senior Executive Assistant to provide support to our C-Suite/Executive Leadership across multiple departments. This position requires excellent judgment, attention to detail, efficient problem-solving, and management of complex schedules in a fast moving environment. The inidual must demonstrate excellent interpersonal and communication skills, both verbal and written, and help drive key initiatives forward. The EA is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.
Duties and Responsibilities:
- Act as the central point of contact for C-Suite and Executive Leadership needs around scheduling, travel, document/system management
- Manage executive calendars, ensuring efficient scheduling of meetings and resolving any conflicts
- Coordinate executive travel itineraries, including flights, hotels, meetings, and events during trips
- Assist in event planning and coordination, including departmental on-site and off-site functions
- Handle confidential material and exercise discretion around HIPAA sensitive information
- Assist with project management by conducting research, drafting communications, and ensuring the timely execution of tasks
- Potential to grow and mentor your own team, working closely with the Chief of Staff (CoS) and Chief Human Resources Officer (CHRO)
- Other ad hoc duties as assigned
- Up to 25% travel required
You will likely have:
- 5+ years of experience as a Sr. Executive Assistant to C-Suite/Executive Leadership
- Experience balancing conflicting priorities and schedules
- High quality travel coordination for large departments and Executive Leadership – including flights, hotels, and meetings and events
- Ability to independently anticipate needs, plan contingencies, manage concurrent tasks and act with urgency
- Exceptional interpersonal relationships with executives, stakeholders, and staff
- Basic understanding of project management tools such as Asana, Google Suite, and other industry-specific software
You may have:
- Previous experience in a remote telehealth or startup environment
- Budgeting and financial tracking skills to handle executive expenses and event planning costs
- Familiarity with HR processes and compliance
- Familiarity with employee engagement initiatives, including merchandise orders and distribution, managing vendor relationships, and ensuring seamless execution of related activities
- Preferred time zone: MST (Mountain Standard Time) or PST (Pacific Standard Time)
Company Offers:
- Platinum PPO Healthcare + Vision & Dental (Henry covers 99% for employees and 50% for their qualified dependents).
- 401(k) with matching contributions beginning your first day.
- Unlimited PTO.
- Fully remote position with occasional travel.
- Impactful, rewarding work as part of a fast-growing brand helping thousands of people every day.
Equal Opportunity Statement:
Henry Meds is committed to promoting an inclusive work environment free of discrimination and harassment. We value a erse and balanced team where everyone can belong.
Applicants must be authorized to work for ANY employer in the U.S. We cannot sponsor or take over sponsorship of an employment Visa at this time.
Salary Range: 75-95k per annum
This salary represents Henry Med’s good faith and reasonable estimate of the possible compensation for this role at the time of posting, and Henry Meds may ultimately pay more or less than the posted salary. The final salary for this position will be determined by Henry Meds sole discretion, consistent with applicable law, and based on a variety of factors, including but not limited to the employee’s work experience, skills, and qualifications for the role, as well as the needs of Henry Meds business and other operational considerations.
Data Manager, Membership
Remote
time type
Full time
The ASPCA is seeking a dedicated Data Manager to support ASPCA programs and will serve as a critical member of the Membership team. Reporting to Senior Director, Database Strategy, the person in this role will assume primary responsibility for the management and integrity of constituent records in the ASPCA’s Salesforce fundraising database.
The Data Manager will work primarily in the Salesforce and Azure platforms and will be responsible for managing the integrity of member and gift records, timely gift processing, and reconciling donor gift activity with the Finance department. This role will ensure adherence to all processes and procedures utilizing the highest level of data standards to support revenue tracking and responding to inquiries regarding transactions from internal and external constituents.
This remote-based position is open to all candidates based within the United States. Candidates based within commuting distance of New York City will be expected to work a hybrid schedule from our New York City 8th Avenue Office.
Responsibilities:
Responsibilities include but are not limited to:
Gift Processing & Vendor Management (35%)
- Ensure daily transaction files are posted successfully into Salesforce and Azure platforms in a timely manner, including the receiving, interpreting, and entering all contents of data files from external lockbox vendors, online data streams, and other sources.
- Run daily gift and data uploads and reconciliation reporting within data warehouse ensuring any errors and discrepancies are documented and reported.
- Resolve all discrepancies in daily gift data, collaborating with multiple vendors, external, and internal partners to ensure data is processed and submitted in a timely manner.
- Manage the day-to-day relationship with our external caging and gift processing vendors, including monitoring data entry quality. Promptly respond to vendor needs, working across teams to address data errors as needed and to perform necessary testing.
- Work closely with the Senior Director to manage and coordinate monthly reconciliation of gifts and annual audit requests.
- Lead the month-end reconciliation between fundraising and finance teams.
Reporting (30%):
- Promptly notify supervisor of successful data transmissions, processing delays, or other changes in gift processing status that can impact teams’ work and reporting.
- Maintain status reports of all gift entries across giving platforms and channels; generate necessary gift reporting on a daily, weekly, and monthly basis.
- With guidance from the Senior Director, support clear data standards, protocols, and process documentation for all Salesforce and Data Processes.
Quality Assurance (35%)
- Examine data files for data input accuracy and alignment with ASPCA business rules for data input.
- Ensure complete, accurate, and timely information updates in the Customer Relationship Management (CRM) system; Maintain updated constituent information, including running NCOA updates, proactively finding and updating contact information, making record corrections, and merging duplicate records.
- Develop, maintain, and implement internal policies and procedures to ensure gift processing and administration quality and integrity.
- Audit database for duplicate records and resolve duplicate error records in Master Data Management (MDM)
- With other Data Team members, maintain ongoing data hygiene, maintenance, and ad-hoc clean-up projects and other necessary tasks to ensure the integrity of the database
- Support the Data Team in database monitoring to ensure SQL server database performance, availability, security, and recoverability
- Provide support for various platforms managed by the Data Team that include but are not limited to: Informatica (MDM), Azure, Ownbackup, PowerBI, Salesforce
- Perform other appropriate assignments as requested by Senior Director, Database Strategy.
Compensation and Benefits:
The applicable target hiring range for this remote role is based on where the employee works, which for remote roles is the employee’s primary location of residence, and its respective cost of labor. We have organized the U.S. varying costs of labor index into three geographic zones. As a point of reference, below, we have included our ASPCA locations by geographic zone to illustrate what the hiring range would be in each of the following areas.
Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future.
- Zone 1 (For example: Asheville, NC; Champaign, IL; Columbus, OH; Gainesville, FL; Miami, FL; Oklahoma City, OK; Overland, KS; Union, MO; Weaverville, NC): $57,000 – $62,000 annually
- Zone 2 (For example: Washington D.C.; Los Angeles, CA): $64,000 – $69,000 annually
- Zone 3 (For example: New York, NY): $70,000 – $76,000 annually
Title: Research Admin Specialist II- CTMS/OnCore, Flexible Location
Location: Chicago, 550 Van Buren United States
Remote
time type: Full time
job requisition id: JR-0009947
Job Description:
The Opportunity
Huron helps its clients drive growth, enhance performance and sustain leadership in the markets they serve. We collaborate with education organizations to develop strategies and implement solutions that enable the transformative change our clients need to own their future. Together, we empower clients to drive innovation, create sustainable funding streams and deliver better student outcomes.
Today, leaders of higher education institutions and academic medical centers are spending too much time reacting to market forces, rather than focusing on the essential priorities that help students, faculty and staff thrive. The most productive path forward requires an intentional approach and innovative thinking, whereby stakeholders across the entire institution rally around a shared vision and embrace the hard work of effecting change.
You’ll help our clients to achieve organizational effectiveness, improve student outcomes, implement new technologies and align resources and investments to ensure long-term sustainability.
Join our team as the expert you are now and create your future.
Position Summary
Your passion and expertise in clinical research will make you a key member of Huron’s Research Office Team. As a Clinical Research Administrative Specialist II, you will assist Huron’s Research Office team in developing coverage analysis, drafting and negotiating study budgets, generating study calendars, reviewing research patient charges, and other clinical trial back-office support. You will have the opportunity to expand upon your working knowledge and experience with clinical trial regulation, and to develop strong skills in the variety of service lines Huron’s Research Office offers.
You will be part of the Huron Higher Education team with opportunities to collaborate, learn and grow while impacting some of the most prestigious higher education institutions. You have a passion for analytics, and we have a rewarding career opportunity for you.
Let’s get to work – together.
Qualifications
ssential Duties:
- Calendar development for multiple clients including the creation of arms, segments, procedures, and visit assignments in accordance with Huron and industry standards in Clinical Trial Management Systems (“CTMS”).
- Financial console build including adding protocol related elements, parameters, specifications, subject related items, and milestones for both new and legacy clinical trials in CTMS.
- Coverage Analysis development for multiple clients in accordance with Huron and industry standards both in Excel and in client CTMS.
- Other research administrative back-office deliverable development including by not limited to, budget development and negotiation, sponsor invoicing, account receivable management and reconciliation, and regulatory administrative support.
This is a full time US-REMOTE position.
Required Qualifications:
- U.S. work authorization is required.
- Bachelor’s degree required in a health/science related discipline (biology, public health, healthcare administration, nursing, etc.) or equivalent professional experience.
- A minimum of 3 years of clinical research administration related experience including exposure to coverage analysis, clinical trial budgeting, and/or CTMS calendar or financial console development.
- Ability to interpret and apply clinical guidelines including Centers for Medicare and Medicaid, Federal Drug Administration, National Comprehensive Cancer Network.
- Highly detail oriented with the ability to provide quality assurance or develop back-office research related deliverables with minimal to no errors.
- Intermediate Excel competency.
Preferred Qualifications:
- Experience with at least one of the following CTMS / CRMS is preferable: Forte Research System’s OnCore, Study Manager’s Reveal, Velos’s eResearch and Patient Protocol Manager.
- Experience with conducting Quality Assurance reviews.
- Experience developing others including providing training for new skills.
- Experience drafting standard operating procedures or other process documents.
The estimated base salary range for this job is $72,000 – $88,000. The range represents a good faith estimate of the range that Huron reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an inidual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, market changes, and required travel. This job is also eligible to participate in Huron’s annual incentive compensation program, which reflects Huron’s pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $77,760 – $98,60. The job is also eligible to participate in Huron’s benefit plans which include medical, dental and vision coverage and other wellness programs. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future
Posting Category
Education
Opportunity Type
Regular
Country
United States of America
Location: Reston United States
Job Description:
ICF is currently seeking an Administrative Support Specialist to work on a national technical assistance project. The purpose of this project is to develop and maintain a national case coordination program which provide child welfare-based recommendations for unaccompanied children in Office of Refugee Resettlement (ORR) custody, particularly in the areas of safe and timely release, identification of children with special needs and development of corresponding recommendations, and placement recommendations. The Administrative Support Specialist will use his/her expertise to support processes related to the support elements of this project, including staff hiring, clearances, orientation, ongoing training, continuous quality improvement, and reporting needs across the project.
The successful candidate will have a broad knowledge of project support and coordination. The Administrative Support Specialist will work closely with and under the oversight of the Deputy Program Manager. The position is fully remote.
Key Responsibilities
Administrative Support Specialist responsibilities include:
- Provide administrative support related to the effective and efficient delivery of project deliverables across project teams.
- Support materials for client updates and other external reporting.
- Provide administrative support to the Executive Management Team as needed to support project goals.
- Provide administrative support for all internal and external reporting.
- Provide meeting coordination, including agenda and minutes, as needed.
- Maintain accurate records of staff by location (especially Case Coordinators) and contribute to the Weekly Staffing Report.
Basic Qualifications
- Bachelor’s degree in social work, public administration, communications, public relations, or related field which requires an understanding of written communication.
- A minimum of 1-year professional project coordination experience, including coordinating projects, tasks, deliverables, and reporting.
- Demonstrated ability to communicate effectively both verbally and in written form with project staff and external partners (e.g., subcontractors).
- Proficient with MS office applications (i.e., Word, Excel, and PowerPoint).
Preferred Skills
- Working knowledge of Unaccompanied Children, ORR, and child welfare.
- Experience working for a refugee program.
- Basic proficiency in the use of Smartsheet, Power BI, or similar applications.
Professional Skills
- Ability to promote and contribute to an equitable and inclusive organizational culture and environment.
- Solid team player with proven ability to manage competing priorities, perspectives and stakeholder needs.
- Exceptional project coordination skills, with a focus on TA project coordination.
- Strong analytical, problem-solving, and decision-making capabilities.
- Ability to prioritize and manage multiple activities simultaneously in a fast-paced, changing environment.
- Excellent verbal, interpersonal and written communication skills.
- Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy.
Working at ICF
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.
We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, iniduals with disabilities, and iniduals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more here: Requesting an Accommodation for the ICF interview process.
Read more about workplace discrimination rights, the Pay Transparency Statement, or our benefit offerings which are included in the Transparency in (Benefits) Coverage Act.
Pay Range – There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.
The pay range for this position based on full-time employment is:
$63,511.00 – $107,968.00
Nationwide Remote Office (US99)
Administrative Support Representative (Remote, $15.00/hr)
Administrative
Remote, United States
Description
American Specialty Health Incorporated is seeking an Administrative Support Representative to join our Medical Necessity/Benefits department This position will act as a liaison between the Medical Necessity/Benefit Administration (MNA) Department and the Clinical Quality Evaluation Department.
Responsibilities
- Researches turn-around time utilizing the Medical Necessity In Process Report.
- Checks with MNA staff to see if the Medical Necessity Review Form (MNR Form) is in house. If so, advises staff to process the MNR Form as priority.
- Reprint MNR Forms that cannot be located.
- Calls practitioner to request re-faxing of MNR Forms as necessary.
- Documents all phone calls in ASH proprietary system per MNA guidelines.
- Forwards faxed MNR Forms to the appropriate Clinical Quality Evaluation for review.
- Call Providers and Members as required by the State.
- Ensure providers are notified verbally in accordance with state regulations.
- Ensure members are notified verbally in accordance with state regulations.
- Document all calls in the state required log screen.
- Processes a minimum of 100 state required calls per day.
- Prepares Medical Necessity Review Forms (MNR Forms).
- Ensures all MNR Forms are accounted for on the CQE Daily Report.
- Bundles MNR Forms and reports by teams.
- Delivers MNR Forms and reports to CQE within standards.
- Print and deliver file history as needed.
- Systematically faxes MNR Response Forms (MNRF) to practitioner using Broadfax.
- Removes data entry errors form the batch jobs and FoxPro.
- Prepares fax files for Broadfax.
- Removes the MNRFs that failed to be faxed from Broadfax and assists with manually mailing them to the practitioner.
- Contacting practitioner on medical necessity determinations, as required by State Law.
- Runs a variety of Queries and Reports.
- Runs MNRF queries in FoxPro.
- Fax and Mail MNRFs as needed.
Qualifications
- High school diploma required.
- Minimum 2 years data entry experience and working knowledge of computers including word processing and spreadsheets. Internal experience at ASH preferred.
- Microsoft Word and Excel experience required. Experience with Microsoft Access highly desirable.
Core Competencies
- Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.
- Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.
- Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.
- Ability to effectively organize, prioritize, multi-task and manage time.
- Demonstrated accuracy and productivity in a changing environment with constant interruptions.
- Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.
- Ability to exercise strict confidentiality in all matters.
Mobility
Primarily sedentary, able to sit for long periods of time.
Physical Requirements
Ability to speak, see and hear other personnel and/or objects. Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard. Ability to lift up to 10 lbs.
Environmental Conditions
Usual office setting.
American Specialty Health is an Equal Opportunity/Affirmative Action Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
If you are a qualified inidual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact our Human Resources Department at (800) 848-3555 x6702.
Development Coordinator
The International Wildlife Rehabilitation Council is a non-profit organization that provides training, certification, and education benefits to wildlife rehabilitators worldwide. Our growing organization is looking for a proactive inidual to coordinate development work. Though this is an administrative position, a personal background in wildlife rehabilitation, animal care, or environmental issues is a plus.
This position is .25 FTE (10 hours/week with potential for seasonal flexibility) with ability for qualified candidates to discuss an alternative level of staffing. This position can be combined with membership coordinator and/or content specialist. Remote work environment
Compensation and Benefits
Pay $24.00-$25.60 hourly depending on experience Remote working stipend ($40/month) Generous paid time off plan Flexible schedule SEP IRA Professional development opportunitiesDevelopment and Fundraising Duties and Responsibilities
Attend development committee meetings and act as staff liaison Develop and coordinate online and community fundraising campaigns Create engagement plans Cultivate relationships with potential and existing major and corporate donors Research and apply for grantsOther Responsibilities
Maintain, create, and solicit content for all social media accounts including Facebook, Instagram, Twitter, and LinkedIn Work with other members of staff to develop marketing strategies for new courses and materials Recruit international course hosts and work with them to find fundingRequired Qualifications
Outgoing and self-motivated inidual eager to promote the mission of the IWRC Self-disciplined, highly organized, communicative, and detail-oriented Thrives in a dynamic, collaborative work environment Comfortable working in a remote setting with online work management software Ability to work effectively with erse personalities in a tactful, decisive, and resourceful manner Excellent written and verbal communication skills Proficient with Google Suite and ability to learn new computer programs 1 year experience in development workDesired Qualifications
Bachelor’s or Associate’s degree specifically focused on wildlife issues, communications and development, or organizational/administrative management or related field. 4 years experience in development work Constituent relationship management database experience (Salesforce proficiency preferred) Experience using Adobe Suite Experience in communications, capacity building, and/or event management, ideally for a non-profit organization. Experience in volunteer management Interest in wildlife welfare, conservation, rehabilitation, biology, or related fields
Registration Coordinator
Location: Remote Remote US
Registration
Type: Full-time
Workplace: Fully remote
Job Description:
As the Registration Coordinator (RC), you are responsible for managing the Registration inbox, standardized communications, transcript ordering, deferments, and enrollment verifications. Additionally, you enroll all new students into the first course for the program, processes change of start dates and cancellations. As well, you ensure all student transcript orders are processed accurately and within a timely fashion. You are responsible for maintenance and integrity of student records, and for providing excellent customer service.
Requirements
Who is American College of Education
Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in erse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.
ACE is a premier organization that is continually recognized for its commitment to social responsibility. In 2016, ACE became a Certified B Corporation. As a socially conscious institution, we believe we have a responsibility to our students, alumni, employees, local communities, and society. We strive to make an impact in the world that goes well beyond our bottom line.
Who You Are
You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.
As the Registration Coordinator (RC), you are responsible for managing the Registration inbox, standardized communications, transcript ordering, deferments, and enrollment verifications. Additionally, you enroll all new students into the first course for the program, processes change of start dates and cancellations. As well, you ensure all student transcript orders are processed accurately and within a timely fashion. You are responsible for maintenance and integrity of student records, and for providing excellent customer service.
Compensation
ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting hourly rate for this position is $19.23 plus all full time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.
What We Look for in the Ideal Candidate
. Demonstrates self-reliance by meeting/exceeding workflow needs.
. Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills.
. Follows established processes as outlined by organization and leadership.
. Capable, and adapts as needed, to work under pressure and meet tight deadlines.
. Proven ability to work independently with limited supervision and with other department personnel.
. Must support and embrace the College’s B Corp mission to improve the people and communities we serve through our civic engagement initiatives.
. Must have exceptional communication, organization, and time management skills.
. Must be “self-motivated” as well as creative and efficient in proposing solutions to complex, time-critical problems.
. Must be collaborative in driving decisions and a team-player.
. Strong analytical and problem-solving skills with a high attention to detail.
. Builds and maintains student satisfaction by recognizing and anticipating student needs.
Day to Day Responsibilities
In this role you will wear different hats, but your skills will be especially essential in the following areas:
. Ensures college policies and FERPA regulations are adhered to in processing student information.
. Prepares required registration reports, as requested.
. Schedules all new students for first course, and processes change of starts and cancellations for new students.
. Process all student transcript requests accurately and in a timely manner.
. Completes deferment form requests and enrollment verification letters.
. Collaborates with administrators and other staff to ensure student support and satisfaction.
. Assists with initiatives in improving efficiency using technology and creativity.
. Communicates with students and staff as needed.
Qualifications and Education Requirements
. Bachelor’s degree from an accredited college or university preferred. Or an associate degree, plus 2 years of administrative work.
. 2 years of direct work experience with a college registration department preferred.
. Proficient in Campus Nexus Student Information System is preferred.
. Must be able to maintain high level of sensitivity and commitment to the need of erse populations.
. Must be able to multitask in a high stress, fast-paced environment while continuing to maintain a stellar customer service relationship.
. Work experience in an online environment with knowledge of state and federal regulations to include enrollment policies and procedure is preferred.
. Proficient in Microsoft products such as Word, Excel and PowerPoint.
. This position is expected to work remotely or from the main campus in Indianapolis, Indiana if needed.
Our Commitment to Employees
Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For 6 consecutive years, ACE was recognized as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. In addition, ACE has earned national recognition, being named a USA Top Workplace in 2022, 2023 and 2024. As a virtual first organization, we celebrate ersity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits:
. Medical, dental, & vision Insurance
. HSA and FSA options
. Paid parental leave
. Paid volunteer time
. Tuition reimbursement & reduction programs
. Generous PTO
. 401k and employer match
. Full-service wellness and EAP program
. Employee recognition and awards programs
. Employer paid life & AD&D insurance
. Short-term disability
. Employer paid long-term disability
. And more.
Physical Demands
The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.
Diversity
At American College of Education, we believe that the best learning environment for students and staff is one in which we encounter viewpoints and experiences that are different, yet complementary to ours. This environment is fostered by the presence of persons with erse backgrounds. We recognize that acknowledging ersity is a necessary precondition, but sustained effort is necessary to ensure equity and greater inclusion. Through strategic planning and initiatives, we seek to develop programs that promote equity and inclusion for everyone so that all members of ACE’s community can reach their full potential. To create and maintain a truly erse, equitable and inclusive learning community, we strive to make all feel equally valued, and we uphold our Commitment to Freedom of Expression. We may celebrate ersity, but we “live” inclusion.
Additional Notes
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Employees are increasingly integrating AI into their roles, demonstrating its potential to boost efficiency, accuracy, and productivity. By utilizing AI technologies, we can streamline processes, gain valuable insights from data, and automate routine tasks, which allows employees to concentrate on more strategic and creative aspects of their work. While AI is a
beneficial tool in the workplace, if its use-such as ChatGPT, Grammarly, Copy.ai, etc.-accounts for more than 50% of any work assignments or job responsibilities, it will need to be reported to a direct leader.
Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the inidual.
American College of Education seeks to attract and retain a erse staff consistent with its erse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Massachusetts, South Dakota, or Alabama.
ACE is an Equal Opportunity Employer.
Administrative Assistant | REMOTE
Location Remote
Description
Dignari is a forward-thinking, human-centered, emerging technology and analytics company that builds solutions to transform business. We’re a woman owned company where ersity is applauded and success is celebrated.
We have an opportunity for Administrative Support on our FEMA Identity Credentialing and Access Management (ICAM) Support Services Team. This position will be remote.
Position Responsibilities:
- Monitor multiple email accounts, follow-up and respond to inquiries, requests and issues.
- Anticipate the needs and requirements of senior members of the team.
- Prioritize information for attention.
- Make travel arrangements (flights, hotel, transportation).
- Prepare meeting materials (memos, handouts, presentations).
- Coordinate conference calls, webinars and interviews.
- Work with staff to ensure they are prepared for meetings with executives before they occur.
- Facilitate internal communication and build relationships with stakeholders and external partners.
- Ensure time sensitive requests are completed on-time.
- Other duties as assigned.
Position Requirements
Position Requirements:
- US Citizenship.
- Bachelor’s degree.
- 5 years’ relevant experience.
- Possesses excellent writing, word processing and spreadsheet skills.
- Must be knowledgeable of software operations and able to verbally communicate effectively.
We believe in taking care of our employees. As a #Dignarian, you will have access to robust and competitive benefits and the flexibility to choose what works best for you. You also get all the benefits of a small company including direct access to leadership, a vibrant and personal culture and the ability for your voice to not only be heard but to make a real difference in the company’s direction.
Clearance RequirementUS Citizenship required. Must be able to pass FEMA Tier 2 background investigation.
About the OrganizationDignari is a woman-owned small business focused in delivering high-profile biometrics, identity management and analytical solutions for mission clients around the world. Our primary goal is to distinguish our clients by supporting them through the successful delivery of mission critical programs. To learn more about Dignari visit us at www.dignari.com.
In August 2021, Inc. Media announced that Dignari is one of the Inc. 5000 fastest-growing private companies in America, for the third year in a row. This esteemed award is testament to the hard work and dedication our team applies to making each and every client successful in the delivery of their mission critical programs.
Full-Time/Part-TimeFull-Time
Req NumberDIG-24-00162
EOE StatementDignari is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Executive Assistant, Product
Remote – US
Full time
job requisition id
JR101591
The Opportunity
At Root, we’ve reimagined car insurance to make it smarter, more equitable, and a better experience for all. Using technology in smartphones, we’re able to measure driving behavior to give our customers the prices they deserve.
We’re seeking a highly organized and proactive Executive Assistant to support our Vice President of Product. This role is crucial in ensuring the smooth operation of our product department and will directly contribute to the success of our innovative insurance solutions.
As the Executive Assistant for Product, you’ll be the backbone of our product team’s operations. Your exceptional organizational skills and ability to anticipate needs will be key in managing a erse range of administrative tasks and facilitating efficient communication across the team and broader organization.
Root is a “work where it works best” company. Meaning we will support you working in whatever location that works best for you across the US. We will continue to have our headquarters in Columbus to give more flexibility and more choice about how we live and work.
Salary Range: $74,160 – $92,700
How you will make an impact
Calendar Management
- Maintain a well-organized schedule aligned with top priorities
- Proactively manage and resolve scheduling conflicts
- Ensure appropriate allocation of focus time
Communication Management
- Prioritize and manage email correspondence
- Handle LinkedIn communications, including recruitment and networking
- Draft responses and coordinate follow-ups
Travel and Expense Management
- Coordinate all aspects of business travel
- Manage expense tracking and reconciliation
- Assist with team budget management
Vendor and Contract Support
- Facilitate vendor discovery and contracting processes
- Coordinate with procurement, legal, and infosec teams
- Assist in managing professional services utilization
Meeting Facilitation
- Manage agendas for team meetings and all-hands sessions
- Capture key content and action items
- Coordinate logistics for onsite meetings and events
Administrative Support
- Provide general administrative assistance as needed
- Maintain confidentiality in all aspects of work
- Contribute to the overall efficiency of the product team
What you will need to succeed
- 3-5 years of experience as an executive assistant, preferably in a fast-paced tech environment
- Proactive problem-solving mindset
- Ability to anticipate needs and take action without constant direction
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Detail orientation
- Proficiency in Google suite, Microsoft Office suite and project management tools
- Ability to handle confidential information with discretion
- Bachelor’s degree preferred
- Experience with AI productivity tools preferred
Don’t meet every single requirement?
Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Root, Inc., we are dedicated to building a erse and inclusive workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway!
Join us
At Root, we judge people based on the merit of their work, not who they are. If you are passionate about what this role entails and solving real problems, we encourage you to apply. We want to learn about you and what you can add to our team.
Who we are
We’re harnessing the power of technology to revolutionize insurance. Using machine learning and mobile telematic platforms, we’ve built one of the most innovative FinTech companies in the world. And we’re just getting started.
What draws people to Root
Our success is in large part due to our unwavering standards in hiring. We recognize that our products are only as good as the people building and promoting them. We want iniduals who find solutions by going through the cycle of ideation to implementation with curiosity, rigor, and an analytical lens. Ask anyone who works here and you’ll hear similar reasons for why they joined:
Autonomy—for assertive self-starters, the opportunities to contribute are limitless.
Impact—by challenging the way it’s always been done, we solve problems that have a big impact on our business.
Collaboration—we encourage rich discussion and civil debate at every turn.
People—we are inspired by the collection of crazy-smart people around us.
Executive Assistant
Full-TimeAdmin/Cler Support
New York, NY, US
Remote, Remote, US
San Francisco, CA, US
Requisition ID: 1491
Salary Range:$54,500.00 To $95,700.00 Annually
About Tides
Tides is a nonprofit and philanthropic organization committed to advancing social justice. We work across the social sector to shift power to communities of color and other groups historically denied power.
Centering equity and justice in everything we do, we collaborate in deep partnership with movement leaders, nonprofits, donors, foundations, and corporations to amplify the impact of their work by providing services like fiscal sponsorship, donor advised funds, grant making, and a variety of innovative solutions. Learn more at tides.org.
About the Role
Tides currently seeks an Executive Assistant to be a supportive force to multiple executives. The ideal candidate will be a proactive problem solver with exceptional communication skills. This person should have great attention to detail while helping their executives see around corners. Given the dynamic nature of the executive landscape, Tides relies on Executive Assistants to be flexible and consistent while maintaining the confidentiality of the position.
What you will Do
Senior-Level Administrative Support
- Provide sophisticated calendar management, including ensuring key deadlines and action items are flagged and met.
- Make judgments and recommendations to ensure smooth day-to-day engagement.
- Act as the liaison between staff members, external stakeholders, and executive leaders to ensure important information is relayed and escalated issues are flagged and resolved.
- Draft communications on behalf of executives; including but not limited to memos, emails, and meeting agendas.
- Take meeting notes as requested or required.
- Manage all travel logistics for executives.
- Process vendor invoices for payment; coordinate timely expense reports and reconciliation.
- Provide backstop support to other EAs as needed.
Project Management & Strategic Support
- Provide project management support, including proactive support of materials management and development (PPT, memos, etc.) to busy executives.
- Support executives and senior executive assistant with board materials preparation.
- When required, act as a thought partner to executives and senior executive assistant on special projects.
Event & Retreat Planning
- Work with executives to plan and execute event and retreat agendas.
- Manage event logistics, including but not limited to reserving conference rooms, catering and refreshments and arranging for audio/visual and IT support.
- Support senior executive assistant with board meeting planning and execution, as needed.
What you will Bring
- Strong alignment with Tides’ Vision, Mission and Approach and our organizational values of respect, equity, empowerment, accountability, and creativity.
- The ideal candidate will have experience supporting multiple executives.
- Professional competency with Microsoft Suite. Familiarity with SharePoint and Salesforce is a plus.
- Excellent interpersonal and relationship management skills.
- Highly resourceful team-player approach, with the ability to be effective while working independently.
- Excellent communication skills with internal and external staff, clients, Board, and stakeholders.
- Attention to detail and dedication to accuracy and timeliness.
- The ability to handle confidential matters with diplomacy.
- Adaptability in aligning with a variety of working styles and approaches.
- Sense of humor!
- An enthusiasm for organizational and operational excellence in accelerating social change.
Ideal Experience
5 – 7 years of senior-level administrative experience.
- The ideal candidate will have at least 1-2 years of experience supporting multiple executives.
Compensation
Tides is committed to providing a competitive compensation package. We value pay equity and account for factors such as your location within the U.S., your skills and your relevant experience, and we will not ask for your salary history.
Your starting salary will fall into one of three ranges:
$54,500 – $68,100 (Most of the United States)
$59,400 – $74,300 (Chicago, Los Angeles, Washington D.C. metro areas)
$82,500 – $95,700 (New York City & San Francisco metro areas)
Please note, these metro areas are examples and not a complete list. Our Talent Acquisition team will review your application and confirm your placement within this structure with you at the beginning of the interview process.
Life at Tides
Working at Tides connects you with world-class teammates, enduring relationships, and an inspired sense of purpose – while our employee benefits support our team’s talent and well-being. Our hybrid work model supports staff who are based across the United States, in addition to maintaining our offices in New York & San Francisco.
Equal Employment Opportunity
We look forward to reviewing applications from all qualified jobseekers. We strongly encourage applications from women, people of color, and bilingual and bicultural iniduals, as well as members of the LGBTQIA+ communities. No applicant will be discriminated against because of their race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical condition including acquired immune deficiency syndrome (AIDS) and AIDS-related conditions. Pursuant to the San Francisco Fair Chance Ordinance, we encourage and will consider qualified applicants with arrest and conviction records. Where required by state law, we utilize E-Verify as a part of our employment authorization process.
Applicants with Disabilities
Reasonable accommodations will be made so that all who are interested may participate in our interview process. If you are in need of an accommodation, please advise in writing at the time you apply.
Title: Executive Assistant – Marketing & Strategy
Location: REMOTE – US
Job Description:
Iterable is the top-rated AI-powered customer engagement platform that helps organizations like Redfin, Priceline, Calm, and Box to activate customers with joyful interactions at scale. With Iterable, organizations drive high growth with inidualized, harmonized and dynamic communications that engage customers throughout the entire lifecycle at the right time. Iterable’s data engine, ease of use, and flexible and open architecture makes it the best platform to close the data activation gap by bringing together customer data, ability to design the experiences, deliver them and optimize them. All in one platform. We’ve surpassed $200M in ARR and have raised more than $230M from top-tier investors like Index Ventures, Viking, and CRV. Nearly 1200 companies from over 50 countries around the world rely on us to captivate their many millions of users.
Iterable helps brands unlock growth in the digital era by enabling joyful customer experiences with inidualized communications based real-time behavioral data, harmonized cross-channel communications based on customer lifecycle, and dynamic always-on journeys that adapt to customer signals. Our powerful customer communication platform helps marketers manage end-to-end customer engagement programs with enterprise-grade security, compliance and controls for their customers.
Iterable’s momentum grows daily and there has never been a more exciting time to join the team! We’ve been recognized as one of the Best Places to Work – SF for the past five years, recognized as one of Inc’s Best Workplaces and Fastest Growing Companies, and we were recognized on Forbes’ list of America’s Best Startup Employers in 2022. Notably, Iterable has also been listed on Wealthfront’s Career Launching Companies List and has held a top 10 ranking on the Top 25 Companies Where Women Want to Work.
We have a global presence with offices in San Francisco, New York, Denver, and London, and recently expanded our operations to Australia and New Zealand. Iterable’s reach extends worldwide, and we have remote employees across the globe. As we scale, we continue to live by our core four, founding values – Trust, Growth Mindset, Balance, and Humility. To understand the Iterable story, and learn more about our mission, explore our Culture and About Us page.
How you will make an impact:
As an Executive Assistant at Iterable, you’re at the heart of our business and the soul that keeps the team moving forward. In this role, you support the CMO and the SVP of GTM & Partnerships – part of the Marketing organization. Occasionally you will also need to cover for other EAs on vacations or as needed. Your role as an EA is to help them be more effective, by helping them stay focused by resolving operational and administrative issues before they arise. You will move quickly with the fast-changing environment and will be up to date with the latest going-ons in each department. In addition to being very organized and analytical, you show ownership, are extremely proactive, possess strong communication skills, and are comfortable working behind the scenes.
You’ll get to:
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- This is a remote role, though strong preference for candidates located in the PST timezone
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- Occasional travel will be required
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- Provide EA support to other executives (please note that assignments might change in the future)
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- Proactively and strategically manage calendars and priorities
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- Schedule a high volume of meetings with internal and high-caliber external partners including investors, board members, and customer prospects across time zones
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- Be the culture carrier of the supported teams, manage and plan team events, on-sites, and swag
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- Manage, process, and review expenses for the executives, and their team’s direct reports as needed
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- Partner consistently and efficiently with other members of the EA team and cross-functional partners across the org
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- Schedule internal and external meetings with a variety of cross-functional partners
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- Respond and take action on a high volume of slacks and emails with urgency and professionalism
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- Perform a variety of administrative tasks (manage calendars, book travel, etc)
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- Ensure executives balance team interaction, strategy, meetings, and personal time
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- Help manage to dos , projects and communications in partnership with Marketing’s CoS
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- Manage small projects as needed
We are looking for:
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- You have experience supporting multiple C-Level executives in customer/facing roles (i.e. COOs, CMOs, CEOs)
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- You have experience liaising with high-caliber external customers and partners
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- You have experience ensuring excellent AV experiences (managing Zooms, recordings, in-person logistics)
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- You have experience organizing events like QBRs, Executive dinners, etc.
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- You maintain a high level of confidentiality, professionalism, discretion, and judgment at all times
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- You have a point of view about how to best structure your executives’ time, always looking for ways to create efficiencies and balance in their days
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- You can manage a high volume of external and internal facing requests with organization and a sense of urgency
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- You have experience managing a high volume of emails and slacks, prioritizing, and ensuring timely follow-up and through
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- You can work autonomously and exercise strong decision-making skills when necessary
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- You have proven ability to work in a fully remote setting
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- You have a strong team mentality and enjoy working closely with your teammates
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- You proactively build professional relationships with internal and external stakeholders
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- You have strong communication skills and keep stakeholders in the loop at all times
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- You are organized, detail-oriented, and professional
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- You have previous experience in an Executive Assistant role with a fast-paced SaaS startup company of a similar size
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- You are responsive to internal and external requests and work efficiently
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- Experience with G-Suite and Expensify
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- You live by our values: Trust, Humility, Growth Mindset and Balance
Perks & Benefits:
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- Paid parental leave
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- Competitive salaries, meaningful equity, & 401(k) plan
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- Medical, dental, vision, & life insurance
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- Balance Days (additional paid holidays)
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- Fertility & Adoption Assistance
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- Paid Sabbatical
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- Flexible PTO
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- Monthly Employee Wellness allowance
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- Monthly Professional Development allowance
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- Pre-tax commuter benefits
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- Complete laptop workstation
The US base salary range for this position at the start of employment is $102,500 – $158,000. Within this range, inidual pay is determined by specific US work location, as well as additional factors, including job-related skills, experience, relevant education or training, and internal equity considerations.
Please note that the range listed above reflects only base salary. The total compensation package includes variable pay (where applicable), equity, plus a range of benefits, including medical, dental, vision, and financial. In addition, we offer perks such as generous stipends for health & fitness and learning & development, among others.
Iterable is an Equal Employment Opportunity employer that proudly pursues and hires a erse workforce. Iterable does not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. Iterable also strives for a healthy and safe workplace and strictly prohibits harassment of any kind. Pursuant to the San Francisco Fair Chance Ordinance and other similar state laws and local ordinances, and its internal policy, Iterable will also consider for employment qualified applicants with arrest and conviction records.
Paralegal/Legal Executive Administrative Assistant – Northridge
Remote
locations
Los Angeles, California, United States of America
Full time
At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the Life
Medtronic Diabetes Business Overview:
The Diabetes Operating Unit focuses on improving the lives of those within the global diabetes community. As a business, we strive to empower people with diabetes to live life on their terms by delivering innovation that truly matters and providing support in the ways they need it. We’re committed to meeting people with diabetes where they are in their journey, always with an aim to make their lives easier. Our portfolio of innovative solutions is designed to provide customers with greater freedom and better health, helping them achieve better glucose control, while spending less time managing their disease. Medtronic’s overall mission is to alleviate pain, restore health and extend life. That’s why our employees experience a sense of meaning, blended with erse career opportunities in a dynamic, purpose-driven environment.
We are seeking a highly skilled and detail-oriented Paralegal/Legal Executive Administrative Assistant to provide comprehensive support to the VP & Chief Counsel of Medtronic’s Diabetes Operating Unit (OU) and the OU’s broader legal team. This hybrid role is crucial in ensuring the efficient operation of the legal department, combining administrative expertise with substantive legal work. The ideal candidate will possess exceptional organizational skills, a solid understanding of legal rules and procedures and the ability to handle sensitive information with the utmost confidentiality. This position requires a proactive, solution-oriented inidual who can seamlessly transition between administrative duties and paralegal responsibilities. Provided that routine administrative tasks can be efficiently handled, the majority of the work assigned will range across a spectrum of complex project management and meaningful legal assignments.
Location: Strong preference to have candidate work in Northridge CA office. Remote within the U.S. may be considered for the right candidate.
A DAY IN THE LIFE
Key Paralegal responsibilities:
- Perform legal research to assist the legal team in the preparation of accurate and timely reports, legal advice, case files and other documents
- Assemble, proof and edit drafts of contracts and other legal documents
- Assist with aspects of litigation matters
- Oversee and coordinate various legal projects, ensuring deadlines are met and resources are allocated effectively
- Track project progress and provide regular updates to attorneys and stakeholders
- Develop and implement project management strategies to streamline workflow and enhance efficiency
- Act as liaison between company attorneys, outside counsel, organizations and in-house employees
- Prepare and file legal and regulatory documents with appropriate entities, as required
- Provide preliminary counseling to clients on legal procedures and processes under attorney supervision
Key Legal Executive Administrative Assistant responsibilities:
- Handling sensitive, confidential, and proprietary matters with discretion on a routine basis
- Providing administrative and other related support for the Legal function including:
- Assist with building of presentations for the Chief Counsel and legal team for various presentations and trainings
- Coordinate and manage complex calendars, scheduling appointments, meetings and conference calls
- Proofread and enhance correspondence and memoranda for the Chief Counsel
- Arrange and coordinate meetings, including booking meeting rooms, preparing agendas, etc. Attend meetings for notetaking and handle follow-up tasks
- Compile and process expense reports, ensuring accuracy and adherence to company policies
- Coordinate travel arrangements, including booking flights, hotels, and car services, monitoring travel updates, processing visa applications, and adhering to security travel advisories
- Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
- Organize and oversee legal files and materials so that they are easily accessed and retrieved without compromising the confidentiality or privacy of the information they contain
- Prepare detailed reports, presentations, legal documents from a variety of sources across the broader commercial organization
The ideal candidate will possess these vital traits:
- Team Member: Teamwork and collaboration are critical in this role. Medtronic is a matrixed organization of legal support and being a great team member who can network, lead and influence others to support the patient-focused mission advanced by the Diabetes portfolio will be fundamental.
- Commitment to Meaningful Work: We are privileged at Medtronic to contribute to a business that has a profound impact on the daily lives of the patients we serve. The employees working in the Diabetes portfolio are deeply connected to our patient-centric mission and many have direct experience with the disease, either personally or through loved ones. The work provides tremendous meaning and attracts truly invested team members motivated to make a fundamental change in lives of patients living with diabetes globally.
MUST HAVE: MINIMUM REQUIREMENTS
- Bachelor’s degree OR a paralegal certification
- 4+ years of executive administrative OR paralegal experience supporting VP leaders or higher
- Advanced proficiency with all Microsoft applications (Outlook, Word, Excel, PowerPoint)
DESIRED/PREFERRED QUALIFICATIONS:
- Experience in a law firm, corporate legal department or in-house counsel role
- Healthcare industry experience – pharma, med-device, life sciences, etc.
- Experience supporting VP/Executive level leadership in a corporate setting
- Previous experience with meeting coordination, travel arrangements and complex calendar management
- Strong presentation development skills (i.e., PowerPoint)
- Strong communication and collaboration skills and outstanding attention to detail
- Continuous improvement, customer-focused mindset
- Excellent written and verbal communication skills
- Ability to manage and execute multiple complex projects across multiple stakeholder groups within required timelines and expectations
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.Salary ranges for U.S (excl. PR) locations (USD):$70,400.00 – $105,600.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
In addition to Base Salary, this position is eligible for a short-term incentive plan, which provides the opportunity to earn significant incentive compensation for achieving or exceeding your goals. Learn more about Medtronic Incentive Plan (MIP) here. The provided base salary range is used nationally in the United States (except in Puerto Rico and certain CA locations). The rate offered is compliant with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.
Executive Assistant (1099)
- United States
- Part-Time
- Operations
This position is fully remote. It will start as part time at around 20 hours per week, with the potential to go full time. All applicants must live and work in the United States.
TAG is seeking a dynamic and detail-oriented Executive Assistant who can help us navigate the often unpredictable world of executive support. Are you a master of multitasking with a knack for keeping schedules in check? Do you thrive on ensuring that everything runs like clockwork—from calendar invites to coordinating personal appointments? Come join our team and be the backbone that supports our CEO’s mission to drive success.
We’re looking for someone who is proactive, organized, and can handle everything from travel logistics to creative gift purchasing with flair. This is your chance to step into a pivotal role that blends operational efficiency with a touch of fun, all while working alongside a collaborative and energetic team. If you’re ready to make a meaningful impact at TAG, we want to hear from you!
You might be who we are looking for if…
- You have proven experience as an executive assistant or in a similar role (bonus points if you’ve supported C-level executives).
- You have exceptional organizational skills that could put Marie Kondo to shame.
- You have strong communication skills—your emails should sparkle!
- You have dealt with handling confidential information. Discretion and confidentiality are a must; you’ll be handling sensitive info.
- You are proficient in Google Workspace.
- You have a proactive attitude with a flair for problem-solving (and maybe a little bit of creativity!) and a sense of urgency.
- You are able to challenge others with grace.
- You can see the bigger picture while understanding how the details influence the picture.
As the Executive Assistant to the CEO at TAG you will…
- Be the right hand to our CEO, helping them focus on the big picture while you handle the details.
- Arrange travel plans that even a jetsetter would envy—think stress-free itineraries and cozy lodging.
- Keep the CEO’s calendar in check.
- Schedule everything from acupuncture sessions to haircuts. You’ll be the maestro of personal and professional appointments.
- Get creative with gifts for clients, partners, and team members. Think of yourself as the Chief Gifter!
- Maintain and update the CEO’s rolodex—because who doesn’t love a good contact list?
- Dive into various requests from the CEO, from finding the perfect office decor to scouting out potential business pitch locations.
About Third and Grove
Third and Grove is a fully remote full-service digital agency. Our vision is to use technology and design to make the web worth browsing. We want to leave the web better than we found it. TAG team members strive to embody our core values, leading with empathy and practicing accountability, excellence, integrity and curiosity -in everything we do.