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Executive Assistant

at The AI Education Project

Remote

About aiEDU

The AI Education Project (aiEDU) is a 501(c)(3) non-profit that creates equitable educational experiences that excite and empower learners everywhere with AI literacy. We educate students—especially those disproportionately impacted by artificial intelligence and automation—with the conceptual knowledge and skills they need to thrive as future workers, creators, consumers, and citizens.

About the Role

We’re seeking an Executive Assistant to join our team and provide invaluable support to our CEO. In this role, you will be the key point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO. You will report directly to the CEO and you will manage the CEO’s calendar, coordinate travel arrangements, handle correspondence, and oversee special projects. You will play a critical role in ensuring seamless communication, enabling the successful execution of strategic initiatives, and maintaining a high level of efficiency within the organization.

Your responsibilities will include working on projects like:

Executive Support – 70%

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Handle expense management for the CEO, including tracking reimbursements and receipts, and ensuring accurate and timely financial reporting.
• Organize and coordinate meetings, conferences, and events on behalf of the CEO, ensuring seamless logistics and timely communication.
• Proactively anticipate the CEO’s needs and prepare materials, briefings, and presentations for meetings and engagements.
• Conduct research and gather information on various topics to support the CEO’s decision-making processes.
• Monitor and screen incoming communications, including emails and phone calls, and handle them with professionalism and discretion.
• Facilitate effective communication and collaboration between the CEO and internal departments, ensuring that key information flows smoothly and efficiently.
• Assist the CEO in managing relationships with external stakeholders, such as clients, partners, and board members, fostering strong connections and representing the CEO’s interests.
• Collaborate with team members to ensure cohesive support and coordination across the organization.

Communications and Strategic Initiatives – 20%

• Coordinate and facilitate the CEO’s outreach activities to stakeholders and partners, ensuring timely and effective communication.
• Proactively follow up on contacts made by the CEO, nurturing relationships and fostering ongoing engagement.
• Edit and create letters, memos, presentations, and other communications from the CEO’s office, ensuring accuracy, clarity, and alignment with the organization’s messaging and branding.
• Assist in the planning and coordination of sessions for ongoing programs and projects, collaborating with cross-functional teams to ensure smooth execution and achievement of strategic objectives.
• Support the CEO in conducting research, gathering data, and analyzing information to inform strategic decision-making and support the development of key initiatives.
• Collaborate with internal teams to develop and execute communication strategies, ensuring consistent and impactful messaging across various channels.
• Monitor industry trends, news, and developments to keep the CEO informed and identify opportunities for strategic partnerships and initiatives.
• Coordinate the CEO’s participation in conferences, speaking engagements, and other external events, managing logistics, materials, and follow-up actions.

Adhoc projects – 10%

• Provide support to the CEO in media writing, including drafting and editing various materials such as blog posts, op-eds, press releases, and social media content, ensuring consistency and alignment with the organization’s voice and messaging.
• Perform due diligence for contacts or projects involving the CEO, conducting thorough research, collecting and analyzing data, and preparing comprehensive reports and recommendations.
• Assist in the preparation of presentations and materials for meetings, conferences, and other engagements, ensuring accuracy, relevance, and visual appeal.
• Collaborate with internal teams to support the implementation of special projects, providing research, data analysis, and coordination assistance as needed.
• Stay updated on emerging trends, best practices, and technological advancements relevant to the organization’s industry, sharing insights and recommendations with the CEO to support informed decision-making.
• Handle anything else that needs to get done — it’s impossible to anticipate everything we might need, so you’ll often take on special projects and ad hoc tasks as they arise.

About You

You might be a great match for this role if you:

• Have at least 7 years of executive support experience, ideally gained in a non-profit organization.
• Are known for your exceptional organizational skills and keen attention to detail; you manage calendars, handle correspondence, and coordinate complex travel arrangements with ease.
• Are a relationship-builder: you have exceptional interpersonal skills and an innate ability to build strong relationships with stakeholders, staff members, and partners; you excel in creating meaningful connections and fostering collaboration.
• Are a master communicator: you have outstanding written and verbal communication skills; you adeptly convey information, ensuring clarity and understanding across all channels.
• Are a proactive problem solver: you thrive in a fast-paced environment and are adept at proactively identifying and solving problems; your ability to make quick, informed decisions enables you to easily navigate challenges.
• Handle confidential information with the utmost discretion, recognizing the importance of maintaining confidentiality and ensuring data privacy.
• Are a deadline-driven dynamo: working under pressure is no problem for you; you have the ability to manage multiple tasks, meet deadlines, and deliver high-quality results even in demanding situations.
• Possess a forward-thinking mindset: you are always on the lookout for opportunities and solutions; your innovative approach helps drive continuous improvement and success.
• Have a bachelor’s degree or equivalent experience in a relevant field.
• Have knowledge of the AI and education landscape (preferred).
• Are proficient in using generative AI tools, such as ChatGPT, DALL-E, Midjourney, etc. (preferred).

Please note that there is no such thing as a “perfect” candidate. If you are on the fence about applying because you are unsure whether you are qualified, we would strongly encourage you to apply. Share your relevant experiences in a thoughtful cover letter!

Role details and benefits

• Location: This full-time, exempt position can be done on a flexible schedule remotely from anywhere in the U.S. with access to high speed internet. We are not able to sponsor visas for this role, and therefore require candidates to have current US work authorization.
• Compensation: The baseline compensation for this role is $90,000 per year.
• Benefits: We offer a comprehensive benefits package, including full health, dental, and vision for you and any dependents, plus life insurance, short-term and long-term disability insurance, flexible work hours and location, flexible paid time off, paid parental leave, a generous annual stipend for home office expenses and professional development, and a 401k match of 4% vested immediately. For more details regarding our benefits, visit: aiedu.org/careers
• Start date: We’d like a candidate to start as soon as possible after receiving an offer, though there is some flexibility.
• Travel: We anticipate the need for overnight travel in this position up to 20%.

Our initial application deadline is June 9, 2023, at which point we will begin reviewing submissions. We will still accept applications after this deadline, and will keep applications open until the role has been filled; however, applying after the initial deadline may significantly reduce your chances of being hired compared to candidates who are further through the selection process.

Equal Employment Opportunity

The AI Education Project is an equal opportunity employer. We believe that building and empowering a erse team is a strategic imperative in our work, and all qualified applicants will receive consideration without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of employment, including hiring, promotion, compensation, eligibility for benefits and termination. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Program Coordinator

Job Locations: US-Remote

Job ID 2023-2276

# of Openings 1

Category Health

Type Fiscal Sponsorship Organizations

Location : Network for Public Health Law (Remote)

Overview

The Network for Public Health Law (Network)(networkforphl.org), with the support of its fiscal sponsor, TSNE, is a national organization providing leadership, legal technical assistance, and educational resources to help public health practitioners, attorneys, policymakers, researchers, advocates, and communities develop, implement, and enforce laws to solve public health challenges. NPHL is a fiscally sponsored organization of TSNE (tsne.org).

The Network is seeking a Program Coordinator to join the team at its Mid-States Region Office to provide operations and program support. The Program Coordinator’s primary responsibility will be to assist the Mid-States team in managing a variety of projects and related activities. This work includes developing and maintaining an organized system for monitoring grants and contracts, tracking deliverables, reporting, and invoicing. Additional key duties will include corresponding with the public in response to email and telephone inquiries, supporting social media activities, contributing to the Region’s team-building activities, and providing logistical support for in-person meetings and events.

This is a fully remote position, with team members located across the country. The Network values collegiality, professionalism and consensus in its work and operations. As a team member, the Program Coordinator will work closely with all members of the Mid-States Region Office, as well as with team members from other Region Offices and the National Office.

Responsibilities

Project Management and Budget Support

• Develop and maintain an organized system for preparing and monitoring execution of grants and contracts, tracking and reporting on project deliverables, and preparing and submitting invoices.
• Assist with entering information and project activities in Network database.
• Assist with monitoring budgets and expenditures across projects, including preparing budgets and compiling financial reports from multiple sources.
• Participate in developing and monitoring implementation of the Mid-States Region’s strategic plan.

Events and Communications

• Assist with developing and disseminating various types of communication to internal and external stakeholders.
• Provide social media support to Region attorneys.
• Format and proofread documents.
• Assist with maintaining electronic listservs.
• Provide logistical support for in-person meeting and events.

Office Management and Administrative Support

• Coordinate internal and external meetings, including scheduling, compiling meeting agendas, recording and disseminating meeting minutes, and tracking completion of follow-up items.
• Contribute to updating and maintaining shared electronic filing systems.
• Contribute to Region team-building activities.
• Make travel arrangements and prepare expense reports.
• Order office supplies and coordinate purchase requests.

Other duties as assigned.

Qualifications

We will consider exceptional candidates who demonstrate a strong combination of the specific qualifications and skills described below.

• Bachelor’s degree from an accredited college or university is required.
• Minimum 3 or more years of work-related experience in executive support, project management, and/or communications, including social media.
• Demonstrated Microsoft Office competency (Word, Excel, and PowerPoint).
• Exceptional time management and organizational skills with the ability to prioritize tasks effectively.
• Experience working in nonprofit organizations; interest in public health is preferred.
• Excellent communications skills, both written and verbal, and the ability to communicate in a professional manner.
• Must have excellent interpersonal skills, and be positive, creative, willing to learn, and hard-working.
• Required to use good judgment, integrity, and discretion in handling confidential information.
• Ability to travel once or twice pe

Physical Demands/Work Environment

The physical demands described here are representative of those for this position. Reasonable accommodations will be made to enable iniduals with disabilities to perform the functions. Work is performed in an office environment and in close proximity to other workers.

• While performing the duties of this position, the employee is required to:
• Handle, or feel objects, tools or controls;
• Reach; traverse; sit (usually for longer periods of time); occasionally ascend/descend; and position self (to) move;
• Occasionally lift and/or move up to 25 pounds;
• The noise level in the work environment is usually moderate;
• Job is not subject to significant occupational or environmental hazards;
• Likelihood of personal injury would be relatively slight;
• Environmental and work hazards are not present to a measurable degree.

Compensation and Benefits

Location: Work will be primarily performed remote.

Compensation: The starting salary for this position is $50,000/yr and is commensurate with experience.

Benefits: This position is eligible for a full benefits package including:

• Generous Paid-Time-Off (PTO): 12 paid holidays, 3 weeks vacation, 1 week personal holiday, and health leave time for full-time staff;
• 80% Employer-paid, offering some $0 deductible Health Insurance through Harvard Pilgrim along with several low-deductible plans;
• Low-cost MetLife Dental and Vision;
• Flexible Spending Accounts (FSA) for Health and Dependent Care;
• Employer-paid Life, Long- and Short-Term Disability Insurance;
• Employer-paid Pension through TIAA;

…and more!

TSNE/NPHL strives to achieve excellence through a erse, equitable, and inclusive work environment that embraces all of our inidual and collective differences. Black, Indigenous, People of Color, Middle Eastern and North African, Bilingual and/or Bicultural candidates, and LGBTQ2SIA+ candidates are strongly encouraged to apply. We value and honor the unique talents, learning styles, and lived experiences of each inidual that enrich and strengthen our workplace culture, and we are proud to be an equal opportunity and affirmative action employer.

All employment conditions are based on an inidual’s performance and job qualifications. TSNE/NPHL prohibits discrimination and harassment of any kind based on race, creed, color, religion, native language, gender, sexual orientation, gender identity/expression, national origin, physical or mental disability, age, genetic information, veteran status, marital status, parental status, pregnancy, race-based hairstyles, or any other protected characteristic stated by federal and state law. Regardless of any class’ protection under the law or lack thereof, TSNE/NPHL celebrates ersity and values the strengths that come with having a erse team of employees. It is represented in our workplace culture, and it is who we are.

TSNE/NPHL’s EEO statement extends to volunteers, interns, contractors, vendors, and clients.

Executive Assistant

Location: Remote

Varsity Tutors, a Nerdy company, is seeking a talented and passionate full-time Executive Assistant to join our team and provide full executive and administrative support to our executive team. This role is responsible for increasing the efficiency of our executives by reviewing, prioritizing and delegating a wide variety of complex and confidential requests. The ideal candidate will be able to self-manage and work professionally across all levels of the business

The person in this role will have high levels of responsibility and access and serve as a sounding board to our executives and those who work closely with them. Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key. An executive assistant is a quick study, a fast thinker, a strong writer, a self-starter, and a problem-solver who thrives in a dynamic environment and is always thinking five steps ahead.

This role requires a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives and investors. The inidual in this role will coordinate meeting times, arrange travel and accommodations, and proactively anticipate needs in order to maximize our executive team’s productivity and ability to lead the company and fulfill its mission of helping people learn. The ideal candidate will be highly organized and a creative problem solver that identifies solutions to increase productivity and provide a high amount of leverage to the executive team.

Responsibilities:

• Enables the executive team to focus on the company mission of helping people learn by proactive engagement and management of business and personal administrative responsibilities ensuring maximum productivity.
• Evaluates non-standard problems and uses judgment to develop appropriate solutions or procedures. Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned office, executive(s) and/or team. Operates effectively with a significant degree of time management and work method/approach latitude. Exercises autonomy in anticipating a erse range of highly complex issues and troubleshooting these issues as they arise.
• Maintains a broad knowledge and understanding of the company’s operations, business objectives and enterprise relationships.
• Handle confidential information discreetly
• Monitor critical issues for the executive and escalate as appropriate
• Manage calendars and schedules and coordinate all meetings and appointments
• Assist with administrative and research projects
• Book travel and lodging arrangements
• Organize corporate functions and off-site events
• Assorted other activities related to providing support to other executives

Qualifications:

• 5+ years of executive assistant, project management, travel coordination, or similar experience required
• Extremely proactive and self-driven, with the ability to anticipate needs and find solutions
• Excellent written and verbal communication skills
• Exceptional level of attention to detail and accuracy in a fast-paced environment
• Strong interpersonal skills and sound judgment capabilities
• Technically savvy and capable of being productive using a variety of different software programs including Microsoft products, Google products, Apple products, and other systems used by the company
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines
• Strong organizational and problem solving skills with a team oriented philosophy
• A no task too big or small attitude
• Ability to embrace change at a moment’s notice, shifting priorities instantly and easily and can manage multiple tasks simultaneously in a fast-paced, high-pressure environment
• Bachelor’s degree required

Benefits:

• Competitive Salary plus Equity in the company
• Healthcare Plans (Medical, Dental, Vision, Life)
• 401k Company Matching Plan
• FlexPTO and Company Holidays
• Maternity, Paternal, and Adoption Leave
• Free Learning Membership for you and your household (1-1 tutoring hours, unlimited use of on-demand services, and access to our online classes)
• Once-in-a-lifetime opportunity to help transform how the world learns
• Fun, collaborative, and team-oriented work environment with plenty of training and a feedback-rich culture

Senior Administrative Coordinator – Contigo Health

• US Remote
• Full time
• R0006402

What will you be doing:

The Senior Administrative Coordinator performs full clerical, administrative, and general office duties of a responsible and confidential nature. The role prepares correspondence, develops presentations and spreadsheets, writes memos, and maintains files including those with highly confidential information. This inidual will spend a significant amount of time scheduling and coordinating multi internal and external meetings. The inidual will also coordinate travel, submit expense reports, and serve as the department Teams administrator for customer success leadership team.

In addition to the administrative tasks, this role requires a high level of tact and integrity. Work is performed under minimum supervision and requires the incumbent to exercise independence and discretion. Typically requires extensive experience as an executive assistant, meeting and customer facing, office manager or related job to understand functions and precedents.

• Administrative Support
• Travel/Calendar Coordination
• Project Management

What we’re looking for:

Required Qualifications

Work Experience:

• Applicable Experience

Skills & Experience:

• Administrative Support, Office Operations, Project Management, Schedule Meetings

Education:

• High School Diploma or GED (Required)

Preferred Qualifications

Relevant Experience to include:

• Advanced skills in MS PowerPoint, Teams, SharePoint and Excel
• Experience supporting multiple leaders; Vice President or similar level executives
• Experience leading meetings/presentations
• Strong calendar management skills, for multiple executives
• High level of professionalism, discretion and communication skills

Education:

• Associate’s or technical degree

Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees. Premier’s internal salary range for this role is $43,000 – $79,000. Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges.

Employees also receive access to the following benefits:

• Health, dental, vision, life and disability insurance
• 401k retirement program
• Paid time off
• Participation in Premier’s employee incentive plans
• Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte’s Healthiest Employers list for 2019, 2020 and 2022, and 49th Healthiest Employer in America (2022)
• Named one of the World’s Most Ethical Companies® by Ethisphere® Institute for the 13th year in a row
• The only company to be recognized by KLAS twice for Overall Healthcare Management Consulting

Employees receive:

• Perks and discounts
• Access to on-site and online exercise classes
• Paid time off to volunteer in their communities

Premier is looking for smart, agile iniduals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, gender, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status, disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply.

Premier also provides reasonable accommodations to qualified iniduals with a disability or those who have a sincerely held religious belief. If you need assistance in the application process, please reply to [email protected] or contact Premier Recruiting at 704.816.5200.

Information collected and processed as part of any job application you choose to submit to Premier is subject to Premier’s Privacy Policy.

Remote Administrative Assistant – Controller Group

• Accounting
• Remote, United States

Description

Awarded Inc. Magazine’s Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses – and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you’re someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It’s been an exciting 19 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

AccountingDepartment.com’s Administrative Assistant is responsible for ensuring the coordination of Controller Group operations, procedures and resources to facilitate organizational effectiveness. This support role works with the Controller team within the organization to ensure efficient workflow within the group. The position requires the ability to communicate professionally and clearly with all internal and external clients. The Administrative Assistant must be comfortable working with different personality types and ability to take direction from multiple managers. Excellent organizational, prioritizing and attention to detail skills are essential in this position. The ideal candidate will have a passion for helping others, juggling multiple priorities simultaneously within a fast paced environment, is extremely organized and is technology savvy.

How You Will Contribute:

• Track client calls, verify call notes are documented properly, and take call notes when necessary
• Conduct staff time sheet reviews and approvals
• Assist with resource planning related to staffing assignments
• Run and analyze various reports, such as productivity reports
• Verify all completed financial reports are sent and filed
• Monitor status of tasks for Accounting Team to ensure all deliverables are completed in a timely manner
• Keep track and renew all training and license requirements for Controllers
• Updated policies and procedures as directed
• Ensure all staff performance reviews are scheduled and completed in a timely manner
• New Client Setup within project management software
• Maintain closing schedules for clients
• Keep Controllers informed of important information and any significant issues that arise
• Anticipate the needs of others in order to ensure a seamless and positive experience
• Look for efficiencies where possible to enhance current processes

Essential Skills and Experience:

• Excellent verbal and written communication are essential
• Self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
• Proficiency in Microsoft Office including Excel, Word, and Outlook. Must have experience operating within VLOOKUP and Pivot Tables.
• Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly.
• Ability to maintain confidentiality
• Ability to work independently in a virtual environment
• Comfortable interacting on webcam
• Strong technical skills
• Keen attention to detail and high level of accuracy
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Strong customer service skills with both internal and external customers
• Ability to work in a fast paced, ever changing environment

Minimum Education and Training Required:

• High school diploma
• Minimum two years administrative experience
• Previous experience in a CPA firm, or related field is preferable, but not required

Must be a US Citizen residing in the US – Candidates outside of the US will not be considered.

Applications submitted via job posting from California, Colorado, New Jersey, and New York will not be considered as we are not actively recruiting in those states.

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC

The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:

• Work from home, W-2 position
• Summer Hours from Memorial Day through Labor Day – opt into working 9-hour days Monday through Thursday so you can leave at noon on Fridays to kick start the weekend early!
• Generous vacation and paid holidays
• Group Medical, Dental, Life, Vision, Accident Insurance
• 401(k) plan
• Virtual employee groups, clubs, and activities throughout the year
• Casual dress

Executive Assistant

Remote within US

We are looking for a highly motivated and organized Executive Assistant to support the Marketing Senior Leadership team. You will provide calendar support, lead logistics for travel and meetings, own team building activities, and be flexible to assist with all matters that require attention of these leaders.

This role will offer an opportunity to work cross-departmentally within the company, as well as gain a stronger understanding of how the Engineering, Sales, Marketing, and Support teams function as part of a growing business! As you demonstrate creative approaches to problem-solving and strong decision-making capabilities, you will gain opportunities to pursue growing levels of program management, exposure to many aspects of our business, and opportunities to take on special projects as needed.

Please note that the leadership team has global responsibilities and are based in various US regions. Coordination across time zones will be required.

WHAT YOU’LL DO:

• Managing VP’s/ Director’s calendars, actively prioritizing meetings, and resolving scheduling conflicts, while proactively communicating changes and upcoming commitments
• Organizing meetings, physically and virtually, and looking after all meeting logistics and technology needs
• Travel planning and coordination for international and domestic events and trips, handling sophisticated travel arrangements and submitting expenses
• Acting as proxy for communications and approvals as authorized and following policies and guidelines
• Event planning for team events, including team building activities and coordinating all logistics
• Maintaining confidentially and dealing professionally and responsibly with sensitive matters and materials

WHO YOU ARE:

• 5+ years of relevant experience in an Administrative role, ideally in a large corporate environment
• Experience providing executive level support in complex organizations, including heavy calendaring
• Professional and approachable demeanor with outstanding track record of performance
• Excellent communication skills with all levels of staff, executives, and customers
• Ability to multi-task, handle a full desk with ease and thrive in a busy environment
• Detail oriented with maturity to handle confidential information
• Solid work ethic
• Self-directed and proactive
• Proficient in MS Office Suite

At Cisco Meraki, we’re challenging the status quo with the power of ersity, inclusion, and collaboration. When we connect different perspectives, we can imagine new possibilities, inspire innovation, and release the full potential of our people. We’re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.

Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.

Compensation Range: $71,000—$122,700 USD

Message to applicants applying to work in the U.S.:

When available, the salary range posted for this position reflects the projected hiring range for new hire, full-time salaries in U.S. locations, not including equity or benefits. For non-sales roles the hiring ranges reflect base salary only; employees are also eligible to receive annual bonuses. Hiring ranges for sales positions include base and incentive compensation target. Inidual pay is determined by the candidate’s hiring location and additional factors, including but not limited to skillset, experience, and relevant education, certifications, or training. Applicants may not be eligible for the full salary range based on their U.S. hiring location. The recruiter can share more details about compensation for the role in your location during the hiring process.

U.S. employees have access to quality medical, dental and vision insurance, a 401(k) plan with a Cisco matching contribution, short and long-term disability coverage, basic life insurance and numerous wellbeing offerings. Employees receive up to twelve paid holidays per calendar year, which includes one floating holiday, plus a day off for their birthday. Employees accrue up to 20 days of Paid Time Off (PTO) each year and have access to paid time away to deal with critical or emergency issues without tapping into their PTO. We offer additional paid time to volunteer and give back to the community. Employees are also able to purchase company stock through our Employee Stock Purchase Program.

Employees on sales plans earn performance-based incentive pay on top of their base salary, which is split between quota and non-quota components. For quota-based incentive pay, Cisco pays at the standard rate of 1% of incentive target for each 1% revenue attainment against the quota up to 100%. Once performance exceeds 100% quota attainment, incentive rates may increase up to five times the standard rate with no cap on incentive compensation. For non-quota-based sales performance elements such as strategic sales objectives, Cisco may pay up to 125% of target. Cisco sales plans do not have a minimum threshold of performance for sales incentive compensation to be paid.

Senior Executive Assistant

• Atlanta, GA,
• USA Req #128

Overview

Who we are

FinThrive is advancing the healthcare economy. We rethink revenue management to pave the way for a healthcare system that ensures every transaction and patient experience is addressed holistically. We’re making breakthroughs in technology – developing award-winning revenue management solutions that adapt with healthcare professionals, freeing providers and payers from complexity and inefficiency, so they can focus on doing their best work. Our end-to-end revenue management platform delivers a smarter, smoother revenue experience that increases revenue, reduces costs, expands cash collections, and ensures regulatory compliance across the entire revenue cycle continuum. We’ve delivered over $8.8 billion in net revenue and cash to more than 3,245 customers worldwide. When healthcare finance becomes effortless, the boundaries of what’s possible in healthcare expand. For more information on our new vision for healthcare revenue management, visit finthrive.com.

What we offer

Our people make us great. We know that our colleagues are the most integral part of our story.

We offer a flexible, work-from-anywhere environment – coming together across time zones, countries, home offices and computer screens. Our valued team members work across the U.S., Canada, India and beyond.

We encourage you to take time away from work. Our flexible time off lets you make time for what matters most. We want you to travel, refresh, spend time with family and friends, and give back to your communities.

We’re big on professional development. Through training and education, we help you develop the skills you need to excel in your role and beyond.

We’re proud of our award-winning culture. We’ve been certified as a “Great Place to Work” since 2017. Our goal is to engender a culture based on ersity, inclusion and respect – a culture where your voice is valued – and you always have a seat at the decision-making table.

FinThrive Perks

• Fully remote working environment
• Flexible time off (FTO)
• Professional development opportunities
• 12 Weeks of paid parental leave
• In-person and virtual company retreats
• 5-days of paid volunteer hours at an approved 501(c)(3) Organization
• Company lump-sum contribution to HSA-eligible medical enrollees
• 401k Eligible upon date of hire – up to 3% company match
• Exclusive discounts from your favorite brands via PerkSpot

Impact you will make

The Sr. Executive Admin will report to the Adm Manager and Executive Assistant to CEO and will provide executive level administrative support for multiple ELT members. This role serves as a critical resource in assisting assigned executives with their day- to- day functions.

What you will do

• Serve as communication liaison contact among business units, executives, colleagues, customers, and other external partners for assigned leaders.
• Manage executives’ calendar, meeting schedules, travel, and information flow in a timely and accurate manner.
• Handle various inquiries and projects for assigned leaders; provide regular updates; determine priority of matters of attention; redirect priorities to other leaders or handle matters personally, as appropriate.
• Coordinate travel arrangements, submit travel expenses and expense reports as needed.
• Perform data entry and tracking in various databases as requested.
• Compose, edit, and proofread documents to ensure accuracy and data integrity.
• Schedule and participate in department meetings, preparation of meeting agenda(s); take meeting notes as requested and ensure follow-up for any action items; ensure executive(s) are kept up to date of status.
• Create, format, and modify presentations as needed to ensure details are presented in a clear and concise format.
• Assist executive(s) and department leaders with special projects, meeting events, as needed.
• Perform other duties as assigned from time to time, including supporting other departments or Executives as needed.

What you will bring

• High School Diploma; 7+ years of support to senior leadership executives
• Ability to multitask and prioritize competing priorities
• Excellent time management skills and attention to detail
• Well-developed organizational skills
• Excellent verbal and written communication skills
• Professional discretion and confidentiality
• Advanced Micro-soft suites knowledge (Excel, Outlook, Word, PP, etc.)
• Solid experience using Concur (Travel expense system)
• Ability to continuously learn and improve processes
• A team player capable of cultivating and fostering working relationships
• Resourceful, can-do attitude
• Thrives in a fast-paced environment

What we would like to see

• Some college and professional certifications

Other details

• Pay Type Salary
• Telecommute % 100

Office Assistant

We seek an organized and motivated Office Assistant to provide administrative support and ensure the smooth operation of our office. The ideal candidate will be reliable, detail-oriented, and have excellent communication and organizational skills. The Office Assistant will perform various tasks, including but not limited to answering phones, managing calendars, order entry, handling office correspondence, company progress reporting, maintaining office/marketing supplies, and sales agent phone support.

About Us:

True Light Services is a leader in bringing cutting edge technology services to the doors of both consumers and businesses. We are part of a booming industry, are experiencing nationwide growth, and are in need of the right inidual to fill a key support role. www.truelightservices.com

Key Responsibilities:

• Answering and directing phone calls in a professional and timely manner
• Managing office supplies and ensuring that agents have the materials needed in the field
• Organizing and maintaining files and records, both physical and electronic
• Managing records related to office activities, business transactions, and other matters
• Preparing and sending office correspondence, including emails and letters
• Assisting with scheduling and organizing meetings and appointments
• Coordinating and scheduling travel arrangements and accommodations
• Assisting with bookkeeping tasks, such as monitoring and processing ACH payments, data entry, and invoicing
• Administrate sales agent point system portal
• Performing general clerical duties, such as photocopying, scanning, and faxing

General Qualifications:

• High school diploma or equivalent
• 1-2 years of experience in an administrative or clerical role
• Ability to multitask and manage multiple competing demands
• Excellent communication and interpersonal skills
• Strong organizational and time-management skills
• Proficient in Microsoft Office, with emphasis on Excel, and other relevant software
• Ability to work independently and prioritize tasks
• Attention to detail and accuracy
• Professional demeanor
• A dedicated home office space with phone, reasonable computer system to meet the demands of the job, and high-speed internet connection.

Desired Qualifications:

• Intermediate or advanced Excel skills a plus including the use of formulas, pivot tables, V lookups, sum & sum if, if statements
• Bilingual in English and Spanish helpful but not required

This is a full-time, fully remote position open to candidates located within the continental US, and the Office Assistant will report directly to the ownership team. We offer a competitive salary, future opportunities with a rapidly expanding organization, and a positive and supportive work environment.

If you meet the requirements and are interested in this opportunity, please submit your resume and cover letter to [email protected] for consideration. When applying, add the words “I’m the world’s best Office Assistant” in the first paragraph of your cover letter to be considered for the position.

Compensation & Benefits

Salary: $36,000 – 42,000 annually, DOE

Benefits: PTO

HR Executive Assistant

• Remote – United States
• Full time
• JR-202309064

Job Description

This position is remote – it does not require the employee to be on-site full-time to perform most effectively. The employee’s role enables them to work off-site on a permanent basis.

This executive administrative assistant provides administrative support to the Global HR Organization. Work includes various tasks such as presentation creation, travel arrangements, calendaring, and scheduling. Position requires a high degree of discretion, accuracy and coordination.

Responsibilities:

• Assignments are broad, complex and varied in nature
• May include responsibilities that extend to external customers – degree of internal vs external impact
• Provide solutions to non-routine problems of a more moderate scope and complexity
• Conserve manager’s time by assuming administrative details
• Coordinate a system for managing office routine
• Expedite handling of correspondence, global mail requests and phone calls
• Prepare written reports, correspondence etc.
• Gather and analyze routine data
• Maintain regular contact with others outside the work group
• Complete various assignments as requested with minimal supervision
• Maintain records, confidential files and GM specific reports
• Schedule complex meetings and maintain multiple calendars
• Continuously look for ways to improve efficiencies of day-to-day tasks
• Support travel arrangements, Visa, Passport and associated expenses
• Invoicing for department related purchases
• Knowledge of and ability to assist with IT / Cell phone / Phone / MML / Webex / Microsoft Teams and other Telepresence systems
• Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
• Make discriminating decisions regarding the distribution/flow of information and work
• Manage office using common systems and advanced technology when appropriate (e.g. electronic mail, internet, ergonomically designed tools, software packages, paperless systems)
• Provide floor coordination support as needed
• Various project work

Additional Job Description

Qualifications & Skills:

• Minimum 3 – 5 years executive administration experience
• Positivity
• Independent thinking, adaptability, judgment and problem solving
• Calendaring
• Experience dealing with Senior Management or Executives in an administrative capacity
• Demonstrated planning and organizational skills
• Demonstrated analytical skills
• High level of interpersonal skills
• Problem-solving ability including independent judgment and decision-making skills
• Meeting set up and facilitation
• Advanced level of proficiency in MS Word, Excel, PowerPoint, scheduling, internet, Outlook, and knowledge of Sharepoint
• Appropriate use of grammar, spelling and punctuation
• Highly proficient oral and written communication skills
• Confidence to take initiative and work independently

Compensation:

• The expected base compensation for this role is $65,646 – $100,546. Actual base compensation within the identified range will vary based on the factors relevant to the position.
• Bonus potential: an incentive pay program offers payouts based on company performance, job level and inidual performance.

Benefits:

• GM offers a variety of health and wellbeing benefit programs. Benefit options include medical, dental, vision, Health Savings Account, Flexible Spending Accounts, retirement savings plan, sickness and accident benefits, life insurance, paid vacation & holidays, tuition assistance programs, employee assistance program, GM vehicle discounts and more.

About GM

Our vision is a world with Zero Crashes, Zero Emissions and Zero Congestion and we embrace the responsibility to lead the change that will make our world better, safer and more equitable for all.

Why Join Us

We aspire to be the most inclusive company in the world. We believe we all must make a choice every day – inidually and collectively – to drive meaningful change through our words, our deeds and our culture. Our Work Appropriately philosophy supports our foundation of inclusion and provides employees the flexibility to work where they can have the greatest impact on achieving our goals, dependent on role needs. Every day, we want every employee, no matter their background, ethnicity, preferences, or location, to feel they belong to one General Motors team.

Benefits Overview

The goal of the General Motors total rewards program is to support the health and well-being of you and your family. Our comprehensive compensation plan incudes, the following benefits, in addition to many others:

• Paid time off including vacation days, holidays, and parental leave for mothers, fathers and adoptive parents;
• Healthcare (including a triple tax advantaged health savings account and wellness incentive), dental, vision and life insurance plans to cover you and your family;
• Company and matching contributions to 401K savings plan to help you save for retirement;
• Global recognition program for peers and leaders to recognize and be recognized for results and behaviors that reflect our company values;
• Tuition assistance and student loan refinancing;
• Discount on GM vehicles for you, your family and friends.

Diversity Information

General Motors is committed to being a workplace that is not only free of discrimination, but one that genuinely fosters inclusion and belonging. We strongly believe that workforce ersity creates an environment in which our employees can thrive and develop better products for our customers. We understand and embrace the variety through which people gain experiences whether through professional, personal, educational, or volunteer opportunities. GM is proud to be an equal opportunity employer.

We encourage interested candidates to review the key responsibilities and qualifications and apply for any positions that match your skills and capabilities.

Administrative Specialist, Constituent Engagement

Location: United States

Full time

Who we are:

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, patient care, and community collaborations conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of people everywhere. The AAMC strives to make a positive impact not only in your career, but in your life. We offer a comprehensive benefits package which features:

• Significant employer 403(b) contribution
• Public transportation subsidy
• Generous paid time off program
• Tuition reimbursement
• Wellness program

Why us, Why now?

The Constituent Engagement Administrative Specialist within the AAMC’s Constituent Engagement Unit is responsible for providing administrative support to professional development affinity groups and communities. The Administrative Specialist reports to a Director of Constituent Engagement, and completes tasks within a team of directors, specialists and administrative specialists that ensure constituents within AAMC’s affinity groups are efficiently and accurately enrolled and productively engaged in their groups’ activities. These activities include virtual and in-person meetings and webinars, professional development conferences, product-driven working groups, projects and initiatives.

How will you make an impact?

• Work with constituent engagement administrative specialists and member services team to input and maintain accurate, up-to-date constituent records in the association management system database and relevant team documents
• Schedule appointments, conference calls, and meetings
• Complete and process reimbursement documentation
• Assist with the development of correspondence, presentations, and meeting materials
• Provide technical (e.g., Microsoft Teams, Zoom meetings setup) and logistical (meeting rooms, catering, constituent travel arrangements, note taking, etc.) support for meetings
• Communicate effectively with team leaders, directors, and specialists about status and progress of task completion
• Maintain relevant content on affinity group websites
• Manage multiple non-human mailboxes and listservs. Organize and maintain electronic and hardcopy files, including photocopying, faxing, distributing documents, special mailings, etc.

What you’ll bring to the role

• Bachelor’s degree or equivalent practical work experience
• Five (5) years of experience in a sophisticated and fast-paced organization and in handling multiple priorities.
• Ability to work within team-based organization, contribute across organizational units and reporting relationships, and focus on people.
• Proven track record to set priorities and deliver results.
• Strong interpersonal and written and verbal communication skills.
• Comfort with ambiguity, shared accountability, and teamwork.
• Excellent time management; ability to manage multiple priorities and projects simultaneously

Functional Expertise:

• Strong administrative support experience
• Substantial experience with managing meeting logistics and travel arrangements
• Substantial experience managing calendars

Excellent time management and organizational skills, including ability and flexibility to:

• Work in a team-based environment and independently
• Prioritize tasks with attention to established timelines/deadlines
• Complete projects accurately and on time
• Address tasks that arise unexpectedly
• Proactively identify processes/tasks to ensure successful completion of projects
• Demonstrate strong oral and written communications skills, including ability to take notes, draft and proofread meeting minutes, reports, and correspondence,
• Assist with writing SOPs (standard operating procedures), memos, and brochures

Sound interpersonal skills, including ability to:

• Interact cooperatively and productively with employees at all levels across the organization, and with constituents and stakeholders, including the public
• Proficiency with Microsoft Office (especially Word, PowerPoint, and Excel)
• Manage electronic and hardcopy files
• Develop and manage electronic communications including creation and administration/management of list-serves
• Experience creating PowerPoint presentations
• Website management experience, especially via a content management system
• Proficiency in using search engines and other databases to collect information

Remote Work Eligibility

This position is eligible for remote work in the contiguous US

If a bachelor’s degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

Title: Executive Administrative Assistant – Sales (Government & Healthcare/National Contracts & Federal)

Location: Remote, US, N/A

ABOUT GRAINGER

Grainger is a leading broad line distributor with operations primarily in North America, Japan, and the United Kingdom. We achieve our purpose, We Keep the World Working, by serving more than 4.5 million customers with a wide range of products that keep their operations running and their people safe. Grainger also delivers services and solutions, such as technical support and inventory management, to save customers time and money.

We’re looking for passionate people who can move our company forward. As one of the 100 Best Companies to Work For, we have a welcoming workplace where you can build a career for yourself while fulfilling our purpose to keep the world working. We embrace new ways of thinking and recognize everyone is an inidual. Find your way with Grainger today.

PRIMARY FUNCTION

As the Executive Administrative Assistant for the Director of Ops. Government and Healthcare, and the RSVP of National Contracts and Federal, and indirect support for the Director of Federal Sales; you will be a valued partner, and first contact for general department inquiries, ensuring all incoming requests are prioritized and handled in a timely and professional manner, being one step ahead of the leaders.

The ideal candidate will enjoy managing multiple priorities and problem solving to ensure the Director and RSVP successfully meet the needs of the business.

This position is hourly, and the target rate starts at $27.44.

The range provided is a guideline and not a guarantee of compensation. Other factors that are involved in offer decisions include, and are not limited to: candidate’s experience, qualifications, geographical area, and internal equity of the team.

YOU WILL

• Works under minimal direction, performing most duties following a broad framework of policy, procedure, and the executive’s needs.
• Schedule meetings, conference rooms and make travel arrangements as needed. This includes overseeing the executive’s calendar and scheduling appointments by balancing priorities and effectively negotiating with internal resources. Anticipate and prepare materials needed by executive for meetings and telephone calls.
• Respond to requests (phone, e-mail, in-person requests, etc.) by gathering and providing information, referring non-routine calls to appropriate staff.
• Locate and gather highly confidential and sensitive information from the appropriate source to assist in resolving business issues.
• Compose, modify, and proofread correspondence, reports or presentations/newsletters from general instruction or based on special knowledge of the area and Company.
• Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.
• Coach, lead and assist other assistants on the team, as needed, to provide support to the executive team.
• Help with project plans for small project teams, in local and virtual team settings
• Effectively manage conflicting priorities. This involves organizing workflow and teaming with colleagues to accomplish tasks and balance workloads
• Develop and demonstrate a solid working knowledge of the business’s structure, tools, policies and procedures and key personnel.
• Deal with a erse group of internal and external contacts to relay executive’s instructions, gather information, or handle non-routine situations. Follow up with executive staff on items/issues to ensure executive is aware of status.

YOU HAVE

• High School diploma or equivalent experience. Bachelor’s degree preferred.
• 10% travel is required.
• Previous experience supporting a Sales Executive is preferred.
• Possess a detailed knowledge of business operations, organizations and relationships involved at top management levels. Demonstrate a thorough understanding of department and appropriate Company policies, procedures, and operations.
• Ability to type 50 WPM and proficiently use Microsoft Office: Word, Excel, PowerPoint. Learn and use other software as needed.
• Convey essential information clearly and concisely, both in writing and verbally.
• Attention to detail, accuracy and active listening skills while showing leadership and collaboration.
• Understand audience and ensures content and method of communication is relevant.
• Demonstrate ability to handle multiple projects and priorities yet be responsive to changes in those priorities.
• Demonstrate tenacity and effective analytical skills to handle complex administrative details and to determine best approach/action to use in non-routine situations.

REWARDS & BENEFITS

With benefits starting day one, Grainger is committed to your safety, health, and wellbeing. Our programs provide choice and flexibility to meet our team members’ inidual needs. Check out some of the rewards available to you at Grainger:

• Medical, dental, vision, and life insurance plans.
• Paid time off (PTO) and 6 company holidays per year.
• Automatic 6% 401(k) company contribution each pay period.
• Employee discounts, parental leave, 3:1 match on donations and tuition reimbursement.
• A comprehensive set of emotional, financial, physical, and social wellbeing programs.

DE&I STATEMENT

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

Programs Coordinator

Position Title: Programs Coordinator Reports to: Programs Director Location: Flexible (international hire) Status: Full-time (40 hours/week), Permanent, Non-Exempt Start Date: Ideally start July 1, 2023 Salary: 50,000 USD annually. A competitive benefits package includes: full health, vision, and dental insurance, 401(k) contribution, generous vacation package, paid holidays and sick days, supportive and team-oriented work environment, and more.

About Us

Health In Harmony (HIH) is an international non-profit working at the intersection of human well-being and ecosystem integrity, a field known as Planetary Health, our goal is a common one: to reverse the rampant deforestation of tropical rainforests. But our method is unique: we engage with rainforest communities to design solutions that are beneficial to those communities, the local ecosystem, and the planet. Health In Harmony has a long term presence in West Kalimantan, Borneo, with replication sites in Madagascar and Brazil. We are a team of passionate iniduals excited about working together and committed to supporting each other as we pursue our vision: Healthy People. Healthy Forests. Healthy Planet.

Position Description

The Program Coordinator will provide administrative and logistical support for projects, initiatives, and project planning within the HIH Programs Department. Assisting assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replying to inquiries. Supporting the development of staffand board meeting materials and strategic plan development. Supporting scale activities by assisting with coordination and logistics. Managing preparations, scheduling, logistics, and other various requirements for program implementation. Drafting reports, data sheets, program documents etc. with the direction from direct managers. Supporting development of routine reports and correspondence, and assisting with the development of project/program materials. Organizing meetings and events including webinars when needed. Maintaining file management and filing for projects/programs on Google Workspace shared drive. Supporting coordination of programs team activities with other departments Liaising and communicating with project consultants and field office staff, providing logistical and administrative support, as directed by managers. Conducting desk research and providing support for programs

May assist in collaboration between ASRI and HIH in the organization of the Visitor Program.

Assist with preparation and logistics of visitor programs in Madagascar and Brazil Assisting in integration of Asana: transition program and scale tasks and projects into Asana and support national teams in integration into Asana. Supporting the Programs team to onboard and operationalize organization’s systems and tools in coordination with the Operations Department Performs other related duties as required.

Responsibilities

Responsibilities will include but not be limited to: Support programs department in development of planning documents and planning tools in Indonesia, Madagascar, and Brazil Coordinates meeting times, calendar invites, and Zoom links for meetings with external partners across different time zones. Support development of presentation and slides and Zoom workshops when needed Keeps tabs on tasks in Asana and sends reminders/follow-ups on overdue tasks Maintains standard, up-to-date lists and maps of the communities with which HIH works

Skills & Requirements

Bachelor’s degree required, with 1 year of applicable experience High level of written and spoken English required (C1 level certification required if not native speaker) Bahasa Indonesia, French or Portuguese is desirable Highly organized and able to work both independently and remotely Detail oriented and punctual Proficiency in the Microsoft Office, Google Workspace and Asana Excellent verbal and written communication skills Team player, thriving through team collaboration Able to coordinate work across a multitude of time zones (PST, WITA, EST to EIT)

Application

Please submit a resume and cover letter describing your relevant skills and experiences to [email protected] by June 7, 2023. If we select your application, we will be in touch to schedule an interview. We look forward to hearing from you.

Health In Harmony is an equal opportunity employer and is committed to equity and anti-colonialism as core organizational values. Applicants should be able to demonstrate a commitment to ersity, equity, and inclusion. Applicants from erse communities, indigenous peoples and communities of color are strongly encouraged to apply.

Executive Assistant

REMOTE

CURRENT OPENINGS – CORPORATE

FULL-TIME EMPLOYEE

REMOTE

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s administrative operations to ensure efficiency, excellence, and timely delivery of projects and services. Ultimately, the Executive Assistant contributes to the efficiency of CampusWorks by providing personalized and timely support to the CEO and executive members.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events including scheduling meetings, compiling, and distributing presentation materials. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.

Complete a variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including pulling or creating reports to inform the CEOs next actions, coordinating CEO-led events, making travel arrangements (which can be complex), and completing expense reports.

Serve as the primary scheduling point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect CEO’s style and organization policy.

Anticipate CEO’s needs in advance of meetings, conferences, etc.

Coordinate logistics for all executive and management team meetings and retreats and staff meetings and events as needed, including working with off-site vendors to draft contracts and provide services.

Manage all aspects of the organization’s office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.

Creation and/or support of employee support programs driven by the CEO’s office

Invest in building long-lasting relationships both externally and internally.

Other projects/duties as assigned for the overall benefit of the organization.

Managing information flow in a timely and accurate manner.

Make travel arrangements and prepare expense reports for the CEO.

Develop and maintain the corporate calendar in collaboration with the Chief of Staff.

A Day in the Life

• There is seldom a typical day at CampusWorks and especially in assisting the CEO. About 25% of the time is spent directly assisting the CEO with work requests and managing the CEO’s calendar for meetings that need to be set with senior client staff, direct reports, staff meetings in preparation for work with clients, or on strategic plans and vendors we with whom we work. Part of that focus is to make sure that the schedule aligns with the corporate schedule. Those things can shift and move, so it requires frequent review and management. Corporate events and large meetings have elements of both logistics and strategic objectives that would be considered CEO support and Strategic Plan support.

Accountabilities

• CEO satisfaction
• Corporate Strategic Plan objectives achieved where the position engages
• New hire integration
• Employee engagement from an HR perspective
• Leadership Team and Management Team satisfaction
• Innovation, bringing improved methodology to processes, workflow, procedures
• Provide sophisticated calendar management for CEO.
• Coordinate logistics for all executive and management team meetings and retreats and staff meetings and events
• Complete a variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Invest in building long-lasting relationships both externally and internally.
• Oversite of company administrative support
• Creation and/or support of employee support programs driven by the CEO’s office including and not limited to:
• o “Coffees with CEO“
• o New employee 1:1s
• o Birthday and anniversary cards and recognitions
• o CEO-generated employee/consultant focus groups
• o CEO challenge campaigns
• o CampusWorks Book Club
• Make travel arrangements and prepare expense reports for the CEO

Experience and Education

• Five years of related experience in commensurate role with management experience preferred.

KSA’s – Knowledge, Skills & Abilities

• Strong ability to execute work with a ersity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• A high degree of professionalism in dealing with erse groups of people, including trustees, CEOs/Presidents, executives, staff, and partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Thrive in an intense, do-it-yourself environment.
• Ability to work well within a cross-functional team environment and erse communities.

What You Can Expect from Us

At CampusWorks, we don’t just help our clients succeed; we help our employees succeed. Competitive pay, robust benefits for full-time employees, and professional development opportunities are a few of the many reasons that CampusWorks is a great place to build your career. Our employees enjoy:

Meaningful work. Our employees often tell us that their work gives them a sense of purpose because it makes a difference in the lives of students and educators.

A CEO who cares. Chairman and CEO Liz Murphy has made it her mission to create a culture that appreciates and takes good care of its people. As a result, being an employee of CampusWorks feels like being a member of a big family.

A virtual and onsite workplace. In an effort to reduce our environmental footprint, CampusWorks became a virtual company in 2012. As such, our team members are located across the U.S. and Canada, where they work from their home offices and at client sites.

Flexibility. We value work-life balance because we know that happy employees create happy customers. That’s why CampusWorks offers both full-time and part-time 1099 consulting career opportunities to fit life’s unique demands.

A company that gives back. Every year CampusWorks proudly supports numerous charitable fundraising initiatives that align with our vision to make higher education accessible to everyone.

About CampusWorks

Founded in 1999, CampusWorks is dedicated to helping higher education overcome business and technological challenges that stand in the way of student success and completion. We work with community colleges, technical colleges, four-year public and private institutions, multi-college districts, and statewide higher education systems to tackle problems big and small. Our services are rooted in systems thinking and reach across the institution—from Student Services to Human Resources to Finance to Academics—to achieve transformative results.

AAP/EEO Statement: CampusWorks, Inc. provides equal employment opportunities (EEO) and Affirmative Actions (AA) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

Title: Associate Editor

Location: US Remote

Overview

**Please note that this position does not focus on writing or editing of our content as it primarily supports the business, technical, and administrative aspects of scholarly journal publishing.**

This position is responsible for the financial, editorial management and development of an assigned list of proprietary and society-owned journals. The Associate Editor position is expected to manage a workload of approximately 25-30 titles, but quantity may vary. Many of these titles will be smaller in monetary value to Sage or lower profile titles.

Additionally, Associate Editors are expected to contribute editorial support on additional titles as needed and by assignment. This position, like all other Sage Journals editorial roles, includes strategic project responsibility to improve our content and support our teams and shared processes. We are looking for a candidate who is eager to learn about and grow within the academic publishing industry, and is able to quickly pick up new information, think critically and creatively, and engage meaningfully with the daily work.

This position is based remotely, with the option of working in our Thousand Oaks, California office if local to the area. Ocassional travel is expected to attend internal offsites and conferences.

Essential Job Functions & Responsibilities

Editorial Management

• Service editorial development and performance goals on an inidual journal basis, as well as assess holistic performance of department and ision level journal portfolio.
• Manage the quotidian operations of assigned journals, including administrative and clerical tasks.
• Conduct research, reporting, tracking, and analysis of various journal performance bibliometrics, disciplines, and industry within scholarly communications writ large.
• Address ad hoc requests in a timely manner and tracking task process through structured workflows.
• Understand and work to include each journal in ISI and other major indices based on each journal’s potential via frequent communication with the journal editor and/or society publications manager regarding editorial practices. This activity will include manuscript submission, peer review process, revision and resubmission policies, and optimal editorial board function.
• Work closely both with the journal editor to increase article usage and citations. This will include helping to explain to and direct journal editors and societies how our marketing efforts may help drive usage and citations, and also encouraging the editorial office to make some changes to help increase citations and journal profile.
• Prepare internal and external reports as required. These reports primarily include publisher reports to societies and editors, varying in frequency from monthly to annual. This also includes various other reports, including ad hoc, Impact Factor, etc., depending on inidual journal need.
• Arrange annual editorial board meetings for journals in portfolio where required and permitted by budget and strategy factors.
• Rotate journal editors as needed and oversee contract renewals. This means not automatically renewing editors but instead, reviewing specific journal metrics to gauge how well an editor is doing and then make a decision regarding whether we renew the editor. Maintain plans for editor succession proactively.
• Maximize the number of titles indexed in ISI and/or other relevant A&I services such as Scopus and Medline.
• Maximize the number of cascade submissions via Sage Path from journals on list to other participating Sage journals. Facilitate journal participation to Sage Path as scheduled.
• Support retaining of submissions within Sage family of journals.
• Perform abovementioned tasks in ancillary capacity for journals outside of your list as needed.

Relationship Management

• Manage external relationships proactively with journal editors, society contacts, and others as appropriate.
• Maintain external relationships with sales reps, ed board members, authors and potential authors, and customers.
• Manage global internal relationships with colleagues that influence journal performance. Departments include marketing, sales, production, circulation, art, commercial sales, customer service, IT and finance.
• Manage internal relationships with colleagues in your ision and department. Effectively problem-solve and creatively brainstorm in collaborative spaces with other team members.
• Perform abovementioned tasks in ancillary capacity for journals outside of your list as needed.

Financial Management

• Monitor the performance of journals in the assigned portfolio by reviewing finances and profit-and-loss statements regularly to ensure revenues are maximized and controllable costs are at acceptable levels.
• Develop an annual strategic plan for each journal in the portfolio, as requested by manager, that outlines specific actions designed to increase goals of publication or, in cases where journal OP is unacceptable, develop an improvement plan.
• Meet financial targets set on a department, ision, and portfolio level, as outlined in annual strategy.
• Perform abovementioned tasks in ancillary capacity for journals outside of your list as needed.

Contract Renewal and Management

• Renew all society contracts SAGE wishes to renew for assigned journals early or before expiration of contract notice period.
• Work with SAGE’s contracts department to ensure that all editor and society contracts are current.
• Issue contract amendments, letters of assignment, renewals, and extensions as required.
• Ensure that all contracts are signed and returned in a timely fashion, preferably within 4 weeks of submission to society or editor.

Diversity, Equity, and Inclusion

• Participate in SAGE pillar and cross-pillar efforts to improve ersity, equity, and inclusion within our business, both internally and externally.
• Strategize with editors and society partners to improve ersity, equity, and belonging in our author, editor, and editorial board member pools externally
• Support efforts to improve accessibility of scholarship within research domains as well as in public, policy, and practice.
• Enforce and uphold anti oppressive conduct, principles, and content.
• Support DEI workgroups through membership, engagement, or project participation.

Open Access (OA)

• Stay abreast of OA trends and developments and SAGE’s position and activities, which could include listening to webinars on the topic, reading various reports such as Outsell reports, and listening to colleagues who report on SAGE’s OA activities.
• Stay current with trends specifically in the way of transformative agreements, as well as the state of market and government policies around OA, both locally and globally.

List and Discipline Expertise

• Develop a comprehensive understanding of each journal on list, which includes understanding the business model, finances, audience, etc. The expectation is that this position be familiar with the paper flow of each journal on his/her list, the current circulation, the overall financial health, and have an understanding of the general objectives for each publication.
• Develop an expertise in core discipline(s) which includes understanding industry and discipline trends, competitors, related societies, etc.
• Develop an expertise in industry developments.
• Travel and provide support for conferences as determined in conjunction with your manager and leadership.

General Office Management

• Monitor T&E expenses and other controllable operational costs.
• Maintain and process expense reports and check requests per company policy and department budgeting restrictions in a timely fashion.
• Maintain accurate files and logs for each journal.

Administrative Support for Publications

• Pull data for pub reports; draft and review final reports before distributing.
• Take accurate minutes on calls with editors and societies.
• Process T&E reports for self through online expense reporting tool.
• Handle podcasts and other social media responsibilities.
• Prepare updated Impact Factor packets once per year.
• Run various reports such as the citation analysis, which would be done on an ad hoc basis (no more than 1X/year) for select journals on your list.
• Respond to miscellaneous inquires in a timely manner.
• Support external journal editor visits and meetings as approved and needed.
• Update internal and external databases, websites, and resources as required.

Departmental Participation

• Pitch and complete ad hoc special projects as needed.
• Engaging with new, emerging, or otherwise untapped technologies to develop efficiencies and streamline existing work processes.
• Leverage technology solutions in the Microsoft suites and otherwise inventively and proficiently.
• Perform ancillary work on department-wide projects and journal acquisitions.

Qualifications & Education

Required

• Bachelor’s degree from an accredited college or university.
• At least two years of publishing experience required, preferably with an academic or scientific journal publisher.
• Demonstrated excellent English verbal and written communication skills.
• Working knowledge of the journal publication process.
• Proficiency with Microsoft Office Suite
• Effective public speaking and interpersonal skills.
• Exceptional organizational, problem-solving, critical thinking, and analytical skills.
• Strong attention to detail.
• Demonstrated ability to follow directions, learn, and understand departmental procedures required.
• Understanding of how scientific research is conducted.

Preferred

• Previous experience as editorial assistant, associate editor, assistant editor, managing editor, production editor or related positions.
• Microsoft Power suite experience.
• Intermediate-to-advanced Excel skills, including VBA and Macros.
• Working proficiency with HTML
• Familiarity with large language and deep learning models (GPTs)

Pay Transparency and Benefits Package

SAGE Publishing is committed to being an inclusive employer where all iniduals are treated with fairness and respect. SAGE is proud to be an equal opportunity workplace and is an affirmative action employer.

Compensation at SAGE is influenced by several factors, including but not limited to skill set, nature and level of experience, qualifications, and other relevant considerations. We anticipate the minimum full-time salary range for this position to be between $22.90 per hour – $26.34 per hour. Please note that the compensation details listed in U.S. role postings reflect the base salary only and do not include bonuses or benefits. Your recruiter can share more about the specific salary range and additional aspects of the compensation/benefits package for this position during the hiring process. If your desired salary falls outside of this range, we hope you’ll still apply as there may be other positions that better align.

In addition to compensation, SAGE offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs. Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits. In alignment with our value for education, SAGE offers financial support for bachelors and graduate-level degree programs as well as learning for personal interest.

SAGE offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role. Join the nearly 2,000 SAGE employees worldwide who deliver products and services that serve to fulfill our noble goal of education and dissemination of knowledge globally. We’d love to meet you!

Executive Administrative Assistant II – Remote

irvine, california(remote)

$22 – $23 per hour

contract

high school

work hours: 8am to 5pm

category computer and mathematical occupations

reference 1009966

Job summary:

Location: 100% remote that can work in CENTRAL time zone

Duration: Open ended w2 contract/full time hours

Shift: M-F 9-6 CST

Are you an organized, detail-oriented inidual with exceptional communication skills? Are you passionate about helping others and thrive in a fast-paced environment? We are seeking an administrative assistant to join our team and support by creating, managing, and maintaining meetings and calendar.

As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. If you have a proven track record of exceeding expectations, are an excellent problem-solver, and enjoy multitasking, we want you to apply for this exciting opportunity today!

Responsibilities:

• Respond to meeting requests
• Sending/Responding to meeting polls
• Coordinate Reserving rooms, on-site food and beverages or other in person requests.
• Handle and resolve scheduling conflicts with meeting participants
• Processing external visitor requests
• Providing visitors with Guest Wi-Fi connectivity procedures/information
• Coordinate visitor arrival with local Client Admin
• Maintain exceptional interpersonal, written, and verbal communication with managers and client admin
• Conduct all business in a professional and ethical manner
• And any other additional ad-hoc scheduling support as needed and when required

Job Requirements

• Must have reliable internet connection
• Quiet room to work from
• USC

Desired Skills & Experience

• strong customer service skills and ability to interact with all levels of management and staff.
• strong organizational skills and attention to detail
• Experience with Outlook 365 and calendar management
• Experience with Concur or similar expense management software
• Knowledge of travel booking and itinerary management
• Excellent verbal and written communication skills
• Ability to multitask and prioritize effectively
• strong time management skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience in a corporate environment supporting senior level managers
• strong work ethic and ability to maintain confidentiality
• Ability to work independently and as part of a team
• strong customer service skills and ability to interact with all levels of management and staff.

Qualifications:

• Experience level: Experienced
• Minimum 3 years of experience
• Education: High School

Skills:

• Administrative (2 years of experience is required)
• Administrative

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Member Operations Coordinator

USA-REMOTE 

CARE – MEMBER OPERATIONS

FULL TIME – REMOTE

Quit Genius is the #1 digital clinic for substance addictions. We are on a mission to help 100 million people overcome tobacco, alcohol and opioid addictions by combining technology, healthcare and design. It’s an ambitious mission, but one we fully believe in and we hire people who share our aspirations and core values.

We are a global team of doctors, designers, engineers and researchers who are aligned by one common goal. Authenticity, creativity, purpose and thoughtfulness are at the heart of everything we do to deliver that goal, so finding exceptional people to come on the journey is everything to us. Quit Genius has scaled to dozens of health plans and employers, covering over 2 million lives and has already helped more than 750,000 members conquer their addictions. As of 2021, we have raised $78M from leading global investors and now work with 100+ world-class team members across our New York, London, and remote offices.

If you are passionate about making an impact on the health of others, join us and make it happen!

Member Operations Coordinator

We are looking for a Member Operations Coordinator who can help build and expand our Member Operations department and deliver a best-in-class member experience for all that use the Quit Genius program. This is an exciting opportunity to be on the forefront of designing and improving processes while running it. As the first point of contact for our members, you will welcome them into their program and ensure they have a smooth experience. You will interact directly with our clinical team and partner in delivering high quality care to our members. In this incredibly rewarding role, you will have the opportunity to make a direct impact on the lives of many of our members to help them overcome their addiction.

Responsibilities

• As an integral part of the Quit Genius Team, you will:
• Deliver best in class member experience by understanding our workflows and supporting the member through their journey with Quit Genius
• Serve as first point of contact in our member experience, helping members with:
• Onboarding & enrollment support
• Appointment scheduling
• Inbound and outbound referrals
• General inquiries
• Proactively contact members through email, call, and text to keep them engaged in our program
• Communicate directly with our clinical team to coordinate member experience
• Support the build out of new processes by creating process documentation such as standard operating procedures (SOPs), process flows, and tracking mechanisms

Qualifications

• 1-2+ years of professional experience
• Excellent communication skills, both written and verbal
• Self-starter who can work independently with accountability
• Supreme organizational skills and attention to detail
• Passion for helping others, excited about our mission, comfort in member-facing role
• Strong experience working with Google Suite
• Strong problem-solving skills, especially with member or customer facing challenges
• Comfort with ambiguity and ability to work in a start-up environment

This job will require you to pass a background check.

Position: Member Advocate

Job Type: Full-time

Education: Bachelor’s (preferred)

Work Authorization: United States (Required)

#LI-Remote

Our teams at Quit Genius are made up of an incredible range of talented people from all walks of life. We believe that ersity of any description leads to innovation, idea sharing and collaboration.

Quit Genius is proud to be an equal opportunity employer. We do not discriminate based on race, ethnicity, colour, ancestry, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, genetic information, marital status or any other legally protected status. Diversity and Inclusion are paramount to the success of our mission and our culture is driven by our differences, each of which we embrace with open arms.

Executive Assistant

Location: Home based – Americas, EMEA

The role of an Executive Assistant at Canonical

We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads but also taking central responsibility for logistics, expenses, travel and recruitment interview scheduling.

We look for positive team players who are self-driven and results oriented, with excellent attention to detail. The best candidates can show that they are natural forward planners, are reliable and determined, and keen to assume responsibility for projects and processes. We are a unique global business, so we are not looking for candidates with extensive experience so much as excellent organisers and communicators who are keen to develop new skills and strive for continuous improvement.

Location: this is a Globally remote role based in EMEA and AMER regions

What your day will look like

• Support one or more leads and their team(s)
• Schedule meetings and coordinate monthly reports
• Organise and run international team events including logistics
• Manage quarterly and annual executive meetings
• Work with HR, Finance, and Legal as needed
• Collaborate on cross team activities
• Manage suppliers and stakeholders
• Establish workflows and processes

What we are looking for in you

• Experience in operations and executive support
• Excellent communication skills
• Project and event management
• Willingness to travel up to 4 times a year for internal events
• IT skills including the entire G-suite (Gmail, Google docs and sheets etc.), ability to pick up new technology and software quickly.

What we offer you

Your base pay will depend on various factors including your geographical location, level of experience, knowledge and skills. In addition to the benefits above, certain roles are also eligible for additional benefits and rewards including annual bonuses and sales incentives based on revenue or utilisation. Our compensation philosophy is to ensure equity right across our global workforce.

In addition to a competitive base pay, we provide all team members with additional benefits, which reflect our values and ideals. Please note that additional benefits may apply depending on the work location and, for more information on these, please ask your Talent Partner.

• Fully remote working environment – we’ve been working remotely since 2004!
• Personal learning and development budget of 2,000USD per annum
• Annual compensation review
• Recognition rewards
• Annual holiday leave
• Parental Leave
• Employee Assistance Programme
• Opportunity to travel to new locations to meet colleagues at sprints’
• Priority Pass for travel and travel upgrades for long haul company events

About Canonical

Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence – in order to succeed, we need to be the best at what we do.

Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.

Canonical is an equal opportunity employer

We are proud to foster a workplace free from discrimination. Diversity of experience, perspectives, and background create a better work environment and better products. Whatever your identity, we will give your application fair consideration.

#LI-remote

Title: Administrative Assistant

Location: United States

Remote

We have an exciting opportunity for a bright and driven Administrative Assistant in our Medical Billing & Insurance department. If you thrive in a fast-paced environment and excel at providing excellent customer service, this position is for you!

The ideal Administrative Assistant is someone who enjoys working in a dynamic, ever-evolving environment, loves to learn new things, and enjoys collaborating with families and team members to provide the best possible treatment outcomes for the infants we treat. This is an excellent opportunity for someone who is organized, personable, and is interested in growing with our Cranial Tech team!

Cranial Technologies manufactures the DOC Band, a customized medical device that reshapes babies’ heads. We’re looking for someone who shares our passion for changing babies’ lives every day. In turn, we provide a strong collaborative culture where everyone’s contribution is valued.

Requirements

• High School Diploma
• Minimum 1 year of administrative experience in a professional office setting
• Tech savvy inidual with proven software proficiency
• Warm, empathetic, and professional in communication style over the phone and with team members
• Ability to learn new things quickly and apply them in a fast paced, ever-evolving environment
• Strong organizational skills

Benefits Package for Cranial Technologies:

• Medical and Dental Insurance
• 401k Retirement Plan
• 3.5 Weeks Paid Time Off 7 company-paid Holidays
• Life Insurance
• Short/Long Term Disability Insurance
• The pay range for this position is $16 – $17 per hour. Pay is dependent on the applicants relevant experience.
• $1,000 Sign-On Bonus

QPI Administrative Coordinator (Full-Time, Remote)

ABOUT THE QUALITY PARENTING INITIATIVE (QPI)

The Youth Law Center’s Quality Parenting Initiative (QPI) is an innovative system-change strategy for reforming child welfare practices and policies across the country by partnering with system stakeholders and centering the voices of those most impactedyouth, birth parents, and foster caregivers. The QPI team works in more than 80 jurisdictions across the country to transform child welfare systems at the local, state, and national levels, with a goal of ensuring that every child in foster care receives excellent parenting, every day.

ABOUT THE POSITION

The Administrative Coordinator will serve as both the administrative support backbone of our QPI team and the face of QPI during events and in external communications. Within the team, the Coordinator will serve as the first point of contact for administrative support needs and will fill a variety of administrative functions, including maintaining team and project calendars, taking notes and providing live support during meetings, creating and proofreading documents, maintaining files and contact lists, supporting monthly contract deliverable activity tracking, and more. In their external-facing capacity, the Coordinator will be our constituency’s go-to contact person, triaging email inquiries, providing program information and resources, corresponding with our QPI member sites, and making introductions and announcements during live virtual and in-person events.

Additionally, the Coordinator will play a vital role in the success of our annual, virtual QPI National Conference as well as a variety of smaller in-person and web events throughout the year by serving as the event coordinator. This position will coordinate the overall event planning process and will oversee event logistics by serving as the vendor liaison, tracking registration and attendance, addressing on-site support needs, coordinating the evaluation process, and other responsibilities.

This is a full-time, remote position and can be performed from anywhere within the continental United States, with a preference for states in which QPI currently operates (see below). Travel for events several times a year will be required. This position reports to the QPI Special Projects Manager.

ABOUT YOU

The successful candidate for this position will have at least three years of dedicated administrative experience, with a broad range of solid administrative skills, and will be equally energized by standing at the front of the room and attending to behind-the-scenes details. You find satisfaction in being the person your team relies on to have answers, solve problems, spot errors, and come through in a pinch when time-sensitive needs arise. If asked, your coworkers would rave about how dependable and unflappable you are. In fact, being faced with a little chaos and ambiguity brings out a certain calm in you because that’s where you get to work your organizational magic. Though you’re ready to take responsibility and initiative in coordinating complex projects, you also appreciate just how necessary rote, day-to-day admin is to sustain the workno task is too small for you. You’re meticulous, self-motivated, a time-management whiz, tech-savvy, personable, and supremely adaptable. And last but not least, you enjoy planning events! We’d be thrilled if you already have familiarity with QPI or child welfare systemshaving lived experience in the foster care system is an added bonusbut that’s not required.

CORE RESPONSIBILITIES

This support position will hold both day-to-day administrative responsibilities and event coordination responsibilities, with periods when event coordination needs wane and other projects take priority.

The list below is intended to illustrate the core responsibilities of this position. Such a list is never exhaustive; new needs and opportunities will continue to arise as our team grows and changes.

• Provide administrative and logistical oversight for our annual virtual QPI National Conference planning process and provide live logistical support during in-person and virtual events; coordinate additional, smaller virtual and in-person events such as webinars and mini-conferences throughout the year.
• Be the face of QPI by opening conference sessions and web events, sending emails and other written communications to our constituency, and similar.
• Support our QPI Site Leads’ work with child welfare agencies, including meeting scheduling, Zoom technical support, and other administrative support for site activities.
• Utilize spreadsheets, calendars, and other systems to support the tracking of contract deliverable activities each month; support leadership in understanding contract deliverable progress.
• Schedule meetings & events for the QPI team; create and maintain an overall QPI calendar and various project/site calendars.
• Contribute to, proofread, and edit various types of written materials, such as email communications, conference programs, and activity reports.
• Maintain a filing structure and help define procedures for managing, storing, and archiving documents, reports, and other materials.
• Set up and host Zoom meetings and webinars, providing technical support during web events and reporting on attendance.
• Manage QPI’s general email inbox and respond to or forward inquiries as appropriate.
• Maintain QPI’s contact information database.
• Attend meetings, take notes, and follow up with attendees about action items.
• Provide general administrative and tech support to the QPI team.
• Contribute to additional recurring and special project efforts as assigned.
• Ensure the mission and the continuation of QPI; seek out advocacy opportunities.

SKILLS & EXPERIENCE

The list below represents what we believe are the most important characteristics needed for someone to be successful in this position. We also recognize that women, people of color, LGBTQIA+ folks, and other historically economically marginalized people tend to avoid applying for jobs if they don’t meet 100% of the listed qualifications. We encourage you to apply if you’re enthusiastic about this role, even if you don’t meet every single criterion on the list.

• A minimum of three years of experience in dedicated administrative positions, ideally within a nonprofit setting
• Previous experience with planning events, either virtual or in-person, including coordinating registration processes
• A deep commitment to the mission of excellent parenting for children and advocacy on behalf of youth
• Confidence and significant familiarity with using Zoom meeting and webinar features, including experience with hosting events and managing attendees and settings
• Excellent verbal communication and interpersonal skills, including the ability to work well with a erse, fully remote team in locations across the United States
• Strong command of written English and ability to produce written communication in a variety of formats and tones, depending on audience and goal
• Excellent organizational and time management skills, with proven ability to prioritize and take the initiative on identified goals, juggle multiple processes, and meet deadlines
• Prior experience with scheduling and calendar management on behalf of a team or executive, preferably in Google Calendar
• Proven technical skills with common office software and the ability to quickly pick up on new technology (e.g. WordPress, Canva, CRM); prior experience updating and/or managing databases is highly desirable
• Keen attention to detail and a high level of organization
• Professionalism, customer service orientation, and a strong work ethic
• Creativity and flexibility in solving problems and meeting challenges
• Ability to work both as part of a collaborative team and independently
• Reliable judgment, discretion, and ability to maintain confidentiality
• Ability and willingness to travel to various locations within the United States for events

EMPLOYMENT & BENEFITS DETAILS

• Status: Full-time, non-exempt, permanent
• Supervises: None; may occasionally oversee volunteers if applicable
• Salary: $57,000 $72,000 annually, depending on experience. All employee salaries are determined based on years of directly relevant experience at a comparable responsibility level.
• Paid Time Off: YLC offers flexible, unlimited paid vacation to its full-time employees as well as 12 sick days annually, 11+ holidays, and an annual paid winter break.
• Benefits: Comprehensive health benefits package (medical, dental, vision, long-term disability, basic term life), remote work stipend, and remote office equipment, plus an EAP, FSA, Commuter Check program, and (after one year) a 401k with up to 4% employer match. Health plan premiums are 100% employer-paid for both employees and all dependents.
• Location: Permanently remote within the continental United States; preference for states in which QPI currently operates (CA, CT, FL, KS, LA, MN, NM, NV, PA, and TX).

Operations Associate

Remote

Full Time

Treasury & Payroll Tax

Entry Level

Operations Associate

JOB BRIEF

We are seeking a talented Operations Associate to join our team. This is a unique opportunity to work with a team of experienced entertainment industry payroll experts and make a difference for our film and television production clients.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software applications, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. We support some of the world’s best production teams – LEARN MORE.

WHAT DO WE EXPECT FROM YOU

What you will do

• Perform operations administrative duties related to GreenSlate’s payroll processing services, including but not limited to duties such as unemployment claims processing, completion of verbal and written verifications of employment, handling wage garnishments, medical support orders, and tax liens.
• Respond to verbal requests over the phone from state agencies, banks, employment agencies, and loan processors.
• Generate form letters for Contract Services from phone and email requests.
• Completion of monthly/quarterly census survey calls, weekly state new hire reporting, monthly review of unemployment experience ratings.
• Other duties for the operations team as needed.

Who you are

• The ability to deal with high volumes and work under pressure
• Accurate and acute attention to detail
• Tenacious, look for the solution not just be task orientated
• Assertiveness skills with a strong client focus
• Someone who loves a challenge
• Driven, friendly, approachable

WHAT YOU CAN EXPECT FROM US

• A competitive salary and benefits.
• The ability to work remotely full-time.
• The chance to make a difference in a dynamic environment.
• The opportunity to be a part of a growing and fast paced team.

SALARY RANGE:

$45,000-$50,000

At GreenSlate, we take steps to ensure our customers and applicants remain safe from online fraud and scams. We never ask for credit card numbers, credit reports, or other sensitive information as part of our application process, and we do not require applicants to purchase training or pay a fee. We encourage applicants to do research before engaging in any transaction and never give out their credit card or bank account information to any unknown parties.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

Executive Assistant

Remote- US 

Corporate

Full Time

Remote

Our Mission

We exist to power better care.

We are on a mission to power better care by optimizing every patient journey. We help payers, providers, and life sciences companies deliver better care, therapies, and outcomes by delivering the most actionable patient journey insights and value-based payments platform. With Clarify, healthcare organizations benefit from big data efficiencies and self-service, on-demand enterprise insights that light the path to higher-value care.

The Executive Assistant role focuses on supporting executives (e.g., CEO, President, or EVP level) at Clarify Health with professional-related logistics and coordination, with a goal of enabling these leaders to work as effectively and efficiently as possible. These are Clarify’s most senior team members, and therefore require an additional level of service and proactive support in complex and often ambiguous situations. This role will also require partnering closely with the Chief of Staff to understand corporate and executive priorities, support broader corporate calendar planning, and manage high-stakes meetings and communications with customers, investors, and the Board. This role will require a self-motivated, professional and creative problem-solver with strong logistical and organizational skills. Must have experience working with executive level management. Ability to self-manage with limited oversight and guidance, provide mentorship to other administrative staff, and prioritize various high-level client interactions. Strong work ethic, drive, leadership ability, and sensitivity to confidential information. Light after hour email usage expected.

*Must be willing to work Mountain Time or Eastern Time zone business hours.

The role:

• Organize and schedule meetings and appointments involving multiple, complex calendars in a timely manner and with limited guidance and input
• Proactively identify potential conflicts with the calendar and resolve independently
• Book and manage travel arrangements/ logistics with no issues, anticipating the likely needs of the business traveler.
• Schedule and handle logistics for both company-wide and external meetings & events (e.g., advisor events, Clarify conference) both onsite and remote
• Organize, plan, and take minutes for meetings on behalf of your respective executive(s)/team
• Independently produce and distribute complex, high-quality correspondence
• Handle sensitive information in a confidential manner
• Act as a professional point of contact for senior internal and external stakeholders, including Board Members and Senior Advisors
• Liaise with internal executive assistants to handle requests and queries from other senior managers
• Build strong relationships with executive customer EAs to facilitate efficient scheduling
• Track and monitor pending business issues for follow-up and execution
• Partner closely with the Chief of Staff to design and update the annual corporate calendar and distribute company-wide and investor communications
• Maintain ongoing reports, databases, trackers, files, update and organize shared drives/files, update organizational charts, etc as needed
• Train, onboard, and mentor other Administrative Assistant team members
• Design and roll out standard processes and best practices for the administrative team
• Review and summarize reports and documents
• Process expense reports
• Maintain contact lists
• Draft, review and send communications on behalf of company executive(s)
• Create high-level slide decks and spreadsheets when needed

What we are looking for:

• Strong senior executive-level written and verbal communication skills
• Strong organizational, planning, and prioritization skills with the ability to make high-level decisions independently when necessary and ability to collaborate closely with other internal stakeholders for input
• Ability to anticipate executive’s needs, self-manage, and upward manage
• Ability to manage a complex, rapidly changing executive calendar
• Ability to prioritize and meet deadlines
• Ability to speak and make decisions on behalf of your executive when needed
• Detailed knowledge and understanding of external stakeholders (e.g., current and potential customers), with the ability to prioritize appropriately
• Ability to multi-task in a fast-paced environment with fluctuating priorities and deadlines
• High emotional intelligence and the ability to work with varying personality types
• Ability to interact with different personality types in an authentic and friendly manner
• Ability to work well as a part of the broader team (e.g., provide backup when colleague is OOO)
• Passion for making a difference in healthcare
• Enthusiastic about building a young startup and willing to jump into various projects as needed
• Desire to reach beyond your skill set and take on more complex level tasks when needed
• Proficient in MS Office, with expertise in MS Outlook, Word, Excel and PowerPoint

What we offer you:

• Competitive compensation ($90k – $120k base + bonus + equity)
• Quality health insurance
• Traditional 401K plan
• Vision, dental, disability and life insurance
• Flexible Spending Accounts and Commuter Benefits
• Generous PTO
• Flexibility
• Monthly wellness stipend
• Remote friendly
• A collaborative workplace, which will challenge you and celebrate your work
• A chance to learn with and from interesting and enthusiastic colleagues

$90,000 – $120,000 a year

Don’t meet every single requirement? At Clarify we are dedicated to building a erse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

We believe that a happy, erse, and impact-driven team is critical to our mission of transforming healthcare. Having a erse team allows us to bring more ideas to the table when working on lighting the path to higher-value care. We embrace employees and applicants of all backgrounds, including those of traditionally underrepresented groups. With this in mind, we do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, the basis of disability, homelessness, or any other federal, state or local protected class.

Senior Executive Assistant

Location: US – Remote

Job Id: 3960

# of Openings: 1

In this role, the Senior Executive Assistant will help the leaders they support to make the best use of their time. We are looking for someone who proactively problem solves, takes time to prioritize and understand the complexities of the organization and continuously looks for opportunities to optimize administrative processes.

Key Responsibilities

• Identify the preferred method of support for assigned executives and appropriately accommodate working stylePartner with executives to help them be more efficient and effective with their time, consistently maintaining strong communication and proactive planning
• Assist executives with preparing for meetings, to include preparing materials, setting up agendas, obtaining materials in advance, and distributing materials.
• Coordinate on-going team rhythm of business (e.g. team meetings and regular comms cadence)
• Perform non-administrative ad-hoc projects such as preparing reports and presentations, and gathering insights, research, and information to inform decision making
• Manage a complex calendar and schedule – understand priorities, ensure alignment and hygiene
• Coordinate complex international and domestic travel arrangements
• Interact regularly and build relationships with executives and their executive assistants across various teams

Competencies and Skills:

• 5+ administrative experience
• Excellent written and verbal communication skills
• Strong calendar management skills.
• Excellent problem solving ability.
• Strong work ethic and able to manage multiple tasks.
• Ability to work effectively in a team environment.
• Proven interpersonal skills and ability to interact with all levels of management, internally and externally.
• Detail oriented with great accuracy.
• Experience with Google enterprise products (Gmail, Calendar, Docs) and a passion for implementing technology to increase efficiency
• You are someone who thrives in a fast paced environment

Working at OutSystems

We do not have many rules, but we do have high standards and a culture of global collaboration. Our commitment to our culture is highlighted in The Small Book of the Few Big Rules, written by our Founder and CEO, Paulo Rosado. This commitment to culture landed us in the Forbes top cloud computing employers four years in a row.

• We grow, change, and innovate, and give our teams the space to be proactive and creative.
• We care about growth and development. Vertical career progression is obvious, and we also encourage lateral moves, joining different teams, and mastering new skills.
• Global colleagues who are as smart, hardworking, and driven as you.
• Our DNA is disrupting the status quo. It is why our company exists.
• We Ask Why a lot. It helps us connect our inidual work to the bigger picture and often uncovers a better, more agile way.

Administrative Assistant IV

Location WFH, United States of America

Job Id 327846

About Lumen

Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences. Learn more about Lumen’s network, edge cloud, security and communication and collaboration solutions and our purpose to further human progress through technology at news.lumen.com, LinkedIn: /lumentechnologies, Twitter: @lumentechco, Facebook: /lumentechnologies, Instagram: @lumentechnologies and YouTube: /lumentechnologies.

The Role

This role will report to a VP and will be also be supporting 2 others. Under minimal supervision and acting on own initiative, performs advanced administrative support for executive level managers. Assignments typically involve work of a confidential nature and require extensive knowledge of department, business unit and company practices, policies, programs and product lines. Typically this level of administrative assistant supports large and complex groups.

The Main Responsibilities

• Assembles and analyzes information, prepares reports, manuals, agendas, correspondences and memoranda.
• Coordinates activities across departments and possibly business units.
• Acting on own initiative, this position will perform administrative support for 3 senior executives in a fast-paced, demanding environment.
• Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
• Accurately and professionally handles multiple simultaneous high priority issues.
• Drives priorities and critical items through task lists and manages short-term and long-term schedules
• Coordinates activities across departments.
• Ensures cross training of other administrative staff for back up support
• Organizes and maintains calendars- arranging, coordinating and prioritizing scheduling and logistics
• Accurately and professionally handles multiple simultaneous high priority tasks
• Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc.
• Other duties as required

What We Look For in a Candidate

• Bachelors’ degree or equivalent education and experience
• 5+ years’ recent experience working with or supporting a senior executive, or equivalent experience
• Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency
• Effective organizational skills with focus on confidentiality, accuracy and attention to detail
• Excellent verbal and written communication skills
• Ability to anticipate and proactively resolve potential issues; demonstrating sound judgement / decision-making
• Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations
• Experience working for a global company; coordinating between various time zones
• Able to provide support to a widely dispersed team
• Proficient in Microsoft Office products – Outlook, Word, Excel, PowerPoint, etc.
• Experience with Teams, Zoom and other collaborative meeting forums
• Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
• Schedule flexibility to work outside of routine hours occasionally
• Availability for occasional travel to offsite meetings

What to Expect Next

Requisition #: 327846

When applying for a position, you may be subject to a background screen (criminal records check, motor vehicle report, and/or drug screen), depending on the requirements for the position. More information on what’s included in these checks can be found in the Post Offer section of our FAQ page. Job-related concerns noted in the background screen may disqualify you from the new position or your current role. Background results will be evaluated on a case-by-case basis.

EEO Statement

We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, “protected statuses”). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

NOTE: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Disclaimer

The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

Salary Range

• Salary Min :
  • 45000
• Salary Max :
  • 70000

This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Inidual pay is based on skills, experience and other relevant factors.

This position is eligible for either short-term incentives or sales compensation. Director and VP positions also are eligible for long-term incentive. To learn more about our bonus structure, you can view additional information here. We’re able to answer any additional questions you may have as you move through the selection process.

As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing.

Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.

Administrative Coordinator, Non-GMO

Division:Food and Agriculture

Position Type:Full-Time Regular

Remote US

Since 1984, SCS Global Services has been a pioneer and leader in the field of sustainability standards and third-party certification, working across the economy in the natural resources, built environment, food and agriculture, consumer products and climate sectors. Partnering with companies, government agencies, NGOs, and stakeholders, we are striving to advance sustainable development goals through independent assessment, the application of sound science, and innovative solutions. Through these services, we are enabling decision-makers and purchasers to make informed decisions, giving innovators a competitive edge, and helping to drive the development of leadership standards to create a framework for continuous improvement.

Job Overview

The Administrative Coordinator supports staff and clients through the Non-GMO Project verification process, and is responsible for the management and organization of client data and files. This role involves maintaining program files and client records, working with staff and contract auditors, managing auditor workloads, uploading client information into databases, and issuing certificates, work orders, and invoices. The Administrative Coordinator supports the Program Manager and Program Coordinator in the administration of certification activities and helps create process efficiencies.

Relevant Services/Schemes

Non-GMO Project verification

Gluten Free certification

USDA Organic certification

Plant Based certification

Essential Duties and Responsibilities

The position has a primary focus on the Non-GMO Project Verification program with potential involvement in the Gluten Free and/or USDA Organic and/or Plant Based certification program(s). The Administrative Coordinator may support other programs and new program development as needed.

Operations

• Complete database uploads and manage package data for clients
• Create certificates and send to clients
• Support program coordinator in administrative tasks and reaching out to clients as necessary
• Manage client database and all records for Non-GMO Project verified clients, including but not limited to applications, product profiles, certificates, work orders, and invoices
• Ensure program compliance with SCS quality system
• Ongoing maintenance of all new, existing and archived program files in accordance with program requirements
• Support Program Manager to develop program guidance updates
• Development, translation, and editing of program materials, reports, and templates
• Additional tasks as requested by the Manager and Director

Invoicing

• Create and send invoices for initial clients, renewal clients, and scope changes
• Support program coordinator in creation of work orders for renewal clients
• Review all expense reports for Sustainability staff and Regional Auditors

Communications

• Sending work orders, invoices, certificates, and other items to clients
• Track and manage client deadlines for program correspondence and certification issues
• Ensure project milestones and deadlines are established and clearly understood by staff and contract auditors
• Develop templates for internal and external communications

Audit Planning

• Provide audit and/or inspection assignments to staff and contract auditors
• Manage auditor/inspector schedules, workloads and travel budgets
• Carry out travel booking and logistical arrangements, as needed

Qualifications

• Excellent organizational skills and strong attention to detail required
• Excellent observation and data management skills required
• Ability to complete time-sensitive projects and to provide realistic deadlines
• Initiative and ability to work independently; responsive and adaptive to team environment
• Ability to switch tasks quickly and comfortably
• Strong communication abilities and demonstrated abilities in critical analysis preferred
• Strong proficiency in Microsoft Office including Microsoft Word, Excel, and Power Point

Education and Experience

• Minimum associate’s degree, bachelor’s degree and relevant experience preferred
• Experience in data management
• Experience with organization and customer service
• Experience with Salesforce desired
• Verbal and written proficiency in Spanish desired

Physical Requirements

This is an office based job. Sit 6+ hours per day. Keyboarding 6+ hours per day. Must be able to speak and listen to employees and vendors in person, on the phone or virtual platforms.

The above description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.

*SCS, Working Remotely:

At this time, SCS Global Services is recruiting all open roles to be remote; allowing our employees the ability to work flexibly and allowing SCS as a company to ersify the experience and perspectives of our growing workforce.

As part of our remote work, we want to ensure that our employees have what they need to work from home. We provide our new employees with a computer and can offer assistance in acquiring ergonomic necessities.

Pay Range:

$20.00 to $24.00 Hourly

Title: Executive Assistant Project Manager

Location: Remote

Company Description

Amwell is a leading telehealth platform in the United States and globally, connecting and enabling providers, insurers, patients, and innovators to deliver greater access to more affordable, higher quality care. Amwell believes that digital care delivery will transform healthcare. We offer a single, comprehensive platform to support all telehealth needs from urgent to acute and post-acute care, as well as chronic care management and healthy living. With over a decade of experience, Amwell powers telehealth solutions for over 150 health systems comprised of 2,000 hospitals and 55 health plan partners with over 36,000 employers, covering over 80 million lives.

Brief Overview:

The Executive Assistant provides administrative support to the Chief Marketing Officer and general project management and execution for the marketing team. In this role, you will perform advanced, ersified, and confidential duties that may be administrative in nature or project-based. Working closely with leadership, you will track key projects, manage the team meetings calendar, manage invoice processing and budget, prepare presentations, set up meetings, and liaise with external customers, clients, or vendors.

You will have broad and comprehensive experience, skills, and a thorough knowledge of organizational policies and practices. If you have a passion for improving organizational operations and coordinating others to inform key strategic decisions, we’d love to hear from you.

Core Responsibilities:

• Provides day-to-day administrative support (such as calendar maintenance, meeting scheduling, travel, etc.) to CMO members of the staff.
• Ensures the department is corresponding efficiently by managing the department’s Microsoft Teams channel, meeting hygiene, email follow-ups, meeting outcomes, and next steps.
• Tracks key cross-departmental projects and coordinates with staff to ensure completion of all action items for the CMO.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Maintains master marketing plan, quarterly updates, and results tracking.
• Processes all marketing program spend invoices. Processes all expense reports and invoices for the department and tracks budgets.
• Coordinates requirements with executive staff at other locations.
• Coordinates domestic and international travel arrangements for company executives and other team members, as necessary.
• Supports offsite/onsite meetings and conferences sponsored by the executive and members of the marketing leadership team.
• Prepare internal presentations and coordinate across the team.
• Assists other Executive(s) and/or their Executive Assistant(s), when needed, in the planning of meetings, executive visits, and customer visits.

Qualifications:

• Minimum of 5 years of work experience
• Executive presence
• Experience with multi-project tasking with demonstrated organizational skills.
• Experience managing meetings, documenting outcomes, and coordinating next steps.
• Experience submitting expense reports, managing expenses, working with vendors, and organizing team outings or meals.
• Experience working in a Software/SaaS or Operations environment, as an Executive Assistant, Business Analyst, or Project Coordinator
• Experience with Microsoft Office Suite (Outlook, Excel, One Drive, PowerPoint)
• Worked in small, start-up environments as well as larger, more professional environments with the savvy to know how to best scale and build organizational capabilities, processes, and tools.
• Outstanding communication skills, both written and verbal
• Passionate team player who is dedicated to the growth and development of the company, product, team, and inidual.

Additional information

Your Team:

The marketing team is a collaborative, data-driven, and creative team comprised of corporate communications, product marketing, client marketing, and consumer engagement marketing. Because Amwell is the leader in a fast-growing industry, we have the dual opportunity and challenge of building our brand while simultaneously educating and exciting people about telemedicine. We are the company’s and our client’s go-to marketing agency. We’re responsible for company branding and promotion, customer utilization and success, prospect, and product marketing, as well as supporting client retention and business development through outreach, strategy, content, and events.

Working at Amwell:

Amwell is a “virtual first” workplace, which means you can work from anywhere, coming together physically for ideation, collaboration and client meetings. We enable our employees with the tools, resources and opportunities to do their jobs effectively wherever they are!

The typical base salary range for this position is $63,840 – $95,760. The actual salary offer will ultimately depend on multiple factors including, but not limited to, knowledge, skills, relevant education, experience, complexity or specialization of talent, and other objective factors. In addition to base salary, this role may be eligible for an annual bonus based on a combination of company performance and employee performance. Long-term incentive and short-term variable compensation may be offered as part of the compensation package dependent on the role. Some roles may be commission based, in which case the total compensation will be based on a commission and the above range may not be an accurate representation of total compensation.

Further, the above range is subject to change based on market demands and operational needs and does not constitute a promise of a particular wage or a guarantee of employment. Your recruiter can share more during the hiring process about the specific salary range based on the above factors listed.

Additional Benefits

• Unlimited Personal Time Off (Vacation time)
• 401K match
• Competitive healthcare, dental and vision insurance plans
• Paid Parental Leave (Maternity and Paternity leave)
• Employee Stock Purchase Program
• Free access to Amwell’s Telehealth Services, SilverCloud and The Clinic by Cleveland Clinic’s second opinion program
• Free Subscription to the Calm App
• Tuition Assistance Program
• Pet Insurance

Sales Administrative Assistant Centralized MHS

Job Description

Additional Information Remote position Supporting Sales Team. Must be available Nights + Weekends in PST & MST and reside in United States.

Job Number 23076932 Job Category Administrative Location Sales Support East, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAP Schedule Full-Time Located Remotely? Y Relocation? N Position Type Non-Management

JOB SUMMARY

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.

Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist iniduals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.

California Applicants Only: The pay range for this position is $18.00 to $26.91 per hour.

Colorado Applicants Only: The pay rate for this position is $18.00 per hour.

New York City & Westchester County, NY Applicants Only: The pay range for this position is $18.00 to $26.91 per hour.

Washington Applicants Only: The pay range for this position is $18.00 to $26.91 per hour. Employees will accrue 0.4616 PTO balance for every hour worked and are eligible to receive minimum of 7 holidays annually.

All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others.

Marriott International is an equal opportunity employer. We believe in hiring a erse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. We believe a great career is a journey of discovery and exploration. So, we ask, where will your journey take you?

Program Assistant, Product

Remote

Washington, District of Columbia, United States

Product Management

Job details

Job description

Great Minds, a rapidly growing, mission driven Public Benefits Corporation (PBC) that develops high quality knowledge building curricula for grades PK-12, seeks a Program Assistant, Product to join our growing team.

Company Profile

Great Minds brings teachers and scholars together to craft exemplary instructional materials that inspire joy in teaching and learning. Our curricula, Wit & Wisdom®; Geodes; Eureka Math™; and PhD Science™ all support teachers as they take students beyond rote learning to provide a deeper, more complete understanding of the humanities, mathematics, and sciences. Founded in 2007, Great Minds now employs more than 1100 people.

For additional information please visit:

Our Market Position

Great Minds’ Eureka Math™ is the most widely used curriculum in the history of American education. It enjoys an unrivaled 40+ net promoter score. Eureka Math™ and its sister products, Wit & Wisdom® and PhD Science™, embrace much higher expectations for all students and all teachers. In a market dominated by scripted, procedural materials that drive expectations down, Great Minds produces curricula that celebrate knowledge, respect the craft of teaching, and acknowledge the true capabilities of students.

Position Summary

The Program Assistant reports to the Senior Director, Academics, but supports the Product team at large, including the Chief Product Officer, the Chief Academic Officer and the Chief Knowledge Officers across three content areas – Math, Science, and Humanities. The Program Assistant manages schedules, organizes logistical information, executes team processes, writes support materials, coordinates travel, and ensures effective communication. The Program Assistant represents the Great Minds’ team philosophy and culture both externally and throughout the organization.

This role is an exciting opportunity for a highly organized, detailed oriented, and motivated inidual with a passion for high-quality, knowledge-building curriculum and the belief that every child is capable of greatness. The position requires competence with technology and the willingness and ability to learn new applications as needed. While the work is remote and the ideal candidate will work well independently, this will also be a highly collaborative position, necessitating a strong sense of teamwork and cooperation.

Reports to: Senior Director, Academics

Responsibilities

• Provide administrative assistance to the Chief Product Officer, Chief Academic Officer and Chief Knowledge Officers for Humanities, Math, and Science
• Coordinate meetings, decision trackers, resources, and information to keep workflow on track
• Direct departmental correspondence by preparing notes, meeting agendas, minutes, emails, etc. as directed by leaders
• Support the creation of presentation materials for senior leaders using sharp visuals, animations with a strong eye for design
• Organize and manage team calendars, meeting schedules, and Zoom logistics
• Coordinate with the Corporate Services and Marketing teams to plan travel, calendars, agendas, materials, and meals for each leader and in-person team meetings
• Plan, manage, and execute planning for special events and in-person meetings conducted by each Academic team
• Draft, develop, and edit writing support materials, such as newsletters, team emails, and materials supporting team meetings and events
• Support the development, monitoring, and managing of team communications and processes
• Manage and organize team logistical information including consultant invoices, tasks and time records, and contact information

Job requirements

Requirements

• Strong organizational habits necessary for successful goal setting, project management, collective decision making, deadline execution, and record keeping
• Highly organized and detail oriented with a track record of meeting responsibilities in a fast-paced, deadline-driven, high-volume organization
• Ability to balance a variety of tasks, responsibilities, and projects with multiple deadlines
• Strong communication skills needed to incorporate different points of view to produce high quality work
• Capacity to receive and then apply feedback from managers, team leaders, and colleagues
• Clear and succinct writing skills, with the ability to produce content aligned to the organizational vision
• Facility working with tools required within digital spaces (e.g. Microsoft Office Suite, Google Suite, Sharepoint)
• Possess intimate knowledge of PowerPoint and other presentation applications
• Proficiency with technology and comfortable learning new application
• Capacity to navigate the Great Minds climate, where leadership often drives vision and content decisions

Attributes

• Ability to remain flexible in an ambiguous, fast-paced entrepreneurial environment
• Passion for and commitment to the importance of high-quality, knowledge-rich curriculum
• Receptivity to feedback with a focus on reflective practice
• Willingness to embrace a mindset that is receptive to the perspectives of others
• Commitment to high standards and continuous improvement
• Proficiency at both working independently and collaborating as part of a team
• Highly collaborative with the ability to consistently exhibit diplomacy, tact, and integrity
• Willingness to bring a proactive problem-solving orientation to every task
• Appreciation for the challenges and victories faced everyday by classroom teachers
• Commitment to collective authorship
• Deep belief that every child is capable of greatness

Required Education

• Bachelor’s degree

Status

• Full-time

Location

• Remote
• Future travel (5%) may be required

Title: Connectivity Coordinator

Location: United States

• Remote, United States

Details

• Department: Office Operations
• Schedule:Full-Time,8-hour day shift, Monday-Friday
• Location:Remote

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

Benefits

• Paid time off (PTO)
• Various health insurance options & wellness plans
• Retirement benefits including employer match plans
• Long-term & short-term disability
• Employee assistance programs (EAP)
• Parental leave & adoption assistance
• Tuition reimbursement
• Ways to give back to your community

As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.

*Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example: PRN, Short-Term Option, etc.). Connect with your Talent Advisor today for additional specifics.

Responsibilities

The Resource Group, a subsidiary of Ascension, is a business transformation services organization that specializes in resource and supply chain management.

Through implementation of its User-Directed Integrated Solutions, The Resource Group transforms the resource and supply function by delivering value through Operations and Logistics Optimization, Strategic Sourcing, and Change Management. Although it specializes in these areas, as its core, The Resource Group is rooted in the ideals of hospitality and believes that success is measured by the satisfaction of the customer. The Resource Group’s success has allowed it to expand and serve various healthcare systems looking to decrease non-payroll expenses and increase operational efficiencies. Today, The Resource Group serves over 2,700 locations including over 155 acute care hospitals across 22 states and Washington D.C.

This success and value are delivered by The Resource Group’s people, and it is the people and culture that enables The Resource Group to achieve success while working toward the common goal of lowering the cost of healthcare.

As such, The Resource Group believes in:

1) Hiring talent from all industries and demographics to foster innovation and ersity of thought and experience

2) Investing in the people who deliver long-term success to our Participants 3) Transforming the way our associates develop so they can help transform the organizations we serve 4) Creating a culture of continuous learning to prosper in an ever-changing business environment

The Resource Group offers exciting opportunities for all levels of professionals and views resource and supply management as a dynamic career with opportunities for growth and advancement within and across disciplines and teams. Positions are available across a number of strategic resource and supply management roles, allowing multiple entry points into The Resource Group. Learn more about our company our culture and our remote work options at TheResourceGroup.com

This role reports to the Manager, System Support Integration.

As a Connectivity Coordinator, you will be involved in supporting The Resource Group’s achievement of its national goals and objectives by defining, planning, tracking, and managing the coordination of meetings and calendars for multiple Chief Resource Officers (CROs). The Connectivity Coordinator will be expected to apply professional principles, practices and techniques.

Responsibilities

• Serve as a centralized point of contact for proactively managing the calendars of multiple Chief Resource Officers (CROs):
  -Note: Calendar management includes creating, editing, rescheduling, and canceling all meetings (internal and external), with attention to detail, logistics, and balance
• Meet with each CRO separately on a regular basis (preferred frequency determined by the CRO and Connectivity Coordinator) for a “Calendar Coordination Meeting” to understand scheduling needs and priorities; adjust calendar accordingly
• Collaborate with CRO and other CRO support associates to anticipate and prepare for needs related to CRO-led leadership engagement activities
• Proactively manage schedules, meetings, and time of each CRO to support alignment with overall organizational strategy, objectives and goals
• Engage Manager, System Support Integration for guidance and direction on organizational priorities, key decisions, and large events
• Collaborate with Analyst Team and Manager, System Support Integration to support coordination of large meetings, events, and immersion visits
• Develops service level goals, objectives and schedule to align with defined business strategy
• Defines and ensures resources are connected to meet service level goals
• Develops, tracks and documents all aspects of their scope of work
• Communicates and documents work quality and metrics for themselves and their team
• Addresses and resolves issues to ensure work remains on track
• Reports to: Manager, System Support Integration

Requirements

Education:

• High School diploma equivalency with 2 years of cumulative experience OR Associate’s degree/Bachelor’s degree with 1 year of experience OR 5 years of applicable cumulative job specific experience required. 2 years of leadership or management experience preferred.

Additional Preferences

-1 year of experience preferred

-4 years of experience preferred; 2 years of experience in calendar coordination preferred -2 years of leadership or management experience preferred

The Resource Group’s value is delivered through its people, and it is our people and culture that enables us to achieve success. We have created an environment where iniduals can thrive while working toward the common goal of lowering the cost of healthcare. Passion and hard work are necessary to accomplish this goal, and we are always looking for people who bring a fresh perspective. In addition to the experience listed below, all Resource Group associates embody the following soft skills and attributes: Nice, Bright, High-Energy, Inclusive, Willing to Give Away Power, Inspired by Mission, Invigorated by Change.

Title: Executive Assistant

Location: US National (except Alaska)

• Employees can work remotely
• Full-time

Company Description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Job Description

At Block, the Executive Operations team’s Mission is to amplify the impact of our executives and their teams. We aim to extend our executive’s reach by strengthening connections within and beyond their teams. You will have a strong focus on team building, transparency, and cultivating a happy and healthy workplace. This allows us to be strategic partners, ensuring your critical path is always clear and illuminated. We are a center of excellence for Block, inspiring our teams as operational experts.

You will take on a much-needed body of work balancing critical responsibilities required to support three leaders within our Bitcoin Hardware team. This position can sit in any US Block office or be 100% remote from any US state with the exception of Alaska. Performing the responsibilities of this role will be primarily within Pacific Time hours.

You Will:

• Performing the responsibilities of this role will be primarily within Pacific Time hours.
• Provide administrative support to three executives within Block’s Bitcoin Hardware team,
• Maintain sensitive and complex calendars, and coordinate globally with executives, cross functional partners, and EAs.
• Be an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness
• Proactively identify gaps, take ownership of projects, and foster streamlined execution
• Help compile and prepare materials and agendas for team meetings, such as all-hands presentations and team gatherings
• Find new and efficient ways to create processes to help maximize your executives’ time, including weekly reporting, goal-tracking, and team meetings
• Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole.

Qualifications

You Have:

• 4+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role
• Strong communication skills and ability to connect distributed teams in a remote environment
• Proficient using Google Suite and Apple products
• A collaborative mindset and an appreciation for the challenges of supporting a growing team of erse personalities and programs

Additional Information

Block takes a market-based approach to pay, and pay may vary depending on your location. U.S. locations are categorized into one of four zones based on a cost of labor index for that geographic area. The successful candidate’s starting pay will be determined based on job-related skills, experience, qualifications, work location, and market conditions. These ranges may be modified in the future.

Zone A: USD $49.95 – USD $61.01

Zone B: USD $46.44 – USD $56.73 Zone C: USD $42.45 – USD $51.88 Zone D: USD $37.45 – USD $45.82

To find a location’s zone designation, please refer to this resource. If a location of interest is not listed, please speak with a recruiter for additional information.

Benefits include the following:

• Healthcare coverage
• Retirement Plans including company match
• Employee Stock Purchase Program
• Wellness programs, including access to mental health, 1:1 financial planners, and a monthly wellness allowance
• Paid parental and caregiving leave
• Paid time off
• Learning and Development resources
• Paid Life insurance, AD&D. and disability benefits
• Perks such as WFH reimbursements and free access to caregiving, legal, and discounted resources

Title: Executive Administrator

Location: United States

UNITED STATES

OPERATIONS – ADMINISTRATION

FULL-TIME

REMOTE

Our Culture

Quantum Metric’s number one objective is happy people, erse and inclusive culture. We’re passionate about empowering our people to become the best version of themselves, offering coaching and training programs designed to accelerate their career in whatever direction they choose.

As a remote-first company, we understand the importance of building an engaged, erse, and fun place to work. We hold regular company-wide events, seasonal challenges + games, and Quantum Metric supported local outings when Zoom becomes too much. We also have a number of Employee Resource Groups that provide spaces to discuss, share, and reflect on topics that impact us both inside and outside of work – from being new to SaaS or navigating it as a first-time parent, to overcoming the barriers faced as Black, Asian American and Native Hawaiian/Pacific Islander, LGBTQIA or other underrepresented backgrounds.

We are also passionate about the connections we build with our customers. You’ll not only work with some of the world’s most recognized brands, but build lasting relationships.

At Quantum Metric we value all types of experience and education and don’t expect you to meet every qualification for this position. We are most interested in the unique perspective you can bring and your ability to uphold our values of passion, persistence, and integrity.

About the Role

Most C-suite leaders pay little attention to a critical factor that will help determine their effectiveness within their lifetime: the administrative leader that guides their day-to-day operations. The goal of this role is to allow the leader to transition administrative responsibilities entirely to someone who thrives in this role. The leader must remain focused on larger commitments, priorities, and stay focused. Their discipline and momentum are core to their success and will now begin with you. This EA will be encouraged to take on additional responsibilities once a baseline of responsibility, accomplishment, and trust has been earned. Quantum Metric’s Executive Business Partner, with whom this role reports to, is not looking for a temporary fix, but rather a loyal and dedicated partner for many years to come. This is a unique position in that the EBP does want you to stand shoulder to shoulder with her (as opposed to being a subordinate), she understands and deeply respects this role, responsibility, and a high level of expected trust. This position is for a seasoned professional, a confident communicator, a forward-thinking activator, an ULTIMATE achiever, and a process/efficiency expert. This is for the person who loves the details and enjoys exclaiming, “I got this!” to any and every task, regardless of size or scope.

This opportunity is designed for a uniquely disciplined spirit who is unafraid to serve as the trusted advisor, confidant, and partner to the Executive Business Partner and Executive Team. You will be expected to support them in organizing and prioritizing the growing demand of inbound requests, information, and the flow of new opportunities.

Responsibilities

• Provide calendar support to senior executives and their teams when required
• Book travel and lodging for customers, prospects, and internal team members
• Take joy in planning and coordinating events that promote positive company values- team outings, client meetings, annual company retreat, holiday events, birthdays, anniversaries, etc
• Maintain firm cohesion on a day to day basis
• Support other teams with various administrative tasks
• Handle last minute miscellaneous errands
• Research restaurants and book tables for social and executive gatherings
• Maintain trusting relationships with suppliers, customers and colleagues
• Perform basic finance functions to include such as reconciling invoices and creating and submitting expense reports
• Proactively research and negotiate to ensure cost savings for all goods & services
• Adapt quickly to last-minute needs (we’re a start-up!) and execute on tasks in a timely and creative manner
• Organize special gifts to customers, partners, or internal recipients
• Be a team player, you will be an integral part of the executive support team at Quantum Metric

Personal and Professional Attributes Required

• Consistent and infectious positive attitude
• Deeply organized and exceptional project management skills
• Someone who is patient and kind but forthcoming, flexible but decisive
• Calm under pressure, sophisticated, and professional, regardless of circumstance
• Leads with humility in all things, full of integrity; self-motivation is never a question
• A keen eye for detail, exceptional predictive capabilities for both potential problems and solutions
• Driven to inspire others and feels at-home communicating across multiple sectors, industries, and networks
• Natural and spirited curiosity about the executives you will support and the business as a a whole
• Strong communication skills and noticeably high emotional + social intelligence (EQ) upon the first impression
• Healthy business acumen and experience growing something from nothing (latter not required – nice to have)
• Must be willing to admit mistakes with radical candor, extreme ownership, openness, honesty, and accountability – repeated mistakes will not be acceptable
• A project will be explained in detail and then it is your responsibility to own that project and present critical questions as you go and grow
• Experience supporting c-level executives
• Excellent communication and interpersonal skills
• Organized with the ability to prioritize and multi-task
• Reliable with patience and professionalism
• Committed to, and enthusiastic about, the mission and vision of Quantum Metric
• A strategic thinker who is adept at multi-tasking in a fast paced environment, able to plan, prioritize, and organize inidual and group activities and processes
• Outgoing, straightforward, and creative
• Able to work independently and take initiative
• Results oriented
• An adaptable, flexible problem-solver
• Team-focused, enjoy working as part of an active group of highly engaged iniduals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success
• A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity and cultivates these qualities in others

Critical Skills

• Critical Responsibility: The biggest responsibility of the Executive Administrator is allowing the executive to operate within their “desired zones” – within their strengths and rising above the noise towards making their highest impact. This person must have the focus, discipline, and determination to know and predict what needs to be done so that the executive can do the things that only they can do. Proactivity and enthusiasm must be a part of everything you do.
• Time + Calendar Management: Quantum Metric leaders view timeliness as the ultimate trust-building and reinforcing mechanism; nothing makes others feel safer across any relationship than someone who is highly transparent and communicative. They will respond quickly and be on time for commitments at all costs. They are highly organized around a strict calendar system already in place. A significant part of your role will be to maintain this system to maximize their time and place them in their ”desired zones” as often as possible.
• Serving as an air traffic controller for all inbound and outbound time commitments
• Own domestic and international travel arrangements, personal visits, and professional engagements
• While keeping the leader organized, prioritized, and on time must maintain high levels of humor and positivity
• Prioritize tasks, break down silos, and identify how to arrange, eliminate, automate, delegate, delete, or own tasks
• Key to the position is the ability to handle complex personal and professional calendars with great attention to detail
• Organizational Skills + Prediction Capabilities: This role must have the ability to quickly learn and translate organizational objectives and key results (OKRs) in order to proactively tackle tasks and responsibilities that would clear the way for the Executive team leader. This will include daily (sometimes hourly) cross-checking of the calendar time to anticipate future projects/responsibilities
• Exceptional predictive capabilities for both potential problems and solutions
• This role must learn how to communicate problems quickly; especially moments that appear sensitive and require a certain level of diplomacy
• This role will function as extra eyes and ears in pointing out political potholes the leader may not recognize as a result of their focus
• Demonstrates awareness of fundamental business principles as well as an understanding of both our offerings and the industries we serve
• Must work into ETeam’s good habits, point out where there’s room for improvement, understand their boundaries, and above else, keep them informed

Qualifications

• 5-7 years of EA experience
• 7-9 years of AA experience
• Bachelor’s degree preferred, but not required
• Proficiency in Google Suite platform, Expensify
• Experience booking travel
• Extremely strong interpersonal skills and ability to build relationships with key stakeholders
• 10% travel
• Compensation: $80,000-90,000 plus bonus

Perks and Benefits

This will be the best group that you ever work with! We support one another through challenges and win as a team. Your hard work will be well rewarded. Most importantly, you’ll be strapped to a technology rocket ship bound for greatness! Your success at Quantum Metric will be a milestone in your career.

Group benefits

Medical, Dental, Vision Insurance (99% Medical base plan paid by the Company)

Employee Assistance Programs (EAP)

Telehealth options

Voluntary Life & AD&D, STD, LTD

Healthy Rewards – Discount Programs

Calm App access

401k and Options / Equity

12 company holidays

Unlimited PTO

Sick leave

Parental/Adoption Leave

In addition to our more traditional benefits, we also offer generous perks, a flexible work environment, and numerous resources for professional development and team building.

Promotional opportunities

Rewards and recognitions programs

Robust onboarding and training program

One-time stipend for work at home employees

Monthly business expense stipend

Flexible work environments

Employee Discount Program (Perks at Work)

Employee Referral Program

Lead Referral Program

MacBook Pro and awesome swag delivered to your door

Supportive and collaborative culture

RECHARGE PROGRAM (after 3 years, disconnect for 3 weeks, no email/slack)

Sales and Executive Assistant

Location: US National

Remote

Full-Time

Who We Are

The Campaign Workshop is a fun and quirky bunch of political and advocacy professionals. We help progressive nonprofits, campaigns, labor unions, and advocacy groups to develop new strategies, create digital ads, design direct mail, deliver training, and develop content.

We build award-winning, strategically driven campaigns for clients like AFSCME, UFCW, Giffords, NRDC, American Cancer Society Cancer Action Network, American Federation of Teachers, Mayor Muriel Bowser, LGBTQ Victory Institute, and California Federation of Teachers. For samples of our work, please visit our website. Also, we have done an extensive amount of writing on our blog and in our e-books.

We are a fully remote company offering a welcoming and relaxed (for as much as politics is relaxing), flexible work environment and believe in intentional leadership development of all our staff.

We are committed to racial justice, and we’re working to build an actively anti-racist company. Internally, we’re working to create a company where everyone can show up fully as themselves, where we engage directly with our identities and biases, and where we work together to dismantle systems of oppression. Externally, we hope to show up for our clients in their work towards racial justice, to help build a stronger and more erse pipeline of talent into political consulting, and to grow partnerships with vendors of erse backgrounds.

What You’ll Do:

The Sales and Executive Assistant is a full-time, remote position. You will be responsible for managing the President’s schedule, assisting with tracking leads, drafting proposals, and providing administrative support to TCW. You’ll report to a Vice President (VP), working closely with the President, and other members of staff on assigned projects. As a sales and executive assistant, you will:

Sales

• Utilize our CRM to prospect new business, track emails, manage contacts, and set up automated email sequences and workflows
• Keep a running list of prospects and manage follow up process with President
• Research contact information for executives at prospective client companies
• Help to proactively funnel prospects through the sales funnel
• Edit and proofread a variety of documents, including client deliverables
• Conduct issue research and draft research-based documents
• Draft proposals for potential clients

Administrative

• Manage the President’s daily schedule
• Drive internal scheduling for meetings and events
• Provide administrative support to TCW
• Book travel for the President and team leads, as needed
• Manage the company’s tech needs, including managing inventory, managing passwords and accounts, and ordering new tech as needed
• Field phone calls into the main office phone number and manage the company phone system
• Oversee employee onboarding and offboarding to facilitate a smooth transition

Who You Are:

This is an entry-level role at the Campaign Workshop, and we’re excited to work with candidates who are new to the industry. The ideal candidate will be:

• An adept organizer and problem-solver. You can juggle multiple complex projects simultaneously and meet deadlines in a fast-paced environment. You can predict roadblocks before you reach them, and plan ahead to make sure that we deliver results for our clients.
• A clear communicator. You are willing to engage with all team members to determine priorities and ensure that everyone has the information they need to maintain internal and external workflows so deliverables remain on schedule.
• A quick and eager learner. We don’t require past professional experience for this role, but are looking for folks who can learn how to do our work quickly. We’re a small team, and we all wear lots of hats, and you’ll help us fill gaps. You can pick up on new ideas, ask questions to fill in knowledge gaps, and find solutions to problems that you don’t already know the answer to.
• Deeply committed to racial justice and all forms of equity. You understand how your identities impact the way you show up at work, and you’ll use your platform at The Campaign Workshop to help us build an inclusive and equitable workplace.

This role is open to candidates with a range of backgrounds and experience, including candidates that have just graduated from college or who haven’t worked in politics or advocacy before. We’re primarily interested in folks who are eager to learn more about our work and interested in launching careers in politics and advocacy.

What You’ll Gain

• You’ll make an impact. You’ll be at the frontlines of our work to champion progressive causes and you’ll gain firsthand experience in political consulting, client management, and the creation, production and management of campaigns.
• We’re committed to learning and growth. We really invest in our people, through training, feedback, and mentorship. Some folks stay at TCW for decades, while others use this as a launchpad into careers across the progressive ecosystem. We create space for mistakes and take dedicated time for learning and professional development.
• We show up for each other. We’re a erse team with a wide range of experiences –– some of us have been at TCW through 13 years and 4 promotions, and others are just starting out here as their first job out of college –– but we share a commitment to building a workplace where we can all thrive. We respect each others’ boundaries, recognize that we all have commitments beyond work, and trust each other to get work done.
• You’ll love working here. We’re a small, collaborative team of people who really care about doing good work and who treat each other with compassion and respect. We offer great benefits and real opportunities for growth.

Additional Information

The salary range for this role is $50,000-$60,000 annually along with great benefits, including:

• Generous paid time off.
• Blue Cross PPO platinum plan with the premium fully covered
• 401K with a dollar-for-dollar match up to 4% after 6 months of employment
• Cell phone stipend and internet stipend
• Wellness benefit
• Full remote office set up

Senior Executive Assistant, People

US Remote

We’re Cruise, a self-driving service designed for the cities we love.

We’re building the world’s most advanced self-driving vehicles to safely connect people to the places, things, and experiences they care about. We believe self-driving vehicles will help save lives, reshape cities, give back time in transit, and restore freedom of movement for many.

In our cars, you’re free to be yourself. It’s the same here at Cruise. We’re creating a culture that values the experiences and contributions of all of the unique iniduals who collectively make up Cruise, so that every employee can do their best work.

Cruise is committed to building a erse, equitable, and inclusive environment, both in our workplace and in our products. If you are looking to play a part in making a positive impact in the world by advancing the revolutionary work of self-driving cars, come join us. Even if you might not meet every requirement, we strongly encourage you to apply. You might just be the right candidate for us.

We are hiring a Remote (San Francisco Bay Area preferred) Executive Assistant to support three Directors on Cruise’s People team. Our ideal candidate will enjoy our innovative, fast paced and people-focused organization. This person will embrace the opportunities for growing their skills and abilities in pace with the company. The ideal candidate is someone with strong organizational skills and is effective in a highly dynamic environment, driving efficiency and bringing productivity to the next level. If this sounds exciting, we’d love to talk to you!

DAY-TO-DAY RESPONSIBILITIES INCLUDE:

• Act as gatekeeper, time-advocate, and liaison for Executives
• Handle multiple lively calendars and schedules
• Quickly understand and flex with constantly evolving priorities of our team
• Prioritize multiple requests for Executives’ time, applying strong decision-making skills in handling priority of requests and finding resolution
• Build efficiency and balance for the executives you support
• Partner to schedule and own the logistics of team meetings, team calendars, and team Slack channels. We have many!
• Gain familiarity with internal tools and systems used by team
• Arrange travel, schedule transit, and make reservations for our team
• Assist with preparation of presentation materials
• Plan, coordinate, and facilitate various meeting agendas, functions, and events including quarterly retreats and team-building offsites
• Format documents and presentations
• Expense reimbursements
• Help drive recruitment and hiring as-needed (project management of candidate screening, schedules, process support)
• Point person for team requests and problem-solve, helping to keep the team on track and organized
• Be a culture-contributor: track, highlight, and celebrate important team cultural/career moments such as team wins and successes
• Adapt to a fast-paced, constantly evolving environment

You should apply for this role if you have the following qualifications:

• BA/BS or equivalent experience
• 4+ years of related work experience and general knowledge within functional area
• Utmost professionalism and discretion
• Strong communication and social skills
• Self-starter that can take a task and run with it
• Acute attention to detail
• Not just reactive, but proactive – thinking ahead of issues that might emerge and solving them before being asked
• Creative problem solver
• Can balance setting boundaries for leads with being compassionate to the needs of our team
• Outstanding interpersonal skills and the ability to navigate various professional dynamics
• Excellent calendar management skills
• Solid understanding of Google Suite (G-Suite) and Slack
• Availability outside normal business hours in case of

BONUS POINTS!

• Experience supporting a People / Human Resources team
• Experience balancing multiple, busy executives
• Project management experience

The salary range for this position is $93,200 – 137,000. Compensation will vary depending on location, job-related knowledge, skills, and experience. You may also be offered a bonus, restricted stock units, and benefits. These ranges are subject to change.

WHY CRUISE?

• OUR BENEFITS ARE HERE TO SUPPORT THE WHOLE YOU:

• • Competitive salary and benefits
  • 401(k) Cruise matching program
  • Medical / dental / vision, AD+D and Life
  • One Medical membership
  • Subsidized mental health benefits
  • Flexible vacation and company paid holidays
  • Healthy meals and snacks provided for non-remote employees
  • Paid parental, jury duty, bereavement, family care, and medical leave
  • Fertility Benefits
  • Dependent Care Flexible Spending Account, subsidized by Cruise
  • Flexible Spending Account
  • Monthly wellness stipend
  • Pre-tax Commuter Benefit Plan for non-remote employees
  • CruiseFlex, a working policy for US-Based Cruisers, lets you and your manager find the working style that’s best for you, whether it’s primarily in-person, primarily at home, or a combination of home and in-office time. – learn more about CruiseFlex here

• WE’RE INTEGRATED

• • Through our partnerships with General Motors and Honda, we are the only self-driving company with fully integrated manufacturing at scale.

• WE’RE FUNDED

• • GM, Honda, Microsoft, T. Rowe Price, and Walmart have invested billions in Cruise. Their backing for our technology demonstrates their confidence in our progress, team, and vision and makes us one of the leading autonomous vehicle organizations in the industry. Our deep resources greatly accelerate our operating speed.

• WE’RE INDEPENDENT

• • We have our own governance, board of directors, equity, and investors. Our independence allows us to not just work on the edge of technology, but also define it.

• WE’RE VESTED

• • You won’t just own your work here, you’ll have the potential to own equity in Cruise, too. We are competing in a market that is projected to grow exponentially, which gives our company valuation room to grow. We offer a new kind of equity program called Recurring Liquidity Opportunity (RLO), which combines IPO-like liquidity with the stability of remaining private – learn more about RLO here

Cruise LLC is an equal opportunity employer. We strive to create a supportive and inclusive workplace where contributions are valued and celebrated, and our employees thrive by being themselves and are inspired to do the best work of their lives. We seek applicants of all backgrounds and identities, across race, color, caste, ethnicity, national origin or ancestry, citizenship, religion, sex, sexual orientation, gender identity or expression, veteran status, marital status, pregnancy or parental status, or disability. Applicants will not be discriminated against based on these or other protected categories or social identities. Cruise will consider for employment qualified applicants with arrest and conviction records, in accordance with applicable laws.

Cruise is committed to the full inclusion of all applicants. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know or email [email protected].

We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. To help us track the effectiveness and inclusivity of our recruiting efforts, please consider answering the following demographic questions. Answering these questions is entirely voluntary. Your answers to these questions will not be shared with the hiring decision makers and will not impact the hiring decision in any way. Instead, Cruise will use this information not only to comply with any government reporting obligations but also to track our progress toward meeting our ersity, equity, inclusion, and belonging objectives.

Candidates applying for roles that operate and remotely operate the AV: Licensed to drive a motor vehicle in the U.S. for the three years immediately preceding your application, currently holding an active in-state regular driver’s license or equivalent, and no more than one point on driving record. A successful completion of a background check, drug screen and DMV Motor Vehicle Record check is also required.

Note to Recruitment Agencies: Cruise does not accept unsolicited agency resumes. Furthermore, Cruise does not pay placement fees for candidates submitted by any agency other than its approved partners.

Payroll Administrator

Remote, USA

About the Role:

The Payroll Administrator is responsible for the accurate and timely processing, calculation, recording, filing and reporting of multi-state and Canadian payrolls to include payroll taxes for salaried and hourly employees in accordance with company policies and procedures, employment laws and regulations, and tax regulations (federal, state, local). administration of all aspects of payroll at DreamBox Learning. This position works with highly sensitive information and requires great attention to detail, the highest level of accuracy, and the ability to meet deadlines. Ensures monthly, quarterly, and yearly payroll-related reporting requirements to the state and government agencies are executed accurately and timely.

What You’ll Be Doing:

• Calculate & process semi-monthly, biweekly and Canadian payrolls.
• Responsible for processing pay changes, employee deductions, tax record keeping, benefits funding, etc.
• Create and maintain a payroll disaster recovery plan.
• Handle reconciliation of employee deductions and other relevant liabilities.
• Responsible for responding to questions and requests related to payroll.
• Monitoring state and federal laws – OT calculations for each state, sick leave requirements, information required on paystubs, final paycheck timelines, pay frequency requirements, minimum wage and minimum salary for exempt employees.
• Ensure employee confidence by protecting payroll operations and confidential information.
• Calculate employer social security, unemployment, and worker compensation payments and employee federal and state income and social security taxes to determine payroll liabilities.
• Prepare and run payroll change reports that show all changes from the previous payment for aiding the approval process for the payroll run.
• Payroll record maintenance by tracking changes in exemptions, insurance coverage, savings deductions, and job title and department/ision transfers.
• Reconcile benefit invoices to employee deductions and G/L.
• Calculate the correct amount of hours incorporating overtime, deductions, and commissions payment using payroll software Paycor.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.
• Calculate and process any needed new hires, adjustments, terminations, and other changes accurately each pay period.
• Ensure all timecards and time off issues are resolved, and pending time-off requests are processed prior to running payroll so that an accurate payroll is assured.
• Provide support for all audit needs (e.g., payroll and 401K Plan); Assist with quarterly and annual reporting requirements.
• Support accounting department and HR as needed.

About You:

• Associates Degree in an Accounting or related program, or technical college certification or relevant work experience
• 3 + years’ full cycle payroll processing experience in a multi-state in-house payroll role required
• Experience with Paycor highly preferred
• Strong numerical aptitude and attention to detail
• Intermediate level of computer skills including use of database, word processing, spreadsheet software (Microsoft Office Suite including Outlook, Word, and Excel).
• Knowledge of payroll principles and practices to be an effective resource for others and how payroll impacts other areas of the company (e.g., accounting & HR)
• Knowledge of local, state and federal laws and regulations; familiarity with Canadian payroll preferred
• Ability to maintain strict confidentiality of sensitive information
• Self-starter who can take initiative and follow through on projects and tasks and add value to a team environment, pitching in as needed to “get the job done.”
• Judgment—the inidual displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions
• Reliability with working hours and duties
• Excellent verbal and written communication skills to go with strong interpersonal skills
• Customer service orientation, including ability to communicate effectively, timely and work with iniduals at all levels of the organization.
• Some HR/Benefits administration experience strongly preferred.
• Experience with various modern, online payroll systems, ideally Paycor
• Legally authorized to work in the US

Compensation and Benefits:

Expected base salary range for this position is $69,630 – $96,680 USD annually based on several factors, including experience and geography. This position is also eligible for an annual incentive bonus or sales commission bonus, depending on the role, and benefits that are designed to support you & your family. If you are hired at DreamBox Learning, your final base salary compensation will be determined based on considerations such as geographic location, skills, responsibilities of the role, education, and/or relevant experience. In addition to those factors, we believe in the importance of pay equity and consider the compensation of our current team members as a part of evaluating and extending any final offer.

We are proud to offer employees and their families a comprehensive benefits package:

• Medical-Dental-Vision
• Health Care Dependent Care
• Short & Long Term Disability
• Life Insurance
• 401(k)
• FSA/HSA
• Paid Time Off – Front Loaded (4 weeks)
• Accrued Sick Time
• DreamBox “Hero Days” Volunteer Time
• Employee Assistance Program
• 9 Paid Holidays + Annual Winter Holiday Break (Typically the last week of December)

#BI-Remote #LI-Remote #LI-JW1

About Us:

DreamBox Learning, the leading K-12 education technology provider, is radically transforming the way the world learns. As the only dual-discipline solution rated STRONG by Johns Hopkins’ EvidenceforESSA.org in both math and reading, DreamBox provides schools with high-quality adaptive learning solutions independently proven to accelerate student growth. Built by educators for educators, DreamBox empowers teachers and district administrators with robust data analytics and content-specific professional development solutions to complement instruction. DreamBox supports over 400,000 educators and approximately 6 million students in all 50 states, the District of Columbia, Puerto Rico, and throughout the United Kingdom, Australia, Canada, and Mexico.

At DreamBox, we believe ersity is an essential strength. That’s why we’re committed to providing an inclusive culture, an equitable work environment, and creating the most effective educational products that celebrate the ersity in students, families, communities, and the world. We know that talent exists everywhere, but opportunity does not. Therefore, we are a proud equal opportunity and affirmative action employer, but we don’t make these commitments simply because they’re required by law. We hold ourselves to a higher standard and make these commitments so that everyone at DreamBox can bring their full selves to our important mission. Our identities matter, and in order to create a more just, equitable world, we know it begins with DreamBox being an inclusive workplace that serves as a model for that change.

Project Coordinator

REMOTE

$45,000 $55,000 Annually

ThreeSixtyEight is growing, and we’re looking for a Project Coordinator to join our team. Here at TSE, every team member can expect to be constantly challenged to grow their skills and do better work than before. We support each other, work closely as a team, give and receive radically candid feedback, and celebrate the wins together regularly. Our new Project Coordinator should come in with a team mindset and a get-shit-done attitude.

The Project Coordinator will work alongside Project Managers and Account Managers to facilitate comprehensive action plans by arranging project schedules, resources, equipment, and information and ensure clear communication to project teams. They will assist the Project Managers in coordinating all of the moving parts of the project to ensure that it stays on schedule and within budget. The Project Coordinator will participate in communication with the Account Managers and Project Managers to identify and define project requirements, scope, and objectives and aid in the delivery of a satisfactory project.

Reports To: Director of Operations

Key Skills:

• Proficiency in the Google suite of applications (Gmail, Google Meet, Google calendar, Sheets, Docs, etc.) and Microsoft suite of applications (Word, Excel, Teams, etc.)
• Project coordination and management inclusive of budget management and reporting, tasking, resource allocation, setting deadlines/milestones, and deliverable management.
• Effective communication both verbal and written with internal and external team members.
• High quality organizational skills and document/file management.
• Good time-management in order to hit all necessary deadlines and requirements of the job.
• Team relationship management to keep everyone on the same page and working towards the same goal.
• Flexibility to accommodate change and thrive amid ambiguity.

Education Qualifications:

• Minimum: GED or High School equivalency

Experience Qualifications:

• Minimum: 1-2 years of coordination experience in an office setting.
• Preferred: 3+ years of coordination experience in an agency setting.

Working at ThreeSixtyEight:

Love your job. We believe that the best work happens in a happy environment that promotes free-thinking, radical candor and honest teamwork. That’s why we promote a culture of creative confidence for both our staff and our clients.

Creative confidence means that we have the courage to be ourselves, take creative risks and break the rules sometimes, knowing that when great ideas meet experience and execution, the results speak for themselves.

Perks and Benefits

• Professional development stipend
• Employee Assistance Program (EAP)
• Off-site team retreats
• Flexible office hoursHalf-day off on the first Friday of each month
• Generous leave offered, including PTO, 13 company holidays, and parental leave
• Great gear to ensure we have the best tools for the job
• Fun, team-centered mentality (no egos please)
• Health insurance benefits including a generous employer contribution
• 401(k) plan matched up to 4% (after 1 year of service)
• Development plans with opportunities for annual raises

Work Environment:

This is a remote-friendly, full-time position with the expectation for working hours of 8:30-5:30 CT. The inidual who fills this role will be expected to ensure high speed internet access is in place in order to perform in this position.

Executive Assistant

Location: Remote

Varsity Tutors, a Nerdy company, is seeking a talented and passionate full-time Executive Assistant to join our team and provide full executive and administrative support to our executive team. This role is responsible for increasing the efficiency of our executives by reviewing, prioritizing and delegating a wide variety of complex and confidential requests. The ideal candidate will be able to self-manage and work professionally across all levels of the business

The person in this role will have high levels of responsibility and access and serve as a sounding board to our executives and those who work closely with them. Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key. An executive assistant is a quick study, a fast thinker, a strong writer, a self-starter, and a problem-solver who thrives in a dynamic environment and is always thinking five steps ahead.

This role requires a high level of integrity and discretion in handling confidential information, as well as professionalism in dealing with senior executives and investors. The inidual in this role will coordinate meeting times, arrange travel and accommodations, and proactively anticipate needs in order to maximize our executive team’s productivity and ability to lead the company and fulfill its mission of helping people learn. The ideal candidate will be highly organized and a creative problem solver that identifies solutions to increase productivity and provide a high amount of leverage to the executive team.

Responsibilities:

• Enables the executive team to focus on the company mission of helping people learn by proactive engagement and management of business and personal administrative responsibilities ensuring maximum productivity.
• Evaluates non-standard problems and uses judgment to develop appropriate solutions or procedures. Applies discretion to triage and manage complex, sensitive situations resulting from a wide range of requests, questions and problems directed toward the assigned office, executive(s) and/or team. Operates effectively with a significant degree of time management and work method/approach latitude. Exercises autonomy in anticipating a erse range of highly complex issues and troubleshooting these issues as they arise.
• Maintains a broad knowledge and understanding of the company’s operations, business objectives and enterprise relationships.
• Handle confidential information discreetly
• Monitor critical issues for the executive and escalate as appropriate
• Manage calendars and schedules and coordinate all meetings and appointments
• Assist with administrative and research projects
• Book travel and lodging arrangements
• Organize corporate functions and off-site events
• Assorted other activities related to providing support to other executives

Qualifications:

• 5+ years of executive assistant, project management, travel coordination, or similar experience required
• Extremely proactive and self-driven, with the ability to anticipate needs and find solutions
• Excellent written and verbal communication skills
• Exceptional level of attention to detail and accuracy in a fast-paced environment
• Strong interpersonal skills and sound judgment capabilities
• Technically savvy and capable of being productive using a variety of different software programs including Microsoft products, Google products, Apple products, and other systems used by the company
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines
• Strong organizational and problem solving skills with a team oriented philosophy
• A no task too big or small attitude
• Ability to embrace change at a moment’s notice, shifting priorities instantly and easily and can manage multiple tasks simultaneously in a fast-paced, high-pressure environment
• Bachelor’s degree required

Varsity Tutors Leadership Principles:

Relentless Focus on Customers * Comfort with Ambiguity * Ownership * Simplify * Intellectual Curiosity * Build Teams * Think Big * Insist on High Standards * Bias for Action * Build Trust * Go Deep * Have Conviction * Deliver Results * Are Right, a Lot

Benefits:

• Hybrid work environment (in-office and remote)
• Competitive Salary plus Equity in the company
• Healthcare Plans (Medical, Dental, Vision, Life)
• 401k Company Matching Plan
• FlexPTO and Company Holidays
• Maternity, Paternal, and Adoption Leave
• Free Learning Membership for you and your household (1-1 tutoring hours, unlimited use of on-demand services, and access to our online classes)
• Once-in-a-lifetime opportunity to help transform how the world learns
• Fun, collaborative, and team-oriented work environment with plenty of training and a feedback-rich culture

Varsity Tutors is committed to creating a erse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. (INDHP)

ADMINISTRATIVE ASSISTANT II, EDUCATIONAL RESOURCES

Job Details

Job Location

Remote – ,

Remote Type

Fully Remote

Education Level

None

Travel Percentage

Domestic 0-10%

Job Shift

Day

Position Summary

This position contributes to the success of the Educational Resources Department by providing a variety of administrative support services to the Vice President and other leaders in a confidential and professional manner. With attention to detail, this employee will manage daily logistics, communication, and schedules, as well as some customer service as requested.

This is a full-time remote position working 40 hours per week.

Essential Duties/Responsibilities

Provide administrative support for department leaders, including:

• Conserve leadership time by reading, researching, and routing correspondences; drafting letters, emails, and documents; collecting and analyzing information; and answering, screening, or initiating communications
• Maintain appointment calendars by planning and scheduling meetings, conferences, and teleconferences; sending reminders; and assisting with travel/hospitality arrangements as requested
• Provide historical reference by developing and utilizing electronic filing and retrieval systems and recording meeting discussions
• Prepare reports, presentations, and publications by collecting and/or analyzing information and formatting, editing, and revising materials; monitor matters important to the department
• Perform data entry to maintain contact lists and company databases
• Prepare and submit expense reports
• Contribute to effective workflow and productivity processes by applying problem solving skills and utilizing administrative tools
• Coordinate administrative overlap between ACSI entities and departments
• All other duties as assigned

Compensation and Benefits

Starting Rate: $18 per hour.

Employees may choose from benefits including HDHP and copay medical plans, dental, vision, health care and dependent care flexible spending accounts, health savings account, 403b retirement plan, and supplemental life and disability insurance. In addition, ACSI provides vacation, sick leave, paid holidays, basic life, basic accidental death and disability, long term disability, employee assistance plan, Christian school tuition benefit, and discretionary annual bonus.

Qualifications

Essential Qualifications

Spiritually the ideal candidate shall possess characteristics that reflect

• a demonstrated acceptance without reservation of the ACSI Statement of Faith
• a strong, clear Christian testimony, acknowledging Christ as Savior and seeking to live as His disciple
• a desire for spiritual growth as evidenced by his/her prayer life, Bible study, and spiritual outreach to others
• a mature, godly spirit
• a Christian role model (Luke 6:40) in attitude, speech, and actions toward others. (This includes being committed to Gods biblical standards for sexual conduct.)
• a person of faith and prayer
• a broad acceptance of and by the evangelical Christian community
• a strong knowledge and understanding of Scripture
• a servant leader
• an active participation in a local Bible-believing church

Required Experience and Education

• Three or more years of administrative experience
• High school diploma or equivalent; Associates degree preferred
• Excellent attention to detail and strong organization and written communication skills
• Fluency with English grammar, punctuation, and style
• Excellent interpersonal skills and the ability to work well with all constituencies
• Team-centric attitude with willingness to contribute outside of usual duties as necessary
• Proven ability to coordinate projects with external talent to complete assigned tasks
• Highest levels of integrity and confidentiality in serving multiple leaders
• Competency in using computer applications including Microsoft Office and Adobe software suites, various databases, and project management tools; ability to quickly learn new software
• Flexibility to shift directions and/or modify goals with a positive attitude
• Disciplined time management to work independently without direct supervision
• Motivation to find resolutions to challenges as they arise

Physical Demands and Work Environment

• Professional remote work environment in which to conduct videoconferences and phone calls
• Ability and willingness to travel up to 5% of the time by plane or automobile
• Drivers license required to be kept current and in effect as a condition of employment
• Ability to walk, sit, stand, use hands and fingers, talk, and hear
• Ability to use computers to process information
• The employee frequently is required to reach with hands and arms
• Specific vision abilities required by this job include the ability to read at close range and distinguish colors and contrasts
• Ability to lift up to 30 pounds

Medical Administrative Assistant

(Remote – Mountain/Pacific )

UNITED STATES, REMOTE 

OPERATIONS – CUSTOMER EXPERIENCE

FULL-TIME

REMOTE

Full-time Non-Exempt

Direct Hire

100% Remote

Mountain or Pacific Time Zones

About Expressable:

Expressable is a virtual speech therapy practice on a mission to transform care delivery and expand access to high-quality services, serving thousands of clients since our inception in late 2019. We are passionate advocates of parent-focused intervention. Our e-learning platform contains thousands of home-based learning modules authored by our clinical team, helping SLPs empower caregivers to integrate speech therapy techniques into their child’s daily life and improve outcomes. Our mission is to set a new standard in speech therapy by making every caregiver a champion of their loved one’s success. We envision a world where everyone can fulfill their communication potential.

About the Role:

We are looking for an organized, self-motivated, and customer service oriented Medical Administrative Assistant to join our growing team, preferably bilingual in Spanish and English. You will be responsible for the the customary “front desk” duties for our clinical team such as providing timely and efficient support for customer needs, addressing and triaging inbound support requests, client intake, medical billing, and insurance claim processing. Please note the work schedule will be Monday through Friday business hours in either the Mountain or Pacific time zones.

We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas at this time.

What you would be doing at Expressable

• Provide outstanding customer support for all clients, respond to all patient inquiries, and manage administrative issues concerning scheduling and billing adjustments
• Be the front line to all incoming calls, triage, and direct calls accordingly.
• Prioritize responding to emails and customer experience questions from our clinicians and other staff members.
• Support client onboarding process that includes documentation processing and database record management
• Perform client outreach as needed for outstanding items including but not limited to client intake paperwork
• Provide support for client intake and onboarding, collaborating with our revenue cycle management partners as needed
• Assist in collections for past due and current clients that are unpaid.
• Ensure work is performed in compliance with company policies including HIPAA and other regulatory, legal, and safety requirements.

What you bring to Expressable

• At least 2 years of experience working as a customer-facing medical front office representative
• Familiar with insurance and knowledge/experience with HMOs, PPOs, Commercial Payers, HSAs/FSAs, Medicaid, and Medicare
• Adept at managing multiple calendars and assisting with complex scheduling needs
• Ability to collaborate in a fully remote work environment
• Proficiency with Microsoft Office and/or Google Suite and Zoom or other teleconference platforms
• Bilingual in Spanish and English highly preferred

Key competencies for success in this role

• Professionalism–Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Attention to Detail– Double-checks the accuracy of information and work product to provide Hoaccurate and consistent work. Provides information on a timely basis and in a usable form to others who need to act on it. Carefully monitors the details and quality of own and others’ work.
• Planning/Organizing–Ability to work independently. Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Develops realistic action plans.
• Customer Service–Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

Benefits at Expressable

• Exceptional paid time off policies that encourage and support life balance
• 401k matching to ensure our staff have what they need to enjoy their retirement
• Health insurance options that ensure well being for the whole person and their family
• Company paid life insurance, short-term disability, and long-term disability coverage
• Remote work environment that strives for connectivity through professional collaboration and personal connections

$18 – $22 an hour

Expressable values people. From the technology we develop, the services we provide, and the culture we maintain, Expressable cares about the experience of our employees, clients, and prospects. We intentionally create and sustain supportive environments in which everyone – clients, caregivers, speech-language pathologists, and team members – can achieve their highest potential.

We believe that building trusting and collaborative relationships is paramount to delivering quality care so we operate with the highest levels of honesty, transparency, and accountability as iniduals and a collaborative team. We believe that transforming therapy happens through the steady and iterative problem solving of an interdisciplinary team.

Expressable is an equal opportunity workplace. We celebrate and embrace ersity and are committed to building a team that represents a broad tapestry of backgrounds, perspectives, and skills.

Expressable is committed to the full inclusion of all qualified iniduals. In keeping with our commitment, Expressable will take the steps to ensure people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our HR Director

Executive Assistant

REMOTE

United States

Internal Team

Full time

Description

Education First is seeking a talented, passionate and experienced Executive Assistant to join our mission-driven education policy consultancy. Reporting to the Senior Executive Assistant, the Executive Assistant will support multiple executives, managing their time and priorities to best support and ensure success. You will provide senior leaders with strategic counsel, technical expertise and critical analysis to ensure senior team members can focus fully on managing the firm and client engagement. Education First relies on organized, analytical, strategic and resourceful Executive Assistants who thrive in a fast-paced environment to not only help us deliver our work, but also to stay connected for strong collaboration both internally and externally.

What You’ll Do

• Skillfully manage complex calendars for multiple senior leaders
  • Field/triage requests from internal and external stakeholders
  • Proactively prioritize and strategically manage conflicting appointments
  • Scan for opportunities to support work time
• Strategic project team and client meeting management
  • Manage complex travel and itinerary management (e.g., lodging, flight tracking, travel hiccups etc.)
  • Coordinate meeting event logistics with clients for project meetings (e.g., catering, supplies, reservations, meeting room setup and A/V etc,)
• Provide operational support for senior leaders
  • Support financial functions for expense reconciliation and reimbursement
  • Create meeting agendas, materials and note transcriptions
  • Give design support and copy edit proposal drafts and deliverables to ensure they are client-ready
  • Help build culture enriching team activities for your senior leaders’ teams (e.g., facilitate team meetings, provide team performance and evaluation support, manage life event gifts, etc.)

Requirements

• You are an experienced executive-level administrative support professional with experience supporting multiple executives at the same time
• You thrive working in a matrix organization managing several projects with conflicting tasks and complex strategic scheduling across multiple time zones
• You enjoy scheduling complex travel arrangements, compiling expenses and other operational tasks that lead to a successful event
• You are highly proficient in Google Suite and Microsoft Office Suite (Outlook, PowerPoint and Excel)
• You are highly organized and detail oriented person who enjoys using these skills to help others
• You possess excellent verbal and written communication skills
• You lean into being solutions-focused with a customer service orientation that allows you to be adaptable and flexible
• You love learning new technologies, programs and applications (SharePoint, Concur, Salesforce) and enjoy teaching others
• You are able to lead by influence and have strong interpersonal skills and emotional intelligence
• You enjoy taking initiative and being a resourceful problem solver who anticipates barriers to success
• You identify and act upon the critical tasks when faced with multiple competing priorities

Benefits

• 100% remote, U.S. based team
• Firmwide in-person engagements a few times a year
• Telework subsidy
• Professional development stipend
• 20 PTO days and 11 holidays
• Medical, dental, vision and life insurance
• 401(k) match
• Sales bonus eligibility

Compensation

The salary range for this position is $70,000 – $73,600. We typically set initial starting salaries between the market minimum and the 25th percentile of the pay range to ensure there is room for growth over time.

In addition, location-based supplements are provided for the following metro cities: San Francisco, New York City, Boston, Washington DC, Los Angeles, Seattle, Chicago, Denver, Philadelphia, Portland, Miami, New Orleans, Atlanta, Austin, Baltimore, Dallas, Houston, Phoenix, Madison, WI and Salt Lake City.

Travel & Covid-19 Vaccine Policy

Education First requires all employees to be fully vaccinated against COVID-19 unless they have an approved medical/religious exemption. Proof of vaccination will be required upon acceptance of any offer of employment. You should be able to travel for in-person firmwide meetings about twice a year.

About Education First

Education First is a mission-driven education policy consultancy dedicated to ensuring that all students and particularly students in poverty and students of color are prepared for success in college, careers and life. We work with organizations that are shaping the future of P-16 education across the nation, including school networks and districts, state departments of education, policy and advocacy organizations, youth empowerment organizations, talent organizations and foundations.

We help these system leaders catalyze change through our services:

• Conduct research and analysis on policies and provide contextual recommendations and strategic support to translate findings into concrete, sustainable action
• Develop and implement visionary, coherent strategies and strategic plans by prioritizing inclusive voices, focusing on the right problems, and providing space to explore
• Plan and facilitate meaningful convenings for organizations and iniduals to learn, problem solve, collaborate, and advance their work
• Design actionable and equitable solutions that meet client needs, achieve program goals, and implement initiatives with clarity and quality
• Support grantmakers, funders, and foundations to develop thoughtful, high-impact investment strategies that align with their goals, interests, and resources

We are a team of more than 75 former teachers, district and state education leaders, policy advisors, and grant makers who live and work virtually in more than 20 states. Because of our experience, we approach the challenges our clients face with humility, realistic solutions, and a commitment to follow-through. Our culture is built on genuine care for our clients and for each other. We celebrate original thinking, collaboration, entrepreneurialism, authenticity and fun.

Our Equity Commitment

We recognize that in order to pursue our own organizational mission at Education First, we must approach our work by studying gaps and inequities, asking tough questions about structural racism and more deliberately engaging erse voices in problem-solving. We’ve been building our own skills to deliver solutions that center racial equity, with particular attention to equitable ways of thinking and working, and we are committed to helping our clients do the same in projects that have a goal of increasing equity at their core. Within Education First, we have committed to building a race equity culture creating the conditions to adopt antiracist mindsets and actions.

We believe:

• Black lives matter. We are collectively responsible to amplify and support Black students, families and leaders.
• People are experts in their own experience. We cannot effectively support our clients to problem solve and innovate without centering the people they aim to serve.
• Racism and inequity were designed, and can be redesigned. People make up the systems, policies and processes that govern our experience, and we must support our clients to explore their role in reimagining what could be possible.

For greater detail about our Equity Commitment, please visit our website.

Education First actively engages our team with a robust Race, Inclusion, Diversity and Equity (RIDE) strategy to build our staff and organizational capacity to lead on issues of equity and to increase ersity, equity and inclusion at all levels of the firm. As a proud equal opportunity employer, we strongly encourage applications from candidates of all races, national origins, ages, religions, creeds, veteran or disabled statuses, sexual orientations, gender identities or gender expressions.

Title: Executive Assistant to the co-CEO

Location: United States/Remote

What is Underdog?

Founded by a team of industry veterans, Underdog was born with the idea that bringing strategic innovation to sports gaming and entertainment is the key to success in an exceptionally competitive market. Underdog has quickly established itself as a leader in the space, and is committed to building the best sports gaming platform in the industry — and supporting the most passionate community of sports fans while doing it!

At Underdog, we’re not only about creating these awesome products, but also about growing our culture of passion, ownership, and fun! We believe that great companies are made out of great people. Our continual aim is to create an inclusive environment for everyone, at all levels, to achieve their highest potential at work.

As an Executive Assistant to the co-CEO, you will be the right hand to the co-CEO ensuring that day-to-day activities run smoothly, enabling the co-CEO to optimize his time and priorities.

Please note, Underdog is a US based company and no sponsorship is available for this position at this time.

Meet our co-CEO Jeremy Levine! https://www.linkedin.com/in/jerlevine/

What you’ll do:

• Manage and maintain the co-CEO’s calendar, schedule appointments, and coordinate meetings, ensuring optimal time management.
• Manage email inbox, ensuring emails are promptly addressed and responded to in a timely and professional manner.
• Attend meetings and take detailed notes, summarizing and distributing key information to relevant parties, and creating action items and follow ups.
• Act as a liaison between the co-CEO and internal departments/external stakeholders, facilitating timely and effective communication.
• Manage and organize the co-CEO’s personal life, including financial transactions, appointments, household management and coordinating events (these tasks can be done remotely).
• Handle sensitive and confidential information with discretion and integrity.
• Manage all aspects of travel including booking flights, hotels, transportation and reservations.
• Help organize and prioritize the co-CEO using task management tools like Notion and Asana.

Who you are:

• 4+ years of experience as an Executive Assistant, preferably in a fast-paced and growing startup and/or for a fast-paced leader
• Excellent communication skills, with the ability to communicate effectively to all levels of the organization.
• Highly organized with exceptional time management skills.
• Ability to manage multiple priorities and adapt to evolving needs of the co-CEO.
• Incredibly trustworthy with the ability to handle sensitive and confidential information.

Even better if you have

• Experience with Asana or Notion for tracking tasks
• Interest or curiosity in leveraging AI

Underdog Sports is firmly committed to equity, inclusion, and ersity. Our unique culture was built on the foundation of a safe and inclusive environment for people of all backgrounds. We highly value the mental, physical, and emotional health of our employees, and are continuously asking ourselves: what can we do better? Underdog is an equal opportunity employer and doesn’t discriminate on the basis of creed, race, sexual orientation, gender, age, disability status or any other defining characteristic. Our targeted compensation rate for this position is between $100,000 and $140,000, depending on experience, plus equity. Think your skills are exceptional and warrant higher pay? Apply anyway! If we agree, we’re willing to negotiate. Below you’ll find a few of our perks:

• Unlimited PTO (we’re extremely flexible with the exception of the first few weeks before & into the NFL season)
• 16 weeks of fully paid parental leave
• Company paid Health, Dental, Vision plan option for employees and dependents
• 401k Match & FSA
• Remote, In-Person, or Hybrid Scheduling we are 100% VIRTUAL FIRST!
• A $500 home office allowance
• $100 in UD credit
• Support for learning and development
• Book club expense your books!
• Monthly raffle to win a sports ticket reimbursement of up to $500 (including game day snacks!)
• Lastly, an extremely transparent, fun, and engaging culture where you will grow both personally and professionally!

#LI-REMOTE

Title: KHE Business Office Assistant

Location: Remote/Nationwide USA

For more than 80 years, Kaplan has been a trailblazer in education and professional advancement. We are a global company at the intersection of education and technology, focused on collaboration, innovation, and creativity to deliver a best-in-class educational experience and make Kaplan a great place to work.

The future of education is here and we are eager to work alongside those who want to make a positive impact and inspire change in the world around them.

The Business Office Assistant will be responsible for the accurate and timely processing of student account ledger transactions. The ideal inidual for this position will have experience working in a high volume transactional environment, researching account issues and delivering based on established service level agreements. This position will work closely with other cross functional departments within the organization to resolve outstanding student account issues.

Key Job Responsibilities:

Run daily student status change report and process the appropriate drop calculations. Run and review the weekly credit balance report and ensure all credits are refunded. Process write-offs per the company’s bad debt policy and prepare the necessary reporting weekly for Student Accounts. Review student eligibility and apply the applicable scholarships and/or discounts to the student ledger. Post cash receipts to the student ledger card and prepare the daily cash activity reconciliation of receivables for management review. Review and batch daily scheduled stipends to ensure the timely processing of TIV credit balances. Post tuition and fees to the student ledger and perform the necessary audits to ensure all charges are accurate. Other duties as assigned.

Minimum Qualifications:

Bachelor’s Degree in Business, Accounting or Finance 3-5 years’ related experience in Accounts Receivable, Accounts Payable, Billing, Invoicing, or Customer Service Excellent verbal and written communication skills Excellent time & task management skills Ability to effectively multi-task Working knowledge of Windows and Mirosoft Office products. Must have a working knowledge of Excel and the abliity to perform basic formulas within Exce Must have experience in high volume transactional environment with attention to detail and accuracy Strong customer services skills with the ability to handle complex student account issues Ability to effectively handle multiple situations simultaneously, and to work independently or as part of a team

Preferred Qualifications:

Experience working in a college or university environment Familiarity with higher education and financial aid regulation

We offer a competitive benefits package including:

Remote work providing flexible work/life balance

Comprehensive Retirement Package including 401K company match and two pension programs Our Gift of Knowledge Program provides tuition assistance and substantial discounts for our employees and close family members Competitive health benefits and new hire eligibility starts day-1 of employment Generous Paid Time Off includes paid holidays, vacation, personal, sick paid time-off, plus one (1) volunteer day and one (1) ersity and inclusion day to participate and give back to our local communities And so much more!

#LI-Remote

This position is a Salary Grade A

Executive Assistant (Remote)

REMOTE 

PEOPLE 

FULL TIME – REMOTE

REMOTE

Solar power is the largest source of new energy in the world. Raptor Maps is a fast-growing, venture-backed, MIT-born climate tech startup that is building software to enable the solar energy industry to scale. Parties across the entire solar lifecycle use Raptor Maps’ data model to manage ever growing utility-scale solar portfolios. We are an industry leader with hundreds of customers, including owners, builders, operators, and aerial service providers, across over 45 countries with 200+ million solar panels under management. Our software platform is essential in the fight against climate change.

We are seeking a highly organized and pragmatic Executive Assistant (EA) to provide high-level administrative support including but not limited to managing schedules, travel, and expenses for the Founders. A successful candidate will have the ability to anticipate the needs of others, prioritize effectively, and communicate professionally with stakeholders at all levels of the organization as well as outside clients, vendors, and candidates. This role maintains and protects highly confidential corporate information, is the first point of contact both internally and externally, and works independently with minimal supervision or direction.

Who you are:

Proactive – Our ideal EA has an aptitude for anticipating the needs of others. You pride yourself on spotting (and addressing) potential problems before they occur.

Adaptable – In a lean, scaling start-up, the one constant is change. You remain cool under pressure and excel in situations where the path forward may be ambiguous.

Discreet – The ability to treat sensitive and confidential information with discretion and integrity is paramount to this role.

Responsibilities

• • Manage and coordinate logistics for meetings, events, and travel for supported executives and when necessary, members of their team
  • Collaborate with senior-level executives to think strategically about meeting flow and agendas, and shape them accordingly.
  • Compile necessary reports and/or presentations using Excel, Powerpoint, and other internal tools.
  • Proactively anticipate the needs of executives and understand the bigger picture, constantly asking what should we be considering?
  • Prepare expense reports

Qualifications

• • 3+ years administrative support experience within a fast-paced professional environment – tech, private equity, investment banking, or professional services experience a plus
  • Strong attention to detail, follow-up and excellent organizational skills
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
  • Proficiency in GSuite, Slack, Excel, and PowerPoint
  • Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
  • Occasional after-hours work may be required
  • Bachelor’s degree preferred
  • Must be primarily located in the contiguous US
  • Must be authorized to work in the US

Benefits

Raptor Maps is a remote-first company with employees across the country and headquarters at Greentown Labs in Boston, MA. Team members are free to work anywhere in the lower 48 states. A few remote benefits include:

– Paid travel for in-person team trips

– Healthcare with dental and vision options

– Unlimited vacation policy

– 401(k)

– Desk budget

– Monthly remote social events and plenty of DoorDash credit

– Amazing team members that tend to love memes, pets, solar, and being active

Executive Assistant, People & Culture

Remote

Full Time

Experienced

This is a full-time 100% remote position with a flexible location within the United States.

What You’ll Do

The Executive Assistant, People and Culture will be tasked with supporting the Chief People, Culture, and Equity Officer (CPO) who leads the HR, Talent, Culture, and Antiracism Teams. This role will enable the CPO to advance company initiatives and goals by supporting administrative and operational needs.

The dynamic nature of this role requires that the ideal candidate have exemplary organization and time management skills and the ability to identify and anticipate the CPO’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of iniduals including members of the Executive Leadership Team, senior leaders in the organization as well as all other team members. To perform this job successfully, the inidual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion. This role will report to the Chief People, Culture, and Equity Officer.

Responsibilities:

• Work directly with the CPO to support all aspects of their daily work routine.
  • Provide confidential and high-level administrative support for the CPO
  • Maintain the CPO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
  • Determine priority of matters of attention for the CPO; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Draft, review, and send communications on behalf of the CPO
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, and developing agendas
  • Attend meetings and communicate all necessary follow-up after meetings with action items and due dates
  • Answer and respond to communication on behalf of the CPO
  • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports.
  • Develop, organize, and implement a system for paper and electronic filing.
  • Maintain confidential and sensitive information.
  • Maintain project plans for the People and Culture Team using Asana
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Provide additional support for the People and Culture team when possible
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
• Supporting the Chief People Officer for in-person meetings
  • Working with the Coordinator, People and Culture to schedule and coordinate large in-person or virtual training sessions and events
    • Providing in-person event support (site setup, registration, materials printing, notes, and summaries) and online logistics support (i.e. tech support, break out rooms, etc.)
    • Support materials development (editing, formatting, printing)
    • Coordinate with relevant parties to develop and analyze meeting survey data

Required Candidate Qualifications:

• 3+ years’ prior experience in supporting a senior executive or team
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Excellent organization and attention to detail
• Self-starter with strong reasoning and communication skills and comfort with ambiguity
• Strong orientation to customer service
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills

Candidate Qualifications and Traits:

• Professional maturity and judgment
• Desire and ability to work in a fast-paced, collaborative environment
• Able to keep many projects moving forward concurrently
• Experience with Asana is a plus
• Experience with Adobe is a plus
• Proven ability to create and sustain productive relationships with internal and external stakeholders at all levels
• Poised demeanor when dealing with other executives, leaders, and stakeholders
• Flexible and able to multitask, and switch priorities as needed within a collaborative environment
• Ability to listen to the needs of others, respond and adapt, and build relationships of trust across erse teams
• Previous experience supporting the HR Function, CPO, or c-suite executive is strongly desired

Our Commitment to Diversity, Equity, and Inclusion in Hiring

At Instruction Partners, we know that difference enhances, transforms and strengthens our ability to serve students and schools. We invite and celebrate ersity of all perspectives, and we are deeply committed to ensuring equitable access and voice throughout our organization. Instruction Partners is proudly an equal opportunity workplace, and we value the inclusion of persons who have experienced poverty and/or for whom English is not their first language, and every race, gender identity, sexual orientation, disability, culture, ancestry, religion, national orientation, age, marital status or Veteran status. Join us, and let’s work together to support great teaching and accelerate learning for every student.

Compensation:

The salary for this role is $60,000.00. Detailed information about the organizational compensation philosophy can be found here. Competitive benefits and private retirement investment options are available, as well as a generous vacation policy. See our detailed benefits package here: 2023 Benefits in Brief Overview

Other Considerations:

Be willing to travel as needed < 25%

Timeline:

Anticipated Start Date of July 10, 2023

Our Vision

All students experience an excellent education that prepares them to contribute to their community, achieve economic security, and pursue their dreams.

Our Mission

We work shoulder to shoulder with educators to support great teaching and accelerate student learning. We focus on small systems, both districts and charters, and we work to ensure equitable access to great instruction for students in poverty, students of color, students learning English, and students with disabilities.

Our Core Values

Live Big-Hearted

We care deeply about ourselves, each other, our work, our partners, and the students we serve. We value the differences each other brings to the table because we know ersity of voice, thought, and experience makes us better. We operate joyfully and without ego, collectively focused on the broader good.

Choose Optimism

We believe that, with the right support, every student can succeed. We have the courage to lean into challenges and believe in the possibility of overcoming obstacles while holding a high bar for ourselves, partners, educators, and students. As we advance antiracist actions, our path may not be smooth, but we will walk it anyway because we have faith that the journey will make our team and our education system better.

Advance Antiracism

We create and uphold space for all team members, partners, and students so they are seen, valued, and heard. We lift the voices and experiences of Black, Latinx, Native, and Asian American and Pacific Islander people. We actively look for and confront patterns and systems that cause inequitable harm in order to create more equitable outcomes within our organization and with partners. We embrace erse expressions of excellence that make our team more inclusive and effective.

Be Honest

We are open, authentic, and truthful with ourselves, teammates, and partners. Our trust in each other and our work gives us the courage to lean into difficult conversations, put forth new ideas, and give and receive feedback through the lens of equity of voice and experience. We understand the intense and gripping nature of our work, so we name our needs to ensure we are practicing self-care and love within our beloved community.

Get Practical

We believe support should be thoughtful by meeting people, schools, and systems where they are. We leverage the voices, strengths and stories of families, educators, partners and teammates to find answers, because we know there isn’t a one size fits all solution to the challenges of our education system. We always look for ways to work smart, focus on the most relevant impact, and reduce friction to make it easier to take action while grounding our progress in equity.

Keep Learning

We know and love that we don’t yet have all the answers because we are nerds for learning, even when it’s hard or ambiguous. We actively pursue new knowledge, research, and evidence so that we can leverage the latest insights and best practices in our work, then we put that knowledge to work in partnership with our team, our partners, and the students and communities we serve. We respect the learning that springs from our own anti racist journeys, and vow to activate our knowledge in pursuit of equity and excellence.

How We Work

Instruction Partners is a nonprofit organization dedicated to excellent instruction for all students, with a focus on students in poverty, students with disabilities, students learning English, and students of color. We keep one foot in practicality and the other in evidence-based best practices, because we believe that leveraging high-quality, grade-level content and providing just-in-time supports will accelerate learning for all students.

Instruction Partners spends time getting to know the needs of the educators, leaders, and systems it serves, allowing the team to custom-build service plans to support partner goals. Partnerships include on-the-ground support, and partnership team members serve as thought partners to the school systems they serve, a team educators can reach out to and feel supported by.

Instruction Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Instruction Partners complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Administrative Assistant (Temp. Part-time)

Temporary

Part-Time

Staff

REMOTE, REMOTE, US

Requisition ID: 1236

Reports to: Provost & Senior Vice President

Position: Temporary, Part-Time (4-6 month contract)

Location: Remote

Wage Range: $20.00 per hour

FLSA Status: Non-Exempt

Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. To apply for this position

Fielding Graduate University is an innovative global community dedicated to educating scholars, leaders, and practitioners in pursuit of a more just and sustainable world. We do this by providing exemplary interdisciplinary programs within a distributed and relational learning model grounded in student-driven inquiry and leading to enhanced knowledge. Fielding has approximately 1,050 students and 150 faculty members residing throughout the United States and internationally. Please visit our website at www.fielding.edu to learn more.

We are seeking an Administrative Assistant to work remotely on a part-time 20-hour per week basis.

SUMMARY

Reports to the Executive Assistant to the Provost and Senior Vice President for assignments related to the duties of faculty governance and the Office of DEI. Also provides administrative support for the VP DEI activities in a manner that reflects the University and the Office of DEI priorities and the University’s mission, vision, and values. Serves as secretary to and generates reports, minutes, and communications on behalf of the Office of DEI and the Global Inclusion Council, Bias Response Team, as well as University committees (i.e., Senate Leadership Committee (SLC), the Policy Review Committee (PRC), and Learning Community and Technology Committee (LCTC). Administers face-to-face and online meetings for these committees and facilitates broad support and communication within them. Maintains an overall standard of excellence and manages projects as assigned.

QUALIFICATIONS

• Applicants should have a bachelor’s degree in higher education, business or related field, or equivalent work experience. Two years of previous experience providing administrative support in an academic or business setting.

Skills needed:

• Excellent organizational and planning skills to effectively handle competing priorities, meet deadlines, follow up on assignments and do detailed work in order to successfully complete projects.
• Ability to make sound independent decisions with a high degree of tact, diplomacy, and professionalism.
• Excellent problem-solving skills to work independently, anticipate potential issues, and collaborate with others to propose solutions.
• Ability to gather and analyze data, draw conclusions, prepare written findings, and maintain confidentiality.
• Strong written communication skills to draft, edit and proofread a variety of documents.
• Excellent interpersonal skills to establish and maintain effective working relationships with employees at all levels of the organization as well as external constituents.
• Proficient in MS Office products with the ability to provide support around university-utilized technical products such as Moodle and MS 365.
• Knowledge and understanding of the University and VPDEI objectives and responsibilities
• Independent judgment in the management of continually fluctuating priorities
• Leadership ability, including the ability to lead group and teams through logistical processes
• Ability to provide sound, fact-based advice and influence decisions
• Ability to initiate and complete projects
• Ability to work independently
• Ability to meet deadlines
• Research capabilities
• Good professional relationships with iniduals across the campus community
• Ability to collect pertinent data for current or future projects; create database of materials; achieve maximum impact/exposure for projects via medium used; presentation of materials and distribution.

FIELDING’S COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Improving ersity, equity and inclusion is an active process that requires continuous commitment to promote collaborative learning and change through attracting, retaining, graduating, and honoring a more erse population of students, faculty, staff, alumni, and community friends. Fielding’s commitment to social and ecological justice is part of our explicit commitment to understanding, analyzing, and acting to reduce inequality, oppression, and social stratification, recognizing the linkages between economic, social, racial and ecological justice. The University strives to ensure that the values of DEI are embodied in all academic programs and course content, and also in faculty, staff and student performance and assessment. We challenge our community to think boldly and take specific actions that are realistic and measurable. By working here, you join a erse and vibrant community that advances Fielding’s world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.

Thank you for considering employment with Fielding Graduate University. Our employees are among our most valued resources, and we are committed to maintaining a erse and inclusive workforce comprised of talented, qualified, and hardworking iniduals. We strive to take good care of our employees and their families with excellent benefits, and to provide a stimulating and supportive work environment with opportunities for professional growth and advancement.

APPLICATION INSTRUCTIONS

Fielding Graduate University utilizes ADP Workforce Now for online applications. You will be prompted to create a user name and password to initiate the application process. Applications will not be considered complete unless both a resume and cover letter are uploaded. Do not use Easy Apply. Applicants are encouraged to have their employment history, educational information, and professional references on hand while completing the application. The online application process takes approximately 30-60 minutes. Upon completion, applicants will receive a confirmation of receipt via email.

Fielding Graduate University is committed to inclusive excellence and encourages ersity and inclusivity in all its enterprises. As an equal opportunity employer committed to social justice, we value and welcome iniduals of all ages, abilities, backgrounds, beliefs, genders, gender identities, gender expressions, marital status, national origins, race and ethnicities, religious affiliations, sexual orientations, veteran status – and other visible and nonvisible differences. We seek employees who are committed to creating a respectful, welcoming, and inclusive environment for all community members.

Executive Assistant

United States

req8353

We’re looking for a

Executive Assistant

This role is Remote

We are seeking a dynamic, remote Executive Assistant to support two of our C-Suite Leaders. The ideal candidate will have a strong administrative background, the ability to coordinate multiple competing priorities, and a polished, professional and positive attitude. This role will also lead the organization and coordination of related projects with our other Executive Assistants across the business.

Objectives of this Role

• With a primary responsibility of supporting the C-Suite Leaders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
• Manage professional and personal scheduling for the C-Suite Leaders, including agendas, mail, email, calls, travel arrangements, customer management, and other company logistics
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

In this role you will

• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Preparing detailed travel and expense reports, reconcile corporate card accounts, and follow through/follow-up on report
• Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Interface with employees, vendors and clientele of all levels for Executive-led meetings and, as requested, for board meetings and team offsites
• Prepare and distribute agenda in advance
• Arrange staff meeting including facilities, connection tools, and action minutes

You have what it takes if you have

• 5 + years executive level administrative support experience, C-level preferred
• A bachelor’s degree from an accredited university/college or equivalent work experience
• Experience overseeing budgets and expenses
• Experience developing internal processes and organizational systems
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
• Exceptional writing and grammar skills
• Demonstrated commitment to valuing ersity and contributing to an inclusive working and learning environment
• Consideration for privacy and security obligations

Extra dose of awesome if you have

• Experience supporting C-level
• Advanced PowerPoint skills and Media/production know-how

Total Rewards:

At Cornerstone, our transparent total rewards program is based on three core tenets: equitable pay, market dynamic research, and skill-based appraisal.

The base salary range for this position is: $62200 – $99500 USD In addition to competitive base pay, the compensation package for this role may include other incentives like bonus or commission, along with a generous benefits package. Additional base pay may be available if you reside in a high-cost metro area (New York City or San Francisco Bay Area). This range reflects the minimum and maximum salary for this position. Where an inidual’s pay falls within the range is determined by factors including, but not limited to, job-related skills, experience, and relevant education or training.

Our Culture:

Our mission is to empower people, businesses and communities. A culture created less by what we do and more by who we are. When people ask what our team is about, we point to our core values: champion customer success, bring our best, achieve together, get stuff done, and innovate every day. We’re always on the lookout for new, curious and capable people who can help us achieve our goal and we are seeking ersity in the people who join our team. We want to make sure that our company reflects the demographic of our customers, clients, and the communities in which we operate. So if you want to work for a friendly, global, inclusive and innovative company, we’d love to meet you!

What We Do:

Cornerstone is a premier people development company. We believe people can achieve anything when they have the right development and growth opportunities. We offer organizations the technology, content, expertise and specialized focus to help them realize the potential of their people. Featuring comprehensive recruiting, personalized learning, modern training content, development-driven performance management and holistic employee data management and insights, Cornerstone’s people development solutions are successfully used by more than 100 million+ people in 180+ countries and in nearly 50 languages.

Cornerstone takes special care to ensure the security and privacy of the data of its users.

Equal Employment Opportunity has been, and will continue to be, a fundamental commitment at Cornerstone OnDemand. All qualified applicants are given consideration regardless of race, religion, color, gender, sex, age, sexual orientation, gender identity, national origin, marital status, citizenship status, disability, veteran status, or any other protected class as provided in applicable Federal, State, or Local fair employment laws. If you have a disability or special need that requires accommodation, please contact us at [email protected].

#LI-KS1

Chargeback Specialist

Remote

About Fubo:

With a mission to build the world’s leading global live TV streaming platform with the greatest breadth of premium content and interactivity, FuboTV Inc. (NYSE: FUBO) aims to transcend the industry’s current TV model. Fubo operates in the U.S., Canada, France and Spain. The company also has a growing technology center in Bangalore, India that is developing strategic product and technology features for the global Fubo platform.

We’re rapidly growing in employees, subscribers, content offerings and awards — including being ranked highest in Customer Satisfaction among Live TV Streaming Providers by J.D. Power. Which means we need your help taking us to the next level.

Fubo is committed to excellence through ersity, which involves attracting talented people from erse backgrounds and traditions. We encourage everyone to apply.

*THIS IS A FULLY REMOTE POSITION*

Summary:

Responsible for analyzing, researching and processing incoming chargebacks through the billing platform.

Job Detail

• Performs Credit Card chargebacks resolution to ensure timely, accurate, and effective processing of fraud and dispute claims.
• Provides evidence when merchants ‘request for information’ before it becomes a chargeback
• Provides in-depth research and investigation into transactions of frauds or dispute claims, and provide evidence/documentation to support the investigation
• Ensures adherence and deadlines are met for all claims
• Ability to escalate issues to supervisors
• This is not a customer facing role, but will require a lot of cross team collaboration, analytical skills, and prior administrative experience

What to Bring:

• Strong analytical skills and ability to work accurately with billing transactions
• Clerical, technical, and administrative experience
• Ability to communicate effectively with all forms of communication in a professional manner (phone, chat, email)
• Proficiency in Windows or macOS screenshot programs, office, and Adobe reader
• Must be able to work independently with minimal supervision
• Punctual, regular, and consistent attendance is required
• Ability to speak, read, and write professionally in English
• Must be flexible with working hours. Available to work all shifts including weekends, holidays and emergency shifts as required.

Perks & Benefits:

• At Fubo, you will have the opportunity to personally influence what live media looks like after it goes through its next big transformation
• Professional development courses and learning opportunities
• Fubo provides a highly competitive compensation based on experience and market standards
• Robust benefit package including Health/Dental/Vision coverage sponsored up to 100% for employees, 401k, Life Insurance, and commuter benefits
• Free Premium Fubo Account
• Health and Wellness initiatives
• Unlimited PTO days and regular company-wide activities.
• Fubo’s main Headquarters are located in Midtown Manhattan, with offices in Denver, Paris, and Bangalore
• Fubo is an e-verified company

Fubo’s minimum base salary for this role if hired in New York City is $17 per hour; maximum base salary for this role is $17 per hour. Additionally, this role is eligible to participate in Fubo’s unlimited PTO, and a full range of medical benefits. Final offer amount will be at the company’s sole discretion and determined by multiple factors, including years and depth of experience and expertise, location and other business considerations. This role is also available to candidates outside of New York City area: different salary minimum and maximum compensation ranges may apply based on applicable market data and other factors at the company’s sole discretion.

Administrative Assistant – Remote

Job Description

ABS Kids is looking for a remote Administrative Assistant to join our team to provide administrative support to ensure efficient business operations.

Our Administrative Support team members play a vital role in advancing our mission to make a difference in the lives of children with autism spectrum disorder and their families. Every team member at ABS Kids is passionate about providing best in class support to our direct care providers, who in turn deliver the highest quality ABA therapy to our patients.

What would you do?

• Answer incoming phone calls, email, and providing information, and addressing inquiries
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Receive and distribute mail, either physically or electronically
• Prepare communications, such as memos, emails, invoices, reports and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Compiling, maintaining and updating company records
• Managing office inventory and working with vendors to ensure the regular supply of office materials
• Setting up appointments, scheduling meetings, distributing reports and managing the correspondence between the office and external bodies
• Compiling and maintaining records of business transactions
• Operating office equipment including printers, copiers, fax machines and multimedia instruments

Who are we looking for?

• High school diploma
• 2 years+ experience in a corporate office setting
• Ability to read, comprehend and deliver information effectively.
• Ability to multitask effectively
• Intermediate Proficiency in Microsoft Office, Adobe, and Docusign
• Organizational skills and ability to track/monitor tasks for reporting purposes
• Receptive to constructive criticism
• Ability to remain objectively oriented in a fast paced environment

What do we offer?

• Highly competitive hourly rate
• Full benefits
• Casual work environment
• Opportunities for advancement

Who We Are:

• ABS Kids is dedicated to empowering children with autism spectrum disorders and their families to reach their full potential – helping them learn, grow and reach incredible milestones.
• We take pride in our stellar support for providers, so they can do what they do best – deliver the highest quality ABA Therapy to our patients.
• At ABS Kids we are empowered by the breadth of our differences. Our mission is to create a culture where all people thrive because their erse stories are heard and celebrated. We commit to an evolving understanding of ersity as we learn from one another.
• We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Title: Executive Assistant – Information Technology

Location: US National

REMOTE – UNITED STATES

Vir Biotechnology is a commercial-stage immunology company focused on combining immunologic insights with cutting-edge technologies to treat and prevent serious infectious diseases. Vir has assembled four technology platforms that are designed to stimulate and enhance the immune system by exploiting critical observations of natural immune processes. Its current development pipeline consists of product candidates targeting COVID-19, hepatitis B and hepatitis D viruses, influenza A and human immunodeficiency virus.

We believe the success of our colleagues drives the success of our mission. We are committed to creating a company passionate about equality, inclusion, and respect. When everyone feels supported and encouraged to give their best, we will collectively deliver outstanding results. We are proud to have been ranked the fastest-growing company in North America on the 2022 Deloitte Technology Fast 500™.

Vir Biotechnology (Vir), a San Francisco company with a bold mission to end infectious disease, is looking for an experienced Executive Assistant for our amazing team! The most incredible opportunity awaits you if you have C-level support experience in Information Technology! You will report to the SVP, CIO. This role is open to remote employees.

RESPONSIBILITIES AND LEARNING OPPORTUNITIES:

• You are a logistical expert and master of calendar Tetris who will schedule meetings and get our leaders to activities on time
• Provide administrative support for IT purchasing and tracking activities including procurement and legal processes, license tracking and renewals, asset tracking, and access management
• Provide administrative support to the CIO and IT leadership team members; keep them well informed and well prepared for upcoming commitments and responsibilities
• Prioritize conflicting needs and competing demands, to include the management of several very active calendars
• Coordinate both domestic and worldwide travel plans including expense reporting and reimbursement and reviewing and obtaining travel visas
• Collaborate with other parties including IT vendors to coordinate calendars, requests, and events
• Represent IT as a function within the Executive Administrator community including evaluating IT related issues from other Admins and working with the helpdesk team to resolve
• Be an ambassador for using information technology and best practices within the Executive Administrator community
• Create impactful relationships with peers and positively influence their productivity through use of information technology
• As part of the IT Leadership Team, play a role in the high performance of the team through management of agenda, meetings and events that support IT Strategy
• Support employee engagement and promote a positive workplace culture
• Uphold a strict level of confidentiality

QUALIFICATIONS AND EXPERIENCE:

• 8+ years of experience supporting a large team and C Suite Executives
• B.S. / B.A. degree
• Previous pharma/biotech industry experience
• Ability to work under pressure to meet deadlines
• Committed to job and team; available after hours and on weekends by e-mail and phone, as needed.
• Analytical and problem-solving skills
• Proficiency with MS Office Suite
• Able to travel occasionally to support team events

#LI-225024411_AA1

#LI-Remote

Vir’s compensation and benefits are aligned with the current market and commensurate with the person’s experience and qualifications. All full-time employees receive a package that includes: compensation, bonus and equity as well as many other Vir benefits and perks such as: health, dental, vision, life and disability insurance benefits, non-accrual paid time off, company shut down for holidays, commuter benefits, child care reimbursement, education reimbursement, 401K match and lunch for all lab essential personnel!

Travel Administrator

Locations

• US-REMOTE-DC
• USA-Remote (Any)
• US-REMOTE-NC

Time Type: Full time

Job Requisition Id: Requisition – 2023200617

Job Summary:

Responsible for all aspects of travel reservation and expense processing; enforcing company policies and procedures. Coordinates business travel reservations and expenses for employees and supported travelers consistent with organizational policies and cost guidelines. Procure and support travel reservations; airfare, car, hotel, transportation, obtaining passports and visas, etc. Reconcile and support expense report processing, credit card reconciliation, journal entries, vendor payments, etc. Perform other administrative duties related to departmental workflow. Support and participate in the implementation and training of new travel programs, projects, policies, and procedures.

Accountabilities:

• Follows departmental, project and funder policies and procedures ensuring compliance.
• Processes travel reservations, expense reimbursements and administrative workflow.
• Procures travel via travel related systems (i.e. native Sabre), or other procurement system or vendor.
• Ensures unused tickets and refunds are processed per procedure
• Assists with visa and passport processing.
• Processes reconciliation and administrative workflow for traveler expense reports.
• Processes vendor bills, journal entries, vendor payments, general ledger (GL) items, etc.
• Reconciles credit card accounts and processes payments.
• Utilizes contracts and vendor relationships to reduce cost.
• Ensures files are processed per departmental, project and funder requirements.
• Resolves and reports travel and expense (T&E) issues and follows through with resolution.
• Responds to questions from employees, clients, supported travelers and partners.
• Supports implementation of travel programs, projects, and policies and procedures.
• Provides training for users regarding travel procedures, policies, and related T&E systems
• Performs other duties assigned.

Applied Knowledge & Skills:

• Knowledge on related travel systems (i.e., native the Sabre GDS and Concur).
• Articulate, professional and able to communicate in a clear, positive manner.
• Excellent interpersonal and telephone skills
• Excellent organizational skills.
• Ability to work in a fast-paced, customer-driven environment.
• Ability to multi-task, prioritize, and manage time effectively in a high stress environment.
• Strong decision-making, problem-solving, and project management skills
• Ability to work under pressure with specific deadlines and attention to detail.
• Ability to work independently and in a team environment.
• Ability to meet deadlines and manage staff effectively to accomplish goals.
• Excellent oral and written communication skills.
• Must be able to read, write and speak fluent English.

Problem Solving & Impact:

• Works on problems that are erse in scope and require judgment in resolving or making recommendations.
• Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
• Decisions made generally affects own job or specific functional area.
• Supervision Given/Received:
• Has no supervisory responsibility.
• Receives instructions on new assignments.
• Typically reports to a Manager or Director.

Education:

• Associate’s Degree or its International Equivalent in a Related Field.

Experience:

• Typically requires a minimum of 5+ relevant travel coordination / reimbursement and administrative support experience.
• Prior experience with USG regulations required
• Prior experience with implementation, support, maintenance, and administration of travel related programs required. (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience troubleshooting travel systems and their related customer service issues required (i.e., Concur, Sabre, Deltek/TE10-Costpoint)
• Prior experience in training and supporting travel system users required.
• Proficiency on native Sabre GDS and Concur required
• Prior experience with SharePoint, document workflow and collaboration tools required.
• Domestic and International Corporate travel planning experience required.
• Prior experience in a non-governmental organization (NGO) preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.

The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $50,000 – $80,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Administrative Assistant / Sales Coordinator (IB)

Remote Latam 

External – Sales & Marketing

Full-time/ Remote

Do you want to earn a salary in USD?

Would you like to work from wherever you want?

Hi, You finally found us!

Why work at Blue Coding?

At Blue Coding we specialize in hiring excellent developers and amazing people from all over Latin America and other parts of the world. For the past 9 years, we’ve helped cutting-edge companies in the United States and Canada -both large and small, build great development teams and develop great products. Online shops, digital agencies, SaaS providers, and software consulting firms are a few of our clients. Our team of over 100 engineers is distributed in more than 10 countries across the Americas. We are a fully remote company working with a wide array of technologies and have expertise in every stage of the software development process.

Our team is highly connected, united, and culturally erse, and our collaborators are involved in many initiatives around the world, from wildlife preservation to volunteering at local charities. We also participate in group activities like movie nights, trivia, and meme competitions. We stand for honesty, fairness, respect, efficiency, hard work, and cooperation.

What are we looking for?

In this opportunity, we are looking for an Administrative Assistant / Sales Coordinator to work with one of our American clients and help them make it easier for physicians and healthcare professionals to access clinical reference sources, stay on top of the latest clinical information, learn about new treatments, continuing medical education credits and communicate with peers. We’re seeking a collaborative, proactive team player, with a high level of technical competency & leadership, strong analytical and problem-solving skills, and great attention to detail, this fully remote job is for you. So if you have the skills and can get the job done, come to join us and work from anywhere you want!

What’s unique about this job?

Our client is an online media and technology company that serves businesses and consumers in Automotive, Health, Legal, and Home/Travel. Their fully integrated approach combines leading web solutions for businesses with media websites for consumers. Their award-winning consumer websites serve more than 250 million monthly visitors. They employ more than 5,000 people in over 20 office locations around the world. They are proud to foster a unique culture that combines the innovation of a start-up with the stability and profitability of an established corporation. The role will assist where needed in day-to-day admin tasks such as the monitoring of support ticket queues, conducting testing, and maintaining the platform while providing expertise and best practices when implementing new functionality. You will be working with a Salesforce Developer to ensure the client’s organization utilizes different tools and capabilities offered by Salesforce effectively and efficiently. Our client is looking for someone with migration experience between separate Salesforce instances.

Here are some of the exciting day-to-day challenges you will face in this role:

• Build and maintain strong internal relationships – working closely with Global Sales Team and surrounding supporting teams (Contracting, Account Management, Media Planning, Finance, etc.)
• Manage contracting process with clients and internal stakeholders to ensure contracts are processed in a timely manner
• Collaborate closely with Finance to ensure accurate billings/payment/PO processing
• Meet regularly with Sales Planners and prepare summary status reports for Sales
• Coordinate with the reporting team to ensure they have the details/materials required to build monthly operational metric reports
• Review monthly reports for accuracy
• Respond to external and internal client requests in a timely manner with exceptional follow-through
• Provide support in Salesforce; pulling weekly pipeline reports, trend analysis etc for Sales Team and VP

You will shine if you have these:

• An administrative or sales support background
• Excellent documentation skills (MS Word, Excel, PowerPoint a minimum)
• Knowledge of Internet technologies (CRM systems)
• Ability to multi-task in a fast-paced environment, results-driven, and great communication skills both written and verbal
• Strong interpersonal skills with the ability to work effectively with a wide variety of professional staff from varied disciplines and backgrounds
• High organizational skills and ability to manage a number of projects at the same time
• Ability to prioritize own workload
• Passion for customer service and for ensuring clients have the best experience possible
• Demonstrates drive, being a self-starting independent worker
• A team player with a high level of dedication
• Must be detail-oriented, proactive, and flexible
• Fluency in English

Title: Administrative Assistant – Human Resources – Fully Remote

Location: United States

Job Type

Full-time

Description

Position Objective:

The Administrative Assistant in Human Resources (HR) is a remote entry-level role ideal for anyone seeking to learn and grow their skills and join the world’s largest animal rights organization. This full-time work-from-home role offers benefits, paid holidays, sick time, vacation time and more!

The best candidate will be a “people person” who applies their positive attitude to enthusiastically help staff members and support our HR Department with projects and assignments. The administrative assistant will take charge of various behind-the-scenes administrative tasks and will shine their creativity in the HR department by working with PETA Animal Rights Interns, applicants for employment, and staff members.

What your day will look like:

You will be responsible for a number of administrative tasks, such as surveying staff members, organizing meetings, processing invoices and company forms, and maintaining files and databases. So, you’ll get the chance to experience a little bit of everything that we do.

Interns with PETA and the PETA Foundation are accepted on a rolling basis, you will collaborate with the intern program manager to recruit interns, help coordinate one-of-a-kind learning opportunities throughout the internship, and serve as a mentor for interns.

Welcoming aboard new staff members and helping to set them up for success will be a primary responsibility! This includes hosting New Hire Orientations, requesting and collecting new hire forms, and ensuring that New Hires are ready to begin. From I-9’s to offer letters, and entering a New Hire into our HR platform, you will be responsible for creating a solid first day.

Around here, animal rights training and professional development are a top priority. You’ll work on assignments creating helpful a knowledge base for staff members and interns.

Putting to work your writing and problem-solving skills to correspond with staff members, interns, and applicants to assist with routine queries, provide valuable training, and throughout troubleshooting because Happy, Helpful, HR’ is our motto.

We’ll come to you for help with the PETA Life Instagram Twitter accounts, and you will help to run the PETA LinkedIn account. Come ready with some ideas to highlight our organization’s culture and staff.

You’ll handle a large amount of confidential information, while assisting with personnel matters, supporting department functions, and more.

The above doesn’t cover everything but gives the gist of the position. There will be more that comes up, so expect to help with other miscellaneous projects assigned by the supervisor.

Requirements

The strongest candidate will be one who has demonstrated thorough knowledge of animal rights issues and PETA campaigns. You should support PETA’s philosophy, be able to advocate PETA’s positions on issues professionally and be committed to the objectives of the organization.

Having at least one year of experience with public speaking, correspondence and/or representing a company publicly is helpful, but as long as you are willing to learn, we’re happy to teach!

Working in an environment with quick timeframes isn’t for everybody, and the pressure will be heavy most of the time, so candidates must have great time-management and organizational skills.

You’ll need solid writing skills, including excellent grammar and sentence structure in order to best serve the needs of applicants, interns and staff members!

To make big things happen for animals, we work in a variety of software programs including Office 365, Zoom, our HR Information system, an invoice payment website, and a task management platform. We’re looking for someone willing to learn how to use new software applications and apply newly acquired skills to successfully complete assignments.

Naturally, you’d need to be committed to the objectives of the organization, and living a vegan lifestyle would be part of this. Because of our public-facing role as the HR department, we also strive to maintain a professional appearance.

Most of all, you must have the drive to help animals and support a team working for their liberation around the world.

The hourly pay range for this position is $15.00 – $19.06 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.