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Administrative Assistant

• Product Development
• Remote job

Job description

We’re TeeTurtle, a bustling eCommerce/consumer products company that creates nerdy apparel, toys, games, and accessories. We are looking for a talented Administrative Assistant to keep product development priorities updated and organized to ensure a seamless, on-time delivery of creative projects. This role is a full-time, exempt position and reports to the Creative Program Manager. This role does not have any direct reports.

The ideal candidate is highly organized, detail-oriented, and efficient. They don’t get flustered by a lengthy task list, and they quickly learn new processes. They have strong communication skills and know-how to identify problems and when to ask questions to ensure everything runs smoothly.

Job Responsibilities:

• Set up and organize all product development queues to ensure processes are executed within expected timelines and each project is completed on schedule;
• Manage and maintain all technical and product file folders, ensuring all files are current, organized, updated, and available to internal teams without confusion about which versions of files are to be utilized;
• Collaborate with the design, marketing, sales, and game teams to understand their priorities in order to prevent roadblocks and facilitate access to necessary information;
• Suggest and implement process improvements to continually increase creative output and minimize errors and frustration among internal partners;
• Coordinate with internal partners within the Creative Development team to document SOPs for important processes such as tech-pack creation, file organization, and prototyping/sampling to ensure clear and consistent documentation is available;
• Assist in creating and presenting training materials and product guidelines to help other members of the team learn and grow;
• Collaborate with the Creative Program Manager to execute new projects that support the company’s creative vision and growth goals by identifying actionable steps to allow successful implementation;
• Develop expert-level knowledge of day-to-day tasks and deliverables to inform project scope, timelines, and dependencies;
• Contribute to a culture of creative excellence to promote innovation every day;
• Other duties and projects as assigned.

Requirements

• Bachelor’s degree (or equivalent work experience);
• 3+ years of demonstrable experience in project management, high-level/executive administrative support, operations management or similar;
• CAPM, PMP, and/or Agile (CSM, CSPO) certification preferred;
• Experience working in a hypergrowth environment with unexpected and last-minute changes;
• Experience implementing and adjusting to new processes at scale with creative teams;
• Experience in managing large numbers of tasks with multiple timelines and priorities;
• Ability to manage tasks independently and prioritize effectively;
• Demonstrated ability to adhere to strict style guidelines across multiple brands;
• High level of initiative and willingness to take ownership of projects and tasks, even when not directly assigned;
• Strong attention to detail;
• Strong organizational and communication skills;
• Strong sense of responsibility and accountability;
• Working knowledge of Trello or other project management software preferred;
• Strong working knowledge of Google Docs and Sheets or Microsoft Word and Excel;
• U.S. residency required.

Salary Range:

$35,000~$45,000/yr, based on experience

What We Offer:

• Competitive salary and potential to receive an annual performance-based bonus
• Generous PTO policy to provide you flexibility and work-life balance
• 401(k) with a company match
• Defined contribution health plan that can cover the full cost of an employee-only medical plan, or be used toward other employee-only or family benefits such as medical, dental, vision, pet insurance, and so much more!
• 75% employee discount on TeeTurtle.com and UnstableGames.com
• Optional education assistance
• A creative and fast-paced work environment
• A culture of integrity, compassion, and curiosity

TeeTurtle provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected status in accordance with applicable federal, state and local laws. TeeTurtle complies with applicable state and local laws governing nondiscrimination in employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Title: Executive Coordinator to the CEO

Location: United States (Remote)

About Andela

Andela exists to connect brilliance and opportunity. Since 2014, we have been dedicated to breaking down global barriers and accelerating the future of work for both technologists and organizations around the world.

For technologists, Andela offers competitive long term career opportunities with leading organizations, access to a global community of professionals, and education opportunities with leading technology providers.

For companies, Andela provides access to a global network of fully integrated team members that unlock their business’ innovation and growth potential.

At Andela, we are deeply passionate about creating long-lasting and transformative growth opportunities for all and doing it in an E.P.I.C. [andela.com/careers] way.

We are excited to continue building our remote first team with incredible people like you!

About the Role:

This is Executive Coordinator to the CEO of Andela, perfectly suited to a resourceful, hardworking, intellectually curious inidual who wants to work with and learn from some of the sharpest leaders in the start-up world. If you want to witness and take part in how a start-up operates, strategizes, and iterates you will see all of this first hand and in our fast paced environment. While there are many administrative tasks you’ll be responsible for you will simultaneously and daily be exposed to the evolution of the business at its very genesis. This exposure will be critical to understanding the goals, needs, personal preferences of the players which is in turn essential for you to deliver the role well. The Executive Coordinator serves as the CEO’s primary coordinator and liaison for internal and external relations. Your responsibilities will revolve around assisting the Chief in handling priorities and meeting deliverables to the organization. Your main objectives are to expand the CEO’s bandwidth and support the senior leadership team. You will report to Andela’s Chief of Staff and collaborate with the CEO several times/week to agree on priorities, responses, preferences, and what is upcoming.

Key Responsibilities of the Role:

• Organize calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements. Briefs/updates/reminders on upcoming meetings and ongoing obligations.
• Handle CEO’s email correspondence and prioritize emails/events, ensuring timely responses.
• Work daily with Andela’s CEO and Chief of Staff; Provide support in establishing relationships critical to the success of the business, and handle a variety of special projects, some of which may have wide organizational impact.
• Partner with the Client Organization to draft, send, monitor client outreaches for the CEO.
• Support scheduling needs of select C level executives at Andela.
• Responsible for the CEO’s expense reporting.
• Continually think of new ways to optimize and build processes for efficiency.
• Research various topics and build succinct overviews as the need presents itself.
• Handle/oversee the CEO’s travel plans including airfare bookings, hotel accommodations, ground transportation, co-working spaces when traveling, etc.
• Create, drive, and own the yearly operating calendar of the organization which maps Board meetings, Executive Leadership meetings, and other Leadership and staff meetings for the year. Collaborate with the Director of Andela Experience and the Chief of Staff, in determining strategic locations for these meetings.
• Handle confidential company, personal, sensitive personnel or other organization matters with the utmost discretion and professionalism.

The key attributes for this role are:

Curiosity to Learn:

• Interest in understanding the business which will only improve your ability to meet the various demands of the Chief and Company.
• You are energized about process and continuous improvement.

Leadership:

• You can ramp up quickly on assignments and tasks with minimal guidance.
• You can think expansively, modify ideas for problem solving, take full ownership of your responsibilities and be willing to focus and commit to get work done.
• You are exposed to confidential information at the highest level of the organization and you need to not only maintain strict confidentiality but you must also use the info you gain to guide and prioritize your work.
• Superb interpersonal skills and the ability to build and maintain excellent relationships with all levels of the Company, customers, board members, and external partners.

Creative Problem Solving:

• You are highly resourceful, able to see around corners, proactively anticipate blockers to daily operations and tackle for them.
• You understand and have learned enough about competing priorities to know what is most significant and act accordingly but you also have an eye to how and when to pivot
• You are also able to understand the scope of operation of the Executive Office, develop relationships outside your own team to drive outcome.

Critical Thinking:

• Forward thinker, you possess confidence and initiative that allows you to make independent decisions towards optimizing the CEO’s time.
• You deliver high-impact work within set timelines, while also being careful with all types of resources (e.g. money, time, materials etc).

Operational Excellence:

• You understand the challenges of working with senior executives, and are able to navigate them seamlessly; you are unflappable.
• You understand confidentiality, and treat all persons at Andela in a way that encourages mutual respect, equality, ersity and inclusion.

A Deep Commitment to our Mission:

• You are committed to creating large-scale change and impact.

In addition, an extraordinary candidate has these attributes:

• A polished professional who demonstrates drive and initiative
• Thrilled by the idea and challenge of working in a fast paced start-up environment.
• Has emotional maturity and excels in ambiguity.
• Is not afraid of hard work or long hours on occasion
• Has a strong proficiency Excel, Powerpoint, and with the Google Suite of products (Mail, Calendar, Drive), plus proficient in designing, creating, and maintaining Drive spreadsheets
• Attention to detail and is willing to double and triple check their work.
• Excellent writing, narrative-building, and proofreading skills. You catch the omissions/errors everyone else misses.
• Facility in verbal and cross-cultural communication. Understands the complexities of remote working with people in multiple locations.
• Can plan and conduct complex and sensitive administrative and operational duties.
• Can organize and prioritize work to meet critical timelines.
• Has very strong Project Management and logistical management skills
• Is a calm and effective multi-tasker, who doesn’t drop the balls
• Travel occasionally for work engagements.
• Must be an all around incredible person we have a strict no jerks policy at Andela.

Benefits

• Fully Remote work culture – we hire globally and all of our roles are fully remote!
• Bring your own device stipend – buy your own laptop with funds from Andela
• Quarterly work from home stipends
• Flexible working hours
• Equity (as a part of compensation package)
• Healthcare, 401k / pension (US only)
• Andela Affinity Groups
• Growth & development paths
• Generous Paid Time Off, Parental Leave, Compassionate Leave
• And more to come! We’re on a journey to reimagine global benefits at Andela

At Andela, we outcompete through ersity. We know that our strengths lie in the multiplicity of talents, perspectives, backgrounds & orientations resident in our community and we take pride in that. Andela is committed to a work environment in which all iniduals are treated with respect and dignity. Each inidual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discriminatory practices. Andela provides equal employment opportunities and workplace to all employees and applicants without regard to factors including but not limited to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, pregnancy (including breastfeeding), genetic information, HIV/AIDS or any other medical status, family or parental status, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. This commitment applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Our policies expressly prohibit any form of harassment and/or discrimination as stated above.

Andela is home for all, come as you are.

Executive Assistant – Remote

Los Angeles, CA

Full time

job requisition id JR22-185

Job Description:

TrueCar is on a mission to revolutionize the way that consumers engage in the vehicle purchase and ownership experience. We’re building an end-to-end consumer journey that’s uplifting, empowering, and unrivaled in the marketplace, and we’re looking for the best and brightest to help us achieve our goals. We’re on the hunt for teammates who embrace challenge, relentlessly innovate, and reject the notion that ‘it can’t be done.’

TrueCar maintains a Dynamic Workplace, allowing employees to have their primary workstations at home, with office space in Santa Monica, CA and Austin, TX to be made available to iniduals and teams to use as needed. Employees enjoy excellent benefits (100% employer-paid health/vision/dental premium, 401k with contribution matching, equity for eligible roles, etc.) as well as perks like monthly credits for at-home food delivery, internet/mobile phone service coverage and fitness expenses. In short, we care deeply about our teammates and build employee-centric programs that prove it.

About the Job:

The Executive Assistant role will primarily report and provide project management and executive administrative support to the CTO and will be embedded into the Technology function. This role will manage several ongoing and ad-hoc projects primarily in the Technology function, as well as Consumer and Product functions on an as needed basis. Additionally, this role will be responsible for delivering and coordinating engaging and effective meetings and events and provide ongoing executive administrative support to the Chief Consumer Officer and the Head of Product.

What You’ll Do:

• Lead and project manage department-wide projects that focus on employee engagement (e.g. TrueCar’s internal Hackathon, Friday Forum, All Hands, various conferences and off-sites, Engineering blog and Engineering Brand Committee).
• Responsible for other special projects as needed with a high degree of collaboration across teams and functions.
• Create and design highly visible decks and other materials (e.g Board of Directors, NADA materials, etc.) collaborating directly with Senior Leadership on content, deliverables and deadlines. Provide unique, thoughtful and creative design and feedback on decks and materials to the senior leadership team.
• Plan and lead the execution of department-wide internal meetings, events and communications which include facilitating the creation of the agenda, decks and other applicable communications as well as driving the logistics for the meeting or event.
• Drive CTO & Tech Leadership meeting agendas, take notes, track action items and follow up/through to drive alignment and accountability with assigned owners.
• Proactively anticipate the needs of the Technology Senior Leadership and drive efficiencies and improvements to build capacity for the team.
• Research and present ideas to the senior leadership team on how to deliver more engaging meeting and event experiences to the assigned groups by collecting input from the internal technology, consumer and product team members at all levels and collaborating with other departments.
• Provide routine and complex administrative support to the Chief Technology Officer, Chief Consumer Officer, and the Head of Product primarily with calendar management, expense reporting, travel, meeting and offsite logistical support.
• Collaborate on and create exceptional written and verbal communications and materials for internal and external stakeholders, including board materials and internal company presentations.

What You’ll Need:

• 8+ years of executive administrative support
• 5+ years of project management experience and demonstrated ability to collaborate across teams and levels of the organization
• Ability to work independently to proactively identify daily priorities and a proven bias for action to complete tasks
• Strong organizational and time-management skills. Ability to effectively handle multiple tasks at the same time without losing track of priorities and important details
• Excellent people skills. Highly skilled at building rapport and collaborating with all levels of the organization from board members to inidual contributors
• Excellent written and verbal communication skills. Ability to comfortably handle department-wide communications as well as 1-1 communications with clarity and effectiveness
• Highly skilled in anticipating people’s needs in pursuit of improving productivity and creating efficiencies through well thought out solutions and proactive actions
• Ability to work across multiple constituents at senior levels while ensuring there is clarity and priority to the work requested/to manage up with grace.
• Demonstrated ability to operate with a high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company
• Tech savvy. Proficiency in Google Suite tools and a strong ability to learn new technologies and tools, as needed
• Previous experience supporting a technology organization preferred
• Ability to create engaging Google Slide Decks or Powerpoint presentations desired

*** While this position is open to remote work through TrueCar’s Dynamic Workplace initiative, applicants may not reside in Colorado. Colorado candidates will be required to relocate. ***

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Title: Administrative Secretary

Location: US National – Remote

We are seeking an Administrative Secretary who is vital to the operations of the Whiting School of Engineering Office of Undergraduate Academic Affairs, providing administrative support to the Vice Dean for Undergraduate Education, the Associate Dean for Undergraduate Academic Affairs, the Assistant Dean for Undergraduate Academic Advising, and the Director for Undergraduate Faculty Mentoring.

The successful applicant is an organized, detail-oriented inidual, who manages multiple competing priorities with grace. They build collegial working relationships with various personalities with ease and possess the judgment to work independently as a contributing member of a team. The Administrative Secretary reports to the Assistant Dean for Undergraduate Academic Advising.

The position offers a fully remote schedule for someone who can manage the competing requirements of the job.

Specific Duties & Responsibilities:

Administrative Support Vice Dean for Undergraduate Education

• Maintain an accurate calendar at all times for the Vice Dean of Undergraduate Education based on knowledge of goals and priorities.
• Schedule appointments and meetings with faculty, students, staff, and others across the University.
• Prepare agendas and materials for meetings.
• Draft and prepare office communications for signature.
• Proofread and edit confidential and sensitive information.
• Make travel arrangements and process reimbursements as needed.
• Provide Administrative support for ongoing special projects.
• Maintain and organize electronic and paper files.

Administrative Support Associate Dean for Undergraduate Academic Affairs

• Maintain the calendar for the Associate Dean for Undergraduate Academic Affairs.
• Schedule meetings and work collaboratively with internal and external organizations to ensure an accurate calendar at all times.
• Schedule appointments and meetings with faculty, students, staff, and others across the University.
• Make travel arrangements and process reimbursements as needed.
• Provide Administrative support for ongoing special projects.
• Maintain and organize electronic and paper files.

Administrative Support Director of Assistant Dean for Undergraduate Academic Advising

• Maintain the calendar for the Assistant Dean for Undergraduate Academic Advising.
• Schedule meetings and work collaboratively with internal and external organizations to ensure an accurate calendar at all times.
• Schedule appointments and meetings with faculty, students, staff and others across the University
• Make travel arrangements and process reimbursements as needed.
• Provide administrative support for ongoing special projects.
• Maintain and organize electronic and paper files.

Administrative Support Director of Undergraduate Faculty Mentoring

• Maintain the calendar for the Director of Undergraduate Faculty Mentoring.
• Schedule meetings and work collaboratively with internal and external organizations to ensure an accurate calendar at all times.
• Schedule appointments and meetings with faculty, students, staff and others across the University
• Make travel arrangements and process reimbursements as needed.

Provide Administrative Support for Undergraduate Faculty Mentoring Program

• Maintain and organize electronic and paper files.

Minimum Qualifications (Mandatory):

• High School Diploma/GED.
• Two years related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

• Bachelor’s Degree preferred.

Special Knowledge, Skills & Abilities:

• General office or administrative experience with solid customer service skills (preferably in an academic environment).
• Requires strong oral and written communication skills.
• Ability to work with multiple constituencies (students, faculty, and staff).
• Basic computer proficiency (Microsoft Word, Excel, PowerPoint).
• Familiarity with Johns Hopkins technology systems, especially SAP

Classified Title: Administrative Secretary

Role/Level/Range: ATO 37.5/02/OD Starting Salary Range: Commensurate with experience Employee group: Part-time

Schedule: M-F As Scheduled, Up To 25 hours Weekly Exempt Status: Non-Exempt Location: Telecommute Department name: Academic Affairs Ugrad Personnel area: Whiting School of Engineering

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Executive Assistant- VP of HR and Sr. Director, Total Rewards

UNITED STATES

GENERAL & ADMINISTRATION

REMOTE FULL-TIME

About Kraken

As one of the largest and most trusted digital asset platforms globally, we are empowering people to experience the life-changing potential of crypto. Trusted by over 8 million consumer and pro traders, institutions, and authorities worldwide – our unique combination of products, services, and global expertise is helping tip the scales towards mass crypto adoption. But we’re only just getting started. We want to be pioneers in crypto and add value to the everyday lives of billions. Now is not the time to sit on the sidelines. Join us to bring crypto to the world.

To ensure Kraken is the right fit for you, please ensure you read Kraken Culture Explained to find out more about us!

This position will be responsible for a broad range of support duties to enable the VP of Human Resources and the Sr. Director of Total Rewards, and their teams to perform optimally. To be successful, you will have to be able to juggle multiple responsibilities in parallel, anticipate deadlines and changes, be very self-organized, articulate, coordinate with other peers and senior executives, and smoothly collaborate in a fast-paced environment where teamwork, professionalism, confidentiality, and communication are important.

What you’ll do

• Assist executives in scheduling one-off and series of meetings with internal and external parties; deftly manage conflicts and prioritize time utilization
• Increase the efficiency and efficacy of the executives through various optimization and prioritization across a range of complex, critical topics
• Ensure appropriate confidential awareness is applied with external and internal stakeholders at all levels
• Organize domestic and international travel as well as meeting venues for executives, team members, and external parties as needed
• Anticipate, compare, and process expenses related to above
• Organize and manage corporate events for executives, industry contacts and external parties as needed
• Assist with preparation for key strategic meetings (i.e. create summarized agendas)
• Prepare, catalog, distribute materials, reports, and other executive content
• Build relationships with the broader team while acting as a gatekeeper for the executive
• Additional tasks and assignments: such as tracking invoices, mailings, packages, etc.

Who you are

• 3 – 4+ years as an Executive Assistant supporting executives in a fast paced environment
• Prior experience supporting executives in a start-up will be considered a bonus
• Experience planning and executing corporate events
• Tech savvy and familiar with MacOS, Slack, Google Suite and Zoom
• Thrive in a fast-paced environment where you get to utilize your resourceful, problem solving nature
• Competent in organizing multi-stakeholder and multi-time zone meetings and events
• Able to deal with conflicting priorities with ease and confidently communicate with staff at all levels
• Understanding and ability to build modern presentations and spreadsheets would be a bonus
• Self-starter yet seek and enjoy the opportunity to collaborate with others
• Detail oriented and analytical, with the ability to follow-through
• Self-motivated, flexible and able to thrive in a result-driven environment with tight deadlines
• Compassionate and caring with high EQ

We’re powered by people from around the world with their own unique and erse experiences. We value all Krakenites and their talents, contributions, and perspectives, regardless of their background. We encourage you to apply for roles where you don’t fully meet the listed requirements, especially if you’re passionate or knowledgable about crypto!

As an equal opportunity employer we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.

Administrative Assistant – Operations

Level – Experienced

Remote Type – Fully Remote

Position Type – Full Time

Travel Percentage – Negligible

Job Shift – Day

Description

ADTRAV Travel Management, founded in 1977, has over four decades of experience in managing corporate, government, vacation, group, meetings, and incentive travel programs across the United States. We have experienced steady growth throughout our history and are currently ranked as one of the top business travel management companies in the country.

The Travel Support Specialist will assist agents and management with various aspects of the reservation and reporting process. This position is a remote position.

Major Duties & Responsibilities

• Assist frontline agent and hold for vendors when appropriate allowing agent to quickly service clients
• Assist leadership with various duties to include but not limited to distributing emails, monitoring bright metrics, gating agents in support of SLA requirements, monitor queue work and distribute as appropriate
• Ensures that all Department Processes are properly documented and communicated
• Research weekly/monthly SLA reports when performance is below contract
• Support leadership with call monitoring objectives
• Distribute monthly agent scorecard results

Qualifications

Required Knowledge, Skills & Qualifications

• Excellent phone etiquette, customer service and presentation skills
• Comfortable working in a fast paced environment with performance based metric responsibility
• Ability to manage multiple priorities simultaneously and complete tasks with minimal supervision
• Proficient with Microsoft Office, mainly Outlook, Excel and Word

Preferred Knowledge, Skills & Qualifications

• Experience creating and maintaining information databases and trackers

Physical Requirements:

This position is sedentary in nature, which requires very little to no lifting, pushing and pulling. The primary functions of this position include but are not limited to the ability to perform work utilizing a computer for extended periods of time. The ability to sit or stand for extended periods of time without leaving the work area is required.

Executive Assistant

NEW YORK CITY, NY; SAN FRANCISCO, CA; CHICAGO, IL; LOS ANGELES, CA; SEATTLE, WA; PORTLAND, OR; UNITED STATES – REMOTE

About the Team

DoorDash is scaling at an unprecedented rate, and we are hiring an Executive Assistant to partner with leaders of our organization. As operators and marketers, we partner with all of your favorite restaurants and local merchants to make DoorDash the #1 local delivery app.

You’ll be an essential part of the team, responsible for keeping our executives efficient and allowing them to make a difference while building and scaling new ways to delight our customers using the DoorDash platform. We aim to be one step ahead. We value going into each day making the impossible possible.

About the Role

You will support our executives in our Global Sales and Operations organization and their teams. You will be their “go-to” person for calendar management, team-building activities, and project management. You will report to the Executive Business Partner to the Chief Revenue Officer on our Administrative Team.

You’re excited about this opportunity because you will

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and execute events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

We’re excited about you because

• You have 3-4+ years of experience in an administrative support role
• Excellent written/verbal communications
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are flexible to shifting priorities
• You are able to manage your time effectively

Title: Administrative Assistant

Location: United States

• Remote
• Full Time

Salary: Competitive + excellent benefits (bonus, pension, healthcare, life cover, etc)

Location: Fleet, Hampshire, hybrid working available/ 1 day per week on-site

This is a fantastic opportunity to be part of a leading and established global market access and HEOR consultancy who are rapidly expanding. Our vision is to enable faster patient access to therapies that improve health outcomes and to be the go-to consulting partner, using insight-based strategic consultancy and transformative digital applications to deliver smarter market access solutions. PRMA Consultancy & PAI/heRo3 have an exceptional reputation with our clients for being thought leaders within market access, delivering excellence consistently. We work across the whole spectrum of development from pre-clinical through to launched products with a big focus on oncology, immunology, orphan drugs, and regenerative medicine.

We are looking for an Assistant Contracts Manager, who thrives on working in a fast paced environment!.

What you’ll do

• Supporting the VEA business units’ client and supplier contracts and digital applications agreements and to help ensure that we comply with all the necessary contractual and internal requirements
• Managing logins to client systems
• Working alongside the Legal & Compliance Manager to maintain and update all company policies and contractual arrangements across the business;
• Advising on and collating internal approvals prior to signature of contract;
• Managing a central VEA legal and compliance inbox, routing requests and enquiries to the correct recipients
• Additional contract coordination and management activities as required.

Specific duties and responsibilities of the role:

• Master Services Agreement (MSA) & Statement of Work (SOW)
• First point of contact for all queries from clients or internal.
• Drafting of CDAs, SOWs and MSAs for 3rd party contractors.
• Assisting with SOW completion for team members.
• Processing MSAs onto CRM/SharePoint.
• Ensuring 3rd party contractor engagements follow the correct VEA and Group processes
• Managing contract approval and signature process.
• Ensuring projects being delivered, and services being purchased, are the subject of signed contracts.

Administration

• Coordinating use and output from a centralised Legal Inbox, channelling requests and enquiries to the appropriate recipient
• Ensuring correct contract templates are being used by team.
• Updating client sites on SharePoint with all templates, contracts, discounts and training requirements, logging the information.
• Keeping proposal templates up to date.
• Keeping database/tracker of all client systems and platforms and ensuring PRMA Consulting are compliant in our use of them, i.e. does each user require own account? Include tracking dates to ensure they are kept up to date.
• Ensuring PRMA Consulting’s information on client systems is accurate, up to date and selling our services where possible, i.e. Scientist Marketing platform/Ariba.
• SharePoint filing of all contracts once fully executed and updating of internal client and 3rd party contractor documentation logs.

About you

• Proven experience as an administrator
• Excellent knowledge of reporting procedures and record keeping
• A business acumen partnered with a dedication to legality
• Methodical and diligent with outstanding planning abilities
• An analytical mind able to see the complexities of procedures and regulations
• Exceptional interpersonal skills, friendly with a can-do attitude
• Good working knowledge of Microsoft Office packages Outlook, Word, Excel and Power Point
• First-class administrative and organisational skills
• High standard of written and spoken English
• Quick learner with a flexible attitude

Senior EA to the Founder

Remote or Vancouver, BC

Dapper Labs Executive Administration

Full-time

We’re looking for a Senior Executive Assistant to support our Founder/CEO.

This role serves as the eyes and ears for the Founder, connecting organizations, projects, and critical business information – ensuring meetings and materials are efficient and effective, and serves as a trusted partner to deliver against the priorities of the business.

The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the Founder’s needs. The role must interact seamlessly and with a professional demeanor across a broad range of iniduals including members of the Senior Management Team, Board of Directors, and leaders that report to the Founder.

To perform this job successfully, the inidual is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion

What we’ll accomplish together:

• Partner with the Founder throughout the course of the week to ensure workflows are extremely proficient and organized and that time is diligently managed to optimize for the most productive outcomes possible.
• Manage, maintain and have full ownership of a busy calendar, and respond to copious meeting requests that require frequent re-prioritization and delegation.
• Act with elegance and diplomacy for the office of the CEO to nurture relationships internally with the team and externally within the industry, investors, partners and VIP connections.
• Provide feedback, and direction on priorities and establish clarity when needed. Manage expectations and follow-up with the CEO and the team as necessary.
• Own the day-to-day workflow for the CEO and work with the team to prioritize and gain a holistic understanding of needs.
• Maintain schedule and coordinate meetings, performing day-to-day administration of the office and work closely in partnership with the other EAs supporting the Founder
• Support the Founder by creating a balance between their business and personal obligations.

A little about you:

• You have experience in an Executive Assistant role.
• You have stellar interpersonal skills. You’ll be collaborating with team members across the entire organization, including executive leadership.
• You are extremely organized. We have a lot going on at all times, and you relish in the opportunity to bring structure to chaos.
• You exhibit high attention to detail in everything you do.
• You’re not just comfortable with ambiguity, you thrive in it!
• You don’t have an ego, and are eager to jump in wherever you are needed.
• Location is unimportant, but you must be willing to work in Pacific Time.
• Curiosity is at our core. You’re not afraid to question everything, help drive innovation and implement process improvements that help us make greater impact.

More about Dapper Labs:

Dapper Labs is the world’s first blockchain entertainment company. We are the creators of industry-leading experiences including CryptoKitties and NBA Top Shot, as well as Dapper Wallet the simplest way to manage your assets and use the blockchain. We are also the original developers behind Flow, a new decentralized blockchain designed from the ground up for scalability and ease of use.

Our mission at Dapper Labs is to make the world a more accessible and enjoyable place through consumer adoption of decentralized technologies.

We have raised over $600M from leading and notable investors including Andreessen Horowitz, Coatue, Union Square Ventures, Venrock, Google Ventures (GV), Samsung, and the founders of Dreamworks, Reddit, Coinbase, Zynga, and AngelList, among others. Dapper Labs’ current studio partners include the NBA and NBPA, the NFL-PA, Ubisoft, Warner Music, Turner, Dr. Seuss, Genies, and the UFC, as well as 100+ others.

Visit our website to learn even more about Dapper Labs, including information about benefits and perks.

#LIremote

Title: Executive Assistant, Hardware

Location: United States

• Employees can work remotely
• Full-time

Company Description

Block is one company built from many blocks, all united by the same purpose of economic empowerment. The blocks that form our foundational teams — People, Finance, Counsel, Hardware, Information Security, Platform Infrastructure Engineering, and more — provide support and guidance at the corporate level. They work across business groups and around the globe, spanning time zones and disciplines to develop inclusive People policies, forecast finances, give legal counsel, safeguard systems, nurture new initiatives, and more. Every challenge creates possibilities, and we need different perspectives to see them all. Bring yours to Block.

Job Description

Square is looking for a dynamic and creative inidual to join the Executive Operations team, helping our top executives and supporting their teams. Our Executive Assistants (EAs) are the strategic partners who hold everything together – from calendaring and travel, to reporting processes and team support, you will participate in confidential efforts to support Square’s programs. The Square Executive Operations Team is a centralized organization where our EAs report into EA Managers. We are looking for an EA who has a natural passion for learning and people development, enjoys taking on new tasks and projects, and who excels at strong communication in an energetic, fast-paced and human-centric environment.

Qualifications

• Provide administrative and strategic support to three leaders on the Hardware Team.
• Maintain sensitive and complex calendars, requiring coordination with executives, partners, and EAs.
• Be an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.
• Find new and efficient ways to create work processes to help maximize your executives’ time.
• Identify gaps and take ownership of projects; help compile and prepare material and agendas for team meetings, such as all-hands presentations and events.
• Maintain confidential information and effectively manage competing projects.
• Foster relationships with several cross-functional partners to help support team programs and goals.
• Work within our centralized Executive Operations team to provide support, mentorship, and guidance to enhance the team as a whole.

Additional Information

• 5+ years of experience as an Executive Assistant, Administrative Business Partner, or similar role.
• Strong communication, organizational skills, and ability to connect distributed teams across multiple geographic locations and time zones in a remote environment.
• Full proficiency and extensive experience with Google Suite, including Google Calendar, Docs, Sheets, Forms, and Slides.

Perks

We want you to be well and thrive. Our global benefits package includes:

• Healthcare coverage
• Retirement Plans
• Employee Stock Purchase Program
• Wellness perks
• Paid parental leave
• Paid time off
• Learning and Development resources

ANYWHERE IN THE US /

OPERATIONS /

CONTRACTOR

Truss is tackling strategically tough, transformative technical problems for large government agencies, Fortune 500 and late-stage venture-backed companies. We use modern development practices to build software, streamline infrastructure, and train others through shoulder to shoulder exposure to our teams. We have earned a reputation with our clients for pragmatism, autonomy, expertise and trust. We extend these values to our strong relationships with contractors, partners and employees, because we believe this is fundamental to doing great work. Truss was named one of the Inc. 5000 Fastest Growing Companies in 2020 and 2021.

In the next five years, Truss is looking to increase headcount 2 to 3x (currently at a 130 headcount), graduate into the large business government contracting category, and have a larger market share of both private and public sector contracts. We have been a remote-first organization since our inception in 2012 and are eager to continue being an industry leader in salary transparency, providing a sustainable work environment, and advocating for ersity, inclusion, equity, and belonging within our organization.

THE CHALLENGE

As an Executive Assistant at Truss, you will…Work directly with the Chief Executive Officer of Truss to ensure the executive has efficient support. Influence the operations of a newly formed team of EAs in supporting the operational needs of the organization.

THE OPPORTUNITY

As the Executive Assistant to the CEO of Truss, you will manage the founders calendar, email, and social media presence to ensure their calendar and day-to-day activities move smoothly.

THE TEAM

This Executive Assistant will be a part of a newly formed team of EA’s and will report directly to the Business Administrator. You will collaborate with of three to four Executive Assistants to support smooth operations of the organization.

THE SKILL SET

Possess proactive communication skills and ability to fully support their leader. Prior experience supporting C-level executives in a remote technology organization. Sound judgment regarding confidential and sensitive matters. Proven ability to meet multiple and/or unexpected deadlines in a demanding environment. Social media account management is a plus. Promote process improvement: Challenge the status quo, ask critical questions, share knowledge and encourage others to do so as wellAbility to take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Commitment to excellence – perform duties at the highest level possible on a consistent basis.

Note: If you’re not sure if you have 100% of these skills, we still encourage you to apply if you think you might be a good fit.

OUTCOME 1: Support CEO day-to-day

• • Coordinate with third parties such as clients and consultants on behalf of the CEO
  • Oversee the CEO’s calendar including tracking company priorities and making decisions informed by those priorities
  • Facilitate travel arrangements as needed
  • Thoughtfully take the initiative to communicate over Slack in a way that helps people feel heard and seen, not overlooked
  • Be resilient to changes, unflappable
  • Strong competency in a remote-first environment

OTCOME 2 – Ensure Operational Excellence

• • Become well acquainted with our Leadership Team – the iniduals and their business needs – in order to assess what kind of administrative support is needed
  • Improve administrative and operational needs of the CEO to create a collaborative relationship.

OUTCOME 3 – Manage Social Media Presence

• • Understand a variety of social media landscapes and the desired presence and engagement for them
  • Curate a social media posting cadence on behalf of the CEO to ensure activity and engagement across desired platforms.

Eligibility: You must be eligible to work in the US. Unfortunately, we are unable to sponsor work visas at this time.

Truss is a federal contractor and as such must adhere to executive order 14042 for the Covid Vaccination mandate regarding federal contractors. Upon employment, Truss will request proof of vaccination. If a medical or religious accommodation is needed, a discussion can be held with our People Operations department.

** A note from Truss: We know you’re likely experiencing a lot of disruption as our nation (and our world) responds to COVID-19 and other events – we’re experiencing it, too. During video interviews, you’ll likely see more of our human side. Family members, partners, kids, and pets are home with some of us! We promise to be present and engaged, but we may be a little…harried. It’s OK if you are, too – we understand that everyone is experiencing extra stress right now. If you have any questions along the way, please let us know, and stay healthy and safe. **

Title: Administrative Assistant

Location: United States

Practice/Department: Operations & Support

Location: Flexible/Remote

Position Type: Full Time, Exempt

What You’ll Do at BTS

The greatest ideas in the world will die on the vine if not properly implemented. At BTS, we turn our clients’ ideas and strategies into results. We do this by designing customized learning experiences that drive innovation, alignment, and performance.

We are searching for an energetic and proactive Administrative Assistant to join our US Admin Team. In this role, you’ll perform a wide range of duties. Your time and energy will be dedicated to traditional Administrative Assistant duties for our Director and Senior Director population. This includes calendar management, meeting support, and light project work for 2-3 people.

At BTS the fun factor is BIG. You’ll laugh a lot. No, really. We believe in having fun while we work. Life’s too short, right? And we do our work in a team-based setting where our entrepreneurial culture of freedom and responsibility empowers you to contribute from your first day.

What We’re Looking For

Curiosity. Creativity. Dependable initiative and roll up your sleeves urgency. Strong attention to detail.

Did you catch that? Did that typo make your eyes hurt? Good.

Being proactive and a self-starter is very important to this role, as well as being able to work independently with little supervision; and/but enjoys regular interaction with your manager to exchange successes and challenges.

We are also looking for proven Administrative Assistant experience that includes:

• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Very good technology skills, especially with Excel and PowerPoint

Ideal candidates will also possess experience using Salesforce and Zoom, and have experience and/or knowledge of the consulting business.

Lastly, eligibility to work in US permanently without sponsorship is required.

Title: Executive Assistant, Product

Location: Remote – US

GitHub is changing the way people build software together. We’re growing fast and looking for an experienced Executive Assistant with excellent communication skills to support our VP of Product.

The Executive Assistant will be responsible for handling key processes, supporting the critical needs of the business, especially surrounding project management and product functions. You should be detail-oriented, organized, punctual, and comfortable working in highly fast-paced environments. You’ll be entrusted with highly sensitive information on a regular basis relating to headcount activity, financial plans, and strategic partnerships. Being active and able to make decisions with minimal guidance or communication is crucial in this role. We’re looking for an inidual who sees problems as puzzles to solve and is resourceful in their ingredients to the solution.

You may also provide light support to other key leaders within the organization as needed. This role is based remotely within the United States and reports to the Business Manager within the Product Org.

Responsibilities:

• Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas
• Provide administrative support to the VP of Product, including calendar, and expense management in a timely manner
• Anticipate the needs of a busy team and help them be more productive and successful
• Help to organize training activities and on-boarding sessions for new leaders coming into the business, working in partnership with Product Operations and the Business Manager
• Project manage key initiatives, such as OKRs and headcount planning
• Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills
• Schedule meetings, mini-summits and annual meetings to drive deal flow and team collaboration both internally and externally
• Assist with presentations, internal communications, and media communications
• Manage meeting agendas, notes and minutes, and follow-up items
• Be a liaison and build positive working relationships with Product Leadership and other cross functional stakeholders, including finance, communications, HR, and IT
• Handle confidential information professionally

Minimum Qualifications:

• At least 5 years of experience as an executive assistant in a dynamic global environment
• Ability to learn new technologies quickly, such as GitHub or project management software
• Proficient in Google Apps, particularly Google Calendar, and Google Docs
• Proficient in communication technologies including Zoom, Slack, and Microsoft Teams
• Strong attention to detail when handling priorities, projects, and deadlines
• Skilled in multitasking across various stakeholder needs
• Skilled with creative, critical thinking, solving ambiguous problems, and project management
• Ability to anticipate and prioritize needs
• Ability to build positive working relationships with key leaders and stakeholders
• Flexible when it comes to responsiveness and adaptive to an ever-changing environment
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
• Excellent written and verbal communication skills
• Experience scheduling across multiple time zones

Preferred Qualifications:

• 5+ years of executive administration experience.
• Experience working in technical environments.
• Experience working in a global business for a global leader.
• Confidence in leading meetings or managing projects with senior level personnel.
• Proficient in office technologies, such as Excel, Google Sheets, PowerPoint, Keynote.

(Colorado only*) Minimum salary of $58,000 to maximum $96,000 + bonus + equity + benefits.

Note: Disclosure as required by sb19-085 (8-5-20) of the minimum salary compensation for this role when being hired in Colorado.

Who We Are:

GitHub is the developer company. We make it easier for developers to be developers: to work together, to solve challenging problems, and to create the world’s most important technologies. We foster a collaborative community that can come together as iniduals and in teams to create the future of software and make a difference in the world.

Leadership Principles:

Customer Obsessed – Trust by Default – Ship to Learn – Own the Outcome – Growth Mindset – Global Product, Global Team – Anything is Possible – Practice Kindness

Why You Should Join:

At GitHub, we constantly strive to create an environment that allows our employees (Hubbers) to do the best work of their lives. We’ve designed one of the coolest workspaces in San Francisco (HQ), where many Hubbers work, snack, and create daily. The rest of our Hubbers work remotely around the globe. Check out an updated list of where we can hire here: https://github.com/about/careers/remote

We are also committed to keeping Hubbers healthy, motivated, focused and creative. We’ve designed our top-notch benefits program with these goals in mind. In a nutshell, we’ve built a place where we truly love working, we think you will too.

GitHub is made up of people from a wide variety of backgrounds and lifestyles. We embrace ersity and invite applications from people of all walks of life. We don’t discriminate against employees or applicants based on gender identity or expression, sexual orientation, race, religion, age, national origin, citizenship, disability, pregnancy status, veteran status, or any other differences. Also, if you have a disability, please let us know if there’s any way we can make the interview process better for you; we’re happy to accommodate!

Please note that benefits vary by country. If you have any questions, please don’t hesitate to ask your Talent Partner.

#LI-POST

Senior Administrative Coordinator

Location: United States

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

OptumRx is an empowering place for people with the flexibility to help create change. Innovation is part of the job description. And passion for improving the lives of our customers is a motivating factor in everything we do.

If you’re ready to talk about groundbreaking interactions, let’s talk about what happens when a firm that touches millions of lives decides to gather results from millions of prescriptions every month and analyze their impact. Let’s talk about smart, motivated teams. Let’s talk about more effective and affordable healthcare solutions. This is caring. This is great chemistry. This is the way to make a difference. We’re doing all this, and more, through a greater dedication to our shared values of integrity, compassion, relationships, innovation and performance. Join us and start doing your life’s best work.

Let’s face it, no industry is moving faster than health care. And no organization is better positioned to move health care forward than UnitedHealth Group. We’re out to use data, technology and people in ways that help drive change and make the health care system work better for everyone. As part of our clinical support team, you will be a key component in customer satisfaction and have a responsibility to make every contact informative, productive and positive. Take this opportunity to work with a Fortune 6 industry leader.

Part of the challenge here is dealing positively with members and providers in sometimes challenging circumstances. As a subject matter expert, you’ll also be the go-to resource for information. The flexibility to work evening hours will also be required.

This position is full-time (40 hours/week) Monday Friday. Employees are required to work our normal business hours of 8:00am 5:00pm. It may be necessary, given the business need, to work occasional overtime or weekends.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Act as a Subject Matter Expert for other team members
• Manage the intake of members or the admission/discharge information post notification
• Work with hospitals, clinics, facilities and the clinical team to manage requests for services
• Manage the referral process, processing incoming and outgoing referrals and prior authorizations, including intake, notification and census roles
• Resolve inquiries from members and/or providers

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

• High School Diploma / GED (or higher)
• 2+ years experience analyzing and solving customer problems
• 1+ years of experience working in the health care industry
• 1+ years of experience working with medical terminology

Preferred Qualifications

• Experience working with health care insurance
• Experience in a hospital, physician’s office or medical clinic setting
• Clerical or administrative support background or experience working in a call center environment
• Experience working with Medicare and/or Medicaid Services

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $17.12 $30.34. The salary range for Connecticut / Nevada residents is $18.80 $33.41. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

Administrative Coordinator

Job Locations US-Remote

Requisition ID2022-77332

Job Function Clinical

Job Schedule Regular Full-Time

Job Description

Perform administrative tasks to ensure compliance with all contract level requirements

Essential Duties and Responsibilities:

• Provide customer support to internal and external customers
• Responsible for assigning and coordinating referrals for contract work to appropriate parties
• Computer data entry
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures.
• Complete assignments within established compliance standards and timelines
• Monitor multiple work queues daily to ensure cases move quickly through each process stage.
• Identify and resolve data errors
• Performs other related duties as assigned.
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Ability to work in a fast-paced environment
• Ability to work independently

Minimum Requirements:

• High School Degree or equivalent and 0-2 years of relevant experience, or Associate Degree
• Clinical office experience preferred

Executive Assistant 3

JOB TYPE Full Time

REQUISITION 229119

DEPARTMENT Corporate – Executive Administration

Remote Opportunity – United States

JOB DESCRIPTION

SUMMARY

Provide administrative support to Executive Vice President leadership team. Provides project management support and coordination of activities. Guides and manages key engagements of the Executive Vice President. Frequent independent judgments are essential. The incumbent is also required to perform all tasks in observance of Rite Aid’s brand and strategy and adhere to our core values and service attributes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The associate is responsible for the functions below, in addition to other duties as assigned: Facilitate communication between the assigned Executive Vice President (EVP) and their customers by answering calls, maintaining their outlook calendar, sending meeting requests, and maintaining conference room schedules. Prepares agendas or presentations, attends meetings with the EVP, and takes, transcribes, and distributes notes or minutes. Accompanies the EVP on important meetings and handles confidential and sensitive information.

Provides project management support and coordination of key activities. Schedules, guides and manages the key engagements of the EVP.

Assist with travel requirements of the EVP, including making arrangements for auto rentals, ground transportation, accommodations, airline reservations, catering services, etc. Prepares and submits expense reports on behalf of the executive. Assist with expense tracking and reporting. Provide administrative support to departmental staff members. Maintain stock of office supplies and order replacements when necessary. Required to run standardized reports from various systems.

SUPERVISORY RESPONSIBILITIES

This position currently has no supervisory responsibilities.

H.S. Diploma or General Education Degree (GED) required.

Bachelor’s Degree in Arts/Sciences (BA/BS) preferred.

3 years of experience in Administrative support role required.

Executive Assistant, Operations

Remote (United States or Canada)

Driven by the mission to democratize education, Paper is the largest provider of educational support, supporting millions of students through partnerships with thousands of school districts. Paper helps deliver true educational equity through their category leading Educational Support System (ESS) that offers virtual access to 24/7 tutors and essay reviewers. Founded in 2014, Paper philosophically believes that all students should be given the tools and resources to reach their academic potential, independent of socio-economic status, geography, language or other barriers. We are headquartered in Montreal, Quebec with remote employees across the US and Canada. Paper is proud to have been named by GSV as one of the most transformational growth companies in digital learning.

Reporting to the Senior Director of Operations, the Executive Assistant will support one or more members of Paper’s leadership team from an administrative perspective.

This position can be located in any geography in the US or Canada. Working hours will be most aligned with Mountain Time.

Responsibilities:

• Supports an executive managing a four-figure workforce.
• Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; ensuring submission of expense receipts are completed in a timely manner; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures that schedules are followed and respected. Provide a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the executives being supported.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives being supported, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda and travel logistics of senior management team meetings and off-sites.
• Keeps a pulse on everything that’s happening in the department, and throughout the company – an extra set of eyes and ears for the executive. Exercises discretion with all matters.

Qualifications:

• 3+ years experience in administrative support.
• Strong proficiency in email and calendar applications.
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, clients, and team members.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Comfort with working in large, remote teams.

Job Perks:

• Work with a dynamic team that provides support whenever you get stuck.
• Remote first environment.
• Annual company-wide meetups.
• Opportunity for career development with a fast-growing company.
• A unique opportunity to make an impact by making education more equitable.
• Stipend to help support the growth of your home office.
• 24/7 access to Paper for family members K-12.

About Paper

Paper offers an exciting, dynamic, inclusive work environment putting excellence at the center of everything we do. Our mission is woven into the fabric of our culture, challenging our team to build meaningful and creative solutions.

We thrive when we collaborate with each other, and use integrity and selflessness to align our business decisions with our mission. We approach every challenge with positivity, achieving the outcome we want regardless of what gets in the way. Our tenacity propels our hyper-growth, where trust is key and we all strive to make an impact every day.

We believe that erse teams build better products. Paper does not and will not discriminate on the basis of race, color, religion, gender, gender orientation, gender expression, age, national origin, disability, marital status, sexual orientation, or military status in any of its activities or operations.

Nobody checks every box, but the Paper team is built by passionate and innovative people who share our mission for democratizing education. If you don’t think you meet all of the requirements above but are still interested in the job, please apply.

PS. Equity is our mission! We make sure to treat all candidates equally: If you are interested please apply through our job board – our amazing talent team will reach out! Our team isn’t able to pass on any calls/ emails our way – and this makes sure that the candidate experience is smooth and fair to everyone.

Summer Virtual Administrative Assistant

Are you ready to join a mission driven company focused on transforming educational opportunities for public school students across the country?

Are you interested in impacting the next generation of future leaders with erse backgrounds?

Are you excited by the possibility of being a team player who supports an educational program that is innovative and has proven results? If yes, read on.

Ed Inquiry is a virtual education research firm created by a small innovative erse team of educators focused on closing the achievement and excellence gaps. We are a mission driven organization and seek others that share the goal of expanding access to a quality education for ALL students.

We are looking for a Virtual Administrative Assistant who is highly organized, people centered and can handle the demands of a high traffic virtual main office. As the Virtual Operations Associate, you will interface with all stakeholders including parents/families, students, teaching staff and other groups in order to successfully support our Virtual Summer Program. What you do each and every day will be the foundation that supports our core instructional program. You will likely be the first person that our students and families meet in the virtual space and so it is essential that this inidual can maintain a warm demeanor while working in a fast paced environment.

The Virtual Administrative Assistant for Ed Inquiry must be a self-starter, capable of working within a very high energy and highly focused team of iniduals that are breaking new ground in K-12 education. We are looking for someone who is highly organized, super motivated and passionate about helping others.

Essential Duties and Responsibilities

• Receive instant messages, phone calls, emails and walk-in inquiries in our virtual Main office and provide information/responses that will yield positive solutions for our participants and their families
• Coordinate measures related to student daily attendance, teacher attendance and other programming needs.
• Prepare daily communication and send the communication to parents of absent students
• Provide supervision of the Virtual main office and ensure that all assigned students are sent to the correct virtual classrooms at the start of the day.
• Maintain accurate and orderly confidential records and share those records with EdInquiry Leadership Team
• Prepare and Share daily data/metrics in graphs and tables
• Prepare, receives, sends, and maintain records and correspondence as needed
• Interact and engage with the EdInquiry Leadership team and complete assigned tasks as needed.
• Perform other duties as assigned

Education and Experience Required

• A great attention to detail and the ability to multitask in a fast paced environment
• Working knowledge of student information systems preferred
• Skilled at working with computers, especially Google Suite
• Willingness and ability to learn new skills and processes as needed
• Organized in work habits and able to meet very tight and specific deadlines
• Extremely friendly and is customer service oriented
• Open to feedback and growth

Working Environment

This position is a full time seasonal contracted position that will be fully virtual and flexible. Expect that this employment offer will last throughout the entirety of the summer. We believe in families and flex time. Our staff are located throughout the country and connect virtually daily.

Ed Inquiry serves a very erse student population and we take pride in our erse staff and inclusive environment, so we strongly encourage applicants of color to apply.

About Ed Inquiry

Ed Inquiry is a 21st century, multicultural, education research company focused on the transformation of schools, especially those serving lower income communities. Our research-based, multicultural approach is supported by world class recognized innovators in education, analytics, technology, and business redesign. The foundation of our approach is research based, data driven and analytical. We analyze all streams of school and district data to uncover opportunities for student growth or identify challenges to academic attainment. Our approach aligns best practices found within education with techniques and methods successfully used in the private sector supported by 21st century communication strategies.

Ed Inquiry LLC is an Equal Opportunity Employer Committed to providing a erse and inclusive academic environment for its students, instructors, and staff.

Human Resource Administrative Assistant

Remote

Company Overview:

At Inkling, we believe getting an organization’s most critical knowledge to their people should be simple. We know that learning should happen flawlessly, on the job and in the moment. The Inkling modern learning platform brings this vision to life.

Designed for today’s learners and today’s work, we equip some of the world’s most recognized brands to quickly create beautiful content, build structured learning paths, generate meaningful insights, and drive business impact.

The Inkling team is committed to delivering a better learning experience for everyone. If this sounds like a mission you’d like to support, please apply below!

Position Overview:

We are seeking a highly-motivated HR Administrative Assistant to support Inkling’s HR Director, CEO, and members of our executive staff. The HR Administrative Assistant will assist with coordinating interviews and recruiting activities, hosting and scheduling company-wide meetings, culture and engagement activities, and other administrative duties. We are looking for someone who is well organized, with strong emotional intelligence and impeccable communication skills. The right person will have experience working in a fast-paced, sometimes ambiguous environment, supporting multiple executives across various US time zones.

As an HR Administrative Assistant at Inkling, we’ll look to you to help cultivate a positive environment that promotes teamwork, high performance, positivity and transparency.

Responsibilities:

• Report directly to the HR Director, with dotted line reporting to our CEO and other executive staff
• Lead both the aggregation and formatting of content for board, company and executive meetings, including preparing reports, documents and presentations for weekly, monthly, and quarterly meetings
• Perform a variety of administrative tasks (complex calendar management, book travel arrangements, manage expense reimbursement claims, etc)
• Keep the Exec team organized and up to date on critical tasks and meetings by circulating meeting agendas, facilitating meetings, and sending and checking on post-meeting follow-ups. This may include attending meetings, notating action items or decisions, sending out meeting minutes, and tracking follow-up on action items.
• Screen and route phone calls, arrange conference calls, virtual meetings and interviews, and in-person meetings and interviews.
• Manage calendars and contact lists (including scheduling meetings and calls across time zones requiring significant coordination and follow up)
• Help build efficiency and responsiveness into existing administrative processes, and help define new operational strategies to make the Exec team more efficient
• Coordinate and support the planning of on-site and off-site events and meetings, team events, and manage special projects and events as needed
• Collect and organize documents from executive’s direct reports
• Manage, draft and send mass communications and corporate communications.
• Exercise sound judgment and act in the best interest of Company goals and objectives, and positively represent the company and executive team.
• Manage company projects, HR duties and administrative tasks as needed
• Other duties as assigned

Required Skills & Experience:

• 2+ years of human resources experience
• 5+ years of administrative assistant experience, preferably supporting executive level staff
• Must have superior organizational skills, ability to work effectively and independently with minimal supervision, and able to maintain a high level of integrity and discretion
• Must have excellent communication skills (written and verbal) and the ability to work well with a wide range of people and personalities
• Prior experience supporting multiple executives across various US time zones
• Must have excellent Microsoft Office skills (Word, Excel, PowerPoint) as well as strong experience with the G-Suite (Google Calendar, Gmail, Google Slides, Google Docs)
• Ability to work remotely and located within the US.
• Bachelor’s degree strongly preferred

Environment and additional requirements:

• General office environment working remotely, supporting team members in various time zones
• Prolonged periods of sitting at a desk and working on a computer
• This position is remote and may be based in the US
• Minimal travel required, less than 10%

Benefits & Perks:

• Flexible PTO
• Medical, Dental and Vision Benefits
• Short and long-term disability insurance, life insurance
• Paid parental leave, and parental & caregiver benefits
• Monthly Wellness Reimbursement
• Monthly Cell Phone and Data Reimbursement
• Stipend to setup your home office
• 12 Paid Holidays + ½ Day Fun Fridays
• 401(k) Program
• A chance to work with a talented, smart and creative team

Executive Assistant, Engineering (Remote)

USA 

Engineering – Architecture & Platform

Full-time Salary

We’re Ada, a brand interaction platform that empowers brands to live up to their promises and have more—and more valuable—interactions with the people who love them. Our AI-powered platform has automated over 2.9 billion brand interactions for the world’s fastest-growing enterprises, including Zoom, Facebook, and Shopify. In May 2021, we raised Series C funding of $130M by Spark Capital (early investors of Twitter, Slack, Snapchat), and officially became a global unicorn with a $1.2B valuation!

The passion of our people and dedication to their craft continues to drive our dramatic global growth.

Our work is rooted in authenticity, courage, empathy, and simplicity. We use these values to create a culture that encourages groundbreaking results, career progression, and community investment. You can learn more about the founding of our company here.

We are inspired every day by the opportunity to pioneer a new industry, and welcome those who want to join us.

We are inspired every day by the opportunity to pioneer a new industry, and welcome those who want to join us. We are searching for an Executive Assistant to provide executive support to the VP Layer in Engineering. Reporting to the Sr. Director, Builder Experience you will be a proactive team player with strong communication and problem-solving skills in our dynamic fast-moving startup. You will work closely with the Executive Assistant to the CTO in helping keep the Engineering leadership team and Engineering organization running optimally and smoothly.

About You

• You have a minimum of 3 years in an EA or Executive Support role.
• You enjoy facilitating the work of a senior leader and derive satisfaction from helping a team run successfully.
• You have superior organizational skills and the ability to prioritize and balance multiple tasks in a fast-moving environment.
• You have experience in a remote-first company environment.
• You are comfortable with and adept at triaging calendar asks and juggling multiple executives’ calendars at once.
• You are familiar with scheduling travel both domestically and internationally.
• You are incredibly detail-oriented, thoughtful and proactive.
• You have excellent verbal and written communication skills.
• You embody our core values of Authenticity, Courage, Empathy and Simplicity in the way you approach work.

Outcomes

• Provide calendar and travel support to the VP layer of Engineering.
• Attend Staff meetings and provide agenda creation support.
• Support executives with expense reporting.
• Proactively manage multiple calendars and priorities based on customer meetings, product release dates, quarterly kickoffs and team needs.
• Streamline and offload your executives’ day-to-day cadence to increase their efficiency and impact, ensure their time is being spent in the most optimal way and partner with your executives in identifying urgent vs. important vs. nice to have..
• Arrange extensive domestic and international travel and accommodations.
• Comfortable and confident working with your executives and team members remotely.
• Excel at building internal and cross-functional relationships.

#LI-remote

#L1-NA1

Benefits

• Competitive salary and generous stock option plan
• Unlimited vacation
• Wellness account
• Extended health coverage
• Dental/optical/travel insurance
• Life insurance
• Employee and family assistance plan

Perks

• Flexible work schedule
• Digital first, fully remote with WFH budget
• In-house social worker
• Paid parental leave for Canadian and U.S. residents
• Development opportunities

About Us

Ada is a rapidly growing digital first company in a thriving AI ecosystem. We optimize our communication, collaboration, and work ethic for the digital world instead of in-person. We are building the workplace of the future to build the customer experience of the future. With flexible working hours, together we’ll determine a schedule that fits your style and the requirements of your role.

We are backed by world-class investors, including Spark, Accel, FirstMark, Bessemer Venture Partners, and Version One. We provide our employees with competitive compensation, great health benefits, and ownership in our company.

Ada is an equal opportunity employer. In fact, ersity is what drives our success—it’s at the core of how we hire, communicate, and work. Like our platform, we are inclusive to all, and combine our erse backgrounds, skill sets and thinking to build the best experiences for our clients and their customers.

Philanthropy Assistant

Washington, DC, United States

About the job Philanthropy Assistant

Earthworks seeks a full-time Philanthropy Assistant to enhance the effectiveness and efficient operations of the Philanthropy Team.

The Philanthropy Assistant reports directly to the Philanthropy Director and supports the raising of funds to advance Earthworks’ mission through building a culture of philanthropy. Earthworks raises more than $8 million annually from foundations and inidual donors. This job provides a great opportunity to start a career by learning about all aspects of fundraising and nonprofit management.

RESPONSIBILITIES

Administration

• Provides administrative support to the Philanthropy Director and the Philanthropy Team, including maintaining team files, documenting team policies and practices, scheduling and calendar management, and travel and meeting logistics
• Ensures smooth communications within the team and between the Philanthropy Team and other Earthworks departments
• Supports the Philanthropy Director with planning and evaluation activities, project coordination, and managing special projects
• Helps coordinate the Board of Directors’ Philanthropy Committee

Donor Relations

• Provides excellent customer service to donors, including answering Earthworks’ main telephone line and responding to public inquiries via email and mail
• Processes incoming donations and prepares mail merges, acknowledgement letters, and donation receipts
• Prepares correspondence and donor communications materials
• Supports the implementation of fundraising campaigns
• Plans donor events
• Assists with donor prospect research

Data Management

• Manages data entry and maintains data quality and hygiene in Salesforce donor database, including creating segmented donor mailing lists
• Tracks fundraising metrics
• Coordinates with the Finance and Operations Team around income reconciliation, invoices, timesheets, receipts, credit card statements, expense reports, and provides required donation documentation

SKILLS AND QUALIFICATIONS

• Self-motivated, detail oriented, problem-solver
• Strong interpersonal, verbal, and written communication skills
• Excellent organizational and time management skills, capable of managing multiple projects simultaneously on tight deadlines
• Ability to work both independently and collaborate with colleagues working remotely across multiple time zones
• Good computer skills, with experience desired using Microsoft Office, the Google suite of office applications, Adobe Acrobat, and CRMs
• Good judgment and respect for ethical and confidentiality guidelines
• Commitment to equity and justice
• Prior experience providing high quality customer service
• 1-3 years of prior administrative experience is desirable
• Prior fundraising experience is preferred, but not required
• Data analytics and Salesforce skills a plus

BENEFITS AND SALARY

The salary for this position is $55,000 for candidates with up to 3 years of relevant prior work experience. Benefits include full health, vision, and dental coverage for the employee and their partner/family (plus a partially employer funded HSA), paid vacation, disability and life insurance, an Employee Assistance Program, and a retirement plan with a 5% employer match after one year. Additionally, after 7 years, staff are eligible for a 3 month, fully paid sabbatical.

LOCATION

Earthworks has a Washington, DC headquarters that allows for a hybrid work environment. While residence in the greater Washington, DC, area is preferable, candidates will be considered from anywhere in the United States, as this job can be performed remotely.

COVID-19 VACCINATION REQUIREMENT

Earthworks requires all those hired to provide proof of full vaccination (vaccination and booster) against COVID-19. New hires who have disabilities that make the vaccine medically inadvisable or those who have a sincere religious belief that the vaccine is impermissible may request an accommodation by contacting Lezlie Griffin, Director of Talent and Equity, at [email protected]. Accommodation will be provided only as required by applicable law.

ABOUT EARTHWORKS

We’re looking for the right folks to help us in our mission to stand with communities to protect the environment from the destructive impacts of mineral development, in the U.S. and worldwide.

Earthworks is committed to challenging and dismantling systemic oppression. Earthworks’ Board and staff understand that promoting ersity, equity and inclusion (DEI) both within and beyond Earthworks is critical to carrying out our mission to protect communities and the environment from the adverse impacts of resource extraction. We understand that our commitment to DEI means a dedication to constant learning and improvement.

Earthworks welcomes applications from erse candidates and is an equal-opportunity employer. Earthworks evaluates employees and applicants for employment on merit, competence, and qualifications and does not tolerate discrimination.

HOW TO APPLY

Apply online at https://www.careers-page.com/earthworks-2/job/L93XRY5Y by June 30, 2022. Please submit a cover letter, resume, and brief writing sample (such as a blog post or professional letter, one page or less). No phone calls please.

Title: Assistant to the Chief Impact Officer

Location: Remote

LOCATION AND COMPENSATION

This posting is for a full-time, remote, salaried position. ActBlue is authorized to support remote work in these states: Arizona, California, Colorado, Florida, Georgia, Illinois, Indiana, Iowa, Kentucky, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nebraska, New Hampshire, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, Washington D.C., and Wisconsin.

Salary Range: $50,000-60,000 based on experience

WHO WE ARE:

ActBlue is a nonprofit that builds tech and infrastructure for Democratic campaigns, progressive-aligned causes, and people trying to make an impact in order to fuel long-term, people-powered change. If you’ve ever given online to a Democrat or progressive organization, chances are you’ve used our powerful online fundraising platform.

We put power in the hands of small-dollar donors and help thousands of groups from presidential candidates to environmental organizations build grassroots movements. We envision a democracy where everyone looking to make progressive, people-powered change can easily and effectively deploy their resources, energy, and creativity to shape our country and futures. Each and every one of us, from the political activists to the tech innovators to the customer service pros, is fully committed to our mission.

THE OPPORTUNITY:

The Executive Assistant will support ActBlue’s Chief Impact Officer (CIO), enabling her to prioritize areas of impact that support ActBlue’s programming and the small-dollar donor movement. This role will report directly to the CIO and provide scheduling and administrative support to help move programmatic departments’ priorities forward. The position also involves creating cross-departmental systems to align benchmarks and other interdepartmental coordination with the CIO.

WHAT YOU WILL DO:

Calendaring & Administrative Support

• Manage the CIO’s daily and weekly calendar, including but not limited to scheduling internal recurring Outreach Team and one-on-one meetings
• Build and maintain a program calendar with deadlines for various teams
• Proactively manage the CIO’s monthly and quarterly calendars so they are synced to the organization’s broader strategic priorities
• Prepare the CIO for weekly commitments and meetings, and ensure she has relevant materials, IT-enabled equipment, and logistics support

Meeting Support (Internal & External)

• Drive and own operational and technical logistics for department meetings including team meetings, off-site meetings, and external events and meetings
• Help prepare the CIO for upcoming meetings and events by assisting with presentations, talking points, and other necessary materials
• Plan and book the CIO’s work-related domestic travel arrangements, including managing costs and expense reimbursement actions
• Perform other administrative projects and specific duties as requested

WHAT YOU BRING:

• Zero to two years of experience working in a professional environment
• Experience working in a fast-paced environment and/or with a senior leadership coordinator role
• Self-starter mentality: capable of working independently, but motivated by contributing to ActBlue’s goals and mission
• Problem-solver approach: can identify problems and figure out the best solution to work through them with limited guidance
• Clear and compassionate written and verbal communication skills
• Strong organizational skills, with keen attention to detail and high fidelity to follow up and follow through
• Ability to handle confidential information
• Electoral experience, including volunteer or internships, is preferred

BENEFITS:

• Flexible work schedules and an unlimited time-off policy
• Fully paid and trans-inclusive health, dental, and vision insurance for employees and their families
• Automatic 2% 401K contribution, plus up to 6% match
• Three months of paid parental leave for all new parents, adoptions included; 4 weeks of a fully paid flexible work schedule; plus an additional one week of paid leave and an additional one week of flexible work schedule for every full year the employee has worked for ActBlue
• Commuter or home-office benefits, including a $1,000 home-office setup allowance for all new full-time remote employees
• Additional perks include monthly snack deliveries and digital subscriptions to the Boston Globe & New York Times

Women, people of color, LGBTQIA2S+ iniduals, and members of other minority or marginalized groups are strongly encouraged to apply. ActBlue is an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, or veteran status.

ActBlue is unable to sponsor work visas at this time.

*ActBlue will never ask candidates to buy equipment, nor will we email from anything other than an actblue.com or actbluetech.com email address.

Title: Administrative Assistant – Casualty Specialty Admin

Location: United States

Remote, US

The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive ersity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next – to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.

Job Summary:

Allstate Insurance has an exceptional career opportunity for an Administrative Assistant/ Casualty Specialty Admin

The Admin Assist Associate III role is responsible for supporting the Casualty Represented Litigation Department with the routine day to day administrative tasks. The role processes and prepares presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision. The Associate III is responsible for processing various types of requests received from Senior Managers and Claims Service Leaders.

Key Responsibilities:

• Advanced communication skills are required to initiate oral and written response to inquiries regarding routine situations
• Ability to prioritize work and organize own time
• Ability to complete a professional document utilizing basic grammar, spelling, and format skills
• Knowledge of major department/business unit functions
• Ability to prepare presentations independently
• Advanced knowledge of required software applications
• Identify, initiate, recommend, and implement corrective action within workgroup
• Identify and recommend opportunities for improvement beyond workgroup
• Handle multiple demands on a continual basis including difficult situations
• Assimilate, gather, and summarize detailed information for a response/decision
• Ability to train and lead routine work processes
• High level of contacts and exposure to confidential information requiring the use of tact and judgment
• Capable of independent judgment when solving problems on own
• Work under general direction

**This position is not available to California, Alaska, Hawaii residents**

Job Qualificatons:

You’re a great match for this role if you have:

• Have a High School Diploma or General Education Diploma (GED)
• Have a minimum of 1 year of Administrative handling experience
• Have previous administrative support experience – preferred
• Possess advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
• Have the ability to build relationships and interact with all levels of management and staff
• Possess excellent customer service skills
• Possess excellent written, verbal and listening communication skills using pleasant interpersonal skills
• Have the ability to assess your workload and re-prioritize as needed, as well as handle multiple tasks under tight deadlines
• Have the ability to maintain an advanced degree of confidentiality and sense of urgency
• Have the ability to work under pressure as well as the adapting to interruptions and other unexpected events and make necessary adjustments
• Are able to work independently and in team environment
• Have excellent time management skills
• Have strong computer, typing and grammar skills

What’s in it for you?

• Paid training and licensing
• Internet reimbursement
• Generous paid time off (PTO)
• Tuition reimbursement
• Discounted gym memberships
• Cafeteria style health insurance plan- starts day one!
• 401K match and pension plan
• Volunteer opportunities + matching donations
• Visit AllstateGoodLife to learn more

Compensation offered for this role is 36,000 to 55,000 per year and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands®.

As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life — including a generous paid time off policy.

Executive Assistant

Remote-United States

We’re an international AgTech startup pioneering an ambitious mission in a high-growth industry where agriculture meets technology to solve our toughest climate and economic challenges. Through the use of data-driven insights, natural microbiology, and innovative digital technologies, Indigo is partnering across the supply chain, ultimately cultivating a scalable climate solution and enhanced partner ecosystem that beneficially serves farmers, consumers, and the planet alike.

Our mission is unique, and therefore our teams are too: from multigenerational farming experts who understand the land as though it were an extension of themselves, to cutting-edge technologists and scientists on the frontier of innovation, our teams are a reflection of the range of the stakeholders we serve: the Earth, the Farmer, and the Consumer.

The role of the Executive Assistant is to provide operations and scheduling support to the office of Indigo’s Executives. The Executive Assistant will play a key role in the efficient operations of the commercial organization to successfully achieve inidual and team objectives. The Executive Assistant is expected to perform core responsibilities and go above and beyond the listed responsibilities to ensure team success on wide-ranging projects.

Responsibilities

Administrative Duties

• Provide the highest level of support, including calendar management, to multiple executives to ensure seamless coverage at all times
• Assist in meeting preparation including setting up dial-ins and video conferences, printing meeting materials, ordering food when necessary and thinking ahead to ensure meetings are smooth and well-organized
• Provide support for organization of required signatures on documents.
• Manage conflicting priorities and deliver on the most critical assignments in timely efficient manner.
• Plan complex meetings, calls and travel arrangements including domestic and international travel, able to juggle constantly changing agendas to ensure smooth travel
• Prepare and submit business expenses in an accurate and timely manner on behalf of team
• Draft and/or edit various documentation including presentations, correspondences, meeting minutes, spreadsheets, thank you notes, and speeches.

Effective Communication

• Communicate in a flawless, professional manner (both verbal and written) to sophisticated high profile investors, customers, vendors and contacts in a clear and succinct manner
• Interact with internal and external colleagues with an upbeat, positive and friendly demeanor, always willing to help and go the extra mile.
• Collaborate with teams to complete team initiatives/special projects including presentations, board materials and investor relations communications

Process Improvement

• Proactively identify methods to increase efficiencies and productivity

Competencies

• Service orientation
• Enjoys helping others, goes the extra mile
• Organizational skills
  • Able to multitask, reprioritize and respond quickly
  • Strong process-orientation and outstanding organizational skills. Gets enjoyment from structure and process
  • Outstanding thoroughness, attention to detail, and accuracy in work product
  • Thrive in a fast-paced, deadline oriented environment while maintaining superior time management, prioritization, organizational and multi-tasking skills, with a proactive and anticipatory attitude
• Strong and flexible work ethic
  • Punctual; have flexibility to work beyond official business hours as needed.
  • Work independently as well as within a team
  • Willingness to roll up sleeves and get things done
• Positive and professional attitude
  • Persistent, patient and diplomatic.
  • High-energy, capable of operating in a very fast-paced work environment
• Quick learner and problem solver
  • Ability to learn new processes quickly, teach others, and see inefficiencies to improve upon
  • Open to learning and new ways of doing things
• Very strong interpersonal skills
  • Ability to work well with people of all levels and different personalities
  • Ability to work independently while at the same time work effectively in a collaborative structure and with personnel throughout every level of the company
• High integrity and good judgment
  • A reputation for demonstrating integrity and commitment, maintaining discretion at all times
  • Proven ability to exercise exemplary judgment and think critically with strong problem-solving skills

Qualifications

• Minimum 5-10 years in Executive Assistant role supporting C-Suite executives in a corporate environment. Willingness to learn and energy to get the job done to enable
• Bachelor’s Degree or equivalent work experience required
• Advanced level Microsoft Office skills (Word, Outlook, Excel, PowerPoint)

Location:  US Locations Only; 100% Remote

Pacific Standard or Mountain Time Zones Preferred

Salary: $60,000 – 70,000 USD | Unlimited PTO | Fully Remote | Generous Benefits

About SaaS Academy

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

We have big plans for the future, we’re growing fast and now, we need you to help scale to new heights and continue to provide incredible support to entrepreneurs.

About the Role

We’re searching for an experienced Executive Assistant to execute high-level administrative tasks and manage projects for our Chief Revenue Officer (CRO). The EA’s role is to maximize the CRO’s time, organize his calendar, manage his inbox, make payments, anticipate needs before they arise, and extend capacity. We view this person as a multiplier and understand that the sky’s the limit on the types of projects they can work on.

To be successful in this role, this person must be able to efficiently work in a fast-paced environment and course-correct at any moment. SaaS Academy moves at an extremely fast pace and this person must work efficiently in a chaotic setting.

The North Star principles for this position are:

• Protect CRO’s Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them
• Efficient Calendar Management: Be clear, committed, and include context
• Ensure that Everyone Appreciates the Response: Whether that’s a clear ‘yes’ with the appropriate calendar info for an upcoming meeting or a ‘not at this time’ reply, every email and correspondence should be answered clearly and kindly
• Read the Play: Be preemptive and proactive. Come prepared and aware of all the moving pieces and how to address them ahead of time

Ideal Candidate

• Organizer: You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality
• Strategist: You approach a project methodically and you’re a keen problem-solver
• Communicator: You have excellent written and verbal communication, and also provide candid feedback to all levels of leadership, including the CEO
• Adaptable: You thrive when you need to find solutions fast and you work fast and efficiently to get the job done
• Efficient: You know how to manage your time well and can help others do the same
• Initiative: You anticipate needs and enjoy tackling new challenges

Over time, the goal is that you’ll become an extension of our CRO by having the ability to anticipate needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion, and judgment, in both written and verbal communication.

Experience and Qualifications

• Experience: 1+ years of experience in a similar role
• Fluent in written and spoken English
• Preferred Location: based in Canada or the USA and live in the Pacific time zone
• Available nights and weekends
• Excellent organizational and time management skills
• Incredible communication and interpersonal skills
• Hands-on experience with tools like G-Suite, Excel (or Sheets), Asana, HubSpot, Slack, Zoom, etc.
• A proven track record in your ability to get things done

Skills that are a big plus for this role:

• You’re familiar with Xero, Hubspot, and Asana
• Enjoy remote work
• Experience with Google Sheets and data analysis/reporting or project management will be super helpful
• You’ve worked in a fast-paced entrepreneurial environment before

Benefits and Hiring Process

• Salary range: $60,000-70,000 USD
• You don’t need to know how everything works here at SaaS Academy before applying. We’ll train you on our core content, and our approach to coaching clients.
• We’re a fully remote team – You’ll want to be comfortable and happy working online (using tools like Slack, Zoom, and Hubspot).
• Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
• Please check out the How We Hire section on our website to see what the steps are for our hiring process. Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

Location: US Locations Only

Location:  US Locations Only; 100% Remote

U.S. / Canadian time zones required

Salary: $60,000 – 70,000 USD | Unlimited PTO | Fully Remote | Generous Benefits

About SaaS Academy

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

We have big plans for the future, we’re growing fast and now, we need you – yes you – to help scale to new heights and continue to provide incredible support to entrepreneurs.

About the Roles (2)

We’re hiring a Program Assistant role for the Boardroom and Growth Accelerator programs.

This is an executive assistant function to the Head of Program. The primary purpose of the role is to own program support tasks that enable program upgrades, deliver more value to the customer base, develop cross-program collaboration, and ultimately drive commercial outcomes for the business at scale.

The Program Assistant role  has the growth potential to become a customer-facing role, and includes 3 primary components:

1. Own internal and external program communication, which will be a joint collaboration with the Head of Program. This will include Facebook community management and Hubspot email announcements.
2. Support the Head of Program with inbox, client check-ins, scheduling, and calendar management to prioritize work that keeps pace with Quarterly and Yearly Goals.
3. Own administrative processes and creative projects surrounding content planning, expert speaker research, content delivery, and general program improvement as designated by Head of Program.
4.  Run Reporting

Ideal Candidate

Success for this role will be evidenced by the following achievements that will be collaboratively achieved by working with the Head of Program;

1. Achievement of quarterly goals
2. Increased overall value delivered to clients – resulting in increased renewals and lower churn
3. Improved program documentation and playbook organization
4. Consistency across all client communication/creation of Client Communication playbooks
5. Increased documentation in client Hubspot profiles
6. Increased capacity for Head of Program to drive growth and optimize program delivery

Metrics you are responsible for owning:

Boardroom:

• Inbox Metrics
• Inidual project metrics
• Own Boardroom Facebook Group
  • Confirm what Head of Program wants to communicate externally and plan monthly content calendar and copy
  • Send engagement report 3x weekly to share posts that need extra attention
  • Create new members welcome posts
  • Provide support within the group as needed
• Own Hubspot group email communication
  • Monthly announcements
  • Event prep + follow ups
  • Momentum Call prep + follow ups
  • Fit 4 Success
  • Wisdom Circles

Growth Accelerator:

• Project planning and internal reviews
• Program Net Promoter Score
• Year 1 churn decreased
• Own Growth Accelerator communication channels, coordinating with Head of Program and Support team to plan monthly content calendar and copy.
  • Own Hubspot group email communication
  • Oversee the Support Team who manages the general inbox inquiries
  • Facebook posts according to the content schedule
    • Provide support within the group as needed and manage Head of Programs involvement as necessary.
• Admin tasks as needed
  • Managing the program design team meetings
  • Process documentation + execution
  • Admin projects
  • Client and event scheduling

Experience and Qualifications

Core Skills:

• Attention and appreciation for detail
• Resourcefulness
• Strong organizational skills
• Collaborator
• Open-minded critical thinker (where improvements can be made)
• Team player
• Hubspot (ideal but not required)
• Kajabi (ideal but not required)

Experiences:

• EA background
• Client Support background
• Hubspot reporting and management (ideal but not required)
• Examples of Project Management

Benefits and Hiring Process

• Salary: $60,000 – 70,000 USD
• You don’t need to know how everything works here at SaaS Academy before applying. We’ll train you on our core content, and our approach to coaching clients.
• We’re a fully remote team – You’ll want to be comfortable and happy working online (using tools like Slack, Zoom, and Hubspot).
• Generous Benefits: We offer Unlimited PTO, health benefits, development training, and a robust and nourishing culture & team that is world-class
• Please check out the How We Hire section on our website to see what the steps are for our hiring process. Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

Location: US Locations Only

Executive Assistant

Tetrate is a leading enterprise service mesh company that enables customers to have a safe and fast application modernization journey. We were recently named a 2022 Forbes America’s Best Startup Employer after being evaluated for employer reputation, employee satisfaction, and growth. Grow with us and complete our mesh’!

We are looking for an experienced Executive Assistant to support our two Founders and their prospective teams. We are looking for an EA who is highly competent, eager to take on new projects, has exceptional communication skills, has strong attention to detail, and is able to manage various priorities in a fast-paced environment.

At Tetrate, we have a strong culture of self-sufficiency; everyone from the top down is a Doer. Many of our executives are not used to having an assistant, so we are looking for someone who understands what great administrative support looks like for the executive as well as their team. We’re looking for someone who can conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, and initiating conversations when needed. Someone who enjoys streamlining hectic days and succeeds in the face of limited resources. We value someone who is highly organized, relentlessly resourceful, pleasantly pushy, and loves to get things done!

Responsibilities:

• Ability to conserve an executive’s time by understanding what is important and making sure it is addressed and done in a timely manner
• Act as the primary liaison between the Founders and their team members/clients
• Ability to look ahead so that you can provide appropriate solutions, often anticipating needs before they arise
• Track action items and key issues to closure with a high degree of integrity, speed, and accountability
• Manage high volume calendar coordination which includes internal team meetings, meetings with cross-functional teams, external investor meetings, interviews, and customer-meetings
• Coordinate both domestic and international travel arrangements and accommodations for the founders and team
• Attend and run staff meetings, and other business meetings, as needed
• Help plan department, corporate, and marketing events, both virtual and onsite

Must Have:

• 5+ years of experience supporting executives, preferably in a growth stage startup
• Must have high-level proficiency in Google Suite, Slack, Microsoft Suite
• Must thrive in an asynchronous communication environment with global time zones
• Must be hyper-organized with the ability to problem-solve
• Must have the ability to anticipate needs and proactively take on additional responsibilities
• Must have excellent written and communication skills
• Must have a strong work ethic with a high level of integrity
• Must have the ability to maintain confidentiality and practice discretion in your everyday work

Location: Worldwide We are a 100% globally distributed company.

Location:  US Locations Only; 100% Remote; Freelance

Our community of entrepreneurial, best-in-class Executive Assistants are productivity experts. They partner with leaders from a spectrum of industries, using cutting-edge technology, developed with their direct input.

Double Executive Assistants decide how many leaders they wish to support, and we work with them to find partnerships to suit their work styles and experience. We also promote collaboration. Our community of Executive Assistants is in close communication, networking, and sharing tips, new tools, and best practices.

If you are a detail-oriented, tech-savvy Executive Assistant, and our community sounds like a place to thrive and do your best work, we’d love to hear from you.

⭐️ About Double

At Double we believe that having a great Executive Assistant shouldn’t be a luxury for the lucky few.

Our mission is to help leaders save at least 2 hours per day by matching them with the perfect remote Executive Assistant to fit their needs. We also create the best tools for clients and Executive Assistants to communicate and collaborate efficiently together.

To learn more about Double please visit: Double

We would also like to encourage you to watch our FAQ Library here: http://www.withdouble.com/faq-double

to learn more about the Executive Assistant role and determine if this opportunity is the right fit for you.

⭐️ About The Position

As a double, you will be the sole Executive Assistant of several clients ideally based in your time-zone. Our clients are mainly entrepreneurs, C-levels, or investors looking for real business partners to help them achieve their best work and win back time in their day.

Their requests vary from inbox management to scheduling, travel planning, research projects, and other administrative tasks.

– This is a 1099 – Independent Contractor position and does not include benefits

– Competitive pay ranging from $21 to $30 based on experience and location with additional incentives

– All work is fully remote, assistants need to be based in the United States

– Executive Assistants are available from Monday to Friday, at least 15 hours per week and up to 35 hours per week

– Executive Assistants are available to respond to new messages and requests from their executives within 2 hours of receiving them during business hours

⭐️ About You

You are an exceptional Executive or Administrative Assistant who

– Has a college degree and at least 3 years of experience in Executive Assistance (freelance + remote experience preferred) or at least 5 years of Experience in Executive Assistance without a college degree

– Is passionate about helping executives perform at their best

– Is fully proficient with the Google Apps, Microsoft Office Suite, and can quickly pick up new software tools

– Has impeccable time-management and communication skills (written + spoken)

– Thrives in dynamic environments and focuses on continuous improvement

– Wants to join the Double movement and engage with the community

⭐️ Benefits & Perks

– A community of experienced EAs to get coaching and support in achieving your professional goals

– Autonomy to determine which executives you support, and the flexibility to determine your own work schedule

– Additional recognition and rewards

– On-demand Educational Opportunities

– Opportunities to evolve in the organization

Location: US Locations Only

Location:  US Locations Only; 100% Remote; Freelance

Our community of entrepreneurial, best-in-class Executive Assistants are productivity experts. They partner with leaders from a spectrum of industries, using cutting-edge technology, developed with their direct input.

Double Executive Assistants decide how many leaders they wish to support, and we work with them to find partnerships to suit their work styles and experience. We also promote collaboration. Our community of Executive Assistants is in close communication, networking, and sharing tips, new tools, and best practices.

If you are a detail-oriented, tech-savvy Executive Assistant, and our community sounds like a place to thrive and do your best work, we’d love to hear from you.

⭐️ About Double

At Double we believe that having a great Executive Assistant shouldn’t be a luxury for the lucky few.

Our mission is to help leaders save at least 2 hours per day by matching them with the perfect remote Executive Assistant to fit their needs. We also create the best tools for clients and Executive Assistants to communicate and collaborate efficiently together.

To learn more about Double please visit: Double

We would also like to encourage you to watch our FAQ Library here: http://www.withdouble.com/faq-double

to learn more about the Executive Assistant role and determine if this opportunity is the right fit for you.

⭐️ About The Position

As a double, you will be the sole Executive Assistant of several clients ideally based in your time-zone. Our clients are mainly entrepreneurs, C-levels, or investors looking for real business partners to help them achieve their best work and win back time in their day.

Their requests vary from inbox management to scheduling, travel planning, research projects, and other administrative tasks.

– This is a 1099 – Independent Contractor position and does not include benefits

– Competitive pay ranging from $21 to $30 based on experience and location with additional incentives

– All work is fully remote, assistants need to be based in the United States

– Executive Assistants are available from Monday to Friday, at least 15 hours per week and up to 35 hours per week

– Executive Assistants are available to respond to new messages and requests from their executives within 2 hours of receiving them during business hours

⭐️ About You

You are an exceptional Executive or Administrative Assistant who

– Has a college degree and at least 3 years of experience in Executive Assistance (freelance + remote experience preferred) or at least 5 years of Experience in Executive Assistance without a college degree

– Is passionate about helping executives perform at their best

– Is fully proficient with the Google Apps, Microsoft Office Suite, and can quickly pick up new software tools

– Has impeccable time-management and communication skills (written + spoken)

– Thrives in dynamic environments and focuses on continuous improvement

– Wants to join the Double movement and engage with the community

⭐️ Benefits & Perks

– A community of experienced EAs to get coaching and support in achieving your professional goals

– Autonomy to determine which executives you support, and the flexibility to determine your own work schedule

– Additional recognition and rewards

– On-demand Educational Opportunities

– Opportunities to evolve in the organization

Location: US Locations Only

Administrative Assistant

Fully Remote •

Description

Position Summary

Are you eager to contribute your administrative expertise to combatting public health inequities in low-income communities and communities of color? ChangeLab Solutions seeks an Administrative Assistant to work closely with our staff members to advance our mission of healthier communities for all through equitable laws and policies. Reporting to the Operations Manager, the Administrative Assistant performs a erse range of essential administrative tasks that support our programs and internal operations—including scheduling, meeting preparation, webinar and event coordination, and expense report preparation.

About ChangeLab Solutions

Our mission is to create healthier communities for all through equitable laws and policies.

ChangeLab Solutions is a nonpartisan nonprofit organization that uses the tools of law and policy to advance health equity. We partner with communities across the nation to improve health and opportunity by changing harmful laws, policies, and systems. Our interdisciplinary team works with community organizations, governments, and local institutions to design and implement equitable and practical policy solutions to complex health challenges. For more information on our organization and our work, see

The successful candidate will embody our organization’s core values:

• JUSTICE: We believe that all people have the right to health, justice, dignity, and opportunity. We work to dismantle oppressive and racist systems, laws, and policies and replace them with laws and policies that address the root causes of health inequities.
• LEARNING: We are always learning. We take risks, reflecting on our failures and our successes in order to strengthen our health equity work.
• COLLABORATION: We believe that complex problems are best solved through partnerships across multiple disciplines and sectors that maximize collective resources and align actions to advance health equity.
• COMMUNITY: We learn from those we work with, and we respect lived experience. We acknowledge that our lives, histories, and futures are interconnected, yet not all voices have been equally heard or valued—which is a barrier to health and equity.
• INTEGRITY: Our solutions in service of health and equity are grounded in evidence, legal precedent, and community-led change efforts.

ChangeLab Solutions is committed to centering equity, ersity, and inclusion (EDI) in our organizational culture, norms, practices, and policies. As an organization, we are committing time and resources to build our internal capacity and stay accountable for doing this work. As a staff, we are engaging in trainings and collective EDI work. We are eager to hire applicants who are personally dedicated to EDI and who are excited to join an organization where this work is part of the employee experience.

ChangeLab Solutions has a strong commitment to building a staff that is rich with cultural, social, and intellectual ersity. Candidates who can contribute to this goal are encouraged to apply and to identify their strengths and experiences in this area.

Key Responsibilities

Staff Support (95%)

• Provide support for staff, including making travel arrangements, scheduling meetings, assisting with meeting preparation, taking notes at meetings, and supporting project management
• Assist in managing calendars for staff
• Process monthly expense reports for multiple staff members
• Handle special projects from staff as needed
• Attend team and project meetings
• Work with multiple staff members to coordinate grant and contract reports; enter data and run reports to track and manage deliverables
• Coordinate and deliver technical support for webinars; assist in coordinating events with external partners

Administrative Team Backup (5%)

• As a member of the Administrative team, provide backup support to other team members
• Provide administrative support to the Operations Manager as needed

Other duties as assigned.

Work Location and Expectations

This position is open to applicants throughout the United States and can be performed remotely. All applicants should be comfortable with working from home and with virtual connection programs and practices.

After adjusting to working remotely during the COVID-19 pandemic, ChangeLab Solutions has shifted to a virtual-first hybrid workplace that supports options for in-person and remote work. Staff members who are local to the San Francisco Bay Area have the option to work from home or in our office in Oakland, California. Staff members beyond the Bay Area work remotely. Business travel and in-person work are currently limited and will evolve in accordance with safety considerations, state and local guidelines, and organizational circumstances.

When it is safe, Bay Area staff and staff outside the Bay Area will be expected to travel to the Oakland office periodically for meetings and in-person engagement. Advance notice will be given before in-person work is requested. ChangeLab Solutions covers travel costs for staff outside the Bay Area.

Compensation

ChangeLab Solutions is committed to offering a competitive compensation package that centers our values; our commitment to equity, ersity, and inclusion; and our mission. We seek to attract, motivate, and retain staff by compensating team members in a way that values their contributions to our organization and puts them in the best position to thrive.

In 2022, ChangeLab Solutions implemented a compensation plan with a compensation philosophy and salary structure that establish pay ranges for each position and guide compensation decisions. The plan is shared with all ChangeLab staff.

Salary

• Full-time, non-exempt position; starting hourly pay of $31.25 – $33.65 ($65,000 – $70,000 annual equivalent)
• Starting salaries are set in accordance with our compensation plan, which considers multiple inidual and organizational factors, including internal equity. To uphold pay equity in alignment with the compensation plan, starting salaries are not negotiable. Before applying, please ensure that the compensation for this position meets your needs.

Benefits

To support the well-being of our staff and their families, ChangeLab Solutions invests in a generous benefits program and in supports for work-life balance. Our benefit offerings include the following:

• Medical, dental, and vision coverage (ChangeLab Solutions contributes 100% of employee premiums and 50% for dependent premiums)
• Long-term disability insurance and life insurance
• 403(b) plan with 3% employer contribution
• Commuter benefits and flexible spending accounts (parking, transit, dependent care, health care)
• Generous paid time off package, starting at roughly 4.5 weeks PTO annually, plus 11 holidays and weeklong closure in December
• Reimbursements to support remote and hybrid work
• Fiscally stable organization
• Work with an interdisciplinary team that is committed to a shared
• and to building a community and culture of connection and inclusivity

Requirements

Required Education, Experience, and Skills

• Minimum of 2 years of work experience in an office setting; nonprofit experience a plus
• Ability to communicate clearly and directly, both verbally and in writing
• Excellent organizational skills, with keen attention to detail and accuracy
• Strong computer skills, including Microsoft Word and email, and the capacity to quickly learn and master new systems
• Experience in providing administrative support to multiple staff members, including scheduling assistance
• Experience in preparing intricate reports or documents (such as progress reports, grant proposals, or expense reports)
• Customer service skills

Required Personal Attributes

• Cultural humility and deep commitment to equity, ersity, and inclusion
• Ability to collaborate and thrive on multiple dynamic, fluid teams, along with inidual initiative and the capacity to work independently
• A high degree of flexibility and a can-do attitude
• Talent for handling multiple priorities and tasks in a fast-paced setting

Physical Requirements

• Ability to communicate via phone, email, and video conference
• Ability to work at a computer for extended periods of time
• Ability to travel, including out-of-state travel
• For someone located outside the San Francisco Bay Area, ability to travel to the Bay Area two to four times per year
• Ability to lift and carry 10 pounds

Application and Hiring Process

How to Apply

To apply for this position, please submit all required information via our Paylocity recruiting portal.

The following items are required for a complete application packet. Incomplete applications will not be considered.

• Résumé
• Answers to the short-answer questions found in the online application

Application Deadline

The preferred application deadline is June 12, 2022. After that date, we will continue to review applications on a rolling basis until the position is filled.

Target Start Date

Flexible start date, ideally between mid-July and early August.

Hiring Process

The hiring process will likely include a 30-minute phone interview, followed by 1-2 rounds of video interviews with a panel of ChangeLab Solutions staff members via Zoom, and one work exercise.

Accommodation

If you require accommodations during the interview process or work exercise, please share your request when your interview is scheduled.

Title: Administrative Assistant – Remote

Location: United States

Full-Time

Job Description:

Ferguson is North America’s leading value-added distributor across residential, non-residential, new construction and repair, maintenance, and improvement (RMI) end markets. Spanning 34,000 suppliers and more than one million customers, we deliver local expertise, value-added solutions, and the industry’s most extensive portfolio of products. From infrastructure, plumbing, and appliances, to HVAC, fire protection, fabrication, and more, we make our customers’ complex projects simple, successful, and sustainable.

We realize that our greatest assets are our best-in-class associates, which is why we’re dedicated to offering limitless opportunities for growth and advancement. We want to help you build a long-lasting career with Ferguson. Together, we can continue to lead the industry and help build our nation’s infrastructure from the ground up. Join our team today.

Ferguson is currently seeking the right inidual to fill an immediate need for an Administrative Assistant.

Responsibilities

• Prepare correspondence and communication for the department
• Coordinate meetings and travel itineraries
• Prepare presentation materials
• Run reports
• Provide support and perform general administrative duties for the department

Qualifications

• A Bachelor’s Degree is preferred, but a high school degree combined with previous administrative experience will be considered
• High proficiency with Microsoft Office
• Excellent verbal and written communication skills
• Great phone etiquette
• Deadline management
• Accuracy and attention to detail
• Excellent organizational skills
• The ability to type at least 60 WPM

Ferguson is dedicated to providing meaningful benefits programs and products to our associates and their familiesgeared toward benefits, wellness, financial protection, and retirement savings. Ferguson offers a competitive benefits package that includes medical, dental, vision, retirement savings with company match, paid leave (vacation, sick, personal, holiday, and parental), employee assistance programs, associate discounts, community involvement opportunities, and much more!

Executive Assistant

Location Remote

Type Full time

About Plato

Plato is on a mission to empower engineering and product teams to unlock their full potential. Using our proprietary Talent Growth Platform, we connect engineering and product professionals with industry experts for personalized talent coaching, powerful 1-1 mentorship sessions with our incredibly mentor community, and networking opportunities that drive personal and professional growth.

We’re backed by a group of impressive advisors and investors including SaaStr, Y Combinator, the Slack Fund, S28 Capital, Eric Yuan (Zoom), Mathilde Collin (Front), Andrew Miklas (PagerDuty), and many more!

What You’ll Do

• Maintain the executive team’s calendars, including scheduling meetings, appointments, speaking engagements, and travel (will include domestic and international) arrangements.
• Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the CEO and clients and investors for scheduling or administrative tasks.
• Draft, review and send communications on behalf of company executive(s)
• Take meeting minutes and/or write summaries of past meetings using recordings
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
• Answer and respond to phone calls, communicate messages and information to the executive-
• Prioritize emails and respond when necessary
• Coordinate travel arrangements
• Maintain various records and documents for company executive(s), and other support functions as needed

What We’re Looking For

• 7+ years of experience in an Executive Administrative Assistant role
• Works well with ambiguity and under pressure
• Previous experience at a high growth company is preferred
• Excellent written and verbal communication skills
• Time management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Google Suite and Zoom
• Interpersonal skills
• Bi-Lingual in English and French preferred but not required

Why Choose Plato

At Plato, you’ll be given the opportunity to contribute to something truly meaningful that positively impacts thousands of people around the world. Aligning with our mission, we believe that by investing in our team members’ personal and professional development, we can unlock Plato’s full potential and build a thriving work environment for the greater tech community. Even a 10% improvement here will lead to a ripple effect that will benefit our community.

We spend nearly all of our waking lives at work, let’s make it better! Here are some of the ways we do that at Plato:

• Work from anywhere: On our fully-remote team, you can work from anywhere in the world as long as you have 3-4 hours of PT overlap for non-customer facing roles and 5 hours PT overlap for customer-facing roles.
• Unlimited responsible time off: Take time away to do what you love and recharge with unlimited responsible time off.
• Competitive compensation and opportunity for advancement: Grow within your role or try something new with opportunities for advancement within Plato.
• Comprehensive benefits package: Medical, dental, and vision coverage to keep you happy and healthy.
• In-person team building activities: We bring our team members together for regular in-person events in awesome locations like the Metaverse, France, Mexico, New Orleans, California, and Spain to name a few!
• Work with amazing companies: Hundreds of top technology companies have chosen Plato to strengthen their teams including DocuSign, Box, Segment, Rakuten, SurveyMonkey, and Betterment.
• A erse team from around the world: Work and learn from a group of erse team members from around the world including the United States, Canada, France, Spain, South Africa, Germany, Poland, Switzerland, India, Brazil, and more.

Plato is an equal opportunity employer that is committed to inclusion and ersity in the workplace. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, age, nationality, disability, protected veteran status, gender identify, or any other factor protected by applicable federal, state, or local laws.

Learn more about your equal employment opportunity (EEO) rights as an applicant here.

Plato is committed to working with and providing reasonable accommodations to iniduals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process, please provide us with additional information on the nature of your request.

Title: Assistant Supervisor – Administrative Assistants

Location: US National

Position description

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Assumes supervisory responsibility for daily activities of the office in the absence of the office manager or supervisor. Serves as a front-line resource to colleagues and is able to effectively utilize resources to solve problems. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of three years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of two-years’ experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program with a minimum of one year of experience in an administrative support role. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Demonstrates leadership potential, organizational skills, and ability to communicate effectively with others.

Additional qualifications

Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Prefer work-related experience within the last ten years.

License or certification

None required.

Exemption status

Non-exempt

Compensation Detail

$21.89 – $29.55 / hour

Benefits eligible

Yes

Schedule

Full Time

Hours / Pay period

80

Schedule details

Monday – Friday, Business Hours

This position may work remotely from any location within the US.

Weekend schedule

Not Applicable

Remote

Yes

Executive Assistant III

US-Remote

Admin

Full Time 576850

JOB FAMILY SUMMARY:

Administrative Support provides a wide variety of office support and administrative functions in support of the department and/or leader. Requires proficiency in the full range of general office services and functions as well as knowledge of the services of their department and work assignments while handling details that may be confidential and critical in nature.

JOB SUMMARY:

The Executive Assistant III is responsible for handling confidential information and maintaining professionalism in dealing with leaders. The incumbent’s responsibilities may include schedule management, coordination of travel and events, project planning and drafting of internal and external communications. The Executive Assistant III will also be responsible for gathering data, creating ad hoc reports and preparing presentation materials.

MINIMUM QUALIFICATIONS AND REQUIREMENTS:

• High School Diploma or equivalent; Bachelor’s Degree is preferred
• Four (4) years of progressive administrative support or clerical work experience, with one (1) of those years of work experience as an Executive Assistant
• Excellent communication skills, both verbal and written, with the ability to communicate in a clear and understandable manner
• Responsive and able to handle multiple tasks concurrently while working in a fast-paced environment
• Strong analytical skills and judgment to proactively identify and solve problems
• Ability to research, analyze and interpret complex data
• Ability in end-to-end project management with proven ability to meet deadlines
• Excellent time management skills, ability to prioritize and use time effectively and efficiently
• Demonstrated ability to handle sensitive and confidential situations with tact and diplomacy, maintaining confidentiality and professionalism
• Demonstrated ability to interact with colleagues and customers in a tactful manner and recognizes the importance of building professional and positive working relationships
• Ability to anticipate needs and identify opportunities to add value
• Working knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint, and SharePoint)

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Proactively manage the leader’s calendar with a focus on efficient time utilization and time conflict management, ensuring that the executive is appropriately represented at all forums.
• Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Management of complicated travel arrangements which include a personalized detailed travel itinerary including flights, hotels, transfers, and pre-reads for meetings.
• Prepare and track expense reports, including reconciling all credit card receipts.
• Draft, edit and proofread business correspondence and presentations.
• Attend staff meetings, record minutes and create a summary of the meeting, highlighting the significant issues, distributing meeting minutes and documents, as assigned.
• Assist with the budgeting process and budget tracking, making sure to track deadlines, and provide coordination to ensure a successful process. Track invoices, create purchase orders, and coordinate with Finance on these matters.
• Manages projects in support of business objectives and provides metrics reports and analysis of data.
• Plan and execute special projects such as departmental events, offsite meetings, and team building activities.
• Meet and greet visitors and clients, coordinate conference rooms and make meal arrangements.
• Serve as representative on department team-building activities and peer recognition.
• Foster relationships with several partners to be able to best support the leader and/or departmental programs and goals.
• Assist with providing onboarding support to new team members; and ensure they have the needed resources to get started.
• Adhere to compliance with applicable rules and regulations regarding Board of Directors and Committee matters, including advance distribution of materials in electronic/paper format.
• Orders, maintains and ensures availability of supplies and materials for the department.
• Run work-related errands as needed.
• All other duties as assigned.

WORK ENVIRONMENT AND TRAVEL REQUIREMENTS:

• This role regularly utilizes a computer, including the use of a monitor, mouse and keyboard.
• The noise level in the work environment is usually moderately quiet.

Title: Legal Assistant

Location: United States

Why Wellthy is for you

Wellthy is a digital platform and care concierge service for families with chronic, complex, and ongoing care needs. By tackling the logistical aspects of caregiving, Wellthy helps employers increase productivity, improve retention, and reduce time awayall while giving employees the support they need to care for themselves and those they love.

As our Legal Analyst, you will support Wellthy’s legal, business and risk management processes, and have the opportunity to gain a rich understanding of how we operate and make critical decisions.

We love collaborating here at Wellthy and in this role you will work closely with the sales, compliance, finance, people and security teams on various projects, as well as our clients and outside counsel, supporting Wellthy internally and externally.

You will report directly to Wellthy’s Principal Counsel.

In this role, you will be expected to:

• Prepare and manage draft contracts (under the supervision of the Principal Counsel) for all parts of our business.
• Manage the contract lifecycle, from request intake to execution and filing – this means client contact and project management, with a sense of urgency and attention to detail.
• Communicate effectively with internal and external stakeholders to protect Wellthy’s business interests and achieve our negotiating goals.
• Research legal and business issues and, where appropriate, craft communications appropriate to varying internal and external audiences, including memos, policies, training and presentations.
• Effectively use technology to meet short-term and long-term demands from our internal and external stakeholders.
• Connect with teams across Wellthy to develop a deep understanding of our business and its needs, in order to deliver the best support possible.

Qualifications required for this role include:

• A college graduate with an interest in law and business.
• Comfortable collaborating and working closely in a team environment.
• Detail-oriented, organized and great at time and task management.
• Excited about working for a mission-driven organization.

Location:

This is a fully remote position. Our Wellthians are located throughout the United States but we are currently not accepting candidates in the following states: Alaska, Hawaii, Idaho, Maine, Mississippi, Nevada, New Hampshire, New Mexico, North Dakota, Oklahoma, Rhode Island, Vermont and West Virginia.

Role Requirements:

To work remotely, you must have a strong internet connection, quiet space to take calls and a professional (distraction free) environment.

Administrative Assistant

• United States
• Full-Time

About

Nodal is on a mission to democratize the surrogacy process and ensure the gift of life can be accessible to all. We are building a community based on education, advocacy, and support with the goal of connecting intended parents and gestational carriers that share similar values. Founded in 2021 by world renowned fertility expert Brian Levine, MD and backed by a bevy of leading investors in the HealthTech space, Nodal is building a world-class team to disrupt the surrogacy market.

We’re small & nimble, but growing fast. If you’d like to join a team where you can make an immediate impact and have a real difference in people’s lives, come work with us!

Nodal is looking for an administrative assistant to support the CEO and leadership team.

Responsibilities

As an administrative assistant at Nodal, you will:

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Develop day-to-day schedule and prioritization of activities, proactively identifying and resolving scheduling conflicts
• Be the face and voice representing our company’s top executives when coordinating with partners, vendors, and employees
• Manage travel itineraries and expenses
• Organize a variety of company events such as meetings, lunches/dinners, and cultural events
• Additional support as necessary to help keep executives focused on business
• Evolve the scope and responsibilities through special projects and other ways to maximize the effectiveness of your role

Requirements

Here are some of the key points we’re looking for in a candidate:

• An administrative professional with 5+ years’ experience assisting C-level executives
• You have experience communicating, both written and verbally, with internal leadership and senior-level external partners.
• You’re an organizational pro who is proficient in G Suite
• You have experience troubleshooting ever-changing calendars and managing competing priorities
• You’re able to manage a busy inbox without letting details slip through the cracks
• You’re comfortable stepping outside your regular duties as needed
• Must have discretion, and experience handling sensitive information while maintaining a high level of confidentiality

Benefits

• Choice of great medical, dental, and vision insurance plan options
• Unlimited paid time off
• Remote Work (100% – work from anywhere!)
• Competitive pay

Executive Assistant

locations

Home Office United States of America

Marlborough, MA, United States of America

Bohemia (New York)

time type

Full time

job requisition id

R23822

As the Executive Assistant, you will be responsible for providing assistant tasks for the function management, as well as for the function team if required, also internationally. The goal is to provide support to the team members so that administrative tasks are taken care of to allow the manager and / or team to focus on their key responsibilities and deliverables.

What you will accomplish together with us:

• Organize appointments, conferences and travels, plan events, make travel arrangements, create travel expense reports
• Plan, organize and schedule own workload so that the activities are completed accurately and on time. The activities may include but not be limited to preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing meeting minutes, organizing company activities /events, etc.
• Gather, compile, verify, and analyze information for the executive and functional team to use in documents such as memos, letters, reports, speeches, presentations, and news releases
• Facilitate smooth communication between the function management and other executives, managers, employees, authorities, externals etc.
• Handle confidential information and maintain the security of the functions and executive’s records and files
• Perform other administrative tasks like cost center budget planning and monitoring of costs, database, and org chart maintenance, managing personnel changes (entries, leaves) in function

What will convince us:

• Bachelor’s degree ideally with a qualification in business / administration
• Minimum 2-3 years of work experience, and proven effective administration and organizational skills
• Strong sense of discretion, confidentiality, good knowledge of technical and business vocabulary, and a deep understanding of the organization’s operations, procedures, and people
• Team-player with good problem-solving skills
• Good MS Office skills: SAP experience is a plus
• As a federal contractor subject to Executive Order 14042, we require all of our employees to be vaccinated as a condition of employment, subject to reasonable accommodations for reasons related to a disability or for religion. If you will require an accommodation, we will discuss this with you should an offer of employment be extended to you.
• Identification with our core values: Sustainability, Openness, Enjoyment

What we offer

Sartorius’ ambition is to simplify progress in the bio-pharmaceutical industry to help translate scientific findings into new therapeutics faster and more efficiently. Nearly 10,000 employees at more than 60 sites are working together on achieving our goal: Better health for more people. And together, we have grown strongly over the past years. Enjoy the advantages of working with a global player:

• Opportunity for international career development:
  a global network offering seminars and training sessions, expert and manager career paths
• Open and highly collaborative culture: mutual support within teams and working as equals, team spirit and international collaboration
• Work-life balance: Working from home at many sites
• Intelligent working environment: working in smart buildings with the latest technology and equipment
• Ambitious goals: Sartorius plans to double its sales revenue approximately every five years and expects to grow its global team to approximately 15,000 people in 2025.
• We offer a comprehensive array of benefits which include: Paid Vacation (3 weeks), 7 sick days (eligible to carry over up to 30 days), 11 Corporate Holidays, 2 Floating Holidays, Community Service Day, Medical, Dental, Vision, Company Paid and Supplemental Life Insurance, STD & LTD, 401k (with generous company match), Tuition Assistance, Flexible Spending Accounts, Employee Assistance Program, Health and Wellness Program (in addition to other benefits).

All qualified applicants will be considered for employment without regard to race, color, religion, sex or national origin. We are also an equal opportunity employer of iniduals with disabilities and protected veterans.

Please view equal employment opportunity posters provided by OFCCP here.

E-Verify Participation Info

E-Verify Workers Rights

#LI-remote

We look forward to receiving your application.

www.sartorius.com/career

Sartorius is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

All employment decisions are based on valid job-related requirements.

If you are a qualified inidual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by calling +1 631 254 4249 ext 8330 or via e-mail at [email protected]

We look for employees who would like to grow with us and move the innovative life sciences sector forward. In the process, we focus on agile project work, mutual support within teams and working as equals. Sartorius thrives as a company with people who give their very best every day and who are eager to develop personally and professionally.

Executive Assistant

• REMOTE
• ALL DEPARTMENTS OPERATIONS
• PART TIME

About Us

Since our founding in 2015, Codecov has evolved from a one person team to a distributed remote family. We have team members all across the world and we’re committed to building disruptive testing tools and code coverage reports that will allow developers to develop healthier code. Similar to the customers we serve, Codecov is a erse group of curious and creative iniduals. Join us on a mission to devise, validate, and oversee the creation of software testing and code coverage products.

About the Role

We are looking for an Executive Assistant that will be primarily responsible of supporting their Direct Manager, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. The Executive Assistant will maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.

You Will

• • Manage professional and personal scheduling for Direct Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Organize team communications and plan events, both internally and offsite

You Have

• • 2 years experience in administrative role reporting directly to upper management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once
  • Proficiency in Microsoft Office, Google Workspace and Slack and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep company confidences

Title: Academic Assistant II

Location: United States

WORK TYPE: Staff Full-Time

LOCATION: Remote/Flexible CATEGORIES: Academic Advising/Support, Engineering/Computer Science, Veteran’s Preference Eligible DEPARTMENT:19140000 – EG-COMPUTER / INFO SCI & ENG

CLASSIFICATION TITLE:

Academic Assistant II

JOB DESCRIPTION:

Course/Room Scheduling: under the direction of the Undergraduate Advisors and the teaching assignment chair, complete course scheduling each semester. Includes working with faculty and Registrar’s Office. Provide statistical data as needed. (During peak times, this task will take priority over other duties.)

Faculty Committee Support:

• Coordinate Inidual Development Plan (IDP) process and track Graduate School Preeminence Awards (GSPA).
• Prepare undergraduate transfer admissions spreadsheets & data for department review and manage decisions in SLATE. Assist with graduate admissions/recruitment as needed.
• Support the teaching assignment chair by gathering data and sending notifications to students.
• Support the curriculum committee chair and other faculty in the paperwork for course approvals and curriculum changes, changes to the catalog, etc.
• Support the undergraduate coordinator with managing student course equivalency requests and petitions to the Undergraduate Affairs committee.
• Support the faculty with coordination of ABET/SAC accreditation.
• Support the awards committee chair with announcements and coordination of awards.

Assist other Student Services TEAMS employees: With guidance, maintain calendar(s)/conference rooms for meetings, appointments, and seminars. Assist with scheduling activities as requested (exit interviews, evaluations, student interviews, scholarship processing), may include organization of meetings (set-up/break down), including catering and clean up when necessary. From information provided by Advisors, input or retrieve data which includes, but is not limited to Academic Activities Reporting (AAR) and Taulbee reporting, Achievement Award, enrollments for TA Application System (TAAS) system, review TA applicants, student records, Instructor Workloads, textbook adopting and ordering, Instructor/Course Evaluations, student evaluations, change of grade forms, compilation of student exit interview data, and career fairs. These activities will require knowledge of student records systems (Campus Solutions, Canvas, GIMS, and Sales Force) and the ability to compile reports. Assist with creating/updating forms and student service information. Maintain electronic and hard copy material for dissemination. File, input and/or retrieve data from computer as directed by other employees in Student Services.

Admission Activities: Assist with graduate and undergraduate admissions/recruitment as needed.

General Office Duties: Supervise student assistant employees in their duties at the front desk of student services. When student employees are unavailable; greet and route visitors. Screen incoming telephone calls. Respond to general inquiries or, if student admissions related, refer to appropriate advisor. May be called upon to receive forwarded calls from Administrative Services on occasion. Maintain and operate office equipment and machines. Sort and disseminate mail and other information which may be delivered. May include occasional hand delivery of documents to other areas of UF. Maintain, order, receive and store office supplies, includes use of UF PCard. Maintain informational bulletin boards and post notices/flyers throughout the building. May be called upon to assist Administrative Services with mail delivery and flyers on occasion. Assist with office security at the end of the day.

Miscellaneous duties as needed to provide for the overall function of the department.

EXPECTED SALARY:

$20.00 – $21.50 per hour; commensurate with qualifications and experience

MINIMUM REQUIREMENTS:

High school diploma or equivalent and three years of relevant experience.

PREFERRED QUALIFICATIONS:

Bachelor’s degree encouraged.

Strong Microsoft Office skills. Strong customer service skills. Knowledge of office procedures and practices. Effective verbal and written communication. Ability to organize files, records, and other materials, work independently, develop, and maintain reports, forms, records, files, and correspondence. Ability to multi-task under stressful conditions.

The incumbent of the position deals directly with faculty, staff, students, and outside company representatives. It is essential that s/he is able to work with a erse population with a mixture of personalities; therefore, strong public relations skills/background is vital.

We offer flexible work arrangements such as remote work locations and/or schedules that fall outside of a unit’s usual working hours.

Location:  International, Anywhere; 100% Remote

Job Description:

The Executive Assistant role is an essential role for Paymentology’s engineering management team. In addition to managing the day-to-day operational needs of your leaders, you will be a key strategic partner in providing oversight on adhoc IT projects, all in support of scaling our high growth company.

What you get to do:

• Plan and attend staff meetings, document action items, and organize follow-up activities.
• Work directly and assist Chief Product Officer in driving accountability for metrics and actionable insights with their staff.
• Manage various projects as needed.
• Set and maintain standards for Productboard product management platform.
• Report progress and timelines to management team on all product projects.
• Liaise with product teams for improvements and changes.

What it takes to succeed:

• You are a self-starter and are able to and fully expected to get your hands dirty, go get the data and build a narrative.
• You live and breath technical product management, experience operating in a fast-paced, transparent and collaborative environment.
• Excellent interpersonal, verbal, written communication, and presentation skills.
• Excellent technical acumen, curiosity, and familiarity with new technologies, API’s, programming languages, and databases (no coding experience required).
• Experience interacting/working with a distributed remote team.
• 3+ years of operations strategy, product operations, program or project management, business consulting, finance, or similar analytical roles that worked closely with product and engineering teams.

What you can look forward to:

Remote first role making an impact on the inner working, processes and throughput of a highly skilled team of engineers working on cutting-edge payment processing platforms

At Paymentology we value making a difference to the lives of the people who work for us and who live in the communities where we operate. As values are important to us, you can look forward to working alongside fellow Paymentologists, who share these values. You’ll be part of a team that is passionate about making a difference on a global scale.

We focus on building strong, erse teams built from different backgrounds,  experiences & identities.

Location:  US or Canada Locations in the Pacific Time Zone; 100% Remote

Executive Assistant to the CEO

Who are we?

The SaaS Academy Team is on a mission to help Software as a Service (SaaS) companies grow to new heights through world-class coaching and training.

Our CEO, Dan Martell is an award-winning entrepreneur and investor who has founded multiple companies. He was named Canada’s top angel investor and he’s completed over 40+ investments with amazing companies like Udemy, Intercom, and Unbounce.

We have big plans for the future, we’re growing fast and now, we need you to help scale to new heights and continue to provide incredible support to entrepreneurs.

What’s the gig? 

We’re searching for an assistant to execute administrative tasks and manage projects for our Chief Executive Officer (CEO), Dan Martell. This isn’t a position for the faint of heart. We’re a team of driven, A-players who have high expectations and high output. If you’re easily overwhelmed or uncomfortable working in a fast-paced remote environment, this position won’t be a good fit for you.

This role will work closely with the CEO to manage his time, calendar, inbox, and payments.

The North Star principles for this position are:

• Protect CEO’s Time: Filter all inbound requests to keep an eye out for those people/places/things that are important and help prioritize them
• Efficient Calendar Management: Be clear, committed, and include context
• Ensure that Everyone Appreciates the Response: Whether that’s a clear ‘yes’ with the appropriate calendar info for an upcoming meeting or a ‘not at this time’ reply, every email and correspondence should be answered clearly and kindly
• Read the Play: Be preemptive and proactive. Come prepared and aware of all the moving pieces and how to address them ahead of time

In short, does this sound like you?

• Organizer. You have impeccable attention to detail, you look to improve processes and you anticipate every eventuality
• Strategist. You approach a project methodically and you’re a keen problem-solver
• Communicator. You have excellent written and verbal communication, and also provide candid feedback to all levels of leadership, including the CEO
• Adaptable. You thrive when you need to find solutions fast and you work fast and efficiently to get the job done
• Efficient. You know how to manage your time well and can help others do the same
• Initiative. You anticipate needs and enjoy tackling new challenges

Further, the skills that are a big plus for this role:

• You’re familiar with Xero, Hubspot, and Asana
• Experience with Google Sheets and data analysis/reporting or project management will be super helpful
• You’ve worked in a fast-paced entrepreneurial environment before

Over time, the goal is that you’ll become an extension of our CEO by having the ability to anticipate needs, see around the corner, and remember things before he does. Because of this, the ability to build trust quickly is critical. We desire a high level of professionalism, confidentiality, discretion, and judgment, in both written and verbal communication.

Experience and Qualifications

• Experience: 1+ years of experience in a similar role (Preferred)
• Graduation: Bachelor’s Degree (Preferred)
• Fluent in written and spoken English (Required)
• Location: You are based in Canada or the USA and live in the Pacific time zone. Hawaii is also acceptable (Required)
  • Preferred Location: Kelowna, Canada
• Excellent organizational and time management skills
• Incredible communication and interpersonal skills
• Hands-on experience with tools like G-Suite, Excel (or Sheets), Asana, HubSpot, Slack, Zoom, etc.
• A proven track record in your ability to get things done

Benefits & Details

Generous Benefits: This is a full-time, work from home, role.

Please check out the How We Hire section on our website to see what the steps are for our hiring process. Taking the time to apply means a lot to us!  If you apply, you’ll hear from us, whether we feel you’re a good match for us, or not, as part of our process.

We’re offering competitive compensation, commissions, and annual tech stipends – for things like software, computer equipment, webcams.

Title: Executive Assistant

Location: US-Remote

C: 3.82

POSITION TYPE: Full-time

Posting Description

GovCIO is a team of transformers–people who are passionate about transforming government I.T. We believe in making a difference by developing digital strategies and delivering the technology-related innovation that improves governmental operations each day.

But we can’t do it alone. We welcome and nurture an inclusive and ersified work culture. Because different backgrounds, experiences, abilities, and perspectives make us better decision-makers, problem solvers, and creators. We’re changing the face of I.T. – from our erse staff to the end-products we develop. And we’re excited to expand our team. Are you ready to be a transformer?

Job Overview

GovCIO is seeking a transformational results-driven Executive Assistant to serve as a trusted advisor to Veterans Affairs (VA) Veterans Experience Technology Platform Services (VETPS) contract under Office of Information Technology (OI&T) leaders and key stakeholders with a focus on business outcomes. VETPS covers various IT and health IT support services including program planning, software engineering, enterprise network support, cybersecurity assistance and maintenance support. The Executive Assistant will provide high-level support requiring broad and comprehensive experience interacting with senior leadership, including skill and knowledge of corporate and federal communications, and VA organization policies.

Responsibilities

• Manage and organize the correspondence and online calendar for the Portfolio Director using Microsoft Outlook, Teams, and associated tools; accept/decline meeting invitations and resolve scheduling conflicts
• Schedule meetings on behalf of the Portfolio Director and Deputy by coordinating with meeting stakeholders and identifying meeting times that all participants can attend.
• Prepare meeting agendas and materials, facilitate meetings, capture meeting outcomes, and track action items to completion
• Organize, summarize, and prioritize the day to-day schedule for the Portfolio Director recommend which meetings they need to attend or can skip
• Develop and maintain a system for tracking priority tasks and actions assigned to the Portfolio Director, including a method to communicate to him throughout the workday to keep them on task and on schedule
• Attend meetings on the Portfolio Director’s behalf and report back on outcomes and objectives
• Documenting meeting notes, correspondence, action items, spreadsheets and other reports as needed.
• Arrange and coordinate online and in-person meetings and conferences.
• Perform quality reviews on work products and communication items that the Portfolio Director creates or needs to approve.
• Monitor, organize and prioritize Portfolio Director’s email inbox to streamline correspondence.
• Assist with miscellaneous complex administrative tasks email distribution lists, time, and expense reports.
• Coordinate travel needs – Schedule hotel, flight, car rentals and prepares itineraries and estimated expenses reports. Assists with gathering travel related documentation and ensures the travel needs are met within the constraints of government travel budget.

Required Skills and Experience

• Bachelor’s Degree in engineering, or a related scientific or technical discipline is required
• 5 years of related experience in communications, planning and leadership support
• 8 years of additional relevant experience may be substituted for education
• Ability to obtain VA clearance
• Excellent written and oral communication skills
• Demonstrated excellent skills working in MS Word and MS Excel, building PowerPoint decks, and proficiency with Adobe Acrobat, MS Teams, SharePoint, and Visio
• Meticulous organizational and time management skills
• Ability to work independently in an extremely demanding environment
• Experienced with Agile, DevSecOps, Scrum and PMBOK best practices a plus.
• Critical and analytical thinking abilities with great attention to detail

Preferred Skills and Experience

• Familiarity with JIRA, GitHub, and Confluence a plus
• Ability to foster collaborative relationships with other teams and external stakeholders
• Be flexible to change in direction at a moment’s notice while also tracking/executing tasks in progress
• Ability to think outside of the box while communicating or dealing with a variety of situations
• Possess a clear understanding of the activities, roles, and responsibilities on large-scale IT projects.
• Previous Department of Veterans Affairs experience preferred

COVID/Equal Opportunity Employer

COVID Policy: New employees will be required to adhere to the Company’s and its clients’ COVID-19 safety procedures. In the event that the COVID-19 vaccination mandate for Federal Contractors is enforced, you must become fully vaccinated or request and be approved for an exemption. Employees working onsite at a client location must comply with our client’s COVID-19 requirements.

GovCIO is a team of professionals who want to make a difference. And that can only happen with a erse, happy, and cared-for team. So, we prioritize your well-being, equity for all and look for ways to make work a better place for each of us every day.

We are an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, or disability status.

Compensation Range (In compliance with Colorado’s Equal Pay for Equal Work Act for remote or positions located in CO)

$62,000 – $65,000

Title: Administrative Specialist – Remote

Job Category: Corporate Services

Job Type: Full-time

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

This position is full – time, Monday – Friday. Employees are required to work our normal business hours of 7:00 AM – 4:00 PM CST. It may be necessary, given the business need, to work occasional overtime or weekends. Training will be conducted virtually from your home.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Picking up electronic files from a secure FTP site each using MS Outlook and will log RFPs (Request For Quote) daily work into UHC-BP’s system
• Prepare an electronic census for the Financial Underwriter
• Preparing the policyholder stop loss policies and applications
• Proof reading the material that goes out to the policyholders to ensure accuracy
• Must have excellent verbal and written communication skills
• Moderate work experience within own function
• Some work is completed without established procedures
• Basic tasks are completed without review by others
• Supervision / guidance is required for higher level tasks

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher)
• 6+ months of experience with working in a professional office environment
• Experience with Microsoft Excel (pivot tables, data sorting, and filtering)
• Ability to work any 8-hour shift between the hours of 7:00 AM – 4:00 PM CST from Monday – Friday

Preferred Qualifications:

• Experience with Microsoft Access and Microsoft PowerPoint
• Experience with assisting others with Microsoft Excel use and functions

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $15.00 to $22.02. The salary range for Connecticut / Nevada residents is $15.00 to $24.13. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.

Executive Assistant (remote)

at SumOfUs

Remote

Overview

SumOfUs is looking for an Executive Assistant to support our Managing Director. This role will provide organized, strategic and high-quality administrative support: scheduling meetings, maintaining an organized calendar, managing travel arrangements on occasion, interfacing with staff, partners, and key stakeholders. This role will also support scheduling for hiring processes and onboarding, working with candidates and staff calendars across the organization.

Success in this position requires a high-degree of organization, creative problem-solving skills, a proactive and solutions-focused mindset, clear and proactive communication, advanced project management and relationship-building skills. In addition, this role requires the ability to anticipate and act on the Managing Director’s work needs in a way that ensures a smooth, effective workflow with focus on the most important priorities.

This role will be remote, and can be 80-100% time, undertaken by anyone working in the GMT-5 time zone (East Coast Americas). Candidates for these roles should have at least some experience in executive assistant work, preferably in an international organization.

A bit about us

SumOfUs is a global movement of consumers, investors, and workers standing together to hold corporations accountable for their actions and forge a new and sustainable path for our global economy. We are a movement of more than 20 million people, brought together by a global team of 40+ campaigners, fundraisers, product and operations staff. Our purpose is to challenge corporate power everywhere. We hold the biggest corporations in the world (and their political allies) to account by mobilising millions of people to take collective action.

We are aiming to fundamentally reshape the global economy to put people and planet over profit, but we know we can not do it alone. We build partnerships with on-the-ground activists and organisers, and we follow their lead. We innovate, experiment and embrace professional and organizational growth. We invest in people and we invest in how we work, because our vision calls on us to build the most effective, global, erse, and talented team possible.

We highly value a erse team and an equitable work environment where every member of our team is set up to thrive. We have taken steps to nurture this environment including an Anti-Oppression Leadership Team that leads work to transform injustice within the organization. We expect all team members to take responsibility for co-creating an equitable work community where everyone is able to do impactful, world-changing work. We offer benefits including additional sick days for parents and caregivers, flexible working hours, and professional development stipends. We review our policies and practices for equity frequently. We recruit and encourage people identifying with marginalized communities to apply.

What you will do as part of our team

• Coordinate executive communications, including taking calls, responding to emails, taking notes in meetings, and interfacing with program and funding partners or other internal or external stakeholders;
• Organize and maintain the Managing Director’s email, calendar, files and notes;
• Prepare internal and external documents (ex: executive board reports and internal presentations);
• Schedule meetings and appointments, and manage travel itineraries;
• Support other administrative functions such as filing expense reports and completing time sheets;
• Support scheduling for the People Operations team, namely scheduling candidate interviews during the hiring process and onboarding trainings for new staff; and
• Uphold a strict level of confidentiality.

Skills and experiences you will need to bring:

We have no formal education requirements – if you can meet the responsibilities of the role and are willing to grow, that is all that matters.

All roles at SumOfUs require you to be:

• Dedicated to building a fairer and more sustainable global economy;
• Able to demonstrate a commitment to building a erse, equitable and inclusive work community;
• Able to communicate in English (English is our primary working language at SOU);
• Able to work remotely (our team is remote).

And, this role in particular will require you to:

• Have experience as an executive assistant or similar support role;
• Manage multiple projects simultaneously with competing priorities, while maintaining flexibility and responsiveness to changing needs;
• Track, triage, and manage many tasks simultaneously, and prioritize tasks for the executive;
• Have excellent verbal and written communication skills, and be able to summarize key action points;
• Ability to work with a erse team across many time zones;
• Have proficiency with technology, and have experience with or able to quickly learn platforms such as Google Workspaces, Zoom, Slack, and LastPass;
• Maintain a high level of organization and work within the systems currently working for the executive, while suggesting improvements;
• Maintain professional discretion when handling sensitive or confidential information; and
• Be keen to learn and develop new skills, and find innovative solutions to challenges.

Big pluses

We know that no one can possibly have all these skills and experiences – you will likely be able to bring 2 or 3 of the following to our team:

• Experience in a global organization working across time zones and languages;
• Experience doing executive assistant work remotely;
• Experience with Greenhouse ATS;
• Strong relationship building skills, able to forge and manage relationships with a range of people and organizations;
• Exceptional technology skills, able to not only use SOU’s preferred platforms but maximize them and suggest other solutions to increase efficiency and effectiveness of the executive working in a remote environment; and
• Experience with non-profit organizations, and more specifically, a global campaigning organization.

Further details

Compensation is competitive and will be determined based on a combination of experience, seniority, and where you live. For some context: this position in the US would pay between $69,000 – $80,200 USD per year. In other regions, compensation will be adjusted for local currency and local market rates. SumOfUs’s compensation policy is calculated with a focus on equity and where staff can thrive.

SumOfUs is a fully remote and distributed team, as such we offer stipends to offset cell phone and internet costs. We offer stipends to set-up home offices or to rent space in a coworking environment. We offer five weeks paid vacation (plus additional sick leave and all major public holidays off and 6 months paid parental leave), contributions to retirement, and the ability to work from home and work with a degree of flexibility outside our core hours of operation. We cover private health insurance premiums for employees and dependents who live in countries without public insurance. We are happy to answer any questions you have about our parental leave policies and other, similar benefits in interviews.

Executive Assistant

Remote, US

About the role

LogDNA is looking for an Executive Assistant who is passionate about making an impact. Reporting to the CFO, you will support the CFO, CPO (Chief People Officer) and CRO in a growing start up. As a key partner to these executives, you will contribute to the efficiency of our business by providing personalized and timely support to executives and their organizations.

We are looking for someone who is well-organized, has excellent time management skills, and thrives in a self starter environment.

Responsibilities:

• Coordinate team and company events
• Assist internal ERGs, and other cross-functional working groups
• Manage office logistics for our San Francisco WeWork space
• Help coordinate team travel and logistics and manage the travel booking platform
• Administrative support such as document signatures, team meeting support
• Partner with our other EA on all company meetings, swag and external communications
• Calendar and expense management
• Create and deliver presentations to the teams/company

Qualifications:

• 2+ years of relevant experience
• Experience working at a startup is an asset
• Strong attention to detail
• Communicate with tact and clarity
• Ability to balance multiple priorities
• Ability to work independently on projects
• Superior organizational skills and great follow through on tasks
• Be a problem solver and a quick thinker
• Skilled in Google applications
• Ability to maintain strict confidentiality

About LogDNA

LogDNA is on a mission to empower people who build solutions that shape the world. We’re doing this by delivering a platform that enables enterprises to get more value from their observability data in real time, regardless of source, destination, use case, or scale. We’re not the only ones working on this problem but we have a few things the others don’t.

1. We’re cloud-native and know how to make the most of modern technology like Kubernetes.
2. We have scaled a solution from zero to petabyte scale in a short amount of time, while supporting thousands of active users across multiple environments.
3. We are hungry for change and are surrounded by enterprises telling us they’re hungry, too.
4. We have a kick-ass group of people who are thinking about the problem analytically and are excited to change the observability world for the better.

LogDNA has helped some of the world’s most innovative companies transform how they manage their systems and applications. Still, we know that we can help them get more value from their observability data by providing more flexibility and control over how they use it. This will enable teams to spend less time switching between data silos so they can focus on shipping better, more resilient, and secure products.

We have momentum on our side. Last year we saw triple digit revenue growth and added 800 new customers to our roster. Recent accolades include being named to YC’s Top Companies, CRN’s 10 Hottest DevOps Startups, and EMA’s Top 3 Observability Platforms.

What it’s like to work at LogDNA

At LogDNA, our culture is everything. We have an inclusive, collaborative, and fulfilling work environment so that our teammates can tackle some of technology’s biggest challenges. We hold the prestigious Great Place to Work badge and have won the Fortune Best Small and Medium Workplace award for the last two years in a row. Join us if you:

• Want to solve hard problems.
• Want to enable LogDNA’s customers, partners, and community to be highly productive and successful.
• Thrive in collaborative, cross-functional environments.
• Enjoy jumping in where needed to help the whole company succeed.
• Take your role, but not yourself, seriously. At LogDNA, we know that pride, humility, and kindness are not mutually exclusive.

Benefits

• Receive competitive compensation.
• Receive competitive benefits, including:
  • 100% healthcare coverage for you and your family.
  • 100% dental coverage for you and your family.
  • 100% vision coverage for you and your family.
  • Flexible time off. Work-life balance is valued here and we encourage you to take the opportunity to recharge.
  • One company-wide mental health day off per month in addition to all nationally recognized holidays.
  • $600 annual remote work expense reimbursement in addition to hardware setup provided by the company.

This is a full-time remote opportunity. LogDNA is a remote-first company that was born in the San Francisco Bay Area and now has employees in 71 cities in North America and 8 countries worldwide.

Executive Assistant

• Remote US – Works From Home
• Sales
• North America
• 584932

Executive Assistant

Support Skillsoft’s North American Sales leaders in a fast-paced, dynamic environment. This person will partner with our sales teams working cross-functionally with GTM, Finance, and the Customer Market Leaders, along with external prospects, customers, and partners. This experienced inidual will use discretion and diplomacy to support the functional leadership. This person must exhibit excellent time management, logistics planning, organization, and attention to detail to ensure flawless execution of multiple priorities. The ideal candidate will be highly self-motivated with exceptional communication skills, sound judgment, follow through and impeccable work ethic.

Department Specific Responsibilities/Projects:

• Communicating and establishing collaborative working relationships with leaders, customers, and other internal stakeholders.
• Maintain and distribute monthly/weekly/daily reports using Microsoft Excel.
• Coordinating various calls, meetings and notes for the department.
• Stay on top of and help prioritize and streamline key processes requiring sales leaderships attention and approval.
• Partner with the Sales leadership team to support the needs and priorities of the group.
• Work independently and within teams on special, nonrecurring, and ongoing projects. Act as a project manager for special projects associated with the department.
• Coordinating and planning related to internal and offsite events conducted for/by the sales leadership teams.

OPPORTUNITY HIGHLIGHTS:

• Provide administrative support as required including but not limited to, maintaining calendars, coordinating travel arrangements, preparing and submitting expense reports.
• Schedule and coordinate complex meetings (including Customer and Executive), bringing together geographically dispersed teams via technology and travel, managing logistics, and documenting follow up activities.
• Function as “gatekeeper”, creating win-win situations that maximize business efficiency and productivity.
• Utilize the full suite of Microsoft office products to prepare high quality correspondence, reports, and presentations.
• Act as a true partner and assistant, preserving the confidentiality of information related to the organization and teams.
• Develop understanding of the business priorities and goals for the functions; use knowledge and understanding in prioritizing meeting requests.
• Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various substantive inquiries requiring technical/functional knowledge.
• Implement ongoing process improvements using technology and best practices to help the organization reach our goals

OUR VALUES

WE ARE PASSIONATELY COMMITTED TO LEADERSHIP, LEARNING, AND SUCCESS. WE EMBRACE EVERY OPPORTUNITY TO SERVE OUR CUSTOMERS AND EACH OTHER AS:

• ONE TEAM
• OPEN AND RESPECTFUL
• CURIOUS
• AGILE
• TRUE

MORE ABOUT SKILLSOFT:

Skillsoft delivers online learning, training, and talent solutions to help organizations unleash their edge. Leveraging immersive, engaging content, Skillsoft enables organizations to unlock the potential in their best assets – their people – and build teams with the skills they need for success. Empowering 36 million learners and counting, Skillsoft democratizes learning through an intelligent learning experience and a customized, learner-centric approach to skills development with resources for Leadership Development, Business Skills, Technology & Development, Digital Transformation, and Compliance.

Skillsoft and SumTotal are partners to thousands of leading global organizations, including many Fortune 500 companies. The company features three award-winning systems that support learning, performance and success: Skillsoft learning content, the Percipio intelligent learning experience platform, and the SumTotal suite for Talent Development, which offers measurable impact across the entire employee lifecycle.

Thank you for taking the time to learn more about us.

If this opportunity intrigues you, we would love for you to apply!

NOTE TO EMPLOYMENT AGENCIES: We value the partnerships we have built with our preferred vendors. Skillsoft does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Skillsoft employee or hiring manager in any form without a signed Skillsoft Employment Agency Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Skillsoft is an Equal Opportunity-Affirmative Action Employer: It is the policy of Skillsoft (US) Corporation to provide equal employment opportunities to applicants and employees without regard to race, color, national origin, citizenship, religion, sex, sexual orientation, age, marital status, disability (mental or physical), protected veteran status, genetic information or any other class protected by law.

Skillsoft is an Equal Opportunity-Affirmative Action Employer: It is the policy of Skillsoft Corporation to provide equal employment opportunities to applicants and employees without regard to race, color, national origin, citizenship, religion, sex, sexual orientation, age, marital status, disability (mental or physical), protected veteran status, genetic information or any other class protected by law

Title: Administrative Coordinator (Remote – Nationwide)

Location: United States

Job Type: PERMANENT Job Time: FULLTIME Job Description: Remote, Nationwide – Seeking Administrative Coordinator – Prefer candidate to be located in Central Standard Time Zone or Mountain Standard Time Zone.

Everybody Has A Role To Play In Transforming Healthcare

If you want to be part of changing healthcare to better serve patients, you are in the right place. With Vituity you will join a team of iniduals dedicated to our culture of caring and work to develop and implement innovative solutions, while tackling some of the healthcare industry’s most challenging situations from the inside.

Join the Vituity Team. At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare.

Vituity Locations: Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Communicate any messages/inquiries/issues effectively, in a timely manner and professionally by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients.
• Answer and screen phone calls in a professional manner; take messages and handle inquiries as appropriate.
• Completes a broad variety of administrative tasks for Regional Vice President including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-relative meetings.
• Prepare professional reports and presentations as directed by manager.
• Develop necessary supporting materials (e.g. manual, training modules, curriculum, etc.) to support the program. Evaluate impact of program in meeting the defined objectives of the program.
• Managing daily administrative duties with an emphasis on enhancing efficient workflow.
• Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meeting on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
• Make travel arrangements on behalf of leadership in accordance with policy.
• Initiate all follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, evaluation feedback, surveys, required education and compliance, and other related work.
• Prepare and edit correspondence, communications, presentations, and other documents.
• File and retrieve documents and reference materials.
• Conduct research, assemble, and analyze data to prepare reports and documents.
• Coordinate and/or staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, action item follow up as necessary, etc.
• Review operating practices and implement improvements where necessary.
• Support department team as necessary.
• Coordinate regional business development seminars (planning, coordination with corporate staff on mailings, hotels, pre-seminar and post-seminar follow-up), and attend seminars as directed to assist with registration and face-to-face contact with attendees.
• Utilize and enter data into all databases.
• Coordinate regional department activities as directed by manager.
• Maintain reporting, time and expenses, project status reports and budget reports.
• Collect and analyze data to produce weekly and monthly specialized reports.
• Coordinates the development of product materials and other documents as needed to enable successful delivery of service to the clients.
• Attend project meetings and take minutes.
• Supports a wide variety of special projects some of which may have organizational impact.

Required Experience and Competencies

• Prefer candidate to be located in Central Standard Time Zone or Mountain Standard Time Zone.
• High School Diploma or GED equivalent required.
• 2 years of administrative or office support, administrative analyst, or project or department coordination/support role required.
• 3-4 years of increasingly complex administrative support & project coordination experience preferred.
• Ability to work independently with drive and initiative but also work well within a teamwork setting.
• Detail oriented, organized and flexible inidual able to perform multiple tasks with varying priorities under conditions requiring speed and accuracy.
• General knowledge of administrative procedures and standard business office practices
• Must have strong customer service with client interactions both verbally and written.
• Strong analytical skills, creative conceptualization, collaborative management ability, and oral and written communication skills.
• Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor.
• Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Ability to read, understand and communicate in English sufficient to perform the duties of the position.
• Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
• Required skills: Proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Required skills: Proficiency in content authoring tool- Captivate; ability to create e-learning courses.

The Community

Even when you are traveling or working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as happy hours and holiday celebrations
• Flexible work hours
• Opportunities to attend Diversity, Equity and Inclusion (DEI) events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: Four weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Repayment Program
• Professional and Career Development Program
• EAP, travel assistance and identify theft included
• Wellness program
• Commuter Benefits Program
• Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more.
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

Title: Executive Assistant – Credit

Location: United States

REMOTE /FULL-TIME

At Plaid, our mission is to unlock financial freedom for everyone. There has never been a better time than now to start building the future of fintech with us. Plaid powers the tools millions of people rely on to live a healthier financial life. We work with thousands of companies like Venmo and SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Plaid’s network covers 11,000 financial institutions across the US, Canada, UK and Europe. Founded in 2013, the company is headquartered in San Francisco with offices in New York, Salt Lake City, Washington D.C., London and Amsterdam.

As an EA at Plaid, you will work closely with top-level Executives to help enhance productivity and efficiency. The ideal candidate is a team player with exceptional communication and problem-solving skills. This position requires initiative, attention to detail, the ability to learn quickly and a passion for delivering strategic value in a fast paced environment.

What excites you:

• Working closely to and representing Executives to high-level iniduals both internally and externally
• Managing multiple complex day-to-day schedules
• Heavy scheduling and ability to independently and efficiently own Executives’ calendars
• Preparing correspondence, including emails and follow-up
• Coordinating internal meetings including but not limited to one-on-one meetings, interviews, team meetings, full staff meetings, etc
• Coordinating external meetings such as off-sites and occasional events
• Booking and coordinating logistics for international and domestic travel
• Managing special projects and working under pressure with high-performance standards
• Providing personal assistant support as needed

What excites us:

• Someone who is highly organized and a natural project manager
• Agility and flexibility in response to changing priorities and needs
• A self starter who is highly motivated – no job too small or too big!
• Being extremely resourceful and able to think on your feet
• Being proactive anticipating the needs of others before anyone else
• Someone who is emotionally intelligent and a strong communicator (both verbal and written)
• Enjoys partnering with other administrative colleagues across the organization and providing back-up support when necessary
• An understanding that things may come up outside of typical office hours
• 4+ years of EA experience desired

Title: Senior Executive Assistant

Location: Work from Anywhere

Classifications: Remote Full-Time

The Role

Grafana is looking for an experienced Senior Executive Assistant to support our CEO and COO and help oversee our EA function across the company.

Working closely with these two leaders every day, you will coordinate and co-manage most meetings, communications, and tasks, and be at the ready to assist in all matters that require their attention. You have excellent verbal, written and organizational skills. You have a consistent track record of success in supporting C-level executives in a fast-paced, dynamic work environment. You are high energy with a fun-loving, empathic attitude, yet you are a mature professional gifted with the ability to handle challenging situations with grace and tact with an extreme sense of urgency. You also understand that different executives have different preferences and styles and can adapt to them.

You’ll also serve as mentor for other EAs at Grafana, help define best practices, and enable communication and collaboration across the EA team.

Responsibilities

• Maintain busy calendars and daily schedules, fielding and prioritizing requests
• Coordinate extensive domestic and international travel for the CEO and COO
• Help triage and organize emails as necessary
• Help organize all hands meetings, leadership meetings, and offsites. Providing support on: logistics, invites, agenda, slide decks, catering, meeting notes, and action items.
• Manage expenses for the CEO and COO in a proactive, fiscally alert manner
• Ensure and maintain the confidentiality of all appropriate communications and documents
• Attend meetings and document discussions and distribute action items, as necessary
• Coordinate and host group meetings, meals, and management team off-sites
• Work with sales and customer success to coordinate customer meetings and visits
• Help plan and execute events and meetings for our leadership teams. This may include domestic and international travel a couple times per quarter for event logistics and support
• Maintain a positive and effective working relationship with all members of the Grafana team
• Work closely with People Ops, office management staff, Business Operations and other teams on projects
• Handle occasional personal tasks for the executives as needed
• Manage ad-hoc projects for the executives and the company as needed
• Coordinate temporary office and meeting space as needed (WeWork, Convene, etc.)
• Work closely with other EAs at Grafana to coordinate on events, calendars, best practices and process for being an EA in a globally distributed organization

What would make you a good fit for this role?

• You will have extensive experience in a tech/startup environment
• You will have proven success supporting one or more C-level executives in a dynamic and
  growing environment
• You will enjoy working with an extremely high sense of urgency and ability to work in fast-paced,
  ever-changing environment
• You have experience managing internal communications, planning executive offsites, crafting agendas and coordinating content for board and executive meetings.
• Highly professional, organized and attention to detail
• Handle sensitive and confidential information
• Incredible time management skills and able to handle multiple competing priorities and to
  constantly re-prioritize.
• You will have experience of working remotely and/or internationally coordinating with peers
  and team members globally and understand the challenges and opportunities of remote working and remote communication – you will need to be an excellent communicator in all channels (in person, online, in writing) and able to form strong working relationships both in person and virtually
• Ideally you’ll have experience managing and hiring EAs and scaling an EA function within a rapidly growing company
• Excellent project and event management skills
• Highly competent with all GSuite applications
• BA/BS degree preferred

Administrative Assistant

REMOTE

SageSure is only open to hiring remote candidates who are residents in the following states: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maryland, Michigan, Mississippi, Missouri, Nevada, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin.

CLAIMS

FULL-TIME

SageSure Insurance Managers has an exciting opportunity for an Administrative Assistant.

We are seeking a talented administrative professional to support our growing Claims department. The ideal candidate will be highly motivated and organized, work effectively across a geographically-distributed organization, be capable of promoting the company’s cultural values, a natural at managing time and expectations, and a reliable self-starter.

This position is remote and requires availability during standard Eastern time zone work hours.

What you’ll be doing:

• • Providing organizational support to the Claims department, primarily working with managers and leaders
  • Planning meetings, offsite events and booking travel
  • Compiling agendas, reports, and related materials for regular leadership team meetings
  • Creating and/or reviewing presentation graphics and slides as needed
  • Organizing and filing expense reports
  • Completing ad-hoc projects as needed
  • Maintaining and assigning logins and staff lists within various software applications

We’re looking for someone who has:

• • High school diploma or equivalent education required. College degree preferred.
  • 3+ years of administrative assistant experience supporting multiple VP level executives
  • Advanced MS Office skills

Our Requirements:

• • The ability to multitask and maintain an eye for detail
  • The strong desire to work on a team with a results-driven approach
  • A forward thinker who proactively proposes creative solutions
  • An excellent verbal and written communicator
  • A natural and positive team player who excels at building and maintaining relationships

On SageSure’s claims team, you’ll be doing more than investigating and resolving losses. From the ground up, you’ll be pioneering a best-in-class claims handling approach that leverages transformative technology to support our customers, agents and employees. Within our rapidly growing organization, you’ll execute a leadership commitment to launch a market-leading claims function unlike anything in the industry. With resources and autonomy to leverage your knowledge and experience you’ll build a comprehensive experience transforming the traditional claims experience taking it from a mere transaction to a personal relationship. As a part of this customer-focused, process-oriented team you will be the face of SageSure, helping our policyholders through some of their most trying times. Whether you hold a formal leadership role or are a key team player, you’ll coach, mentor and engage with those around you in ways that bring out the best in people and effect change.

You can easily distill complex processes in ways those outside the industry can understand and know the importance of aligning communication tools to customer preferences. You thrive on setting and exceeding expectations, and know building relationships, not completing transactions, is the heart of the insurance business.

If shaping the future of an industry sounds exciting, you’ll love working at SageSure! A Best Places to Work in Insurance Recipient for two years in a row (2020-2021), SageSure is a managing general underwriter leader and insurance technology innovator serving disaster-prone areas. That means we sell insurance through our proprietary technology platform in places other insurance companies won’t do business. Our success in delivering coverage in America’s most challenging markets is the result of our strategic focus to understand and adequately price risk. We offer 50+ products in 14 states, serving over 400,000 policyholders while managing more than $800 million in written premium. We have nine office locationsJersey City, NJ; Mountain View, CA; Atlanta, GA; Chicago, IL; Tallahassee, FL; Cincinnati, OH; Houston, TX; Mt. Laurel, NJ; and Cheshire, CTas well as numerous remote employees across the country.

We provide generous health benefits and perks, including tuition reimbursement, wellness allowance, paid volunteer time off, a matching 401K plan and more. SageSure fosters inclusion, creating an environment where everyone can bring their whole self to work. We’re energetic, forward-thinking problem solvers; come join our team! For more information on SageSure opportunities, visit www.sagesure.com/careers/.

SageSure is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, disability, veteran status, gender identity, national origin or any other factor protected by applicable federal, state or local laws.

SageSure is only open to hiring remote candidates who are residents in the following states: Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Florida, Georgia, Idaho, Illinois, Indiana, Iowa, Kentucky, Louisiana, Maryland, Michigan, Mississippi, Missouri, Nevada, New Jersey, New York, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, and Wisconsin.