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Document Management Coordinator II – REMOTE

Job Locations Remote

Office and Administrative Support

Min

USD $17.00/Hr.

Max

USD $22.00/Hr.

Overview

This position ensures the accurate and timely preparation of correspondence appropriate to contract and service type. Prepares and proofreads correspondence. Works under moderate supervision.

Schedule: Tusday through Saturday, 11:30-8pm

Responsibilities

In this role you will:

• Process manual and automated approval and denial letters as appropriate under contractual requirements.

• Proof each letter to ensure the quality and accuracy of each letter prior to printing and processing for delivery. • Assist in audit process as requested/required. • Review and adhere to all Company policies and procedures and the Employee Handbook. • Document procedures for auditing UM Letters for each client. • Monitor vendor dashboards for completion of required tasks. • Identify and elevate letters issues to appropriate department supervisors/leads.

Qualifications

You should reach out if if you have:

• High School Diploma or the equivalent.
• Minimum 3 years relevant work experience in clerical support in a healthcare-related organization required; experience in a large insurance organization a strong plus.
• Effective word processing with proficiency using Microsoft Word and data entry skills required.
• Effective organizational, listening, and communication skills, attention to detail and proofreading skills are required.

What we offer:

• Salary Range: $17-22 / hour plus corporate bonus incentive
• Full range of benefits including Health, Dental and Vision with HSA Employer Contributions and Dependent Care FSA Employer Match.
• Generous PTO, 401K Savings Plan, Paid Parental Leave, free on-demand Virtual Fitness Training and more.
• Advancement opportunities, professional skills training, and tuition Reimbursement
• Great culture with a sense of community.

CareCentrix maintains a drug-free workplace.

We are an equal opportunity employer. Employment selection and related decisions are made without regard to age, race, color, national origin, religion, sex, disability, sexual orientation, gender identification, or being a qualified disabled veteran or qualified veteran of the Vietnam era or any other category protected by Federal or State law.

Executive Assistant

US – Remote

Full time

JR102109

Job Description

The Executive Assistant will be a dynamic and self-motivated inidual able to provide administrative support to the Chief Financial Officer (located in Salt Lake City, UT) as well as remotely support the Chief Strategy Officer and Chief Technology Officer, both located on the West coast. The right candidate must be flexible, organized, proactive and self-motivated, collaborative, and comfortable in a dynamic, fast-paced environment. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues across all levels of the organization, including Sales leadership and other Executives. This position also requires a professional demeanor, sense of urgency, attention to detail and the ability to prioritize and in-depth knowledge and experience in department administration, project management and project implementation.

What You’ll Do:

• Build strong working relationship with teams by organizing efficient communication and following up with deadlines and pertinent information.
• Provide administrative support, to include: calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, etc.
• Create, compose, and edit written material as-needed; handle correspondences of confidential nature.
• Propose and implement departmental process improvements to increase efficiency and effectiveness.
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Prepare and manage monthly expense reports and organize and maintain files.
• Large-scale meeting and forums/off-site support including logistics coordination (secure venue, A/V support, catering etc.), pre-event material preparation, day-of set up, contract/payment processing as needed, management of minutes and other related activities; Oversight of coordination process when using resources.
• Coordinates Sales and Field Operations projects which entail collaborating with relevant stakeholders, planning, implementing, monitoring and evaluating projects.

Qualifications

• Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment.
• Hands on department and project management experience (use of development tools, financial planning, etc.).
• Successful experience developing and leading an effective project team in a matrixed environment.
• Demonstrated ability to transform a collection of ideas into finished products (presentations or documents) and to manage a wide variety of activities.
• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required.
• Exceptional organizational skills with a demonstrated ability to work in an accurate manner. Ability to exercise sound judgment and determine priorities; Proactively anticipate and identify issues and propose solutions or takes steps to resolve.
• Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint preferred.

Tricentis Core Values: Knowing what we need to achieve andhowto achieve it is important. Tricentis core values define our ways of working and the behaviors we model that create an enjoyable and successful Tricentis life.

• Demonstrate Self-Awareness: Own your strengths and limitations.
• Finish What We Start: Do what we say we are going to do.
• Move Fast: Create momentum and efficiency.
• Run Towards Change: Challenge the status quo.
• Serve Our Customers & Communities: Create a positive experience with each interaction.
• Solve Problems Together: We win or lose as one team.
• Think Big & Believe: Set extraordinary goals and believe you can achieve them.

Why You’ll Love Working at Tricentis:

• Market conform salary + success-oriented bonus
• Supportive and engaged leadership team
• 401(k) plan, full benefits package available
• Company paid Disability and Life Insurance
• Hybrid work environment
• We’re a global company! Potential to visit one of our many offices around the world including in Austria, Australia, Belgium, Denmark, Germany, India, Netherlands, Singapore, Switzerland, Poland, United States, and the UK

Executive Assistant

We’re transforming the grocery industry

At Instacart, we invite the world to share love through food because we believe everyone should have access to the food they love and more time to enjoy it together. Where others see a simple need for grocery delivery, we see exciting complexity and endless opportunity to serve the varied needs of our community. We work to deliver an essential service that customers rely on to get their groceries and household goods, while also offering safe and flexible earnings opportunities to Instacart Personal Shoppers.

Instacart has become a lifeline for millions of people, and we’re building the team to help push our shopping cart forward. If you’re ready to do the best work of your life, come join our table.

Instacart is a Flex First team

There’s no one-size fits all approach to how we do our best work. Our employees have the flexibility to choose where they do their best workwhether it’s from home, an office, or your favorite coffee shopwhile staying connected and building community through regular in-person events. Learn more about our flexible approach to where we work.

OVERVIEW

ABOUT THE ROLE

We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, and general business related support for up to 3 senior leaders. Although this position is remote-eligible, we are looking for someone who can align working hours to PST, and travel to our SF office on at least a quarterly basis.

ABOUT THE TEAM

The Executive Assistant team is a collaborative group of dynamic professionals who are the backbone of our Leadership team. Calendars, access, establishing Admin function, and finding solutions to large-scale opportunities that will forever change the way people feed themselves and their loved ones.

ABOUT THE JOB

• Manage all business related administrative support (calendaring, travel, and expenses) for leader(s)
• Act as the gatekeeper for your executives, understanding business needs, and fielding inquiries from the dispersed team
• Plan, coordinate, and improve upon org-wide events and engagement activities
• Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
• Perform and prioritize based on short timelines and dynamic business needs
• Provide and support the implementation of business solutions
• Think creatively to reduce company spending and improve efficiency
• Take initiative and offer assistance where needed; adding value whenever possible
• Respond quickly to administrative requests from leaders and peers

ABOUT YOU

MINIMUM QUALIFICATIONS

• A minimum of 5+ years consecutive Executive Assistant experience
• Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
• Ability to work flexible hours to assist the business needs of executive leaders
• Outstanding, polished oral and written communication
• Strong organizational skills and heavy attention to detail
• Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
• Collaborative teammate who partners with other Executive Assistants to support broader team initiatives and drive results
• Gifted scheduler and efficiency expert; you can keep calm through the challenges of dynamic schedules (and reschedules)
• Ability to achieve results under tight deadlines
• Experience comfortably interacting with everyone in the company, regardless of experience or title
• A can-do “make it happen” attitude – you are comfortable making decisions with little supervision or direction
• Ability to travel to our SF office up to quarterly to support in-person events and Team Jams

PREFERRED QUALIFICATIONS

• Direct experience supporting a senior leader
• A college or vocational degree, or equivalent experience
• Experience using Google Suite, Expensify and TripActions

#LI-Remote

Instacart provides highly market-competitive compensation and benefits in each location where our employees work. This role is remote and the base pay range for a successful candidate is dependent on their permanent work location. Please review our Flex First remote work policy here.

Offers may vary based on many factors, such as candidate experience and skills required for the role. Additionally, this role is eligible for a new hire equity grant as well as annual refresh grants. Please read more about our benefits offerings here.

For US based candidates, the base pay ranges for a successful candidate are listed below.

CA, NY, CT, NJ

$131,000$145,000 USD

WA

$125,000$139,000 USD

OR, DE, ME, MA, MD, NH, RI, VT, DC, PA, VA, CO, TX, IL, HI

$120,000$133,000 USD

All other states

$109,000$121,000 USD

Administrative Assistant

at Mozilla (View all jobs)

Remote US

Hiring Ranges:

US Tier 1 Locations: $89,000.00 USD – $131,000.00 USD

US Tier 2 Locations: $82,000.00 USD – $121,000.00 USD

US Tier 3 Locations: $76,000.00 USD – $111,000.00 USD

To learn more about our Hiring Range System, please click this link.

An Administrative Assistant at Mozilla provides support to another inidual or group of iniduals by managing calendars and appointments, coordinating activities between teams and departments, making travel arrangements, and providing other specialized administrative support to extend the effectiveness and efficiency of those they support. The person in this role will report to a VP, collaborate extensively with the other administrative professionals within Mozilla, utilize the Lead EA for their development.

Duties and Responsibilities:

• Understands the business priorities of your leaders to best leverage their time.
• Schedules and maintains meetings, travel itineraries and prepares ad hoc related arrangements for assigned leaders.
• Supports special projects which may include team offsites, events, onboarding and culture/ team building programs.
• Manages distribution lists and organization charts.
• Arranges business travel and tracks expenses. May reconcile departmental budgets and invoices.
• Partners with Executive Assistants to synchronize and align on pivotal initiatives across leaders.
• Crafts and distributes reports upon request which may require working across the organization to collect information. Identifies key issues and patterns from partial/conflicting data. Approaches complex situations and comes to the table with new and unique perspectives.
• Builds and reinforces open partnerships with leaders to help manage an effective and efficient working team while keeping all members organized, informed, and on task.
• Maintains confidential information and proprietary reports.
• As requested, prepares communications including, but not limited to, e-mails, reports, presentations, agendas, and minutes. Distributes information to the broader team on the leader’s behalf.
• Perform ad hoc duties as assigned based on the business needs.

Specific Skills and Experience Required:

• 5-7 years proven experience providing administrative support to multiple leaders (Sr. Director or VP level), preferably in fast-paced, remote, global environments.
• Consistent track record setting and managing expectations.
• Effective communication and interpersonal skills.
• Receptive to learning and adapting to new experiences.
• Ability to apply thoughtful judgment to complex situations; Ensuring that you understand the “why” behind and beyond tactical instructions and directives.
• Dedication to confidentiality and discretion.
• Strong relationship building skills while maintaining composure under pressure.
• Teammate approach; ability to establish and maintain successful cross-functional relationships.
• Ability to work extensively with common sharing and communication apps, like GSuite and Slack as well as web-based apps like Expensify and Workday.
• You have an eye for details and a knack for planning and organizing multiple schedules across different time zones.
• Ability to anticipate next steps and take initiative, think clearly, creatively solve problems and make decisions under pressure.
• Experience creating and improving processes is a plus.

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to ersity, equity, inclusion, and belonging

Mozilla understands that valuing erse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientations, gender identities, and expressions.

We will ensure that qualified iniduals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [email protected] to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: C

#LI-REMOTE

Req ID: R2109

Executive Assistant

Clevertech is looking for an Executive Assistant to provide support for the select members of our management team. The perfect candidate is an operationally minded inidual that is passionate about creative problem solving and being the gatekeeper for fast moving people, ideas and teams. If you love multitasking and have the ultimate positive attitude to get things done quickly and efficiently, we want to hear from you.

Responsibilities Include:

• Scheduling
• Correspondence/communications
• Travel planning
• Tracking expenses
• Liaising with vendors and third parties
• Research
• Additional tasks as needed

Required Qualifications:

• Previous exposure to C-level executives in some capacity
• Combined experience of both executive assistant support and personal assistant support
• Ability to multitask and respond to frequently changing priorities
• Impeccable written and verbal communication skills
• Confidentiality, discretion, trust, reliability
• Bachelor’s degree
• Full-time, 100% remote role. Candidates must be located within the United States (W2) or Canada (T4)
• Must be able to pass a background check
• Typical daytime business hours (8a-5p EST), but must have flexibility to support during off-hour periods. Expectation to stay late or respond to messages outside of work hours when needed
• Requires some travel, sometimes on limited notice

CleverFit Traits

Adaptability

You are comfortable with ambiguity and change, flexible with ideas, and are able to set priorities in a changing environment

Communication

You communicate with colleagues and clients effectively

Collaboration

You are reliable to your colleagues and are able to give constructive feedback to your team members to help them improve

Professionalism

You are punctual and responsive, and show up as a polished remote professional (zoom background, distraction-free space, good functioning equipment, adequate lighting)

Growth Mindset

You actively seek opportunities to continuously improve

Kindness

You approach work with genuine care and are a delight to work with

Agile

You thrive in a fast paced environment and can deliver quality work quickly and with grace

Benefits of joining the Clevertech team

We know that people do their best work when they’re taken care of. So we make sure to offer great benefits:

• Competitive Salaries
• 1 Month Paid Time Off For You
• Personal Development Fund
• Tenure-Based Rewards
• Flexible Family Leave
• Clevertech University
• Clevertech Gives Back
• Amazing Culture & Strong Community
• Getting Hired

Our team is made up of people that are not only from different countries, but also from erse backgrounds and disciplines. Our focus on employing respectful, introspective and collaborative talent is what powers our company and our success.

Vendor Operations Coord II ( Remote/Virtual)

remote type Fully Remote

locations Tempe AZ

Idaho Virtual Location

Indiana Virtual Location

Nevada Virtual Location

time type Full time

job requisition id R240983

ARE YOU A CURRENT US FOODS EMPLOYEE? PLEASE APPLY DIRECTLY THROUGH OUR INTERNAL WORKDAY CAREER SITE.

Join Our Community of Food People!

The Procure to Pay department is seeking a Coordinator to work in the Supplier Income & Billing Team to partner with Corporate Category Management, Divisions, & Vendors to establish allowances & research disputes within the US Foods systems and operations. The job functions will include, but are not limited to, the review and setup of purchase allowance agreements/programs and researching/resolving vendor disputes based off these programs.

This position is remote/virtual which means the work can be completed from anywhere in the United States except Hawaii or United States Territories.

The weekly working hours are in Arizona time which will vary from PST and MTN time depending on the time of the year. Monday through Friday.

RESPONSIBILITIES:

• Collect and review documentation from Corporate or the ision which allows the accurate setup of agreements/programs resulting in accurate vendor billings
• Collects and reviews documentation from Corporate or the isions for one off billings
• Research program pricing to determine accurate invoicing to the vendor
• Maintain and update existing agreements/programs due to additional product exclusions, new items, price/product changes, billing cycles, etc.
• Act as a liaison between the ision and internal departments as needed
• Act as subject matter experts on process inquiries and procedure validation
• Assist in one-off projects.
• Assist with developing and maintaining standard operating procedures for training

Education:

• High school diploma or general education degree (GED) is required. Associates/Bachelor’s Degree preferred.
• Some post-high school nationally accredited coursework strongly preferred

Knowledge/Skills/Abilities:

• Intermediate or greater skills in Microsoft Excel required
• Experienced MS Excel (VLOOKUP’s, PivotTables, etc.) is preferred
• Experience with contract analysis is preferred
• Must be able to prioritize and manage multiple tasks and adhere to deadlines
• Ability to learn and process knowledge quickly while paying close attention to detail.
• Demonstrates excellent interpersonal, oral and written communication skills.
• Must be able to work in a telecommuting environment with acceptable internet connection and dedicated home office space

The following information is provided in accordance with certain state and local laws. Compensation depends on experience, geographic locations, and other factors permitted by law. In Colorado, the expected compensation for this role is between $20.00 and $22.00 per hour. In New York City, the expected compensation for this role is between $20.00 to $22.00 per hour. In California and Washington, the expected compensation for this role is between $20.00 to $22.00 per hour.

Other benefits for this role include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html.

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Protected Veteran/Disability Status***

Administrative Assistant

(Part-time)

REMOTE

CORPORATE – OPERATIONS

PART TIME

The Administrative Assistant for Strategic Initiatives will be responsible for providing support to the Strategic Initiatives Division and will work closely with isional leaders to handle administrative needs that will support accelerated growth and promote positive culture in a dynamic environment. This inidual will report to the Divisional President.

Important Details

• Position is 20 hours per week and remote.
• Reports to the Divisional President of Strategic Initiatives, and works closely with Divisional Leaders.

Job Description:

• provide administrative support to the Strategic Initiatives Region. Handle administrative requests from senior leaders.
• Execute the Staff, Coordinator, and Partner Appreciation strategies for celebrations, milestones, recognition, and development.
• Support Staff Culture strategy
• Coordinate details for retreats and in-person site visits
• Organize travel logistics, planning, and implementation of content and support materials for metro retreats and other travel needs
• Assist with communication across multiple staff and coordinator platforms

Skills needed:

• Excellent communication skills (verbal/written/computer)
• Proofreading
• Ability to work well in a team environment
• Self-motivated
• Proficiency in Canva and learn Apartment Life program management systems
• Organization, Detail Oriented, Great Time Management
• Tech/Computer Skills (Social Media, LinkedIn, chat apps)

Executive Assistant

• Administrative
• Remote
• ID:1136-493
• Full-Time/Regular

At Make-A-WishAmerica, we are more than a great place to work our work is life-changing.Together, we create life-changing wishes for children with critical illnesses. Nearly 40 years ago the inspiration for Make-A-Wish began with one little boy’s wish to be a police officer. Today, together with our volunteers, donors, staff and supporters, Make-A-Wish has granted more than 500,000 life-changing wishes and transformed countless lives.

THE ROLE

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the President. The Executive Assistant also serves as a liaison to the board of directors and associated committees (board executive committee, governance, culture, compensation, and nominating (GCCN) committee) and senior management teams; organizes and coordinates executive outreach and external relations efforts.

WHERE YOU COME IN

As the Executive Assistant you will:

• Prepare internal and external communications, memos, and meeting minutes.
• Put together meeting materials, presentations, and reports.
• Prepare reports, analyze data and information, and summarize for President/CEO.
• Maintain files and records related to department activity, committees, and staff, which may be of highly sensitive and confidential nature.
• Ensure that the minutes of the meetings of the National Board, are accurately recorded, appropriately distributed, and approved and records kept on file.
• Issue notices of meetings and deadlines as specified in established policies and procedures, and/or as requested by the President/CEO, Board/committee/Council chairs.
• Authenticate and maintain the integrity of the corporate records and serves as the custodian of the Seal of the Foundation.
• Keep a register of the name and address of each chapter and of each chapter’s board of directors, officers, and designated Leadership Council Delegates.
• Handle written notice of chapter appeals, requests for special meetings, resolutions proposing amendments, candidate referrals for national leadership positions, and resignations from the National Board.
• Ensure that meeting agendas and support materials are prepared and provided to the National Board and/or to assigned committees in a timely manner.
• Prepare annual committee workbooks for distribution to committee members prior to their first meeting at the beginning of each committee year (Oct. /Nov).
• Orient new members of the National Board, new National Board Chair, national-level committee chairs, new chapter Executive Directors and key national office staff on governance-related procedures and functions.
• Work closely with Corporate Counsel to ensure that standard non-profit legal requirements and the Foundation’s specific bylaw requirements are met relative to the corporate records.
• Work with meeting planner to set-up meetings of the National Board, Leadership Council, and/or national committee meetings.
• Book all travel arrangements ensuring all required travel documents are in order.
• Prepare accurate and timely expense reports.
• Perform other job-related duties, as assigned.

WHAT YOU’LL NEED

• Bachelor’s degree in Business Administration or related field required.
• 8+ years of experience supporting C-Level Executives, preferably for a CEO.
• Experience in CRM databases preferred.
• Proficient in Microsoft Office Suite.

WHAT WE OFFER

BENEFITS

• Competitive compensation with annual incentive potential
• Comprehensive benefit package: Medical, Vision*, Dental*, Wellness
• Health Savings Account and Flexible Spending Account Options
• Health Reimbursement Account fully funded by Make-A-Wish
• Short Term Disability*, Long Term Disability* and Life Insurance
• Additional Insurance Plans: Accident, Critical Illness, Hospital Indemnity, Pet Insurance through Figo
• 401(k) Retirement Savings Plan with 5% match after one year of service

TIME OFF

• Up to 15 PTO days
• 10 Sick Days
• 11 Paid Holidays
• 2 Volunteer Days after one year of service
• 2 Personal Days accrued annually
• Maternity Leave

ALSO…

• Employee Awards and Recognition Programs
• Inidual and Leadership Development
• Discounts and special offers for theme parks, events, hotels, concerts, and movie tickets

*Monthly premiums paid for the employee for vision, dental, and short/long term disability.

Diversity, Equity & Inclusion Vision

Make-A-Wish is committed to championing ersity, equity and inclusion, fostering an organization that is accessible and welcoming. In turn, we are uniting communities to help make more wishes possible.

• Our mission is most effectively fulfilled through a commitment to ersity, equity and inclusion as core values and practice.
• It is only through our mosaic of different cultures, perspectives and experiences that we can grant life-changing wishes to every eligible child.
• As the world’s largest wish-granting organization we stand against racism and intolerance and are committed to representation and acceptance, creating a sense of belonging, and practicing fairness in creating opportunities for our wish families, volunteers and staff.

Administrative Assistant, Medical Analytics & Insights (GMEI)

locations

United States – New York – New York City

United States – Remote

time type

Full time

job requisition id

4878242

ROLE SUMMARY

All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both inidual and company success; be part of an ownership culture that values ersity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.

This role will be responsible for providing operational support to the GMEI Medical Analytics Leadership Team and other supporting functions with the GMEI organization as needed. The role involves leading/supporting several project initiatives as well as day-to-day operational responsibilities. The (GMEI) Medical Analytics & Insights Project Administrative Assistant will provide global operational support to the Medical Analytics & Insights leadership team, including, but not limited to:

• Operational management
• Finance and Budget Management
• Meeting management
• Vendor Management
• Operating Plan support
• Project management
• Communications support

ROLE RESPONSIBILTIES

Operational Management

• Provide operational support to the GMEI Medical Analytics & Insights Leadership Team, including complex calendar management, trave & expense report support and meetings.
• Provide operational support to the GMEI Medical Analytics & Insights Leadership Team with meeting planning, travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management and logistics
• Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
• Provide support for various Medical and Leadership Team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams management during the meeting, note-taking, and meeting summary distribution.
• Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
• Handle confidential matters on a regular basis.
• Coordinate and provide key information to other business units & teams as requested, and as appropriate.
• Manage document resources on SharePoint site.
• Assist with onboarding of new colleagues as requested.
• Update team organizational charts and distribution lists as requested.
• Coordinate activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.

Finance and Budget Management:

• Responsible, with minimal oversight, for all aspects related to financial set up, approval, and management of financial projects (e.g. Purchase Orders, forecasting, payment tracking).
• Manage Purchase Order’s through the Ariba and ePA3 systems, also tracking payment of invoices as requested.
• Act as a single point of contact for issue resolution related to management of vendor related purchase orders including creation of new vendors, resolution of invoice payment delays and duplications
• Serve as business process owner for providing training and guidance on financial systems/processes to members of the team

Meeting Management:

• Manages key meetings, including agenda development / coordination, generation of minutes, and follow-up on any actions
• Ensure logistics are in place and ready for seamless execution (e.g. calendar invitations, meeting room, technology set-up)
• Provide operational support to key Off-Site meetings, including agenda and slide development, liaising with any external vendors/guests, and logistics oversight.

Communications:

• Supports the execution of the team’s communication strategy which includes use of existing tools such as newsletters and videos

BASIC QUALIFICATIONS

• Experience working at the executive operational level at Pfizer
• Undergraduate degree (BS/BA) or equivalent experience
• 3-5 years of pharmaceutical industry experience. Pfizer experience preferred
• 5+ years of experience as an executive operational assistant or coordinator experience
• Ability to work effectively in a team-based environment and partner with internal/external stakeholders
• Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
• Strong verbal and written communication skills – ability to mobilize team members and engage leadership
• Demonstrated project management experience
• Business acumen, Decision making, and demonstrated flexibility
• Ability to navigate internal organization/processes
• Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and OneNote; in addition to Pfizer applications such as ePA3, Ariba, SharePoint &; Box.
• Ability and willingness to handle special projects
• Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent

NON-STANDARD WORK SCHEDULE, TRAVEL, OR ENVIRONMENT REQUIREMENTS

• US Travel of up to 5% of the time.

Other Job Details:

Additional Location Information: US – remote

Eligible for Relocation Package: No

#LI-PFE

The salary for this position ranges from $31.36 to $52.27 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. Benefits offered include a retirement savings plan, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.

Relocation assistance may be available based on business needs and/or eligibility.

Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.

Sunshine Act

Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.

Administrative

#LI-PFE

Executive Assistant

new york, new york(remote)

$26.38 – $26.39 per hour

temporary

high school

shift: First

work hours: 8 AM – 5 PM

category business and financial operations occupations

reference AB_4178376

Job details

The Admin Specialist Program is a scaled administrative team supporting core areas of admin support – calendar, expense, travel – at ratios of up to 7:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

**This role will be 100% remote in EST hours

Responsibilities

Core Administrative Support

• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders

Basic Qualifications

• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

Skills

• Administrative Duties

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

Pay offered to a successful candidate will be based on several factors including the candidate’s education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Title: Event Operations Coordinator

Location: US Remote

Description

About PSI

At PSI, our mission is to help people meet their potential. That is our core purpose, enabling our vision to empower people in their careers and drive organizational success. We achieve this by being the leading global workforce solutions provider that fuses science, technology, and expertise to deliver best-in-class testing, assessment and development products and services.

PSI’s culture is as strong as the people who embody our core values. These include our drive to work together as one team, to be dependable in our pursuit of rigor and excellence, to value people and respect everyone’s talents, to embrace ersity in perspectives and culture, and to think creatively with the willingness to experiment.

About the Role

We are seeking an experienced Operations professional to join PSI to support coordination of vendor resources for large multi-day testing events. The ideal candidate is responsible for securing Test Center Administrators (TCAs), and venue arrangements across North America. Additional responsibilities will include TCA applicant vetting and handling of billing/expenditures. You will be an essential part of the success of each administration.

MAJOR RESPONSIBILITIES:

• Based on candidate demand projections identify appropriate staffing ratios for each test center location
• Schedule and coordinate venue arrangements
• Effectively communicate to large applicant pool program requirements and training information
• Assist with delivery of TCA training to ensure staff preparedness
• Act as liaison between PSI internal departments and outside vendors to ensure AP process is timely & accurate, including but not limited to coding of invoices and resolution of issues
• Remain on budget by always seeking the best prices for supplies and services
• Participate/observe test administrations as necessary to identify areas of improvement and process efficiencies
• Provide frequent reporting updates to key stakeholders
• Communicate and work closely with various departments in the company, in particular the Manager of Event Testing and Director of Operations
• Track and manage Government seating requests daily correspondence with outside parties to meet the test volume request needs for their candidates on a daily basis and track on an excel file.
• Track and manage Government and Certification/Licensure Mobile testing requests- email communication with external and internal parties and track on an excel sheet for client’s mobile testing needs.
• Assist with new site entry and testing center session set up in the PSI Internal testing platform.
• Run daily reports for seating capacity review and for specific test site exam information.
• Run daily reports for Government seating capacity review and needs.
• Assist with Government and Certification/Licensure Test Window outreach and capacity needs- correspondence with outside parties for test window participation and test volume needs.
• NBSTSA
  • Set up new proctors
  • Set up new sites
  • Add new sessions
  • Correspond with client, Program Directors, and proctors
  • Tracking payment preferences for each school and provide payment info to accounting monthly
  • Work with accounting to request updated W-9 and contact info as needed
• International Exam Requests
  • Contact Sites to coordinate TT scheduling
  • Maintain sites and current statuses including military sites
  • Correspondence with Client Services, Test Centers, AMP Int’l Scheduling Team, and sometimes proctors
  • Work with AMP Int’l Scheduling Team via Int’l Exam SharePoint Roster to track TT requests and update as scheduled
  • Open confirmed date/time in Aspen so AMP Int’l Team can schedule
• Pencil and Paper Exams
  • Correspond with exam host, client, and proctors to confirm exam details, number of TCA’s needed, and start times.
  • Locate Test Supervisor to assist with confirmed exams and provide them with the exam details, shipping information, and site info.
  • Update SharePoint file with exam details so the team in Olathe knows how many TT will be testing, where to ship the materials, and payment summary.
  • Send final details to host and Test Supervisor 2 weeks prior to exam date.
  • Assist on exam date if any questions/issues arise.
• Mobile Exams
  • Work weekly with the MA HRD team and our third-party vendor to coordinate testing details, venues, and billing information.
  • Maintain Mobile Event Requests Form entries that are submitted and work with our third-party vendor to get a quote.
  • Assist with any additional needs as requested by you.
  • Monthly GA Hearing Aid exam confirm proctors, request exam materials, and provide rosters.
• Assist with ACT Command Center during exam administrations.

POSITION REQUIREMENTS:

• High school diploma or equivalent required, associate degree preferred
• Significant experience as an operations coordinator or similar role
• Able to prioritize tasks and work independently
• Highly organized with an aptitude for problem-solving
• Strong communication skills required to coordinate with various functional groups
• Strong computer skills
• A basic grasp of accounting terms and practices are a plus, but not required
• Project management experience is also a plus but not required

Benefits

PSI offers a competitive and comprehensive benefits package inclusive of:

Medical, Dental, Vision, Life, and Short and Long-Term Disability Insurance

Flexible Spending Accounts

• 401k plan with company match
• Generous PTO and Holiday Pay

Executive Assistant I

• Job ID 1545
• Work From Home – USA
• Full-Time
• Regular

Job Description

SUMMARY:

Reporting to the Executive Assistant III, this position provides administrative support for the Executive Department, performing highly confidential and sensitive tasks and interacting with PHI executives, staff, and the general public.

This position is currently remote; however, it may require some in person duties, including meeting set up, clean up and staffing of regularly scheduled and ad hoc meetings, organizing historic files and materials; and eventually, this position may change to working in-person if needed or required by the CEO.

Regular schedule for this position is Monday to Friday 8:30am 5:30pm, Pacific Time.

Full salary range for this position: $66,843 to $96,905 per year. The typical hiring range for this position is from $66,843 (minimum) to $81,874 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Coordinates travel arrangements and registration for meetings. Pull flight options for Executive Assistant III (EAIII) review, book approved flights, create travel itineraries, agendas, directions, meeting materials and other pertinent information to executives.
• Coordinates changes in travel, including canceling or rescheduling of flights, hotels, meetings, and conferences.
• Maintains confidentiality at all times.
• Exercises discretion in disseminating information.
• Coordinates, schedules, organizes, and prepares various internal and external meetings for department, collaborations, or affiliations, including reservations and facility arrangements, audio visual needs and arranges for food or refreshments for meetings.
• Provides support to EAIII for event planning, including venue coordination and logistics.
• Prepares meeting information and event/conference packets including for large events.
• Updates CEO contacts, including researching and verifying information.
• Completes forms, such as travel claims and documentation, following PHI internal procedures.
• Compiles, prints, and assimilates confidential and sensitive documents for executives. Composes letters and memoranda in response to incoming mail or calls, such as thank you letters and requests for meetings.
• Manages CEO corporate credit card statement, billing, and expenses reconciliation, including following-up on missing receipts.
• Records and transcribes minutes of Board and/or other meetings.
• Proofreads, edits, and finalizes documents and letters.
• Maintains Executive Department electronic filing system.
• Manages payment and use for department teleconference line
• Enters data into Salesforce, PHI’s customer relationship manager (CRM) platform.
• Performs other duties as assigned.
• Provides assistance to the other departments when needed.

QUALIFICATIONS To perform this job successfully, an inidual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Minimum Qualifications

• Minimum five years of progressively increasing administrative experience
• Associates degree required, or substitute with two years of additional related experience

Other Qualifications

• Excellent administrative skills, with a focus on accuracy, timeliness, attention to detail, tact, and confidentiality
• Ability to read and understand basic business documents and communications and determine if further review is needed.
• Ability to adapt to changing priorities, work to deadlines, accept responsibility, and display initiative
• Ability to demonstrate strong problem-solving/organizational/planning/project management skills and work ethic
• Ability to use logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions
• Effective communication and interpersonal skills, and the ability to interact confidently and credibly in a variety of contexts and at various levels
• Ability to work with minimum supervision to manage multiple competing tasks and prepare material that requires strong attention to detail, using succinct language and applying correctly the rules of syntax, grammar, spelling and punctuation
• Diplomatic, ability to exercise proper discretion and judgment in giving out information and referring callers
• Ability to demonstrate high level of confidentiality
• Ability to make objective decisions
• Excellent organizational skills
• Excellent Computer Skills including Microsoft Office suite (Excel, PowerPoint, Word) including the ability to schedule meetings in Outlook, use Outlook email, task manager
• Familiarity with Salesforce preferred
• Experience with back-end website content upload, CMS/CRM/EMS platforms preferred

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

Administrative Assistant, Healthcare

Job Locations US-Remote

Requisition ID 2023-85712

# of Openings 5

Job Function Clinical

Job Schedule Regular Full-Time

Job Introduction

Maximus is currently hiring Administrative Assistants to support the CA PASRR program. The Administrative Assistant performs administrative tasks to ensure compliance with all contract level requirements, including conducting telephonic follow-ups and reviews for contracted services.

This position also verifies submitted screens for diagnosis or suspicion of serious mental illness (SMI) for General Acute Care Hospitals (GACH) or Skilled Nursing Facilities (SNF). The incumbent schedules field assessments for contract services and enters referral data into the database system, ensuring quality levels meet contract and company standards.

Essential Duties and Responsibilities:

• Responsible for completing phone screening follow-up for admissions and continued placement in General Acute Care Hospitals (GACH) or Skilled Nursing Facilities (SNF), utilizing federal and state criteria
• Review and communicate information with providers, utilizing computer database system for determining on-site assessment completion
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures
• Provide customer support to internal and external customers
• Responsible for assigning and coordinating referrals for contract work to appropriate parties
• Computer data entry
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures
• Complete assignments within established compliance standards and timelines
• Monitor multiple work queues daily to ensure cases move quickly through each process stage
• Identify and resolve data errors
• Answer Help Desk calls and/or emails

Minimum Requirements:

• High school diploma or GED required; Associate or Bachelor’s Degree within field of study in Psychology, Social Work or a related Mental Health field preferred
• Requires at least two (2) years of experience working with iniduals with a mental health diagnosis
• Ability to work within a tight turnaround time assuring contract compliance

Home Office Requirements:

• Maximus provides company-issued computer equipment
• Reliable high-speed internet service
  • Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity
  • Minimum 5 Mpbs upload speeds
• Private and secure workspace

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment.

Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off.

Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation.

Posted Min USD $9.62/Hr.

Posted Max USD $30.00/Hr.

Executive Assistant

REMOTE

G&A BUSINESS OPERATIONS

FULL-TIME

REMOTE

Labelbox’s mission is to build the best products to align with artificial intelligence. Real breakthroughs in AI are reliant on the quality of the training data. Labelbox’s data engine enables organizations to dramatically improve the quality of their training data, which makes their machine learning models more accurate and performant. We are determined to build software that is more open, easier-to-use, and singularly focused on helping our customers get to production AI faster.

Current Labelbox customers are transforming industries within insurance, retail, manufacturing/robotics, healthcare, and beyond. Our platform is used by Fortune 500 enterprises including Allstate, Black + Decker, Bayer, Warner Brothers and leading AI-focused companies including FLIR Systems and Caption Health. We are backed by leading investors including SoftBank, Andreessen Horowitz, B Capital, Gradient Ventures (Google’s AI-focused fund), Databricks Ventures, Snowpoint Ventures and Kleiner Perkins.

Labelbox is looking to add an Executive Assistant to the team to support our C-level executives.

Responsibilities:

• • Assist up to 3 C-level executives in daily business activities: manage and respond to a high volume of emails, manage and organize complex and demanding calendars and inboxes.
  • Anticipate the needs of management while consistently staying ten steps ahead; balance conflicting priorities.
  • Provide administrative and project management support for our C-level executives.
  • Help in coordinating key internal and external meetings.
  • Proactively identify any gaps and weaknesses within the company and take appropriate action to resolve them.
  • Promote and grow company culture; participate in the planning and execution of company events .
  • Partner with People Operations to work on a host of people initiatives ranging from new hire onboarding, learning and development programs, and cultural programs.

Requirements:

• • Experience working in high-growth start-up environments and comfortable with project management
  • Experience supporting multiple C-level executives simultaneously
  • Strong attention to detail when handling priorities, projects, and deadlines
  • Excellent written and verbal communication skills, including meeting facilitation
  • Skilled with creative and critical thinking
  • Ability to anticipate and prioritize needs of various stakeholders simultaneously
  • Proficient in tech and office software such as calendars, spreadsheets, Slack
  • Flexible when it comes to responsiveness and adaptive to an ever-changing environment
  • Track record of problem-solving abilities and making things happen
  • Approaches challenges with a positive attitude and a solutions-oriented perspective

Labelbox strives to ensure pay parity across the organization and discuss compensation transparently. The expected annual base salary range for this United States based position is $64,000 – $85,000. This range is not inclusive of any potential equity packages or additional benefits. Exact compensation varies based on a variety of factors, including skills and competencies, experience, and geographical location.

Do great work. From anywhere.

We hire great people regardless of where they live. Work wherever you’d like as reliable internet access is our only requirement. We communicate asynchronously, work autonomously, and take ownership of our work.

Administrative Assistant/Sales Support Specialist

locations

Newport Beach CA-700

Remote

time type

Full time

job requisition id

R10258

Job Description:

Pacific Life is investing in bright, agile and erse talent to contribute to our mission of innovating our business and creating a superior customer experience. We’re actively seeking a talented Wholesaler Support Specialist to join our RSD Wholesaling Team.

As a Administrative Assistant/Wholesaler Support Specialist, you’ll play a key role in Pacific Life’s growth and long-term success by providing administrative services and assistance to the external sales team (Life, Annuity and/or RIA).

How you will make an impact:

• In-take meeting requests and details from Field Wholesalers (FW) to enter details into our events planning tool accurately.
• Coordinate communications/notes to financial professionals or COIs in support of their territory. Comply with compliance retention requirements for communications.
• Facilitate the ordering and shipping of gifts and promotional items in support of the territory as requested by the Wholesaler. Promo items will be ordered through a centralized promo system.
• Assist with the mailing of marketing materials in support of the FW, as requested.
• Support the FW’s expense reporting by collecting receipts and entering expenses into our corporate expense reporting system. All reports must be reviewed and signed-off by the FW.
• Answering phone calls in a polite and professional manner.
• Arrange travel and accommodations for FWs as needed for travel within the territory.
• Share ideas to improve processes or opportunities for improved advisor experience with the team.
• Complete adhoc projects as assigned in a timely and accurate manner

The experience you will bring:

• Strong team player who wants to partner with internal and externals sales partners to help make the territories successful.
• Competent with technology and the open to the adoption on new tools to improve efficiency in the department.
• Ability to interact comfortably and professionally with a variety of iniduals from financial advisors to internal sales partners.
• Demonstrated proficiency in written communication, including a proven ability to create concise, grammatically correct, audience focused correspondence.
• Knowledge of business software applications including the ability to create and use complex Word documents, Excel spreadsheets, and databases.
• Salesforce experience strongly preferred.
• Strong organizational skills and the ability to address and juggle multiple daily priorities and requests.

More reasons to join:

At Pacific Life, the work we do matters. We work passionately each day to drive our company forward while enjoying job security, flexible scheduling, and great opportunities for career growth.

You belong at Pacific Life

At Pacific Life we believe you belong. We foster a culture of belonging, a space where all employees are empowered to be authentic. We embrace and celebrate ersity, create a culture of equity and inclusion, and value and respect every employee.

Want to learn more about life at Pacific Life? Take an inside look at our company culture: Instagram.com/lifeatpacificlife.

Base Pay Range:

The base pay range noted provides a basis to determine the appropriate offer dependent upon several factors including but not limited to geographic location, experience, skills, education and pay equity. Also, most employees are eligible for additional incentive pay.

$25.14 – $31.42 – $39.28

Your Benefits Start Day 1

Your wellbeing is important to Pacific Life, and we’re committed to providing you with flexible benefits that you can tailor to meet your needs. Whether you are focusing on your physical, financial, emotional, or social wellbeing, we’ve got you covered.

• Prioritization of your health and well-being including Medical, Dental, Vision, and Wellbeing Reimbursement Account that can be used on yourself or your eligible dependents
• Generous paid time off options including: Paid Time Off, Holiday Schedules, and Financial Planning Time Off
• Paid Parental Leave as well as an Adoption Assistance Program
• Competitive 401k savings plan with company match and an additional contribution regardless of participation

EEO Statement:

Pacific Life Insurance Company is an Equal Opportunity /Affirmative Action Employer, M/F/D/V. If you are a qualified inidual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Pacific Life Insurance Company.

Executive Assistant

• United States – Remote OK
• Full-Time
• $55k – $65k

*Company located in Utah – Employees can work in the office or remotely in most locations in the US, except SC and NY. This is a full-time opportunity, not a contract opportunity.

What we are actually looking for: Let’s get right down to it – you’re the right Executive Assistant to the VPs of Client Services for Disruptive Advertising if you love organizing, managing projects and details, and keeping everything running smoothly and in order. In fact, you love it so much that it’s not even work for you, it’s a way of life. So if the thought of spending your day playing a vital supporting role to the VPs and a fun, fast-paced Client Services Department excites you, read on. Why would you be so excited to support a killer CS Department? Because Disruptive is already an industry leading performance marketing agency that does meaningful work and drives real value for clients. We prioritize working with purpose-driven brands and all-around good people.

A little bit about our VP of Paid Media, who this role directly reports to:

He takes a people first approach, prioritizing people over profits. He has an obsession with strategy – whether it’s in growing businesses, leadership or board games. When he’s not creating an environment of growth for clients and team members he’s gaming, lifting at the gym or adventuring with his wife and 3 daughters.

And, because you probably want more details, you can e into those below, even though you already know if you are the right person or not from these first few paragraphs 😉 …

The Role: The Executive Assistant: Do you have an intense drive to take the lead and “get things done” in a fast paced environment? If so, you will be a great fit as our Executive Associate as you ensure our VPs of Client Services are fully supported to execute on their objectives. You will happily lead initiatives and lean into your competitive nature as you ensure all meetings are effective and well prepared for. As Executive Associate, you will ensure the highest value items for the company are consistently prioritized. You will rely on your positive response to pressure as you provide assistance and structure to the team’s day-to-day activities. We are Disruptive Advertising and we are searching for someone who thrives in a fast-paced environment while managing multiple priorities to ensure our VPs are carrying out business objectives efficiently.

As an Executive Assistant, you will receive:

• Salary range $55-65K dependent on experience
• Flexible PTO Policy
• 75% paid Medical, Vision, and Dental Insurance
• 401k with generous match
• Vacation bonus ($500/after 1st year, an addition $250 every year after)
• $2,000 p/year Personal Development budget
• Company Vacation Homes to Use after the first anniversary

As an Executive Assistant, you will:

• Support the VP of Owned Media, Paid Media, and Account Management to make sure all meetings are effective and run smoothly
• Manage calendars and logistics
• Prepare meeting agendas and slide decks and make sure everyone is coming prepared, take notes in meetings and send recap email
• Project manage the marketing calendar, design queue and all department project tasks and will ensure everything is completed on time
• Support the Client Services Team to ensure they have all support needed to be set up for success for their weekly calls
• Update our department’s weekly metrics
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Help screen and manage email and LinkedIn messages
• Expense tracking; data entry
• Strategic projects as assigned. These may include: Planning bi-annual department activities, retreats, and lunches
• Support us with executing our digital networking strategies

What you need to be an Executive Assistant:

• 3+ year’s experience as an executive assistant to executives or comparable experience
• Advanced proficiency in Google Suite
• Excellent verbal and written communication skills
• A professional and courteous demeanor
• Ability to work well with all levels of internal management and staff
• Ability to manage competing demands effectively and help prioritize and schedule demands on time
• Demonstrate high standard of integrity and confidentiality
• Attention to detail
• Proactive “can do” attitude

Our vision is to create an environment where we can all better realize and live our potential; in order to do this, we are building the best performance marketing agency at delivering growth opportunities for our people and amazing business results for our clients.

We currently specialize in paid digital media, life cycle marketing through email/text/retargeting, and ensure our clients websites are converting through website optimization all supported by our amazing dev and creative teams. We are now ready to accelerate our growth and impact with an SEO and Content offering which the whole company is excited about.

We are a fast-growing team of professional digital marketers. Our clients look to us to expand their digital marketing footprint and create growth for their business by winning at life and business together.

We have been in business since 2013, our offices are in the beautiful city of Pleasant Grove, Utah where one side of our office overlooks the towering Wasatch Mountain Range, and the other has stunning views of Utah lake.

Disruptive has won many awards for growth and as a leader in our industry, but, we are the most proud of those that represent how our people feel about working here which include but aren’t limited to: Utah Business Magazine’s Best Companies to Work For, USA Today as one of SLC’s Best Companies to Work For” and in Glassdoor as “Best Places to Work” at #13. And don’t worry, we are now primarily remote and our non-Utah based employees are saying the same thing 😉

We thank you for your interest in this opportunity and we look forward to reviewing your application!

Core Values:

• Look inward first – Nothing gets solved by pointing the finger at others first
• Get curious – We often don’t have all the details so let’s get them before coming to a conclusion
• Choose to grow – The right thing isn’t always the easy thing but that doesn’t stop us
• Care for the inidual – We proactively invest in building meaningful relationships at work

Disruptive Advertising is an equal opportunity employer and expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information or veteran status.

*Company located in Utah – Employees can work in the office or remotely in most locations in the US, except SC and NY. This is a full-time opportunity, not a contract opportunity.

Title: Senior Executive Assistant

Location: Remote, US

Job Description

Who We Are

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Service Leadership members. This is a fantastic opportunity for the right inidual to support the senior leaders of one of the fastest-growing global companies.

The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable.

Wayfair’s team of Executive Assistants supports and manages the day-to-day activities for senior leaders in the Service organization. These activities include scheduling and coordinating meetings, handling travel arrangements, performing personal tasks (such as errands, setting up appointments), and acting as point person for visiting executives and large corporate investors. This is a unique opportunity for someone with Administrative experience to take their career to the next level.

What You’ll Do

• Day-to-day administration and coordination of all areas of executive support
• Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
• Provide EA support of 3 leaders
• Handle travel arrangements (int’l and domestic) and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad hoc meetings
• Interact with key internal and external contacts, investors, and other C-level iniduals in a professional manner
• Manage executives’ business expenses
• Must be able to represent the team in a positive way to people outside the company
• Act as point person for visiting executives and large corporate investors
• Various other ad hoc projects
• Manage and draft communications on behalf of their leaders
• Act as back-up for other Admins

What You Have

• 3+ years of experience as AA/EA for senior-level executives
• Ability to be assertive and give push-back as needed
• Meticulous attention to detail and strong planning and forward-thinking capabilities
• Demonstrated ability to anticipate needs and situations before they are fully developed
• Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
• Excellent written, verbal, and presentation skills
• Extremely high level of discretion pertaining to confidential information
• Flexible and able to handle ad hoc issues that may arise outside of core business hours
• Bachelor’s Degree

The salary range for this position is $79,000 – $97,000, however, base pay offered may vary depending on location, job-related knowledge, skills, and experience. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

Assistance for Iniduals with Disabilities

Wayfair is fully committed to providing equal opportunities for all iniduals, including iniduals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified iniduals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please contact [email protected].

Entertainment Assistant

Job LocationsUS-Remote

Job ID

2023-2714

Division

ALTOUR

# of Openings

1

Category

Customer Service/Support

Max

USD $28.22/Hr.

Min

USD $15.05/Hr.

Overview

High energy Music Travel Group is looking for the right person to join our team. Someone who is eager, motivated and organized. A team player, willing to learn in a non-traditional office setting. The job’s core functions are to support the ALTOUR Music Housing Team’s day-to-day operations. The secondary component of this role will be to support ALTOUR Music management with administrative functions.

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and inidual performance.

Responsibilities

• Prepares reports, memos, rooming lists, contracts, spreadsheets, and other documents as needed.
• Performs administrative support tasks such as emailing, downloading & compiling hotel information, proposals and offers. Building /compiling / maintaining Hotel Tour spreadsheets, filing, and maintaining client records.
• Commission tracking and invoicing.
• *Responsibilities will include booking & contracting hotels as requested by supervisor.
• Advancing and supporting on VIP client related requests as requested by supervisor.
• Support management with inputting expenses and maintaining management travel schedules.
• Coordinates projects by capturing timelines and strategies and delivering progress updates.
• Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.

Qualifications

• Minimum High School Diploma/ GED. Four year college degree preferred
• Proven ability to multi-task and consistently meet deadlines
• Exceptional Microsoft Office skills (EXCEL spreadsheet expertise a +)
• Detail oriented with strong communication skills (verbal and written)
• Regular and dependable attendance and punctuality are required
• Proven ability to manage a flexible schedule
• Available for after hours support at times, mobile, and open to travel
• Excellent planning and time management skills
• Outstanding verbal and written communications skills
• Ability to interact with high profile clients and executives

Physical Requirements:

• Occasional travel may be required
• Work related conference attendance may be required.
• Job requires employee to sit for extended periods of time without being able to leave the work area.
• Repetitive motion, substantial movements (motions) of the wrists, hands, and/ or fingers.
• Typing or otherwise working primarily with fingers.
• Must be able to comprehend instructions, interpret documents, and apply abstract principles to a wide range of complex tasks.
• Ability to understand the meanings of words and effectively respond, analyze information and write reports, comprehend complex issues, and communicate effectively to erse groups.
• Job requires employee to perform basic arithmetic accurately and compute rates and percentages.
• Must be able to communicate effectively and professionally (verbally and in writing) as appropriate for the needs of the audience.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

Executive Assistant

USA – Remote

Full time

R12278

#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. We’re looking for people with limitless passion, a relentless focus on innovation and a fanatical commitment to the customer to join us in shaping the future of cybersecurity. Consistently recognized as a top workplace, CrowdStrike is committed to cultivating an inclusive, remote-first culture that offers people the autonomy and flexibility to balance the needs of work and life while taking their career to the next level. Interested in working for a company that sets the standard and leads with integrity? Join us on a mission that matters – one team, one fight.

About the Role:

We are seeking a talented and highly motivated Executive Assistant who will be aligned with our professional services organization and has a demonstrated ability to provide top notch operational and administrative support to corporate executives at the C-Suite level. Our ideal candidate is a team player who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, resourceful, and efficient. You exercise sound judgment in a variety of situations, have strong written and verbal communication skills, impeccable organization and attention to detail, and the ability to maintain balance among competing priorities.

This position has a preference to candidates based on the East Coast, but is also open to candidates based remote, USA.

What you’ll do:

• Manage complex calendars across multiple time zones, including domestic and international travel schedules, and agenda preparation.
• Manage special projects and collaborate with stakeholders on issues requiring finesse, flexibility, and patience.
• Anticipate the needs of the executive and proactively bring the appropriate stakeholders and resources together to make decisions in support of the executive.
• Complete critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.
• Attend meetings, communicate agendas, take notes, track action items, and hold stakeholders accountable.
• Ensure that the priorities for the executive are cascaded to the appropriate administrative staff supporting key cross-functional partners.
• Partner closely with executives, business partners, and executive assistants on cross-functional events and scheduling.
• Manage external contacts and quickly identify the primary stakeholders; proactively understand who they are and why they’re important to the business, and track the communication needed to nurture the relationship.
• Assist in coordinating the agenda and presentation materials for senior management team meetings, off-sites, and all-hands meetings.
• Plan and implement large-scale, multi-day offsites for the business unit, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.
• Demonstrate a high level of professionalism and the ability to handle sensitive matters while exercising sound judgment, discretion, and confidentiality.
• Ability to address tough issues by identifying the problem, building consensus, and working toward a resolution.
• Consistently hold self and others accountable for specific actions and ensure commitments are fulfilled.
• Act as a gateway to increase communication and information sharing across organizations.
• Proactively seek and engage in professional development; read professional publications, maintain personal networks, and participate in professional organizations.
• Mentor new team members.
• Perform additional duties as assigned.

What we’re looking for:

• 5-7 years experience supporting executives, with several years supporting SVP and EVP levels
• Self-starter who is able to own projects to completion with minimal guidance and direction
• Team player willing to jump in and help where and when needed
• Excellent organization skills, attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment
• Bachelor’s degree preferred
• Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel
• Excellent verbal and written communication skills
• Demonstrated success where personal results and accountability are evident
• Routine experience engaging with executive level staff is required
• A passion for supporting high performance teams, with an understanding that every second counts!

Benefits of Working at CrowdStrike:

• Remote-first culture
• Market leader in compensation and equity awards
• Competitive vacation and flexible working arrangements
• Comprehensive and inclusive health benefits
• Physical and mental wellness programs
• Paid parental leave, including adoption
• A variety of professional development and mentorship opportunities
• Offices with stocked kitchens when you need to fuel innovation and collaboration

We are committed to fostering a culture of belonging where everyone feels seen, heard, valued for who they are and empowered to succeed. Our approach to cultivating a erse, equitable, and inclusive culture is rooted in listening, learning and collective action. By embracing the ersity of our people, we achieve our best work and fuel innovation – generating the best possible outcomes for our customers and the communities they serve.

CrowdStrike is committed to maintaining an environment of Equal Opportunity and Affirmative Action. If you need reasonable accommodation to access the information provided on this website, please contact for further assistance.

CrowdStrike, Inc. is committed to fair and equitable compensation practices. The salary range for this position in the U.S. is $90,000 – $150,000 per year + bonus + equity + benefits. A candidate’s salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications and location.

Senior Administrative Coordinator

locations

US Remote

United States

time type

Full time

job requisition id

R0006186

Senior Administrative Coordinator

What will you be doing:

The Senior Administrative Coordinator performs full clerical, administrative, and general office duties of a responsible and confidential nature. The role prepares correspondence, develops presentations and spreadsheets, writes memos, and maintains files including those with highly confidential information. This inidual will spend a significant amount of time scheduling and coordinating multi internal and external meetings. The inidual will also coordinate travel, submit expense reports, and serve as the department Teams administrator for customer success leadership team.

In addition to the administrative tasks, this role requires a high level of tact and integrity. Work is performed under minimum supervision and requires the incumbent to exercise independence and discretion. Typically requires extensive experience as an executive assistant, meeting and customer facing, office manager or related job to understand functions and precedents.

• Administrative Support
• Travel/Calendar Coordination
• Project Management

What we’re looking for:

Required Qualifications

Work Experience:

Applicable Experience

Skills & Experience:

Administrative Support, Office Operations, Project Management, Schedule Meetings

Education:

High School Diploma or GED (Required)

In order to comply with applicable legal obligations, Premier requires employees to provide proof of full vaccination against COVID-19. We will consider requests for disability or religious accommodations during the recruiting process as needed. Premier will also observe state laws related to vaccination, as applicable.

Preferred Qualifications

Relevant Experience to include:

• Support of Vice President or similar executive level
• Experience leading projects and/or cross functional teams

Education:

Associate’s or technical degree

#LI-WJ1

#LI-Remote

Premier’s compensation philosophy is to ensure that compensation is reasonable, equitable, and competitive in order to attract and retain talented and highly skilled employees. Premier’s internal salary range for this role is $43,000 – $79,000. Final salary is dependent upon several market factors including, but not limited to, departmental budgets, internal equity, education, unique skills/experience, and geographic location. Premier utilizes a wide-range salary structure to allow base salary flexibility within our ranges.

Employees also receive access to the following benefits:

Health, dental, vision, life and disability insurance

401k retirement program

Paid time off

Participation in Premier’s employee incentive plans

Tuition reimbursement and professional development opportunities

Premier at a glance:

• Ranked #1 on Charlotte’s Healthiest Employers list for 2019, 2020 and 2022, and 49th Healthiest Employer in America (2022)
• Named one of the World’s Most Ethical Companies by Ethisphere Institute for the 13th year in a row
• The only company to be recognized by KLAS twice for Overall Healthcare Management Consulting

Employees receive:

• Perks and discounts
• Access to on-site and online exercise classes
• Paid time off to volunteer in their communities

Premier is looking for smart, agile iniduals like you to help us transform the healthcare industry. Here you will find critical thinkers who have the freedom to make an impact. Colleagues who share your thirst to learn more and do things better. Teammates committed to improving the health of a nation. See why incredible challenges require incredible people.

Qualified applicants will receive consideration for employment without regard to unlawful discrimination because of their age, race, color, religion, national origin, ancestry, citizenship status, gender, sexual orientation, gender identity, gender expression, marital status, familial status, pregnancy status, genetic information, status as a victim of domestic violence, covered military or protected veteran status, disability, or any other applicable federal, state or local protected class, trait or status or that of persons with whom an applicant associates. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. In addition, as a federal contractor, Premier complies with government regulations, including affirmative action responsibilities, where they apply.

Premier also provides reasonable accommodations to qualified iniduals with a disability or those who have a sincerely held religious belief. If you need assistance in the application process, please reply to ersity_and_accommodations at premierinc.com or contact Premier Recruiting at 704.816.5200.

Title: Executive Assistant

(Remote)

Location: USA

Full Time

We are seeking an experienced remote Executive Assistant to join an international, highly collaborative, and fast-moving executive team. This role will provide first class, executive support and administration for the Managing Director (MD) of POLS within a global, remote team. This is a remote role.

This is a critical remote position that requires excellent problem solving, project management, communication and organizational skills, and a high degree of confidentiality. This position requires the ability to work outside of normal business hours at times to support global scheduling and travel. In addition, it requires a proactive role in the day-to-day administrative duties, which may include some responsibility for planning, coordinating and tracking the delivery of several strategic and tactical projects from initiation to ongoing maintenance to completion.

What You’ll Do

The Executive Assistant will:

• Independently provide high-quality support to the MD and potentially other members of the Executive Leadership Team (ELT) as required.
• Provide extensive, proactive and effective calendar support across multiple time zones while anticipating needs, objectives, and challenges of all stakeholders
• Anticipate the needs of the MD and limited support, preparing agendas and presentations, attending meetings and documenting and sharing minutes and ensuring accurate records are maintained
• Coordinate meetings and events, including but not limited to ELT, Steering Committees, All-hands meetings, town hall meetings, and off-sites etc…
• Screen incoming emails, calendar invites and correspondence, responding independently where appropriate.
• Efficiently schedule and coordinate travel arrangements including itineraries and travel expense reports, occasionally across the ELT
• File and maintain documents as needed to ensure accurate recordkeeping
• Attend executive meetings when needed and follow-up on agreed actions ensuring effective delivery
• Research, prioritize and follow up on incoming issues and concerns addressed to the MD including those of a sensitive or confidential nature
• Act as a champion of good Information Security practice
• Manage confidential and sometimes sensitive data with absolute discretion
• Professionally represent the MD in calls, meetings and as needed.
• Support ad hoc projects, assignments or other related duties as needed.

Key Qualities, Skills and Experience

• Degree educated (or equivalent preferred)
• Extensive experience of successfully supporting Executive within a large multinational organization
• Flexible – this is a global role and may need to work across various time zones and occasionally outside usual operating hour (8:00 am to 6:00 pm ET)
• Proven track record of working in a remote setting.
• Ability to function within the boundaries of confidentiality
• Ability to take instruction from multiple sources and to manage deliverables accordingly
• An obsession with precision and organization paired with an ability to always prioritize.
• Strong written and oral communication skills; ability to work with a wide variety of internal and external stakeholders.
• Digitally savvy and proficient with common productivity tools, including Microsoft Office Suite, whiteboarding applications (e.g., Miro) as well as mastery of Zoom/Teams high level functionality (e.g. managing surveys, breakout rooms, etc.)
• Deadline oriented and comfortable in a fast-paced global environment.

Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the Colorado and New York City laws, the pay range for this position is as follows: Minimum full-time salary range is between $68,000.00-76,000.00 USD

Administrative Assistant III

Remote

Full time

R5806

Job Summary:

The Administrative Assistant III is responsible for meeting the administrative needs of their executive and assigned organization within the company.

Essential Functions:

• Compose and prepare advanced business presentation documents and spreadsheets
• Assist with special projects, conduct research, compile data and maintain records
• Compose correspondence related to administrative matters and general office policies for executive approval
• Gather and prepare reports for consideration and approval by executive
• Answer telephone calls, provide information, direct calls or take messages concerning matters related to the department
• Schedule and maintain calendar of appointments and meetings. Make necessary arrangements such as securing meeting rooms and preparation of agendas
• Anticipate and prepare materials needed for conferences, correspondence, appointments, meetings, telephone calls, etc.
• Coordinate and secure travel arrangements for the executive and prepare itinerary
• Coordinate and prepare expense reports
• Attend meetings record minutes and prepare for distribution
• Establish and file a variety of documents, records and reports
• Maintain high-level knowledge of department activities
• Prepare responses to correspondence containing routine inquiries
• Perform any other job duties as requested

Education and Experience:

• High school diploma is required
• Associates degree in business or related field or equivalent years of work experience is preferred
• Three to five (3 to 5) years of administrative is required

Competencies, Knowledge and Skills:

• Proficient in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio and Adobe Professional
• Excellent written and verbal communication skills
• Ability to work independently and within a team environment
• Effective listening and critical thinking skills
• Effective problem solving skills with attention to detail
• Strong knowledge of general office practice
• Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service
• Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
• Accurate and efficient typing skills
• Excellent interpersonal skills and high level of professionalism
• Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times

Licensure and Certification:

• None

Working Conditions:

• General office environment; may be required to sit or stand for extended periods of time
• Flexibility to work overtime as needed, often with little notice

Organization Level Competencies

• Leveraging Feedback
• Customer Orientation
• Valuing Differences
• Managing Work
• Earning Trust
• Quality Orientation
• Adaptability
• Influencing
• Collaborating

Senior Executive Administrator

Operations | Remote | Full Time | From $91,800.00 to $117,000.00 per year

JOB DESCRIPTION

Spokeo is a people search engine that both enlightens and empowers our customers. With over 14 billion records and 14 million visitors per month, we reconnect friends, reunite families, prevent fraud, and more.

Spokeo is a people search engine that both enlightens and empowers our customers. With over 14 billion records and 18 million visitors monthly, we reconnect friends, reunite families, prevent fraud, and more.

You have held this role before and know what to expect. Here, this role will be created from scratch. This allows you to build it as you see fit and learn or grow in the e-commerce and big data domains in which Spokeo operates. Spokeo is growing and profitable and has several co-founders. Bring what you’ve done, make Spokeo incredibly better, and grow in your experience and professional knowledge!

This position is based within the United States. All candidates must be eligible to work in the United States.

Responsibilities – including estimated time of how much of an average week is spent doing each item. This is subject to change:

• 40% Represent the external and internal contact point for Spokeo’s CEO and co-founders.
  • Manage the CEO’s schedule, engagements, and communication streams through prioritization, filtering, and direct action as appropriate.
  • Research, create, and review internal and external communications.
  • Help prepare presentations
  • Ensure the CEO’s and cofounders’ schedules are optimized through agenda development, meeting notation, prioritization, distributing of action items, and follow-up
  • Manage other projects as requested by CEO and co-founders
• 15% Assist with CEO’s external engagements and community efforts as necessary.
• 30% Collaborate with Social Media and Marketing teams to grow Spokeo’s presence and followers by drafting, curating, and monitoring CEO’s social media posts.
• 15% Work collaboratively with internal and external stakeholders.

Requirements:

• At least five (5) years of work experience supporting a technology sector CEO and cofounders in a fast-paced environment. Experience working in a distributed workforce environment is a plus.
• Bachelor’s degree or higher preferred or equivalent work experience.
• Strong analytical skills and the ability to gather, verify and analyze data support the execution of data-driven decisions.
• Preference for bilingual candidates (English and Mandarin).
• Able to present and communicate issues clearly and concisely.
• Demonstrable excellence in organization, prioritization, and business acumen.
• Operates with a can-do attitude and the highest degree of confidence.
• Maintains a proactive approach to work.
• Maintains a positive attitude and remains unfazed when facing conflicting priorities and ambiguity.
• Demonstrate the strongest attention to detail, high accuracy, and ability to work effectively with minimal direction in a fast-paced environment.
• Reliable and highly accessible. Responsive and available outside of business hours when needed.
• Proficient with Google Suite, Slack, Zoom, and other office productivity tools (email, calendaring).
• Proficient and experienced in major social media platforms (Facebook, Twitter, TikTok, Instagram, etc.).

Administrative Assistant

REMOTE

PRODUCT, DESIGN & GENERAL MANAGEMENT – ADMINISTRATIVE (PRODUCT, DESIGN & GM)

CONTRACTOR

At Included Health, the Administrative Assistant will provide administrative support for three Senior Leaders, located across two different time zones. We are looking for someone who is forward thinking, takes initiative, and delivers results with poise and professionalism. This is an hourly, contractor role.

Responsibilities:

• • Proactively manage the day-to-day needs and requests from the three executive leaders you support
  • Develop a general understanding of the team’s function
  • Respond to calendar scheduling requests and internal/external meeting coordination
  • Coordinate meeting logistics, including catering, conference space and attendee communications
  • Process purchase orders
  • Compile, submit, and track expenses in Workday
  • Assist with booking travel and managing logistics when needed
  • Coordinate team meetings, activities, and communications when requested
  • Arrange and schedule interviews with recruiting
  • Project manage tasks to ensure follow-up to action items
  • Leverage internal network and teams to effectively manage workflow
  • Partner with other Executive Assistants for coordination and to provide additional support or backup

Qualifications:

• • Associate’s Degree or Bachelor’s Degree preferred
  • Minimum of 2+ years of recent, full-time administrative support, reporting to 1 or more VPs or above (within last 3-5 years)
  • 2+ years of managing the calendar, expenses, and travel of executive or similar level
  • Tech savvy with expertise in G-Suite, Slack, and Mac (Workday experience a plus)
  • Heavy calendar management experience
  • Ability to concurrently manage priorities from the two VPs or above
  • Strong interpersonal communication skills, communicates effectively by actively listening, checking for understanding, adjusting communication content by style to meet erse stakeholders, and providing timely information
  • Highly collaborative
  • Willing to work cross-functionally
  • Work well under pressure in a rapidly changing environment
  • Customer service focus and attitude with a genuine passion for anticipating needs and providing support that exceeds expectations
  • Handle highly confidential materials with discretion and tact
  • Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
  • Strong project management, organizational, and detailed planning skills with the ability to work on multiple objectives with tight deadlines
  • Extremely organized and able to prioritize and manage multiple projects simultaneously
  • Self-starter
  • Ability to stay on top of new tools and technologies
  • Commitment to the mission of the company

Skills:

• • Event Planning and Management
  • Email Management
  • Expense Management
  • Time Management
  • Teamwork
  • Executive Calendar Management
  • Project Management
  • Communications

About Included Health

Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We’re on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It’s all included. Learn more at

Administrative Assistant (Remote – Home Based Worker)

Location: Remote, US

Company: Allstate Insurance Company

The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive ersity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next – to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection.

We are the Good Hands. We don’t follow the trends. We set them.

Job Summary:

The Administrative Assistant Specialist role is responsible for supporting the department with the routine day to day administrative tasks. The role will be processing and preparing presentations and documents for their designated area along with solving problems related to specific tasks with minimal supervision. The Specialist will be responsible for coordinating schedules to set up meetings via virtual or in person and screen telephone calls. Provide comprehensive and ersified administrative support to an Officer by applying in-depth knowledge of department policy and organization.

Key Responsibilities:

• Create, format, type, edit, proof, and finalize reports and presentations
• Proactively take responsibility for calendar management by maintaining appointment schedules
• Open, sort, review and organize incoming/outgoing correspondence
• Independently draft/compose routine correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
• Work on a variety of special projects and maintain communication with interested parties
• Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner
• Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
• Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
• Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices

Supervisory Responsibilities:

• This job does not have supervisory duties.

Education and Experience:

• 5 or more years of related experience
• Bachelor’s degree or equivalent experience

Functional Skills:

• Knowledge of major department/business unit functions
• Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written, verbal and listening communication skills using strong interpersonal skills
• High level of accuracy, attention to detail and ability to proof one’s own work as well as the work of others
• Able to assess workload and re-prioritize as needed, handling multiple tasks under tight deadlines
• Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
• Maintains an advanced degree of confidentiality and sense of urgency
• Ability to influence and persuade various internal and external constituents to drive projects to completion
• Ability to interact with all levels of management and staff

Compensation offered for this role is $42,500.00-$78,875.00 per year and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands®.

As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life — including a generous paid time off policy. For a full description of Allstate’s benefits,

Allstate generally does not sponsor iniduals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

It is the Company’s policy to employ the best qualified iniduals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee’s terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.

Executive Assistant, Security

US Remote

Accelerate your career by joining the Okta Legal team as an Executive Assistant- Security. The Executive Assistant – Security will play a critical role within Okta’s Security team as the Company grows globally reporting to Senior Security Executive Assistant. You will be responsible for providing a wide range of administrative support for multiple Vice Presidents. You have a track record of providing proactive calendar support, scheduling travel, planning and coordinating events, juggling multiple priorities with competing timelines, taking effective action, closely guarding confidential information, exercising excellent judgment and discretion, without necessarily having the full picture of the projects and issues at hand. You will work closely with the Security team leadership and collaboratively across functional groups and all levels of the organization. The ideal candidate will be exceptionally organized, responsible, detail-oriented and resourceful.

Responsibilities

• Provide administrative support to multiple leaders within the Security team
• Manage and maintain complex schedules and calendars across global timezones and proactively resolve meeting conflicts while prioritizing commitments to help with time management
• Schedule and manage virtual and in-person team meetings and other meetings
• Organize and coordinate logistics for lunch meetings, team events, offsites, etc., including working to applicable budgets
• Coordinate and manage domestic and international travel as needed
• Create, submit, and process expense reports in a timely manner
• Manage POs for Security vendors and other third party vendors including memberships and subscriptions
• Maintain trusting relationships with customers, prospects and team
• Support other tasks and projects as assigned
• Some travel as required

Attributes and Requirements

• 3+ years of experience supporting 2 or more leaders in a fast-paced environment
• Excellent organizational skills with a strong attention to detail, time management, and follow through
• Proficiency with Google suite of business apps, MS Word, PowerPoint and collaboration tools such as Slack
• Ability to reprioritize and juggle multiple projects
• Strong verbal and written communication
• Exceptional judgment, integrity and discretion in handling confidential information
• Experience interacting with executives
• Ability to thrive in a team environment and build cross functional working relationships across all levels of the organization
• Ability to thrive in a fast-paced environment and have some fun while doing it
• Flexibility to work outside of normal business hours, when necessary

Below is the annual base salary range for candidates located in California, Colorado, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, New York, and Washington is between:$80,000$108,000 USD The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $89,000$120,000 USD

Okta offers everything you need to support your work, your life, and your work-life balance.

Okta is rethinking the traditional work environment, providing our employees with the flexibility to be their most creative and successful versions of themselves, no matter where they are located. We enable a flexible approach to work, meaning for roles where it makes sense, you can work from the office, or from home, regardless of where you live. Okta invests in the best technologies and provides flexible benefits and collaborative work environments/experiences, empowering employees to work productively in a setting that best and uniquely suits their needs. Find your place at Okta https://www.okta.com/company/careers/.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.

The foundation for secure connections between people and technology

Okta is the leading independent provider of identity for the enterprise. The Okta Identity Cloud enables organizations to securely connect the right people to the right technologies at the right time. With over 7,400 pre-built integrations to applications and infrastructure providers, Okta customers can easily and securely use the best technologies for their business. More than 17,000 organizations, including JetBlue, Nordstrom, Slack, T-Mobile, Takeda, Teach for America, and Twilio, trust Okta to help protect the identities of their workforces and customers.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.

By submitting an application, you agree to the retention of your personal data for consideration for a future position at Okta. More details about Okta’s privacy practices can be found at https://www.okta.com/privacy/.

Membership and Knowledge Coordinator

About Funders Together

Funders Together to End Homelessness mobilizes its members to use philanthropy’s voice, influence, and financial capital to end homelessness by creating and advancing lasting solutions that are grounded in racial and housing justice, driven by love and disruption, and centering people with lived expertise.

Funders Together is the only philanthropic membership organization devoted to ending homelessness in the United States. We serve as a vehicle for members to be part of a broader movement and bring greater financial and intellectual resources to end homelessness and move toward housing justice, and we support the field of philanthropy by providing critical learning and networking opportunities around best practices and innovation to ensure investments are maximized. Funders Together is an entirely remote organization, and all staff work from home unless traveling for work.

Working at Funders Together

Funders Together is a small and mighty team that is deeply dedicated to housing and racial justice. We strive to be bold in our words and actions to push for transformational change and, while we believe in meeting our members where they are on their learning journey, we are committed to not leaving them there. We admit to not having all the answers and are committed to learning alongside our members and partners in the field.

As a deeply collaborative team, we have structured roles and responsibilities so that each staff person understands how their work is connected to and impacts the work of others. As a result, we have built a flexible team where information is shared openly and where staff can step in to support their colleagues when needed. We hold compassion and empathy for ourselves and each other, while being honest and direct and operating with integrity.

Funders Together generally holds core hours between 10am 4pm, Monday through Friday for collaborative work with staff and partners. That said, Funders Together recognizes that the nature of business and life sometimes necessitate working a different schedule. Staff are encouraged to manage their own time to fulfill their responsibilities. As a remote organization, staff are expected to have a work setup that allows them to successfully meet job requirements.

COVID-19 Vaccination and Masking Policy

Employment with Funders Together is conditional on full COVID-19 vaccination and remaining up to date on COVID-19 booster vaccinations, with exceptions for documented medical exemptions or religious accommodations. Because this role requires attendance at events and meetings that often require being vaccinated and up-to-date on booster shots and following masking requirements, Funders Together considers both vaccination and willingness to wear a mask necessary to perform external job functions.

Membership and Knowledge Coordinator

The Membership and Knowledge Coordinator is a critical member of the team, and their charge is to help the organization track information and to use that knowledge to inform membership processes, programming, and communications. The Coordinator owns the membership renewal process and systems for collecting information, such as using Salesforce, to track program attendance and to help the organization make more strategic decisions.

A successful Membership and Knowledge Coordinator is detail-oriented, double-checks their work, and loves organizing information and sharing their insights with others. They have a strong ability to understand people’s needs, goals, and motivations and to translate that into problem solving, whether that means responding to a member question or connecting a task to a larger vision. The Coordinator is highly organized and adopts a can do approach to learning new things, ranging from learning to use Salesforce to understanding the homelessness and housing systems.

Primary Responsibilities

Membership

• Manage and execute the membership renewal process, including managing the renewal workflow, drafting and sending membership renewal letters, logging payments, and sending thank you letters.
• Lead the strategy for tracking membership engagement through Salesforce and support staff in entering membership engagement records in Salesforce.
• Maintain up-to-date membership records and work closely with the Director of Membership and Programs to onboard new members, review membership lists, and use membership reports to inform engagement strategies.
• Engage members and prospective members to understand their work and motivations, as well as to help them feel connected to our network.

Knowledge Management

• Collect and enter data in Salesforce on programming and program attendance and synthesize information for strategic planning, board and grant reports, and other internal learning needs.
• Ensure the maintenance of a complete, accurate, and up-to-date database through regular user, process, and data reviews and improvements. Support staff in using Salesforce effectively to capture information and onboard new staff when there are changes to knowledge management systems.
• In collaboration with the Chief Strategy Officer, participate in the United Philanthropy Forum’s Knowledge Management Collaborative to continually improve how we capture and use information based on learnings from the field.
• Lead or support other knowledge and technology-related projects, such as supporting a transition to MailChimp or to a new web platform.

Other Administrative Responsibilities

• Support the CEO and Chief Strategy Officer in filing and executing paperwork for grants, and draft thank you notes for all grants and other financial contributions (donations, dues, etc.)
• Support the CEO and Chief Strategy Officer in scheduling board meetings, board committee meetings, and other occasional meetings. Update Board of Directors records and other board information when needed.

Experience, Skills, and Qualifications

• Must be detail-oriented and highly organized, and able to produce work that is accurate and error-free when errors can be prevented.
• Proficient in or ability to learn quickly with technology, including:
  • Proficient with Microsoft Office, including Word, Excel, and Outlook
  • Experience with Salesforce or other customer relationship management software
  • Familiarity with Zoom, Doodle polls, Google forms, and other software
• Able to learn quickly and a willingness to learn new skills or knowledge related to both Funders Together’s content areas (racial justice, homelessness, philanthropy) and new technology (such as Salesforce and NationBuilder).
• Able to work in a fast-paced environment and be able to prioritize tasks in order of importance and urgency. The Coordinator handles work projects that is both planned (for example, sending membership renewal letters every month), and emergent (for example, responding to member requests), and the ability to manage both is important.
• Able to take initiative and work independently to complete tasks, while being committed to teamwork and proactive communication with colleagues.
• Excellent critical-thinking skills and an ability to synthesize information and problem solve.
• Undergraduate degree or 2-5 years relevant work experience.
• Committed to the social and racial justice mission of the organization. We don’t expect the Coordinator to know everything, but we do expect a willingness to learn and ask thoughtful questions.

Exceptional candidates will have:

• Familiarity or knowledge of the homelessness and housing systems
• Started on their personal learning journey related to racial equity and justice
• Experience using Salesforce or other similar technology
• A history of producing detail-oriented, high-quality, and consistent work and strategies for keeping track of tasks
• The ability to see the big picture and connect the dots between staff, members, partners, projects, the news, etc., as well as the ability to ask thoughtful questions for the sake of deeper understanding.

Compensation

Status: Full time, salaried, exempt

Reports to: Director of Membership and Programs

Salary: $50,000 – $55,000, paid twice monthly

Benefits:

• Three weeks of paid time off (increases to 4 weeks after 2 years), 12 paid holidays, and 15 paid sick days
• Paid parental leave and short- and long-term disability leave
• Health, dental, and vision insurance (80% employer paid), as well as flexible spending accounts (health, dependent care, and commuter)
• 5% employer contribution to 403b beginning the month following one-year work anniversary (employee can contribute immediately)

Location: Virtual; Must be able to work in and be based in the U.S., with a willingness to travel an average of 4-8 times a year

Start date: As soon as possible; applications will be reviewed on a rolling basis and interested candidates are encouraged to apply early.

Title: Executive Assistant, Technology

Location: San Francisco, United States

Airbnb was born in 2007 when two Hosts welcomed three guests to their San Francisco home, and has since grown to over 4 million Hosts who have welcomed more than 1 billion guest arrivals in almost every country across the globe. Every day, Hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way.

The Difference You Will Make:

The Executive Assistant is a strategic partner and requires an ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient and demonstrating a high level of professionalism and confidentiality. With so much going on in so many places, we need an experienced Executive Assistant to join our Technology Platform function and support the Head of Payments Engineering.

A Typical Day:

• Manage all day to day administrative responsibilities for the Head of Payments Engineering and two of their direct reports. This includes advanced calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and hosting office visitors
• Act as a thought partner to the leader to strategically align their calendar with their priorities
• Plan and execute team events, offsites, activities, and recognition for the Payments Engineering team
• Assist content creation including drafting emails and creating presentations
• Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses
• Provide support for project-related work. This includes preparing reports for quarterly business reviews and working with the leader to create onboarding plans for key team members. Additionally, process improvement, participating in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and partnering with key external stakeholders
• Manage internal and external board, committee and advisory commitments
• Manage and maintain the security of the leader’s email inbox, in compliance with our code of ethics and data privacy, security and protection policies
• Represent the organization to internal and external stakeholders
• Participate in hiring new Administrative Coordinators and EAs (where applicable). This may include supporting sourcing efforts and/or participating on an interview panel based on the needs of the leader. Work in partnership with recruiting coordinators to schedule interviews for respective leaders
• Act as a mentor for Administrative Coordinators. This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development
• Build effective relationships within Airbnb to serve as a catalyst around scheduling and or spontaneous inquiries/requests

Your Expertise:

• 5+ years of relevant experience supporting senior level executives in an administrative capacity
• Previous experience in high growth environment strongly preferred
• Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgment
• Outstanding verbal and written communication
• Ability to deal with conflict as well as give and receive feedback diplomatically
• Ability to navigate and thrive in ambiguity
• Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through
• Advanced presentation skills (Google Docs, Keynote, Excel) and grasp of current social networking systems
• Passion for trying, learning, improving, and sharing best practices
• Ability to remain calm and poised under pressure
• May be required to travel up to 25%

How We’ll Take Care of You:

Our job titles may span more than one career level. The starting base pay for this role is between $108,000.00 and $134,500.00. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, benefits, and Employee Travel Credits.

Your Location:

This position is US – Remote Eligible. Candidates based in San Francisco, CA are preferred. The role may include occasional work at an Airbnb office or attendance at offsites, as agreed to with your manager. Airbnb,Inc. can employ in states where we have registered entities. Currently, employees can not be located in: Alaska, Indiana, Nebraska, North Dakota, Ohio, South Dakota, Wisconsin, Alabama, Mississippi, Oklahoma, Delaware and Rhode Island. This list is continuously evolving and being updated, please check back with us if the state you live in is on the exclusion list. If your position is employed by another Airbnb entity, your recruiter will inform you what states you are eligible to work from.

Administrative Assistant

• LocationPhoenix, Arizona
• Job typeContract/Temporary
• Salary$20.00/Hour
• CategoryOffice, Clerical & Administrative – Clerical

Adecco is looking for a self-driven and organized inidual to work as a Travel Coordinator assisting working associates for one of our customers. This inidual will arrange business travel for associates across the United States. If you are looking to start a new opportunity and are excited about the tech industry, please see below for more details.

Shift: Monday-Friday 40 hours/week including flexibility to respond during varying hours and/or weekends in case of emergencies

Length Of Assignment: 12 month contract

Pay Rate: $25/hr

Location: Remote (US)

Job Description:

As a Travel Coordinator, you will enable our map expansion team to map cities across the US for our driverless fleet. You should have strong attention to detail, basic technical skills, and excel at organization. Integrity, good judgment, and the ability to work in a team environment are required at all times. You will be expected to keep certain project details confidential.

Job Duties:

• Researches and compares available travel and hotel accommodations
• When travel arrangements are approved, make all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Processes reimbursements for travel expenses.
• Performs other related duties as assigned.
• Distribute per-diems and keep track of travel spend
• Quickly respond to questions from the Operations Team
• Understand expansion processes and ensure all documentation is up to date

Required Skills:

• Excellent verbal and written communication skills.
• Strong working knowledge of the travel industry and expense tools
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal.
• Excellent organizational skills and attention to detail.
• Proficient with Google Suite or related software.
• High School Diploma Or Equivalent
• Computer literacy
• Comfortable working in a fast paced, ambiguous environment
• Successfully complete a background check

How to Apply: Click on Apply with Adecco to be considered for this position or any other opportunities.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adeccousa.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records

Executive Assistant

REMOTE

Project Overview:

Urban Initiatives (UI) seeks a detail-oriented critical thinker with superb written and verbal communication and organizational skills to support the executive leadership team as they engage in external relations. This person will help manage external relationship movements with a primary focus on fundraising activity to support the organization to achieve the bold vision to impact 100,000 youth across Chicago annually by 2025.

More specifically, UI seeks support from an experienced Executive Assistant starting in April 2023 for 5-20 hours per week.

The Executive Assistant will support the executive leadership team, mainly the Chief Executive Officer (CEO), by managing the calendar, overseeing correspondence, preparing for and following up on meetings, activity tracking in Salesforce, and reporting.

The Executive Assistant will also work with the Chief Operating Officer and connect with a group of 30 volunteers.

Ability to work at least one hour per day Monday-Friday (flexible to consider early morning or evening times) and having availability weekly to tackle projects required.

All project drafts are due to the COO on the first of the month for the upcoming month to allow time for iteration.

More specifically this role would have the following responsibilities:

• Support the Chief Executive Officer and other executive leaders with administrative support
• Complete an array of administrative tasks to support the CEO including, but not limited to: scheduling meetings, composing, preparing, and tracking correspondence, organizing and compiling documents for meetings, and overseeing effective follow-ups and next steps
• Manage the CEO and COO’s calendar with accurate contact information and meeting locations, whether in person or virtual
• Assist in the creation of and manage administrative procedures and communications systems to support the CEO in the donor database Salesforce
• Develop reports to support the CEO in effective external relationship management and use reports to suggest meeting and outreach strategy
• Prepare the CEO for upcoming meetings through the generation of meeting outlines and practice sessions
• Oversee timely follow-ups from meetings including closing the loop on all requests
• Follow up on contacts made by the CEO to support the cultivation of ongoing relationships
• Develop materials to support pre and post-meeting communications including but not limited to emails, Word documents, Excel spreadsheets, and PowerPoints
• Manage the CEO’s LinkedIn by responding to DMs, managing connections, and posting relevant content at least once a month
• Serve as an administrative liaison to a portfolio of volunteers who aim to raise $10M to accelerate Urban Initiatives’ impact over the next three years
  • Send monthly reports from Salesforce and engage in 15-minute calls as needed to clarify the next steps for the month ahead
  • Schedule meetings, work with the CEO and COO to set agendas and prepare materials in advance of meetings, take notes during meetings, send follow-up action items, generate activity reports, and track committee progress
• Other administrative functions as needed

Desired Qualifications

• Passion for Urban Initiatives’ mission
• Embody UI’s organizational values: teamwork, commitment, fun, impact, inclusion, and initiative
• Previous experience in a role with similar responsibilities
• Desire to be a team player and ability to effectively work both independently and collaboratively
• Demonstrated ability to think critically, be forward-thinking, and determine situational strategies
• Demonstrated ability to serve as a sounding bound to clarify decisions and strategic steps to reach desired goals
• Demonstrated ability to organize and manage projects and manage multiple tasks in a busy environment
• Strong administrative skills, attention to detail, and organization
• Excellence in both written and verbal communications and the ability to effectively communicate through an array of approaches (emails, phone, in-person, presentation, deck, one-pager, soundbites, etc.)
• Commitment to join the UI team on our anti-racist journey, which includes interrupting oppression in our work whenever we encounter it
• Experience with Google suite and Salesforce or similar databases
• This is a contractor position and can be completed remotely and located anywhere in the US

Organization Overview

Urban Initiatives (UI) believes in providing high-quality sport- and play-based social-emotional learning programs to youth throughout Chicago. UI’s mission is to use the power of sport and play to empower Chicago’s youth to achieve academic success, develop social-emotional skills, and build social capital.

UI’s programs are unique because of our commitment to students over time, our intentional emphasis on social-emotional learning (SEL) through play, and the use of our network to help students build social capital.

HR Administration & Remote Office Manager

Remote-first

We’re in search of an expert, For our modern remote office, A true organizational wizard, With an eye for detail and process. A lover of order and efficiency, Who can handle HR with ease, And put chaos on a leash. If this sounds like you, Don’t hesitate to apply today, And join our team as we work and play!

Requirements:

• Extensive experience in administration, HR operations, and payroll – at least 2 years of experience.
• Strong leadership and management skills. Including setting standards and rules of cooperation, the ability to manage a small team, delegating tasks effectively, and communicating with a team of accountants.
• Excellent organizational and time management skills, strong communication and interpersonal skills.
• The ability to think strategically and make sound decisions around administrative and HR processes.
• The drive and proactiveness to create repeatable internal and external HR admin procedures.
• Knowledge of relevant labor laws, regulations, and policies (especially Polish labor law).
• Proficiency in spoken and written English (at least B2).
• Familiarity with apps used in a modern office, like Google Drive, Docs & Sheets.

Nice to have:

• Previous experience in working with small (up to 100 people) or startup companies from IT area.
• Familiarity with any of the following apps and tools: Saldeo, Airtable, Zapier.
• Technical knowledge around integrating different apps, data exchange between them, as well as setting up simple automation between them.
• Hands-on experience in working with remote teams and managing remote workflows.
• Hands-on experience with accounting and financial management software.

Responsibilities:

1. Collaborate with our in-house Junior Finance Specialist on collecting expense invoices & the monthly payroll process.
2. Stay in touch with our external accounting partner and work together with them, especially on:
   • formal HR-related subjects, such as verifying payroll lists generated by our partner, organizing formal employee files internally to stay in line with Polish labor law regulations, preparing monthly salary wire transfers for employees etc.
   • preparing monthly settlements of contracts for work and contracts of mandate, verifying the calculations made by our accounting partner, and generating wire transfer lists
   • optimizing the formal onboarding and offboarding process of employees, contractors, and other part-time partners.
3. Stay on top of all administrative, formal HR, and accounting operations:
   • take ownership of the documentation workflow, close cooperation with our In-house Counsel daily
   • support our HR team with answering and solving payroll-related employees inquiries
   • work together with our Automation Specialist to automate simple tasks and simplify complicated things
   • create simple diagrams and flows to structurize suboptimal processes
   • handle the inidual remote-office duties (from time to time), e.g. contact with co-working space, company swag pack delivery, etc.

Work benefits

Because happy people make a great company.

Learning backup

Propose a course you and the team want to learn from and get a 100% refund.

Exciting retreats

Meet your co-workers chilling on company retreats or during smaller local gatherings.

Co-working space in Wroclaw

For those living in Wroclaw, or those who’d like to try – you’re always welcome.

Unlimited access to Frontend Masters platform

Elevate your work to a higher level with practical courses, workshops and learning paths. No limits, all premium stuff included.

Inidual development framework

Starting from your aspirations and experience, through team and business orientation, ending up with particular tasks to do.

Remote-first

Get things done from home, co-working space, or a beach.

Healthcare package covered

Available for all our folks, regardless of the location and during the whole period of cooperation with us.

Sports card

For those living in Poland – you’re always welcome.

Bejamas Library

We’ve started building our internal digital library for bookworms – and you are welcome to be a contributor too.

Location: Pacific Daylight Time, Los Angeles (GMT-7); 100% Remote

We are looking for an Executive Assistant (Project Manager/Business Developer) to help the CEO manage day-to-day business processes.

1. Timezone: Pacific Daylight Time, Los Angeles (GMT-7);
2. Mandatory requirement – Russian-speaking candidate!
3. Work type: full-time remotely.
4. Location: outside the USA.

About the company

YS Insurance is committed to providing quality insurance products and excellent customer service to the clients. Dedicated customer care professionals research and compare the most competitive insurance plans in the market. Primary goal at YS Insurance is to continue to provide our valued customers with quality services and products.

Requirements for the role:

1. Two+ years of experience in similar positions like Executive Assistant/Project Manager/Business Developer/Administrative Manager etc;
2. Russian speaking, proficient in English language;
3. Work on Los Angeles time (Pacific Daylight Time GMT-7);
4. Personal confidence, strong troubleshooting attitude;
5. Attention to details and problem-solving skills;
6. Time management skills, multitasking;
7. Skills in Google Docs, Excel;
8. Flexibility and adaptability;
9. Tact and diplomacy.

Responsibilities:

1. Day-to-day assistance in preparing correspondence and reports, drafting letters;
2. Acting as a first point of contact: dealing with correspondence and phone calls;
3. Conducting research, preparing presentations to represent findings;
4. Booking and arranging travel, transport and accommodation;
5. Managing plans and organizing meetings and appointments;
6. Preparing reports, presentations and correspondence;
7. Reminding of important tasks and deadlines;

If you are interested, please, fill the form.

It will take you no more than 7 minutes to complete.

Feel free to contact us directly:

[email protected]

Telegram @vladyslava2022

Virtual Assistant HR at payever (m/f/x), Remote

HR Remote

• Investors and partners include Santander and Microsoft.
• 5.000 businesses in 8 countries.
• Founded in 2013, headquartered in Hamburg, Germany

Established marketplaces dominate today’s e-commerce landscape: How and where we buy products but also where we can sell them. Their market power widens the gap between the market shares and makes it hard for people to make a living selling online.

Founded in 2013, payever’s mission is to challenge this status quo on behalf of small and medium sized businesses against the commerce giants. We do so by providing the right tools for sellers of any size to start, run and grow a successful business: We offer online shop as well as point of sale systems and highly flexible and customized payment, marketing, shipping and communication solutions. We start where others stop with the ultimate goal to free commerce.

We already convinced Santander and Microsoft to join our mission and help us to empower over 5.000 businesses in Germany, Sweden, Denmark and Norway to compete against existing marketplaces.

Let’s make commerce easier for everyone and have small businesses enriching our shopping experience, lives and our local communities.

Job Description

We’re looking for an enthusiastic young professional Virtual Assistant for our Human Resources department (m/f/x) to helps us to manage the quality of our leads that we use for recruitment or our business department.

In this role, your day will look something like this

• You will run a team of up to 20 part time specialists
• You aim to ensure that the tasks inside hr are fulfilled
• You will help with talent acquisition process by writing people
• Over time you can grow into a management role

Your skill set, capabilities and previous experience

• Bachelor/Master degree in a relevant area
• Fluency in English, spoken and written
• Cultural sensitivity, we are an international team
• Strong attention to detail and follow-through
• Excellent networking and communication skills
• Performance oriented nature

Who you are

• You’re fluent in English, and a good communicator.
• You’re a problem solver, and approach obstacles with a logical, pragmatic approach.
• You have the enthusiasm and empathy for people
• You possess a collaborative, open-minded and helpful approach to teamwork
• You’re motivated and a self-starter, someone who’s always looking for ways to improve things.
• You’re a hunter mentality and able to find the right candidates in time

What you can expect from us

• The rare opportunity to change the world around you with a unique product
• Projects which keep your mind fit and soul happy
• Direct influence of your work on consumers and partners
• Intuitive – trial and error – mentality
• Being part of a fast-growing company
• Ground floor opportunity to shape the strategic direction of the company
• Fast execution on good ideas
• Sharp, motivated co-workers

We’re 8 years old now, but we’re hungry and ambitious like it’s Day One – we still have the same vision and are looking for you supporting us to achieve our goals!

Sounds exciting? We think so too, and can’t wait to hear from you!

Please note that all applications must be completed using the online form – we do not accept applications via e-mail. By applying for this position, you agree that your full application will be forwarded to payever GmbH for the purpose of the application management. Please be aware that your data will be transferred to the service provider Bamboo HR LLC with data centers in the EU. Further information about the handling of your data can be found here: https://getpayever.com/about/privacy

Corporate Housing Coordinator

locations

6314 Remote/Teleworker US

time type

Full time

job requisition id

R-00103599

Job Description:

• Provides status, updates, and monitoring for MFLC support activities associated with corporate housing requirements to MFLC Logistic team.
• Works to achieve day to day objectives with significant impact on operational results and weekly program deliverables related to corporate housing management for OCONUS International locations supporting the MFLC program.
• Responsible for data entry related to staffing status changes in correlation with corporate housing.
• Coordinates with subcontractor on corporate housing management and VISA requirements for applicable countries.
• Briefs multiple teams with status changes or updates related to program travel and housing.
• Captures and document all changes to Corporate Housing Tracker.
• Performs cross functional advisory services for housing processes and actions.
• Contribute to process solutions that require collaboration with multiple teams, (HR, Contracts, Global Mobility, Travel and Government personnel) to establish effective internal and external processes.
• Provide back up support to team for SOFA coordination of OCONUS International travelers.

Preferred Qualifications:

Proficient in Microsoft Office, Excel and Outlook

Understanding of overseas military culture

Experience with processing expense reports/invoicing.

Pay Range:

Pay Range $48,750.00 – $75,000.00 – $101,250.00

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Travel Coordinator

locations

6314 Remote/Teleworker US

time type Full time

job requisition id R-00103602

Job Description:

Leidos is looking to hire a Travel Coordinator to support the Military and Family Life Counseling (MFLC) program. The Travel Coordinator will support the MFLC Resource and Logistics team and work closely with counselors supporting the program.

Primary Responsibilities:

• Works closely with CONCUR and Leidos’ DPC to coordinate MFLC travel.
• Tracks status of travel expenses and audits expense reports submitted by counselors on assignments with Leidos travel support.
• Provides information to counselors regarding reimbursement procedures and assists with payment inquiries for travel-related costs.
• Ensures that regional managers, team leads, and counselors have all the information that they need to travel.
• Resolves any issues encountered with systems.
• Responds to, resolves, or forwards inquiries received through MFLC travel-related support email boxes.
• Supports, monitors, tracks status, and manages all MFLC travel.
• Strong verbal and written communication skills.

Basic Qualifications:

• 6+ years of experience. High School Diploma. Proficient in Microsoft Office and Outlook.

Preferred Qualifications:

• Experience with Concur

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

Title: Executive Assistant to CEO (Remote)

Location: United States

Who we are

Path is a healthtech company dedicated to making mental health care work for everyone. Path takes a patient-first approach, where treatment is more accessible, personalized, and effective. With Path, it’s easy to find a high-quality therapist or psychiatrist who accepts insurance and is actively accepting new patients.

What we’re solving

Over 65 million Americans have a treatable mental health issue that’s 1 in 5 people. Today it’s difficult to find a provider, and for those with complicated conditions, it’s nearly impossible to find coordinated care. We’re here to fix this.

Our Mission

Path’s mission is to make mental healthcare work for everyone.

About The Role

Path is hiring an Executive Assistant to support our Founder and CEO. In this role, you’ll act as the right hand of the CEO, helping to provide proactive solutions, creating efficiency and daily organization. It’s important this person enjoy working within an entrepreneurial environment that is mission-driven, results-oriented, and flourishes in a culture of community. The ideal candidate exercises unwavering discretion and judgment in a variety of situations, utilizes excellent written and verbal communication, administrative, and organizational skills, and maintains a realistic balance among multiple priorities.

In this position, you’ll work across various business initiatives, and oversee special projects, provide calendar management for the CEO, prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. As the right hand of the CEO, it’s your job to efficiently organize schedules, travel, information, projects, and quarterly leadership offsites.

You’ll also arrange and handle all logistics for Board meetings: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.

You Will

• Manage the CEO’s calendar meticulously, with an understanding of business priorities, and when to offer alternatives, exercising judgment
• See beyond the day-to-day to anticipate changing needs
• Prepare presentations and/or spreadsheets
• Create structure/workflow/processes
• Organize and prepare materials in advance of meetings
• Work on ad-hoc projects and prioritize effectively
• Exercise proven independent judgment and resourcefulness
• Book travel arrangements while thinking through all the logistics of point-to-point travel
• Assist with planning and coordinating logistics of quarterly leadership events
• Prepare and submit expenses for the CEO
• Use proven communication skills, both written and verbal
• Act with unwavering discretion while dealing with highly confidential materials
• Assist with personal matters as needed

What We’re Looking For

• Must-Haves
  • 5+ years of experience working in a fast-paced environment supporting c-suite executives
  • Advanced proficiency with Google suite of products, Zoom, Slack, QuickBooks, Adobe, Microsoft 365, and multiple web-based platforms
  • Skills to proactively and independently gather information, solve problems, identify resources, and execute against project plans
  • Exceptional written and verbal communication skills
  • Highly organized and meticulous attention to detail with complex calendar management experience
  • Extremely self-motivated with strong time management
  • Proven organizational skills
• Preferred
  • Prior experience working as an Executive Assistant in Start-Up, Private Equity/Venture Capital, or Financial Services is preferred, but not required

Our Team

The people of Path are what truly define our mission and determine our impact on the world. We believe in building not only a team, but a erse community that thrives by helping each other succeed and grow and inspiring each other by taking on big challenges.

For employees, Path is a 100% remote healthtech company and we’re HIRING! We’re excited to bring people onto the team who are committed to raising the bar on mental health care.

As Part Of Our Team, Full-Time Employees Receive

• The ability to work from any location within the US
• Competitive pay and benefits that do not change based on location
• 2 company-wide shutdown weeks each year to focus on self-care
• Paid parental leave to support you and your family
• Medical, dental, and vision insurance through our employer plan
• Access to our 401K
• Access to an Employer Assistance Plan (EAP) through our insurance plan
• The equipment you need to ensure your home office sets you up for success

DMA/Division Support Admin Team Member Southeast Virginia

Location Remote Flexible – US

Type Full Time

Moms In Motion has an opening on the Admin Team for a Division Support Team Member for Southeast Virginia. This is a remote, full-time position. You may be required to travel to a meeting quarterly in Southeastern Virginia.

The Division Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 9 am-5 pm, M-F
• Understands the rules and regulations, application process, eligibility criteria, appeal process, rights and procedures, transfer process, and services available under CCC Plus and Community Living Consumer-Directed Waiver services.
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers
• Must have a computer with stable internet connection

Benefits:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Mileage Reimbursement
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs (Zumba, Yoga – monthly virtual classes)

Administrative Assistant (Remote)

Category

Operations

Job Location

Remote

Tracking Code

2023-003

Industry

Select Industry

Job Level

Entry Level

Position Type

Full-Time/Regular

Years of Experience

2+ to 5 Years

Comagine Health is looking for a Remote Administrative Assistant within the Operational Excellence department. In this role, you will support internal staff in travel and event coordination, conference registration, and providing additional administrative support and scheduling for the department. You will also complete back-end data entry for internal data relating to contract performance. If you enjoy being proactive, embody a customer-centric approach, and are a self-starter, we encourage you to read on!

Who is the Comagine Health?

Comagine Health is a non-profit consulting firm that seeks to improve health and to increase the effectiveness and quality of health care. As a recognized Quality Improvement Organization (QIO), we support providers, plans, purchasers, and consumers, and offer services to state and federal agencies and others to help them better manage health care under the existing system and to assess, plan for and implement broader system transformation. We collaborate with academic, government, and nonprofit partners on initiatives funded by NIH, CDC, AHRQ, BJA, SAMHSA, and others. In short, we are changing healthcare at a fundamental level.

What you’ll be doing for us:

• Complete travel arrangement and coordination for operational staff in a timely manner, effectively anticipating, and providing for special needs required for each trip, including registration, lodging, air, and ground travel.
• Department processes that may include one or more of the following: Survey Monkey, meeting evaluation prep/tabulation, complex mailings, contact management support, scripted phone outreach and follow-up, , other as defined by the department.
• Internal meeting coordination, meeting minutes, travel coordination, conference registration, and/or external meeting support as directed.
• Moderately complex data entry, data management, and/or file management.
• Content modifications, as directed, using MS Office suite or other software programs.
• Corporate credit card use and expense reconciliation

Competencies:

• Intermediate MS Office Suite proficiency.
• Makes decisions in a timely manner.
• Able to make quick decisions.
• Is dedicated to meeting the expectations and requirements of internal and external customers.
• Acts with customers in mind.

Establishes and maintains effective relationships with customers and gains their trust and respect

Required Qualifications:

• High School diploma or equivalent (equivalent combination of education and/or work experience in a related field may be substituted).
• 2 years of related work experience.

Desired Qualifications:

• Post-secondary education or certification in a related field.

Salary Range: $37,000 – $51,077

The salary range posted reflects the range that Comagine is willing to pay for this position. Salary is determined by many factors, including but not limited to geographic location of where the employee will perform their job duties in addition to their knowledge, skills, education, and relevant work experience.

We offer competitive pay and benefits. Additionally, employment with Comagine Health qualifies if you apply for the Public Service Loan Forgiveness (PSLF) Program!

Comagine Health’s mission is to work together with our partners to improve health and create a better health care system so that people and communities will flourish. As part of our mission and values, we recognize the importance of having our employees vaccinated against COVID-19- both as a protection for our larger community and to keep our employees and their families safe.

As a federal contractor, and in compliance with Executive Order 14042, Comagine Health requires its employees and contractors to be fully vaccinated against COVID-19 (including any booster shots if required), unless they are approved for a reasonable accommodation based on medical condition or religious belief that prevents them from being vaccinated. Being fully vaccinated against COVID-19 is a condition of employment at Comagine Health.

• If you are fully vaccinated, you will be required to provide proof of your completed COVID-19 vaccination prior to the first day of your employment. Failure to provide timely proof of your COVID-19 vaccination status may result in your offer of employment being rescinded or your start being delayed.
• If you are unable to be fully vaccinated due to medical condition or religious belief, you will be required to request an exemption upon acceptance of the offer of employment. As a part of this process, you will be required to provide information or documentation about the reason you cannot be vaccinated. If your request for an exemption is not approved, then your offer of employment may be rescinded.

This position is located in Remote.

Executive Assistant

COMPANY

JOB TYPE

Full Time

REQUISITION

253927

DEPARTMENT

Corporate – Pharmacy Services

JOB LOCATION

Store #23554

Remote – United States

JOB DESCRIPTION

The primary purpose of this position is to provide administrative support to designated executives and/or directors, including other ision members if applicable. The incumbent is also required to perform all tasks in observance of Rite Aid’s brand and strategy and adhere to our core values and service attributes.

• H.S. Diploma or General Education Degree (GED) required.
• Administrative position required.
• Or equivalent combination of education and experience
• Answer telephone and screen incoming calls.
• Handle customer questions and complaints as needed.
• Maintain executive or director’s schedule; arrange meetings and set up conference calls.
• Make travel arrangements, including transportation, lodging, and expense monies and create travel expense reports.
• Coordinate various projects and keep executive or director abreast of status.
• Produce, update, summarize and circulate routine and budgetary reports as needed.
• Compose letters, memos, bulletins, and electronic messages to be sent out on a regular basis.
• Create PowerPoint presentations and other materials or handouts.
• Open, sort, prioritize, and slot mail.
• Maintain filing system and order office supplies.
• Provide assistance or guidance to other administrative support staff regarding project assignments or workflow, if applicable.

Budget $26.50

Operations Coordinator

Remote

Full Time

Entry Level

What do Mercedes Benz, Tito’s Vodka, Allstate Insurance, and the Alzheimer’s Foundation have in common? They’re all leading world brands and they’re all BrandMuscle clients.

If you’re dedicated, ambitious and a forward thinker BrandMuscle is the right organization for you. We set the bar high, then we raise it higher, and we thrive on opportunity. BrandMuscle team members accept challenges head on with the gumption of your favorite superhero, while sitting at the table with some of the world’s largest and most powerful brands.

The culture and people at BrandMuscle are key to our success and you’ll find a career here like no other. We believe in putting clients first, but we also value our employees in a way that other companies don’t. We’re premier ambassadors for our clients, investors, our community by volunteering and giving back, and for each other by being thought-leaders. No matter the role – all members of the BrandMuscle Team contribute to the success of the company.

About BrandMuscle

BrandMuscle powers local, channel, and partner marketing for over 300 of the world’s largest brands. With 700 full-time employees across the globe, BrandMuscle has the industry’s largest client service, product development, and marketing execution support teams.

About Operations Coordinator

The Operations Coordinator is responsible for managing production milestones and synchronizing the activities of various managers and departments within the company. You will work closely with our internal Client Success team and third-party Print Teams to ensure critical print projects are meeting appropriate deadlines and deliverables. This means you will manage and maintain production schedules in order to achieve a timely process of large projects. Other responsibilities also include maintaining our internal SKU database, managing multiple projects and communications simultaneously, as well as general administrative tasks.

Job Details:

• Serve as primary point of contact for all the SKU related activities
• Provide timely reviews and reporting on activity statuses
• Identify problems in operations process and resolve them in quickly and timely manner
• Communicate tasks to team members and track status as needed
• Enter new item SKU’s and details into internal database
• Build and maintain strong relationships with iniduals through regular meetings and communications
• Other duties as assigned

Required Skills:

• 3+ years of administrative or operations coordination experience
• Adequate knowledge of business and management principles (Scheduling, project management, data management, shipping documentation)
• Excellent organization skills and consistent attention to detail
• Ability to multi-task and thrive under pressure
• Self-motivation – shows initiative, and can think outside the box to solve problems
• Strong communication and interpersonal skills
• Proficiency in MS-excel
• Ability to meet deadlines in a fast paced, changing environment while managing multiple projects and completion dates

Salary Range: $55k-$65k

The salary range is an estimate. Offers are based on skillset, experience and level of expertise in the required field.

This is a remote opportunity

#LI-Remote

Administrative Assistant – Genetic Counseling

Remote

Schedule: Monday – Friday Standard Business Hours (Fulltime Position)

The Genetic Counseling Assistant (GCA) provides administrative support for patient counseling activities.

Essential Job Functions:

Assists patients and providers with questions regarding patient counseling services.

Completes patient intake and schedules genetic counseling appointments by phone and by responding to electronic appointment requests. Manages incoming documents such as referrals and medical records, and outgoing documents such as genetic counseling notes, pedigrees, insurance forms and test requisitions. Assists with case management by communicating with patients, providers and laboratories to facilitate genetic testing. Obtains insurance information from patients and providers and assists with prior authorization requirements for genetic testing. Provides appropriate follow up when additional information is required for case completion. Assists genetic counseling staff with duties related to patient counseling, including administrative tasks and monitoring cases. Maintains knowledge of systems involved in patient counseling and laboratory testing Appropriately identifies complex cases that require escalation to a supervisor or genetic counselor Performs other related duties as assigned

Education and Experience:

• Bachelor’s degree from an accredited university. Preferred degree in healthcare-related field.
• Excellent verbal and written communication skills.
• Prior experience in a clinical laboratory, hospital or doctor’s office preferred.

Purpose

We operate with conviction that what is best for our customers (patients, their families and the clinicians, payers and partners who serve them) must be embedded in every aspect of our work. We believe:

• genomic information has broad utility and every person should have access to their genome — delivered expertly, ethically and responsibly — to guide health decisions throughout life;
• the transition from hypothesis-based to genome-guided healthcare will improve outcomes for patients and the healthcare system that benefit society as a whole;
• genomics will radically transform therapeutic development, bringing better therapies to patients, faster; and
• patients should control and have the ability to direct the use of their genomic information to benefit both themselves and advance scientific understanding that helps others.

In support of these beliefs, we value:

• Equitability: the right of all to have access to information that can improve their health and are committed to closing gaps in health disparities;
• Simplicity: Healthcare is complicated. Genetic information is complex. Our job is to make it as simple as possible to access an answer that improves health outcomes. We value the understanding simplicity creates;
• Transparency: paramount to our success is transparency and accountability for ourselves and our partners to safeguard the confidence and trust of our patients, customers, partners and shareholders.

Through this value system we aim to revolutionize healthcare and change lives by unlocking the answers from within; bringing better health from genomics to patients around the world.

Essential on-site and customer facing employees may be required to provide proof of COVID-19 vaccinations. Medical or religious exemptions considered.

Benefits include:

• Paid Time Off (PTO)
• Health, Dental, Vision and Life insurance
• 401k Retirement Savings Plan
• Employee Discounts
• Voluntary benefits

GeneDx is an Equal Opportunity Employer.

All privacy policy information can be found here.

Location:  US Locations Only; 100% Remote; Part-Time

Why you?

You are an experienced executive assistant with a positive outlook and a passion for helping others succeed. You are looking for either a part-time or full-time, long-term career opportunity with a company that is committed to work-life balance, and that promotes a culture of respect, kindness and transparency. You are an excellent communicator, you take great pride in the quality of your work, you are a stickler for details, you are tech savvy, you excel at multitasking – and you do it all with a smile! 

Why us?

As a premium executive assistant company we set the standard for remote professionals. We are proudly certified as a Great Place to Work, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America”. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of business support specialists includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time and on a flexible schedule is not just a ‘nice to have’. As a woman owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment! 

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

This is a rewarding long-term career opportunity to work alongside established Fortune 500 companies, senior-level executives, and successful business owners of small and medium size businesses as they make a greater impact in the world. As an executive assistant, you will have the opportunity to choose the companies you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. 

We are seeking part-time and full-time employees to serve as Executive Assistants supporting clients throughout the United States. Working hours will quickly ramp up to your desired availability as you choose the clients you’ll work with and get started with them. Ideally, you have experience working in a fast-paced environment.

As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that even if you choose to ramp up to a 40-hour week, there can still be an element of flexibility in the hours that you choose to work based on your personal preference.

As an executive assistant, you’ll apply your professional skills in a wide range of tasks including: 

• Maintaining appointment schedules and calendars.
• Planning and scheduling meetings, conferences, and travel.
• Making travel arrangements including flight and hotel bookings.
• Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
• Email management.
• Creating PowerPoint presentations.
• Managing expenses.
• Conducting research on various topics.
• Providing customer/supplier support.
• Other executive admin responsibilities as needed.

Your Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives. 
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives. 
• Ability to multitask and prioritize work as needed.
• Excellent time management skills.
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools.
• Ability to learn new tools quickly.
• Excellent interpersonal communication.
• Strong writing skills.
• Highly organized.
• A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
• Ability to work independently and under the pressure of deadlines.

Benefits you’ll love, for both part-time and full-time employees:

• W2 employment status
• Starting pay of $24-$28 an hour with regular pay raises throughout your tenure (starting pay is calculated based on your experience, location, and whether you’ll be working full-time.)
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
• Full-time employees are also eligible for medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly.

Show me the Perks, Perks, Perks!

• Flexible work hours
• Work part-time (starting at 25 hours) or full-time
• 100% remote (work from home)
• Steady work with the same clients for years!
• Choose the clients who you want to work with
• Join a team of like-minded professionals
• Paid onboarding 
• In-house Technical Support 
• Opportunities for collaboration with other members of the Boldly team
• Vibrant online community of support and camaraderie
• Learning and development opportunities in different industries
• A positive and thriving company culture that understands work/life balance
• Paid wellness events
• An opportunity to grow with a leader in the remote work space 
• Company newsletters, team shares, quizzes, prizes, charity events, and celebrations
• Fun company swag!

Remote work is thriving and the future is bright! Don’t miss out on joining us!

Boldly is currently hiring in ALL of the 48 states within the contiguous United States!! (Excluding Washington D.C., Alaska, and Hawaii.)

Please note that Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

Location: US Locations Only

Title: Administrative Assistant II

Location: Remote USA

Full-Time

Position Summary:

With limited supervision, provide administrative and staff support duties for administrators, faculty, and students within the School of Business and Economics requiring a range of skills and knowledge of organizational policies and procedures. Resolve administrative problems and inquires; collect and disseminate school, department, and program data; compose, edit and proofread correspondence and reports; review/route/audit high-volume internal forms including grade appeals, grade changes, dissertation extensions and committee assignments, expense approvals and reimbursements; provide meeting scheduling and coordination; prepare a range of administrative documents.

Essential Functions:

• Provides administrative support for school administrators and faculty including but not limited to document creation and coordination, gathering data for reports, meeting coordination and documentation, calendar management, organizing and maintaining document filing systems, and managing department distribution lists.
• As a primary operational contact in the school/college/department, engages with students, faculty, and administrators to triage, provide information, or refer to the appropriate team member as needed in response to range inquiries from internal staff and faculty, students, and parties external to the University.
• Reviews, audits, initiates corrective notifications, monitors for compliance, and provides training regarding faculty travel and business reimbursements, professional development requests and reimbursements, and invoices and check requisitions.
• Process student requests for academic exceptions including but not limited to independent studies, grade changes and appeals, course extensions, challenge exams and exit exams, and dissertation extensions and committee assignments. Includes coordination with academic and learning centers, faculty, and students.
• Monitor to ensure legal, regulatory and policy requirements are met for internal processes.
• Technically proficient in general office applications and software; key applications the department utilizes include excel, outlook, word, adobe pro, zoom, teams, and SharePoint.
• Other duties as assigned.

Supervisory Responsibilities: N/A

Requirements:

Education & Experience:

• Bachelor’s degree in a related field for assigned Department, a plus; and, three (3) years relevant experience supporting a department within a University setting, preferred; or equivalent combination of education and experience.

Competencies/Technical/Functional Skills:

• Ability to participate as an active team member for the Business unit, Department and organization and work toward a common goal. Contributes fully to the team effort and plays an integral part in the operations. Demonstrates an ability to participate as an active team member working toward common goals.
• Actively seeks opportunities to influence, build effective relationships and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Accepts personal accountability, proactively seeks resolution for personal limitations head-on; and supports honesty and respect towards others, the company and oneself.
• Develops new insights into situations; questions conventional approaches; encourages new ideas and innovations; designs and implements new or cutting-edge programs and processes. Ability to generate and/or recognize imaginative or creative solutions that generate successful outcomes.
• Working knowledge, principles and practices of office management, systems policies and procedures including knowledge of supplies, equipment, services, ordering and inventory control, within a higher education environment, preferred. Demonstrates an understanding of underlying organizational issues.
• Ability to resolve problems using initiative and creativity, practical options may need to be assessed or identified or the problem broken down into component parts; routine data or information is gathered form standard sources and analyzed using pre-determined procedures.
• Solid critical thinking, reasoning skills to determine a different course of action and complete tasks and/or projects.
• Intermediate use of computers and Microsoft Office Suite Applications such as Word, Excel, Power Point, Outlook. Experience using SOAR (Peoplesoft) systems preferred.
• Strong working knowledge of organizational skills with attention to details, accuracy, follow-up, and follow-through.
• Anticipates and takes steps to prevent counter-productive confrontations. Manages and resolves conflicts and disagreements in a constructive manner.
• Actively seeks to influence, build effective relationships, and gain alignment with peers, functional partners and/or external partners to accomplish business objectives.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of inidual of constituencies in a erse community. Ability to communicate effectively orally and in writing.
• Work independently and foster a cooperative spirit within a large and/or small team of erse cultures, while working in a fast-paced environment with multiple deadlines and frequently changing priorities.

Candidate receiving offers will be offered a salary/pay rate commensurate with experience that vary based on a candidate’s qualifications, skills, and competencies. Absent exceptional circumstances, candidates will be offered a salary within this range for this position. Base pay is one component of National University’s total rewards package, as we are dedicated to supporting the needs of the whole you with our holistic approach to employee benefits by offering comprehensive well-being benefits for you and your family.

Executive Administrative Assistant

• Remote-US
• Full time
• R022076

Ciena is committed to our people-first philosophy. Our teams enjoy a culture focused on prioritizing a personalized and flexible work environment that empowers an inidual’s passions, growth, wellbeing and belonging. We’re a technology company that leads with our humanity—driving our business priorities alongside meaningful social, community, and societal impact.

Why Ciena:

• We are big proponents of life-work integration and provide the flexibility and tools to make it a reality with remote work and potentially, part-time work.
• We believe an inclusive, erse and barrier-free work environment makes for empowered and committed employees.
• We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families and also offer a variety of paid family leave programs.
• We are committed to employee development, offering tuition reimbursement and a variety of in-house learning and mentorship opportunities.
• We know that financial security is important. We offer competitive salaries and incentive programs, RSU’s (job level specific) and an employee share option purchase program.
• We realize time away to recharge is important. We offer flexible paid time off!
• Great work deserves recognition. We have a robust recognition program, with ongoing and enhanced awards for exemplary performance.

How You Will Contribute:

Reporting to the Chief Strategy Officer, as an Executive Assistant, you will be responsible for providing comprehensive support to the CSO and assisting with management of the Strategy Department’s operations. You will also serve as a corporate liaison with and provide administrative support for the company’s Board of Directors.

• You will act as a representative of the CSO and the CSO Department, focused on building positive working relationships with a wide range of internal and external stakeholders
• You will manage all facets of the CSO’s daily calendar, making judgment calls and recommendations to ensure smooth day-to-day engagements.
• You will oversee CSO-related correspondence, prioritizing items that need immediate attention and triaging to other staff members as appropriate.
• You will coordinate all aspects of the CSO’s travel, afford administrative assistance, and prepare communications on the CSO’s behalf.
• You will organize CSO department and staff meetings, including scheduling, reminders, coordination of presenters, travel requirements and other logistics.
• You will assist with the preparation, management and monitoring of the CSO Departmental budget, processes and systems, and perform minor accounting duties such as the management of purchase orders, invoices and payments.
• You will establish and cultivate relationships with the Board of Directors (Board) through organizing and executing on all Board-related activities including arranging meetings, issuing invitations and minutes, arranging travel, catering and AV requirements, and ensuring assembly and advance distribution of materials for Board and Committee meetings and calls.
• You will serve as an administrative user of the company’s third-party board portal.
• You will partner with Payroll, Tax, Stock Administration and other functions to ensure that all Board compensation is recorded and paid in an accurate and timely fashion.

What Does Ciena Expect of You?

• Initiative – You’re a self-starter who works with limited direction and is committed to delivering in an environment of competing priorities against aggressive deadlines.
• Agility – you are readily able to manage competing, time-sensitive and ever-changing priorities.
• Relationship builder – you’re capable of building trusted and collaborative internal and external working relationships quickly and are known to adhere to the highest standards of confidentiality.
• Communication expertise – you have the ability to craft and tailor your messages and ideas to all audience levels to ensure understanding and consensus.
• The flexibility to work independently and as part of a broader team – you thrive in a multi-disciplinary, matrixed team environment, but are comfortable working independently as required.
• Analytical thinker – quickly able to see opportunities, understand/analyze an issue, and propose the ideal solution.
• A talent for problem solving – you’re able to quickly understand an issue, and make key decisions using sound judgment.

The Must Haves:

• Bachelor’s degree from an accredited institution coupled with proven experience working as an executive assistant.
• History of working with corporate Board of Directors.
• Proficiency with Microsoft Office Suite.

Administrative Assistant

• Remote Indiana
• Remote Oklahoma
• Remote Ohio
• Remote North Dakota
• Remote North Carolina
• Remote New York
• Remote New Mexico
• Remote New Jersey
• Remote New Hampshire
• Remote Nevada
• Remote Nebraska
• Remote Montana
• Remote Missouri
• Remote Mississippi
• Remote Minnesota
• Remote Michigan
• Remote Massachusetts
• Remote Maryland
• Remote Maine
• Remote Louisiana
• Remote Kentucky
• Remote Kansas
• Remote Iowa
• Remote Illinois
• Remote Idaho
• Remote Hawaii
• Remote Georgia
• Remote Florida
• Remote Delaware
• Remote Connecticut
• Remote Colorado
• Remote California
• Remote Arkansas
• Remote Arizona
• Remote Alaska
• Remote Alabama
• Remote Wyoming
• Remote Wisconsin
• Remote West Virginia
• Remote Washington
• Remote Virginia
• Remote Vermont
• Remote Utah
• Remote Texas
• Remote Tennessee
• Remote South Dakota
• Remote South Carolina
• Remote Rhode Island
• Remote Pennsylvania
• Remote Oregon
• Full time
• R-298394

Description

The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

Responsibilities

The Administrative Assistant 2 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Required Qualifications

• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Must be passionate about contributing to an organization focused on continuously improving consumer experiences
• Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

• Associate or Bachelor’s degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Additional Information

Why Humana?

At Humana, we know your well-being is important to you, and it’s important to us too. That’s why we’re committed to making resources available to you that will enable you to become happier, healthier, and more productive in all areas of your life. Just to name a few:

Work-Life Balance

Generous PTO package Health benefits effective day 1 Annual Incentive Plan 401K – Immediate company match Well-being program Paid Volunteer Time Off Student Loan Refinancing If you share our passion for helping people, we likely have the right place for you at Humana!

Work-At-Home Requirements

To ensure Home or Hybrid Home/Office associates’ ability to work effectively, the self-provided internet service of Home or Hybrid Home/Office associates must meet the following criteria:

• At minimum, a download speed of 25 Mbps and an upload speed of 10 Mbps is recommended; wireless, wired cable or DSL connection is suggested
• Satellite, cellular and microwave connection can be used only if approved by leadership
• Associates who live and work from Home in the state of California, Illinois, Montana, or South Dakota will be provided a bi-weekly payment for their internet expense.
• Humana will provide Home or Hybrid Home/Office associates with telephone equipment appropriate to meet the business requirements for their position/job.
• Work from a dedicated space lacking ongoing interruptions to protect member PHI/ HIPAA information.

Remote

Scheduled Weekly Hours

40

Administrative Coordinator

Remote

Full Time

Mid Level

Upgrow is hiring for an Administrative Coordinator who enjoys working in a fast-paced agency environment, and is obsessed with delivering results! This role will wear many hats, supporting the leadership team with tasks related to agency operations, project management, client billing, sales coordination, IT support, and recruiting.

Here’s what you’ll get with Upgrow:

• Full Ownership – We trust our team to deliver results and empower them to make the right decisions. We care more about results than what you do – no micromanagement included.
• Small Agile Team – No red tapes, no politics. We’re focused on speed and agility on execution.
• Growth & Learning – You’ll experience working with cool companies in awesome industries, and learn to utilize cutting-edge marketing technologies. There’s never a dull moment!
• Awesome People – You’ll be working with smart people who are humble and willing to help each other out to get things done. No more working with jerks!

If you’re looking for the excitement and creativity of an early-stage company with the stability and structure of an experienced agency, then you’re going to love this opportunity!

ABOUT UPGROW

We are a growth-focused digital marketing agency supporting a variety of clients from startups to Fortune 500 companies with SEO, PPC, social media marketing, web design, and web analytics. Our agency takes a full-funnel approach to marketing that delivers results for clients.

We embrace remote working and have a distributed team across the US.

CORE RESPONSIBILITIES:

• Executive support – work with the founders to support finance, sales, recruiting, operations, and general administrative tasks as needed.
• Sales support – facilitate client agreements and renewals, ensure new inbound leads are followed up with by sales.
• Billing – send accurate client billing monthly and follow up to ensure payment is collected.
• Recruiting – applicant outreach, review, and initial screening.
• Onboarding new hires – set up and train new hires to use our company software and procedures.
• Provide resource support – ensure employees have access to the tools and resources needed. Including ordering workstations and granting software access.

REQUIRED QUALIFICATIONS:

• 2+ years experience as an administrative assistant or coordinator
• Able to self-teach and figure out new challenges

PREFERRED QUALIFICATIONS

• Experience working at a digital marketing agency
• Experience with Slack, Hubspot, Basecamp, ClickUp, Google Workplace, and/or QuickBooks
• Experience in recruiting and screening applications – especially with LinkedIn Recruiter or JazzHR

BENEFITS:

• Competitive salary
• Bonuses including incentives and annual performance
• Medical, vision & dental insurance
• Life insurance
• 401K matching
• 3 weeks paid vacation, plus company holidays – PTO also increases with tenure
• Build a business from the ground up!

Part-Time Administrative Assistant – Remote within United States

• Virtual
• Req #1971

Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.

Job Summary/Objective

Performs a broad range of administrative duties to support the Collision Repair Network (CRN) line of business.

This is a Part-Time position with weekly hours totaling 30 or less. Location in Eastern Time Zone of the United States is strongly preferred.

Key Responsibilities & Duties

• Provides daily administrative support for the CRN Leadership Team and department staff.
• Plans, schedules and coordinates logistics for meetings and events including creating and distributing agendas, presentations, meeting materials, making food arrangements, and other related tasks.
• Prepare Certification sign orders and work collaboratively with the Customer Success Specialist and sign manufacturer to ensure sign orders are accurate and timely for Canada and the US.
• Manage renewal sticker production and distribution for Canada
• Database Management includes but is not limited to de-duping files, keeping Body Shop Groups updated, managing and updating the dealer network location files, managing database of insurer locations and DRP files, creating new files.
• Completion of Dealer Input forms to capture useful purchasing information
• Prepares, undertakes and assumes responsibility for special projects as requested to support CRN team needs.
• Creates, edits and maintains a variety of department documents and reports.

Education

A High School diploma or GED is required.

Experience, Skills and Key Competencies

At least 1 year of administrative support experience is required. Must also be able to demonstrate the following skills and abilities:

• Excellent verbal and written communication skills, and can apply appropriate rules of grammar, usage and style when preparing correspondence.
• Strong interpersonal skills with the ability to establish collaborative working relationships within and across teams.
• Proficient with using Microsoft Outlook, Word, PowerPoint, and Excel.
• Knowledge of Concur Solutions would be helpful but not required
• Organized and detailed oriented, with the ability to effectively suspend and resume work activities as priorities shift.
• Comfortable working in a remote-based environment, and in a self-managed manner under moderate supervision.
• Process-oriented, with the ability to think and work independently and creatively.

Special Position Requirements

· Able to adjust and flex hours on occasion, to accommodate working across time zones.

OEConnection is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite applicants and employees to voluntarily self-identify their gender, race and ethnicity. Submission of this information is strictly voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provision of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. When reported, data will not identify any specific inidual. This information will be maintained separately from your application for employment. If you do not wish to self-identify at this time, you may do so in the future by submitting this form. Failure to provide the following information will not subject you to any adverse action or treatment. OEConnection is an Equal Opportunity/ Affirmative Action employer. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, veteran status, disability or any other legally protected status. We prohibit discrimination in decisions concerning recruitment, hiring, compensation, benefits, training, termination, promotions, or any other condition of employment or career development.

Other details

• Job Family Exec Admin
• Pay Type Hourly
• Travel Required No

Executive Assistant

United States, Remote

Over the past 15 years, we have seen a shift in the focus of business models across every industry from selling physical products via one-time transactions to monetizing services via ongoing customer (aka subscriber) relationships. This is the Subscription Economy a phrase coined by our CEO, Tien Tzuo, he even wrote the book on it: Subscribed.

Companies have realized that the path to growth going forward is to establish direct, digital relationships with their customers, and monetize these relationships through an ever growing set of digital services.

Our vision is simple: we call it The World Subscribed. It’s the idea that one day every company will join the Subscription Economy a $1.5 Trillion opportunity by 2025 according to UBS.

Our mission: to power the world’s best companies to win in the Subscription Economy.

The Product & Engineering team is looking for an Executive Assistant with the highest level of professionalism to support three Senior Vice Presidents. The ideal candidate will have experience in a fast-paced environment supporting multiple leaders in a highly collaborative, technically advanced environment. This candidate is a creative problem solver who possesses a strong desire to work as a team with a can do attitude and will do what it takes to get the job done. If this sounds like you, let’s talk!

In this role you’ll get to

• Heavy day-to-day calendar management of multiple executive’s ever-changing schedules.
• Prioritize and manage conflicting appointments using keen judgment to streamline daily, weekly and monthly recurring calendar events
• Prepare executive for upcoming meetings and customer events by providing briefs and supporting materials in an organized and timely manner
• Plan, execute and manage leaders team events including, but not limited to: quarterly offsite and outings, office hour group meetings, hackathons and combined global and domestic All Hands meetings, spanning multiple international time zones. Includes working with IT to ensure proper equipment set up, that slides are complete and meal catering.
• Work closely with other executive assistants and /or executive team members in R&D and other departments including but not limited to Zuora events.
• Arrange domestic and international travel arrangements, as required. Arrangements may include booking flights and ground travel, confirming hotel, dinner reservations and preparing itineraries.
• Communicate with internal and external customers, prospects, partners and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
• Manage executive expenses using Concur expense tracking system
• Creation and tracking of PO’s and contract negotiations for department activities and vendors
• Proactively anticipate the needs of the executive and take action accordingly
• Willing to help out with special projects such as office logistics, R&D awards and recognition programs, and other department related projects

Who we’re looking for

• Google suite experience including calendar, docs, presentations and worksheets
• Communicates in a clear, concise and effective manner, both verbally and written
• Extremely organized and works with a sense of urgency
• Identifies and accesses resources (people, funding materials) to get the job done and uses resources efficiently
• Ability to efficiently and effectively multitask, prioritize incoming requests appropriately, and manage conflicting priorities for self and others
• Adaptable and flexible to multiple demands
• Interacts professionally and positively with clients and team members at all times
• Dependable team player who shows empathy and respect for others
• Projects a positive demeanor in fast-paced environment

Benefits*

• Competitive compensation, company equity, and retirement programs
• Medical, dental and vision insurance
• Paid holidays and wellness days and company wide winter break
• Generous, flexible time off
• 6 months fully paid parental leave
• Learning & Development stipend
• Opportunities to volunteer and give back, including charitable donation match
• Free resources and support for your mental wellbeing

*Specific benefits offerings may vary by country

About Zuora

As the Subscription Economy leader, Zuora empowers today’s innovative companies to nurture and monetize direct, digital relationships. Our award-winning multi-product portfolio now includes Zuora Revenue, Zuora Collect and Zuora Central Platform. More recently, we’ve added subscription experience platform Zephr to our family, further expanding our capabilities to serve as an intelligent hub that monetizes the complete quote to cash and revenue recognition process at scale.

Through our combination of technology and expertise, Zuora (NYSE: ZUO) helps more than 1,000 companies around the world, including BMC Software, Box, Caterpillar, General Motors, Penske Media Corporation, Schneider Electric, Siemens and Zoom nurture and monetize direct, digital customer relationships. Headquartered in Silicon Valley, Zuora operates offices around the world in the U.S., EMEA, APAC and LATAM.

ZEO Culture

At Zuora, we’re building an inclusive, high-performance culture that every ZEO wants to subscribe to. We want ZEOs at every level to feel valued, included, and inspired to innovate, connect and collaborate authentically as we pioneer the Subscription Economy. You’ll be empowered to think like an owner, take initiative and together, with the support of your team you’ll push each other to the next level and help transform business models everywhere.

Distribution Quality Administrative Coordinator

location Remote, US category Administration Full time Job ID: Req-41696

Imagine…working for a company that knows that its people are the key to its success in the marketplace. A company in which achieving extraordinary results and having a stimulating work experience are part of the same process.

We cultivate and embrace a erse employee population. We recognize that people with erse backgrounds, experiences and perspectives fuel our growth and enrich our global culture.

We are looking for an inidual who enjoys working in a fast-paced, team oriented environment, likes to be challenged, and values the opportunity to make a difference.

GENERAL SUMMARY:

The Distribution Quality Administrative Coordinator will be responsible for maintaining up to date audit schedules, records, and reports. This inidual will lead the timely and accurate maintenance of the biannual FDA Bioterrorism Registration for our distribution network locations. This inidual will also coordinate the addition and necessary renewals of the business licensing for the same distribution network locations through coordination of a third party company, along with ensuring payment for the services rendered through Ariba purchase request receipt maintenance.

PRIMARY RESPONSIBILITIES:

This role is to provide the needed administrative support for the Distribution Quality organization and the Quality & Food Safety Team, as needed.

COMPLEXITY AND SCOPE:

The candidate should be proficient in Microsoft Office suite, have a willingness to learn new computer systems, be attentive to detail, effective in organization, and possess good communication skills.

MINIMUM EDUCATION REQUIRED:

• High School Diploma
• College Degree Preferred

MINIMUM EXPERIENCE REQUIRED:

Administrative

WORK ENVIRONMENT:

This position will be a remote office position requiring computer, administrative, and communication skills.

The Company is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law.

In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Executive Assistant

Full-time at TCX corporate

Finance Team

Tucows (NASDAQ:TCX, TSX:TC) is possibly the biggest Internet company you’ve never heard of. We started as a simple shareware site in 1993 and have since grown into a stable of businesses: Tucows Domains, Ting Internet and Wavelo.

What’s next at Tucows

We embrace a people-first philosophy that is rooted in respect, trust, and flexibility. We believe that whatever works for our employees is what works best for us. It’s also why the majority of our roles are remote-first, meaning you can work from anywhere you can connect to the Internet!

Today, over one thousand people work in over 20 countries to help us make the Internet better. If this sounds exciting to you, join the herd!

About the opportunity

Our Executive Assistant will have an integral role in supporting our CEO, CFO and other executives through administrative and operational support to the business. You will be heavily involved in board cycles and annual compliance processes for the success of the Tucows family of businesses.

Key Responsibilities:

• Supporting CEO with travel and logistics, including flights, accommodations, conference coordination.
• Supporting the broader executive team with ad hoc events, travel and other support.
• Lead planner for corporate in-person events, including coordination of global travel and accommodations.
• Process monthly expense reports.
• Meeting management including attendance tracking, agendas, and backup support for Secretary for meeting minutes
• Organize and coordinate quarterly Board meetings including the preparation and distribution of meeting materials, record meeting discussions and prepare minutes, track action items, arrange catered meals for onsite meetings and assist board members with hotel accommodations when necessary.
• Plan and coordinate Annual General Meeting.
• Assisting with drafting annual proxy.
• Assisting with coordination of registered agents and annual filing fees.
• Prepare and post various form documents to EDGAR and SEDAR filing systems particularly reports reflecting changes in stockholder ownership.
• Prepare corporate stock option grants for distribution to employees and directors.

About you:

• Minimum 5 years experience in legal or administrative support, preferably at executive level
• Familiarity with internet / technology industry considered an asset
• Excellent organizational and planning abilities
• Strong technical skills, including Adobe, Gsuite, MicroSoft Suite (Word, Excel, PowerPoint)
• Strong analytical, problem solving abilities

Want to know more about what we stand for? At Tucows we care about protecting the open Internet, narrowing the digital ide, and supporting fairness and equality.

We also know that ersity drives innovation. We are committed to inclusion across race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. We celebrate multiple approaches and erse points of view.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.