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Procedure Scheduler

Position Details

Department: PCMG-MAIN | Patient Access Proc Sched

Category: Patient Access

Location: Telecommuting

Posting #: 691893

Employee Type: Regular

Position Summary

This position is responsible for the coordination and management of the physician schedules for office based procedures, outpatient surgery, laboratory, radiology, and inpatient services. The position works with systems, physicians and team members to appropriately schedule complex services. This position can act as a scheduler as back-up and secures authorization for upcoming complex services.

PCH Values

• Family-Centered care that focuses on the need of the child first and values the family as an important member of the care team
• Excellence in clinical care, service and communication
• Collaborative within our institution and with others who share our mission and goals
• Leadership that set the standard for pediatric health care today and innovations of the future
• Accountability to our patients, community and each other for providing the best in the most cost-effective way.

Position Duties

1. Coordinates the scheduling of procedures and works with ancillary departments while simultaneously synchronizing services with families.
2. Facilitates the timely completion of scheduling requests from community and employed physicians with the use of PCH internal referral management systems. Requests medical records as needed for completion of services.
3. Acts as a back up to ision/department based schedulers which includes telephone, referral and appointment management of schedules. This position understands how to modify, correct, cancel and overbook appointments if required.
4. Works closely with clinical staff for multi-disciplinary visit and procedures coordination
5. Serves as liaison between hospital scheduling departments and the authorization department to secure authorization prior to medical services.
6. Performs miscellaneous job related duties as requested.

Title: Part-Time Executive Assistant to CEO

Location: United States – Remote

The Mission:

Out to change the world by combating climate change our client is going all in on a new project and they are looking for an assistant that can match their drive in networking and project management. Being part of the solution has never been more important and being able to build something for others’ benefit is the greatest experience possible. Sound like something you’d like to be a part of?

Working with this mastermind of solutions is about more than earning a paycheck, it’s about taking part in something bigger than yourself- it’s about saving the world. This opportunity comes with the benefit of being able to learn about this industry in-depth while building a network of good humans that are capable of real-life solutions.

Position Summary:

This part-time project management-based role requires an experienced Executive Assistant- someone who can own a process, follow through on important projects and keep the chaos at bay. The ideal Executive Assistant will be able to manage an ever-growing network of colleagues and donors, complete relocation projects, and use vendor management skills to delegate tasks for completion.

Essential Duties and Responsibilities:

• Networking- CRM implementation, inbox management, meeting planning
• Plan and execute an international relocation
• Task management- prioritizing, delegating, following up
• Follow the model provided to enhance network and CRM data

Key Skills and Abilities:

• Expert-level composition skills
• Organized and detailed tasks management skills
• Ability to prioritize the passion, determine which projects to complete and when
• A sense of ownership and fulfillment in assigned projects
• Mac Based
• Relatable CRM software experience preferred
• GSuite
• iMessage
• Zoom

Compensation Details:

• $23/hr. 1099 contract
• Support the fight against Climate Change
• Opportunity to network with scholars and entrepreneurs alike

The role requires at least 5 years (preferably 8 years) of experience.

This is a remote position however candidates must be able to support the Executive after their international relocation.

This is a non-negotiable 1099 contract 4-month position moving into a month-to-month term thereafter.

Manager, Executive Assistants

Coursera can hire people in any country where we have a legal entity, assuming candidates have eligible working rights and a sufficient timezone overlap with their team. Our interviews and onboarding are conducted virtually, a part of being a remote-first company.

Coursera was launched in 2012 by two Stanford Computer Science professors, Andrew Ng and Daphne Koller, with a mission to provide universal access to world-class learning. It is now one of the largest online learning platforms in the world, with more than 100 million registered learners. Coursera partners with 275+ leading university and industry partners to offer a broad catalog of content and credentials, including courses, Specializations, Professional Certificates, Guided Projects, and bachelor’s and master’s degrees. Institutions around the world use Coursera to upskill and reskill their employees, citizens, and students in fields such as data science, technology, and business. Coursera became a B Corp in February 2021.

Job Overview:

Coursera is looking for an experienced Manager to lead an impactful group of Executive Assistants that keep our executives well supported. This is a role that requires strong people management skills, flexibility, and attention to detail. Success in this role involves demonstrating a strong understanding of the company’s vision and values, as well as taking initiative to propose process improvements and provide proactive solutions. You will interact with all executive staff in a truly cross-functional and high-visibility role to ensure Coursera remains a leader in efficiency.

Responsibilities:

• Manage the company’s Executive Assistants to ensure exceptional service to the Executive Staff
• Overall management of company’s calendar and cadence to ensure Executive Staff has consistent visibility of milestones and deadlines
• Ensure continual process improvements in efficiency and effectiveness of the Executive Assistants team, as well as ensure that team members have access to professional growth and cross-functional training within the organization
• Prioritize conflicting needs, handle matters expeditiously and follow through on projects and processes to successful completion
• Communicate performance expectations through timely feedback and during our performance review cycles
• Lead activities without prompting, and advise in advance of issues or delays

Basic Qualifications:

• Bachelor’s degree required
• 7+ years in an executive administrative role supporting C-Level Executives, preferably in a public, fast-paced company
• 5+ years direct experience managing and developing/coaching a team
• Demonstrated history making sound decisions and recommendations within established guidelines
• Demonstrated history of anticipating approaching challenges and establishing strategic plans for future success
• Proven experience handling confidential information with discretion, adaptability to various competing demands, and demonstrating the highest level of response to internal and external stakeholders

Preferred Qualifications:

• Project Management experience or certification a plus
• Operations management experience
• Experience working for a publicly traded technology company
• Experience creating presentations for Executive Staff Meetings
• Experience managing people abroad
• Experience overseeing and creating cross-functional communications

Executive Assistant

About the work: We are looking for an Executive Assistant to provide high impact administrative support to the Chief of Brand and a subset of the company’s C suite leaders within the Brand organization, performing a variety of administrative tasks. We are seeking a self driven, highly organized, and proactive inidual.

Honor exists to expand the world’s capacity to care.

We’re combining high tech with high-touch to deliver better home care for aging adults, better jobs for Care Professionals, and entirely new offerings to support the aging journey, at scale.

Founded in 2014, and now a Series E funded Unicorn valued at over $1B, Honor leads the world’s largest home care network with the most advanced care platform. Our August 2021 acquisition of Home Instead has created a global company that’s revolutionizing how society cares for older adults, their families, and Care Professionals.

The Honor Care Platform combines local care and the most advanced technology to bring the highest quality care to more aging adults.

Grow at Honor as part of a united team where everyone shows up authentically, shares ideas bravely, and solves complex problems!

About the work:

We are looking for an Executive Assistant to provide high impact administrative support to the Chief of Brand and a subset of the company’s C suite leaders within the Brand organization, performing a variety of administrative tasks. We are seeking a self driven, highly organized, and proactive inidual.

This role is responsible for a wide range of activities including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating domestic and international travel, expenses and budgeting project coordination and document review. Other activities include coordinating meeting agendas, facilitating key team activities (such as All Hands meeting planning).

Responsibilities

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. This breaks down into [3] main components of work:

SPECIFIC SUPPORT FOR CHIEF OF BRAND

• Serve as the point of contact and community representative for the COB
• Conserve COB’s time and promote the corporate image by representing COB internally and externally, providing liaison between Founders, COB, key executives, and employees
• Calendar Management – Provide proactive assistance in preparing executives for scheduled appointments/meetings
• Manage the day-to-day business activities of COB
• Independently handle all correspondence (written or electronic), including either independently responding on behalf of COB or preparing response for COB’s signature
• Handle incoming phone calls, screen and delegate to appropriate iniduals

GENERAL SUPPORT OF BRAND LEADERSHIP TEAM

• Reconcile corporate credit card statements and compile expense reports
• Approve invoices and forward to accounting for payment
• Assist with meeting planning, arrangements and correspondence involving outside organizations for executives
• Make arrangements for meeting space and meals for various meetings
• Ensure that all materials are prepared and distributed in advance of meetings
• Handle all travel arrangements, including maintaining travel documents such as passport and visas

SUPPORT OF FRANCHISE RELATIONS AND AD HOC PROJECTS

• Assist with coordinate of Home Office events such as Convention, community service projects, employee engagement events and other Omaha office based events or projects
• Provide franchise owner and client relations assistance
• Prepare anniversary notes to all franchise owners on year anniversary dates

About you:

To succeed in the role, you’ll need:

• Five plus years’ experience C-level executive assistance required
• Associate or bachelor’s degree preferred
• Excellent written and verbal communication skills and the ability to listen intently and effectively
• Organize and prioritize daily, monthly and yearly work
• Utilize independent judgment and initiative in decision making
• Work independently, utilize discretion, maintain confidentiality of information and meet deadlines
• Proactively prepare executives for appointments and meetings and maintain flexibility, when needed
• Manage multiple, concurrent tasks while working with a sense of urgency
• Establish collaborative working relationships with management, colleagues, franchise owners and their staff
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, and making adjustments to plans
• Improve quality results by studying, evaluating, and re-designing processes and implementing changes
• Strong organizational skills and attention to detail
• Proficiency of Microsoft Office Suite required
• Type 60 WPM with minimal errors
• Patient and congenial on the telephone

What’s next?

Honor is remote-friendly! We’re hiring across the U.S., with an entirely virtual interview and onboarding process. Most of our positions are remote/work from home and do not require permanent relocation. As conditions allow, we have office space for in-person collaboration in our San Francisco Bay Area, CA and Austin, TX hubs. If you’re looking for a great job that offers you the opportunity to work from home, we’d love to talk to you.

Honor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, political affiliation or belief.

Executive Assistant

at Integrate

Remote, USA

Company Overview:

Integrate activates, governs, and measures marketing campaigns across demand channels. This enables marketers to launch cross-channel buyer experiences, ensure data integrity, measure the impact of their programs, and inform the next best investments. On Integrate, marketers can create more precise and personalized buying experiences that reach the right buyer with the right message at the right point in their buying journey, and ultimately convert more leads to revenue.

Mission:

Integrate’s mission is to connect everything – data, channels, tech, and team members – to create intelligent buyer and account journeys and deliver Precision Demand Marketing at scale.

Integrate Growth Snapshot

– 400+ Employees

– $80M+ Funding

– 500+ Enterprise Customers

– 40%+ YoY Growth

The Executive Assistant will champion the company’s efforts to perform a variety of administrative tasks and support our company’s Product and Technology Team (PTG).

The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, organizing off-site meetings, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Key Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Run errands, manage supplies, and all relevant vendor relations

Qualifications:

• 2-4 years’ experience as an Executive Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree, PA diploma or certification is a plus
• Familiar with Trello, Confluence, TripActions, and Liquid (Expense reporting and trip planning software) a plus.

Typical Office Environment: Requires extensive sitting with periodic standing and walking. May be required to lift up to 35 pounds unassisted. May be required to lift over 35 pounds using assistive device and/or team lift. Requires significant use of personal computer, phone and general office equipment. Needs adequate visual acuity, ability to grasp and handle objects. Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.

Integrate is continuing to hire with all interviewing and on-boarding done virtually due to COVID-19. All new and existing Integrators will continue to work from home until it’s safe to return to our offices. When our offices re-open, we will provide the choice to work from home or return to work in an office unless a job requirement makes it necessary for a particular role to be performed at one of our offices.

Executive Assistant

at Elation Health (View all jobs)

San Francisco or US – Remote

We are looking for an exceptional, motivated to grow, inidual interested in healthcare technology to help solve key strategic problems and support Elation’s continued growth. This role will be work directly with our C-suite to drive key assignments, manage her schedule and communications, and support mission-critical projects across the company. The Executive Assistant will have the opportunity to tackle a erse set of challenges and deliverables in a dynamic, fast-paced environment, as well as a chance to learn about many aspects of a scaling start up in the digital health space.

Primary Responsibilities:

• Act as the primary point of contact for executives, employees, board members, clients, partners, and other key stakeholders interacting with the c-suite
• Coordinate executive communications/deliverables internally and to the Board of Directors
• Draft communications, emails, social media posts, and talking points on behalf of the c-suite
• Coordinate the schedule of the CEO so that she is able to complete her obligations and daily goals in an organized, efficient way
• Manage information flow for CEO, including daily updates and recommendations, to help the office of the CEO make effective decisions
• Create and maintain an inventory of critical path projects and high-priority business development activities
• Leverage internal tools (e.g. Asana, Slack, Google Suite, Salesforce, Jira/Confluence) to efficiently manage the flow of work and information
• Maintain a high level of confidentiality, professionalism, discretion, and judgment at all times
• Proactively build professional relationships with internal and external stakeholders

Qualifications:

• Minimum of 2 years experience in business operations, consulting, finance, or executive administration, ideally in a startup or other equally fast paced environment
• A business savvy self-starter who takes initiative and demonstrates a high degree of accountability for their work and actions
• High EQ and can work through high stress situations with warmth and creativity with cross-functional stakeholders
• Comfort working in a professional manner with C-Suite executives, internal and external stakeholders, including consultants and investors
• Strong organizational skills, high attention-to-detail and an ability to keep up with a constantly evolving agenda
• Proficiency working with MacOS and a high degree of comfort with Google Apps, Slack, Asana, Jira/Confluence, Salesforce, and MS Office
• Excellent independent problem-solving skills with the ability to anticipate and see around corners
• Proven ability to maintain high level of confidentiality, integrity, discretion, tact and judgment in a fast-paced, dynamic startup work environment
• Ability to work business hours in the Pacific Time Zone

What You’ll Get:

• A competitive salary, benefits, and options package
• An opportunity to grow and learn with a cross functional team that wants to see you succeed
• An amazing role supporting a Co-Founder / CEO in a growth-stage company
• The chance to join a team of passionate, smart, and fun people
• Work that drives our mission and directly impacts our employees and customers

Elation welcomes iniduals from all backgrounds and walks of life. Elation is proud to be an Equal Opportunity Employer and is dedicated to creating and maintaining a erse and inclusive work environment.

We are committed to equal opportunity for all employees and applicants, and value iniduals with erse perspectives including, but not limited to: race, color, religion, sex, sexual orientation, socioeconomic status, age, gender identity or gender expression, national origin, disability or veteran status.

Elation also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. We firmly believe a strong culture that supports a erse and inclusive workforce allows us to achieve Elation’s mission of helping independent primary care thrive.

As a healthcare technology company whose mission is to support IPCPs and frontline healthcare workers, and as a tight-knit company where we have the utmost concern and care for our team members, Elation Health has adopted a Mandatory COVID-19 Vaccination Policy.

This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and local health authorities.

We will not require any candidates to be vaccinated in order to interview for our open positions, but all new hires at Elation will be required to share a copy of their vaccination certification or present documentation to request an exemption.

In compliance with the EEOC, any team member in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief must provide People Ops ([email protected]) with appropriate documentation. For a medical exemption, we require a doctor’s note, and for a religious exemption, we require a note from the team member outlining the request.

Title: Executive Assistant

Location: Remote – US

GitHub is changing the way people build software together. We’re growing fast and looking for an experienced Executive Assistant with excellent communication skills to support our Customer Success leaders.

The Executive Assistant will be responsible for handling key processes, supporting the critical needs of the business, including event coordination, project management and rhythm of the business. You should be detail-oriented, organized, punctual, and comfortable working in highly fast-paced environments. Being active and able to make decisions with minimal guidance or communication is crucial in this role. We’re looking for an inidual who sees problems as puzzles to solve and is resourceful in their ingredients to the solution.

You may also provide light support to other key leaders within the organization as needed. This role is based remotely within the Americas region.

Responsibilities:

• Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas
• Provide administrative support to the Customer Success leaders, including calendar, and expense management in a timely manner
• Anticipate the needs of a busy team and help them be more productive and successful
• Project manage key initiatives, such as OKRs and culture events
• Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills
• Schedule meetings, mini-summits / QBRs and annual meetings to drive team collaboration both internally and externally
• Assist with presentations and internal communications
• Manage meeting agendas, notes and minutes, and follow-up items
• Be a liaison and build positive working relationships with leadership and other cross functional stakeholders, including finance, communications, HR, and IT
• Handle confidential information professionally

Minimum Qualifications

• At least 5 years of experience as an Executive Assistant in a dynamic global environment
• Ability to learn new technologies quickly, such as GitHub or project management software
• Skilled with creative, critical thinking, solving ambiguous problems, and project management
• Ability to anticipate and prioritize needs
• Ability to build positive working relationships with key leaders and stakeholders
• Flexible when it comes to responsiveness and adaptive to an ever-changing environment
• Strong interpersonal skills and the ability to communicate with all levels and departments within the organization
• Excellent written and verbal communication skills
• Experience scheduling across multiple time zones

Preferred Qualifications:

• 5+ years of executive administration experience.
• Experience working in technical environments.
• Experience working in a global business for a global leader.
• Confidence in leading meetings or managing projects with senior level personnel.
• Proficient in office technologies, such as Excel, Google Sheets, PowerPoint, Keynote.
• Proficient in Google Apps, particularly Google Calendar, and Google Docs
• Proficient in communication technologies including Zoom, Slack, and Microsoft Teams
• Strong attention to detail when handling priorities, projects, and deadlines
• Skilled in multitasking across various stakeholder needs

(Colorado only*) Minimum salary of $58,800 to maximum $124,800+ bonus + equity + benefits.

Note: Disclosure as required by sb19-085 (8-5-20) of the minimum salary compensation for this role when being hired in Colorado.

Location: In this role, you can work remotely from anywhere in the United States or onsite in one of GitHub’s U.S. offices (San Francisco, Bellevue, Raleigh)

#LI-Remote

Who We Are:

GitHub is the developer company. We make it easier for developers to be developers: to work together, to solve challenging problems, and to create the world’s most important technologies. We foster a collaborative community that can come together as iniduals and in teams to create the future of software and make a difference in the world.

Leadership Principles:

Customer Obsessed – Trust by Default – Ship to Learn – Own the Outcome – Growth Mindset – Global Product, Global Team – Anything is Possible – Practice Kindness

Executive Assistant

at Robinhood

Remote

Join a leading fintech company that’s democratizing finance for all.

Robinhood was founded on a simple idea: that our financial markets should be accessible to all. With customers at the heart of our decisions, Robinhood is lowering barriers and providing greater access to financial information. Together, we are building products and services that help create a financial system everyone can participate in.

As we continue to build…

We’re seeking curious thinkers looking to co-author the next chapters of our story. Joining now means helping shape our vision, structures and systems; playing a key-role as we launch into our ambitious future.

About the role

We’re looking for a master multitasker with excellent communication skills and an upbeat, self-starter attitude. This role relies heavily on the ability to be highly organized and responsive, with the willingness to meet each challenge directly. At Robinhood, Administrative Assistants are passionate about the integral role they play as a crucial partner to executives.

Your day-to-day will involve:

• Managing and prioritizing complex calendars, including scheduling meetings and resolving scheduling conflicts
• Drafting updates to the Executive’s organization (including email, memos, documents, presentation decks, and reports as requested or as circumstances dictate)
• Attending meetings, communicating agendas, taking notes, and tracking action items
• Serving as an extension of the Executive, taking on a wide breadth of tasks and responsibilities so that they can refocus on other areas as necessary
• Deepening your understanding of the responsibilities and tendencies of the executive you support so that you can anticipate needs proactively and work autonomously to get ahead of them
• Autonomously navigating shifting priorities and requests
• Proactively contributing insights and ideas that improve team process or culture

About you:

• 4+ years of experience directly supporting 3 or more executives (Director, Senior Director, or VP)
• Excellent written and verbal communication skills
• Ability to work independently and as a member of cross-functional teams
• Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects
• Demonstrated ability to handle confidential information with discretion and emotional intelligence
• Ability to exercise strong business judgment, meet deadlines, and balance multiple requests
• Strong interpersonal skills and ability to quickly build rapport with internal and external partners
• Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them
• Optimistic, reliable and flexible attitude

Bonus points:

• Bachelor’s degree or equivalent relevant experience
• Comprehensive knowledge of Google GSuite Apps: Gmail, Calendar, Docs, Sheets, Slides

We’re looking for more growth-minded and collaborative people to be a part of our journey in democratizing finance for all. If you’re ready to give 100% in helping us achieve our missionwe’d love to have you apply even if you feel unsure about whether you meet every single requirement in this posting. At Robinhood, we’re looking for people invigorated by our mission, values, and drive to change the world, not just those who simply check off all the boxes.

Robinhood promotes ersity and provides equal opportunity for all applicants and employees. We are dedicated to building a company that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better our work (and work environment) will be for everyone. Additionally, Robinhood provides reasonable accommodations for candidates on request and respects applicants’ privacy rights. To review Robinhood’s Privacy Policy please visit Robinhood – US Applicant Privacy Policy.

Robinhood is a primarily remote company. If hired, you will work as a remote employee unless the job you are applying for has a different working model specified. Please reach-out to your recruiter if you have any questions regarding the job’s working model.

Title: Administrative Assistant

Location: United States

Employment Type: Contract

Location: US – Remote

Workplace type: Fully remote

Knack is seeking an Administrative Assistant to join our team and assist the Operations team during a time of exciting growth. At Knack, the operations team is responsible for the day-to-day operations of the company as well as the financial and HR functions. As the Administrative Assistant, you’ll get to flex your prior administrative experience and develop new skills at a growing tech company in the no-code space. This person will report directly to our Operations lead, get a peak behind the Knack curtain, contribute in meaningful ways across our organization, and have a meaningful impact on the lives of our team and end-users.

This role will start as a 6-month contractor position with the possibility of becoming a permanent employee.

What You’ll Do:

• Help with the day-to-day running of a fully remote team that is rapidly growing and has employees and contractors in 20+ states and 7+ countries.
• Perform tasks related to AP (accounts payable), customer billing, AR (accounts receivable), and expense categorization.
• Assist with the planning and execution of in-person company retreats and user conferences.
• Provide administrative support to the CEO and executive leadership through meeting scheduling, travel planning, and other needs.
• Assist with employee and contractor onboarding, engagement, and offboarding.
• Aid the recruitment efforts of new employees and contractors.
• Draft, revise, and continue to iterate on SOPs (standard operating procedures) as well as company-wide docs.
• Help with the execution of virtual company-wide meetings and events include All Hands meetings and social gatherings.
• Contribute to the planning and execution of one-off projects including updating state registrations, new system migration and set up, reviewing recurring expenses, and more.
• Review and triage incoming mail and emails for the operations team.

The Skills and Experience You Bring:

• Two years prior administrative experience.
• Prior event or logistics experience. This could take the form of assisting with the planning and/or execution of a family/friend gathering, a wedding, an event for a group that you volunteer with, etc.
• An aptitude for continued professional growth and learning.
• Strong attention to detail and exceptionally organized – Having your hands in so many aspects of a company means you need to have the ability to keep track of it all without letting important items slip through the cracks. To that end, if you apply for this position, be sure to mention fuchsia in your response to the “What excites you most about this opportunity” question.
• Ability to execute complex and multi-step tasks and projects.
• Capacity to learn new systems and programs with ease and speed.
• Flexibility and adaptability to jump in to assist the operations team in new ways as this role evolves. Not only is the ability to be self-driven and to hold yourself accountable critically important in remote environments, but even more so in administrative roles. The solutions to the problems you’ll face in this role won’t always be clear. You’ll need to have the fortitude to keep doing good work in the face of uncertainty.
• Comfort with ambiguity and change.
• Approach situations with a solution-focused mindset.
• Proactive and personally accountable in the work that you do.
• A phenomenal written and verbal communicator. Communication is the lifeblood of a successful remote company and a successful Administrative Assistant. You’ll need to know how to communicate openly while also being keenly aware of when to keep sensitive and confidential information under-wraps.
• People centric – We’re big believers in putting our team and our users at the center of everything we do. You’ll need to have the ability and desire to build rapport with internal team members in order to do your job well and in a way that supports the unique needs of our people. We are looking for an outgoing advocate for team connection and collaboration.
• Familiarity with remote communication and productivity tools including Slack, Zoom, Google Suite, and Microsoft Office. Nice to have familiarity with project management, financial, and customer support tools including Monday.com, Trello, Stripe, QuickBooks, and ZenDesk.

We’re 100% remote: and have been from the beginning. Every decision we’ve made has been based on optimizing our remote operations.

Benefits

The biggest benefit of Knack is getting to work alongside our awesome team of Knackleheads. We’re a funny, humble, talented team of delightful human beings that, above all, enjoy working with each other, growing with each other, and supporting each other.

These benefits aren’t that bad either, though:

• Define your work: find the location, environment, and schedule that is best for your life and work. It’s not about separation, it’s about optimization. Our only rule is an overlap zone of 11am to 4pm EST.
• Unlimited Paid Vacation: take the time you need to stay motivated, charged, and balanced. You’ll get required days off for birthdays and knackiversaries.
• Paid Corporate Retreats: we get together twice a year at amazing locations to do normal human being things in person. We pay for your flight, lodging, and meals.
• HealthCare: we offer health, vision, and dental, covering 75% of the premium for you and your dependents (spouse + children).
• 401(k): we give you the option to automatically deduct funds from your pay to stash them away for your golden years (currently non-matching, but stay tuned!)
• Equal opportunity: we push everyone to maximize their impact on our product and company–we strongly value all of our people, regardless of title or seniority.
• Learning Credits – An annual allowance is provided to stay on top of your game with classes, books, and conferences.
• Family support: we offer a generous paid family leave to welcome any new additions to your family.
• Tech: we provide a top-of-the-line MacBook.

Executive Assistant

at Hotel Engine

Remote

Hotel Engine is the world’s largest Lodging Performance Network, established to create a richer, more rewarding business travel experience by connecting a global network of businesses and lodging partners. Our innovative travel-tech company is on an incredible growth trajectory and will continue to build on our strong foundations by bringing our customer obsession, data-driven problem-solving, and bias for action into every decision we make.

In December of 2021, we closed our series B funding round with a $1.3 billion valuation, and that’s just the beginning. We expect 2022 to be our best year yet.

Working hard behind the scenes building and supporting our platform are exceptional peoplefrom our large engineering and product teams to our fast-growing sales, supplier, and member support orgs, to our data, marketing, and operations teams.

We value our iniduality, and we also understand that together, we thrive. Most importantly, we know we’re not for everyone! We’re focused on finding the right people who are energized by our culture, with erse experiences and backgrounds that will help us unlock our full potential. Complacency doesn’t live here. We’ve built a team of world-class people who really want to work with other world-class people. Click here to view our DNA, and if you like what you see, please, read on!

We’re looking for an Executive Assistant to join Hotel Engine as a partner to our Leadership Team, to ensure their schedules are optimized, inboxes are prioritized, and the team is operating at peak performance. 2022 is a year of growth, change and exciting momentum as our team doubles and our business expands into new markets to serve business travelers in the US and abroad.

Here’s what you’ll do:

• Ensure the team’s calendars are effectively managed:
  • Prioritize inbound requests and coordinate meetings with internal team members and external partners from customers to investors
  • Proactively anticipate and solve schedule conflicts
  • Communicate effectively with all parties in a professional and personal manner
  • Review the weekly schedule in advance in order to research and coordinate prep materials so that the team is ready and informed for every meeting
• Take the lead on email inbox prioritization
  • Triage inbound messages and surface the urgent and important items for timely responses
  • Track outstanding messages ensure follow ups are complete
  • Draft messages for review
• Demonstrate independence, good judgment and effective problem-solving skills when making decisions, taking action or working with others
• Confidently and discretely work with confidential and high-priority information
• Coordinate leadership team and company events including board and all-hands meetings and off-sites
• Collaborate cross-functionally to gather team updates and pull together presentation materials

Here’s what we’re looking for:

• 7+ years of experience in similar or related roles supporting C-Suite leaders .
• Experience in a startup or similar fast-paced environment where there is frequent change and a need to demonstrate and act with a sense of urgency
• A willingness to be hands-on with any and every task that comes your way while handling interruptions, changes or issues with empathy and diplomatic communication
• Exceptional organizational skills, flexibility, multitasking abilities, and a high level of attention to detail in a fast-paced environment
• Experience working quickly, and efficiently to prioritize, schedule and follow up on important items
• Excellent written and verbal communication skills
• Familiarity with tools like Microsoft Teams & Office365 products

Cash compensation:

• The base salary range for this role is $75,000-$90,000/year. Final offer amounts are determined by multiple factors, including prior experience, expertise & may vary from the amount above.

Hotel Engine Total Rewards Philosophy | We recognize that there is more to work than day-to-day responsibilities. Hotel Engine has been recognized on Built-in Colorado’s Best Places to Work list 3 years in a row (2020-2022) for our positive culture and robust growth opportunities.

As a company, we’re also dedicated to giving back to our greater community, and have comprehensive corporate social responsibility programs supporting community, social justice and environmental causes. In addition to a collaborative, high-performing team environment, we’re pleased to offer benefits including:

• Competitive base salaries
• Annual performance bonuses
• Stock options for all associates + performance-based stock options
• Insurance benefits including medical coverage (with a plan available at no cost to employees) + 100% paid dental and vision insurance
• 401(k) plan with a match program
• Unlimited PTO + 2 paid days each year to volunteer with your favorite non-profit
• Paid parental leave and family medical leave
• Hotel discounts through our exclusive platform
• The ability to make a real impact in an incredibly fast-growing organization; you’ll never be just another cog in the wheel.

Executive Administrator

Location: US National – Remote

Full-Time

Redfin is redefining real estate in the consumer’s favor by combining our own technology and agents to create a service that’s better, faster, and costs less. As a Redfinnian, you’ll make a difference in one of life’s most important events—buying or selling a home. Our hiring standards are high, yet our culture is humble. We’ve got all the perks, but if what you value most is doing great work in a creative, collaborative, and disciplined environment, join us!

As an Executive Administrator at Redfin, you won’t be getting coffee for people – you’ll be keeping people in check, making sure things are operating smoothly, and getting our execs where they need to be with grace and ease. Travel arrangements, meeting prep, and ownership of our intranet are only a few things this organizational guru will manage. You’ll work closely with HR, payroll, recruiting and other business groups confirming accuracy records, assisting with new projects as needed, and generally keeping us in line so we don’t miss a beat.

The Role

• Managing the Execs: they’re a busy crew and you need to help them stay on top of it.
• Keep us running smoothly: day-to-day you’ll be putting out fires and handling anything else that comes your way. Supporting several senior leaders can be a bear but you’re a do’er so this won’t be a big deal for you
• Presentation powerhouse: finishing touches are your thing; you’ve never met a slide deck that you didn’t make more beautiful
• Managing a high-volume day-to-day calendar, including scheduling appointments and prioritizing the most sensitive matters
• Create, manage, and maintain complex reports and spreadsheets
• Use Google suite of tools to create presentations and/or special reports
• Provide assistance with writing and editing emails, drafting memos, and preparing communications on behalf of departmental leadership
• Act as the primary point of contact among executives, employees, clients, and other external partners
• Take notes/minutes during meetings
• Manage information flow in a timely and accurate manner

About You

• You have previous experience working as an Executive Assistant, or a similar role providing support to the C-Suite
• You have advanced proficiency in Google suite – specifically spreadsheets and Gmail (preferred)
• You offer outstanding organizational and time management skills
• You have excellent verbal and written communications skills
• You have strategic multi-tasking and prioritization skills
• You offer a proactive approach to problem-solving, with strong decision-making skills
• You offer resourcefulness, emotional intelligence, and ability to remain calm under pressure

What We Offer

• Competitive compensation packages with a salary, bonuses, and restricted stock grants
• Generous benefits, including three weeks of paid vacation, medical, dental, and vision insurance, and fully paid family leave
• A high-growth company, providing opportunities for continued professional development and growth

Program Administrative Assistant – US

Programs Brooklyn, New York

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

$42,775 – $43,417

ABOUT WITNESS

We are a global human rights organization, a collective of passionate human rights activists with (mostly remote) team members all over the world. WITNESS’ mission is to help people use video and technology to protect and defend human rights. We are a 35-person multi-disciplinary team with staff based across 5 continents. While we’re legally a non-profit that is registered as a 501(c)3 in the U.S, we are a global collective: our staff members (as well as consultants, interns, fellows and a vast community of partners and collaborators) are based around the world and reflect a group of activists with erse skills and backgrounds.

WHAT WE DO

WITNESS pairs grassroots community support with advocacy at a systems level. Our team works holistically on a global scale to understand how communities are using and want to use video and technology for human rights. With a cellphone camera, anyone can become a human rights defender and expose injustice, making it harder for perpetrators to hide or for systems of oppression to remain invisible. But using video for community organizing, justice and accountability can be dangerous – videos can put defenders (or those they film) at risk, can be used against communities in court or deceitfully discredited by tired old power narratives. Filming is almost never enough – for videos to make a difference they need to work alongside strong advocacy or legal strategies; they also need to be created, preserved and shared in ways that avoid creating more harm or trauma.

New threats to human rights are emerging at the intersection of artificial intelligence, misinformation and disinformation and a global wave of rising authoritarianism.

When it comes to systemic challenges we are on the watch for both existing problems like how large amounts of critical human rights footage are lost because of the arbitrary decisions of platforms but also emerging threats and opportunities, such as those posed by deepfakes’, new ways to manipulate media to make it look like someone said or did something they never did.

THE ROLE

Program Administrative Assistants help ensure Program leads are supported in meeting program goals, and also ensure smooth functioning of administrative systems at WITNESS. They will be responsive to the operation’s team requests to support the smooth functioning of our systems across WITNESS: financial, human resources, security, technology, external reporting and donor tracking.

THE RESPONSIBILITIES

Program:

• Provide general administrative support to WTNESS’s Program work in your region
• Assist with the management of WITNESS databases, updating and tracking partner’s and other important contact information
• Assist with organizing materials for in person and online trainings and presentations
• Assist with coordinating travel and logistics for conferences based in the region
• Assist the team as necessary with other tasks to support our Program work.

Cross Team Support and Collaboration

This role will act as the primary liaison between the Regional Program Team and our core support functions Fundraising, Finance, HR and IT.

The position will be focused on ensuring the effective flow of information, supporting compliance, reporting and the correct application of our policies and procedures. There will be a strong need for effective cross-team collaboration and communication, ensuring that expectations are well communicated and deadlines are met.

Typical support tasks will include:

Finance

• Provide support with budgeting, tracking spending and the timely completion of expense and credit card reconciliations, along with other finance related requirements of Program leads
• Lead on working with the Finance team to address Visa card and payment issues as they arise.

Human Resources

• Support the team with HR reporting requirements including timesheets, vacation, sickness and other time off reporting, updating calendars and meeting required deadlines
• Support with the process of recruitment, pre-hire setup and coordination of onboarding new team members and regional consultants

External Relations (Fundraising and Communication)

• Support with information requests for donor reports, funding applications, the updating of contact databases, and helping to arrange Donor meetings

Information Technology

• Assist with the management of the regional team’s hardware and software requirements
• Troubleshoot with Tech team on computer problems and with equipment shipping as needed

Security

• Assist in creating and updating travel memos and other security assessments and reports

THE IDEAL CANDIDATE

Experience: Human Rights Background in (or passion for) human rights; understands networks, grassroots organizing and how activists mobilize online. Committed to social justice and WITNESS’ values/mission and to a global, human rights lead approach.

Languages: We are a global team who use English as our shared language, as such this role requires a high proficiency of written and spoken English. Additional languages are a plus!

Other Important Skills:

• Applicants will need to demonstrate organizational skills including attention to detail, time management, taking initiative, and to take ownership of assigned tasks.
• Strong communication will be essential
• WITNESS works as a digital team and a comfort and familiarity with technology will be essential.
• Experience communicating via email, using online calendars, documents, spreadsheets and creating presentations will be required.

Characteristics: Strong interpersonal skills and aptitude for cross-cultural communication. Team-minded. A doer. Is organized and follows through. Espouses good humor under pressure; inspires others.

Education: You can tell us about your degrees, but we’re more interested in what your passions are and what you can do. If your degrees are part of that story, great! (But no formal education required).

Location: WITNESS operates as a globally distributed organization and the preferred location for this position is the United States, there is some room for flexibility provided some overlap of working hours with the rest of the team can be ensured. WITNESS is registered as a 501(c)3 non-profit organization in the U.S and currently retains an office in New York City. However, since 2020, its staff is currently working from home due to the COVID-19 pandemic.

The successful candidate must have the legal right-to-work in the location in which they will be based. We are unable to sponsor visas or relocations for this role.

Compensation: The gross salary range for this position is $42,775 – $43,417 based out of New York City. The salary will be localized considering relative cost of living in the applicable country using the International Civil Service Commission (ICSC) Post Adjustment Multiplier- a metric system that is regularly revised and that WITNESS uses to determine salaries globally.

Benefits:

• Health: WITNESS also offers competitive and robust medical benefits that cover an inidual’s medical, dental and vision at 100% and covers a % of the inidual’s dependents.
• Life Insurance & AD & D: WITNESS provides life insurance and AD&D payable at one time (1x) the employee’s salary, to the beneficiary, in the event an employee were to expire while employed by the organization.
• Remote Work Stipend: WITNESS recognizes that flexible working arrangements are key to equity and inclusion in the workplace and we provide a $175 USD monthly remote work allowance, we are happy to talk about the type of flexible arrangements that might work best for you. This remote work stipend is provided to all staff members to pay for extra equipment, electricity, stationery, internet, wellness, or whatever an employee deems necessary in order to work remotely. Please note that a computer and basic accessories are provided to all employees at the time of hire.
• Pension Contributions: After 1 year of service at the organization, WITNESS will contribute 3% of an inidual’s gross salary towards a global retirement fund.
• Paid Time Off: WITNESS offers a range of benefits, depending on the location of the inidual, and 15-20 days of paid annual leave in addition to public holidays and end of year leave. Regular full-time Employees are authorized to accrue up to ten (10) paid sick days and five (5) paid personal days per fiscal year.
• Reading Days: WITNESS also provides Reading Days to our staff, at (1) per month, schedule permitting. These days serve as an opportunity for an employee to take time away from meetings and read up on the field, connect to peers, or learn about WITNESS projects, institutional information or to learn about items pertinent to their work.
• Wellness Days: WITNESS will periodically do a review of overall staff morale and mental health and provide mental health days to all staff to give everyone a chance to recharge. This year, for example, we added (3) Wellness days to our end of year break.
• Work/ Life Balance :WITNESS believes in creating a healthy work environment in which flexible schedules are available, we also understand that sometimes an employee may just require a few hours to take care of personal issues in which case they can adjust their hours to make up for the time instead of taking a full day of leave. Both are allowable once agreed upon with the departmental supervisors.
• Mental Health Policy: WITNESS feels that all employees should feel supported both physically as well as mentally while they are at work and realizes that many times the issues that we deal with, the materials that we watch and the events surrounding some of the work that we do, can lead to feeling unwell and not in a good space.
  Should a situation arise in which an Employee requests support on mental health, WITNESS will award (10) days of WITNESS paid leave.
• Sabbatical Leave: common in educational institutions, is unusual for nonprofit organizations. WITNESS offers this policy because we believe that it will help our long-term Employees develop new insights, greater knowledge, and better skills. All of these inevitably aid our programs and WITNESS.

Sabbatical Leave is with full pay(up to 10 weeks) and benefits currently elected by the Employee, and eligibility begins upon completion of ten (10) consecutive years of employment at WITNESS.

• Professional Development: WITNESS also provides several professional development and growth opportunities for our staff through the HR professional development budget.

Reports to: Program Leads

Start Date: ASAP

Principle Relationships: Program Leads, Finance team, HR, IT Team

Title: Program Administrative Assistant- Region

APPLICATION DEADLINE: Applications accepted on a rolling basis until the position is filled; early applications encouraged. Please note that due to the volume anticipated, we will not be able to respond inidually to each applicant. We kindly ask that you do not send duplicate applications via mail or email, and no phone calls.

WITNESS is a global human rights organization and aims to build an inclusive workforce that is reflective of the communities we work with. We are interested in building a talented team that brings their true selves with erse backgrounds, cultures and perspectives. We are interested in receiving applications from those who are marginalized and underrepresented.

WITNESS is an equal opportunity employer. People of all ages, races, ethnicities, national origins, religions, genders, gender identities and expressions, sexual orientations, and iniduals protected by any other statuses under international federal, state or local laws, including but not limited to, disability, marital, domestic partnership, familial, caregiver, transgender, military or veteran statuses, are encouraged to apply.

Administrative Assistant, SFG

Job Category: – Insurance Operations

Requisition Number: ADMIN004680

Description

Location: Chicago, IL; Des Moines, IA; Fargo, ND; Sioux Falls, SD or Remote

Job Summary:

Assist Senior Management in administrative and office support duties.

Essential Functions:

• Administration of Senior management’s mail, files, correspondence and Outlook calendar including: distributing and filing correspondence, monitoring Outlook calendars and maintaining email files, as well as scheduling meetings and preparing materials for the executive and other department managers.
• Receive phone calls for Senior Management as necessary and respond to calls and resolve concerns as appropriate.
• Assist with expense reporting and corporate credit card statements.
• Gather data, compile and distribute departmental reports as assigned.
• Manage meeting preparations; including room set up, food/beverage order, prepares and distributes meeting materials and agendas.
• Handle confidential material and maintain confidentiality on all matters.
• Assist with PowerPoint presentations.
• Coordinate travel and events for group and guest accommodations.
• Take and distribute minutes at meetings when necessary.
• Research and gather information on local venues to be used for meetings and dinners. Support corporate events and work with external vendors to plan events on behalf of the company.
• Assist with special projects and temporary assignments.
• Requisition supply orders as needed.
• Commitment to embrace Sammons Financial Group Companies shared values (Respect, Accountability, Integrity, and Openness)
• As stated within the Company Attendance and Punctuality policy, regular attendance is required and expected in order to meet the business service levels and workflow demands.

Qualifications:

• High School Diploma required
• Bachelor’s Degree preferred
• 3-5 years’ office experience preferred
• Strong organization skills
• Strong relationship building skills
• Must have excellent Microsoft Office skills (PowerPoint, Excel, Word (Adobe for legal department support)
• Strong communication and presentation skills
• Must be able to learn and retain details of job procedures quickly and ability to prioritize and meet deadlines
• Pay Range for Administrative Assistant: $33,441 – $69,668: Range includes data points from multiple labor markets. Specific range is dependent on the labor market where the incumbent will be hired to perform the position. Starting salary is dependent on candidate qualifications and experience. For a narrower salary range specific to your labor market, please inquire.
• Sammons Financial Group offers incentive programs for defined goals subject to eligibility and performance. Monetary rewards are based on inidual and/or overall company performance.
• Our competitive benefit package includes: Health, Dental, Vision, Company Paid Retirement, PTO and Holiday Pay.
• Due to the financial nature and level of accountability of this position, a credit and criminal background check is required – The Fair Credit Reporting Act requires Sammons Financial Group Companies to notify you that, as a routine part of processing this application for employment, Sammons Financial Group may request a consumer report on you to verify all information contained in this application. Such report may include information about work-related behaviors, performance, character, general reputation, and personal characteristics, in addition to information about your previous employment, education, credit history and criminal records

Junior Administrative Assistant

• People Ops
• Remote job

Job description

Graphite is a boutique digital marketing firm that builds scalable growth engines for consumer technology companies such as Ticketmaster, MasterClass, BetterUp, and Honey. We specialize in search engine optimization (SEO), content strategy, mobile app growth, and conversion optimization. We are a fully distributed team that is dedicated to creating an environment where you do the best work of your career. With headquarters in San Francisco and team members across North America, Latin America, Europe, and Asia, we are ready to welcome our next team member!

We’re looking for a Junior Administrative Assistant to join our team. You will be responsible for managing and supporting the execution of personal and professional projects for the Operations Team. This role will work across multiple departments.

This is a fully remote job opportunity.

What you’ll do

• Work closely with the CEO and Executive Assistant to execute personal and professional projects for the CEO and Operations Team
• Assist with accounting functions and expense reconciliation
• Assist and lead HR support functions, as needed
• Back-up Executive Assistant, as needed
• Help with planning corporate events and travel

Job requirements

• Demonstrated ability (and desire!) to lead with the resourcefulness and energy of a start-up employee with a high-degree of administrative skills.
• Be detail-oriented, proactive, motivated and have excellent written and verbal communication skills.
• Thrives in a fast-paced environment, juggling multiple projects and deadlines.
• Fluent in both Spanish and English

How we’ll help:

Graphite’s mission is to create an environment where you build the best work of your career. In order to facilitate this, we provide:

Process As Needed – We view the process as a way to empower better work, not as a series of dogmatic rules. We develop the best internal processes the same way we develop products – through iteration, measurement, and continuous improvement.

Autonomy – We trust you to be excellent at what you do. We will provide as much support as needed when needed, but no more. You will have autonomy and agency to drive projects forward, and own decisions and outcomes.

Flexible Work Environment – Everyone’s optimal work style is unique. We operate as a distributed team across North & Latin America and Asia. We optimize for productivity and performance, not time spent in an office. Help us build an optimal work environment that fits you as an inidual.

(*) Compensation – We want to work with the best people in the World and compensate accordingly.

(*) Vacation & Time Off – In order to be the best version of yourself, you need time to recharge. We offer flexible PTO. Take time when you need it.

(*) Benefits – We will ensure you have quality health care coverage and opportunities to further your education.

Graphite provides equal employment opportunities to all qualified iniduals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

Executive Assistant

at Saga Education

Remote

Employment Status: Full-time

Reports to: Chief People & Culture Officer

Anticipated compensation: Starting at $66,800; Commensurate with experience

Who We Are

Saga Education is a national nonprofit aimed at confronting educational inequity by supporting historically marginalized schools and their students. Saga Education has dedicated itself to providing high-impact, in-school math tutoring in partnership with public high schools. Since our founding in 2014, Saga Education and our AmeriCorps Member Math Fellows have served over 22,600 students across Chicago, New York City, Washington, D.C, Providence, RI, Charleston, SC, and Broward County, FL.

For more information about Saga Education’s mission, please visit us at

The Work and Why it Matters

Educational inequity doesn’t have to be a fact. We know every student is capable of earning success in school and in life, but often do not receive the inidualized support they deserve. Implementing academic interventions that address the inequities faced by historically marginalized students continues to be one of our nation’s most urgent challenges. While educators, and students alike, have experienced many unprecedented challenges recently, educators continue to report that their top concern is students falling behind in math. This concern is heightened for educators in high-poverty districts who predominantly teach Black or Latinx students.

At Saga Education, we leverage the best of technology and human instruction to maximize learning, to improve student confidence, and to help students feel connected to a caring adult in school. Now more than ever, we need talented, caring, and capable people, committed to supporting our students in their academic and social development.

Position Overview

The Executive Assistant will provide a full range of administrative and organizational support for four members of the Executive Leadership Team. This role will tentatively spend 25% of its time with each member of the Executive Leadership Team. The Executive Assistant will interact with a erse group of high-level external contacts, including the Board of Directors, donors, and external representatives.

Responsibilities

• You will accompany Executive travel 15% – 20% of the time
• You will handle confidential and sensitive correspondence that requires exercising a high degree of professionalism, discretion, tact, resourcefulness, and initiative
• You will manage schedules, calendars, travel, and receipts for the Executive Leadership Team
• You will compose confidential and sensitive correspondence dealing with issues and subject matters
• You will create presentations that support the work of the Executive Leadership Team
• You will manage communication for external stakeholders, board members, and internal cross-functional teams
• You will document, and maintain leadership meeting minutes
• You will design, implement, and support departmental policies and procedures

Competencies

• Action-Oriented – You take on new opportunities and have a solutions-oriented approach
• Communicates Effectively – You deliver clear, multi-mode communication to various audiences
• Interpersonal Savvy – You relate opening and comfortably with erse groups
• Nimble Learning – You use both successes and failures to actively learn new lessons

Experience & Qualifications

• You have 3-5 years experience supporting executive leadership teams, required
• You are proficient in G-Suite, Office tools, and applications, required
• You have project management experience, preferred
• You have experience using or knowledge of Robert’s Rules of Order, preferred

Benefits

Saga Education offers a competitive salary commensurate with experience, a comprehensive benefits package, generous PTO, as well as opt-in programs such as 401k retirement plan, flexible spending account (FSA), and discounts through ADP’s LifeMart. Saga Education will provide company-owned technology when applicable.

Saga Education provides equal employment opportunities to all employees and applicants.

People from all erse backgrounds are strongly encouraged to apply. Thank you for applying to Saga Education.

Executive Assistant

Women Make Movies (WMM) is a non-profit media organization based in New York City. For more than 45 years, we have been championing the erse world of women filmmakers and their stories. We are one of the leading advocates for women making movies, and we proudly support women producers and directors from the beginning, planting the seeds for a erse and inclusive filmmaking landscape. As the world’s leading distributor of independent films by and about women, we amplify historically ignored voices and challenge the mainstream media. WMM-supported films and filmmakers have been recognized at Sundance, the Emmys, the Peabody Awards, and the Academy Awards. We are deeply committed to ersity and inclusion it’s part of our DNA.

Description of the Role

WMM is seeking an Executive Assistant to work directly for the Executive Director and the Managing Director. The primary responsibility of this position is to assist the ED and MD in any and all areas of their jobs.

The position is currently remote but might require in-person presence in the future. We are ideally seeking applicants from the NYC Metro region, but we will consider qualified applications from other geographic locations.

Duties include but are not limited to:

• Execute a wide-range of administrative tasks as needed by the ED and MD;
• Maintain files and confidential data for ED and MD;
• Schedule meetings and coordinate agendas, itineraries and travel arrangements for the ED & MD;
• Responsible for ensuring inidual donor thank you letters are sent out in a timely fashion;
• Assist with Development research and support;
• Perform research projects as assigned and collect information required for meetings, lectures, or reports;
• Assist ED in her function as Board liaison to the organization and assist in arrangements for board meetings; including taking minutes and distributing them;
• Database maintenance and data entry as needed;
• Assist with contract management and contract renewals as needed; and
• Takes on special projects as needed.

Required Qualifications

• Experience as an executive assistant or other relevant administrative support experience.
• A commitment to the mission of Women Make Movies.
• Technically savvy and undaunted by new software or applications.
• Experience the Microsoft Office Suite.
• Ability to thrive, multitask, and meet deadlines in a quickly changing environment.
• Detail-oriented.
• Excellent written and verbal communication skills.
• Strong time-management skills and the ability to keep track of details for multiple projects and deadlines at once, while working remotely.
• Strong interpersonal skills, and an ability to keep organizational confidences and maintain positive working relationships with a variety of partners and contacts.

The following qualifications are a plus

• Experience with Salesforce;
• Experience with Development or an interest in this area; and/or
• Experience with Excel and an inclination for data analysis.

Time Schedule

• 20 hours per week with possibility for growth

Compensation

$20-24/hr depending on experience.

Women Make Movies is an equal opportunity employer and encourages women of color, LGBTIA, and older women to apply.

Professional Level: Assistant

Minimum Education Required: 4-year degree or relevant experience

Career Opportunities: Executive Assistant (8557)

Requisition ID 8557 – Management – Finance – US – Remote – City (33)

Job Description

Bausch Health is a global company that develops, manufactures and markets a differentiated product portfolio across multiple high-growth therapeutic areas including Gastroenterology, Generics, Neurology, Ortho Dermatologics and Dentistry. We are delivering on our commitments as we build an innovative company dedicated to advancing global health. Each day, Bausch Health products are used by over 150 million people around the world.

Our approximately 7,000 employees are united around our mission of improving people’s lives with our health care products.

The Executive Assistant will support the SVP Investor Relations and Corporate Communications as we build a brand new team at Bausch Health.

Key responsibilities:

• Maintain schedule/calendar of key activities for groups for reporting and business critical dates and prioritize as needs change
• Coordinate logistics for quarter earnings conference calls, investor meetings and global employee town halls
• Coordinate cross-functional planning and review meetings related to key communication initiatives
• Collaborate with external corporate access teams in planning investor conferences and roadshows, both in person and virtual
• Maintain calendar of upcoming conferences, trade shows and relevant corporate events and assist in planning communication/ IR events on a rolling 12-month basis
• Coordinate, arrange domestic and international travel and provide support as schedules change
• Maintain meetings with the financial community using IPREO or another contact management system
• Coordinate the onboarding of new vendors and purchase order management
• Process monthly expense reimbursement reports
• Professionally handle inbound requests for information received by phone or email and ensure that requests are routed appropriately
• Plan and execute departmental meetings, working lunches, events and off sites, anticipating logistical requirements, monitoring event costs and ensuring timely delivery of all requirements
• Maintain minutes of staff meetings and keep track of follow-up items
• Participate in “special projects” as requested

A successful candidate possesses:

• Bachelor’s degree or equivalent experience
• Minimum of 3 years’ of experience supporting a senior-level executive
• Strong verbal and written communication skills
• Strong organizational skills with high attention to detail and ability to follow-through and ensure tasks are completed
• Ability to handle highly sensitivity information with complete confidentiality
• Ability to work in a time-sensitive, fast-paced environment
• Takes initiative, and has an ability to anticipate needs and solve issues effectively
• Strong customer service mindset and an ability to effectively represent the organization as appropriate
• Experience with Microsoft tools, including Teams and Sharepoint

This position may be available in the following location(s): US – Remote

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Applicants should be aware of job offer scams perpetrated through the use of the Internet and social media platforms.

Senior Administrative Assistant

Remote-USA

Full time

P740586

About the team

The Senior Administrative Assistant position is a great opportunity to work across the business, supporting the VP, Research & Insights and 2 Sr. Directors of Research & Insights and Experience Design teams. We are looking for a highly organized, dynamic, and flexible great teammate who enjoys a fast-paced environment.

About the role

Successful candidates will possess the ability to multitask, make sensible and timely decisions with limited guidance, have strong attention to detail, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. They will be self-motivated with a strong sense of initiative, possess the ability to anticipate needs, and be a driving force in keeping the leaders and teams organized. They will have experience supporting executives located in different time zones and is comfortable working in a different location than their teammates.

The ideal candidate will also have exceptional verbal and written communication skills and the ability to switch gears at a moment’s notice. High levels of integrity and discretion in handling confidential information is a requirement and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.

This role has been categorized as a Remote position. “Remote” employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company. Employees may live in any of the 50 US States, with limited exceptions. In certain cases, an employee in a remote-designated job may need to live in a specific region or time zone to support customers or clients as part of their role.

In Colorado, Connecticut, Nevada and New York City the standard base pay range for this role is $33.50 – $53.50 Hourly. This base pay range is specific to Colorado, Connecticut, Nevada and New York City and may not be applicable to other locations.

In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.

Who you are

• Manages complex schedules & calendaring for multiple leaders based in different time zones
• Effectively prioritize numerous requests and incoming information, ensuring appropriate level of urgency is given to each
• Partners with VP & Sr. Directors as well as other senior leaders and assistants to ensure schedules align with priorities
• Coordinates travel arrangements
• Prepares and submits expense reports
• Assists in meeting planning and any preparation work needed, i.e., logistics, drafting agendas, compiling presentation slides, and broader communication
• Coordinates details of major departmental meetings and/or events; team and morale event planning
• Miscellaneous responsibilities such as ordering and coordinating or setting up food and beverages for larger group/team meetings
• Assists with filing, research, and other administrative duties as needed
• Maintains effective relationships and communications across all departments
• Responsible for small to medium sized projects and possibly programs

Who you are

• Minimum 4 years of experience supporting multiple executives simultaneously in a high tech and/or start-up environment
• Comfortable with ambiguity; ability to exercise quick and accurate judgment and maintain confidentiality
• Effective and proactive problem-solver, analyzing all situations thoroughly in order to anticipate problems before they arise
• Enjoy creating and implementing processes & systems to improve efficiencies and communication for executives supported and the broader team
• Ability to multitask, work independently, set priorities, and work under pressure to meet changing deadlines while maintaining quality
• Doesn’t mind last minute changes and can respond to needs quickly without getting frazzled
• Strong attention to detail and excellent organization skills
• Excellent verbal and written communication skills, easygoing attitude, and ability to work well with different personalities
• Advanced knowledge of Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides)
• Must be readily accessible and be able to maximize technology to gain efficiencies with asynchronous work
• Flexibility to work around leaders’ schedules highly desired
• Available at minimum between the hours of 9am – 4pm PDT

Get to know us

Zillow is reimagining real estate to make it easier to unlock life’s next chapter.

As the most-visited real estate website in the United States, Zillow® and its affiliates help movers find and win their home through digital solutions, first class partners, and easier buying, selling, financing and renting experiences. Millions of people visit Zillow Group sites every month to start their home search, and now they can rely on Zillow to help make it easier to move. The work we do is helping people move from dreaming to transacting — and no matter what job you’re in, you will play a critical role in making this vision a reality.

Our efforts to streamline the real estate transaction are supported by a deep-rooted culture of innovation, our passion to redefine the employee experience, a fundamental commitment to Equity and Belonging, and world-class benefits. We’re also setting the standard for work experiences of the future, where our employees are supported in doing their best work and living a flexible, well-balanced life. But don’t just take our word for it. Read recent reviews on Glassdoor and recent recognition from multiple organizations, including: the 100 Best Companies to Work For in 2022 list, Glassdoor Employees’ Choice Award, honoring the Best Places to Work in 2022, Bloomberg Gender-Equality Index 2022, Human Rights Campaign (HRC) Corporate Equity Index and Best Place to Work for LGBTQ Equality 2022, and TIME 100 Most Influential Companies list.

Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact us at [email protected].

Applicants who receive job offers from Zillow Group will be asked to sign a Proprietary Rights Agreement which includes confidentiality, intellectual property assignment, customer and employee non-solicitation, and non-competition provisions. If you are contacted for a role at Zillow Group and wish to review a copy of the Proprietary Rights Agreement prior to receiving an offer, you may request a copy from your Recruiter.

Temporary Full-Time Tax Administrative Assistant

Job Locations US-Open to Location

Job ID 2022-5441

Category

Tax

TEAM UP WITH US!

The Temporary Full-Time Tax Administrative Assistant provides support to the Tax Department by assisting in the day-to-day coordination of their departments’ activities including, but not limited to administrative duties. This role reports directly to the Tax Administrative Manager.

DO YOU HAVE WHAT IT TAKES?

Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions:

• Participate in the tax department workflow procedures (tax return processing – assembly, e-files, extensions, scanning, UPS, FedEx, mail, tax organizers, Fresh Desk, etc.), including special projects as assigned by the Supervisor, Manager, or Director of Administration
• Provide timely and courteous “client” support on behalf of the Partners and employees regarding questions or requests
• Answer routine telephone and email inquiries
• Process tax engagement letters
• Process new client set-ups
• Assist with duties such as kitchen clean up, lunch and dinner ordering during busy season, scheduling meetings, office/tax supply ordering and restocking
• XCM printing and updating of due date lists
• Perform related work as required or as delegated by Partners, Managers or Supervisors
• All administrative duties within the tax department and/or other departments as needed (reception coverage, snack replenishment, mail sorting/distribution, etc.)

BUT WAIT… THERE’S MORE!

• Education equivalent to completion of the 12th grade
• General administrative or office experience is desirable
• Computer literacy and ability to swiftly learn new software and adapt to ongoing changes in processes and software
• Proficient in intermediate Microsoft Office software including Word, Excel and Outlook
• Thorough knowledge of the English language, skill in composition, spelling and punctuation

Now, the fine print…

AAP/EEO Statement

Armanino LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino LLP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino LLP’s employees to perform their job duties may result in discipline up to and including discharge.

#LI-JP1

Executive Assistant

Job Locations US-Remote | US-GA-Atlanta | US-TX-Austin

Requisition ID

2022-2185

Category (Portal Searching)

General & Administrative

Telecommute (check YES if Hybrid or Fully Remote)

No

Overview

Are you a passionate innovator looking to harness the power of technology to do more good? You’ve come to the right place. At Bonterra, our purpose is to power those who power social impact. To that end, we serve the people who make social good possiblethe doers behind the scenes across nonprofits, public agencies, corporations, philanthropic organizations, and foundations.

As the second-largest and fastest-growing social good software company in the world, Bonterra brings together leading solutions from CyberGrants, EveryAction, Network for Good, Social Solutions, and their respective entities. By bringing our intuitive technology and expertise together, Bonterra will enable unprecedented connectivity between social good organizations and their community of supporters and constituents. This will reshape philanthropic giving, empower digital transformation, and bring the social good sector the technology it needs to accelerate lasting social change.

We are currently operating as a remote workforce and have equipped our teams with the technology to stay connected to each other and our customers.

Responsibilities & Requirements

Do you consider yourself to be energetic, creative, and motivated? Do you pride yourself on your organizational skills? Are you interested in playing a key role in the day to day lives of members of Bonterra’s Executive Team? If so, keep reading!

What You’ll Do

• Manage day-to-day calendars, large meetings & events of the Chief Operating Officer, Chief People Officer and Chief Product Officer
• Organize and maintain files and records
• Coordinate meetings, events, and travel for executives supported and, when necessary, members of their team; ensure supported executives are prepared with all materials and information for meetings, events, and travel
• Compile materials for reports and/or presentations
• Generate reports in Excel and Power Point
• Prepare expense reports
• Set up appointments and manage executive calendars
• Ad hoc projects as needed

Requirements

• Minimum 4 years proven experience supporting multiple senior level executives (VP level and above) within a fast-paced environment
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• The ability to inspire calmness while managing multiple concurrent projects and deadlines
• Strong communication, organizational and computer skills
• Strong project management skills, having managed and successfully completed erse projects on-time and on-budget
• Proven competencies in software applications and programs, particularly Microsoft Office, including Excel, Word, Power Point, and Outlook
• Must possess personal tact, discretion and good judgment, as well as excellent interpersonal, written and verbal communication skills
• Occasional after hours work is necessary

Skills

• Time management and ability to meet deadlines
• Strong verbal and written communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

About Us

Our Culture:

Our team is made up of industry experts and advocates who are 100% committed to supporting the doers of social good. We are currently undergoing an effort to create the vision and values that embody our collective organization and embrace the iniduals who make up our community.

Some of our comprehensive and competitive benefits include:

• Generous PTO policy
• Equity for ALL regular, full-time employees from inidual contributors to management share in our success!
• Up to 15 paid company holidays including some commemorating social justice events and self-care
• Paid volunteer time
• Resources for savings and investments
• Paid parental leave
• Health, vision, dental, and life insurance with additional access to health and wellness programs.
• Opportunities to learn, develop, network, and connect
• When we can company-sponsored events and swag!!

Title: Administrative Specialist

Location: United States

Job Type: Full-time

Job Description:

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

Welcome to one of the toughest and most fulfilling ways to help people, including yourself. We offer the latest tools, most intensive training program in the industry and nearly limitless opportunities for advancement. Join us and start doing your life’s best work.

This is part of the administration team – logging RFPs, UMR and UHC administration and stop loss. Running reports, managing the UMR administration renewal and new business process, will be responsible for creating, and issuing stop loss policies and this will require a person to have strong administrative skills.

This position is full – time, Monday – Friday. Employees are required to work our normal business hours of 7:00 AM – 3:30 PM CST. It may be necessary, given the business need, to work occasional overtime or weekends. Training will be conducted virtually from your home.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Retrieve electronic files from a secure FTP site using MS Outlook and log RFPs (Request For Quote) daily work into UHC Stop Loss system
• Prepare an electronic census for the Financial Underwriter
• Preparing the policyholder stop loss policies and applications
• Proofreading the material that goes out to the policyholders to ensure accuracy
• Must have excellent verbal and written communication skills
• Moderate work experience within own function
• Some work is completed without established procedures
• Basic tasks are completed without review by others
• Supervision / guidance is required for higher level tasks

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher)
• 6+ months of experience with working in a professional office environment
• Experience with Microsoft Excel (pivot tables, data sorting, and filtering)
• Ability to work any 8-hour shift between the hours of 7:00 AM 3:30 PM CST from Monday – Friday

Preferred Qualifications:

• Experience with Microsoft Access and Microsoft PowerPoint
• Experience with assisting others with Microsoft Excel use and functions

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Military & Veterans find your next mission: We know your background and experience is different and we like that. UnitedHealth Group values the skills, experience and dedication that serving in the military demands. In fact, many of the values defined in the service mirror what the UnitedHealth Group culture holds true: Integrity, Compassion, Relationships, Innovation and Performance. Whether you are looking to transition from active duty to a civilian career, or are an experienced veteran or spouse, we want to help guide your career journey. Learn more at https://uhg.hr/transitioning-military

Learn how Teresa, a Senior Quality Analyst, works with military veterans and ensures they receive the best benefits and experience possible. https://uhg.hr/vet

Careers at UnitedHealthcare Employer & Inidual. We all want to make a difference with the work we do. Sometimes we’re presented with an opportunity to make a difference on a scale we couldn’t imagine. Here, you get that opportunity every day. As a member of one of our elite teams, you’ll provide the ideas and solutions that help nearly 25 million customers live healthier lives. You’ll help write the next chapter in the history of healthcare. And you’ll find a wealth of open doors and career paths that will take you as far as you want to go. Go further. This is your life’s best work.SM

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $16.00 – $23.51. The salary range for Connecticut / Nevada residents is $16.00 – $25.77. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug – free workplace. Candidates are required to pass a drug test before beginning employment.

Title: Executive Assistant

Location: US National

• Full-Time
• Remote – Nation Wide

Job Details

CivicPlus provides SaaS products to help local governments positively engage with their community members. We’re eight products strong and growing.

The Executive Assistant is responsible for providing high-level administrative support to various members of the Executive Leadership Team (ELT) by managing appointments & calendar scheduling, preparing reports, handling information requests, and coordinating travel for staff and visitors.

About that role:

• Manages calendar, schedules appointments and conference calls, determines availability of ELT member and independently resolves schedule conflicts
• Coordinates end-to-end travel arrangements and takes initiative to arrange the most efficient itinerary, secure reservations, prepare expense reports, and maintain receipts and records
• Conserves ELT member’s time by preparing correspondences, reports/presentations, and assist with planning, research and other assignments for both internal and external audiences as requested
• Collaborate with other administrative staff to provide streamlined and efficient support to the full ELT, well-developed and engaging company meetings and events, and office management support as needed
• Handles confidential documents and correspondence with the utmost trust and discretion
• Performs other duties as assigned

Experience & Skills we value: *

• Bachelor’s Degree and/or comparable experience ( Likely, 2 years of administrative experience)
• Ability to think at a high-level with demonstrated ability to make recommendations and use independent judgment
• Attention to detail and savvy to respond to changing priorities and competing deadlines to ensure accuracy and high quality standards
• Ability to manage multiple tasks at any given time, project management skills a plus
• Strong ability to organize, plan, and prioritize work
• Ability to work effectively within a team
• Ability to interact with employees and leaders on sensitive subjects and appropriately disagree and/or challenge a situation.

CivicPlus recognizes and trusts that you know how you work best. You choose whether to work remotely or from one of our offices in KS, OR, FL, MA, or CT (per local health safety guidance).

Program Assistant

USA (Any)

Full time Requisition – 2022201379

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.

Position Summary: This position supports the Tomorrow’s Leaders Recruitment (TLR) Program within the Global Connections Department. The TLR is sponsored by the Department of State’s U.S.-Middle East Partnership Initiative (MEPI), and offers undergraduate and graduate scholarships for accomplished students from Algeria, Bahrain, Egypt, Iraq, Jordan, Lebanon, Libya, Morocco, Tunisia, Syria, the West Bank/Gaza, and Yemen. The Program serves students from socioeconomically underserved backgrounds who represent the Middle East and North Africa (MENA) region’s cultural, religious, and geographic ersity. Chosen for their strong leadership potential and academic performance, Tomorrow’s Leaders advance MEPI’s mission to enhance cultural understanding, international collaboration, institution building, knowledge sharing, and economic development between the U.S. and the MENA region. The Program Assistant will provide day-to-day administrative, programmatic, and logistical support. S/he will work as part of a collaborative team that ensures outcomes and quality program across multiple projects.

Essential Job Functions:

• Provide day to day administrative support for Tomorrow’s Leaders Recruitment, especially support for the Application process;
• Coordination of procurement and tracking expenses;
• Ability to follow standard operating procedures to sort program applicants against defined criteria;
• Ensure integrity of project data though use of tracking tools and adherence to documentation protocols;
• Review program data and documentation in SharePoint, ensuring file management adheres to protocols;
• Coordinates and maintains records management and serve as a primary resource of assistance for the TLR team.
• Support logistical arrangements for participant standardized testing in the region, issuance of per diem, and travel; including hotels, ground transportation, visa arrangements, and other logistical support;
• Produce project materials, including but not limited pre-departure orientation training materials and other administrative documents;
• Assist with virtual program logistics; and
• Perform other duties, as assigned.

Required Skills and Qualifications:

• Associate’s degree required; bachelor’s degree preferred;
• Fluency in Arabic required; fluency in French beneficial;
• Proven organizational skills and ability to manage multiple tasks with a HIGH degree of accuracy;
• Ability to work independently and as a team member, take initiative, meet deadlines, and be flexible;
• Strong computer skills including use of databases; familiarity using and editing web-based platforms such as WordPress, Qualtrics, and Survey Monkey;
• Proficiency in Microsoft Office and Excel;
• Strong oral and written communication skills; demonstrated professionalism in written correspondence; and
• Demonstrated strong interpersonal and cross-cultural communication skills, and interest in international education.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• FHI Issued laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

About Us

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of iniduals, communities and countries to succeed.

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

EXECUTIVE ASSISTANT POSITION AT PANGEA BIOLOGICAL

This position will report to the Chief Executive Officer (CEO) and also support the Chief Financial Officer (CFO) while working closely with all team members, key partners and contractors. The ideal Executive Assistant will be detailed-oriented, diplomatic, professional, maintain a high level of confidentiality, and strive to ensure synergy between Pangea’s leadership and the team. You will excel in this position if you stay 5 steps ahead of the CEO, with solutions at the ready, while tracking and organizing all the administrative details and keeping the path for the CEO open to fully focus on running the company. This is a remote position, hours and work schedule can be flexible, and may vary depending on company needs. At times, there are high priority deadlines based on company and client needs, requiring work outside typical days and hours. This position will serve as a liaison to the other Pangea team members and teams; while organizing and coordinating executive outreach efforts and overseeing special projects. The Executive Assistant will perform administrative duties within a high-paced environment and use intentional thinking to anticipate and resolve any challenges that may arise.

RESPONSIBILITIES INCLUDE:

• Performing tasks that facilitate effective daily support of the executive team and team members
• Monitoring, filtering, and managing the executive team’s email system while keeping the inboxes organized and flagged for high priority items and reminders
• Proactively managing calendars and meetings
• Organizing, formatting, and updating SOPs and checklists including ‘how to’ guides, business files, and partner/client/contact lists
• Planning and coordinating meetings while considering logistical and budget requirements
• Assisting with prioritization and coordination of internal meetings and commitments
• Communicating with suppliers, vendors, and clients on the behalf of the executive team
• Creating, uploading, and executing online team surveys and monitoring activity and metrics
• Prioritizing multiple responsibilities simultaneously and daily, and following up on issues quickly
• Preparing internal and external correspondence and agendas
• Be a strategic thinker to anticipate and resolve challenges
• Reviewing social media calendar for on time communications and following up on action items
• Taking meeting minutes and transcribing presentations
• Preparing daily, weekly, monthly, and quarterly updates the leadership team Personal tasks, as requested

QUALIFICATIONS:

• 6+ years of experience as an Executive Assistant (preferably with both virtual and in-office environment)
• Bachelor’s degree in Journalism, Communication, Business Administration, etc. highly preferred
• Must have exceptional Microsoft Office Suite skills (Word, Excel, PowerPoint, Outlook, OneNote, etc.)
• Must have high level of personal integrity, professionalism, and business ethics
• Must have strong work ethic – strive for excellence, accuracy, and efficiency, while being dependable
• A positive, ‘can do’, energetic, and engaging attitude to achieve results; sense of humor is highly valued
• Must remain engaged, proactive, and positive even when challenges arise; take ownership in the role and with assignments, and be fully accountable for your success
• Must learn quickly and follow directions accurately
• Embraces the company’s core values
• Be able to see through the clouds and anticipate issues, with solutions at the ready
• Meticulous attention to detail and excellent organizational skills
• Highly resourceful – being assertive about asking questions
• Be a self-starter while striving to perform your best, and take appropriate follow-up actions
• Responsive and highly communicative – confirming assignments and expected deadlines and outcomes
• Must be capable of working independently and collaboratively
• Manage last minute changes and reprioritize with a positive attitude
• Proven ability to ensure confidential information is handled and maintained with discretion
• Take appropriate follow-up actions as necessary with limited oversight
• Be highly productive working virtually
• Amazing verbal and written communication skills

COMPANY SUMMARY

Pangea Biological, headquartered in Carlsbad, California with a satellite office in Phoenix, Arizona, specializes in providing environmental consulting services to the energy and infrastructure sectors. In 2006, Pangea was founded on the principles of Quality, Integrity, Honesty, Commitment, and Teamwork. We are committed to excellence; “good enough” is not in our vocabulary, and we set big goals to inspire ourselves and others. We are team players who are enthusiastic, responsible, highly motivated, passionate about our environment, and strive for success. Pangea excels as a partner to our clients by providing environmental services to the energy and infrastructure sectors for permitting and planning, environmental compliance monitoring and inspection, geographic information service (GIS) mapping and data management, natural resources support, biological surveys and monitoring, agency strategy and consultation, stormwater compliance support, constructability reviews, and environmental training. As we expand our team, we are looking for highly qualified iniduals who are energetic, forward-thinking, and motivated to work with our team! Pangea is certified as a Woman-owned Business Enterprise (WBE) and Small Business (SB).

Pangea Biological is proud to be an Equal Employment opportunity employer who values ersity. It is the policy of Pangea Biological to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, gender, national origin, sexual orientation, gender identity, age, marital status, genetic information, status as an inidual with a disability, status as a protected veteran, or other applicable legally protected characteristics, and to base all employment decisions only on valid job requirements.

VACCINATION REQUIREMENT: Candidates will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for either a) a certain medical condition(s); or b) on the basis of sincerely held religious beliefs and practices.

Executive Assistant II, JWO Tech

Job ID: 2165540 | Amazon.com Services LLC

The AWS Just Walk Out Tech Organization is seeking a self-driven, highly organized and proactive Executive Assistant to support the two leaders. This position will own driving improvements and processes for a fast growing team while also providing high impact administrative support to our business leaders.

This role is responsible for a wide range of activities, including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating domestic and international travel, expenses and budgeting, project coordination, and document review. Other activities include coordinating meeting agendas, facilitating key team activities (such as allhands meeting planning to employee engagement activities), office management, planning and execution of space reconfiguration and assisting with new hire onboarding.

The ideal candidate will be an experienced professional, who has demonstrated using strong business judgement with success, while working in a highly ambiguous environment and has advanced prioritization abilities to complete a high volume of complex tasks autonomously. They will be a detail-oriented, experienced planner with the ability to communicate and respond effectively and efficiently, while maintaining flexibility, a sense of humor and most importantly, grace under pressure, while working in a fast-paced, goal-focused work environment.

Key job responsibilities

(including, but not limited to): Manage complex calendars and scheduling requirements Manage domestic and international travel Manage expense report coordination and submission Manage team space, including moves, reconfigurations and new hire onboarding Organize, execute and assist with team activities (staff meetings, all-hands meetings, off-sites, and team social events) Track and help drive completion of key deliverables and follow up on outstanding items Build processes to drive efficiency in planning, reporting, and communication within the team Support key annual operational planning processes, business planning and performance review cycles Act as a liaison for executive’s direct reports

BASIC QUALIFICATIONS

• High School or equivalent diploma
• 5+ years of experience providing support to senior leadership or 3+ years Amazon experience
• Experience with Microsoft Outlook, Excel, and Word

PREFERRED QUALIFICATIONS

Bachelor’s Degree

Event and team morale planning experience Experience with creating and managing complex international travel schedules Demonstrated ability to improve processes Desire and aptitude for learning new concepts on the job

Amazon is committed to a erse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For iniduals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Workers in New York City who perform in-person work or interact with the public in the course of business must show proof they have been fully vaccinated against COVID or request and receive approval for a reasonable accommodation, including medical or religious accommodation.

Job details

US, Virtual

AWS Administrative Support

Administrative Support

Sr. Executive Assistant, Global (remote)

Job Title

Sr. Executive Assistant, Global (remote)

Job ID

27677106

Work Remote

Yes

Location

Remote

Other Location

Description

Sr. Executive Assistant, Global (remote)

Headquartered in Johnson City, TN, LabConnect is a leading provider of central laboratory support services with integrated and customizable services that support clinical development needs. We are excited to begin a search for a Sr. Executive Assistant to support our CEO and other senior executives. As the Sr. Executive Assistant, you will provide wide range of high-level and administrative support and coordination of activities for the CEO and other senior level leaders; including calendar management, meeting coordination, agenda and meeting minute management, action item and/or issue monitoring and tracking for team or project accountability, program and/or project support, handling confidential materials, non-routine information and general administration matters, word processing, excel and database management, proofreading, file and e-file management, and other administrative task management. We are an energetic, hard-working, fun executive team you will be the glue that keeps us on track for meetings and essential tasks. In addition to your team-oriented style, you will bring along:

• Associates or Bachelor’s degree in Business or related field preferred; or a combination of education and work-related experience.
• 3-5 years’ executive assistant or office administration experience, preferably in a fast-paced, global, hybrid working environment.
• Exceptional organizational and multi-tasking skills, with the ability to prioritize tasks.
• Advanced experience in Microsoft Office applications, specifically Outlook, Word, Excel, PowerPoint, and willingness to learn and apply new technologies and skills, including virtual platforms.
• Detail oriented as a core strength.
• Ability to think on your feet and problem solve in a calm and effective manner.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact, diplomacy, and judgment.
• Excellent writing skills and telephone etiquette.
• Professional, friendly, enthusiastic attitude.

We provide a compensation and benefits program that offers unique choices and flexibility for you and your family.

EOE

Executive Assistant

Operations · Washington, District of Columbia

American Bird Conservancy

Executive Assistant

Position Summary:

Title: Executive Assistant

Supervisor: President

Location: Remote

Department

Operations

Employment Type

Full-Time

Minimum Experience

Experienced

This position provides high-quality administrative support and coordination for the President.

The inidual will report to the President, with a dotted line reporting structure to the Chief Financial & Operations Officer, and will partner across the organization at all levels to help leadership ensure a collaborative and efficient workplace. The successful candidate is an organized and patient trendsetter, with an entrepreneurial mindset and understanding of the nuances between influence and empathy.

Responsibilities:

• Manage the President’s calendar including scheduling and cancelling appointments, and coordinating internal and external meetings and logistics
• Manage the President’s inbox to ensure timely tracking of projects and responses to internal and external needs
• Comprehensive meeting support including drafting agendas, producing materials, coordinating resources, record keeping, taking minutes, and tracking action items per project
• Respond to internal and external requests by gathering and providing information and referring non-routine requests to the appropriate staff
• Serve as Secretary of the Board
• Research, prioritize, and follow up on incoming messages and issues: prioritize important messages for President response and determine appropriate course of action, referral, or response for others
• Support the President with the use of platforms and tools including MS Office suite, Zoom, and Slack
• Anticipate needs and execute
• Assist with coordinating travel for the President. This includes setting up appointments with external partners and addressing all logistical details, including detailed travel itineraries.

Position Requirements:

• 5+ years prior experience providing C-level executive support to the nonprofit sector
• Fluency with MS Office suite (incl. PowerPoint), Zoom, Slack, and other communications channels for remote work
• Ability to handle confidential information with discretion
• Ability to work either independently or within a team, and the judgment to know when to do which one
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Excellent interpersonal, political navigation, and relationship-building skills
• Comfortable with ambiguous and evolving projects
• Ability to travel domestically as needed
• Must be authorized to work in the US or have Permanent Resident Card
• Background screening required

Benefits:

• Benefits include medical, medical flex, and 403(b) plan.
• Paid vacation days (15), holidays (10+), and sick leave.

At American Bird Conservancy, we believe that a ersity of backgrounds, perspectives, and skills makes us more effective. We are committed to creating a respectful and inclusive work environment for all of our employees.

As an equal opportunity employer, ABC is committed to ensuring that employees and applicants for employment have equal opportunities regardless of race, color, national origin, ancestry, sex, age, religion, physical or mental disability, medical condition, veteran status, marital status, pregnancy, sexual orientation, gender identity, gender expression, or any other factor unrelated to the requirements of the position.

Position Title: Executive Administrator, Chief of Programs

Reports To: Head of Administration

Type: Full-time position

Location: Remote; flexible within the U.S.

ABOUT CATF

Clean Air Task Force (CATF) is a nonprofit organization working to safeguard against the worst impacts of climate change by catalyzing the rapid global development and deployment of low-carbon energy and other climate-protecting technologies. This is accomplished through research and analysis, public advocacy leadership, and partnership with the private sector. CATF is highly respected for its deep expertise and research on energy and industrial systems and potential strategies, technologies, and policies that can radically shrink their impact on the planet’s atmosphere. Our team of 100+ experts and advocates (and global network of subject matter experts and civil society partners) put this research and knowledge into action by designing and enacting public policies that drive toward zero emissions. We also support policies and work directly with private industry to innovate in technology to make the path to zero emissions swift and affordable. CATF is headquartered in Boston, and has offices in Washington D.C. and Brussels with staff working virtually around world.

ROLE

CATF’s Administrative Team is responsible for providing a wide range of administrative support services to our rapidly growing global organization including but not limited to travel arrangements, expense reports, heavy calendar management, prioritizing communications, meeting logistics, participating in meetings, notes and minutes, and ad hoc projects as they arise. CATF is hiring a seasoned Executive Administrator – Chief of Programs to provide excellence in administrative support in a fast-cadence, virtually collaborative environment for CATF’s Programs Team.

Key Functions and Responsibilities:

• Oversight and management of complex scheduling working effectively across all time zones for coordination of extensive travel and meetings logistics
• Manage high volume of communications across multiple channels
• Coordinate development of talking points, presentations, and other materials for the Chief of Programs, working closely with CATF’s advocacy, communications, policy, science, and technology experts to proactively manage projects for the Chief of Programs. Assist with coordination of meetings, video, audio, location, venue, and other logistics, develop and post agendas, gather and synthesize materials, take notes, and record action items
• Communicate responsively and clearly with a wide range of partners, including members of the program teams, partner organizations, and consultants
• Collaborate as a member of CATF’s administrative team on various administrative projects and special coverage needs

Skills/Qualifications:

• Bachelor’s degree plus 10 (ten) years of relevant experience required; 12 (twelve) years of relevant experience may be substituted for degree
• Passion for CATF’s mission; experience in climate, environmental advocacy, and/or politics a plus
• Demonstrated experience working with highly confidential, complex information in a global capacity for executive teams
• Innate ability to streamline, synthesize, prioritize, and communicate ever-changing priorities
• Consistent follow-through, deeply organized, and committed to high-quality work outcomes
• Exceptional time management skills and attention to detail
• Ability to exercise discretion and independent judgement and successfully work in a remote setting
• Excellent written and oral communications, high emotional intelligence, and strong interpersonal skills
• Strong written and verbal command of English required, other languages a plus
• Flexibility to work across time zones; knowledge and experience with international travel requirements, global geography, and an ability to travel occasionally
• Advanced technical proficiency required working with Salesforce / CRM and Microsoft Office Suite, including SharePoint and Teams; Concur experience preferred
• Comfortable working within a helix organizational structure

Compensation and Location:

This is a full-time, remote position located within the U.S. CATF offers an excellent benefits package and a competitive salary that is commensurate with experience.

Executive Assistant

People Ops

Remote Job

Job description

Graphite is a boutique digital marketing firm that builds scalable growth engines for consumer technology companies such as Ticketmaster, MasterClass, BetterUp, and Honey. We specialize in search engine optimization (SEO), content strategy, mobile app growth, and conversion optimization. We are a fully distributed team that is dedicated to creating an environment where you do the best work of your career. With headquarters in San Francisco and team members across North America, Latin America, Europe, and Asia, we are ready to welcome our next team member!

We’re looking for an Executive Assistant to join our team. You will be responsible for managing and supporting the execution of personal and professional projects for the Operations Team. This role will work across multiple departments.

This is a fully remote job opportunity.

What you’ll do

• Work closely with the CEO and Executive Assistant to execute personal and professional projects for the CEO and Operations Team
• Assist with accounting functions and expense reconciliation
• Assist and lead HR support functions, as needed
• Back-up Executive Assistant, as needed
• Help with planning corporate events and travel

Job requirements

• Demonstrated ability (and desire!) to lead with the resourcefulness and energy of a start-up employee with a high-degree of administrative skills.
• Be detail-oriented, proactive, motivated and have excellent written and verbal communication skills.
• Thrives in a fast-paced environment, juggling multiple projects and deadlines.
• Fluent in both Spanish and English

How we’ll help:

Graphite’s mission is to create an environment where you build the best work of your career. In order to facilitate this, we provide:

Process As Needed – We view the process as a way to empower better work, not as a series of dogmatic rules. We develop the best internal processes the same way we develop products – through iteration, measurement, and continuous improvement.

Autonomy – We trust you to be excellent at what you do. We will provide as much support as needed when needed, but no more. You will have autonomy and agency to drive projects forward, and own decisions and outcomes.

Flexible Work Environment – Everyone’s optimal work style is unique. We operate as a distributed team across North & Latin America and Asia. We optimize for productivity and performance, not time spent in an office. Help us build an optimal work environment that fits you as an inidual.

(*) Compensation – We want to work with the best people in the World and compensate accordingly.

(*) Vacation & Time Off – In order to be the best version of yourself, you need time to recharge. We offer flexible PTO. Take time when you need it.

(*) Benefits – We will ensure you have quality health care coverage and opportunities to further your education.

Graphite provides equal employment opportunities to all qualified iniduals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification.

Executive Assistant

NYC OR REMOTE

EXECUTIVE – EXECUTIVE

FULL-TIME

Olo is looking for an enthusiastic and resourceful inidual to assist our CRO, Diego Panama. We’re looking for a self-starter with excellent organizational skills, impressive follow-through, and the utmost attention to detail. If this sounds like you and you are excited about a role at a growing organization that is focused on on-demand solutions for the restaurant industry and beyond, then we want to talk to you!

This is a full-time position reporting to Olo’s Chief Revenue Officer.

What You’ll Do

• • Support the CRO by managing daily matters, both business and personal, including preparing and coordinating communications, complex calendar management, meeting logistics for appointments, travel arrangements, facilitating changes to daily events, tracking and helping guide completion of important deliverables, and following up on outstanding items by being a liaison for direct reports
  • Manage time/workflow by developing an understanding of tasks, issues, and priorities; bring urgent matters to attention
  • Aggregate, organize and track content such as meeting agendas, historical documents, and spreadsheets
  • Build relationships and gain trust and credibility with employees across all departments, levels, and locations
  • Work with all customer teams to manage executive client meetings, speaking, and other requests for Diego
  • Support field marketing team with coordination and logistic planning for all customer events
  • Ensure a positive first impression and reputation of Olo
  • Exercise discretion and judgment while handling confidential and proprietary matters
  • Coordinate and execute logistics of meetings and other teamwork
  • Prepare travel arrangements and submit expense reports
  • Be the coordinator for Customer team processes and schedules including quarterly all-hands, weekly leadership team meetings, and forecasting scheduling

What We’ll Expect From You

• • 10+ years experience working in a fast-paced environment – in a support function for a C-level executive
  • Excellent written and verbal communication skills and experience with Google Suite, Microsoft Office, and Diligent
  • The ability to think on your feet — creatively and collaboratively — amidst ambiguity and solve problems on the fly
  • A proactive nature — always thinking ahead and “seeing around corners”
  • Experience working with a variety of work styles and personalities and the ability to maintain approachability while pushing back and challenging
  • Interest in and excitement about the Restaurant Tech industry

About Olo

Olo is a leading on-demand commerce platform powering the restaurant industry’s digital transformation. Millions of orders per day run on Olo’s enterprise SaaS engine, enabling brands to maximize the convergence of digital and brick-and-mortar operations. The Olo platform provides the infrastructure to capture demand and manage consumer orders from every channel. With integrations to over 100 technology partners, Olo customers can build digital experiences with the largest and most flexible restaurant commerce ecosystem on the market. Over 500 restaurant brands use Olo to grow digital sales, maximize profitability, and preserve direct consumer relationships. Learn more at olo.com.

Olo’s headquarters is located on the 82nd floor of One World Trade Center. In addition to our NYC cohort, over 75% of our team works remotely across the U.S. We offer great benefits, such as 20 days of Paid Time Off, fully paid health, dental and vision care premiums, a 401k match, company equity, a generous parental leave plan, and perks like team events. Check out our culture map:

We encourage you to apply!

We value ersity. At Olo, we know a erse and inclusive team not only makes our products better, but our workplace better. Many groups are underrepresented across the tech sector and we are committed to doing our part to move the needle.

Executive Assistant

(100% REMOTE)

JOIN A GREAT PLACE TO WORK!

ROCKSTARS ONLY NEED APPLY!

Focus Insite is currently in search of the right person to join our GROWING team as a PART-TIME EXECUTIVE ASSISTANT who will be working directly with our CEO and possibly assist with members of the executive team.

We are looking for a highly organized, detail-oriented and friendly person with a strong PEOPLE SKILLS to join our company we can teach you the industry! We’ve

grown pretty rapidly, and what makes us special is how we operate and our plan to get there.

If you read our following core values and they resonate with you- you’re going to love working with us! Our core values are:

ATTITUDE – This is what you control every single day. We only want people who have a positive attitude (Google attitude by Charles Swindoll). RELATIONSHIPS – The key to our long term success as a company is developing rock solid relationships with our clients. COMMUNICATE – The majority of problems are caused by under communication. We OVER communicate with our clients and co-workers with proactive communication, rather than reactive communication. OWN IT – Accountability and responsibility. You don’t always have to make the right decision, but make a decision and make it right!

SO- IF YOU DON’T AGREE WITH OUR CORE VALUES- BEST YOU STOP RIGHT NOW AND NOT APPLY.

POSITION DETAILS

We are looking for a highly organized, detail-oriented and friendly person with strong PEOPLE SKILLS to join our company we can teach you the industry!

We are seeking an EXECUTIVE ASSISTANT who will be working directly with our CEO, and at times assisting various members of our executive team. 20 to 30 hours per week to start (typically about 4 to 6 hours a day – can be flexible) and looking for the following hours.

10 AM to 3 PM EST

We recruit and schedule quality candidates to participate in paid marketing research opportunities, such as focus groups and web studies.

However, what I really need is someone with the following:

• HIGHLY organized
• DETAIL oriented
• Anticipate- not just “react”
• If you’re the friend who organizes events, bachleorette parties, showers, the “mom” of the group- you’re my person!
• Interact with executive team and manage small projects
• Ability to book travel and hotels
• Need a “Ninja” who can book using airline points, etc
• Sense of humor- someone I would want to hang out with outside work
• Allow me to focus on selling and sales activity
• Running various reports
• Must be proficient in Google Docs, Google Sheets
• Ability to watch a tutorial and learn a software program (for example, Mailchimp, or monday.com)
• Maintain confidentiality
• GREAT sense of humor, cool, and someone who is fun to have a few drinks with
• Professional appearance and speaking voice
• To “zoom” on camera as necessary

QUALIFICATIONS AND SKILLS

• Must be comfortable using Google Sheets/Google Docs (Microsoft Office)
• Must be able to watch a tutorial on a software program and learn how to use it effectively (Tech Saavy- if you can operate and upload to social media- that probably works)
• Must be comfortable speaking on the phone.
• Must be detail-oriented, detail-oriented and detail-oriented (Did I mention Detail oriented?
• Able to work in a fast-paced environment and meet deadlines- and great with coworkers and people

JOB TYPE: PART-TIME

Recruiters have typically started and remain part- time. There are abilities to become full-time as an Assistant Project Manager/Project Manager Trainee, or you can remain part time.

WORK LOCATION: Fully Remote

BENEFITS

• Competitive compensation
• 401K plan
• High growth company and potential to be promoted quickly
• Fun company culture
• Health benefits and PTO are available for full-time Employees

We truly pride ourselves in what we have accomplished here at Focus Insite, but the truth is, we are just getting started.

BEFORE APPLYING MAKE SURE YOU:

• Thoroughly read our vivid vision
• Do homework on our company
• Be prepared to work hard

Salary Range: $22-24 per hour to start

Title: Executive Assistant

Location: United States – Remote

Udacity is on a mission to change lives, businesses and nations through radical talent transformation in digital technologies. We offer a unique and immersive online learning platform, powering corporate technical training in fields such as Artificial Intelligence, Machine Learning, Data Science, Autonomous Systems, Cloud Computing and more. Our rapidly growing global organization is revolutionizing how the enterprise market bridges the talent shortage and skills gaps during their digital transformation journey. Udacity is proud to be backed by respected investors like Andreessen Horowitz, Charles River Ventures, Bertelsmann and Drive Capital, among other leading VC firms, and provides a powerful and differentiated solution inside of a $32b total addressable market opportunity. Udacity has more than 100 enterprise customers including Airbus, Bertelsmann, BNP Paribas, Leidos, Mazda, and the United States Air Force.

PLEASE NOTE: This role will work PST (Pacific Standard Time) hours.

Udacity is seeking an Executive Assistant who has a natural passion for problem solving and excels in a dynamic and fast paced environment to support our CEO. This is a high impact role that requires strong organizational skills, ability to work autonomously and collaboratively, and the ability to successfully manage multiple projects and priorities. Our ideal Udacian has a bias for action, a roll-up-your-sleeves attitude, outstanding attention to detail, and can communicate complex information across all levels of the business.

In this role, you will:

• Manage complex calendars and schedules, book and arrange travel, including complex and detailed itineraries, complete expenses reports, etc.
• Help maximize the time of the CEO in alignment with his priorities, ensure schedule is followed and respected
• Communicate directly with key leaders, stakeholders both internal and external on behalf of the CEO
• Prepare and/or review key, and often confidential and/or time-sensitive, correspondence including presentation decks and materials
• Organize events and meetings from concept to execution
• Coordinate and plan all logistics related to Board of Director meetings
• Play a lead role with the Administrative Assistant group and mentor new members
• Be the voice for continuous improvement in approach and processes
• Build relationships and camaraderie among the team
• Influence without authority and serve as a role model
• Special projects, as assigned (which could include travel).

What we look for:

Skills and Abilities:

• Excellent organizational skills and ability to prioritize and multi-task to meet deadlines and drive outcomes in a fast-paced environment
• Strong customer service and responsiveness with exceptional attention to detail and bias for continuous improvement
• Professionalism and integrity, with the ability to handle confidential information with discretion
• Composure, good judgment, and the ability to find solutions
• Strong interpersonal skills and collaborative, with the ability to build relationships quickly and influence without authority across erse people (broadly defined)
• Excellent communication skills, both verbal and written
• Critical thinker with the ability to anticipate needs and proactively address challenges
• Adaptable and flexible, able to pivot quickly with the appropriate sense of urgency
• Ability to quickly learn new processes, tools, and technologies with a growth mindset

Years and Type of Experience:

• 8+ years administrative assistant experience supporting c-suite level executives
• Experience organizing meetings and events
• Strong proficiency in Google Suite
• Facile with modern technology (e.g., Zoom, video conferencing, in-room collaboration tools, etc.)
• Desirable, experience supporting a CEO and Board of Directors

Title: Administrative Support Specialist

Location: United States – Remote

Virta is the first company with a clinically-proven treatment to safely and sustainably reverse type-2 diabetes without the use of medications or surgery. Our innovations in nutritional biochemistry, data science and digital tools combined with our clinical expertise are shifting the diabetes treatment paradigm from management to reversal.

Our mission: reverse type 2 diabetes in 100 million people by 2025.

Virta is available to 100% of the U.S population, and we are expanding our capabilities to bring our groundbreaking online type 2 diabetes reversal treatment to even more patients.

We’re looking for a motivated inidual to join our Lab Support team at Virta. This person must have the ability to work independently and with teams. In this role, you will support critical business functions related to lab collection and transcription.

The Administrative Support Specialist will be part of our Patient Alliance team who works to support the manual functions necessary to facilitate lab collection and transcription, as well as eligibility checks and escalations. We’re looking for someone who is passionate about the patient experience and who is willing to jump in and make an impact. This inidual will assist Virta’s coach, provider, and enrollment teams to ensure applicants and patients are receiving resolutions for non-clinical issues which will help Virta transform more and more patient lives!

Note: this is a remote and part-time work opportunity.

Responsibilities

• Work with team members through ZenDesk and Salesforce queuing systems to review, upload and transcribe lab submissions, provide lab orders, escalate billing inquiries and various other requests.
• Help execute manual checks using existing processes and tools to ensure patients are eligible for treatment and resolve escalations
• Follow established processes while providing insights and feedback for improvements.
• Maintain team SLAs to support internal stakeholders, including transcriptions per hour, email solves per hour, speed to resolution for eligibility escalations, and passing Quality Assurance checks.
• Assist with tasks, as needed, to support the larger Patient Support and Virta teams.
• Facilitate applicant and patient communications while maintaining HIPAA compliance.

90 Day Plan

Within your first 90 days at Virta, we expect you will do the following:

• Understand the Virta patient journey
• Become familiar with the applications used to perform daily tasks
• Learn daily workflows related to lab transcription, eligibility checks, and collection initiatives
• Follow workflow escalation pathways
• Build relationships with the Support Operations team and other Virtans

Must-Haves

• Available to work between 20-30 hours per week and available to work over weekends as needed
• Strong and effective communication skills, with the ability to problem solve
• Experience and comfort using multiple digital tools and systems, with the ability to quickly learn new technologies
• High attention to detail in order to effectively solve tickets the first time around and accurately input data into Virta’s EHR platforms
• Ability to think critically and be data-driven in solving patient problems
• Operational experience, especially in a fast-growing, rapidly changing environment

Values-driven culture

Virta’s company values drive our culture, so you’ll do well if:

• You put people first and take care of yourself, your peers, and our patients equally
• You have a strong sense of ownership and take initiative while empowering others to do the same
• You prioritize positive impact over busy work
• You have no ego and understand that everyone has something to bring to the table regardless of experience
• You appreciate transparency and promote trust and empowerment through open access of information
• You are evidence-based and prioritize data and science over seniority or dogma
• You take risks and rapidly iterate

As part of your duties at Virta, you may come in contact with sensitive patient information that is governed by HIPAA. Throughout your career at Virta, you will be expected to follow Virta’s security and privacy procedures to ensure our patients’ information remains strictly confidential. Security and privacy training will be provided.

Administrative Assistant

We believe that when passionate people are able to spend less time struggling with technology, they can spend more time on what matterslike teaching kids, running businesses, keeping airports safe, and connecting disaster victims with relief. That’s the real power of simplicity. Cisco Meraki is the leader in cloud-managed IT, thanks to our creative, inclusive, adventurous team that is driven to simplify technology so the world can simply work.

You will provide support for two of our Engineering directors based in San Francisco and remotely in the US. Their calendar, travel, and expenses, along with management and oversight of special projects, as needed, will be your responsibility. To perform these tasks effectively, you will become familiar with our Meraki products, people, and cross-functional dynamics within the Engineering organization. This position requires the capacity to exercise good judgment and maintain a realistic balance among multiple priorities.

Using strong written and verbal communication, administrative, and organizational skills, you will be able to work independently on projects, from conception to completion, and excel under pressure at times to handle a wide variety of activities and confidential matters with discretion.

In return, we can offer the opportunity to take on increasing levels of support and gain a front seat view of a large, high-growth business. We provide an unparalleled working culture, a erse and supportive team and some of the most competitive benefits on the market!

YOU WILL:

• Complete a wide range of administrative tasks including managing extremely demanding calendars and completing expense reports
• Plan, coordinate, and ensure schedules are followed and appropriately prioritized
• Research, prioritize, and follow up on incoming issues and concerns including those of a confidential nature; determine appropriate course of action, referral, or response
• Plan and execute team training, and events, including related travel and expenses
• Take on special projects as needed

YOU HAVE:

• Minimum 2+ years experience in Administrative Assistant role or similar – start-up or technology company preferred
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal and relationship building skills
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, demonstrate the highest level of customer/client service and response
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Suite applications (Docs, Sheets, Slides)
• Bachelor’s degree preferred

YOU ARE:

• Communicative creative and hardworking
• Organized on top of everything
• Positive we bring solutions, not problems
• Passionate we all love what we do
• Professional – discreet and timely

At Cisco Meraki, we’re challenging the status quo with the power of ersity, inclusion, and collaboration. When we connect different perspectives, we can imagine new possibilities, inspire innovation, and release the full potential of our people. We’re building an employee experience that includes appreciation, belonging, growth, and purpose for everyone.

Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.

Cisco Covid-19 Vaccination Policy

The health and safety of Cisco’s employees, customers, and partners is a top priority. Our goal is to protect and mitigate the spread of COVID-19 infection for strong business resiliency during the pandemic. Therefore, Cisco may require new hires to be fully vaccinated against COVID-19 if the role requires business-related travel, meeting with customers/partners (including visiting third-party sites on behalf of Cisco), attending trade events, and Cisco office entry, unless otherwise prohibited by applicable law, and in countries where COVID-19 vaccination is legally required. The company will consider legally required accommodations/exceptions for medical, religious, and other reasons as per the requirements of the role and in accordance with applicable law. Additional information will be provided to candidates about the requirements and accommodation process at the offer time based on region.

Executive Assistant

• Remote
• Telecommuter – United States

Job Description

Symetra has an exciting opportunity to join our team as an Executive Assistant!

About the role

As an Executive Assistant, you will support EVPs, SVP/VPs, their direct reports, and department(s) by prioritizing and coordinating a multitude of administrative tasks. You will handle confidential information, edit, and proofread various department documents, create, and maintain filing systems, manage calendars, reconcile invoices, and create expense reports.

What you will do

• Schedule meetings for Executive(s), resolve meeting conflicts and communicate conflicts to attendees and schedule owners
  • Prioritize Executive’s needs and time
  • Schedule conference rooms, communicate with internal and external attendees, and coordinate equipment set up
  • Order catering for meetings as applicable
  • Support Executives travel arrangements via organization and booking
• Prepare meeting agendas and materials, take meeting minutes as needed
• Handle logistics for large department meetings, including scheduling and follow-up
• Support presentation preparation through research or editing
• Enter and/or extract data from various sources and summarize for reports and presentations
• Compose, edit, and proofread a variety of communications on behalf of the Executive – i.e., correspondence, reports, policies, forms, and other printed or electronic materials
  • Ensure that all communications support professional and respectful interactions
  • Provide high level professional communication to other employees on behalf of Executive
• Plan and coordinate company programs, events, and initiatives across multiple areas or departments, including team building events, offsites, and holiday parties
  • Coordinate gifts/purchasing, expense reporting and invoice reconciliation
  • Create and maintain organizational filing systems, department databases and/or custom information systems
  • Prioritize outgoing mail via mailroom or special delivery services
  • Order office supplies, maintain inventory of department equipment and supplies
  • Answer incoming calls and emails, take messages, prioritize, screen and route calls/emails
• Coordinate department project workloads and provide project management support to Executive and team

Why Work at Symetra

Here’s what some of our employees have to say about why they work at Symetra:

“Symetra is a great place if you are looking for the opportunity to contribute, to grow, to be seen and valued.” Vernell K. – Auditor

“If you want to work for a company that is always considering its employees while working towards sustainable growth this is that company. Within Symetra, there is always innovation, empowerment, and growth opportunities, all while providing us with a great work/life balance and incredible benefits for a very reasonable cost!” Cindy G. – Program Manager

What we offer you

Benefits and Perks

We don’t take a “one-size-fits-all” approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching

Compensation

Hourly Range: $29.43-$49.03 plus eligibility for annual bonus program

Requirements

Your experience and skills

• High School Diploma required; college or equivalent work experience preferred
• 5 years of related administrative experience
• Operate with a high level of integrity and the ability to handle confidential information appropriately
• Detail oriented, self-motivated, able to multi-task and problem solve with minimal direction
• Strong customer service orientation
• Excellent communication and interpersonal skills specifically with high level Executives or Senior Leadership
• Good time management, capable of planning and prioritizing multiple tasks while meeting deadlines under pressure
• Proficient in the Microsoft Office Suite, especially PowerPoint

Administrative Assistant

Nationwide (remote)

Job Field:

Health & Safety / Environment

Job Type:

Contract – 3-6 Months

BGIS is currently seeking a Administrative Assistant to join the team Nationwide, US.

Purpose Statement: Support various facility groups in collecting and documenting training/certifications/licensing requirements by trade group and organization.

RESPONSIBILITIES

Administrative Activities

• Collect and input training data into appropriate tracking software
• Collect and input licensing data into appropriate tracking software
• Collect and input industry certification data into appropriate tracking software
• Support audit initiatives of training records, licenses and industry certifications
• Other duties as assigned

Data Reporting

• Oversees data reporting activities, reviews, reports, and communicates to management and stakeholders weekly on progress of activities
• Maintains ongoing communication with internal operations teams on any additional requirements for information and data collection

Project Coordination

• Collaboration with key stakeholders and internal operations teams regarding the provision of the required information for this project
• Generate reports from the Tracking Management System as required for regular updates
• Manage Data Center SharePoint site(s) as needed

REQUIRED / DESIRED EDUCATION, KNOWLEDGE, and ABILITIES

• High School Diploma or equivalent work experience required (Some college-level coursework preferred)
• Experience with report writing or report generating software preferred
• Advanced knowledge of Microsoft Office Suite – Word, Excel, Outlook, and Visio required, working knowledge of SharePoint along with internal systems (training will be provided)
• Attention to detail as this project deals with regulatory compliance
• Must be able to work independently
• Must make self-available via Work Chat, emails, messages, and phone during work hours
  • Non-Exempt position
  • This is a remote position

Executive Assistant

at Health Note

Remote

ABOUT HEALTH NOTE

At Health Note, our mission is simple – to help medical providers focus on their patients by saving them time conducting onerous manual documentation.

We’re building the most integrated & comprehensive clinical intelligence workflow platform in the industry to do this. Our SaaS platform enables patients to communicate their medical data and health concerns before their visits happen and complete updating their records in the EHR before they even talk with their provider in person or online. Our algorithms don’t replace medical providers, they make them better.

We’ve partnered with clinics and top hospitals around the country like Cedars-Sinai assisting in the answering of millions of clinical questions each month and are constantly thinking about new and creative ways to scale Health Note.

So if you’re eager to join a startup in one of the fastest growing categories, then this opportunity might be for you! We’re seeking someone self-motivated, proactive, curious, deliberate, methodical and who would enjoy working independently to take on new challenges as a first finance hire and evolve quickly in a high-growth tech startup.

As the Executive Assistant, you’ll…

• Be a strategic partner to the CEO, providing high-level administrative support and assistance in all areas of the business in an effort to make him more effective in his role
• Schedule and prepare for meetings for the CEO
• Manage the CEO’s email inbox, keeping all interactions organized and drafting emails where appropriate
• Arrange travel, order supplies, and complete expense reports for the CEO
• Maintain records and documentation on behalf of the CEO
• Identify strategic opportunities to improve efficiency, from strategic calendar management to designing systems for automating common tasks
• Supports additional duties or special projects as assigned in an effort to support the CEO and broader company goals
• Help draft agendas or other preparatory information and enable follow-up, including ownership of the executive team meeting

That said, these responsibilities are just the beginning! As we continue to grow, we encourage you to contribute wherever you observe opportunities in the business that align with your interests.

About you

You’ll thrive as the Executive Assistant if you:

• Are an emotionally-intelligent communicator, both verbally and in writing
• Don’t miss a beat; you’ve got impeccable organizational skills and attention to detail
• Thrive in roles that require excellent time management skills with a proven ability to meet deadlines
• Possess the utmost discretion around confidential and sensitive information
• Go with the flow as priorities change, maintaining little ego and the ability to adapt
• Move urgently with a high bias for action
• Have extensive knowledge of Google Suite, Slack, Asana
• Bonus points if you’ve been in an EA role or similar role requiring heavy calendar management and email interaction in a growing startup environment

If you don’t meet 100% of the above qualifications, you should still consider applying. Studies show that you can still be considered for a role if you meet just 50% of the position’s requirements.

WORKING AT HEALTH NOTE

• Continuous Learning – frequent events and tools available to help our team
• Professional Development– we promote from within and have opportunities for employees to transfer between teams.
• Company perks and benefits – Apple Laptop provided, generous PTO, full health benefits (medical, dental, and vision), matching 401k.

Administrative Support Associate

LONG BEACH HQ / REMOTE

OPERATIONS

FULL-TIME (REMOTE OK)

We’re transforming the world of freight

Dray Alliance is pioneering truly digital-first port logistics and is one of the fastest-growing companies in the world of supply chain. We’re using data and technology to transform drayage, and we hold ourselves to the high standard of delivering radical — not just incremental — solutions to the problem. Since our founding in 2018, we’ve raised tens of millions of capital from top venture capital firms like Matrix Partners and Craft Ventures and we’ve been on a mission to transport freight more efficiently by eliminating waste.

An Admin Associate is responsible for the day-to-day appointment making for both loads out and empty in containers. This inidual will work directly with the terminals via their website, email, or even phone call if needed to ensure that containers are avoiding demurrage and per diem. Admin Associates work directly with the CSM team to make sure our processes directly align with customers’ best interests.

What You’ll Do

• • Complete administrative tasks related to the container lifecycle including but not limited to Delivery Order (DO) entry, appointment setting, customer billing, and creating dual transactions
  • Look for efficiencies or opportunities to better serve our customers on a daily basis
  • Respond to the needs of customers and provide personalized services
  • Research as needed information using available resources
  • Take relevant notes about container status
  • Identify any issues that customers reports
  • Report on customer feedback

What success in this role looks like

• • Communicate with the internal team to create transparency to avoid overlaps
  • Successfully pivot/adapt to the constant change in the work environment when presented with new features and challenges
  • Being proactive and detail-oriented is a must

What You’ll Bring

• • Minimum Qualifications:
  • Effective communication skills
  • Knowledge of retention and recall
  • Ability to handle pressure
  • Be able to multi-task while working with speed and efficiency
  • Prioritization and problem-solving
  • Have Empathy
  • Be a team player
  • Ability to ask for help
  • Ability to navigate computer software
  • Preferred Qualifications:
  • Previous contact center experience
  • Knowledge of logistics/supply chain or Drayage
  • Bi-lingual (Spanish)

What You’ll Get

• • Competitive salary
  • Comprehensive healthcare plans including medical, dental, and vision
  • Maternity/paternity leave program
  • Diverse and inclusive culture
  • Remote, in office, or flex work options

What’s it like to work at Dray Alliance?

We look at Dray Alliance as a constant work in progress and we live the spirit of continuous improvement. We work in a company of humble, analytical, curious people who treat their colleagues exceptionally well. We’re a highly cross-functional organization and leverage these relationships and teamwork to win. Check us out on Built In LA’s 22 Startups to Watch in 2022 and how we’re modernizing America’s Freight Industry.

Dray Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Title: Senior Administrative Assistant

Location: United States – Remote

Type: Contract to hire

Schedule: M-F Day

Start Date: 07/25/2022

Responsibilities:

• Provide administrative assistance to Vice Presidents throughout the department
• Assists in coordinating activities, events and communications
• Prioritizes and follows up on information and requests to and from their manager
• Composes, types, and edits correspondence as indicated by job responsibilities
• Prepares agendas and collects and distributes materials for meetings and conferences
• Manages multiple calendars for Sr Leaders and coordinates with other administrative assistants on meeting schedules
• Makes travel arrangements for leaders and prepares expense reports
• Prepares and compiles travel itineraries and maintains all travel records
• Assists with onboarding consultants, contractors and temps
• Develops, compiles, and maintains various filing systems and informational databases and generates reports as requested or as scheduled
• Maintains confidentiality of information processed as appropriate
• Facilitates purchasing and invoice processes
• Assists in budget management and tracking for budget

Requirements:

• 4-6 years of administrative experience; supporting c-level executives
• Go-getter, someone who will take charge
• Experience working with multiple time zones
• Experience with calendar management, travel and expenses required
• Strong organizational and time management skills
• Experience with Concur, SAP, contract insight (MSA, SOWs)

Executive Assistant – Product Mgmt – Remote

USA, OH, Columbus, USA, AZ, Scottsdale, USA, GA, Atlanta, USA, TX, Irving

USA, Remote

Full time

JR0069854

McKesson requires new employees to be fully vaccinated for COVID-19 as defined by the CDC, subject to applicable, verified accommodation requests.

The state of healthcare is complex, but our shared purpose isn’t: Help people get the medicine they need to live healthier lives. CoverMyMeds solves medication access challenges for patients throughout every step of their journey through a unified brand that now encompasses RelayHealth, RxCrossroads by McKesson, McKesson Prescription Automation and CoverMyMeds.

Our combined experience spans nearly 90 years and together, we’re applying our expertise to solve some of the biggest problems in healthcare. We accelerate innovative solutions for problems like medication affordability and adherence in way that everyone wins from providers to pharmacies, payers to biopharma and, especially, patients. By combining automation and expert intervention, the company provides prior authorization, prescription decision support, specialty patient support, core adjudication network, patient assistance programs, clinical and behavioral adherence and patient empowerment solutions.

We’re proud to be an integral part of McKesson Corporation and embody the shared values and leadership behaviors of the greater organization.

We understand the importance of a system that works together. Your expertise, drive and passion can help us carry out our mission to improve lives and advance healthcare.

Duties include but are not limited to the following: Provides administrative support to executive and teams. Requires thorough knowledge of company operations, policies, and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of staff and potentially outside iniduals. Prepares presentation materials for meetings. Makes high level contacts of a sensitive nature inside and outside the company.

Responsible for providing specialized administrative support to relieve and assist executives of complex details and advanced administrative duties. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare information. Can support general project management duties. Work is generally of a critical or confidential nature. Advanced knowledge of administrative support.

Strong interpersonal skills and highest level of computer literacy with command of office software including spreadsheets, word processing, power point and database applications. Ability to work under general direction, on multiple tasks and demanding timelines. Uses discretion and maintains high level of confidentiality.

Key Responsibilities:

• Calendar scheduling of multiple leaders
• Travel arrangements / Coordinating events and meetings
• Expense reporting / Finance Support
• Recording/reporting meeting minutes and attendance
• Assist/prepare presentation materials and agendas
• Project management support as needed
• Monitor performance and tracking progress on action items
• Support new hire onboarding

Minimum Requirements

• 6+ years advanced administrative support experience working with senior level executives

Critical Skills

• Action oriented: Strong multi-tasking, analytical thinking and organizational skills in a fast paced work environment
• Fortune 500 – large Corporate matrix environment highly preferred
• Strong collaboration skills within and outside team
• Professional appearance and interpersonal skills
• Ability to interact in a variety of situations and people, sometimes under high pressure
• Demonstrated project management experience
• Excellent communication/collaboration skills
• Strong working knowledge of computers and technology with the ability to learn quickly
• Experience with travel industry. Understanding airline, hotel and rental car policies, etc.

Additional Skills & Knowledge

• Flexible with the ability to reprioritize tasks quickly when needed
• Positive attitude and ability to work with varying personalities
• High level of comfort with Microsoft Excel, Power Point and Word
• Experience with SAP, Arriba and Concur preferred
• Ability to work independently and in a different location than team
• Commitment to McKesson’s ICARE and ILEAD

Education

• Bachelor’s degree in business or related discipline, or equivalent experience

Location:  US Locations Only; 100% Remote; Part-Time

Position Summary: Provide administrative, billing and audit support for the President of the company and other miscellaneous duties.

Essential Job Functions

Provide advanced administrative assistance on projects.

Do accounting, billing, and audits on different platforms. Manage customer issues, messages and follow-up Schedule and coordinate meetings, appointments, travel, events, etc. Process paper work including: mail, bills, and invoices Compose, proofread, and edit written text Manage various department issues and/or tasks Maintain files and generate reports All other miscellaneous responsibilities and other duties as assigned Make routine decisions based on direction provided by the President

MUST HAVE- experience in the Alarm or Construction field

High school diploma required

Degree from a four-year college preferred Excellent communications skills, verbal and written, including editing, composition abilities, and excellent grammar. Advanced computer skills in Word, Excel and Power Point required. Excellent interpersonal skills required Must be detail oriented and proficient in multitask situations Ability to maintain utmost confidentiality and a positive attitude in all matters

Benefits; medical, dental, vision.

Vacation, Sick Time, Holidays Health Savings Account

Job Type: Full-time

Please send your resume to [email protected]

Location: US Locations Only

Executive Assistant I

Location US-Remote

Job ID 2022-123206

Institution American University of the Caribbean (AUC)

Department Academics

Employment Type Regular Full-Time

FLSA Status U.S. – Non-Exempt

Opportunity at a Glance

American University of the Caribbean School of Medicine (AUC) has an immediate opening for a dynamic, independent, experienced Executive Assistant to play a critical role in supporting various AUC leadership.

The position provides support to:

• Senior Associate Dean Academic Affairs
• Senior Associate Dean Student Affairs
• Associate Dean Academic Affairs, Clinical Sciences
• Associate Clinical Dean – US
• Associate Clinical Dean – UK
• AUC’s Clinical Chairs of OBGYN, Surgery, Pediatrics, Family Medicine, Internal Medicine and Psychiatry

The position provides a wide range of administration, general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism, discretion, and integrity in dealing with internal and external contacts

Location: Remote – USA *strong preference to those residing in the CST or EST time zones

Responsibilities

• Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.
• Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
• Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
• Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or other senior leaders.
• Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
• Provide administrative support for other member(s) of the Leadership Team as assigned/directed by leader.
• Offer support and assistance to other departments and employees as needed for special projects and/or events.
• Completes other duties as assigned.

Qualifications

• Bachelors Degree required but may substitute a combination of education and experience.
• 5 years executive assistant experience.
• Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
• Excellent organizational, oral and written communication skills
• Ability to multi-task, work independently and as a team member.
• Ability to maintain composure when working under pressure.
• Attention to detail.
• Ability to use good judgment and discretion daily as well as when presented with confidential information.
• *Please include cover letter with your application*

EEO

We are proud to be an EEO employer M/F/D/V. At Adtalem, we welcome everyone and have a strong commitment towards ersity and inclusion. We encourage our Colleagues to be their true authentic selves and support laws that prohibit discrimination everywhere we do business. We also maintain a drug-free workplace.

As an organization dedicated to educating the healthcare leaders of tomorrow and empowering members to make inspiring contributions to our global community, we know that it is our responsibility to lead by example and continue minimizing the risks of spreading COVID-19. Employment at Adtalem and/or its subsidiaries requires compliance with the organization’s Mandatory COVID-19 Vaccination Policy, to the extent permitted by the laws of your country, province/state, and/or local area. All employees in areas of the world that permit mandatory COVID-19 vaccination are required to be fully vaccinated within 60 days of their date of hire unless they receive an exemption from Adtalem’s HR Coaching Resource Center because of issues such as access or an approved medical or religious accommodation.

Who We Are

American University of the Caribbean School of Medicine (AUC) is an international medical school preparing physicians for careers in the United States, Canada, and worldwide. We believe that today’s complex healthcare landscape requires a different type of doctor, one who is globally minded and capable of working as part of a cohesive team to deliver empathetic, extraordinary care to erse patient populations. AUC employs a U.S. model curriculum with two years of medical sciences taught at our St. Maarten campus, followed by two years of clinical sciences taught at affiliated hospitals in the United States and the United Kingdom. AUC is proud to have more than 7,500 alumni eligible for licensure in all 50 states and practicing medicine as chief residents, department chairs, program directors, researchers, entrepreneurs, and community advocates.

AUC’s mission is to train tomorrow’s physicians whose service to their communities and patients is enhanced by international learning experiences, a erse learning community, and an emphasis on social accountability and engagement. Learn more about AUC, part of Adtalem Global Education, at www.aucmed.edu.

Commitment to Diversity and Inclusion

We pride ourselves in nurturing a culture that encourages everyone to bring their full selves to work each day. To us, ersity and inclusion needs to be intentional to be impactful. We don’t just welcome differences, we celebrate them. #WeAreAdtalem

Title: Administrative Specialist – Remote

Location: Dallas TX US

Job Category: Corporate Services

Job Type: Full-time

You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

This position is full – time, Monday – Friday. Employees are required to work our normal business hours of 7:00 AM – 4:00 PM CST. It may be necessary, given the business need, to work occasional overtime or weekends. Training will be conducted virtually from your home.

*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.

Primary Responsibilities:

• Picking up electronic files from a secure FTP site each using MS Outlook and will log RFPs (Request For Quote) daily work into UHC-BP’s system
• Prepare an electronic census for the Financial Underwriter
• Preparing the policyholder stop loss policies and applications
• Proof reading the material that goes out to the policyholders to ensure accuracy
• Must have excellent verbal and written communication skills
• Moderate work experience within own function
• Some work is completed without established procedures
• Basic tasks are completed without review by others
• Supervision / guidance is required for higher level tasks

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED (or higher)
• 6+ months of experience with working in a professional office environment
• Experience with Microsoft Excel (pivot tables, data sorting, and filtering)
• Ability to work any 8-hour shift between the hours of 7:00 AM – 4:00 PM CST from Monday – Friday

Preferred Qualifications:

• Experience with Microsoft Access and Microsoft PowerPoint
• Experience with assisting others with Microsoft Excel use and functions

Telecommuting Requirements:

• Required to have a dedicated work area established that is separated from other living areas and provides information privacy
• Ability to keep all company sensitive documents secure (if applicable)
• Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service

UnitedHealth Group requires all new hires and employees to report their COVID-19 vaccination status.

Colorado, Connecticut or Nevada Residents Only: The salary range for Colorado residents is $15.00 to $22.02. The salary range for Connecticut / Nevada residents is $15.00 to $24.13. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you’ll find a far-reaching choice of benefits and incentives.

Executive Assistant (UK – Remote)

London, England

Engineering Engineering

Part-time (Remote)

BenchSci is a remote first organization. At this moment, we are welcoming applicants from Canada, the US and the UK for this position.

BenchSci’s vision is to help scientists bring novel medicine to patients 50% faster by 2025. We empower scientists to run more successful experiments with the world’s most advanced, biomedical artificial intelligence software platform.

Backed by F-Prime, Inovia, Golden Ventures, and Google’s AI fund, Gradient Ventures, we provide an indispensable tool for scientists that accelerates research at 16 top 20 pharmaceutical companies and over 4,300 leading academic centers. We’re a certified Great Place to Work, and top-ranked company on Glassdoor.

We are looking for an Executive Assistant to join our Data Engineering team. You will be reporting to our Senior Director, Data and Machine Learning and will support this leader in ensuring that he is prepared for all meetings and that his team runs effectively. You have high attention to detail, enjoy problem-solving, have an aptitude for technology and love working with people. With our growing team of Executive Assistants, you will find a welcoming environment for you to also learn, grow and feel supported by our People Team in BenchSci.

You Will:

• Manage the calendar of the Sr. Director’s office.
• Prioritize inquiries and requests while troubleshooting conflicts.
• Anticipate the Sr. Director’s needs prior to meetings and conferences.
• Make recommendations and determine an appropriate course of action, referral, or response, exercise judgment to reflect the Sr. Director’s style and organization policy and ensure smooth day-to-day engagements.
• Act as a liaison between the Sr. Director, team members, and the different departments as well as with external contacts on all matters pertaining to the Sr. Director.
• Maintain a high standard of discretion with highly confidential or items of a critical nature.
• Make travel arrangements as needed.
• Schedule monthly and Quarterly meetings.
• Assist with special projects as well as staff meetings and events as needed.
• Collect and prepare information for meetings with team members and outside parties.
• Update the Sr. Director on upcoming commitments and responsibilities and follow up appropriately.
• Maintain open communications with the Chief of Staff, including meeting weekly and monthly to provide updates and share pertinent information.
• Other administrative tasks that facilitate the Sr. Director’s ability to effectively lead the organization.
• Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the organization’s operation.
• Invest in building long-lasting relationships both externally and internally

You Will:

• 2+ years of experience as an Executive Assistant or similar position
• Strong organization, prioritization skills and ability to take initiative
• Leadership skills to maintain credibility, trust, and support with the Executive Team
• Communication skills to cultivate ongoing relationships and must communicate effectively to act as a bridge between the Sr. Directors and the other departments
• Technical proficiency in Google Workspace and working in a remote-first environment

Benefits and Perks:

• An engaging remote-first culture
• A competitive compensation package that includes BenchSci equity options
• Comprehensive health and dental benefits
• Emphasis on mental health with $2500 CAD (or equivalent in your country’s currency) for Psychologist, Social Worker, or Psychotherapist services
• Three weeks of vacation plus an additional day for every completed year
• Unlimited flex time to use toward sick days, personal days, religious holidays, birthdays and appointments
• Additional time-off: 2 weeks for Winter Holidays, every other Friday in July and August, your birthday, and more!
• Generous parental leave benefits with a top-up plan or paid time off options
• A $2000 CAD (or equivalent in your country’s currency) Annual Learning & Development budget
• A $1000 CAD (or equivalent in your country’s currency) work from home allowance to make your home setup perfect for you
• A lifestyle spending account for employees to receive reimbursement for eligible expenses related to wellness, lifestyle and productivity $2500 CAD (or equivalent in your country’s currency) per year

Our Culture:

At BenchSci, we’re committed to cultivating an inspiring, inclusive, and equitable work environment for high performing, ego-free, self-starting iniduals with a growth mindset, who enjoy the challenge of solving hard problems. We recognize that everyone here is a person first and an employee second. We want people to feel cared for and supported to bring the best versions of themselves to work and help the company achieve its mission. We believe culture is critical to success and invest accordingly.

We live and promote our FASTT values of Focused, Advancement with Speed, Tenacity, and Transparency. We work hard to maintain an engaging, supportive environment where everyone can do their best work. To learn more, read our culture deck.

Diversity, Equity and Inclusion:

We’re committed to creating an inclusive environment where people from all backgrounds can thrive. We believe that improving ersity, equity and inclusion is our collective responsibility, and this belief guides our DEI journey. To learn more, read about our DEI initiatives.

Accessibility Accommodations:

BenchSci provides accessibility accommodations during the recruitment process. Should you require any accommodation, we will work with you to meet your needs.

BenchSci is a remote first organization. At this moment, we are welcoming applicants from Canada, the US and the UK for this position.

Admissions Support Associate

Remote

Full time

job requisition id

R17499

The Admissions Support Associate will interface with Admissions Officers and support other admissions staff to provide valuable administrative and coordination support to the whole Admissions Operations department. This position is responsible for maintaining audit compliance related to all admissions documents for new and returning student applicants, including reviewing and processing files of new student applicants for completeness.

The selected applicant for this position may be required to work onsite and attend onsite or offsite meetings and events. As such, the selected applicant must be fully vaccinated against COVID-19 as a condition of employment. Proof of vaccination will be required during background check, no later than 1 week prior to the start date. We will consider requests for exception from this requirement under our process for disability accommodation or religious exemption.

Essential Duties & Responsibilities:

• Enters data including student inquiries and applications into the Admissions Information System.
• Reviews incoming student applications for accuracy and routing to appropriate account.
• Admits and matriculates prospective students and follows up with the Admissions Officers if needed.
• Reviews files of new student applicants for completeness and uploads completed files to the document management system.
• Completes role specific training.
• Weekend and evening hours are required.
• Other duties as assigned.
• Annual performance evaluation to be conducted jointly by Associate Manager.

Job Skills:

• Excellent organizational, interpersonal, and customer service skills.
• Detail-oriented and self-motivated.
• Must have strong computer skills (Excel, Outlook, PowerPoint, Word, etc.).
• Ability to work in a fast-paced environment.
• Excellent oral and written communication skills.

Work Experience:

• At least one year of administrative or coordinator experience is required.

Education:

• Two years of college is required.

Other:

• Ensures accuracy and timeliness of ABOA students’ information. Does appropriate follow ups.
• Outreach to students and other institutions regarding basis documentation.
• Must be able to travel occasionally should a business need arise. For most roles travel would not be common. Travel may involve plane, car or metro. In accordance with ADA policies, reasonable accommodations regarding travel limitations can be provided. Travel will be more common for roles such as Account Executives (25 – 50%), senior leaders (10 20%) or Capella Core Faculty (5 10%).
• Ability to work onsite in Corporate or Campus location (in a typical office environment) may be required based on role. If so, this would include being mobile within the office, including movement from floor-to-floor using elevators or stairs.
• If offsite or hybrid role, must have access to work in setting which enables meeting all requirements of the role (including privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• Faculty and Federal Work Study roles require access to work in setting which enables meeting all requirements of the role (including computer, privacy, reliable internet access, phone, ability to video conference, etc.) at a remote location.
• This role may require lifting, however reasonable accommodations will be provided in accordance with our ADA policies.
• Must be able to meet critical thinking and problem solving aspects aligned to job duties, as well as effectively communicating with co-workers.
• Must be able to work more than 40 hours per week when business needs warrant. Accommodations related to schedule may be considered.
• Able to access information using a computer.
• Other essential functions and marginal job functions are subject to modification.

Executive Assistant

Remote Job

Job description

Goodwall is a social platform that links youth to opportunities for skills development, jobs and scholarships. Leveraging technology and an ecosystem of partners, Goodwall empowers young people to take advantage of opportunities, connect to others with shared interests, and showcase their skills and talents through a digital CV that can be viewed by recruiters and investors. Through our gamified challenges, which focus on skills development while making a positive impact on society, youth can receive rewards such as monetary prizes, scholarships, courses, internships and jobs.

Goodwall is global and growing! We have more than 2 million members from 150+ countries. We are a remote-first company, and our team work where they are, all over the world.

Goodwall is financially backed by leading investors, raising over $20 million in funding and have been featured by Forbes, The Wall Street Journal and CNN.

Core Responsibilities (but not restricted to)

• Align consistently with Executive to ensure all needs are met
• Scheduling meetings in Google Calendars
  • Internally, externally, sometimes in multiple times zones
• Handling of international and domestic travel, visas and other logistics for busy executive
• Maintenance of All Hands deck for the bi-monthly meeting
• Submitting requisition forms on behalf of executive
• Closely collaborate with other team members on projects and weekly demands
• Research and registering for upcoming conferences, summits, offsites, speaking events and Executive’s external organizations
• Partner with recruiting as needed for interviews and alignment
• Assist with brainstorming and execution on company culture events and challenges

Job requirements

Your profile

• Previous experience with assisting Executives
• Understanding of the demands of a fast paced tech environment
• Experience with Google suite, slack, (Salesforce a plus) or willingness to learn
• English fluency and French or Spanish would be a plus
• MUST HAVE PROVEN EXPERIENCE IN European MARKET

Qualities

• Flexible attitude with an ability to handle change
• Great can-do attitude and a self-starter
• Know how to prioritise
• Collaborative
• To be organised, with files to full ownership of a project
• Great interpersonal skills, a people person

Nice to have

• Interest in making the world a better place
• Takes initiative when there is down time
• Curious about well-being and mental health
• Enthusiastic and creative – encouraging the team to participate in remote events

What we offer

• A unique opportunity to build a game-changing product and community for Gen Z in a well-funded, fast-growing scale up.
• A mission that you can be proud of and the ability to have a real impact both on the company and on the future of the next generation.
• An international team and challenging, fast-moving environment where change is constant and creativity is celebrated.
• Competitive compensation, equity opportunities, and a flexible work environment with great colleagues

Location:  International, Anywhere; 100% Remote

“REPS” is looking for an Administrative Professional to join our team as a remote hire!

Do you prefer to work from home instead of commuting to an office?

This is a permanent work-from-home job and we are open to all worldwide locations for our applicants.

We work during and adhere (usually) to US business hours and holidays.

We are currently looking to fill full-time positions but we would consider a part-time or modified schedule for an extremely strong applicant.

Possible Duties and Responsibilities (Job Dependent & Subject to Applicant Acceptance)

• Phone work – inbound and/or outbound lead generation or customer service.
• Respond to all types of communications within your position from management as well as customers.
• Scheduling and managing a Calendar.
• Input/manage information within various databases/softwares.
• Conduct follow-up / Quality Assurance communications by phone, email, or chat.
• Follow the Client’s criteria and requirements.

Qualifications:

• Excellent English Communication Skills
• Has phone experience (phone sales or customer service a plus)
• US Real Estate knowledge and experience are a BIG plus.
• Social media management skills are a plus
• Not afraid to ask questions and make decisions.
• Can easily adapt to changes.
• Punctuality and reliability are very important as well as trustworthiness in a remote environment.
• Results-driven and passionate about contributing to top-line revenue growth.

System requirements:

• 2 Fully Functioning Desktop/Laptop (1 for Backup)

• Windows 10 [64 Bit Only] or higher • 8 GB RAM is required • Intel Core i3-2365 M Gen 2 Processor (equivalent) or Higher • USB Headset with Noise-Cancelling Feature • Wired internet connection of 15 Mbps speed or more • Backup internet connection of 15 Mbps speed or more • A workstation away from any noise and distractions is required • Backup for Power Outage – Generator/UPS or Alternative Location • Webcam at least 5 Megapixels • An acceptable PING is around the 2ms-40ms mark or lower • UPLOAD SPEED should be equal to or faster than your Download Speed. You may contact your ISP provider if it doesn’t meet this

Title: Executive Assistant

Location: US National

Remote

The objective of the Executive Assistant is to support the administrative needs of the CEO, Chief of Staff, and broader executive team as needed. This role provides logistical support to all events where members of the C-team are in attendance.

Frequently cited statistics show that women and underrepresented classes will only apply to roles if they feel they meet 100% of the qualifications. At Valimail, we encourage you to break through that statistic. Roles evolve over time, especially with innovation, and you may be just the person we need in the future. NO ONE ever meets 100% of the qualifications. We hope you’re open to learning new skills in order to grow with us. Make our team, your team!

What You’ll Be Doing

• Provide administrative support for the CEO, Chief of Staff and executive team including scheduling, handling communications, and preparing corporate documents
• Organization and scheduling of Board of Directors and Customer Advisory board meetings
• Internal and external event planning, including scheduling presenters, and providing logistical and event planning for company offsites with travel and lodging arrangements
• Coordinate executive hiring process and interview scheduling for executive roles
• Under the guidance of the Chief of Staff, manage our annual operations calendar to support the alignment of employees company-wide

About You

• 5+ years of proven experience as an Executive Assistant or similar role within a startup or scale-up environment supporting multiple C-Suite executives at a time
• Excellent GSuite knowledge
• Expertise managing scheduling across various time zones
• Resourceful super-organizer who knows how to create the order necessary to get the job done
• Familiar with managing and coordinating moving parts within the organization to shepherd stakeholders
• BA/BS degree preferred

Title: Administrative Assistant

Location: US National

Remote

Full Time

Company Description:

Blue Acorn iCi is the only digital consumer experience company combining analytics, ecommerce, content management, and full-service commerce operations. No other company brings together engineers, data scientists, retail experts, designers and strategists to create seamless, memorable and scalable customer experiences.

Through our integrated capabilities and unparalleled expertise, Blue Acorn iCi makes content and commerce more effective for legacy brands and digital natives alike, including Le Creuset, Casper, Food Lion, Charter, Ticketmaster, and Panera. Join our incredible team as we successfully deliver extraordinary digital experiences. We are truly a one of a kind company!

Our Need:

Blue Acorn iCi is looking for an Administrative Assistant to support our Human Resources department. This person will work closely with our Chief People Officer, talent acquisition team, employee experience team, and external staffing vendors to assist in the daily management of personnel data and onboarding of new employees. The ideal candidate is someone who is interested in learning about Human Resource processes and gaining experience in the associated responsibilities.

Job Duties:

• Assist with complete onboarding process and documentation for new hires
• Coordinate with staffing vendors to onboard and track contract employees
• Work with IT team to set up new employee accounts and equipment
• Support HR with I-9 procedures and documentation
• Maintain employee records and personnel files
• Ensure data integrity and accuracy of all personnel data

Qualifications:

• H.S. diploma or G.E.D.; Bachelor’s or Associate’s Degree in business, college-level business courses, and/or business certificate program highly preferred.
• Able to maintain confidentiality with sensitive information
• Strong computer software skills including Microsoft Office Suite
• Detail oriented with accurate and error-free data entry skills
• Strong organizational skills
• Clear and concise verbal communication
• Excellent written communication

Title: Content Administrative Assistant

Location: Work from Anywhere

Who We Are

At Osmosis, we believe that everyone who cares for someone can learn by Osmosis. Our global team’s mission is to empower clinicians and caregivers with the best learning experience possible, increase healthcare capacity, and ultimately improve patient outcomes. In 2021, Osmosis partnered with Elsevier – the world’s leading publisher. This combined partnership will help us reach our goal of educating a billion people by 2025. Together, we are creating a more caring world by developing the most caring people.

What You’ll Do

As a Content Administrative Assistant, you will work closely with our Content Project Manager to ensure that we are uploading content such as videos, notes, questions, metadata, and supporting files as they are completed so that our learners have access to it in a timely manner. Other tasks such as content audits, file archival, and file rendering will be assigned as needed. Some key tasks are:

• Uploading videos, related files, and metadata to the Osmosis.org platform.
• Uploading questions to our learning management systems for our training programs.
• Performing content audits as assigned by management.
• Ensuring that files are archived appropriately.

What You Bring

• Comfortable working with computers and with different types of programs and platforms such as:
  • Slack, GSuite, YouTube, Vimeo, learning management systems.
• Experience with spreadsheets and project management software (like Trello, AirTable, or Monday.com)
• Experience with uploading content to YouTube, Vimeo, or learning management systems.
• Proficiency in English.
• Access to a consistently stable internet connection.
• Available 30+ hours per week.

How You Work

• Nothing falls through the cracks – you’re very detail-oriented and you get your tasks done before their deadlines.
• Excellent written and verbal communication skills
• Mission and Value Aligned. You resonate with our organizational values. You are motivated to help us achieve our common goals and vision!
• Adaptable. You are flexible and versatile with changes to projects, goals, and strategies. You are comfortable working in an entirely virtual environment.
• Proactive. You seek out new ways to problem-solve both solo or with your team members.
• Growth mindset-oriented. You work through change and obstacles to reach resolutions and constantly seek new knowledge.
• Solutions Oriented. You love proposing solutions and lean towards problem-solving action.
• Reliable. You hold yourself accountable and take ownership for mistakes.
• Caring Communicator. You know the importance of clear, thoughtful communication in a fully distributed environment.