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Title: Lead Administrative Coordinator, Marketing, Design & Creative

Location: San Francisco, United States

We are seeking a proactive problem solver who is looking to join our creative and fast paced team. This role is a strategic partnership requiring the ability to interact with colleagues at all levels in a highly collaborative environment, sometimes under pressure, while remaining flexible, proactive, resourceful, efficient and demonstrating a high level of professionalism and confidentiality.

Responsibilities:

• Provide administrative support to multiple members of the leadership team. This includes calendar management, travel and expense management, note-taking, meeting preparation and follow up, report and resource/database maintenance and hosting office visitors. Act as a thought partner to leaders to strategically align their calendar with their priorities.
• Plan and execute team events, offsites, activities, and recognition
• Assist and/or own content creation including drafting team-wide emails/newsletters in partnership with leader(s) and creating presentations
• Manage purchase orders and partner with leader and finance to track and analyze budget and expenses
• Act as a mentor for less Senior Administrative Coordinators (where applicable). This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development.
• Provide support for project-related work. This includes gathering information and preparing reports for quarterly business reviews, working with managers to create onboarding plans for key team members and assisting in work related to the broader administrative population.
• Participate in hiring new Administrative Coordinators and/or EAs (where applicable). This may include support with sourcing efforts and/or participating on an interview panel based on the needs of the leader. Work in partnership with recruiting coordinators to schedule interviews for respective leaders.
• Work alongside and partner closely with the Executive Assistants on tasks and projects as needed
• Cultivate team culture and team moments
• Build effective relationships with other teams within Airbnb as necessary
• Support recruiting efforts and onboarding of new team members as necessary
• Facilitate communications to the department, gather information as needed, and liaise with a variety of functions and leaders throughout the organization
• Act as an ambassador for our teams – ensuring open and authentic collaboration with a wide set of stakeholders.

Qualifications:

• 3+ years of relevant experience in a fast-paced, collaborative environment, including supporting a team in an administrative capacity
• Ability to exercise judgment and common sense
• Maintain confidentiality
• Strong written and verbal communication skills
• Expert with meeting collaboration tools
• Demonstrated ability to work effectively with leadership and collaborate with colleagues to achieve goals and deliver on priorities
• Proven track record of being reliable, prepared, thorough, detail-oriented, responsive, eager to learn and encouraging
• Strong prioritization, multitasking and time management skills
• Acute attention to detail and follow through, high-level of organization
• Ability and willingness to operate in a fast paced, complex, matrix organization with professional judgment and common sense.
• Exceptional communication skills across all levels of the organization.
• Superior organizational and time management skills.
• Ability to multitask, manage multiple and competing priorities.
• Ability to work both independently and collaboratively while exercising good judgment and critical thinking.
• Strong sense of responsibility and ownership over projects.
• Ability to anticipate needs and problem solve in real time.
• Ability to adapt to changing circumstances and priorities.
• Ability to learn when exposed to new tasks.
• Ability to stay focused, productive, and efficient in a remote first environment.

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary

Administrative Assistant

Job ID 2022-3515

Job Locations US-Remote-United States

Overview

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Are you a Administrative Assistant that would like to be part of delivering initiatives for digitization, automation, modernization, infrastructure, security, and interoperability of systems and processes to provide Veterans and their families the most efficient and timely service and benefits resulting in a positive impact for millions of people? If so, we may have an opportunity for you! Veterans are strongly encouraged to apply.

Responsibilities

• Prepare interoffice correspondence
• Prepare and maintain operating and desk procedures
• Maintain the Service e-mail box
• Prepare, edit and/or conduct reviews for recurring reports
• Answer the telephone, take messages, respond to routine inquiries,

Qualifications

• Must have experience providing Administrative Support
• Experience Facilitating and schedule appointments
• Ability to maintain administrative filing system
• Experience maintaining operating and desk procedures
• Must have Experience with office 365
• Experience editing and reviewing reports for accuracy

Education:

• AA or 2-year Business school and 8 years’ experience
• Four (4) years of additional relevant experience may be substituted for education: (12 years total)

Clearance:

• The ability to pass a Tier 2/Modest Background Investigation

Location:

• Remote, USA
• Monday Friday (8:00 AM – 4:30 PM CST Time)

TISTA Science and Technology Corporation, a CMMI Maturity Level 3 company, focuses on delivering information technology and professional services to Federal and State agencies. TISTA is recognized in 2019 by Inc. 5000 as one of the fastest-growing private companies in the US. TISTA is also a recipient of 2019 Top Veteran-Owned Companies by the Washington Business Journal. TISTA also received a 2018 Moxie Award in the GovCon category.

Here at TISTA Science and Technology, we value Veterans and encourage all to apply!

#thinktista #tistacares #tistavaluesvets

Employment Transparency:

TISTA is an Equal Opportunity/Affirmative Action Employer and embraces ersity in our employee population. It is the policy of TISTA to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. TISTA will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants.

The EEO is the Law poster is available here, and the poster supplement is available here.

The Pay Transparency Policy is available here.

Tista is committed to working with and providing reasonable accommodations to iniduals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to [email protected] or call (301) 968-3420 and let us know the nature of your request and your contact information.

TISTA is a federal contractor and is subject to the federal contractor COVID requirements under the new FAR/DFARS clauses and must comply with the incorporated Guidance.

If the candidate is hired to perform work on or in connection with one of TISTA’s federal contracts, TISTA is contractually obligated to ask the candidate to verify and show proof of vaccination status and the candidate will be required to comply with mask and social distancing requirements imposed by the FAR/DFARS as well as any additional requirements imposed by TISTA’s customers for any required onsite work.

Executive Assistant- CFO

UNITED STATES

GENERAL & ADMINISTRATION

FULL-TIME, ONSITE OR REMOTE

About Kraken

As one of the largest and most trusted digital asset platforms globally, we are empowering people to experience the life-changing potential of crypto. Trusted by over 8 million consumer and pro traders, institutions, and authorities worldwide – our unique combination of products, services, and global expertise is helping tip the scales towards mass crypto adoption. But we’re only just getting started. We want to be pioneers in crypto and add value to the everyday lives of billions. Now is not the time to sit on the sidelines. Join us to bring crypto to the world.

This position will be responsible for a broad range of support duties to enable business executives and their teams to perform optimally. To be successful, you will have to be able to juggle multiple responsibilities in parallel, anticipate deadlines and changes, be very self-organized, articulate, coordinate with other peers and senior executives, and smoothly collaborate in a fast-paced environment where teamwork, professionalism, confidentiality, and communication are important.

What you’ll do:

• Assist executive in scheduling one-off and series of meetings with internal and external parties; deftly manage conflicts and prioritize time utilization
• Increase the efficiency and efficacy of the executive through various optimization and prioritization across a range of complex, critical topics
• Ensure appropriate confidential awareness is applied with external and internal stakeholders at all levels
• Organize domestic and international travel as well as meeting venues for executives, team members, and external parties as needed
• Anticipate, compare, and process expenses related to above
• Organize and manage corporate events for executives, industry contacts and external parties as needed
• Assist with preparation for key strategic meetings (i.e. create summarized agendas)
• Prepare, catalog, distribute materials, reports, and other executive content
• Build relationships with the broader team while acting as a gatekeeper for the executive
• Additional tasks and assignments: such as tracking invoices, mailings, packages, etc.

Who you are:

• 3 – 5+ years as an Executive Assistant supporting c-suite executives in a fast paced environment
• Prior experience supporting c-suite executives in a finance function will be considered a bonus
• Experience planning and executing corporate events
• Tech savvy and familiar with MacOS, Slack, Google Suite and Zoom
• Thrive in a fast-paced environment where you get to utilize your resourceful, problem solving nature
• Competent in organizing multi-stakeholder and multi-time zone meetings and events
• Able to deal with conflicting priorities with ease and confidently communicate with staff at all levels
• Understanding and ability to build modern presentations and spreadsheets would be a bonus
• Self-starter yet seek and enjoy the opportunity to collaborate with others
• Detail oriented and analytical, with the ability to follow-through
• Self-motivated, flexible and able to thrive in a result-driven environment with tight deadlines
• Compassionate and caring with high EQ

We’re powered by people from around the world with their own unique and erse experiences. We value all Krakenites and their talents, contributions, and perspectives, regardless of their background.

As an equal opportunity employer we don’t tolerate discrimination or harassment of any kind. Whether that’s based on race, ethnicity, age, gender identity, citizenship, religion, sexual orientation, disability, pregnancy, veteran status or any other protected characteristic as outlined by federal, state or local laws.

Program Assistant

About The Center: The Nasdaq Entrepreneurial Center is a nonprofit organization founded in 2014 with support from the Nasdaq Education Foundation to connect and educate current and aspiring entrepreneurs. As an employer, the Nasdaq Entrepreneurial Center has offered 100% remote jobs to U.S. applicants nationwide with professional experience in career areas like project management and nonprofit & philanthropy work. Skills and qualifications sought after in prospective hires vary by role and have previously included proven leadership, communication, problem-solving, and organizational skills, as well as dedication to continuous process improvement and the ability to make sound decisions under tight deadlines.

The Nasdaq Entrepreneurial Center is committed to empowering entrepreneurship among company founders and C-level leadership from every industry and background at every stage of company growth. Part of this commitment entails dreaming up a better tomorrow; as the organization strives to groom future industry innovators with the thought leadership to change the world. Through events, education, mentorship, andworld-class resources, the Nasdaq Entrepreneurial Center supports inidual entrepreneurs, fosters connections between entrepreneurs across disciplines, trains entrepreneurs through high-quality programs led by innovators, conducts actionable research on entrepreneurship, and redefines perceptions of entrepreneurship.

Program Assistant

Summary: The Center is looking for a rock star team-player to support our program and production teams, to streamline the educational experience for the entrepreneurs we serve. Must be able to manage multiple projects and priorities in a fast-paced environment, with a keen attention to detail. Our ideal candidate will have some exposure and great interest in planning and producing a wide variety of educational and engaging programs and digital events for entrepreneurs. The Center prides itself on executing events (primarily digital) flawlessly; keeping in mind that our entrepreneurial impact is at the core of what we do. Ensuring our partners, experts, trainers, mentors, coaches, and speakers feel confident in their role is also paramount for success. As we continue to scale our programs and impact at the Center, we will be producing 20+ events, programs, workshops, trainings, meetings, etc. a month. In this role, you'll be responsible for assisting with research, the planning, coordination, support, and execution of all phases of programs from pre-through-post.

• Provide general administrative support to programs; duties include research, initial data analysis, correspondence, project planning, program activity coordination, partner coordination, and maintaining program databases.
• Ability to form relationships and communicate with a wide variety of stakeholders and influencers.
• Provide and lead support to internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Assist in populating internal production/creative tracking system with asset naming conventions and other pertinent data needed.
• Gather and analyze relevant program data and create detailed reports.
• Create and monitor multiple programs/events and project timelines.
• Strong knowledge of Zoom Platform, including Webinar, Eventbrite & Typeform management
• Comfortability in co-producing varying size of events ranging from 12-3,000+ attendees
• Understanding and interest in learning current trends in entrepreneurial education and challenges.
• Fielding inbound inquiries that come from around the world. Passing tasks based on need to the appropriate party and filling in the team as needed on volume and execution of this.
• Researching on how our programs are doing and what they could do to improve. User research is paramount to improving what we do at the Center.
• Support event marketing initiatives and promotion.

Who you are:

• Strong attention to detail, time management, and follow up/follow through skills required
• Ability to establish priorities and multi-task efficiently within a high-pressure, fast paced environment while meeting strict deadlines.
• A graphic eye, ability to create aesthetically pleasing images that accompany written text
• Level-headed, able to work calmly and effectively under pressure.
• Excellent knowledge of Zoom and Eventbrite.
• Excellent communicator – able to interact with people of all levels in a confident, professional manner.
• Ability to think outside of the box with a sense of urgency.
• Must have a quiet environment to work and co-lead events.
• Able to identify and anticipate a problem, analyze the situation and various perspectives, ask for help as needed, offer and/or seek assistance to identify solutions and, when appropriate, decide on and implement a course of action.
• Passion for our mission of democratizing entrepreneurship, you’re thirsty to learn how to maximize the Center’s impact with its programs.
• Previous experience in a remote environment.
• Pacific or Mid-West time zone location preferred

The ideal inidual will have the ability to exercise good judgment in a ersity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

**Please note that this position is an entry-level position with opportunities for growth. Full Time remote role- Salary Ranges $50-60K

General Clerk

Boston, MA

Remote – Alaska

Remote – Alabama

Remote – Maryland

Remote – Maine

Remote – Louisiana

Remote – Kentucky

Remote – Kansas

Remote – Iowa

Remote – Indiana

Remote – Oregon

Remote – Wyoming

Remote – Wisconsin

Remote – New Hampshire

Remote – Nevada

Remote – West Virginia

Remote – Nebraska

Remote – Washington

Remote – Montana

Remote – Virginia

Remote – Missouri

Remote – Vermont

Remote – Mississippi

Remote – Texas

Remote – Minnesota

Remote – Michigan

Remote – Ohio

Remote – Tennessee

Remote – South Dakota

Remote – North Dakota

Remote – South Carolina

Remote – North Carolina

Remote – Rhode Island

Remote – New York

Remote – Pennsylvania

Remote – New Mexico

Remote – New Jersey

Remote – Illinois

Remote – Idaho

Remote – Florida

Remote – Delaware

Remote – DC

Remote – Connecticut

Remote – Oklahoma

Remote – California

Remote – Arkansas

Remote – Arizona

Full time

Job Requisition Id R24799

Job Descriptions for General Clerk I

The General Clerk performs a variety of clerical duties, such as responding to/resolving correspondence, working interface edits, back end edits and reconciliation of charges. Collects information for specified report formats. Maintains files, proofreading, completing forms and checking for accuracy, answering telephones and simple typing.

What are the requirements?

• High school diploma or equivalent work experience
• 1 year professional work experience

What critical skills are needed for you to consider someone for this position?

• Proficient computer skills including Microsoft Excel
• Good typing speed with high accuracy
• Detail-oriented
• Production oriented to meet productivity standards
• Identify issues and trends and bring them to the attention of the management team
• Completion and/or review of all demographic information needed to properly generate billing
• Timely and accurate entry of charge information
• Client log reconciliation as required
• Handling of insurance denial data
• Forwarding of necessary data to A/R as required

What other skills/experience would be helpful to have?

• Medical billing experience
• Healthcare industry experience
• Strong data entry skills
• Must be proficient with ten key punch
• Must have strong problem solving skills
• Strong organizational and analytical skills and be detail oriented
• Strong written and oral communication skills
• Good telephone etiquette
• Must maintain patient/client confidentiality with an understanding of HIPAA law

Join our team today where we are creating a better coordinated, increasingly collaborative, and more efficient healthcare system!

COVID Vaccination Requirements

We remain committed to doing our part to ensure the health, safety, and well-being of our team members and our communities. As such, we require all employees to disclose COVID-19 vaccination status prior to beginning employment and we may require periodic testing for certain roles. In addition, some roles require full COVID-19 vaccination as an essential job function. Change Healthcare adheres to COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance.

Equal Opportunity/Affirmative Action Statement

Change Healthcare is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, or veteran status.

California (US) Residents: By submitting an application to Change Healthcare for consideration of any employment opportunity, you acknowledge that you have read and understood Change Healthcare’s Privacy Notice to California Job Applicants Regarding the Collection of Personal Information.

Change Healthcare maintains a drug free workplace and conducts pre-employment drug-testing, where applicable, in accordance with federal, state and local laws.

About Us

Careers Transforming the Healthcare System

Who is Change Healthcare? We are a leading technology company inspiring a better healthcare system. Through innovative technology solutions like cutting-edge cloud technology, artificial intelligence, and data insights, we drive better patient outcomes, reduce costs, and create value for our partners.

Positive Impact and Shared Purpose. Through visionary leadership and a culture of collaboration, we share a common purpose to positively impact our communities by creating a stronger, better coordinated, increasingly collaborative, and more efficient healthcare system.

Employee Experience, Cultural Values, and Total Rewards. We celebrate ersity and earn trust with our employees by promoting innovation at every level within the organization. Our teams are agile, and their work is fast paced and engaging. We’re committed to providing competitive compensation that rewards and recognizes performance, offer well-being programs that empower your overall health, and provide learning and development opportunities to accelerate your professional growth.

Find Your Path. Whether you’re ready to make an impact in technology and product innovation or support our mission to inspire a better healthcare system in a variety of career areas, find your path and accelerate your career. What are you waiting for?

Feeling Inspired? Ready to Make a Change? Learn how Change Healthcare can transform your career and apply today!

Executive Assistant, Public Affairs

UNITED STATES OF AMERICA (HOME MIX)

OPERATIONS AND BUSINESS SUPPORT – TRUST & SAFETY

PERMANENT

Spotify is seeking an Executive Assistant to support our Senior Director of Public Affairs. This role is a balancing act: owning the day-to-day tasks of any excellent EA — leading all aspects of schedules, preparing for meetings, and coordinating events — in addition to higher-order work like handling sensitive information and relationships, tackling special projects, and proactively solving problems of all magnitude. This is a highly transparent position with exposure to key internal and external collaborators.

What you’ll do

• • Extensive meeting and calendar management ensuring the cadence aligns with overall goals and objectives for the team and company
  • Work cross-functionally with other business areas within Spotify, leading appointments with external partners and third parties, and organizing calendars to appropriately reflect priorities
  • Coordinate meeting schedules and lines of communication between various partners and global teams across all time zones
  • Effectively supervise, package, and communicate priority projects and to-dos, acting as a meaningful critical issue point for the team
  • Support meeting management such as preparing materials and agendas, keeping notes, and running next steps as needed
  • Perform comprehensive email management (e.g. prioritizing and drafting email correspondence, handling follow ups, reviewing timelines and deadlines, etc.)
  • Support coordination of team off sites/events, trainings, and celebrations (e.g. workshops, team happy hours, etc.)
  • Schedule and handle business travel arrangements, including flight/hotel/car service bookings and compiling detailed itineraries; where appropriate, help prepare for speaking engagements and conferences
  • Manage all expense reporting and approve travel and business expenses for others on the team according to internal policies
  • Manage other special projects and workflows as needed
  • Serve as a representation of Spotify for the outside world including drafting correspondence, welcoming guests to our office, and generally representing Spotify thoughtfully

Who you are

• • Bachelor’s degree or equivalent experience
  • 3+ years of experience supporting executive-level leaders
  • Ability to keep track of many tasks, connect dots across work streams without letting anything fall through the cracks
  • Flexibility and strength in working with and coordinating with others
  • Capacity for discretion and sensitivity when handling confidential materials and topics
  • Outstanding verbal, interpersonal, and written communication skills with strong recall and attention to detail
  • Excellent time management skills and ability to prioritize
  • Ability to give, receive, and implement feedback
  • Proactive and comfortable taking initiative
  • Pride in your work and ownership over projects that you lead
  • High proficiency in the Google Suite (especially Google Calendar, Slides, and Docs) as well as the ability to stay informed about new tools and technologies; Experience in Concur T&E and Slack a plus
  • An enthusiasm for a fast paced work environment is a major plus

Where you’ll be

• • We are a distributed workforce enabling our band members to find a work mode that is best for them!
  • Where in the world? For this role, it can be within the Americas region in which we have a work location.
  • Prefer an office to work from home instead? Not a problem! We have plenty of options for your working preferences. Find more information about our Work From Anywhere options here.Post Job

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.

Global COVID and Vaccination Disclosure

Spotify is committed to safety and well-being of our employees, vendors and clients. We are following regional guidelines mandating vaccination and testing requirements, including those requiring vaccinations and testing for in-person roles and event attendance. For the US, we have mandated that all employees and contractors be fully vaccinated in order to work in our offices and externally with any third-parties. For all other locations, we strongly encourage our employees to get vaccinated and also follow local COVID and safety protocols.

Executive Assistant, Policy and Advocacy

• United States – Remote OK
• Full-Time
• Housing
• $58.50k – $73.20k

• Job Openings
• Executive Assistant, Policy and Advocacy

Job Overview:

The Executive Assistant, Policy and Advocacy provides administrative support to the Director of the Policy and Advocacy team, enabling them to use their time effectively to advance the organization’s strategic goals. This dynamic position requires strong attention to detail and the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.

About Community Solutions:

Community Solutions is a non-profit organization that works to achieve a lasting end to homelessness that leaves no one behind. We envision a more equitable future where homelessness is never inevitable or a way of life for anyone. Since 2015, we have led Built for Zero, a movement of more than 80 cities and counties using data to radically change how they work and the impact they can achieve and proving that it is possible to make homelessness rare and brief. Nearly half of those communities have reduced homelessness in their communities, and 14 of those communities have ended veteran or chronic homelessness. To help communities equitably and sustainably end homelessness, we are also working to identify solutions that can address gaps in housing, disrupt inflow into homelessness, and produce more racially equitable systems.

Community Solutions seeks leaders at every level: extraordinary, mission-oriented people not satisfied with the status quo. We are a team of values-driven innovators motivated by results. We eagerly seek and support erse applicants. We provide generous benefits and opportunities for inspiring and transformational professional growth.

Essential Duties and Responsibilities:

• Provide sophisticated calendar management for the director, including:
  • Arranging meeting and travel logistics
  • Prioritizing inquiries and requests while troubleshooting conflicts
  • Making judgment calls and critical recommendations to ensure smooth day-to-day engagements
  • Continual, proactive advance review of the calendar to catch conflicts and other issues
  • Confirming meetings and lines/locations with external parties ahead of time
• Complete administrative, programmatic, and managerial tasks that facilitate the director’s ability to effectively lead the work, including:
  • Producing briefings, reports, and presentations for review
  • Attending meetings as needed and taking notes
  • Preparing information for meetings with staff and outside parties
  • Composing correspondence
  • Maintaining contact lists
  • Making travel arrangements
  • Completing expense reports
• Keep the director informed of upcoming commitments and responsibilities, following up appropriately with reminders. Anticipate their needs in advance of meetings, conferences, etc.
• Complete research and assist with preparation of presentations and speeches as needed
• Coordinate with other Executive Assistants to ensure a well-run Executive Team

Qualifications:

• At least 3 years of experience supporting a business (for profit or non-profit) with office management and/or scheduling
• Strong writing and editing skills
• Extremely organized and attentive to detail
• High degree of professionalism and outstanding judgment in dealing with erse groups of people, including Board members, senior executives, staff, community leaders, donors, etc.
• Relevant work experience is required to apply for this role. A college degree may be helpful, but is not required. If you think you have the right experience, but you’re worried we might not get it,’ you could be right! Please use your resume and cover letter to make sure we understand your experience and why you’re qualified for this role.
• Comfortable with numbers and using spreadsheets
• Proficient in developing presentations and briefing documents for internal and external audiences
• Proficient in drafting formal correspondence, including emails, letters, and memos
• Able to quickly learn and become proficient in new software and online applications
• Ability to prioritize and complete a high volume of tasks with limited guidance
• Passion for supporting efforts to end homelessness or other complex social problems

Software/Apps Used:

• Google Business Apps
• Microsoft Office Apps, especially Excel
• Zoom video conferencing software
• Salesforce
• Adobe
• Slack
• Asana

Salary Range:

The starting salary range for this position is $58,500 to $73,200, depending on experience, proficiency and qualifications.

To support pay equity, our compensation structure is fully transparent, rooted in clear scoring, and not subject to negotiation. All salary offers include a fully transparent explanation of how the applicant in question is scored against posted hiring criteria and how a final salary offer is calculated.

Annual recalculation ensures that salary advancement is attainable with increased tenure, improved performance, expanded independence and responsibility, and deepened embodiment of our organizational values over time.

Work Environment:

• Fully remote position, however candidate must be available during EST working hours.
• Up to 15% travel will be required to attend company retreats and events, essential policy meetings, media events and/or other training and convenings as per requested by the Principal, Policy and Advocacy.

Diversity and Inclusion:

We strive for ersity, equity and real inclusion by attracting extraordinary people from erse backgrounds and lived experiences and ensuring they have the professional support and workplace culture they need to thrive. We seek to employ an all-star team of people who vary by their race and ethnicity, gender identity, sexual orientation, nationality, age, culture, religion, veteran status, physical and mental abilities. We promote equal opportunity in the recruitment, selection, training, compensation, promotion, and benefits of all employees.

COVID-19 Vaccination Mandate:

COVID-19 vaccination is mandatory for all Community Solutions stafffull-time, part-time, and contracted. Vaccination documentation must be provided to Community Solutions. Vaccination information is completely confidential between the staff member and HR.

Administrative Assistant

Location: USA-

Description

At Macmillan Learning, the health and safety of our employees and contract staff is a top priority. Accordingly, COVID-19 vaccinations will be required for all staff that will be working in a Macmillan Learning office, or have job duties requiring them to travel for work. If offered the role, the candidate will need to provide proof of vaccination in advance of their start date. Employees can request religious and/or medical exemptions to this requirement by following the process outlined in the offer letter.

Austin candidates are preferred, but this position is also eligible for remote employment, it will exclude the following locations: Alaska, Arkansas, Colorado, Hawaii, Mississippi, South Dakota, West Virginia, and Wyoming.

The Administrative Assistant directly supports certain members of the Senior Leadership team. Responsibilities include cross-functional collaboration, meeting coordination, admin support, and management of specific projects for each group. This may include specific accountabilities, coordinating efforts, basic data analysis, creating/designing presentations in various presentation software, and logistical support. The Administrative Assistant also applies budget management skills and systems knowledge.

Key Responsibilities:

• Coordinate and provide support for Executive meetings, both regularly scheduled meetings on a monthly or weekly basis and special occasional meetings for strategic planning and other purposes. Book spaces for meetings. Handle logistics of food, Audio Visual needs, copying and distribution of materials.
• Serve as project manager and/or organizational lead for various cross-functional initiatives requiring documentation and logistical direction of activities over defined periods, including but not limited to communication, tracking, and meeting coordination around milestones.
• Administrative responsibilities including managing calendars, scheduling calls, appointments, meetings and visitors. Serve as a gatekeeper for the executives’ schedules and time. Book and plan travel including changes and emergency changes.
• Organize information for executives for all purposes, including note-taking, creating PowerPoint presentations, assembling external materials for review, gathering professional data regarding external visitors, sourcing articles or other external information needed by executives.
• Conduct data gathering and analysis from various systems including simple budget management tasks.

Essential Qualifications:

• 2 years’ experience supporting executive level staff or related job experience
• Experience demonstrating excellent, proactive organizational skills
• Experience managing detailed projects
• Experience communicating complex information verbally and in writing to erse audiences
• Experience using Google Suite tools, and team messaging tools, e.g. Slack/Teams
• Experience successfully multi-tasking within demanding timeframes
• Experience demonstrating solid skills in problem identification and problem solving
• Ability to navigate to multiple software systems with ease
• Experience exercising independent judgment in defining problems, independently conducts administrative research as necessary
• Experience demonstrating discretion and confidentiality
• Demonstrated ability to learn new systems quickly, e.g., expense, time keeping, performance management systems
• Willing to travel occasionally

Preferred qualifications:

• Experience with basic data analysis and reports
• Prior experience in tech
• Prior experience in support global engineering teams
• Experience assisting managers with hiring and on-boarding processes including the opening of personnel requisitions, arranging interview schedules
• Bachelor’s degree
• Experience with professional social networking sites (LinkedIn and others)
• Familiarity with Concur expense reporting
• Located in Austin

Macmillan Learning is an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neuroersity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible ersity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels.

Regular full-time and qualifying part-time employees and their dependents are eligible for Macmillan benefits, effective on the employee’s date of hire. Macmillan also offers health benefits coverage to qualifying same-sex and opposite-sex domestic partners (may require additional documentation) of active employees.

• Competitive pay and bonus plan
• Generous Health Benefits (Medical, Dental, Vision)
• Contributions to your 401k retirement account through Fidelity (US)
• Generous paid time off, sick time, discretionary days. and paid holidays (Cesar Chavez Day, Juneteenth, Indigenous People’s Day, and more!)
• Employee Assistance Program, Education Assistance Program
• 100% employer-paid life and AD&D insurance
• And much more!

Macmillan Learning is a privately-held, family owned company that improves lives through learning. By linking research to learning practice, we develop pioneering products and learning materials for students that are highly effective and drive improved outcomes. Our engaging content is developed in partnership with the world’s best researchers, educators, administrators, and developers. To learn more, please visit macmillanlearning.com or see us on Facebook, Twitter, LinkedIn or join our Macmillan Community. Macmillan Learning is a ision of the Holtzbrinck Publishing Group, a family-owned global media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neuroersity, age, veteran, family and economic status and background, geographical background and status, and perspective. We believe that the best companies reflect the incredible ersity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. You can read more about our Diversity, Equity, & Inclusion initiatives here.

The successful candidate for this position will be an employee of Bedford, Freeman & Worth Publishing Group, LLC d/b/a Macmillan Learning. Bedford Freeman & Worth Publishing Group, LLC has developed an affirmative action program in compliance with the NY Department of Education’s guidance. Portions of the affirmative action program are available for review by applicants and employees by contacting Human Resources at Macmillan Learning.

Qualifications

Experience Required:

• 2 years: Experience supporting executive level staff or related job experience

Executive Assistant

at Loyal

Anywhere in the US

Loyal is an organization centered on experience and building a platform that allows consumers to make meaningful decisions when it comes to healthcare. We deeply understand providers, locations, services, appointments, business rules, and moreover, we understand patients — who they are, the preferred method of communication, upcoming appointments, lapsed appointments, outstanding bills, health risks, and more. With this intelligence, our platform fuels highly relevant and personalized experiences across all mediums (website, email, voice) allowing patients to get healthy, stay healthy, and have a better relationship with the health care provider.

Summary

As an Executive Assistant (EA) you will play a critical role by keeping the CEO organized, prepared, and well equipped for their ever-changing schedule and the vast array of responsibilities. A successful EA has many responsibilities all focused on making time, information, and decision processes more effective. You will work closely and strategically with the CEO and their team by solving problems, crafting communications, and managing relationships. You will have visibility to all executive-level issues, priorities, and communication. Integrity and judgment are the key drivers of your relationship with the CEO. The CEO has to trust you with information, and you have to have great judgment as to when you share such information both inside and outside the company.

Responsibilities

• Administration–
  • Completes a broad variety of administrative tasks for the CEO including calendar management; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling/creating documents for meetings.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting communication and other tasks that facilitate the CEO’s ability to effectively lead the company.
  • Supports the CEO with cross-department working groups, keeping agendas, and helping members to be accountable for key deliverables.
  • Works closely and effectively to keep the CEO well informed of upcoming commitments and responsibilities, following up appropriately.
  • Attends leadership meetings and spearheads and follows up on action items.
  • Plans, coordinates and ensures the CEO’s schedule is followed and respected.
  • Plays a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time.
  • Represents the CEO via email and other written communication.
  • Responsible for reviewing the CEO’s emails, responding on behalf of the CEO as applicable, and prioritizing emails that are in need of response directly from the CEO.
• Project Management-
  • Acts as a swiss army knife, helping the CEO execute the company’s highest priorities on a given day or week while working on longer-term special projects and strategic initiatives.
  • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Partners with the CEO to track key project milestones across the company.
• Management-
  • Serves as a conduit between the CEO and company stakeholders, including by managing relationships and providing a bridge for smooth communication; demonstrating leadership to maintain credibility, trust, and support.
  • Acts as the traffic controller, resolves any issues that might be confusing the team in terms of resources, priorities, and direction given the visibility to the executive priorities, the EA will most often know the answer or can get the answer and required resources for the team and overcome any issues the team is facing.
  • Takes ownership for filling in gaps as seen, proactively solving company problems.
  • Acts as a “barometer,” having a sense of the issues taking place in the environment and keeping the CEO updated.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Qualifications

• Bachelor’s degree in business or related field or equivalent work experience
• Minimum of 10 years of experience supporting C-Level Executives
• Experience working within a software as a service (SaaS) company preferred
• Experience working within a start-up and/or ambiguous environment, with proven experience to be adaptable preferred
• Project Management Professional (PMP) certification or equivalent preferred but not required

Bonus Points

• Strives to deeply understand the Company’s and CEO’s priorities, and work with the CEO to ensure that their time is organized accordingly.
• An ability to seek information beyond what is plainly presented to you, with an aim to understanding Exec’s goals & actively finding ways to be helpful in executing these goals.
• Extraordinary organizational skills, and an appreciation for the challenges of supporting a growing team with erse personalities.
• An enthusiastic nature and eager to help wherever you can, and do whatever it takes to ensure progress while being friendly, collaborative and approachable.
• Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task.

#LI-REMOTE

Loyal to our employees

We are a remote-friendly company! We encourage you to apply from anywhere in the United States. We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need (including a little fun). Here is what we offer full-time employees:

• Flexible paid time off, sick and personal days
• At least one holiday per month (sometimes, more!)
• Full health, dental, and vision insurance – Loyal pays the premium for all employees!
• One Time Home Office Setup Stipend For Remote & Hybrid Roles
• Monthly Internet Stipend for Remote & Hybrid Roles
• Long term & short term disability
• 401[k] plan
• 16 Weeks Paid Parental Leave
• 2 Volunteer days per year
• Matching Gift Program
• Participation Grant Program
• Annual Travel/Team Events up to twice per year (post-COVID)

Our Commitment

We believe that the key to Loyal’s success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold.

Loyal is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, and beliefs.

We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Further, consistent with applicable federal and state law, Loyal provides reasonable accommodations when requested by qualified applicants or employees with disabilities, unless doing so would cause an undue hardship. Loyal’s policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If you require a reasonable accommodation in connection with the application process, please contact the Talent Acquisition Department at [email protected].

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

COVID-19 Vaccinations

Consistent with Loyal policy, candidates performing in-person work will be required to show proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law. If you require a reasonable accommodation to Loyal’s vaccination requirement, please contact the People Department at [email protected].

Brand and Corporate Communications Coordinator/Executive Assistant

locations

• United States-Remote
• Hartford, CT
• Atlanta, GA
• Minneapolis, MN
• Chandler, AZ

time type

Full time

job requisition id

JR0025771

Together we strive for everyone’s opportunity towards a better financial future.

Together we stand up for and champion everyone’s access to opportunity. We strive for better together. We advocate for everyone and not against anyone. Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with and those we acquire throughout our lives are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision to be America’s Retirement Company.

Are you ready to join a great company with a winning culture? Start your Voyage Apply Now

Position Summary

The Brand and Corporate Communications Coordinator-Executive Assistant supports the SVP-Chief Brand and Communications Officer and the team of Brand and Corporate Communications professionals who develop and manage internal and external communications, brand, advertising, research and consumer insights, and meetings & events for Voya. Additionally, this role serves as an inidual contributor and project manager in support of large-scale, cross-functional corporate and employee communications initiatives.

Position Description

• Brand and Corporate Communications-specific support such as providing research, writing, and editing assistance for corporate announcements, presentations and various communications campaigns, both internal and external focused (i.e., writing, editing, distribution, maintaining databases, etc.).
• Administrative support such as providing telephone coverage; maintaining calendars; maintaining confidential information; making travel arrangements; coordinating meetings and associated materials; arranging conference calls; and preparing expense reports.
• Presentation support via strong familiarity with PowerPoint.
• Liaise with a variety of important stakeholders on behalf of the department (i.e., company executives and employees, members of the media, opinion leaders, vendors, etc.).
• Serve as a project manager for brand and corporate communications initiatives, as needed.
• General support of corporate internet and intranet sites.
• Successful candidate will be both an independent worker who demonstrates a high level of initiative and someone who can work collaboratively as a part of a team.
• Other duties and projects as assigned.

Skills / Knowledge / Abilities

• 2-5 years in journalism, communications, English or a related field preferred.
• Excellent attention to detail.
• Excellent interpersonal skills/telephone presence.
• A self-motivated team player who is innovative and adaptable to a fast-paced, consistently changing environment.
• Must have schedule flexibility.
• Ability to coordinate and prioritize multiple tasks/projects simultaneously.
• Strong project-management skills.
• Strong familiarity with Microsoft Office computer programs (i.e., Word, PowerPoint, Outlook, Excel, etc.).
• Ability to thrive under the pressure of multiple deadlines.

In addition, candidates identified as top talent for Voya will possess the following critical skills:

• Customer Focused: Passionate about delighting customers and offering unique solutions that exceed expectations.
• Critical Thinking: Ability to reach well-reasoned solutions and solve problems through a thoughtful process of analyzing data.
• Team Mentality: Partner effectively to drive and execute on common goals.
• Business Acumen: Appreciate and understand the financial services industry.
• Learning Agility: Open to new ways of thinking and acquiring new skills to retain a competitive advantage.

#LI-LO1

Be Well. Stay Well.

Voya provides the resources that can make a difference in your lives. To us, this means thriving physically, financially, socially and emotionally. Voya benefits are designed to help you do just that. That’s why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan with generous company matching contributions (up to 6%)
• Voya Retirement Plan employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time 40 hours per calendar year

Learn more about Voya benefits (download PDF)

Critical Skills

At Voya, we have identified the following critical skills which are key to success in our culture:

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Voya Financial is an equal-opportunity employer. Voya Financial provides equal opportunity to qualified iniduals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.

Administrative Assistant – Remote

Remote 

Medal.tv – Operations

Hourly

Medal.tv is one of the fastest-growing consumer applications in gaming! Our users capture and share millions of videos every day. Our mission is to connect people by creating memories while they are physically apart!

We are an international fully remote team, where everyone works autonomously with the expectation that you can be available for team syncs in the same core hours (9:00 am and 12:00 pm PST). The exact times and days vary per team. We offer highly competitive compensation that is location and level-based.

Medal.tv is looking for an hourly full-time entry-level Administrative Assistant who is a multi-tasker with excellent communication skills and an upbeat attitude. This opportunity is ideal for anyone who desires to work in a fast-paced environment while maintaining proper priorities.

As an Administrative Assistant, your responsibilities will include administrative work such as onboarding/offboarding, tracking projects, organizing virtual team events, and working on ad hoc projects. The ideal candidate must be resourceful in seeking solutions, be proactive, and have the ability to handle multiple projects at one time with utmost attention to detail.

Responsibilities

• Assist with onboarding /offboarding.
• Track Operations Projects.
• Plan and organize meetings, calls, and team events.
• Prepare and distribute communications to the team on various topics.
• Maintain ATS system.
• Scheduling meetings across multiple time zones.
• Take meeting attendance.
• Assist on special projects and events as necessary.
• Drafting and sending contracts.

Requirements

• 2+ years experience in an administrative role.
• High technical proficiency in software tools such as Office 360 suite and Google Workspace.
• Impeccable organizational and time-management skills.
• Self-starting personality with the ability to handle multiple projects simultaneously.
• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly.
• Pro-active mindset with a willingness to ask questions and improve processes.
• Exceptional attention to detail as well as ability to see the big picture.
• Demonstrated sense of confidentiality and discretion in your everyday work.
• Excellent written and oral communication skills.
• Ability to function efficiently with minimal direction.

Bonuses

• Proficiency in Notion, Lever, Slack, and Discord.
• A passion for gaming.
• Experience in game or entertainment company.
• Experience working at a start-up or rapidly-growing company.

As a heads up, our typical process is:

• Phone screening
• Up to four interviews with different team members
• Reference checks
• Offer

If you made it all the way here, include “gg” in your note and we will give you a virtual high-five when we talk!

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Title: Executive Assistant

Location: United States

• Human Resources
• Remote – US
• Full Time

Job Description

Salary Range

US Remote 31.73 – 47.12 USD per hour

We help leadership stay focused, organized and efficient while helping people get jobs.

With rapid growth happening on our executive team, our executive support team is following suit. We are a team of trusted business partners that ensure our executives stay organized, travel smoothly, keep a tidy calendar and are prepared for all meetings. This role is unique at Indeed since we have a dedicated team in which you have the ability to collaborate and build with while supporting your leaders.

Responsibilities:

• *Serve as the administrative point of support for Executive Leaders under the CSO|CIO
• *Schedule meetings, engagements, and daily activities as needed
• *Plan, organize and coordinate complex calendars with constant change
• *Coordinate travel arrangements and prepare detailed travel itineraries
• *Manage expense reports in a timely matter
• *Assist with presentation preparations and meeting materials
• *Attend meetings and capture takeaways when requested
• *Handle all confidential/sensitive information and documentation
• *Assist with special projects and perform other duties as assigned
• *Must be available to assist with travel emergencies or other urgent issues that occur outside of normal office hours

Who You Are

About you.

You’re an organization pro, with exceptional attention to detail. You have a supreme sense of urgency, and execute that urgency with a measured, specific approach. You pride yourself in your ability to manage competing priorities. You’re calm in the chaos. You have an uncanny ability to “get stuff done” and play the never ending game of calendar Tetris.

Requirements:

• *Bachelor’s degree or equivalent experience
• *5+ years of administrative support experience required
• *Exceptional written and verbal communication skills
• *Proficiency with using a Mac, Google docs, sheets and slides
• *Experience booking travel, international travel is a plus
• *Comfortable with ambiguity and working in an ever-changing environment
• *Must be detail-oriented, highly organized and able to work independently with minimal direction/supervision
• *Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality
• *Ability to work both independently and as part of a team
• *Proven success prioritizing work and maintaining composure in a fast-paced environment

Salary Range Disclaimer

The base salary range represents the low and high end of the Indeed salary range for this position. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range listed is just one component of Indeed’s total compensation package for employees. Other rewards may include quarterly bonuses, Restricted Stock Units (RSUs), an open Paid Time Off policy, and many region-specific benefits.

Marketing Administrative Assistant

Arden Hills, Minnesota, United States of America

Customer Service & Office Support

Job Id: R-21558

Join Land O’Lakes, Inc., and help us bring food from farmer to fork, building vibrant communities along the way. We’re a global, Fortune 250 company and a farmer-owned cooperative, which means we work for one another—not Wall Street. We’re proud to rank a Top Workplace. We offer:

• Competitive compensation and rewards
• Best-in-class healthcare for you and your family
• Powerful savings programs
• Training and career progression

Marketing Administrative Assistant

The target location for this role is Land O’Lakes Corporate Headquarters in Arden Hills, MN, however this position can be remote (virtual) and located anywhere in the USA.

This position provides administrative support to the Corporate Communication group to include Brand marketing, Marketing Excellence, and Insights Research. Responsibilities include meeting and event scheduling and coordination, executing project plans, professional phone coverage, filing, travel coordination, processing invoices, document and presentation design and development, and a variety of other special assignments.

Qualifications:

Experience-Education (Required):

• High School diploma along with a minimum of 5+ years’ administrative support experience in a corporate environment.
• Computer skills including Outlook, PowerPoint, Word, Excel, and Expense reporting systems required.
• Must be comfortable using and helping others in use of different communication devices such as iPhones, Ipads, cell phones, etc.

Competencies-Skills (Required):

• Ability to proactively support multiple independent team members – thinking ahead and anticipating needs.
• Must demonstrate effective verbal and written communication skills – keeping team members updated on status of requests.
• Incumbent must be able to work independently and collaboratively as a team member.
• This is a fast-paced environment which requires the ability to work under pressure to meet multiple deadlines and priorities while maintaining a high level of quality and confidentiality.
• Must demonstrate flexibility and adaptability to change, strong organizational skills with a process-improvement mindset and the ability to effectively prioritize workload.
• This is a high-profile position that interacts with all levels of management including senior executives.

Experience-Education (Preferred):

• Post-secondary education desired. Advanced PowerPoint skills beneficial. Project planning a plus.

Competencies-Skills (Preferred):

• High level of energy, quick learner and can-do attitude, comfortable working with confidential information.

Land O’Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including pre- and post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.

Legal Assistant

New York, NY

Full time

R228636

You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you’ve landed in the right place.

We are seeking an experienced Legal Assistant to provide full litigation support. The ideal candidate will join a high-volume, paperless environment that is both dynamic and rewarding. Our collaborative, team-oriented legal support team is passionate about insurance defense. The selected candidate for this position shall work remotely in support of our New York Staff Legal office.

Key responsibilities are as follows:

• Utilizes appropriate software to timely prepare, e-file and serve (as appropriate) correspondence, briefs, motions, pleadings, discovery, deposition notice and other documents required by the New York courts
• Keeps attorney calendar current based on court notifications and depositions
• Assist attorneys as needed in preparation for trial
• Provides extensive scheduling and calendar activity, including depositions on an as needed basis
• Reviews electronic mail daily
• Maintains our electronic legal files
• Processes invoices for payment
• Offers professional diplomacy during each interaction with clients, opposing counsel, attorneys, teammates, claim partners and court employees
• Assist in overall support of the office as needed which could include case matching, mail handling, filing in an electronic case management system, CD duplication, PDF creation and compilation, file conversion, etc.

Qualifications:

• Minimum of 3 years of experience as a Legal Assistant within a paperless insurance defense law office or corporate law department
• Strong working knowledge of the New York court systems and processes
• Subrogation experience is preferred
• Tort experience in personal injury work is strongly preferred
• Trial preparation experience is a plus
• Demonstrated experience in a high-volume litigation environment with familiarity in document production, discovery preparation, Outlook calendar maintenance and data maintenance for clients
• Strong multi-tasking, organizational and time management skills
• Proficiency with case management software
• Strong familiarity with MS Office (Word, Excel, Outlook, OneNote, Teams, & PowerPoint)
• Ability to meet productivity targets in a fast-paced, team-oriented environment
• Strong written and verbal communication skills
• Excellent organizational skills, especially regarding prioritizing work activities for multiple attorneys
• Must be able to manipulate electronic documents such as TIF, PDF and JPG formats

For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wifi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 5Mbps/30Mbps will be required. To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$43,040 – $64,560

Broker Coordinator

Location: Remote, US

Job Summary

Under general supervision, provides dedicated administrative support to assigned Broker Sales Professionals (BSPs) and their respective book of business; consistently represents the department as a liaison for any unresolved concerns between the Broker Sales office, internal departments, external contacts, and the BSPs, maintaining effective working relationships to ensure concerns are promptly and completely resolved within established guidelines; assists with onboarding new BSPs and fosters those relationships in order to adequately partner with and ensure their success

Principal Duties & Responsibilities

• Facilitates different elements of broker enrollments and case development including, but not limited to, formulating/submitting product proposal requests for approval, ordering and delivering brochures, enrollment, and marketing materials through the web ordering process and working with assigned service areas to follow the workflow for enrollment collateral on behalf of the BSP where required

• Compiles and keys information on account activity and pipeline data for all assigned brokers into the sales CRM system and ensures that information is current and accurate; gathers, organizes, and formats data or updates reports for management; completes documents and responses to inquiries, following standard procedures; identifies and suggests solutions to administrative problems; coordinates support from other departments and/or isions to resolve problems or complete assignments

• Performs data entry to update database and/or spreadsheet information; reviews and enters data for accuracy and completeness while maintaining established service/productivity levels and meeting service quality; completes relevant logs, forms, etc., and prepares all supporting documentation required to process each transaction; adhering to Aflac policies and procedures, processes expense reports, invoice payments, and purchase orders for budget purposes

• Facilitates the planning of various BSP events, lunches, meetings, webinars, conference calls, etc.; manages/maintains broker maps, contact lists, and distribution lists; supports regional and strategic strategy meetings as needed, partnering with sales leadership to create agendas and finalize all materials to ensure a successful meeting; stays abreast of current product and service updates affecting assigned brokers

• Maintains effective and accurate electronic or manual filing systems that provide a quick-reference database for transactions and other department activities; logs, stamps, copies, and prepares documents for imaging; maintains an up-to-date procedure manual that provides accurate step-bystep procedures to accomplish all assigned tasks

Education & Experience Required

• Bachelor’s Degree in Business Administration or a related field
• two years of related experience

Or an equivalent combination of education and experience

Job Knowledge & Skills

• General understanding of Aflac’s policies/procedures for case setup and enrollment materials

• General understanding of the Career Broker Sales model (career and broker side of the organization)

• Excellent oral, written and interpersonal communications skills to effectively interact with internal and external customers

• Excellent listening skills and organizational ability

• Problem-solving and teamwork-facilitating skills

Competencies

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations