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Legal Assistant

New York, NY

Full time

R228636

You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you’ve landed in the right place.

We are seeking an experienced Legal Assistant to provide full litigation support. The ideal candidate will join a high-volume, paperless environment that is both dynamic and rewarding. Our collaborative, team-oriented legal support team is passionate about insurance defense. The selected candidate for this position shall work remotely in support of our New York Staff Legal office.

Key responsibilities are as follows:

• Utilizes appropriate software to timely prepare, e-file and serve (as appropriate) correspondence, briefs, motions, pleadings, discovery, deposition notice and other documents required by the New York courts
• Keeps attorney calendar current based on court notifications and depositions
• Assist attorneys as needed in preparation for trial
• Provides extensive scheduling and calendar activity, including depositions on an as needed basis
• Reviews electronic mail daily
• Maintains our electronic legal files
• Processes invoices for payment
• Offers professional diplomacy during each interaction with clients, opposing counsel, attorneys, teammates, claim partners and court employees
• Assist in overall support of the office as needed which could include case matching, mail handling, filing in an electronic case management system, CD duplication, PDF creation and compilation, file conversion, etc.

Qualifications:

• Minimum of 3 years of experience as a Legal Assistant within a paperless insurance defense law office or corporate law department
• Strong working knowledge of the New York court systems and processes
• Subrogation experience is preferred
• Tort experience in personal injury work is strongly preferred
• Trial preparation experience is a plus
• Demonstrated experience in a high-volume litigation environment with familiarity in document production, discovery preparation, Outlook calendar maintenance and data maintenance for clients
• Strong multi-tasking, organizational and time management skills
• Proficiency with case management software
• Strong familiarity with MS Office (Word, Excel, Outlook, OneNote, Teams, & PowerPoint)
• Ability to meet productivity targets in a fast-paced, team-oriented environment
• Strong written and verbal communication skills
• Excellent organizational skills, especially regarding prioritizing work activities for multiple attorneys
• Must be able to manipulate electronic documents such as TIF, PDF and JPG formats

For full-time, occasional, part-time or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wifi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) minimum upload/download speeds of 5Mbps/30Mbps will be required. To confirm whether your Internet system has sufficient speeds, please visit http://www.speedtest.net from your personal computer.

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford’s total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$43,040 – $64,560

Broker Coordinator

Location: Remote, US

Job Summary

Under general supervision, provides dedicated administrative support to assigned Broker Sales Professionals (BSPs) and their respective book of business; consistently represents the department as a liaison for any unresolved concerns between the Broker Sales office, internal departments, external contacts, and the BSPs, maintaining effective working relationships to ensure concerns are promptly and completely resolved within established guidelines; assists with onboarding new BSPs and fosters those relationships in order to adequately partner with and ensure their success

Principal Duties & Responsibilities

• Facilitates different elements of broker enrollments and case development including, but not limited to, formulating/submitting product proposal requests for approval, ordering and delivering brochures, enrollment, and marketing materials through the web ordering process and working with assigned service areas to follow the workflow for enrollment collateral on behalf of the BSP where required

• Compiles and keys information on account activity and pipeline data for all assigned brokers into the sales CRM system and ensures that information is current and accurate; gathers, organizes, and formats data or updates reports for management; completes documents and responses to inquiries, following standard procedures; identifies and suggests solutions to administrative problems; coordinates support from other departments and/or isions to resolve problems or complete assignments

• Performs data entry to update database and/or spreadsheet information; reviews and enters data for accuracy and completeness while maintaining established service/productivity levels and meeting service quality; completes relevant logs, forms, etc., and prepares all supporting documentation required to process each transaction; adhering to Aflac policies and procedures, processes expense reports, invoice payments, and purchase orders for budget purposes

• Facilitates the planning of various BSP events, lunches, meetings, webinars, conference calls, etc.; manages/maintains broker maps, contact lists, and distribution lists; supports regional and strategic strategy meetings as needed, partnering with sales leadership to create agendas and finalize all materials to ensure a successful meeting; stays abreast of current product and service updates affecting assigned brokers

• Maintains effective and accurate electronic or manual filing systems that provide a quick-reference database for transactions and other department activities; logs, stamps, copies, and prepares documents for imaging; maintains an up-to-date procedure manual that provides accurate step-bystep procedures to accomplish all assigned tasks

Education & Experience Required

• Bachelor’s Degree in Business Administration or a related field
• two years of related experience

Or an equivalent combination of education and experience

Job Knowledge & Skills

• General understanding of Aflac’s policies/procedures for case setup and enrollment materials

• General understanding of the Career Broker Sales model (career and broker side of the organization)

• Excellent oral, written and interpersonal communications skills to effectively interact with internal and external customers

• Excellent listening skills and organizational ability

• Problem-solving and teamwork-facilitating skills

Competencies

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations