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Executive Assistant, Markets & Transformations

Title: Operations Assistant – Retirement Services

Location: United States

Job Description:

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. More than 10,000 of the industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as the Operations Assistant – Retirement Services at MMA.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and iniduals seeking limitless possibilities. With 180 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh McLennan (NYSE: MMC).

A day in the life.

As our Operations Assistant – Retirement Services on the Retirement Services team, you’ll report to the Director, Business Operations – Retirement Services, and will support the entire National Retirement Services team. As the Operations Assistant – Retirement Services you will be responsible for various administrative tasks such as documenting, record-keeping, and scheduling meetings/conferences. You will be expected to help identify opportunities to optimize operational processes and procedures to enhance efficiency and effectiveness within the department. In addition, there will be various ad-hoc day-to-day business tasks. You will collaborate with the National Retirement Services team on projects and initiatives as well as various other departments and stakeholders to facilitate seamless communication.

Our future colleague.

We’d love to meet you if your professional track record includes these skills:

• 1+ year of administrative work, ideally in a related business

• Highly organized

• Strong communication skills

• Advanced knowledge of Microsoft Office Suite –Outlook, Excel, and PowerPoint

We know there are excellent candidates who might not check all of these boxes. Don’t be shy. If you’re close, we’d be very interested in meeting you.

Valuable benefits.

We value and respect the impact our colleagues make every day both inside and outside our organization. We’ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are:

• Generous time off, including personal and volunteering

• Tuition reimbursement and professional development opportunities

• Remote work

• Charitable contribution match programs

• Stock purchase opportunities

The applicable base salary range for this role is $45,900.00-$85,700.00. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other wellbeing programs as well as employee assistance programs.

Who you are is who we are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

#LI-Remote

Atlassian Remote.co3 months ago

Apply Now3 months ago

location: remoteus

Executive Assistant, Markets & Transformations

Enterprise Business Services | San Francisco, United States | Remote, Remote | Full-Time

Apply for this job

Our Leadership Operations team is a global team of over 60 Executive and Administrative Assistants. Our mission is to Supercharge Atlassian leaders – unleashing their focus and productivity. Teamwork is at the core of everything we do and we work openly and collaboratively across the business. Leadership Operations operates as a centralized team, meaning you will report to a Team Manager who understands your craft as an EA and who will partner with you and your leaders.

Are you passionate about the Executive Assistant craft? Do you wish to join a TEAM of administrative professionals who are doing the best work of their lives? If so, this may be the perfect opportunity for you!

Join us. We’re hiring an Executive Assistant with a background in supporting leaders at scale. This role will partner with leaders in our Markets & Transformations org.

Compensation

At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. To support this goal, the baseline of our range is higher than that of the typical market range, but in turn we expect to hire most candidates near this baseline. Base pay within the range is ultimately determined by a candidate’s skills, expertise, or experience. In the United States, we have three geographic pay zones. For this role, our current base pay ranges for new hires in each zone are:

Zone A: $99,700 – $132,900

Zone B: $89,800 – $119,700

Zone C: $82,800 – $110,400

This role may also be eligible for benefits, bonuses, commissions, and equity.

Please visit go.atlassian.com/payzones for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

What you’ll do

Deliver excellence in all foundational EA tasks – calendar management, email management, travel, expenses, and administration.
Partner with your leaders to manage their time and ensure they’re well-prepped for all meetings. Develop trusted relationships with leaders and internal and external partners to stay in rhythm on priorities and actions.
Bring teams together and be a common thread and connection point within a global team.
Participate in meetings, preparing agendas, taking notes, and leading action items.
Run virtual and in-person events.
Help draft communications on behalf of leaders – including presentations, blogs, emails – and review datasets (e.g. engagement surveys) to create insightful reports.
Lead/participate in ad hoc projects.
Participate in Leadership Ops meetings, contribute to our craft and build relationships throughout the team.

Your background

You have 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders.
You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers.
You’re a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritizing demands.
You’re a craft expert. You have experience planning remote and in-person events and meetings at scale. You work at speed and navigate new technologies and systems that make work more efficient.
You thrive in a distributed workplace. You can run with little direction and make decisions based on data and experience. You’re a high performer and keen to drive impact.

Ceros Remote.co3 months ago

Apply Now3 months ago

location: remoteus

Executive Assistant - LEGAL

Executive Assistant (Part-Time)

Remote US

Location: Remote US

Reporting Into: CEO

Compensation: $25-$30/hour, depending on location and experience

About Ceros

At Ceros, we believe content is your most valuable asset. It forms the foundation of your brand, shaping first impressions and setting the stage for successful engagement with your audience throughout every stage of the buying journey. In a world where buyers are inundated with endless media, the need for your content to cut through the noise is critical to ensuring it has an impact.

Our no-code content creation platform empowers businesses to transform the buying journey with rich, interactive content that captures the attention of today’s busy buyers and drives real business outcomes. The platform makes it faster, easier, and more cost-effective to create premium content, allowing businesses to scale it across their go-to-market programs.

Today, Ceros powers some of the most engaging experiences on the web. In 2023 alone, interactive content created with Ceros — from landing pages and pitch decks to case studies and guides — was viewed more than half a billion times, with over 3 million comments added using MarkUp, our visual collaboration tool.

Working at Ceros means making an impact at scale. Our products and services are beloved by over 500,000 users and leveraged by leading brands including Workday, Colliers, Getty, McKesson, and McKinsey. Ceros is backed by top-tier investors, including Sumeru Equity Partners, Grotech Ventures, Greycroft, and Starvest Partners.

The Role

We’re on the lookout for a proactive and super organized Part-Time Executive Assistant to support our CEO. You’ll be tackling a variety of admin and executive tasks to keep things running smoothly. While this is a part-time role, we value flexibility and the ability to jump in when last-minute requests pop up.

Key Responsibilities

Manage and prioritize CEO’s calendar, thoughtful scheduling of meetings, and resolving scheduling conflicts
Maintaining confidential information and effectively managing competing projects
Coordinate meetings and prep materials
Provide ad-hoc support as needed

Practical stuff we anticipate you having

1-3+ years experience as an Executive Assistant to leadership roles
Ability to work independently and as part of a team
Ability to manage multiple projects, and overlapping priorities
Clear, effective, engaging communication style
Exceptional organizational abilities, problem-solving skills, and attention to detail
Ability to manage confidential/sensitive information with discretion
Tech-savvy; ability to learn new platforms (ex., Zoom; Slack; GSuite; Guru)

Key Things to Know

We want you to start ASAP
This is a non-exempt part-time position
General working hours for this role: 9am-2pm MST, Monday – Thursday (+ flexibility to hop on for add’l support)
Ability to work across MST and EST
This is a remote first role

Benefits

Flexible vacation + paid sick days
Excellent gear (Macbook Air, external monitor, etc.)
Unlimited access to co-working spaces around the globe

At Ceros, we are deeply committed to the recruitment, retention, and growth of erse talent; uniting people from unique backgrounds in our shared passion for unlocking creativity through technology.

As an equal opportunity employer, we prohibit any unlawful discrimination against a job applicant on the basis of their race, color, religion, veteran status, parental status, gender identity or expression, transgender status, sexual orientation, national origin, age, disability or genetic information. We respect the laws enforced by the EEOC and are dedicated to going above and beyond in fostering ersity across our company.

Pay range varies depending on qualifications and experience

Base Salary

$25—$30 USD

Circana Remote.co3 months ago

Apply Now3 months ago

location: remoteus

administrative assistant, East/Central Carolinas (Remote - U.S.)

Executive Assistant – LEGAL

Job Category: Administration

Requisition Number: EXECU011686

Posting Details

Full-Time
Remote
Locations

Showing 1 location

United States

Job Details

Description

Executive Assistant – LEGAL

Let’s be unstoppable together!

Circana (formerly IRI and NPD) is the leading advisor on the complexity of consumer behavior. Through unparalleled technology, advanced analytics, cross-industry data, and deep expertise, we provide clarity that helps almost 7,000 of the world’s leading brands and retailers take action and unlock business growth. We understand more about the complete consumer, the complete store, and the complete wallet so our clients can go beyond the data to apply insights, ignite innovation, meet consumer demand, and outpace the competition.

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to ersity, equity, and inclusion as we believe in the undeniable strength that ersity brings to our business, employees, clients, and communities (with us you can always bring your full self to work). Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Learn more at www.circana.com.

What will you be doing?

Deliver exceptional support to the Chief Legal Officer and the Legal Team on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana procedures, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.

Job Responsibilities

Develop and maintain a rapport with the senior executives, stakeholders, and vendors through strong lines of communication.
Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
Assist with various tasks, including, but not limited to maintaining distribution lists and the Legal Team calendar.
Cross functional training /meeting coordination.
Manager the calendar of the Chief Legal Officer and schedule meetings on their behalf.
Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation.
Serve as a custodian of corporate/legal documents requiring record keeping of decisions/approvals.
Maintain and refine processes that support the organization.

Requirements

5+ years’ experience providing C-Level administrative support.
Superb level of professionalism, business acumen and maturity.
Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
High proficiency in MS Office and auxiliary platforms e.g., MS Teams.
Strong project and task management skills.
Ability to multitask and adjust in a fast-paced environment.
Experience in scheduling assistance and calendar management.
Ability to adjust working schedule as needed to support meetings before and after office hours.
Experience with Concur a plus.
Experience with DocuSign and Adobe.

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

Stay Curious: Being hungry to learn and grow, always asking the big questions
Seek Clarity: Embracing complexity to create clarity and inspire action
Own the Outcome: Being accountable for decisions and taking ownership of our choices
Center on the Client: Relentlessly adding value for our customers
Be a Challenger: Never complacent, always striving for continuous improvement
Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect and integrity
Commit to each other: Contributing to making Circana a great place to work for everyone

Location

This position can be located in the following area(s): US remote – pref. Chicago for onsite support with meetings/clients.

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

The salary range for this role is $65,000 – $95,000.

#LI-JC1

Equal Opportunity Employer/Protected Veterans/Iniduals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to iniduals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Starbucks Remote.co3 months ago

Apply Now3 months ago

location: remoteus

administrative assistant, East/Central Carolinas (Remote – U.S.)

2401 Utah Ave S #800, Seattle, Washington, United States • Remote

ID: 240073138

Job Description

Brand

Starbucks Coffee Company

Job Category

Administrative Support

Job Level

Inidual Contributor

Remote/ Hybrid

Yes-Remote

Pay

$23.37-$39.66 hour

Bonus Eligible

Now Brewing administrative assistant, East/Central Carolinas #tobeapartner

* The pay range for this position may be narrower than that displayed, depending on where the work is performed

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

This position contributes to Starbucks success by providing advanced, dedicated administrative support of a confidential and complex nature to one or more executives. Handles confidential and non-routine information. Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.

As an administrative assistant, you will…

Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
Works with facilities department in planning and organizing team space maintenance and facilities moves
Provides support and resources to department hiring managers for new partner setup and immersion activities
Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive’s travel such as currency, weather, culture and locale to ensure executive’s effective use of time and resources to promote productivity
Actively engages with executive’s direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
Serves as a peer leader to administrative team within function
Advises department in the use of the business unit or department’s products and services. Takes initiative to provide training and coaching when appropriate
Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
Supports executive, department and administrative team in coffee education as a part of Starbucks core business
Maintains regular and punctual attendance

We’d love to hear from people with:

Adaptability – comfortable in adapting and demonstrate flexibility in responding to change.
Collaboration – demonstrate confidence, composure and professionalism: able to build trust and works collaboratively in a team environment.
Communication – able to communicate clearly and concisely, both verbal and written.
Customer Services – demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.
Organization – strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.
Technology – proficient with Microsoft Office 365 and virtual tools.
Time Management – able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on commitments.

As a Starbucks partner, you (and your family) will have access to medical, dental, vision, basic and supplemental life insurance, and other voluntary insurance benefits. Partners have access to short-term and long-term disability, paid parental leave, family expansion reimbursement, paid vacation from date of hire*, sick time (accrued at 1 hour for every 25 hours worked), eight paid holidays, and two personal days per year. Starbucks also offers eligible partners participation in a 401(k) retirement plan with employer match, a discounted company stock program (S.I.P.), Starbucks equity program (Bean Stock), incentivized emergency savings, and financial well-being tools. Additionally, Starbucks offers 100% upfront tuition coverage for a first-time bachelor’s degree through Arizona State University’s online program via the Starbucks College Achievement Plan, student loan management resources, and access to other educational opportunities. You will also have access to backup care and DACA reimbursement. Starbucks will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, and in accordance with its plans and policies. This list is subject to change depending on collective bargaining in locations where partners have a certified bargaining representative. For additional information regarding partner perks and more detailed information about benefits, go to starbucksbenefits.com.

*If you are working in CA, CO, IL, LA, ME, MA, NE, ND or RI, you will accrue vacation up to a maximum of 120 hours (190 in CA) for roles below director and 200 hours (316 in CA) for roles at director or above. For roles in other states, you will be granted vacation time starting at 120 hours annually for roles below director and 200 hours annually for roles director and above.

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, geographical location, and internal equity. At Starbucks, it is not typical for an inidual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate.

Join us and inspire with every cup. Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation, marital status, military or veteran status, gender identity and expression, genetic information, or any other factor protected by law.

We are committed to creating a erse and welcoming workplace that includes partners with erse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers throughout our global communities. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances. Starbucks Corporation is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at [email protected].

Panorama Education Remote.co3 months ago

Apply Now3 months ago

location: remoteus

Executive Assistant, Client Operations & Finance

Title: Executive Assistant

Location: United States

Job Description:

About Panorama:

Panorama is a fast-growing national technology company focused on radically improving education. More than 2,000 school systems serving 15 million students across all 50 states have adopted our platform to understand students’ academic and social-emotional strengths and to identify those in need of additional support. School systems turn to our suite of tools to ensure that every child gets the support they need, including school climate and social-emotional learning surveys, tiered intervention planning, and professional development.

Panoramians can choose to work fully remote anywhere within the Continental United States, in-person from our Boston office, or a hybrid option.

About the Role:

As an Executive Assistant and People Operations Coordinator, you will play a critical role in supporting the Chief People Officer and the broader People team. This role combines traditional executive assistant responsibilities with strategic project management and operational support. You will be a trusted advisor, providing exceptional administrative support while also contributing to the strategic direction of the People team.

This role is remote with a preference for candidates based in Austin, TX.

Job Responsibilities:

Executive Support (20-30%)

Provide comprehensive executive support to the Chief People Officer and two additional C-level executives, including calendar management, travel arrangements, and expense reporting.
Manage demanding schedules, prioritizing tasks effectively to ensure optimal efficiency.
Prepare correspondence, reports, and presentations as needed.
Handle confidential information with the utmost discretion.
Provide exceptional after-hours support when required to address urgent C-level requests (such as travel changes) and maintain business continuity.

People Operations and Project Management (50%)

Serve as an embedded member of the People team, contributing to strategic initiatives and projects.
Prepare and coordinate materials for board and executive meetings, including presentations and reports.
Proactively identify and address potential challenges, anticipating the CPO’s needs and implementing solutions.
Manage and oversee a variety of People Team projects and programs, including offsites, event, and internal communications.
Build strong relationships with internal and external stakeholders to facilitate efficient operations.

Executive Support Team Collaboration (20-30%)

As a member of Panorama’s three-person executive support team, collaborate with colleagues to ensure seamless operations.
Provide back-up support to other executive assistants as needed.
Contribute to the development and implementation of processes and procedures.
Participate in cross-functional projects to support the broader organization.

Qualifications

Minimum of 7 years of combined professional experience in any of the following: executive / senior level administrative support, HR generalist / people operations, project coordination/management, customer success preferably within a fast-paced, dynamic tech organization.
Strong project management skills with a proven ability to manage multiple projects simultaneously.
Exceptional organizational and time management skills with a keen attention to detail.
Excellent written and verbal communication skills with the ability to effectively communicate at all levels of the organization.
Exceptional interpersonal and communication skills to represent the CPO and People team with professionalism, poise, and discretion.
Advanced level proficiency in Google Workspace (Gmail, Google Calendar, Google Docs, Google Slides). Proficiency in Google Sheets.
Demonstrated ability to anticipate needs, problem-solve, and take initiative.
Strong interpersonal skills and the ability to build rapport with erse stakeholders.
Discretion and ability to handle confidential information with the utmost professionalism.
Bachelor’s degree preferred.
Demonstrated ability to anticipate and address the urgent needs of C-level executives, including availability to respond to after-hours requests as necessary.
Experience in the human resources or people operations field is a plus.
This role is remote with a preference for candidates based in Austin, TX.
Ability to travel domestically for in-person meetings as required.

Base Salary: $82,800 – $110,400

The “Base Salary” range represents the low and high end of the anticipated salary range for this position across all US locations. The determination of this anticipated Base Salary range involves the consideration of many factors in making compensation decisions including but not limited to: unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. Our anticipated Base Salary determination is just one component of Panorama’s competitive total rewards strategy that also includes annual bonus or commission awards, equity awards, as well as other region-specific health and welfare benefits.

Panorama Education is dedicated to building a erse and inclusive company because we serve students, educators and families from tremendously erse backgrounds and identities across the country; we’ve seen how our product and impact are strengthened the more we reflect that ersity. In addition, we have found (and we believe the research) that erse teams are higher-performing, and we embrace the varied perspectives that our team members share with each other. As such, we are an Equal Opportunity Employer. Panorama also has a policy on maintaining a drug-free workplace.

#LI-Remote #BI-Remote

Wrapbook Remote.co3 months ago

Apply Now3 months ago

location: remoteus

Administrative Assistant, Business Development and Partnerships

Executive Assistant, Client Operations & Finance

Location

Remote

Type

Full time

Department

Operations

Compensation

Zone A: San Francisco, Los Angeles, Seattle, New York City, Boston, San Diego, Washington DC$88K – $119.9K
Zone B: All Other US Locations$74K – $100.8K
Zone C: All Locations in CanadaCA$74K – CA$100.8K

Wrapbook employs iniduals across the United States and Canada, and the salary range spans multiple geographic zones based on market benchmark data. Your zone is dependent on where you live. (The compensation listed is not inclusive of any bonus, commission, benefits, or equity that might exist in your total compensation package.)

OverviewApplication

About Us:

Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team.

Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position.

The Opportunity – (Remote – USA / CANADA)

As an Executive Assistant, you’re at the heart of your team’s business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your Executives and managers and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with where the business is going. You also use that knowledge to strategically support your team’s projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

You build strong relationships with multiple stakeholders and have your finger on the pulse of the team. You are a force multiplier to any Executive that you work with. Beyond responding well to specific directions, you’re a self-starter: accustomed to owning a process from start to finish, and especially insistent on tying up loose ends and delivering final results that sing. Above all, you are curious: about tech, operations or Finance at Wrapbook, or about supporting the production industry – or all of the above. You understand that things move at a fast pace and you are excited to be part of a team that is passionate about its mission.

What you’ll do:

Provide administrative support, including calendar and travel management, expense management to the Executives you support
Own team meetings, collaborate with the Executives on the agenda and contribute to the success and efficiency of the meetings
Coordinate team projects, holding owners and contributors accountable for timely deliverables
Own the department’s operational calendar. Keep track of key due dates and reminders and own the deliverable reminder process
Plan and organize internal and external programs and events and manage event logistics in collaboration with internal partners and external vendors.
Providing hands-on support for the executives including creating presentation templates in Google slides and meeting content in Notion.
Assists in the upkeep and maintenance of our centralized Notion team pages.
Helps update and centralize Standard Operating Procedures (SOPs) used by the team.
Helps coordinate and drive external professional development training sessions and virtual socialization events.
Support the business operations team to coordinate our company-wide Monthly Business Review.
Consolidates and distribute weekly and monthly reports on metrics with commentary for key leaders to review
Work on various projects and tasks as needed

What you’ll have:

5+ years supporting C-Suite Executives
Excellent verbal and written communication skills
Extremely organized and proactive
Sense of ownership and comfort with ambiguity—we are building something new which is an opportunity to contribute but also means we don’t have all the answers yet!
Excellent organizational skills including time management, goal setting, and attention to detail
Demonstrated ability to build trusting relationships across all levels of an organization

Why Join Us

At Wrapbook, creativity meets technology — and not just in the product.

In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include:

Unlimited Paid Time Off
Work from anywhere in Canada and USA
Health and Dental benefits
Up to $1500 towards IT set up for your home
Up to 2% matching RRSP / 401K
Learning and Development opportunities
Up to $50 USD/ $66.50 CAD towards Internet/Cell phone service

Our Pledge to Fostering an Inclusive and Safe Workplace:

Wrapbook pledges to be a harassment- and discrimination-free space for everyone, regardless of age, disability, ethnicity, gender identity or expression, nationality, neurotype, personal appearance, political affiliation, professional background, race, religion, or sexual identity or orientation.

FHI 360 Remote.co3 months ago

Apply Now3 months ago

location: remoteus

Administrative Assistant, Business Development and Partnerships

locations

US-REMOTE-DC

USA-Remote (Any)

US-REMOTE-NC

Full time

job requisition id

Requisition – 2024201033

Job Summary

Performs a variety of administrative and office support duties. Position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing, and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying. The range of duties includes, but is not limited to, collecting, and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory. Positions may serve as the primary staff assistant to a department or manager. At the advanced level, may serve as a lead worker or may provide supervision to other employees.

Note: This position typically supports a large/complex-level size project/department, provides support to multiple teams/departments or is part of an administrative staff in support of a large/highly complexed project team/department.

Accountabilities:

Performs advanced level administrative tasks.
Serves as the primary point of contact for input from internal and external contacts.
Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail
Coordinate Business Unit organizational team meetings, BU Leadership Team meetings, secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc.
Ensure that communications are promptly and accurately dispatched.
Takes messages or fields/answers routine and non- routine questions.
Works in cooperation with other Administrative Associates to cover phones.
Responsible for the development and design of improved administrative procedures to promote the timely processing and submission of all administrative deliverables.
Responds to staff requests for administrative support as needed.
Sets up and maintain files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports.
Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution.
Communicates with both internal and external personnel as required.
Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions.
Performs desktop publishing, creates and develops visual presentations
Establishes, develops, maintains and updates library of trade journals and magazines.
Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for members of the department.
Works independently or as a member of a team on special and ongoing projects.
Acts as a liaison with other departments and outside agencies, including senior/executive management.
Handles confidential and non-routine information and explains departmental policies when necessary.
Designs and produces general correspondences, memos, charts, tables, graphs, business plans, etc.
Proofreads copy for spelling, grammar, and layout, making appropriate changes.
Schedules and arranges meetings and conferences for management.
Prepares agendas, notices, minutes, and resolutions for corporate meetings.
Assist with coordination of meetings, facilities planning, and logistics required.
Takes minutes, prepare, and distribute to appropriate staff.
Coordinates special projects, at the request of management, which may include planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures.
Supports management in maintenance of the department finances.
Coordinates set-up, invoicing, and payment for third party suppliers and outside vendors.
Maintains various databases and spreadsheet files as requested by management.
Assigns work/task responsibilities for projects as directed by management.
Assists with the gathering, compiling and evaluation of project due diligence data.
Familiar with departmental guidelines.
Enforces and adheres to organization policies and procedures including corporate guidelines and best practices.
Maintains of library and classification and filing of new items.

Applied Knowledge & Skills:

Demonstrates in-depth understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.
Uses established filing and data systems, functions, and/or procedures that require knowledge of the program.
Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.
In-depth understanding of software used to perform day-to-day functions.
Uses office software programs, information systems, and office equipment to access, input, and verify standard information.
Communicates information clearly to staff, clients, and/or public about services, processes, and procedures using prescribed or established guidelines.
Utilizes program specific terminology.

Problem Solving & Impact:

Resolves and/or develops recommendations for issues and problems having broad impact.
Problem resolution may require some analysis of policy and procedures.
Serves as a resource to others in resolving non-standard issues and problems.
Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.

Supervision Given/Received:

Limited supervision.
May coordinate workload with other support staff across department(s).
No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments.
Contacts are frequent with iniduals representing other departments, and/or representing outside organizations.
Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be sensitive nature.

Education:

Associate’s degree or International Equivalent in Business Administration or Related Field.
Bachelor’s Degree preferred.

Experience:

Typically requires a minimum of 5+ years of relevant experience.
Experience in monitoring the use of expenditures to meet organizational objectives and compliance.
Science or health-related field experience preferred.

Typical Physical Demands:

Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.

Technology to be Used:

Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

Less than 10%

The expected US Based hiring salary range for this role is listed below. Candidate FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: $58,000 – $74,000

International hiring ranges will differ based on location.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Production Assistant

loanDepot Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Senior Administrative Assistant

Production Assistant

Retail Sales | Remote

Description

Position at loanDepot

Position Summary:

The Production Assistant is responsible for supporting the Loan Consultants and/or Sales Managers in administrative marketing and support actions related to serving clients, borrowers and business partners. In general, the Production Assistant is not licensed, except in specific situations. If fully licensed, the production assistant may perform certain originator actions (where allowable by law) on behalf of the Loan Consultant and/or Sales Manager.

Responsibilities:

Manages calendars to set up appointments and outside sales meetings and assists with CRM activities for Loan Consultants and/or Sales Managers.
Provides customer service to borrowers and any external business partners as identified by the Loan Consultants; attends external business functions and mandatory meetings with the Loan Consultants, as requested.
Helps facilitate open communication with borrowers and Loan Processors at the branch or in the corporate office.
Interacts with the processing organization and operations to ensure that all files are closed on behalf of assigned Loan Consultants.
Provides daily / weekly status updates to the Loan Consultants regarding all files currently in progress.
If licensed, may assist Loan Consultants with originator duties and responsibilities up to and where allowable by law
Complies with organizational standards, polices, and procedures, while developing and maintaining respect with all employees and management.
Exercises initiative in organizing and completing assigned tasks according to established guidelines, safety standards and procedures, deadlines and department parameters.
Meets established productivity and task management standards or seeks assistance.

Requirements:

High School Degree or equivalent general education degree (GED) required.
One (1) + years’ experience working in a similar field preferred.
Effective organizational and time management skills.
Exceptional verbal, written and interpersonal communication skills.
Ability to work with little to no supervision while performing duties.
Continuing education classes required by licensing authority may be required if license is obtained
Continuing training classes required by the company to meet CFPB requirements

Why work for #teamloanDepot:

Aggressive compensation package based on experience and skill set.
Inclusive, erse, and collaborative culture where people from all backgrounds can thrive.
Work with other passionate, purposeful, and customer-centric people.
Extensive internal growth and professional development opportunities including tuition reimbursement.
Comprehensive benefits package including Medical/Dental/Vision.
Wellness program to support both mental and physical health.
Generous paid time off for both exempt and non-exempt positions.

About loanDepot:

loanDepot (NYSE: LDI) is a digital commerce company committed to serving its customers throughout the home ownership journey. Since its launch in 2010, loanDepot has revolutionized the mortgage industry with a digital-first approach that makes it easier, faster, and less stressful to purchase or refinance a home. Today, as the nation’s second largest non-bank retail mortgage lender, loanDepot enables customers to achieve the American dream of homeownership through a broad suite of lending and real estate services that simplify one of life’s most complex transactions. With headquarters in Southern California and offices nationwide, loanDepot is committed to serving the communities in which its team lives and works through a variety of local, regional, and national philanthropic efforts.

Base pay is one part of our total compensation package. The base pay for this role is $19.00 to $22.50/hour.

We are an equal opportunity employer and value ersity in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Workiva Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Research Admin Specialist II

Senior Administrative Assistant

USA – Remote

Full time

Summary

The Senior Administrative Assistant will provide direct, confidential support and project assistance to a leader, group of leaders, or large department(s). This role is privy to the most sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, and oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

What You’ll Do

Initiating and compiling requests to support meetings, tasks, departments, etc
Coordinating and costing for large-scale events (i.e. sales meetings, department meetings, etc.)
Running standard reports in various systems
May support specific processes or programs at the department level
Requires knowledge and understanding of how the operations of the department impact related functional groups
Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines
Provides coordination and support of moderately complex assignments within a department or groups related to budget
May coordinate travel, expense reporting, and/or calendaring with oversight/approval of the leader they support.
Other duties as assigned

What You’ll Need

Minimum Qualifications

Associate’s degree or equivalent combination of education and experience in a related field
3+ years of experience

Preferred Qualifications

Diplomacy and leadership courage required to regularly liaise with internal leadership and external audiences
Expert customer service
Skill at multi-tasking
A high degree of confidentiality and professionalism
Ability to prioritize
Background in managing single or multiple budgets
Basic to advanced analytical skills

Travel Requirements & Working Conditions

Minimal travel for internal meetings
Reliable internet access for any period of time working remotely and not in a Workiva office

How You’ll Be Rewarded

Salary range in the US: $23.00 – $37.00
A discretionary bonus typically paid annually
Restricted Stock Units granted at time of hire
401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Workiva is an Equal Employment Opportunity and Affirmative Action Employer. We believe that great minds think differently. We value ersity of backgrounds, beliefs, and interests, and we recognize ersity as an important source of intellectual thought, varied perspective, and innovation. Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression genetic information, marital status, citizenship status or any other protected characteristic. We strongly encourage and welcome people from historically marginalized groups to apply.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email [email protected].

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best – either from an office or remotely from any location within their country of employment.

Huron Consulting Group Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Administrative Coordinator - Marketing - Remote - Nationwide

Title: Research Admin Specialist II- CTMS/OnCore, Flexible Location

Location: Chicago United States

Full Time

The Opportunity

Huron helps its clients drive growth, enhance performance and sustain leadership in the markets they serve. We collaborate with education organizations to develop strategies and implement solutions that enable the transformative change our clients need to own their future. Together, we empower clients to drive innovation, create sustainable funding streams and deliver better student outcomes.

Today, leaders of higher education institutions and academic medical centers are spending too much time reacting to market forces, rather than focusing on the essential priorities that help students, faculty and staff thrive. The most productive path forward requires an intentional approach and innovative thinking, whereby stakeholders across the entire institution rally around a shared vision and embrace the hard work of effecting change.

You’ll help our clients to achieve organizational effectiveness, improve student outcomes, implement new technologies and align resources and investments to ensure long-term sustainability.

Join our team as the expert you are now and create your future.

Position Summary

Your passion and expertise in clinical research will make you a key member of Huron’s Research Office Team. As a Clinical Research Administrative Specialist II, you will assist Huron’s Research Office team in developing coverage analysis, drafting and negotiating study budgets, generating study calendars, reviewing research patient charges, and other clinical trial back-office support. You will have the opportunity to expand upon your working knowledge and experience with clinical trial regulation, and to develop strong skills in the variety of service lines Huron’s Research Office offers.

You will be part of the Huron Higher Education team with opportunities to collaborate, learn and grow while impacting some of the most prestigious higher education institutions. You have a passion for analytics, and we have a rewarding career opportunity for you.

Let’s get to work – together.

Qualifications

Essential Duties:

Calendar development for multiple clients including the creation of arms, segments, procedures, and visit assignments in accordance with Huron and industry standards in Clinical Trial Management Systems (“CTMS”).
Financial console build including adding protocol related elements, parameters, specifications, subject related items, and milestones for both new and legacy clinical trials in CTMS.
Coverage Analysis development for multiple clients in accordance with Huron and industry standards both in Excel and in client CTMS.
Other research administrative back-office deliverable development including by not limited to, budget development and negotiation, sponsor invoicing, account receivable management and reconciliation, and regulatory administrative support.

This is a full time US-REMOTE position.

Required Qualifications:

U.S. work authorization is required.
Bachelor’s degree required in a health/science related discipline (biology, public health, healthcare administration, nursing, etc.) or equivalent professional experience.
A minimum of 3 years of clinical research administration related experience including exposure to coverage analysis, clinical trial budgeting, and/or CTMS calendar or financial console development.
Ability to interpret and apply clinical guidelines including Centers for Medicare and Medicaid, Federal Drug Administration, National Comprehensive Cancer Network.
Highly detail oriented with the ability to provide quality assurance or develop back-office research related deliverables with minimal to no errors.
Intermediate Excel competency.

Preferred Qualifications:

Experience with at least one of the following CTMS / CRMS is preferable: Forte Research System’s OnCore™, Study Manager’s Reveal, Velos’s eResearch and Patient Protocol Manager.
Experience with conducting Quality Assurance reviews.
Experience developing others including providing training for new skills.
Experience drafting standard operating procedures or other process documents.

The estimated base salary range for this job is $72,000 – $88,000. The range represents a good faith estimate of the range that Huron reasonably expects to pay for this job at the time of the job posting. The actual salary paid to an inidual will vary based on multiple factors, including but not limited to specific skills or certifications, years of experience, market changes, and required travel. This job is also eligible to participate in Huron’s annual incentive compensation program, which reflects Huron’s pay for performance philosophy. Inclusive of annual incentive compensation opportunity, the total estimated compensation range for this job is $77,760 – $98,60. The job is also eligible to participate in Huron’s benefit plans which include medical, dental and vision coverage and other wellness programs. The salary range information provided is in accordance with applicable state and local laws regarding salary transparency that are currently in effect and may be implemented in the future

Posting Category

Education

Opportunity Type

Regular

Country

United States of America

Vituity Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Administrative Coordinator – Marketing – Remote – Nationwide

Corporate

Full Time

Sacramento, CA

Coordination

Remote, Nationwide – Seeking Administrative Coordinator, Marketing

Everybody Has A Role To Play In Transforming Healthcare

Within the assigned department, the Administrative Coordinator will provide professional, high-level administrative support through various areas and types of support which may include, but not limited to, conducting research, tracking/handling information requests, assisting with coordinating departmental projects/programs, and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. This position serves as an integral role in aiding the department various initiatives, tasks, assignments and/or projects.

Join the Vituity Team. At Vituity, our core values matter. We embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means we all have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables all of us to re-imagine healthcare and bring about lasting change. Ultimately, we are unified around the common purpose of transforming healthcare to improve lives, and we believe everyone has a role to play in that. Help us shape the future of healthcare.

Vituity Locations: Vituity has opportunities at 450 practice locations across the country, serving 8 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

Communicate messages/inquiries/issues effectively, in a timely manner and professionally by showing sensitivity and respecting confidentiality. This includes both written and verbal communications with internal and external clients.
Complete a broad variety of administrative tasks in support of the assigned department including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Prepare professional reports and presentations as directed.
Manage daily administrative duties with an emphasis on enhancing efficient workflow.
Assist leadership with calendar support. Responsibilities could include internal/external meeting scheduling, reviewing calendars for conflicts, accepting/declining meetings on behalf of leaders, reminders of meetings and logistics and/or materials that may be needed.
Make travel arrangements on behalf of Leadership in accordance with policy.
Prepare and edit correspondence, communications, presentations, and other documents. File and retrieve documents and reference materials. May conduct research; assemble and analyze data to prepare reports and documents.
May initiate follow ups for specific leadership initiatives. Responsibilities could include contract expiration, meeting action items, evaluation feedback, surveys, required education and compliance, and other related work.
May be responsible for answering and screening phone calls in a professional manner; take messages and handle inquiries as appropriate.
May work with department leaders to develop necessary materials (e.g., manual, training modules, curriculum, etc.) to support the program.
Evaluate impact of program in meeting the defined objectives of the program.
Coordinate staff meetings/events/conference calls as instructed by leadership. Responsibilities could include agenda preparation, presentations, staffing, meeting collateral, logistics, notes, action item follow-up as necessary, etc.
Review operating practices and implement improvements where necessary.
Utilize and enter data into all department databases.
Coordinate regional department activities as directed.
Maintain Reporting, Time and Expenses, Project Status Reports and Budget Reports.
Collect and analyze data to produce weekly and monthly specialized reports.
May coordinate seminars/meetings (planning, coordination with corporate staff on mailings, hotels, pre- and post-seminar follow-up), and attend seminars/meetings as directed to assist with registration and face-to-face contact with attendees.
If supporting the Marketing department, duties will also include:
- Serve as the primary point of contact for requests from other departments, IT issues, HR/compliance reminders, etc.
- Maintain the [email protected] distribution list, responding to requests, and directing messages to appropriate marketing resources and/or team members.
- Regularly update and maintain essential marketing documents, content databases, and media assets.
Support campaign planning and execution efforts – clearly communicate campaign goals, deliverables, and timelines to the team.
Coordinate the development of product and/or marketing materials and other documents as needed to enable successful delivery of service to the clients/stakeholders.
Attend project meetings and take minutes.
Support a wide variety of special projects some of which may have organizational impact.
May support the planning efforts associated with broader enterprise-wide meetings and events, ensuring seamless marketing operations.
Leverage in-app tools, features, and resources to publish content in a compelling, differentiating way that is aligned with the various brand identities.

Required Experience and Competencies

High School Diploma or GED equivalent required.
Two (2) years of administrative or office support, administrative analyst, or project or department coordination/support role required.
3-4 years of increasingly complex administrative support & project coordination experience preferred.
Previous experience supporting a Marketing team is preferred if assigned to the Marketing department.
Previous customer service experience preferred.
Ability to work independently with drive and initiative but also work well within a teamwork setting.
Detail oriented and organized with the ability to juggle multiple tasks, prioritizing projects effectively, and maintaining a smooth operational flow within the assigned department.
Ability to complete tasks with varying priorities under conditions requiring speed and accuracy.
General knowledge of administrative procedures and standard business office practices
Must have strong customer service with client interactions both verbally and written.
Strong analytical skills, creative conceptualization, collaborative management ability, and oral and written communication skills.
Demonstrated ability to handle detailed work accurately and quickly, work to deadlines on multiple projects, and to work as a team member in a collaborative and participatory manner, and to interact both in person and over the phone with a courteous and professional demeanor.
Strong verbal and written communication skills.
Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
Ability to establish and maintain effective working relationships as required by the duties of the position.
Ability to read, understand, and communicate in English sufficient to perform the duties of the position.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
If in the Business Development department, proficiency in content authoring tool – Captivate; if in the Learning & Development department, the ability to create e-learning courses.

The Community

Even when you are working remotely, you are an important part of the Vituity Community.

We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

Monthly wellness events and programs such as yoga, HIIT classes, and more.
Trainings to help support and advance your professional growth.
Team building activities such as virtual scavenger hunts and holiday celebrations.
Flexible work hours.
Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more.

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

Superior health plan options.
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more.
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%.
Outstanding Paid Time Off: Four weeks’ vacation, Paid holidays, Sabbatical.
Student Loan Repayment Program.
Professional and Career Development Program.
EAP, travel assistance and identify theft included.
Wellness program.
Commuter Benefits Program.
Diversity, Equity and Inclusion (DEI) initiatives including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more.
Purpose-driven culture focused on improving the lives of our patients, communities, and employees.

We are excited to share the base salary range for this position is $24.28 – $30.36, exclusive of fringe benefits or potential bonuses.

This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer.

insightsoftware Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Executive Assistant

temprop=”jobLocation” itemscope=”” itemtype=”http://schema.org/Place”>Employees can work remotely
temprop=”employmentType”>Full-time

Company Description

insightsoftware is a leading provider of reporting, analytics, and performance management solutions. Over 30,000 organizations worldwide rely on us to support business needs in the areas of accounting, finance, operations, supply chain, tax, budgeting, planning, HR, and disclosure management. We enable the Office of the CFO to connect to and make sense of their data in real time so they can proactively drive greater financial intelligence across their organization. Our best-in-class solutions provide customers with increased productivity, visibility, accuracy, and compliance. Learn more at insightsoftware.com.

Job Description

We are seeking an Executive Assistant to provide confidential executive-level support to the Executive Leadership team. The ideal Executive Assistant will be a motivated self-starter who is high-energy, goal-oriented, and results-driven, has a high level of integrity and thrives in a fast-paced work environment. The company is entering a high growth mode making it an exciting time to join this dynamic team! You will report into the Lead Executive Assistant, who supports the Chief Executive Officer. This is a remote role but may occasionally require some travel to support in-person meetings.

Responsibilities4

Provide detailed corporate administrative support for the C-Suite Team
Anticipate the needs of the executive team to ensure seamless execution of activities
Independent and efficient in time-management while supporting a teamwork environment
Partner with the other Executive Assistants to jointly problem-solve for the best outcome for multiple stakeholders
Perform calendar management by planning and scheduling meetings
Process expense reports in a timely manner
Make travel arrangements including airfare, lodging and transportation in alignment with company expense policies
Organize and execute off-site team meetings and travel for Executives
Represent the executive team in a professional manner
Coordinate and produce meeting and presentation materials, such as Department wide All-Hands decks
Complete various projects such as compiling reports, drafting/formatting materials, proof-editing presentations and monitoring team deadlines
Maintain strict confidentiality of sensitive information
Thrive in a fast-paced, frequently evolving team

Qualifications

Associate’s degree preferred
Effective written and verbal communication and presentation to Senior Leaders
Decision-making, time management, organizational, and problem-solving skills
Proficient with Microsoft Suite, including Outlook, Teams, Excel, Word, and PowerPoint
Ability to multitask and prioritize daily workload in a fast-paced environment
2+ years of administrative and/or project management experience

Additional Information

All your information will be kept confidential according to EEO guidelines.

At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located.

#LI-Remote

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

Learn more about our high-energy, high-performance global team. Work With Us »

insightsoftware About Us: Hear From Our Team – InsightSoftware (wistia.com)

Background checks are required for employment with insightsoftware, where permitted by country, state/province.

At insightsoftware, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.

Remote Technology, Inc. Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Title: Executive Assistant

Location: Remote-EMEA

Job Description:

About Remote

Remote is solving global remote organizations’ biggest challenge: employing anyone anywhere compliantly. We make it possible for businesses big and small to employ a global team by handling global payroll, benefits, taxes, and compliance. Check out remote.com/how-it-works to learn more or if you’re interested in adding to the mission, scroll down to apply now.

Please take a look at remote.com/handbook to learn more about our culture and what it is like to work here. Not only do we encourage folks from all ethnic groups, genders, sexuality, age and abilities to apply, but we prioritize a sense of belonging. You can check out independent reviews by other candidates on Glassdoor or look up the results of our candidate surveys to see how others feel about working and interviewing here.

All of our positions are fully remote. You do not have to relocate to join us!

What this job can offer you

This is an exciting time to join Remote and make a personal difference in the global employment space as an Executive Assistant. This particular role offers a unique chance to be at the heart of our Operations team, providing essential support that drives the success of Operations Leadership team the organisation as a whole

What you bring

- Successful history of managing the calendar of an executive.

- Experience in prioritising and assisting with an executive’s workload (preferably multiple executives).

- Self-starter who can operate independently and move quickly from one task to another.

- Extensive experience in using GSuite, Slack and Notion. Knowledge of tools such as Zendesk or Kissflow not required, but considered a plus.

- Naturally comfortable maintaining the confidentiality of highly sensitive material.

- Possess an ability to multi-task and prioritise in a dynamic environment.

- Experience in a start-up and scaling environment preferred.

- Passionate about asynchronous documentation.

- Writes and speaks fluent English.

It’s not required to have experience working remotely, but considered a plus.

Key Responsibilities

- Oversee complex day to day calendaring for multiple Executives (C-suite)

- Plan and coordinate travel logistics

- Provide general project support as needed, including ad-hoc reporting.

- Handle administrative requests on behalf of the Executive(s)

- The Executive Assistant is expected to be a de facto partner to the Executive they support and needs to work proactively

- The successful applicant will be expected to show capacity of independently looking for ways to improve the Executive(s) work balance, by constantly revamping any relevant tasks to maximise the Exec(s) available time.

Practicals

- You’ll report to: Manager, Executive Operations

- Team: Executive Operations

- Location: LATAM or Europe

- Start date: As soon as possible

Benefits

- You can learn more about the benefits we’re offering to all internal employees at Remote by visiting our public Benefits & Perks Handbook page.

Remote Compensation Philosophy

Remote’s Total Rewards philosophy is to ensure fair, unbiased compensation and fair equity pay along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide – here is some context. At Remote we have international operations and a globally distributed workforce. We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

The base salary range for this full-time position is $22,400 to $50,400. Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis.

Application process

1. Interview with recruiter

1. Interview with future manager

1. Written exercise

1. Interview with team members (no managers present)

1. Interview with a member of the Executive team

1. Prior employment verification check

#LI-DNP

Benefits

Our full benefits & perks are explained in our handbook at remote.com/r/benefits. As a global company, each country works differently, but some benefits/perks are for all Remoters:

- work from anywhere

- unlimited personal time off (minimum 4 weeks)

- quarterly company-wide day off for self care

- flexible working hours (we are async)

- 16 weeks paid parental leave

- mental health support services

- stock options

- learning budget

- home office budget & IT equipment

- budget for local in-person social events or co-working spaces

How you’ll plan your day (and life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at remote.com/async.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your life-work balance is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want, apply now!

How to apply

1. Please fill out the form below and upload your CV with a PDF format.

1. We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.

1. If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

Bolt Financial Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Title: Administrative Assistant

Location: United States

Job Description:

Bolt is on a mission to democratize commerce. We relentlessly prioritize our retailers—putting their brands front and center while enabling frictionless shopping at any touchpoint in the customer journey. At the center of it all is our rapidly growing universal shopper network—Bolt merchants such as Saks OFF 5TH, Revolve, and Casper can access tens of millions of shoppers, offering them a best-in-class checkout.

And revolutionizing ecommerce is only half of the equation—we’re also transforming the way we work. At Bolt, we have created a work environment where people learn to drive impact, take risks and make big bets, and grow from feedback, all while feeling welcomed and accepted for who they are. Come join us on the adventure today!

We’re looking for an amazing organizer to support our CEO, CRO, Head of Finance, Senior VP of People, and VP of Legal at Bolt. An experienced Administrative Assistant that thrives in a fast paced environment. Ensuring that every i is dotted, t is crossed, and the experience is first class.

What you will be doing:

Management of multiple calendars, auditing and gatekeeping to ensure efficient use of time
Email coordination and scheduling for internal and external meetings
Busy travel booking and coordination
Monthly expense reports
Team event planning
Research and project support

What would set you up for success:

You have a strong attention to detail and ability to multitask
You manage sensitive matters with a high level of confidentiality and discretion
You approach everything with a customer mindset
Your default is to over communicate when coordinating between parties
You can solve problems before they even arise
You are always thinking 10 steps ahead and finding ways to outsource or automate where you can
You are proud of your output and pride yourself on double or triple checking your work
You can find the balance between keeping things in confidence and building trusting relationships with people
You understand the role of gatekeeper and are comfortable pushing back
Flexibility outside of working hours for urgent tasks

What would set you apart:

You have 4+ years experience as an Executive Assistant or Administrative Assistant
You have previous experience in the Tech industry
You find comfort in a support role knowing your job is to highlight others from the background
You enjoy finding ways to make things more efficient and automated
Your friends are amazed at how thoughtful you are — for things like always remembering significant others’ names and sending gifts or notes for important occasions
You have a strong memory and are able to take verbal cues and turn them into tasks
You’re tech-savvy and have experience with Google products, and are comfortable with a wide range of technology (including Slack and other messaging products, task management systems like Asana, Affinity and more)
You are a tetris master and love puzzles

Estimated cash compensation for this role is $130,000-150,000 USD, plus equity depending on experience.

Benefits:

Comprehensive health coverage: Medical, dental and vision
Remote-first workplace
Time away: Flexible PTO, paid holidays + floating holidays, your birthday off!
Paid parental leave
Competitive Pay
Retirement plans
Virtual and in-person team & company events

In addition to our core values, Bolt is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and expression, genetic information, pregnancy and related conditions, veteran status or any other reason prohibited by law. On our mission to democratize commerce, the Bolt platform levels the playing field for everyone. As a company, we are committed to designing products, building a culture, and supporting a team that reflects the erse population we serve (that is, everyone).

Aptive Resources Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Student Accounts Specialist

Administrative Assistant

Job Locations: US-Remote

ID: 2024-2979

Job Summary

Aptive Resources is seeking an Administrative Assistant to join our team and support the Specialty Care Program Office (SCPO) within the Department of Veterans Affairs (VA).

The Administrative Assistant will need to be able to handle multiple tasks that will be underway simultaneously as well as provide support to contract leadership to ensure timelines are met and project activities are run efficiently. The Administrative Assistant will be responsible for preparing reports and other program documentation, preparing presentations, planning and coordinating meetings/conferences, performing data entry, filing, and reproduction.

This is an Analyst-level, full-time position located in Alexandria, VA. This position may also be remote.

Primary Responsibilities

Provide high-level administrative support
Prepare presentations and reports
Handle information requests
Prepare correspondence
Arrange conference calls
Schedule meetings
Other duties as assigned

Minimum Qualifications

4 years of related experience
High School Diploma
Proficient in Microsoft Office Suite
Strong writing and editing skills
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Ability to work independently and collaboratively in a dynamic team environment.
Attention to detail and ability to manage multiple priorities effectively.
Ability to obtain and maintain a public trust clearance.
Legal authorization to work in the U.S.

Desired Qualifications

Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
Strategic thinker with a drive to get all types of work done and a high attention to detail.
Experience in healthcare or government contracting.
Familiarity with VA or other government agency processes and systems.

About Aptive

Aptive is a modern federal consulting firm focused on human experience, digital services, and business transformation. We harness creativity, technology, and culture to connect people and systems to impact the world. We’re advisors, strategists, and engineers focused on people, above all else.

We believe in generating success collaboratively, leaving client organizations stronger after every engagement and building trust for the next big challenge. Our work inspires people, fuels change and makes an impact. Join our team to be part of positive change in your community and our nation.

EEO Statement

Aptive is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.

Waldorf University Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Student Accounts Specialist

Department: Student Accounts
Reports To: Supervisor/Director
FLSA Status: Non-Exempt
Hours: Monday through Thursday 8:00 a.m. to 5:00 p.m. and Friday 8:00 am to 3:00 p.m. CST (extended hours when requested)
Location: Remote

Job Summary

Under the administrative direction of the Supervisor of Admissions/Student Accounts and/or Director of Admissions/Student Accounts, the Student Accounts Specialist performs a full range of processing duties while maintaining and monitoring the accounting aspect of student files. Responsibilities include accuracy in sorting, researching, examining and processing all documents. Qualified applicants must be flexible and adaptable to changing environments. This position is non-exempt and eligible for overtime.

Essential Job Duties Additional duties may be assigned.

Knowledge of higher education, university policies, structure, and processes.
Answers telephone calls, returns calls left on voice mail and responds to emails, chat, and faxes received from students in a timely manner:
Process: enrollments, daily payments, reconciliation, invoices and receipts to student’s account. Process course drop/withdrawal calculations
Enters prospective student information (name, address, telephone #, email address etc.) into an internal System.
Calls and/or e-mails correspondence to customers, as necessary, in order to update or resolve accounts. Research and process customer information relative to student accounts in a timely manner.
Provide proper documentation, contact notes and follow-up needs within the student file.
Works closely with the business office in Forest City, IA and completes term batch entry.
Assists with related special projects of the department, as required.

Qualifications

To perform this job successfully, an inidual must perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Knowledge, Skills, & Abilities

Knowledge

English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Academic Processes – Knowledge of university guidelines, course descriptions, and academic terminology.
Clerical – Knowledge of office administrative procedures including word processing, managing files and records, typing, and other office procedures.
Computer – Knowledge of basic computer processes including word processing, web browsing, and Microsoft Office including Basic Microsoft Excel.

Skills

Critical Thinking – Uses logic and reasoning to look at different types of information in order to make conclusions and work through problems.
Interpersonal Skills – Communicates and interacts with people effectively while being aware of social perceptions.
Business Acumen – Understands business implications of decisions and aligns work with strategic goals.
Visionary Leadership – Provides vision and inspiration to peers and subordinates.

Abilities

Written Comprehension – The ability to read and understand information and ideas presented in writing.
Written Expression – The ability to communicate information and ideas in writing so others will understand.
Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression – The ability to communicate information and ideas in speaking so others will understand.

Education & Experience

Employee must have a high school diploma or equivalency (GED). Previous administrative or sales experience is encouraged.

Equipment Used

Office equipment including computers, telephones, printers, faxes, and copiers.
Software use include Microsoft Word, Excel, Outlook, Blackboard, and internal database software
Reliable and secure internet is required for this position.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The position is remote and should have an established office with secure and reliable internet. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

Supervisory Responsibilities

This position holds no supervisor duties.

University of the Cumberlands Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Administrative Assistant

Remote Locations

Full time

Get Set for Cumberlands!

Join our team of student-focused iniduals working together in order to encourage intellectual and spiritual growth, leadership and service.

The Administrative Assistant will provide direct support to UC Online, Department of General Studies, Prior Learning, Certifications, and other education initiatives through the supervision of the Director of UC Online. She/he will perform a broad range of duties to meet a variety of program needs and to meet the customer service needs of students and faculty of UC. This position contributes to the fulfillment of the mission of the University in offering quality academic programs with Christian values to students of all backgrounds.

The successful candidate will have will have problem-solving, organizational, and computer skills, which will be necessary to serve and support the demands of the position.

We are looking for an inidual who is efficient and comfortable working within data and reporting. The ability to multi-task, while maintaining complex schedules, a variety of programs, and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and extremely organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Moreover, this position contributes to the fulfillment of the mission of the University in offering quality academic programs with Christian values to students of all backgrounds.

Responsibilities

Answers the main phone line and connects students and office guests with appropriate personnel.
Manage workflow by ensuring that deadlines are met and work is completed correctly.
Implement and monitor programs as directed by management and see the programs through to completion.
Ability to work collaboratively as part of a team, and to interact effectively with colleagues, administrators, faculty members and students, as well as external constituencies.
Familiarity with the needs of students and a erse student population.
Assist with the onboarding process for new faculty and staff.
Assist in maintaining assessment records.
Monitors and updates the academic schedule using various tools and reports.
Regularly communicates with offices of Student Success, Registrar, Academic Affairs, Instructional Design, Prior Learning, Chairs and Faculty, and Enrollment Management.
Maintains accurate spreadsheets for reporting purposes on various projects and initiatives.
Collects data from various internal sources and/or external contacts, analyzes information, and compiles complex reports for various everyday tasks and projects.
Function as a liaison among administration, students, faculty, staff, and the University in a customer-focused, quality-conscious work environment.
In addition to regular business processes, this position handles highly sensitive and confidential information related to students, faculty, and staff.
Serves as a resource referral for iniduals seeking assistance.
Interacts with students, parents, faculty, staff, and administration to assist in resolving student-related issues and concerns.
Keeps Department Deans and Chairs apprised of appropriate information.
Other duties as assigned.

Job Requirements:

Minimum requirements for this position:

Level of education attained: Undergraduate Degree.

Must possess good people skills and the ability to communicate productively.
Excellent written and oral communication skills.
Experience working with programs such as Canva, Smartsheet, Microsoft Excel, and Microsoft Forms is preferred.
Experience working in a remote setting/with a remote team.
Must show initiative, resourcefulness, dependability, and an ability to take action.
Must have a history of customer service experience; within higher education is preferred.
Ability to work a flexible schedule.
Understanding of online education is preferred.
Work days/times are based on student needs and requirements of Director, ensuring availability for students worldwide.

Cumberlands is different by design. Our employees exemplify our motto in the pursuit of a

“life-more-abundant.”

Ohio State University Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Administrative Assistant

locations

Remote Location

Part time

Job Title:

Administrative Assistant

Department:

Public Health | Center for Health Outcomes, Policy and Evaluation Studies

The Center for Health Outcomes and Policy Evaluation Studies (HOPES) is the community’s partner and Ohio State University’s home for health policy and health services research. We provide evidence for policies and programs that work to improve health equity.

We are seeking a highly motivated and detail-oriented inidual to join our team. They will assist in day-to-day operational tasks, including scheduling meetings, helping optimize the Center’s operations, coordinating purchasing and travel for Center staff, and maintaining records. They will also work with the team to ensure compliance with university policies and procedures. This role will manage communications for the Center for HOPES, assisting in the development and execution of communication strategies to promote HOPES’ mission and activities, as well as creating and managing content for the Center’s newsletters and website to ensure it remains updated and user-friendly. This position will also assist in the organization of events, which may include coordinating logistics and communication with partners. This role will also assist the Center’s Operations Manager in onboarding new employees and with earnings operation activities, which may include contract negotiation mediation, assisting in contract workflow procedures, invoicing clients, and tracking the completion of project deliverables.

60% Day-to-day operational tasks: schedule meetings, manage records, payroll processing support, earnings operations support, coordinate travel and purchasing for Center staff, manage event logistics, and help optimize Center procedures

30% Communications management: develop and execute communication strategies, and create and manage content for newsletters and website

10% Other administrative tasks as assigned

Additional Information:

Minimum Class Requirements Per CCS Class Specs:

High School diploma or GED.
1 year of relevant experience required

Desired Experience:

Bachelor’s degree or equivalent relevant work experience in a related field
Familiarity with HR and payroll processes
Graphic design and website management skills
Familiarity with Workday Enterprise Management
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite
Ability to work independently and in a team

Pay Range: $18.17- $23.90

*The offer for this position will fall within this range based on internal equity, unit’s available budget, and the candidate’s qualifications.

FUNCTION: Business Planning and Operations

SUB-FUNCTION: Administrative Assistance

CAREER BAND: Inidual Contributor – Technical

CAREER LEVEL: T2

Location:

Remote Location

Position Type:

Regular

Scheduled Hours:

Shift:

First Shift

Executive Assistant I

Zip Co Limited Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Title: Executive Assistant I

Location: United States

Job Description:

- Executive Assistant with outstanding verbal/ written communication and calendar management skills

- Dynamic executive support professional with a proactive mindset who possesses the ability to anticipate needs and pivot responsibilities quickly and efficiently

- Remote-first opportunity for US-based employees with the option to work in-person out of our Manhattan office

- Candidates residing within the greater Manhattan area will be expected to work onsite out of our Manhattan office on a hybrid basis

Start your adventure with Zip

At Zip, our team is dedicated to cultivating a workplace where every employee is valued, supported, and inspired. We are committed to fostering an inclusive and erse environment that promotes collaboration, innovation, and personal growth. Our mission is to empower iniduals to reach their full potential, aligning their passions with the company’s goals. Through strategic initiatives, comprehensive development programs, and a focus on employee well-being, we aim to create a thriving workplace culture that drives Zip’s success and innovation.

As an Executive Assistant at Zip, you will be at the core of our organizational excellence, ensuring seamless operations, calendar management, and communication for several of our key executives. You will play a vital role in travel and accommodation bookings, invoice and expense management, team event logistics, and ensuring seamless information flow. If you thrive in a fast-paced environment, excel in multitasking, and are passionate about contributing to a dynamic team, this role offers a unique opportunity to shape the success of Zip Co, where your skills and dedication will be pivotal.

Interesting problems you’ll get to solve

- Scheduling and calendar management for up to three Senior Executives

- Setting up internal and external meetings (many of which are virtual), ensuring coordination of multiple time-zones

- Acting as the point of contact between supported executives and internal colleagues/external stakeholders, fostering strong relationships

- Inbox management and managing information flow in a timely and accurate manner

- Building efficiency and effective responsiveness into existing operations, and helping define new operational strategies

- Optimizing each executive’s time by aligning on top priorities on a daily basis

- Ensure meetings that are proposed to executives have agendas and stated purpose/outcomes

- Researching, reviewing and creating presentations, and documents for meetings and pitches

- Attending meetings with executives as needed, creating agenda and taking minutes

- Following up to ensure that delegated meeting action points have been completed by the relevant team members

- Booking travel and accommodation

- Invoice and expense management across the broader US executive team

- Assist in planning and executing team building and team offsites

- Act as a culture carrier by embodying and promoting Zip’s core values (stronger together, own it, customer first and change the game), fostering a positive and inclusive work environment, and encouraging collaboration and innovation across the organization

What you’ll bring to the team

- 3+ years experience as an Executive, Personal or Team Assistant

- Experience with complex calendar and travel management

- Advanced MS Office, Slack, and G-Suite skills

- Outstanding organizational and time-management skills

- Excellent verbal and written communications

- Proactive mindset and the ability to anticipate the needs of the executives, taking initiative to complete tasks before being asked

- Ability to adapt to changing priorities and work effectively under pressure, remaining calm and composed in high-stress situations

- Excellent problem-solving skills, the ability to think critically, and make decisions on behalf of the executives when necessary

- A persuasive nature, coupled with the tenacity to achieve results from our senior leaders

- Strong stakeholder management skills at all levels

- Demonstrated experience working with a high degree of confidentiality and integrity

What you’ll get in return

Zip is a place where you’ll get out what you put in. The newness of our sector means we need to move at pace and embrace change, and our promise to you when you join the team is that you’ll feel empowered and trusted to make big things happen quickly.

We want you to feel welcome and as though you have the support to be yourself, and care for yourself at work. Because it’s important to us that you make the most of the opportunities you’ll get to grow your skills and your career, and be surrounded by smart, friendly people and leaders that have your back.

We think these are just some of the best things about being a Zipster. We will also offer you:

- Flexible working culture

- Incentive programs

- 20 days PTO every year

- Generous paid parental leave

- Leading family support policies

- 100% employer covered insurance

- Beautiful Midtown office with a casual dress code

- Learning and wellness subscription stipend

- Company-sponsored 401k match

The Pay Range for this position: $95,000-$112,500 based on the industry benchmark for position, function, level and Zip’s compensation strategies. However, actual base salary will depend on varying circumstances and inidualized factors, such as job-related knowledge, skills, experience, and other objective business considerations.

Subject to those same considerations, the total compensation package for this position may also include other elements, including a bonus and/or equity awards, in addition to a full range of medical, financial, and/or other benefits.

Be a part of a team that reflects the ersity of our customers

We pride ourselves on being a workplace that provides equal opportunities to people of all ages, cultural backgrounds, sexual orientations, gender identities, abilities, veteran status, and everything else that makes you unique.

Equally, we’re committed to ensuring our recruitment processes are accessible and inclusive. Please let us know If there are any adjustments that need to be made to ensure you have a fair and equitable experience.

And finally.get to know us

Zip is a global ‘Buy Now, Pay Later’ company that gives our millions of customers simpler and fairer ways to pay.

We are proud to be a global business built around our US and ANZ core markets working with merchant partners including Amazon, Best Buy, eBay and Uber. United by our mission, purpose and values – Customer First, Own It, Stronger Together & Change The Game – we are the next generation of payments, helping people across the globe to fearlessly take control of their financial future.

We are Zip, and we are just getting started.

I acknowledge by clicking “Submit Application”, that the information provided is true and correct. I also understand that any willful dishonesty may render for refusal of this application or immediate termination of employment. By providing your information, you acknowledge that you have read our Zip Applicant and Candidate Privacy Notice and authorize Zip to process your data subject to those terms

Before you apply, give Zip a try -> rebrand.ly/check-zip-out

We are a proud 2024 Circle Back initiative employer and will respond to every applicant.

JDRF Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Executive Assistant

National Remote

Full time

job requisition id

JR100419

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community — breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment — we’re empowering a movement for the T1D community. Share your support and help educate and empower iniduals facing type 1 diabetes.

Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.

The Executive Assistant provides support to the VP, Donor Development, VP, Leadership Giving and VP, Corporate & Institutional Giving. The position partners closely with these departments’ team members, other executive assistants, and the organization at large to ensure that key deliverables are met. This person is high energy, results-oriented, self-starting, and capable of quickly taking control and assisting with needs across the organization. This position provides critical administrative and project management support to the VPs and will work across projects and teams with a great deal of independence.

Responsibilities:

Support Executives by performing various administrative tasks including but not limited to: heavy calendar management; meeting and conference coordination and planning with internal and external stakeholders and vendors; all aspects of global travel arrangements; coordination of departmental supply needs, IT issues, and other ad hoc administrative duties as requested.
Assist Executives in managing, drafting, and reviewing meeting itineraries, briefing documents, PowerPoint and other presentations, other communications as needed to meet deadlines for deliverables.
Create an effective system to serve as gatekeeper and point of contact between Executive and internal/external colleagues.
Prioritize and complete multiple priority tasks with ease, manage special projects as assigned for all departmental teams under the VPs, update key business documents (i.e., business plans, distribution lists, organizational charts, contact lists, etc.) and confidential handling of sensitive information.
Have a strong understanding of key deliverables of each VP to support KPI reporting, reporting from CRM, data assembly in Excel and other Microsoft Office Suite apps, and execution of routine reports.
Coordinate and prepare agendas for various senior team meetings.
Serve as the expense report expert and resource hub for all departmental team members under the VPs while processing and managing expense reports and credit card statements for the three Vice Presidents and direct report Assistant Vice Presidents.
Review, research, and direct internal correspondence to the appropriate department.
Review, research, and either direct donor inquiries to another team or prepare a response for the appropriate VP.
Maintain an organized filing system for various reports and documents.
Assist in the creation of and operate within the departmental budget.
Correspond by email, phone and written communication with key stakeholders both internal and external regarding key business activities of the VPs and fundraising programs supported.
Effectively manage other duties as assigned.

Qualifications:

5+ years of experience in administrative support, project management or development (fundraising) coordination.
3+ years of experience in a nonprofit organization.
5+ years of experience in event coordination preferred.
Exceptional computer skills to include Microsoft Office Suite with an emphasis on Word, Excel and PowerPoint.
Experience in working in donor databases, preferably using Salesforce for nonprofits.
Ability to manage multiple and competing priorities with strong time management skills and to meet deadlines under pressure.
Experience in supporting strategic initiatives and managing projects to ensure completion.
Strong attention to detail and accuracy skills with ability to find solutions to problems in a self-directed manner.
Ability to research and report on a variety of issues using problem solving skills.
Excellent communication skills across all levels of the organization, both verbally and in writing. The ability to maintain a highly refined, consistent, and professional demeanor in all communication.
Be proactive, a self-starter.
Ability to be responsive to occasional emails/texts/phone calls, with contact outside normal business hours as needed.
Ability to be innovative and creative in meeting customer and enterprise needs.
Demonstrated ability to confidentially handle sensitive or private information or materials.

Strong knowledge of and capabilities in administrative procedures, such as coordination of people and resources, planning, managing files/records, designing forms, office procedures/terminology and resource allocation.
Expertise in developing and preparing presentations, reports, and business correspondence.
Ability to identify and establish key objectives and works in a timely and efficient manner.
Highest personal, and ethical standards.
Excellent active listening, analytical, and problem-solving skills.
Team player with the ability to interface with all levels of staff and volunteers, build trusted relationships and maintain positive working relationships across the organization.
Ability to work independently, collaborate and demonstrate sound judgment.
High School Diploma is required, college degree preferred.

Target Salary – $68k – $84k

Essential Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Additional information:

Requests for medical, religious, and other exemptions will be considered on an inidual basis. Breakthrough T1D will comply with all federal, state, and local laws.

Breakthrough T1D supports a erse and inclusive workforce.

Breakthrough T1D is an Equal Opportunity Employer.

All your information will be kept confidential according to EEO guidelines.

Hims & Hers Health, Inc. Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Senior Administrative Assistant Revenue Cycle

Title: Administrative Assistant

Location: Remote

Job Description:

Hims & Hers Health, Inc. (better known as Hims & Hers) is the leading health and wellness platform, on a mission to help the world feel great through the power of better health. We are revolutionizing telehealth for providers and their patients alike. Making personalized solutions accessible is of paramount importance to Hims & Hers and we are focused on continued innovation in this space. Hims & Hers offers nonprescription products and access to highly personalized prescription solutions for a variety of conditions related to mental health, sexual health, hair care, skincare, heart health, and more.

Hims & Hers is a public company, traded on the NYSE under the ticker symbol “HIMS”. To learn more about the brand and offerings, you can visit hims.com and forhers.com, or visit our investor site. For information on the company’s outstanding benefits, culture, and its talent-first flexible/remote work approach, see below and visit www.hims.com/careers-professionals.

About the Role:

We are seeking an experienced Administrative Assistant to join our dynamic and people-centric organization. This role involves providing professional clerical and administrative support to two or three SVP-level leaders. The ideal candidate will apply established guidelines to manage various routine projects, prioritize information and requests, and coordinate effectively with internal and external stakeholders. This position may involve handling confidential and sensitive information. The successful candidate will be highly organized, professional, resourceful, efficient, and adaptable, thriving in a fast-paced environment.

You Will:

- Manage and organize the complex and demanding calendars by actively responding to meeting requests, coordinating with others (or their Executive Assistants) involved in senior-level meetings to achieve alignment of often-packed leadership schedules, and promptly engaging directly with the Executive when questions arise that require their input.

- Coordinate logistics for a variety of internal and external meetings, securing conference space, and communicating with attendees.

- Partner with our internal events team on larger-scale events.

- Coordinate domestic and international travel to ensure smooth execution of air travel, accommodation, and logistics.

- Process expense reports and review/approve other expense reports with a strong knowledge of travel and expense policies to ensure compliance.

- Partner with other Administrative Assistants to provide additional support or backup when needed

Ability to travel: 15%

You Have:

- 3+ years of experience as an Administrative Assistant

- Experience with calendar management, including working across multiple time zones and domestic and/or international travel coordination

- Proficiency in Microsoft Office and G-suite products

- Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and the ability to work effectively with minimal supervision

- Ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines

- Be approachable and collaborative with all team members/peers

- Ability to maintain composure and switch tasks efficiently in a rapidly changing environment

- Takes initiative in researching, implementing, and improving systems and processes.

- Ability to quickly learn organizational structure and the objectives of the team

Ability to build a strong internal network

Our Benefits (there are more but here are some highlights):

- Competitive salary & equity compensation for full-time roles

- Unlimited PTO, company holidays, and quarterly mental health days

- Comprehensive health benefits including medical, dental & vision, and parental leave

- Employee Stock Purchase Program (ESPP)

- Employee discounts on hims & hers & Apostrophe online products

- 401k benefits with employer matching contribution

Offsite team retreats

#LI-Remote

Outlined below is a reasonable estimate of H&H’s compensation range for this role for US-based candidates. If you’re based outside of the US, your recruiter will be able to provide you with an estimated salary range for your location.

The actual amount will take into account a range of factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and location. H&H also offers a comprehensive Total Rewards package that may include an equity grant.

Consult with your Recruiter during any potential screening to determine a more targeted range based on location and job-related factors.

An estimate of the current salary range for US-based employees is

$90,000—$110,000 USD

We are focused on building a erse and inclusive workforce. If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply.

Hims is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Hims considers all qualified applicants in accordance with the San Francisco Fair Chance Ordinance.

Hims & hers is committed to providing reasonable accommodations for qualified iniduals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at [email protected]. Please do not send resumes to this email address.

For our California-based applicants – Please see our California Employment Candidate Privacy Policy to learn more about how we collect, use, retain, and disclose Personal Information.

Banner Health Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Senior Administrative Assistant Revenue Cycle

Remote

Full time

job requisition id

R4379937

Department Name:

Amb Billing & Follow Up

Work Shift:

Day

Job Category:

Administrative Services

Primary Location Salary Range:

$23.84 – $35.77 / hour, based on education & experience

In accordance with State Pay Transparency Rules.

Great careers are built at Banner Health. We understand that talented professionals appreciate having options. We are proud to offer our team members many career and lifestyle choices including remote work options. Apply today, this could be the perfect opportunity for you.

The Senior Administrative Assistant Revenue Cycle will support the Central Billing Office and Patient Access Services.

Responsibilities will include:

Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute professional email correspondence & letters
Assist in the preparation of regularly scheduled reports
Update and maintain office policies and procedures
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior leaders & multiple departments

Schedule: 8am – 5pm AZ Time

This can be a remote position if you live in the following states only: AK, AZ, AR, CA, CO, GA, FL, IA, ID, IN, KS, KY, LA, MD, MI, MO, MN, MS, NH, NM, NY, NC, ND, NE, NV, OH, OK, OR, PA, SC, TN, TX, UT, VA, WI, WV, WA, & WY

Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you’ll find many options for contributing to our award-winning patient care.

POSITION SUMMARY

This position supports a Chief Executive Officer (CEO), Corporate Senior Leadership Team (SLT) members, a senior director, or member(s) of facility senior leadership teams by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. This position may also support other SMT members or senior directors as needed.

CORE FUNCTIONS

1. Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.

2. Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.

3. Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.

4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.

5. Maintains supervisor’s calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.

6. Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.

7. Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.

8. May hire, train, conduct performance reviews, and direct the workflow for the department staff. This includes completing projects by assigning work to clerical staff and following-up on results.

9. This position primarily focuses on the operations of the office of the system SMT (Sr. Mgmt Team) member, senior director, facility CEO or large facility CNO to which this position reports. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community. This position routinely interacts with SMT, board members, physicians, patients, board members, employees, the media, as well as business and community leaders.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.

Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.

Employees working at BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

PREFERRED QUALIFICATIONS

Associate’s degree

Additional related education and/or experience preferred.

RQM+ Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Administrative Assistant

United States – Remote

Corporate Services – People And Culture

Full-Time Permanent

Remote

RQM+ is the leading MedTech service provider with the world’s largest global team of regulatory and quality experts. Building upon 40 years of regulatory expertise, we also provide comprehensive clinical trial, lab and reimbursement services – reducing risk and supporting market access throughout the entire product lifecycle for medical devices, digital therapeutics and diagnostics. With more former FDA, Medicines and Healthcare Products Regulatory Agency (MHRA) and notified body regulators than any other firm, the RQM+ team has deep expertise in all clinical specialties. RQM+ currently works for 19 of the top 20 medical device manufacturers and seven of the top 10 IVD companies.

The Administrative Assistant will support the daily operations of RQM+. The role will primarily assist the CEO and other Executives. Provides support with communications, meeting & event planning, travel arrangements and other tasks as directed.

Primary Responsibilities

- Finds new and efficient ways to create work processes to help maximize efficiency.
- Arranges travel, accommodations, itineraries, and all correspondence related to arrangements.
- Plans/organizes and implements company events such as meetings, business luncheons, and/or dinners.
- Utilizes the full suite of Microsoft Office Products at a high level of proficiency.
- Creates professional, impactful Power Point presentations with very little instruction or direction.
- Coordinates and sends out agendas for weekly meetings.
- Organizes team files in Microsoft Teams.
- Maintains confidential records and reports. Collects, compiles, and analyzes data from several sources of information and software applications.
- Prepares correspondence and written communications using a variety of media and exhibits excellent written communication skills.
- Completes ad-hoc projects and assignments as requested.

Education/Work Experience

- High School diploma required; associate or bachelor’s degree in related field, preferred.
- Minimum 2 years of experience in an administrative or support role.
- An articulate, detail-oriented problem solver who takes initiative while remaining responsive.
- Demonstrated proactive approaches to problem solving and strong decision making.
- Excellent communicator in written and verbal form
- Proven technology skills with MS Office (Outlook, Word, Excel and Power Point, Internet, MS Teams

Behaviors

- Action-Oriented, Approachability, Building Effective Teams, Business Acumen, Career Ambition, Composure, Courage (Managerial), Customer Focus, Decision Quality, Informing, Integrity & Trust, Interpersonal Savvy, Planning

Requirements

- Must be able to multi-task and work in fast paced environment.
- Must be able to maintain strict confidentiality of sensitive employee information.
- Work hours, Monday – Friday, 8:00 am – 5:00 pm ET.
- Demonstrate composure and flexibility, regardless of competing priorities; Can work with multiple personalities to achieve solutions under tight deadlines.
- Perform in line with RQM+ culture and commitment to a positive working environment.
- Sets priorities and procedures for accomplishing work in a timely manner.
- Exercises excellent interpersonal skills and demonstrates the ability to work with employees at all levels within and outside the organization in a highly professional manner.
- Receives general direction but must possess self-starter mentality and make independent choices using discretion.
- Strong proactive work approach that anticipates a variety of simple to complex needs and potential issues; ensures all needs are met and issues are proactively addressed.
- High performance orientation, a detail orientation, and strong organization skills.
- Excellent interpersonal, communication and influencing skills as well as experience working collaboratively with clients, employees, and outsiders.
- Initiative with strong proactive, problem-solving skills and sound judgment.
- Ability to research independently, multi-task, and meet deadlines under tight timeframes.
- Ability to build working relationships with all levels of organization – inside and outside of RQM+.
- Maintain a thorough knowledge of the RQM+ organization, policies, and procedures.
- Advanced Microsoft Office skills with an ability to become familiar with company specific programs and software.
- Ability to communicate (both written and oral) in a clear, concise, and effective manner.
- Takes accountability for their work.

Supervisory Responsibilities

- This position does not have supervisory responsibilities.

Work Environment/Physical Demands

- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds.

Being an industry leader in Medtech is just the beginning for RQM+. We consider our employees our biggest asset and we invest heavily in ongoing learning and development. Providing a rewarding place to work is rooted deep in our core values. From an industry leading compensation package to a deeply engrained focus on work life balance, RQM+ has a unique offering for regulatory and quality professionals. At RQM+, you are not just another employee, you are a member of RQM+ family. Make your impact today!

We invite you to apply if you have an interest in learning more about our organization and beginning your journey with us.

Aptive Resources Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Administrative Specialist, Black Health Equity

Administrative Assistant

Job Locations US-Remote

2024-2980

Job Summary

Aptive Resources is seeking an Administrative Assistant to join our team and support the Specialty Care Program Office (SCPO) within the Department of Veterans Affairs (VA).

This is an Analyst-level, full-time position located in Alexandria, VA. This position may also be remote.

Primary Responsibilities

Provide high-level administrative support
Prepare presentations and reports
Handle information requests
Prepare correspondence
Arrange conference calls
Schedule meetings
Other duties as assigned

Minimum Qualifications

4 years of related experience
High School Diploma
Proficient in Microsoft Office Suite
Strong writing and editing skills
Strong analytical and problem-solving skills.
Excellent communication and interpersonal skills.
Ability to work independently and collaboratively in a dynamic team environment.
Attention to detail and ability to manage multiple priorities effectively.
Ability to obtain and maintain a public trust clearance.
Legal authorization to work in the U.S.

Desired Qualifications

Ability to get up to speed quickly on complex issues; desire to work in a fast-paced, rapidly evolving environment.
Strategic thinker with a drive to get all types of work done and a high attention to detail.
Experience in healthcare or government contracting.
Familiarity with VA or other government agency processes and systems.

About Aptive

EEO Statement

Veterans, members of the Reserve and National Guard, and transitioning active-duty service members are highly encouraged to apply.

Planned Parenthood Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Title: Administrative Specialist, Black Health Equity

Location: Telecommuter

Type: Full Time – Union

Workplace: remote

Category: Black Health Equity Initiative

Job Description:

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an Administrative Specialist. This job reports to the Associate Director, Black Health Equity Initiative in the Black Health Equity Initiative (BHEI) ision of PPFA. The BHEI prioritizes equity in the delivery of care, education, and policy; BHEI also focuses on improving health experiences and outcomes for Black women/femmes across the Federation.

Purpose:

This position provides administrative and logistical management and support to the Black Health Equity Department. They provide thorough operational and administrative support to the Senior Advisor to the President, Black Health Equity and provide relevant support for the full department. They identify impediments to successful implementation of the Black Health Equity Initiative along with recommendations to resolve them. They coordinate multiple stakeholder/project meetings/conferences/events/webinars in order to ensure seamless scheduling and a positive experience for participants. They process transactions and reconcile expenses to accurately maintain the department budget. They manage and maintain a positive and affirming culture within the department that is rooted in equity and joy.

Engagement:

Engage with the team members on a daily basis to manage the Black Health Equity department calendar, plan agendas, support them on team/ project priorities and share execution and delivery issues that may have come up for the team.
Engage and advise team members to support them with operational matters and explain administrative aspects of supporting the team’s work.
Engage with other coordinators and administrators to coordinate/schedule meetings, disseminate relevant information, plan agendas and resolve operational issues.
Communicate with teams and stakeholders to address issues affecting transaction/process execution and service delivery.
Actively foster a collaborative and positive team environment within the department and cross-isionally where the department engages.

Delivery:

Manage meeting requests, daily schedules, arrange travel & priorities of the Senior Advisor to the President.
Manage and coordinate cross-isional meeting requests for the department.
Prepare materials, agendas & reports.
Manage office correspondence.
Manage weekly, monthly, and other calls or meetings. This includes scheduling, creating agendas, taking notes/minutes, and sharing materials with participants.
Produce draft written content for internal communications and updates for external correspondence.
Other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

3-5 years of related experience in administration support and/or project management. Nonprofit management experience and health equity experience are a plus.
High school diploma or GED preferred.
Possesses a deep understanding of the ways that racism and white supremacy culture perpetuate race-based disparities; understands the history and enduring impact of racism and reproductive coercion in the field of sexual and reproductive health.
Unwavering commitment to operationalizing race equity; clear ability to center Black women, girls, and transgender and non-binary communities. Foundational understanding of justice frameworks, in both theory and practice.
Detail oriented and able to manage dozens of requests at once.
Team player with strong interpersonal skills.
Self-starter with a high level of creative initiative.
Unflappable in face of crisis or high-stress situations.
Passionate about the mission of Planned Parenthood and the role of health provision and advocacy.
Excellent written and communication skills.
Knowledge of erse groups, working with a multicultural workforce, and sensitivity and appreciation to cultural differences is essential.
Able to respond to needs in a fast-paced environment.

Travel:0-15% domestic

$75,000 – $78,000 a year

Total offer package to include generous vacation + sick leave + paid holidays, inidual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.

We value a truly erse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all iniduals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We’re committed to creating a dynamic work environment that values ersity and inclusion, respect and integrity, customer focus, and innovation.

PPFA participates in the E-Verify program and is an Equal Opportunity Employer.

Roles that are denoted as NYC, DC, or both will work a hybrid schedule, requiring 2-3 days per week in the office unless the role is denoted as onsite, which requires working onsite full time or 5 days per week.

Everlight Solar Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Senior Administrative Support Specialist

Title: Administrative Assistant

Location: Denver CO US

Job Description:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant!This is a FULLY REMOTE, full-time, entry level, evening shift position, with some weekend work. The Sales Enablement Assistantwill act as a personal assistant to the Sales teams and a liaison between sales,project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters inidual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don’t miss the opportunity to join the Everlight Solar team!

Responsibilities:

Work closely with CEO andExecutive Team to enact company goals andstrategies
Attend company sponsoredself-development and team buildingworkshops
Assist Sales Managers and Consultants on project completion
Collect and present data for sales teams
Communicate with customers to gather information
Act as a liaison between sales and other teams

Requirements:

Salesforce.com experience preferred
Strong administration skills
Ability to work independently and as a member of various teams and committees
Strong attention to detail
Exceptional communication and presentation skills
Ability to multi-task, prioritize, and control time effectively
Hours: Full-time, 40 hours/week guaranteed.
- This position operates on a PM shift of 2-10 PM CT- plus a once/month Saturday shift.

Benefits:

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
PTO
Sick and Safe Time
Paid Holidays Off

Salary:$30,000 – $40,000/ year

Everlight Solar is proudly an Equal Opportunity Employer. We value ersity of all types and are excited to work with talented iniduals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.

Cloudflare Remote.co4 months ago

Apply Now4 months ago

location: remoteus

Title: Senior Administrative Support Specialist

Location: Remote

Job Description:

About Us

At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from inidual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

We realize people do not fit into neat boxes. We are looking for curious and empathetic iniduals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a erse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us!

Available Locations: This is a remote-based role based in the United States

About Us

At Cloudflare, we have our eyes set on an ambitious goal: to help build a better Internet. Today the company runs one of the world’s largest networks that powers approximately 25 million Internet properties, for customers ranging from inidual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company.

About the role

Cloudflare is looking for an exceptional Senior Administrative Support Specialist to support our Chief Partner Officer.

Your job is to keep our leaders organized, prioritized, and productive while we grow from 2000+ employees and beyond. This role requires superior attention to detail, great organizational skills, and the ability to juggle multiple high-priority requests. It also requires the ability to work with team members at all levels, sometimes under pressure. A high level of integrity and discretion in handling confidential information is important, as is a positive attitude. The ideal candidate is an assistant who understands the value of cultivating relationships and being a reflection of the people they support.

Responsibilities

- Admin: Provide excellent administrative support for our leaders, exercising high attention to detail and discretion in every matter. Plan, coordinate, and execute meetings including the set-up of events – from room set-ups, ordering light catering, Audio/Visual set up, attendance tracking, and materials distribution. Provide agendas, detailed data, information, and resources in preparation for meetings.

- Calendar: Proactively own and flawlessly execute on calendars, prioritizing with purpose, deflecting with tact, and understanding both the short- and long-term impacts of each confirmed, declined, and rescheduled meeting. Ensure the leaders are equipped with all the necessary meeting information and manage inbound and outbound requests.

- Travel and Expenses: Plan all aspects of domestic and international travel, optimizing and balancing executives’ time with the cost of travel; monitoring flights for up-to-the-minute changes; ensuring all documents are secured and up-to-date. Ensure timely submission of expense reports through Concur.

- Special Projects: From time to time, the Administrative Assistant will be requested to work on special projects that could range from assisting with slide decks to coordinating team-building events.

Admin Team: Our Admin team has a high degree of camaraderie and so the ideal candidate will enjoy partnering closely with their peers and foster teamwork.

Requirements

- You have 10+ years experience as an Administrative Assistant in a fast-paced environment, prior experience supporting senior leaders a plus

- Excellent verbal and written communication skills

- Working knowledge of Google Suite, travel and expense software systems, and major airline carrier’s platforms

- Proficient level of knowledge in Sheets/Excel, Slides/Powerpoint will be a plus

- Exhibits a strong work ethic, professionalism, confidentiality, and good judgment

Incredibly organized and resourceful, ability to learn and navigate software apps and be able to juggle and multi-task with acute attention to detail and follow-through

What Makes Cloudflare Special?

We’re not just a highly ambitious, large-scale technology company. We’re a highly ambitious, large-scale technology company with a soul. Fundamental to our mission to help build a better Internet is protecting the free and open Internet.

Project Galileo: We equip politically and artistically important organizations and journalists with powerful tools to defend themselves against attacks that would otherwise censor their work, technology already used by Cloudflare’s enterprise customers–at no cost.

Athenian Project: We created Athenian Project to ensure that state and local governments have the highest level of protection and reliability for free, so that their constituents have access to election information and voter registration.

Path Forward Partnership: Since 2016, we have partnered with Path Forward, a nonprofit organization, to create 16-week positions for mid-career professionals who want to get back to the workplace after taking time off to care for a child, parent, or loved one.

1.1.1.1: We released 1.1.1.1 to help fix the foundation of the Internet by building a faster, more secure and privacy-centric public DNS resolver. This is available publicly for everyone to use – it is the first consumer-focused service Cloudflare has ever released. Here’s the deal – we don’t store client IP addresses never, ever. We will continue to abide by our privacy commitment and ensure that no user data is sold to advertisers or used to target consumers.

Sound like something you’d like to be a part of? We’d love to hear from you!

This position may require access to information protected under U.S. export control laws, including the U.S. Export Administration Regulations. Please note that any offer of employment may be conditioned on your authorization to receive software or technology controlled under these U.S. export laws without sponsorship for an export license.

Cloudflare is proud to be an equal opportunity employer. We are committed to providing equal employment opportunity for all people and place great value in both ersity and inclusiveness. All qualified applicants will be considered for employment without regard to their, or any other person’s, perceived or actual race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law. We are an AA/Veterans/Disabled Employer.

Cloudflare provides reasonable accommodations to qualified iniduals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodations include, but are not limited to, changing the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require a reasonable accommodation to apply for a job, please contact us via e-mail at [email protected] or via mail at 101 Townsend St. San Francisco, CA 94107.

SC&A Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Executive Assistant (CRO)

Administrative Assistant

Remote

Full Time

Entry Level

SC&A, an environmental consulting company, is experiencing significant growth, and we are seeking a Administrative Assistant to join our team. Candidates should have excellent communication skills and be organized and creative to assist with the following duties.

Specific Duties Include:

Document management
Tracking of project milestones (knowledge of Microsoft Project is a plus)
Preparing draft briefing memos and presentations
Coordinating meetings to include scheduling, setting up conference rooms, securing proper equipment for internal and external events; and providing meeting materials to include agenda, presentations, and other related documents

Skills and Qualifications:

Bachelor’s degree preferred
Proficient with Word, Excel, Adobe Acrobat, and Outlook
Ability to meet simultaneous deadlines
Ability to work effectively under pressure and within stringent deadlines

Due to potential assignments, this position requires US Citizenship and the ability to receive a Public Trust fitness determination from a federal agency. Candidates are required to pass a background screening prior to employment.

SC&A is an employee-owned company with headquarters in Arlington, VA and offices in Chapel Hill, NC and Germantown, MD. Our employees enjoy a work culture that promotes teamwork and a focus on client satisfaction.

SC&A benefits are competitive with those provided by large federal contractors, and include medical, dental, short and long-term disability, basic personal accident insurance, access to a 529 saving plan, and basic life insurance. New full-time employees accrue 15 days of paid time off (PTO) per year and the company recognizes 11 holidays. Employees are eligible for a 401K and a profit-sharing plan that typically provides an amount equal to 5% of your salary directly into your 401K account. The company benefits are effective on your first day of employment.

The proposed salary range for this position is $40,000 to $55,000

SC&A does not accept third-party applications or agency inquiries. Phone calls are not accepted for any position.

Job descriptions are not intended as and do not create employment contracts. SC&A maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Candidates are required to pass a background screening prior to employment.

D-Wave Systems Remote.co5 months ago

Apply Now5 months ago

alabamaarkansasillinoisindianaiowakansaskentuckylocation: remotelouisianamichiganminnesotamississippimissourinebraskaoklahomasouth dakotatennesseetexasus north dakotawisconsin

Title: Executive Assistant (CRO)

Location: Remote (US)

Type: Full-Time, Permanent

Workplace: remote

Category: Sales

Job Description:

WE NEED: Executive Assistant to CRO

WHERE: Remote, USA (Central or Eastern time zone)

WE ARE:

D-Wave (NYSE: QBTS) a leader in the development and delivery of quantum computing systems, software, and services, and is the world’s first commercial supplier of quantum computers-and the only company building both annealing quantum computers and gate-model quantum computers. Our mission is to unlock the power of quantum computing today to benefitbusiness and society. We do this by delivering customer value with practical quantum applications for problems as erse as logistics, artificial intelligence, materials sciences, drug discovery, scheduling, cybersecurity, fault detection, and financial modeling. D-Wave’s technology has been used by some of the world’s most advanced organizations including Mastercard, Deloitte, Davidson Technologies, ArcelorMittal, Siemens Healthineers, Unisys, NEC Corporation, Pattison Food Group Ltd., DENSO, Lockheed Martin, Forschungszentrum Julich, University of Southern California, and Los Alamos National Laboratory.

Our company and its innovations have appeared in the pages of Time Magazine, Fast Company, MIT Technology Review, Forbes, INC Magazine and Wired.As of August 8, 2022, our company is publicly traded on the New York Stock Exchange as $QBTS.

WHAT TO EXPECT:

As part of the customer team, you’ll have the chance to contribute to key projects, embrace new communication technologies, and capture key points and action items in meetings – especially with complex technical discussions.
This role plays a crucial role in supporting the CRO managing administrative tasks, facilitating communication and ensuring smooth operations by coordinating complex projects to support our revenue growth initiatives effectively.

WHAT YOU WILL DO:

Project Coordination: You’ll be driving revenue by supporting the CRO in managing projects and initiatives aimed at driving revenue growth and tracking project milestones. This means being involved with special projects and initiatives – including providing research and analysis where your voice is heard (and required).
Administrative Support: Provide high-level administrative support! Think: managing calendars, processing expense reports, coordinating travel arrangements and so much more. Create correspondence, presentations, reports and other documents as required. Accurately maintain electronic records and files to facilitate easy access to information.
Data Management & Analysis: Assist with data collection and analysis, including maintaining databases and generating reports.
Meeting Support: Prepare internal and external meetings for the team! Think: preparation of agendas, gathering supporting material, taking minutes, summarizing discussions, and following up on action items – and holding people accountable.
Relationship Management: Build and maintain relationships with both internal and external stakeholders – you’re basically serving as the primary point of contact and representing the CRO professionally to customers, partners, team members and so many others.

YOU ARE:

An Executive Assistant, or any other title that ultimately has supported senior-level executives.
Excellent with organization and time management – you can multitask and prioritize competing demands effectively.
A strong communicator, both written and verbal – with a high level of professionalism and attention to detail.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint) and other relevant software applications.
Discrete and exude confidentiality when handling sensitive information and communications.
Able to anticipate needs, take initiative, and problem-solve independently.
Passionate for providing a helping hand and you take pride in having a can-do attitude.

A D-WAVER’S DNA:

We look at the future and say “why not”; we see possibilities where others see problems or routines. We show the way ahead and are committed to achieving ambitious goals.
We practice straight talk and listen generously to each other with empathy. We value different opinions and points of views. We ensure that we connect outside as well as inside to learn from others and inspire each other.
We hold ourselves accountable for delivering results.
We make decisions & take responsibility so that we can act & support each other.
As leaders we motivate & engage our teams to undertake beyond what they originally thought possible, by developing our teams & creating the conditions for people to grow and empower themselves through enabling & coaching.

$88,000 – $110,000 a year

OUR COMPENSATION PHILOSOPHY IS SIMPLE BUT POWERFUL:

We believe providing D-Wavers with company ownership, competitive pay, and a range of meaningful benefits is the start of creating a culture where people want to give the best they’ve got – not because they’re simply making money, but because they’ve fallen in love with our vision, mission, values, and team.

During the interview process, your Recruiter will explain how our rubrics work across all our total rewards (base, equity, bonus, perks, benefit, culture) offerings. The final offer is determined by your proficiencies within this level.

INCLUSION:

We celebrate erse perspectives to drive innovation in our pursuit. Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark.

Our erse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.

OUR IMPACT ON YOU:

Competitive Pay. Company Ownership. Unlimited Vacation. Benefits Day One. 12 Weeks Parental Leave. In-Office Not Required (yes, we were distributed before it was cool). Flexible Work Arrangements. Telehealth and Telemental Health. Employee Networking and Events. Inclusive Culture. Meaningful Perks and Rewards. Learning and Development Opportunities… And we’re always reviewing more ways to positively impact your life!

THE FINE PRINT:

No 3rd party candidates will be accepted – so please don’t reach out.

It is D-Wave Systems Inc. policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.

Tanium Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Executive Assistant, Renewals & Global Services

Title: Executive Assistant

Location: Remote, US

Job Description:

The Basics:

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities.

In this role you will provide support to executives in the Customer Organization. The ideal applicant will have demonstrated experience working with all levels of internal and external professionals on strategic Customer Organization projects and initiatives and managing operational responsibilities within the Customer Organization. This includes program management of key aspects of Customer Organization operations. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting executives and their staff. This includes building content for executives. The candidate will also handle complex calendars and other arrangements for senior executives. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.

What You’ll Do:

Provide strategic administrative support for the Customer Org executive team
Assume day-to-day project management for strategic Customer Org projects and initiatives
Build operational reports / analytics / OKR reporting for the Customer Org
Build content for executive meetings
Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, assisting with general requests
Handle multiple, potentially competing priorities with patience, flexibility and responsiveness
Handle confidential and sensitive information with high integrity, ethics and the utmost of confidentiality
Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
Collaborate with other executive assistants
Approach the role with a high degree of dependability, team mindset and a positive attitude

We’re looking for someone with:

Education
- BA/BS required
Experience
- 5+ years of VP or Executive administrative support, or equivalent background
- Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, DocuSign preferred
- Proficiency and speed with PowerPoint required
- Excellent organizational skills, attention to detail, and positive attitude
- Openness to learning new things and to improving processes
- Handle sensitive information with good judgement and discretion
- Proactive approach to tasks with a goal of improving the efficiency of the departments supported
- Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout
- Create and manage cross-functional relationships and help breakdown silos

About Tanium

Tanium, the industry’s only provider of converged endpoint management (XEM), leads the paradigm shift in legacy approaches to managing complex security and technology environments. Only Tanium protects every team, endpoint, and workflow from cyber threats by integrating IT, Operations, Security, and Risk into a single platform that delivers comprehensive visibility across devices, a unified set of controls, and a common taxonomy for a single shared purpose: to protect critical information and infrastructure at scale. Tanium has been named to the Forbes Cloud 100 list for six consecutive years and ranks on Fortune’s list of the Best Large Workplaces in Technology. In fact, more than half of the Fortune 100 and the U.S. armed forces trust Tanium to protect people; defend data; secure systems; and see and control every endpoint, team, and workflow everywhere. That’s the power of certainty. Visit www.tanium.com and follow us on LinkedIn and Twitter.

On a mission. Together.

At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and ersity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions.

We are an organization with stakeholders around the world and it’s imperative that the ersity of our customers and communities is reflected internally in our team members. We strive to create a erse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things.

Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most.

What you’ll get

The annual base salary range for this full-time position is $70,000 to $215,00. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

Okta Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Executive Assistant, Renewals & Global Services

United States

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth.

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box – we’re looking for lifelong learners and people who can make us better with their unique experiences.

Join our team! We’re building a world where Identity belongs to you.

The Executive Assistant will support the VP of Global Renewals and the VP of Global Services with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business’s success. This role has high visibility and works cross-functionally throughout the company.

Job Duties & Responsibilities:

Provide overall administrative support for two VP-level executives including time management, travel, expenses, and meeting management.
Anticipate the executives’ needs and proactively assemble the appropriate people and resources to solve problems. Plan, schedule, and coordinate small and large meetings with both internal and external audiences.
Manage daily, weekly and monthly calendars to maximize time effectiveness, being proactive about conflicts.
Provide support in the preparation and execution of meetings including: presentation preparation, spreadsheet management, etc.
Form trusting relationships with customers, team and contacts
Manage contacts for executive partners, proactively understanding who they are, which have priority and keep track of communication needed for priority contacts
Help the two VPs coordinate All Hands meetings, including collecting topics and confirming the agenda, building slides, aligning presenters, managing award nominations, and meeting logistics.
Lead, drive and execute on various team events, socials, offsite meetings, etc.
Field incoming requests; exercise strong judgment and discretion with highly confidential information
Own and help manage the rhythm of the business in close partnership with the leadership team; This includes ensuring meeting agendas match business priorities, taking notes and following up on action items.
Work cross-functionally to ensure communication is efficient and clear between teams
Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment.
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness.
Work cross-functionally to ensure communication is efficient and clear between teams

Qualifications & Experience:

A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders
Excellent time management skills and attention to detail
Experience with building presentations in Google slides
Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%)
Proven ability to interact with senior team members, vendors and leaders
Ability to be flexible in response to changing priorities and needs
Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom

Ability to work on multiple projects, lead priorities and accurately set expectations
Strong communication, planning, organizational and analytical skills
Excellent verbal and written communication skills
Willing to learn or experience in the following areas is a bonus
- Experience in running reports and exporting data into gSheets
- Experience in project management

What you’ll need to be successful:

Adaptable – has demonstrated flexibility in the face of change.
Organized – has good time, space and task management skills.
Proactive – has the ability to foresee problems and prevent them by taking action.

#LI- Remote

Below is the annual base salary range for candidates located in California, Colorado, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.

The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, New York, and Washington is between:$93,000—$139,000 USD The annual base salary range for this position for candidates located in the San Francisco Bay area is between: $104,000—$156,000 USD

What you can look forward to as an Full-Time Okta employee!

Amazing Benefits
Making Social Impact
Fostering Diversity, Equity, Inclusion and Belonging at Okta

Okta cultivates a dynamic work environment, providing the best tools, technology and benefits to empower our employees to work productively in a setting that best and uniquely suits their needs. Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live.

Everlight Solar Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Executive Assistant To CEO

Title: Administrative Assistant

Job Description:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant! This is a FULLY REMOTE, full-time, entry level, evening shift position, with some weekend work. The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Responsibilities:

Work closely with CEO and Executive Team to enact company goals and strategies
Attend company sponsored self-development and team building workshops
Assist Sales Managers and Consultants on project completion
Collect and present data for sales teams
Communicate with customers to gather information
Act as a liaison between sales and other teams

Requirements:

Salesforce.com experience preferred
Strong administration skills
Ability to work independently and as a member of various teams and committees
Strong attention to detail
Exceptional communication and presentation skills
Ability to multi-task, prioritize, and control time effectively
Hours: Full-time, 40 hours/week guaranteed.
- This position operates on a PM shift of 2-10 PM CT – plus a once/month Saturday shift.

Benefits:

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
PTO
Sick and Safe Time
Paid Holidays Off

Salary: $30,000 – $40,000 / year

Second Nature Home Wellness Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Senior Executive Assistant

Executive Assistant To CEO

Remote

Full Time

Mid Level

We’re building a future where every home is professionally managed. One where professional property managers deliver new “Triple Win Experiences” for residents, investors, and their teams.

But creating winning experiences that benefit everyone simultaneously? That’s hard.

Now, 1,500+ property management companies are doing it with a fully managed Resident Benefits Package (RBP) by Second Nature. We bring the expertise, technology, and service that property managers need to make experiences convenient, rewarding, and consistent. Our reputation for turning old problems into new revenue streams has made us the only 6-peat national industry vendor of the year.

Join 175+ passionate, thoughtful people who strive to make a difference each day until every home is full of triple win experiences.

About the Role

The Executive Assistant provides high-level administrative support to our CEO, President, CFO and broader leadership team. You will have a front-row seat to one of the fastest growing startups in the prop-tech SaaS space.

What You’ll Do

Correspondence and Scheduling: Manages email and scheduling for executives with a focus on urgency and necessity. Aligns the executives’ time with their priorities leveraging expert prioritization strategies. Manages meeting cadence for the leadership team, ensuring materials are sent in advance and captures meeting notes and action items. Operates effectively in a fast-moving and ambiguous environment.
Travel and Expense Management: Arranges travel and accommodations for executives. Submits and monitors expense reports on behalf of the executives.
Project and Event Management: Owns and is responsible for the successful outcome of projects and events. Prioritizes tasks and projects to meet multiple competing deadlines. Helps facilitate, participate in, and lead team activities and events. Performs additional duties as assigned by executives. Involvement in managing board meeting schedules, leadership team meeting, team offsites,
Business Reporting: Takes responsibility for weekly maintenance of organization critical documents, such as org charts, meeting agendas, and meeting notes. Assists with the preparation of quarterly business reviews.
Cross-Functional Collaboration: Works cross-functionally and collaboratively with the EA team to support the executive team. Maximizes efficiency by building out systems and processes for increased organization and unified workstreams. Acts as a liaison between the staff and direct reports.

Who You Are

Proven track record of effectively interacting with and supporting senior management
Proven creative thinker with strong business acuity
Experience with coordinating and managing projects
Thrive in a fast-paced environment, sometimes (despite our best intentions) with unclear or changing guidelines

Even Better If You Have…

Strong ability to think strategically and proactively across departments
Excellent oral and written communication skills
Proficient data analysis and reporting skills
Excellent interpersonal skills
Strong time management and multitasking skills.

We get it. Requirements can sometimes hold people back from applying to a job, but don’t let that be the case here. If you believe you have the skills it takes to elevate this role, team, and company, we encourage you to apply for this role.

REMOTE WORK STATEMENT

This position is a remote-first, work from home position. Second Nature is committed to creating a culture and workplace where remote work fosters collaboration and connections and is a key part of our company story and success. To be successful in a remote work role at Second Nature you must:

Be available during your scheduled working hours and give your full attention to the completion of your Second Nature job duties
Have a quiet, professional, distraction-free environment in which to complete your work
Have access to your own reliable high-speed internet connection
Attend our bi-annual in-person company meetings (Second Nature will reimburse the cost of your business travel per company guidelines)

Why Second Nature?

Health First: Medical, Dental, Vision, & Life Insurance; 401K Plan
Location: Work Remotely from anywhere in the US
Flexibility: Open PTO and sick days
The Product: Beyond the awards and 5-star reviews… our clients and customers love what they can do with a fully managed RBP
Diverse, Inclusive Culture: We embrace employees from all backgrounds with openness and respect
Training: A supportive team to help you grow your career and unlock your full potential
Growth: The opportunity to get in on the ground floor of a fast-growing startup that’s designing and developing an exciting category

Second Nature is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We take action to ensure equal employment opportunities for all candidates and employees and to provide employees with a workplace free of discrimination and harassment. Our hiring decisions are based on business needs, job requirements and inidual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by federal and/or state law.

#liremote

Elastic Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Title: Senior Executive Assistant

Location: United States

Job Description:

Elastic is a free and open search company that powers enterprise search, observability, and security solutions built on one technology stack that can be deployed anywhere. From finding documents to monitoring infrastructure to hunting for threats, Elastic makes data usable in real-time and at scale. Thousands of organizations worldwide, including Barclays, Cisco, eBay, Fairfax, ING, Goldman Sachs, Microsoft, The Mayo Clinic, NASA, The New York Times, Wikipedia, and Verizon, use Elastic to power mission-critical systems. Founded in 2012, Elastic is a distributed company with Elasticians around the globe. Learn more at elastic.co.

Elastic is looking for a Senior Executive Assistant to support two of our Field leaders based in the United States. If you have experience supporting sales leaders in a high-growth, fast-paced environment, we’d love to hear from you!

The position requires the capacity to work successfully in a team environment while staying connected to business priorities and maintaining a comprehensive awareness of the organization. You are proactive and work with a strong sense of urgency. You take ownership, have bias for action, are customer-service oriented and can meet tight deadlines. Flexibility is key and you can switch gears at a moment’s notice.

You will:

- Maintain dynamic calendars; handle travel arrangements domestically and internationally, with a high-standard of accuracy.

- Handle details and projects that may be confidential and time sensitive with minimal guidance.

- Maintain a high level of integrity and discretion in handling confidential information while working with senior professionals inside and outside the company.

- Manage multiple priorities and shifting demands with accuracy and flexibility while anticipating and resolving issues.

- Coordinate and prepare for executive and company meetings and conference calls, including arrangement of logistics, meeting space, communications and catering

- Produce highly accurate work with excellent discretion, judgment, tact and flexibility

- Prepare and submit accurate expense reports for the ELT members on an as needed basis

Engage in administrative tasks related to execution, distribution and organization of legal documents

You are / have:

- 5-7 years senior executive level support required. Bachelor’s degree preferred

- Extremely strong project and time management skills; detail-orientation with the ability to multi-task and prioritize workload

- Able to recognize and appropriately handle highly sensitive and confidential material and information

- Excellent follow-up and follow through with ability to stay on top of and anticipate competing and changing priorities

- Proactive and work independently, show initiative, problem solve and take ownership of all projects and assignments to achieve positive results

- Able to make independent and effective decisions

- Excellent listening and interpersonal skills and can communicate with discretion, diplomacy and tact

- Proficiency with MS Word, Excel, PowerPoint, and GSuite required; Concur a plus

A sense of humor and ability to roll with the punches

Compensation for this role is in the form of base salary. This role does not have a variable compensation component.

The typical starting salary range for new hires in this role is listed below. In select locations (including Seattle WA, Los Angeles CA, the San Francisco Bay Area CA, and the New York City Metro Area), an alternate range may apply as specified below.

These ranges represent the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the ranges may be modified in the future.

An employee’s position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.

Elastic believes that employees should have the opportunity to share in the value that we create together for our shareholders. Therefore, in addition to cash compensation, this role is currently eligible to participate in Elastic’s stock program. Our total rewards package also includes a company-matched 401k with dollar-for-dollar matching up to 6% of eligible earnings, along with a range of other benefits offered with a holistic emphasis on employee well-being.

The typical starting salary range for this role is:

$89,100—$140,900 USD

The typical starting salary range for this role in the select locations listed above is:

$106,800—$168,900 USD

Additional Information – We Take Care of Our People

As a distributed company, ersity drives our identity. Whether you’re looking to launch a new career or grow an existing one, Elastic is the type of company where you can balance great work with great life. Your age is only a number. It doesn’t matter if you’re just out of college or your children are; we need you for what you can do.

We strive to have parity of benefits across regions and while regulations differ from place to place, we believe taking care of our people is the right thing to do.

- Competitive pay based on the work you do here and not your previous salary

- Health coverage for you and your family in many locations

- Ability to craft your calendar with flexible locations and schedules for many roles

- Generous number of vacation days each year

- Increase your impact – We match up to $2000 (or local currency equivalent) for financial donations and service

- Up to 40 hours each year to use toward volunteer projects you love

Embracing parenthood with minimum of 16 weeks of parental leave

Different people approach problems differently. We need that. Elastic is an equal opportunity/affirmative action employer committed to ersity, equity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, pregnancy, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, disability status, or any other basis protected by federal, state or local law, ordinance or regulation.

We welcome iniduals with disabilities and strive to create an accessible and inclusive experience for all iniduals. To request an accommodation during the application or the recruiting process, please email [email protected] We will reply to your request within 24 business hours of submission.

Applicants have rights under Federal Employment Laws, view posters linked below: Family and Medical Leave Act (FMLA) Poster; Pay Transparency Nondiscrimination Provision Poster; Employee Polygraph Protection Act (EPPA) Poster and Know Your Rights (Poster)

Please see here for our Privacy Statement.

Robert Half International Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Executive Assistant

SAN FRANCISCO, CA

Worksite Remote

Job Type Temporary

Pay Rate $38.00 – $44.00 / Hourly

Description

We are looking for a meticulous Data Entry Clerk to join our team, based in San Francisco, California. The role will primarily involve analyzing and processing large amounts of data, with a focus on security-related information.

This is a remote position, so applicants can be based anywhere, although they should be prepared to work within the Pacific Standard Time zone.

Responsibilities:

• Analyzing and processing large volumes of data accurately and efficiently

• Performing critical thinking tasks to understand the objective of the data and ensure the accuracy of entries

• Communicating effectively with team members and superiors, especially when needing assistance

• Utilizing strong English skills to comprehend and respond to complex data-related questions

• Demonstrating a high level of reading proficiency to manage high volumes of reading, reviewing, and data entry tasks

• Displaying strong analytical skills to review and analyze data on intake

• Maintaining a consistent work schedule for tracking purposes

• Adapting to repetitive work involving a high volume of reading, reviewing, and data processing.

Requirements

• Candidate must have at least one year of experience in a similar role as a Data Entry Clerk.

• Proficiency in using data entry software and tools is essential.

• Strong understanding and experience with Data Abstraction techniques.

• Familiarity with Criticality Analysis is needed.

• Excellent typing speed with high accuracy levels.

• Proficient in using Microsoft Office Suite, particularly Excel.

• Strong attention to detail and ability to spot data discrepancies.

• Good command over written and spoken English for clear communication.

• Ability to work independently with minimal supervision.

• Good organizational skills to manage multiple tasks simultaneously.

• Proactive learner who can adapt to new data entry tools and software quickly.

• High school diploma or equivalent qualification is required. Higher educational qualifications will be a plus.

Talent Assistant

Whalar Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Talent Assistant (Gaming)

Location: USA (Remote)

Job Description:

Job Title: Talent Assistant (Gaming)

Work Location: Remote (preference for EST and must be located in a state within we are registered with)

Start Date: ASAP

Recently named one of WorkLife’s 50 Best Places to Work and one of Fast Company’s Most Innovative Companies, Whalar is a leading global Creator Company.

Whalar empowers creators, brands, and platforms to tap new areas of innovation and drive business growth together. We do this through our six isions: brand partnerships, talent management, proprietary technology, a creator-centric venture studio, a gaming studio, and a physical campus for creators. As a result, we have the best understanding, the most access, and the earned trust of creators. We’re a curious, erse team of 300 iniduals united by one belief: Everything Is Better With Creators.

We Liberate the Creative Voice. We are Whalar.

About the role:

As the Assistant to the two Gaming Talent Managers, you’ll provide essential support, aiding in the smooth execution of their daily tasks and operations. You will work in a fast-paced environment, handle multiple projects, and balance both company and talent objectives. The ideal candidate should have a passion for gaming.

Key Responsibilities:

Assist with coordination of brand deals from contract coordination to talent payments
Liaise with our internal Business Affairs and Finance departments
Update ongoing department and talent calendars
Work with talent to help generate leads for desired brand partnerships
Prepare case studies for brand partners
Maintain and oversee updates to talent information within our internal database
Occasionally attend events and shoots with Talent

Here’s what we’re looking for:

Possess an in-depth, and up-to-date knowledge of the influencer, gaming, and entertainment industry including streaming and social media platforms
Must be capable of handling sensitive information with the utmost discretion and confidentiality
Excellent organization and administration skills
Ability to communicate at all levels – both in written and verbal form
Must be proactive, forward-thinking and able to take initiative
Proficient in Google Suite, including creating spreadsheets, building captivating presentations, and more.
Possesses a positive, can-do mindset, brimming with energy and enthusiasm.
Knowledge and/or passion for gaming

The salary for this role is $55,000 and serves as a general guideline reflecting the potential compensation for the role. The final salary offer will be determined based on a comprehensive evaluation of factors such as the candidate’s experience, expertise, alignment with the position’s requirements, and ultimately budget approvals.

Our values:

At Whalar, ersity, equity, and inclusion (DEI) isn’t just a statement, it’s our collective strength. Our people are our superpower. A erse team and inclusive leadership have shaped Whalar since our inception in 2016, fueling a constant evolution of growth. We champion a culture of respect and empathy, fostering a sense of belonging that transcends demographics. We hire iniduals of all backgrounds and empower them to thrive, challenge stereotypes, and actively break societal barriers.

The perks:

Whalar provides flexible benefits and collaborative work environments/experiences, so employees can work productively in a setting that best and uniquely suits their needs.

Medical, Dental, Vision
25 days of PTO + Sick days + Winter break
Retirement planning with employer match
Monthly phone/internet reimbursement
Professional development stipend
New joiner Home office allowance
Fertility benefits
Up to 16 weeks of paid parental leave
Calm App subscription (Add up to 4 dependents)
Volunteer days
Identity theft protection & Legal assistance
Company Paid Life & Disability Insurance
Extra Voluntary Life Insurance Policy
Voluntary Hospital and Critical Illness Insurance
Voluntary Pet insurance
Employee Resource Groups

Whalar provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, training, working conditions, compensation, and benefits.

Paralegal

Ferrellgas Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Paralegal

Job Location: US-United States

Overview

Ferrellgas is looking for a Paralegal to join the team! The paralegal position assists the corporate attorneys in all aspects of the Legal department and acts as a liaison between corporate attorneys, outside counsel, and companys lines of business.

Benefits:

Medical, dental, and vision plans
401(k) retirement plan with generous company match
Employee Stock Ownership Plan (ESOP)
Paid holidays, sick leave, and vacation
Wellness program
Tuition reimbursement program
Remotework environment

Responsibilities

Reviews, analyzes and drafts internal and external correspondence, affidavits, contracts and other legal documents.
Partners with internal business teams throughout companys lines of business to address various legal issues.
Acts as a liaison between companys lines of business and external consumer agencies.
Responsible for legal research and preparing subpoena responses
Identifies and resolves problems.
Assists with projects as directed by corporate attorneys (i.e. conducts research, timeline management).
Ensures proper indexing and filing of legal documents and databases.
Schedules meetings, coordinates correspondence, and performs other administrative duties.
Reviews and processes department invoices.

Qualifications

Paralegal certification or associatedegree.
2+ years legal experience.
Experience with a law firm or with in-house counsel.
High school diploma or equivalent.
Strong experience with Microsoft Office (Excel, Word, Power Point, and Outlook).
Working knowledge of legal concepts, terminology, and processes.
Experience drafting, reviewing, and editing legal documents.
Problem solving/analysis skills.
Able to communicate proficiently.
Excellent presentation skills.
Detail oriented and demonstrates independent thinking and good judgement.
Able to work well on a team.
Strong work ethic and credibility.
Ability to write reports, business correspondence and procedure manuals.
Must be a Citizen or National of the United States, a lawful, permanent resident, or have authorization to work in the United States
Applicants must not now, or any time in the future, require sponsorship for an employment visa.

Why work for Ferrellgas?Were so much more than a company that consistently ranks among the nations largest propane retailers. Were also a company that strives to provide the very best propane service in each of the hundreds of communities we serve across the United States.

Ferrellgas has been recognized by Forbes as one of the Best Employers in America. For more information about the company culture, visit ourLife at Ferrellgaspage. If youre interested in being a part of a winning company, join the Ferrellgas team today!

Ferrellgas is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to an iniduals race, religion, color, gender, sex (including pregnancy), sexual orientation, gender identity, marital status, protected veteran or military status, genetic information, disability, national origin, age, or any other classification protected by Federal, state or local law. If you are an inidual with a disability, a disabled veteran, or a wounded warrior and you are unable or limited in your ability to access or use any one of Ferrellgas’ electronic means of applying for jobs as a result of your disability you may request a reasonable accommodation by contacting us [email protected] calling 1-888-337-7355.

Please note: Ferrellgas will respond only to requests for accommodations due to a disability.

ClimateWorks Foundation Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Title: Executive Assistant

JEDI

Location: USA-

Job Description: About the Organization

Description

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.8 billion in grants to more than 850 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a erse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.

Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase inidual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.

Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

About the Justice, Equity, Diversity & Inclusion at ClimateWorks

The Justice, Equity, Diversity, and Inclusion (JEDI) team leads an ambitious, proactive, cross-cutting practice of integrating JEDI into the foundation’s culture, policies, programs, and services. In accordance with the ClimateWorks’ JEDI Principles and Values, the JEDI team engages with all levels within the organization and with external partners to advance JEDI. We engage in active learning, cross-functional collaboration, strategy development, and relationship building to ensure just and equitable outcomes for ClimateWorks staff and communities traditionally excluded from decision making. We ensure equity in our relationships with implementing partners, grantees and ensure equitable practices are replicated across the organization.

ClimateWorks Foundation (CWF) is a global group of strategists, collaborators, grantmakers, and researchers with expertise in climate science, strategic philanthropy, public policy, social and economic development, and just and equitable approaches to the climate philanthropy community.

Job Summary

The Executive Assistant, JEDI, plays a key administrative role for the JEDI team. This position will report to the Chief of Justice, Equity, Diversity, and Inclusion, and will support the JEDI team with scheduling, coordination, travel and meeting logistics, process tracking, and other administrative support as needed. This role will require some in-office support for key moments and events and will collaborate with other administrative requirements as needed.

Essential Tasks

The Executive Assistant, JEDI, will perform the following and other duties as assigned:

Manage complex scheduling of key meetings and events for JEDI team collaboration with other CWF program teams and operational departments.
Manage scheduling for meetings and events for the JEDI team to connect with grantees and other external partners.
Coordinate relevant travel and meeting logistics.
Manage department expenses and reimbursements
Provide full logistics support for periodic in-person events and meetings. In-person support may include ordering meals, assisting with conference room AV and managing remote participation, and preparing and distributing materials.
Provide logistics support for remote meetings such as setting up and managing video conference platforms, managing breakout rooms, troubleshooting technical problems.
Support the planning process by developing, reviewing, and pre-filling template, assisting in review and roll-up, and assisting in note taking, follow up, and meeting scheduling.
Ensure that files, both electronic and paper, are organized and current.
Write letters and emails as needed and regularly contact colleagues within and outside of the foundation.

Required Qualifications

Must Have:

5+ years of administrative work experience; experience with senior administrator/executive assistant role preferred
Previous experience maintaining complex calendars and coordinating meetings/events
Excellent verbal and written communication and interpersonal skills
Excellent interpersonal skills are essential
Astute attention to detail and strong organizational skills
High degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), Zoom, Slack
Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision
Ability to judge the relative importance of issues and act independently to address them, applying the appropriate level of urgency and drive to achieve results
Ability to keep calm under pressure, prioritize and manage multiple and sometimes competing tasks, and multi-task
Ability to handle sensitive matters with discretion
Tact, poise, professionalism, diplomacy, and a good sense of humor; the ability to work with a team and to interact with people from all walks of life
Commitment to the mission and values of ClimateWorks Foundation
A commitment to a erse, inclusive and equitable work environment

Nice to Have:

BS or BA degree
Past work at a philanthropic and/or non-profit organizations
Experience with Asana, Salesforce, Miro, and Mentimeter
Experience working internationally or with partners working abroad

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Salary Range (Bay Area / NYC): $80,000 – $85,000 annually

Salary Range (Other US): $75,000 to $80,000 annually

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as US Flexible with preference for candidates in NY, PA, NC and on the east coast. Geographic differential applied to compensation based on local cost of labor.

Commitment to Racial and Social Justice

At ClimateWorks Foundation, we are driven by our vision of creating a thriving planet for all living beings for generations to come. We aim to foster an inclusive workplace that values erse lived experiences and emphasizes the voices of marginalized people — especially Black, Indigenous, and People of Color — who are most vulnerable to climate impacts, and whose voices, ideas, and leadership are crucial to winning the climate fight.

To ensure that we are making meaningful progress, we have made a set of ersity, equity, and inclusion commitments across all dimensions of our work to further our mission and realize our vision. For more information, please visit: Fostering Racial and Social Justice in Pursuit of our Mission

Equal Employment Opportunity

Equal employment opportunity and having a erse staff are fundamental principles at ClimateWorks Foundation and as such we are committed to creating a erse and multi-cultural work environment. We strongly encourage and seek applications from women, people of color, and bilingual and bicultural iniduals, as well as members of the lesbian, gay, bisexual, and transgender communities. We are committed to providing equal employment opportunities to all employees and applicants without regard to race (including traits historically associated with race), ethnicity, religion, color, sex (including childbirth, breast feeding, and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state, and local laws.

This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks Foundation is committed to complying with all laws protecting qualified iniduals with disabilities, as well as employees’ religious beliefs and practices. This policy extends to all aspects of our employment practices including, but not limited to, recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment. ClimateWorks Foundation will provide a reasonable accommodation for any known physical or mental disability of a qualified inidual and/or employees’ religious beliefs and practices, as required by law.

If you require an accommodation, please notify Human Resources. Once ClimateWorks Foundation is aware of the need for an accommodation, it will engage in an interactive process to identify possible accommodations.

Application Process

All qualified candidates are encouraged to apply as soon as possible. To be considered for this position, interested candidates must submit a resume and cover letter. This position will remain open until filled.

Employment at the ClimateWorks Foundation is at-will.

Claire Myers Consulting Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Title: Executive Assistant (Remote)

Location: US

Part-Time

Job Description:

Our client is a dynamic, boutique wealth management firm with a mission to educate the community on all things financial and empower others to live their best lives. They design a personalized plan and help clients execute it by safely navigating their financial journey and having meaningful adventures. The firm provides comprehensive, fee-based financial planning, fee-based investment advisory solutions, education funding strategies, holistic wealth management, retirement planning, and risk management.

They are adding an Executive Assistant to support the firm. To start, this role will work 25 hours per week.

Responsibilities

Anticipate the needs of the leader to allow for a seamless flow during the day
Outreach via phone to existing and potential clients
Manage Outlook Calendar and make changes as necessary
Email follow-ups with prospects & existing clients as needed
Manage CRM (Microsoft Dynamics); Detailed notes from each call and TRAVEL”>meeting
Manage the flow of communication between the leader and team members using technology (Phone, Slack, CRM and Email)
Read, monitor, and delegate the leader’s email inbox
Draft, review and send communications on behalf of company leader
Set TRAVEL”>TRAVEL”>meetings with potential new clients, and proactive communication with clients throughout all stages of the sales cycle
Organize and maintain client and business files
Conduct oneself with an elevated level of professionalism among team members and clientele
Research new client prospects and prospecting opportunities
Complete administrative tasks as identified to leverage leader’s time

Qualifications

Experience in an administrative capacity; Experience in the financial planning field is desired
Excellent written and verbal communication skills
Extensive Outlook Calendar Management skills
Excellent problem-solving skills
Extremely high attention to detail
Proven organizational and time management skills and ability to multitask, set priorities, and meet deadlines
Understanding of the dynamic of an interdependent team
Ability to self-manage
IT literacy including intermediate skills in Excel, Word for Windows, and Microsoft PowerPoint
Ability to maintain confidentiality
Desire to support others and a thorough understanding of the need for team work

Compensation

$30,000-$60,000 depending on experience and agreed upon hours

Everlight Solar Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Title: Administrative Assistant (Remote)

Location: Austin TX US

Job Description:

Everlight Solar is seeking a skilled and motivated inidual to join the Everlight Solar team as a Sales Enablement Assistant! This entry level position is a full-time, completely remote, evening shift. The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers. Administrative skills are necessary in this role.

Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, macOS, iWork, etc.)

Responsibilities:

Work closely with CEO and Executive Team to enact company goals and strategies
Attend company sponsored self-development and team building workshops
Assist Sales Managers and Consultants on project completion
Collect and present data for sales teams
Communicate with customers to gather information
Act as a liaison between sales and other teams

Requirements:

Salesforce.com experience preferred
Strong administration skills
Ability to work independently and as a member of various teams and committees
Strong attention to detail
Exceptional communication and presentation skills
Ability to multi-task, prioritize, and control time effectively
Hours: Full-time, 40 hours/week guaranteed.
- This position operates on a PM shift of 2-10 PM CT – plus a once/month Saturday shift.

Benefits:

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
PTO
Sick and Safe Time
Paid Holidays Off

Salary: $30,000 – $40,000 / year

Prometric Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Executive Assistant

Virtual Req #6561

About Us: Prometric is a leading provider of technology-enabled testing and assessment solutions to many of the world’s most recognized licensing and certification organizations, academic institutions, and government agencies. We support more than 7 million test takers annually at our testing locations in 180 countries around the world. With over three decades of experience working with clients of all sizes across a multitude of industry sectors, our mission is to design and deliver the highest quality and most innovative testing solutions anytime, anywhere.

Job Overview

This remote position will be responsible for supporting the CPTO and CAO and performing many administrative duties. The selected inidual must have a positive attitude, possess a strong proactive work ethic, and be extremely organized, detail-oriented, and precise. This inidual must be a team player and an excellent written and verbal communicator. The ability to handle confidential data and operate with discretion is highly critical.

Job Description

Assist leaders in scheduling meetings including international time zones.
Design, prepare, and format reports and presentations, using multiple software packages such as Outlook, Excel, Word, PowerPoint, and Visio.
Serve as a point of contact for potential clients and vendors.
Support departmental needs by ordering supplies and equipment.
Maintain organizational chart for the department.
Assist with onboarding for new hires.
Coordinate, book, and modify travel arrangements as appropriate.
Process invoices, purchase orders, and expense reports.
Sets up and maintains files.
Create and maintain department information corporate website.
Record team meeting minutes as required.
Maintain correspondences and transaction files including those of a confidential nature.
Analyze and prepare data on time as needed (i.e., reports, presentations)
Perform accuracy checks of work independently and effectively.
Organize special projects.
Screen incoming calls and direct them to the appropriate person.
Review incoming mail and email to ensure an expeditious flow of work.
Organize offsite meetings as needed.
Maintain leave and travel calendar for the department.
Other duties variable duties reasonably required.

Required Experience:

Ability to handle confidential material and maintain sensitive data.
Must have 5-7 years of administrative assistant experience, with 1-2 years of executive assistant experience preferred.
Strong organizational skills and attention to detail are critical.
Outstanding written and verbal communication skills are required.
Experience interacting with senior-level clients and prospective-level contacts.
Must have the ability to prioritize and maintain a steady workflow during extremely busy times.
Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
Basic knowledge of computer systems and internet search skills are required.
Outstanding keyboarding ability.
Must be self-directed and able to meet deadlines with minimal supervision.
Positive and professional image and interaction with employees and clients
Prior experience supporting C-Suite Executives.

Prometric is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, and local law.

Other details

Pay Type Salary

SmartBug Media Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Administrative Coordinator

Title: Executive Assistant

Location: Remote, United States

Type: Full Time

Workplace: remote

Category: Executive Admin

Job Description:

SmartBug Media is the full service digital agency of choice for organizations looking to create resilient growth across the entire customer lifecycle. From marketing to sales, revenue operations to customer success, and e-commerce to integration, SmartBug combines sound strategies and technology with top talent to de-risk the future and set the course for continued success. As a fully remote team of over 300 professionals, we believe in delivering exceptional work without compromising work/life balance, no matter where you are. Recognized globally, we’ve made the Inc. 5000 list seven times, the Adweek 100 four years running, and won numerous Comparably awards for our culture and leadership. We’re not just HubSpot’s highest-rated partner worldwide but also a two-time HubSpot NA Partner of the Year and proud Elite Partner. Add to that our Master Elite partnership with Klaviyo and our proud partnerships with Shopify and Google.

Job Summary:

SmartBug is seeking an Executive Assistant to provide administrative support to the SmartBug executive leadership team. The inidual is accountable for details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced, professional, fully remote environment. Must have strong communication skills and proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, and screen and prioritize communications and opportunities from external and internal sources. The right candidate will proactively anticipate needs to support a variety of administrative functions for executive leaders and the leadership team, including coordination of activities and ensuring timely flow of information to and from the executive office, in a time-sensitive, accurate, and confidential nature using discretion and diplomacy.

The inidual must possess a dynamic, high-energy, flexible personality in conjunction with strong initiative, excellent judgment, and critical thinking skills, excellent interpersonal skills, as well as strong verbal and written communication skills are a must. Demonstrated ability to collaborate effectively with a broad range of iniduals and groups within the organization and externally is a must.

The inidual must have experience with document management and/or shared filing systems and be proficient in working with documents and contract templates and related software tools. This position requires a thorough knowledge of company operations, policies, procedures and the ability to handle information of a highly confidential and critical nature. This role will be great for an inidual who is a fast learner, adaptable, proactive, able to solve problems quickly, and enjoys working in a remote environment.

What You’ll Do:

Provide administrative support for multiple executives in a corporate environment, including the C-suite and other executives and members of the leadership team as needed
Manage multiple projects independently from beginning to end
Proactively manage calendars, correspondence, travel, expenses, and TRAVEL”>meeting organization
Draft documents and relevant notifications, communications, and other such matters related to business and legal affairs
Responsible for collecting and organizing a high volume of data and information, and maintaining relevant databases
Gather and analyze data and prepare reports as requested by c-suite / leadership team
Attend TRAVEL”>TRAVEL”>meetings, assist with agendas, and follow up on action items with relevant team members and stakeholders
Assist in planning team-building events, networking opportunities, holiday celebrations, and company-wide events
Manage requests and special projects as needed and perform all other duties as assigned
Other tasks and duties as assigned and as related to the operation of the business and support of the executive leadership team

What You’ll Need – Requirements:

Minimum three years’ Executive Assistant or Legal Assistant experience required
Excels in exercising sound judgment and professional behavior and demonstrated interpersonal skills with internal and external senior-level leaders
Proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
Must be a self-starter and have the ability to spearhead projects
Extremely organized, proficient time management ability to manage conflicting priorities without loss of composure
Strong business acumen and reasoning ability
Utilizes time efficiently and meets challenges with resourcefulness
Works and interacts with understanding, alignment, and commitment and follows through on commitments and agreements
Contributes to building a positive team spirit, displays courtesy and sensitivity toward the needs of others
Continuously strives to build knowledge and skills required to support the needs of the business
Superior computer skills. Adept at Google Workspace, MS Word, Excel & PowerPoint
Proficiency with Adobe Acrobat, electronic signature software
Comfortable with technology and learning new tools

Personal Qualifications:

A positive person who is accustomed to a fast-paced environment
A highly organized, detail-oriented, and reliable professional who can work independently
A team player who truly views no task as too large or too small, but instead views every assignment as an opportunity to learn and grow
A multi-tasker, who exhibits a high degree of initiative, integrity, and the ability to craft creative, pragmatic, and effective solutions
A self-disciplined and self-motivated professional with solid work habits, a commitment to promptness, and a strong sense of pride in accomplishing a wide range of tasks and goals
A talented and caring colleague who displays good judgment, inspires confidence, and handles sensitive matters with absolute discretion
An excellent sense of humor and a strong desire to help others within the organization

What We Offer – Perks!

Annual Salary between $65,000 – $75,000 DOE
Health insurance with company contribution
Paid maternity and paternity leave
Paid vacation
Paid time off
Unlimited sick time
4-week paid sabbatical every 5 years of employment
Monthly remote work allowance
401(k) with employer matching
Flexible spending plan
Company-funded short-term disability and life insurance
Long-term disability
Annual leadership conference, SmartBug Palooza
Training budget
The flexibility of working remotely

Aquent Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Administrative Coordinator

REMOTE EST/CST PREFERRED

Overview

PLACEMENT TYPE:

Temporary

SALARY (USD):

$25-28 per hour W2

START DATE:

06.14.2024

One of Aquent’s leading entertainment client’s is looking to add an administrative coordinator to their growing team. This talent will be responsible for typical admin responsibilites but will have a strong emphasis on handing all accounting and financial tickets through Concur. This position is remote but it is expected that the talent will sit in EST or CST time zones. The assisngment will be 10 months long. If this sounds like something you are excited about and would be a good fit for, please apply today!!

Responsibilities:

– Vet and approve Concur expense reports consisting of miscellaneous out of pocket expenses to ensure expenses align with company policy, are appropriate for the assignment, contain event coding and are fiscally responsible, not exceeding industry standard costs.

– Must be able to dicern if expenses that do not align with policy or corrections must be sent back for employeereview providing appropriate policy information and direction.

– Complete approval of submitted expense reports is required within 10 days of submission.

– Reimbursement of submitted expense reports is required within 30 days of submission.

– Vet submitted timesheets for per-diem and laundry stipend reimbursement per company agreements, ensuring accurate reimbursement of per-diem days and laundry stipends as defined by event assignment and trip dates.

– Tracking and innitating reimbursement of submitted per-diem & laundry charges is required within 10 days of trip end date.

– Ensure communications on policy are clear, concise, and consistent.

– Assist staff with Expense report and P-Card report submissions providing training on process and policy.

– Assist Team management with supporting travelers who are experiencing issues creating and setting up the Global Travel profile and MyID Two Factor Authentication Accounts, ensuring travelers can self-book all travel needs within the guidelines of the company.

– Must demonstrate ability to perform tasks under tight deadlines, work independently and manage simultaneous projects.

– Strong computer experience with a proficiency in Windows based PC applications such as Excel, Word, PowerPoint, and Outlook.

– Strong organization and planning skills.

– Flexibility to alter shifts/days off to accommodate projects and departmental objectives.

– Must be willing and able to adapt to a constantly changing environment.

– Knowledge of accounting procedures and policies.

Possesses the following soft skills:

– Multi-tasking

– Organization

– Detail oriented

– Ability to manage priorities

Required Education:

– High School Diploma required

The target hiring compensation range for this role is the equivalent of $25.20 to $28.00 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Additional benefits offered may include; medical health insurance and dental insurance, life insurance, and eligibility to participate in 401k plan with company match.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

Client Description

This legendary company has entertained, informed and inspired people around the globe for over 90 years. Named one of Forbes top companies to work for year over year, this is where dreams really do come true.

Whether you’re looking to create, support business growth and development, work behind-the-scenes on your favorite TV shows or upcoming movies, or anything in-between, this is your opportunity to start the next chapter of your career story and help create the exhilarating experiences this company is known for worldwide.

Why work with AQUENT? Check out our awesome benefits: https://aquent.com/talent/talent-benefits

Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Merative Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Administrative Assistant - Technology Integration Group

Executive Assistant

locations

Remote – United States

Mississauga, Ontario

Full time

Join a team dedicated to supporting the crucial mission of improving health outcomes.

At Merative, you can apply your skills – and grow new ones – with colleagues who have deep expertise in health and technology. Merative provides data, analytics and software for the health industry. Our clients include providers, health plans, employers, life sciences companies and governments around the world. With industry-leading products and focused innovation, we help customers improve decision-making and performance so that together, we drive real progress in health. Learn more at merative.com

Reporting directly to the General Manager of Merge, the Executive Assistant provides comprehensive support by managing the schedule, facilitating communication, and assisting in decision-making processes. The Executive Assistant will work closely with the GM to ensure their success and the smooth running of senior leadership functions. The ability to prioritize effectively, and a commitment to TRAVEL”>meeting deadlines are essential. Additionally, this role will support the other members of the senior leadership team on travel arrangements, expenses, and other support as needed.

Responsibilities:

Calendar Management: Manage and prioritize schedules, TRAVEL”>TRAVEL”>meetings, and work items across various time zones.
Travel and Expenses: Make travel arrangements and agendas. Complete expense reports in alignment with all company policies, procedures & systems & deadlines. Support other members of senior management, as needed.
Merge Business TRAVEL”>TRAVEL”>Meetings: Organize and schedule TRAVEL”>TRAVEL”>meetings, prepare and distribute agendas and supporting materials, ensure timely communication and deliverables with the Merge leaders, and manage all logistical arrangements to ensure seamless execution of TRAVEL”>TRAVEL”>meetings.
Staff TRAVEL”>TRAVEL”>Meetings: Arrange and coordinate TRAVEL”>offsite TRAVEL”>TRAVEL”>meetings, staff TRAVEL”>TRAVEL”>meetings, events, and other TRAVEL”>gatherings.
Communication Management:This includes organizing phone calls and emails, responding to queries, and distributing information. Facilitate communication between the GM and internal/external stakeholders (e.g., local town hall events for employees).
Handle and manage confidential correspondence, ensuring the security and discretion of sensitive information.
Plan employee engagement activities when visiting office locations (i.e. scheduling, organizing catering, working with local team to prepare facilities, key TRAVEL”>TRAVEL”>meetings, etc.).
Other duties and special projects as assigned.

Requirements:

Bachelor’s degreeor commensurate experience required.
5 + years’ experience supporting C-Level executives in a corporate setting.
Proven success in project coordination.
Strong communication and problem-solving skills.

Ability to multi-task, prioritize, have a sense of urgency, and work on many concurrent tasks.
Strong interpersonal & communication skills – verbal & written, ability to communicate with all levels of staff, peers, senior management in multiple time zones and geographies.
Strong knowledge of MS Office, including Outlook, PowerPoint, Excel, Word, and other office automation workflow tools.
Good analytical ability.
Ability to make sound decisions and anticipate situational needs.
Ability to handle confidential materials with appropriate level of discretion.
Open to travel 10-15% as needed.

AccountingDepartment.com Remote.co5 months ago

Apply Now5 months ago

location: remoteus

Remote Administrative Assistant – Technology Integration Group

Remote, United States

Description

Awarded Inc. Magazine’s Best Workplaces 2022 & 2023!

AccountingDepartment.com is the leader in outsourced virtual accounting services for businesses – and our family is growing! Perhaps your next career adventure awaits!

AccountingDepartment.com never settles with status quo. We strive to make sure our staff have plenty of opportunities that broaden skill sets and ultimately enhance career satisfaction while working here. If you’re someone who wants to make a difference, is a confident communicator, loves a good challenge, and happily embraces change, then we sound like a perfect match!

It’s been an exciting 20 years at AccountingDepartment.com! We hope you will join us as we continue this exciting revolutionary journey we are on.

Your Role:

The Administrative Assistant at AccountingDepartment.com plays a pivotal role in coordinating the operations, procedures, and resources of the Technology Integration team to enhance organizational effectiveness and streamline workflow. This position demands clear and professional communication with both internal and external clients. Exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment are crucial. The ideal candidate possesses a passion for assisting others, thrives in a dynamic environment, and exhibits proficiency in technology.

There will be ample amount of training provided for this position, as we realize some responsibilities are unique to AccountingDepartment.com. This is a great opportunity to develop a unique set of competencies and talents to add to your skillset toolbox!

Essential Duties & Responsibilities:

Calendar Management: Schedule appointments, TRAVEL”>TRAVEL”>meetings, and events across departments
Inbox Management: Assist the team in managing email correspondence
Password Management: Maintain and manage passwords for third-party applications
Call Management: Attend calls, verify call notes are documented properly, and take call notes when necessary
Reporting:
- Maintain scorecard reporting and analytics
- Reviewing issue logs against requests to confirm all documentation is up to date
- Update budget vs. actual reporting
Technology Support:
- Assist with zoom management and notification requests in Technology related rooms
- Assist with application reconnections
Administrative Support: Assist with administrative tasks related to fintech implementations
Status Updates and Documentation:
- Update teamwork for client updates and follow up on tech projects with client or internal staff
- Update 3rd party app tracking database
- Update internal wiki for documentation
- Keep track and notify clients of license requirements related to fintech
- Submit special project requests and update internal documentation
Process Improvement: Look for efficiencies where possible to enhance current processes
Other projects as assigned

Essential Skills & Experience:

The ideal Administrative Assistant will have minimum 2 years of experience in an administrative role, within a highly tech savvy environment.

Grit: Motivated self-starter with a positive, can-do attitude. Demonstrates GRIT in overcoming obstacles and accomplishing tasks.
- G: Expresses Gratitude and appreciation for the contributions of team members, fostering a positive and collaborative work environment
- R: Demonstrates Resilience, flexibility, and determination while autonomously managing high-priority tasks and projects in an ever-evolving, dynamic work environment
- I: Unquestionable commitment to upholding the highest standards of Integrity, ethical behavior, and transparency in all business practices
- T: Proven ability to contribute effectively to organizational and team objectives through strong Teamwork skills
Excellent verbal and written communication are essential
Exhibits self-motivation and independent thinking. Is resourceful and proactive, with the ability to analyze and monitor internal processes for operational efficiency.
Proven ability to multi-task, while adhering to deadlines and prioritizes accordingly in a fast-paced, ever-changing environment.
Experience with AI (prompt engineering) or eagerness to learn
Strong technical skills. Savvy in Microsoft Office (Outlook, Word, Excel).
Proficient in working independently in a virtual environment. Comfortable interacting on webcam
Keen attention to detail and high level of accuracy
Strong customer service skills with both internal and external customers
Displays emotional intelligence and the ability to work well with various personalities

Minimum Education & Training Required:

High school diploma

If these are the things that you are passionate about and excite you, then we should talk!

Working at AccountingDepartment.com, LLC

The people at AccountingDepartment.com, LLC are passionate about their work and are driven by innovation. Each and every day we strive for excellence. Our work environment is equal parts casual and professional. We’re serious about our business and delivering the best service to our clients, but we also make it a priority to keep things fun and exciting.

Benefits include:

Work from home, W-2 position
Compressed work week option available
Generous vacation and paid holidays
Group Medical, Dental, Life, Vision, Accident Insurance
401(k) plan
Participation in a company wide annual bonus incentive plan
$25 monthly internet stipend
Virtual employee groups, clubs, and activities throughout the year
Casual dress

Quince Brand Remote.co5 months ago

Apply Now5 months ago

location: remoteus