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Executive Assistant – Corporate Affairs

locations

Remote (US)

time type

Full time

job requisition id

R23335

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

General Description:

BeiGene is seeking an experienced Executive Assistant to support the SVP, Corporate Affairs leader and other department members. The person in this role will need to be an experienced, detailed-oriented problem-solver with exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates resourcefulness in building relationships across the global BeiGene organization.

Essential Functions of the job:

• Provide administrative support to the SVP, Corporate Affairs and other department members
• Manage complex/heavy calendaring, scheduling, expenses and travel
• Understand business priorities and proactively look for ways to streamline the support matrix
• Build and maintain key external relationships via the core businesss needs
• Build and maintain internal cross-functional relationships across BeiGene
• Ensure and maintain confidentiality of all appropriate communications and documentation
• Partner across the Corporate Affairs team
• Schedule and coordinate candidate phone, video, and in-office interviews
• Process purchase requisitions and contracts
• Provide assistance as needed for assigned department and partner w/ Manager Strategy & Operations, in support of the larger Corporate Affairs team for ad-hoc projects as needed.
• BeiGene Patient Advocacy Portal Management.

Qualifications:

Minimum of 7-10 years experience assisting high level leaders; multiple disciplines a plus

Extensive experience in efficiently multi-tasking between business partners and priorities

Ability to take on increased responsibility as the company grows

Ability to independently work in an ambiguous yet fast-paced environment

Ability to work independently in a fast-paced environment with constantly changing priorities

Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills

Demonstrated ability to relate well with all levels of management and peers

A positive can-do attitude

Computer Skills:

• High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System

Education Required:

High School education required; Bachelors degree is a plus

Competencies:

Ethics – Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.

Communication – Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.

Teamwork – Balances team and inidual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone’s efforts to succeed. Contributes to building a positive team spirit; Shares expertise with others.

Adaptability Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.

Technical Skills – Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.

Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Analytical – Synthesizes complex or erse information; Collects and researches data; Uses intuition and experience to complement data.

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Project Management – Communicates changes and progress; Completes projects on time and budget.

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

Salary Range: $83,100.00 – $108,100.00 annually

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value ersity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Administrative Assistant, Tax

Location: United States

About Us

Burklands core purpose is to Accelerate Dreams. So often, turning dreams into reality helps change the world. We thrive at the forefront of this transformation. Startups desire our professionals they are the best in the business. Startups seek our content we are an industry thought leader. Startups trust our expertise, so founders can focus on their companies, products, and value-add. As a part of our demonstrated value, our clients raised over $3B just last year.

At Burkland, we lead with our Core Purpose. We do this for both our clients and our employees. We believe that leaning on our Core Values (Fresh Perspectives, Exponential Value, Empathy, Trusted Partner) will lead to happy clients and happy employees.

We are aremote-first company with over 180 incredible team members, more than 750 clients, and a commitment to Accelerating Dreams.

The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Tax Consulting Practice. The ideal candidate will have excellent communication skills, a background in administrative roles, and preferably, some basic knowledge of tax-related processes. This role primarily involves administrative tasks, with occasional client interaction and may extend to handling confidential information and filing annual reports.

Key Responsibilities

• Manage all incoming and outgoing mail, including regular visits to the post office for timely and accurate dispatch.
• Maintain excellent communication with clients and internal Account Managers (AMs) to ensure smooth information flow.
• Handle client interactions, specifically related to engagement letters and other administrative documents.
• Ideally, possess previous experience working in a tax office environment.
• Basic knowledge of tax forms such as Form 1120, Form 1065, and Form 990.
• Provide comprehensive administrative support to the Tax Consulting Team.
• Assist in filing annual reports.
• Handle sensitive and confidential information with the utmost discretion.
• Ensure compliance with data protection and privacy regulations.

About You

• Proven experience in administrative roles, preferably within a tax consulting or financial services environment.
• Familiarity with basic tax concepts and forms.
• You are naturally curious, and a problem-solver. Youre someone who likes to learn and is eager to take on new challenges, especially when it comes to cutting-edge technology and emerging industries.
• You are a communicator at your core. Impeccable written and verbal communication is critical since this is the cornerstone of the role.
• You thrive in a fast-paced, dynamic environment. You like being busy and are an expert at aggressive prioritization. If you have startup experience, thats a huge plus!
• Ability to interact professionally with clients and internal team members.
• Strong attention to detail and accuracy in all tasks.
• Demonstrated ability to handle confidential information responsibly.

What We Offer

• Flexiblework schedule to promote a healthy work-life balance.
• Medical, Dental & Vision Insurance for you and your dependents.
• Short & Long Term Disability Insurance to support you when you need it the most.
• FlexiblePTO Take time off from work when you need it.
• 401k with a company match to ensure you are ready for retirement.
• A generoushomeoffice expense reimbursement so you have the office you need to be productive.
• Forget the commute! Were aremote-first workplace, so you can work from yourhomeoffice or from the beach if youd like!
• We offer a collaborative, communicative culture driven by our Core Purpose + Values. We work with incredibly smart people who love to learn and share what they know. If this sounds like a team youd like to be a part of, wed love to hear from you.

Final offer amounts depend on multiple factors such as candidate experience and expertise, geographic location, total compensation, and market data. In addition, full-time regular positions are eligible for 401(k), health benefits, and other benefits; some of these benefits may be available forpart-timeemployees.

Executive Assistant (US-Remote)

Spring, Texas, United States of America

All Cities, California, United States of America

Full time

job requisition id 3125487

Executive Assistant (US-Remote)

Description –

The Digital Services organization is currently in search of an exceptionally skilled Executive Assistant to provide robust support to our leadership team. The ideal candidate should have extensive administrative assistant skills and an understanding of company policies and procedures, enabling them to handle complex tasks and assignments efficiently. The role demands a comprehensive grasp of both general and technical aspects of the job, with a focus on tackling multifaceted assignments that require substantial judgment, initiative, and specialized knowledge to address challenges and propose effective solutions. The successful candidate will thrive in an environment where they can work independently, completing tasks with minimal supervision. Additionally, they may be tasked with determining methods and procedures for new assignments that lack established protocols.

Responsibilities:

• Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
• Responsibilities include performing various tasks in administrative support at the upper executive level.
• These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/ision, and other established general administrative requirements of the organization.
• Coordinates the administrative work within the department/ision, working with other departments/isions and companies.
• Recognized as the top administrative employee in the department or ision.
• The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.

Education and Experience:

• High school education or equivalent; some college level education highly preferred.
• Typically requires a minimum of 7+ years general administrative experience, or equivalent combination of experience and college level education.

Knowledge & Skills:

• Senior/advanced general administrative skills/ knowledge.
• Usually works with multiple issues/projects and has the experience/ability to support multiple employees’ administrative needs.
• Regarded as the key administrative employee of the department and is a primary administrative employee in the ision/ company.
• Specific advanced software skills as required by the department.

Job –Administration

Schedule –Full time

Shift –No shift premium (United States of America)

Travel –

Relocation –

EEO Tagline –HP Inc.is EEO F/M/Protected Veteran/ Inidual with Disabilities.

Location:  US Locations Only; 100% Remote

About you

You have 7 years of experience as an executive assistant working in a fast-paced environment supporting multiple high-level executives. At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!

About us

We believe that it is possible to have a rewarding career that doesn’t conflict with your personal responsibilities and life choices. Our erse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely is not just a ‘nice to have’. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a erse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!

As a premium executive assistant company, we set the standard for remote professionals. We’ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the “50 Best Small Workplaces”, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the “Best Entrepreneurial Companies in America” and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.

For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning – visit our jobs page at https://boldly.com/jobs/

About the position

We are currently seeking a full-time employee to serve as an Executive Assistant supporting one of our clients, a large venture capital firm with global reach. In this role, you will partner with other Boldly team members to provide executive assistance to select executives in the company. The role is heavily focused on scheduling and calendar management. Ideally, you have experience working in a fast-paced environment.

Our client is located on the West Coast so while the role is open to all time zones and fully remote, Pacific or Mountain time is preferred.

Joining Boldly as a full-time W2 employee is a rewarding long-term career opportunity. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This means that while you will be expected to work a 40-hour week, there is flexibility in the hours that you choose to work based on personal preferences.

Responsibilities:

• Executive Assistance/General Admin
• Help manage the calendars for multiple executives and schedule external meetings across time zones
• Make travel arrangements if needed
• Assist with other administrative tasks as needed

Required Skills and Experience:

• A minimum of 7 years of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
• A minimum of 4 years of calendar management experience including coordinating meetings, appointments, and schedules for executives
• A minimum of 2 years of experience in executive travel coordination, including flights, lodging, and ground transportation
• A minimum of 2 years of experience managing and organizing the email inbox of senior leaders
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
• Ability to multitask with ease and prioritize work as needed
• Highly organized with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong writing skills
• Ability to work independently and under the pressure of deadlines
• Solution driven!

Benefits you’ll love, for full-time employees:

• W2 employment status
• Pay rate of $27 an hour with regular pay raises throughout your tenure
• Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
• 401k with employer match
• Paid time off including vacation/sick leave
• Paid holidays
• Paid parental leave
• Technology stipend
• Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients

Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.

At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with erse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.

Location: US Locations Only

Administrative Assistant Animals in Film and Television

Fully Remote PETA

Job Type

Full-time

Description

Position Objective:

To provide support to PETAs Animals in Film and Television ision of the Communications department

Primary Responsibilities and Duties:

• Identify the use or depiction of animals in projects in all stages of film and TV development
• Track industry trades, databases, and news publications for relevant updates
• Track upcoming projects of key directors, producers, and writers, as well as for networks, studios, and streaming services
• Stay up to date on entertainment news, the latest trailers and music video releases
• Maintain contacts, correspondences, files, and research in the isions databases, including archiving and organizing all files
• Maintain the isions calendar to track film releases and TV show premiere dates
• Screen films and TV shows via streaming services or at nearby movie theaters as required to support the campaign objectives
• Attend in-person premieres, limited screenings, and industry events, including demonstrations, as needed
• Assist in the coordination of various campaigns and projects related to the use or depiction of animals in film and television
• Assist the supervisor with PETAs gift promotions during awards season which, depending on your location, may include receiving and sending packages, assembling materials, and driving to hand deliver gifts
• Schedule meetings and take clear and comprehensive meeting notes to distribute to appropriate staff
• Review national and international film festival premiere summaries and reviews (Sundance, Cannes, TIFF, etc.)
• Coordinate gifts and other mailings to industry contacts
• Maintain PETAs whistleblower hotline and relay messages to appropriate staff
• Process invoices and credit card expense reports
• Provide research support as needed
• Perform any other duties assigned by the supervisor

Requirements

• Degree in a related field or equivalent experience
• Minimum of two years of high-level administrative support
• Interest in and extensive knowledge of the film and TV industries
• Extensive knowledge of animal rights issues and PETA campaigns
• Ability to anticipate the needs of the ision, and to think and act five steps ahead
• Demonstrated thorough knowledge of Microsoft programs, including Excel, Word, and Outlook
• Demonstrated effective online research skills
• Demonstrated exceptional written and verbal communication skills
• Demonstrated excellent organizational skills and meticulous attention to detail
• Must be a self-starter with the proven ability to work well under pressure and meet deadlines while working remotely and exercising sound judgment
• Proven ability to deal with a variety of people in a professional manner, with confidentiality at all times
• Must be at least 21 years of age and have a valid U.S. drivers license, a minimum of three years of driving experience, and a satisfactory driving record
• Must own or have access to a reliable car, as driving may be required for the position, sometimes on a moments notice
• Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues
• COVID-19 full vaccination and booster recommended
• Commitment to the objectives of the organization

The hourly pay range for this position is $16.00 – $19.97 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.

Contract Sales Administrative Assistant – Remote

Location: United States; Canada

Description

ABOUT OUR COMPANY

Kanopi Studios is a Design, Development & Support Agency with a fully distributed team of people who are experts in Drupal & WordPress.

Our clients have a mission; we design, build and support websites that help their mission thrive.

But we want our employees to thrive as well. Because our team members do great work for great clients, Kanopi works hard to support them in their career as they continue to create a better web.

As a result, our business continues to grow, and so must our team. Were excited to announce this opportunity to join our team as a Contract Sales Administrative Assistant.

ABOUT THE JOB

As a Contract Administrative Assistant to the Sales Department, you will possess at least 2 years of relevant administrative experience and will report to the Sales Manager. Your day-to-day work will focus on supporting the Core Sales Team, which includes the Sales Manager, Sales Executive(s), CEO, Sales Coordinator, and other Kanopi team members. Your main priority is to provide administrative support for the functions of the Sales Department. This includes ensuring that:

• Client facing communications are professional and accurate
• Materials needed for client calls are readily available to the Sales Team
• All pertinent details are noted in the database
• That meetings are promptly scheduled

You will intuitively provide the necessary professional and prompt support to the Sales team, and the Sales Manager in particular, often assisting with scheduling, and other documentation as needs arise.

This position is fast-paced and deals with frequent shifting of priorities. During peak sales season, duties may expand to further support other members of the sales team as needed.

Your typical work week might include:

• Assisting with taking call notes in a timely manner.
• Scheduling meetings across multiple time zones in a timely manner and ensuring all the meeting attendees receive agendas or pertinent details to support productive engagements.
• Researching new leads and potential prospects and deal creation in the HubSpot platform.
• Ensuring the accuracy of sales-related data in HubSpot and saving documents related to each deal accurately and promptly..
• Assisting in the creation/editing of repeatable processes that help the company continue to be awesome, efficient, and successful.

Requirements

• Have demonstrated experience in an administrative capacity (2+ years).
• Have relevant experience in avirtual work environment (1+ years).
• Have impeccable verbal and written communication skills, including problem-solving and effective team collaboration.
• Are a self-motivated, goal-driven, and success-oriented team player.
• Demonstrated superior organizational and time management skills.
• Have exceptional attention to detail.
• Are committed to delivering high-quality work on time.
• Are able to stay calm, positive, and solutions-oriented in high-pressure situations.
• Are able to juggle multiple, often competing, priorities with ease.
• Able to provide effective feedback to team members and management regarding bandwidth and priorities.
• Have expertise using Google Suite, Hubspot, Zoom, Microsoft Office, and other related software.
• Are committed to continual learning, personal and professional development
• Have an interest in working with an awesome remote team building cool open-source software projects.

At Kanopi, we believe a variety of backgrounds, experiences, and voices make for a better workplace. We strongly and enthusiastically encourage people of color, iniduals who identify within and beyond the LGBTQ+ spectrum, women, and people with disabilities to apply.

* All positions are remote

* Applicants must live and be able to work in the US or Canada to be considered.

Executive Assistant

Location: Remote, US

The Basics:

We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities.

In this role you will support the Chief Financial Officer. The ideal applicant will have demonstrated experience of working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CxO. In addition, the candidate must be polished and professional, with excellent oral and written communication skills.

What youll do:

• Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, and assisting with general requests
• Expert in scheduling and coordinating quarterly board meetings and investor calls to ensure seamless execution of high-stakes executive engagements
• Handle multiple, potentially competing priorities with patience, flexibility, and responsiveness
• Handle confidential and sensitive information with high integrity, ethics, and the utmost of confidentiality
• Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail
• Collaborate with other executive assistants
• Approach the role with a high degree of dependability, team mindset, and a positive attitude

Were looking for someone with:

• Education:
  • BA/BS required
• Experience:
  • 5+ years of CxO administrative support required
  • Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, and DocuSign preferred
  • Proficiency in utilizing Diligent, demonstrating a solid understanding of its features and functionalities required
  • Proficiency and speed with PowerPoint required
  • Excellent organizational skills, attention to detail, and positive attitude
  • Openness to learning new things and to improving processes
  • Handle sensitive information with good judgment and discretion
  • Proactive approach to tasks with a goal of improving the efficiency of the departments supported
  • Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout

What youll get

The annual base salary range for this full-time position is $65,000 to $195,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience.

In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits.

Senior Executive Assistant

locations

Remote – USA

time type

Full time

job requisition id

R-3087

Why Lytx:

Want to work at a high growth technology? We’re seeking an experienced Senior Executive Assistant who is organized, collaborative and has impeccable attention to detail to support our Chief Revenue Officer. This role involves efficiently handling demanding and time sensitive tasks, working well with ambiguity, and while providing sophisticated administrative, logistical and operational support to serve as the primary point of contact for internal and external partners on all matters pertaining to the CROs time and schedule. The ideal candidate is a creative problem-solver, can anticipate and remove administrative roadblocks and make timely decisions, exercise good judgment and manage multiple time-sensitive priorities with poise and professionalism. The Senior Executive Assistant will partner closely with our team of EAs as well as senior leadership and cross functional partners and be able to work under pressure and handle a wide variety of activities and confidential matters with discretion.

Youll Get To:

• Able to look ahead and understand the prioritization of key objectives and help manage deliverables or priorities.
• Provide proactive support, including core administrative functions such as sophisticated calendar management, scheduling and coordination of group meetings, planning and coordinating domestic and international travel, submitting expense reports, and understanding, tracking and monitoring team priorities and results.
• Acquire knowledge of the team and company operations in order to become a trusted advisor for the leadership team to proactively coordinate meetings and logistics; develop and deliver written correspondences on behalf of the CRO.
• Assist in scheduling, preparing for meetings, including coordinating agendas, preparing & communicating pre-work, documenting, identifying and tracking deliverables and communicating key actions and follow-ups with team members. Planning ahead to anticipate needs and initiate action with limited direction and judgment and driving plans.
• Manage end-to-end logistics for the CROs meetings and offsites
• Work closely with Lytxs EA team to ensure all administrative procedures unique to Lytx are handled as required and that all group support is running efficiently. Build and maintain good business relationships with executive level and counterpart administrative staff both internally and externally, and collaborate with business partners in People & Corporate Operations, Finance and teams across the business.
• Act as a liaison for their direct reports and stakeholders in the broader organization, ensuring that matters are timely managed and with an appropriate level of discretion.
• Other duties as assigned.

What Youll Need:

• Minimum 8 years proven experience supporting at the senior executive level in a fast-paced environment.
• Associates degree or equivalent experience.
• Superior organizational and prioritization skills; great follow through on action items and works well in a fast-paced evolving organization and able to adjust when the priorities shift.
• Exemplary written and interpersonal skills. Exercise excellent judgment and diplomacy in all interactions
• Proficient in Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint.
• Strong analytical and problem-solving skills, proactive approach to the job with a passion for making others jobs easier through anticipating needs.
• Able to adapt in a team environment, building and maintaining effective working relationships with a erse group of contributors internally and externally.
• Maintain confidentiality of highly sensitive material and information with discretion and professionalism.

Benefits:

• Medical, dental and vision insurance
• Health Savings Account
• Flexible Spending Accounts
• Telehealth
• 401(k) and 401(k) match
• Life and AD&D insurance
• Short-Term and Long-Term Disability
• FTO or PTO
• Employee Well-Being program
• 11 paid holidays plus 1 inclusive holiday per year
• Volunteer Time Off
• Employee Referral program
• Education Reimbursement Program
• Employee Recognition and Appreciation program
• Additional perk and voluntary benefit programs

Salary is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. This position is also eligible for an incentive compensation plan. The expected hiring salary for this position is:

$89,750.00 – $113,250.00

Innovation Lives Here

You go all in no matter what you do, and so do we. At Lytx, were powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and thats what we do. Join our erse team of hungry, humble and capable people united to make a difference.

Together, we help save lives on our roadways.

Find out how good it feels to be a part of an inclusive, collaborative team. Were committed to delivering an environment where everyone feels valued, included and supported to do their best work and share their voices.

Lytx, Inc. is proud to be an equal opportunity/affirmative action employer and maintains a drug-free workplace. Were committed to attracting, retaining and maximizing the performance of a erse and inclusive workforce. EOE/M/F/Disabled/Vet.

Administrative Assistant, Talent

Remote, United States

About Netflix:

Netflix is the world’s leading streaming entertainment service with 222 million paid memberships in over 190 countries enjoying TV series, documentaries and feature films across a wide variety of genres and languages. Members can watch as much as they want, anytime, anywhere, on any internet-connected screen. Members can play, pause and resume watching, all without commercials or commitments.

The Role:

We are seeking an experienced Administrative Assistant to support several Directors across our Emerging Talent, Strategic Programs, and Compensation teams. This role is location-flexible.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and erse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

• Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
• Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Process expense reports
• Assist with onboarding new hire tasks for this team
• Display professionalism in communication with internal and external partners
• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, org charts, spreadsheets, etc.

Qualifications:

• 3+ years as an Executive/Administrative Assistant
• Prior experience supporting executives is preferred
• Event organization experience
• Strong written and verbal communication skills and the ability to multi-task
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize and respond accordingly
• Team-player who operates in a fast-paced team-oriented setting

Senior Executive Assistant – Remote

Location: United States

SurveyMonkey is a global leader in online surveys and forms that empowers people with the insights they need to make decisions with speed and confidence. Our fast, intuitive feedback management platform connects millions of users worldwide with real-time AI-powered insights that drive meaningful decisions. We provide answers to more than 20 million questions every day so that people and organizations can attract new audiences, delight customers, create advocates, and extend their competitive advantage in the marketplace. Our vision is to raise the bar for human experiences by amplifying inidual voices.

What we’re looking for

We are looking for a seasoned Executive Assistant for our Chief Diversity and Impact Officer and our Senior Vice President & Head of Product Management. You have 5+ years of experience in executive support at the most senior levels. We are looking for someone who is excellent at working cross-functionally, is meticulous, and is solutions-oriented. You are proactive and eager to understand the context so you can help your executives prioritize their time and activities. You are a team energizer, excited to engage the team and deploy your planning and people skills to connect the team. You show up with a how can I help approach. You are a problem solver who is comfortable with dynamic environments and can turn uncertainty into opportunity. You are extremely organized and able to juggle multiple workstreams at once.

You will

• Prioritize and manage your executives calendars, tasks, and budgets
• Manage all communication related to meetings, conference calls, invitations
• Coordinate and run team meetings, offsite events, and all hands, creating presentations for them, managing agendas, documenting outcomes and ensuring follow-up on action items.
• Create, route, and process correspondence while exercising a high degree of confidentiality.
• Perform general administrative tasks (e.g., taking detailed notes, preparing meeting materials, preparing and submitting expense reports)
• Engage in special projects as needed

You have

• 5+ years of EA experience
• At least 3 years experience supporting C-suite or similar executives within a high-growth technology company
• Familiarity tracking budgets
• 5+ years of experience with calendaring and presentation software and the ability to handle complex scheduling

The base pay provided for this position ranges from $104,125 / year – $176,065 / year depending on the geographic market and assuming a full-time schedule. Actual base pay is based on a number of factors including market location, job-related knowledge, education or training, skills, and experience.

Bonuses and commissions may also be offered as part of the total compensation package, in addition to a competitive benefits package including medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; paid holidays; paid time off; employee assistance program; and other company benefits.

#LI-remote

Why SurveyMonkey? Were glad you asked

In addition, weve reimagined the way we work to allow employees to choose what works best for them — working in-person, fully remote, or a hybrid model that combines the two through our Choice Model.

Project Administrative Coordinator

School of Medicine, Stanford, California, United States

Job Summary

• SCHEDULE Full-time
• JOB CODE4103
• EMPLOYEE STATUS Regular
• GRADEF
• REQUISITION ID100093
• WORK ARRANGEMENT Remote Eligible

The Stanford Center for Clinical Research (SCCR) is a growing academic research organization within the Stanford Department of Medicine. Our mission is to conduct and promote high-impact, innovative clinical research to improve human health.

At SCCR, we strive to find team members who are passionate about their work, flexible, fun, and want to deliver results. We place a high priority on equipping our staff to perform their job efficiently, helping them acquire new skills and grow within the organization. We encourage our team to have a healthy balance between work commitments and life outside of work and provide support to achieve this balance. If you are looking to make a large impact through global-reaching clinical research, we encourage you to apply!

SCCR is seeking an Administrative Associate 3 to provide administrative and operational support for 2 large industry projects and for SCCRs growing team. The incumbent of this role will be responsible for leading and mentoring other administrative staff. The ideal candidate will be comfortable working in a fast-paced environment, have excellent communication skills, is comfortable presenting ideas and recommendations to SCCRs leadership team, is a self-starter who isnt afraid of taking initiative, and works well with limited supervision.

Duties include:

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Bachelors degree.
• Clinical research operations experience and basic knowledge of medical terminology
• Outstanding interpersonal and diplomacy skills for collaborating with multidisciplinary, internal and external VIP stakeholders.
• Understanding of the organization of Stanford University preferred.
• Occasionally work across multiple time zones.

EDUCATION & EXPERIENCE (REQUIRED):

• High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS:

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu/.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $50,000 to $91,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanfords extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our erse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Executive Assistant (Remote)

locations

USA – Remote

time type

Full time

job requisition id

R16664

#WeAreCrowdStrike and our mission is to stop breaches. As a global leader in cybersecurity, our team changed the game. Since our inception, our market leading cloud-native platform has offered unparalleled protection against the most sophisticated cyberattacks. Were looking for people with limitless passion, a relentless focus on innovation and a fanatical commitment to the customer to join us in shaping the future of cybersecurity. Consistently recognized as a top workplace, CrowdStrike is committed to cultivating an inclusive, remote-first culture that offers people the autonomy and flexibility to balance the needs of work and life while taking their career to the next level. Interested in working for a company that sets the standard and leads with integrity? Join us on a mission that matters – one team, one fight.

About the Role:

We are seeking a talented and highly motivated Executive Assistant who will be aligned with our Alliances organization and has a demonstrated ability to provide top notch operational and administrative support to corporate executives at the VP level. Our ideal candidate is a team player who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, resourceful, and efficient. You exercise sound judgment in a variety of situations, have strong written and verbal communication skills, impeccable organization and attention to detail, and the ability to maintain balance among competing priorities.

What You’ll Do:

Manage complex calendars across multiple time zones, including domestic and international schedules, and agenda preparation.

Manage external contacts and quickly identify the primary stakeholders; proactively understand who they are and why theyre important to the business, and track the communication needed to nurture the relationship.

Demonstrate a high level of professionalism and the ability to handle sensitive matters while exercising sound judgment, discretion, and confidentiality.

Manage special projects and collaborate with stakeholders on issues requiring finesse, flexibility, and patience.

Anticipate the needs of the executive and proactively bring the appropriate stakeholders and resources together to make decisions in support of the executive.

Complete critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining the cooperation of others; monitoring progress; problem-solving; and making adjustments to plans.

Attend meetings, communicate agendas, take notes, track action items, and hold stakeholders accountable.

Ensure that the priorities for the executive are cascaded to the appropriate administrative staff supporting key cross-functional partners.

Partner closely with executives, business partners, and executive assistants on cross-functional events and scheduling.

Assist in coordinating the agenda and presentation materials for senior management team meetings, off-sites, and all-hands meetings.

Plan and implement large-scale, multi-day offsites for the business unit, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.

Ability to address tough issues by identifying the problem, building consensus, and working toward a resolution.

Consistently hold self and others accountable for specific actions and ensure commitments are fulfilled.

Perform additional duties as assigned.

What You’ll Need:

5-7 years experience supporting executives, with several years supporting VP levels

Self-starter who is able to own projects to completion with minimal guidance and direction

Experience working with Alliance / Channel leadership and/or understanding of technology Alliance ecosystem structures and partner routes to market

Team player willing to jump in and help where and when needed

Excellent organization skills, attention to detail, and ability to handle multiple tasks in a fast-paced and time-sensitive environment

Bachelors degree preferred

Advanced PC skills in Microsoft Office, including Word, PowerPoint, and Excel

Excellent verbal and written communication skills

Demonstrated success where personal results and accountability are evident

Routine experience engaging with executive level staff is required

A passion for supporting high performance teams, with an understanding that every second counts!

#LI-MJ1

#LI-REMOTE

Benefits of Working at CrowdStrike:

Remote-first culture

Market leader in compensation and equity awards

Competitive vacation and flexible working arrangements

Comprehensive and inclusive health benefits

Physical and mental wellness programs

Paid parental leave, including adoption

A variety of professional development and mentorship opportunities

Offices with stocked kitchens when you need to fuel innovation and collaboration

We are committed to fostering a culture of belonging where everyone feels seen, heard, valued for who they are and empowered to succeed. Our approach to cultivating a erse, equitable, and inclusive culture is rooted in listening, learning and collective action. By embracing the ersity of our people, we achieve our best work and fuel innovation – generating the best possible outcomes for our customers and the communities they serve.

CrowdStrike is committed to maintaining an environment of Equal Opportunity and Affirmative Action. If you need reasonable accommodation to access the information provided on this website, please contact [email protected], for further assistance.

CrowdStrike participates in the E-Verify program.

Notice of E-Verify Participation

Right to Work

CrowdStrike, Inc. is committed to fair and equitable compensation practices. The base salary range for this position in the U.S. is $80,000 – $130,000 per year + variable/incentive compensation + equity + benefits. A candidates salary is determined by various factors including, but not limited to, relevant work experience, skills, certifications and location.

Medical Administrative Assistant

Job ID2024-26729

# Positions

1

Job Location

US-Remote

Telecommute

Telecommute (U.S.) Position

FT/PT

Full-Time

Category

More Key Contributors

Why Us?

With a mantra of Empowering Human Potential, Hanger, Inc. is the world’s premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. Hanger’s Patient Care segment is the largest owner and operator of O&P patient care clinics nationwide. Through its Products & Services segment, Hanger distributes branded and private label O&P devices, products and components, and provides rehabilitative solutions to the broader market. With 160 years of clinical excellence and innovation, Hanger’s vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value. Collectively, Hanger employees touch thousands of lives each day, helping people achieve new levels of mobility and freedom.

Could This Be For You?

Under general supervision, performs a variety of administrative functions to support Department Director or assist in supporting the entire departmental staff. This person will support the Colorado and Texas regions.

Your Impact

Principal Duties and Responsibilities (Essential Functions):

Specific functions may vary dependent upon departmental need, examples of essential functions are:

• Type, word process, transcribe and format correspondence, memorandums and reports from written sources or Dictaphone.
• Calculate commissions
• Schedule meetings
• Handle Kaiser referrals
• Organizes projects and handles virtual appt. scheduling
• Compile materials for use by Director, which may involve extensive research and include highly confidential and sensitive information.
• Review, screen, and prioritize all correspondence and action documents to ensure proper completion; summarize correspondence for Director.
• Ensure a smooth functioning office environment.
• May participate in the development of work deadlines; inform staff members of current developments within the department and arrange for them to follow through on commitments made by Director.
• Receive and screen incoming calls, answer questions, research and resolve problems, and direct calls to appropriate person.
• Establish, organize and maintain files, records, and publications that may be confidential in nature.
• Maintain Directors calendar; schedule appointments, arrange meetings, conferences, travel accommodations, etc.
• Coordinate and organize seminars and meetings.
• Open, read, and prioritize incoming mail.
• Handle requests and/or assignments that require knowledge of the departments policies and procedures.
• Communicate with both internal and external iniduals.

Minimum Qualifications

Knowledge and Skill:

• Experience with Word & Excel
• Solid data entry skills with typing speed of 60+ wpm
• Team player that supports the common goals of the team to meet all processing service level agreements.
• Basic knowledge of medical terminology
• Good understanding of office or medical clinic workflow
• Ability to function in a fast-paced environment
• Detail oriented and high level of accuracy to meet the deadlines

Experience and Education:

Minimum

• High school diploma or equivalent required
• 2 or more years of related experience
• Must have, or be eligible to obtain, a valid drivers license and driving record within the standards outlined wtihin Hangers Motor Vehicle Safety Policy and Procedures.

Preferred

• Experience in a medical office

Environmental Factors:

Work environment characteristics, and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will regularly be required to sit, walk and stand; occasionally bend or twist; regularly talk and hear, both in person and by telephone; use hands to operate standard office equipment; reach with hands and arms (to include reaching overhead); and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. The employee must be capable of functioning effectively under moderate or high stress levels due to work subject to time constraints, responsibility to deliver, and the need for rapid adaptation within a dynamic work environment. The employee will be responsible for maintaining a safe, clean and orderly work environment. The employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Some travel via automobile, airplane and other public transportation may be required.

Critical features of this job are described under the headings above. These features may be subject to change at any time due to reasonable accommodation or other reason.

Pay range of $18.00 to $23.00 per hour + annual bonus. This pay range is posted to comply with wage transparency laws. Hanger salary ranges vary based on skill, ability, knowledge, geographic location and other variables

Hanger, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship. All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances. The Company will comply fully with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics. Retaliation against any employee for filing or supporting a complaint of discrimination or harassment is prohibited.

Additional Success Factors

• Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
• Keep the patient at the center of everything that you do, building lifelong trust.
• Foster open collaboration and constructive dialogue with everyone around you.
• Continuously innovate new solutions, influencing and responding to change.
• Focus on superior outcomes, and calibrate work processes for outstanding results.

Our Investment in You

Employees working at least 20 hours per week are eligible for the following benefits:

• Competitive Pay
• Health Insurance
• Dental Insurance
• Vision Insurance
• 8 Paid Holidays per Year
• Paid Vacation Time Off
• Paid Sick Time Off
• 8 hours of paid time to volunteer in your community
• Floating Holiday
• Life Insurance
• Medical Flex Spend Account
• Dependent Care Flex Spend Account
• Free employee assistance program
• 401(k)
• Full-time employees are also eligible for short-term and long-term disability insurance

Hanger, Inc. is committed to providing equal employment opportunity in all aspects of the employer-employee relationship.All conditions and privileges of employment are administered to all employees without discrimination or harassment because of race, religious creed, color, age, sex, sexual orientation, gender identity, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions, special disabled veteran status, or any other classification protected by federal, state, and local laws and ordinances.The company will comply with all applicable state or local fair employment laws that forbid discrimination or harassment on the basis of other protected characteristics.Retaliation against any employee for filing or supporting a complaint of discrimination or harassment is prohibited.

IMPORTANT: There is a chance our confirmation email as well as subsequent email correspondence sent to you by one of our recruiters will be discarded by your spam filter. Once applying for a position, please check your inbox for our auto-acknowledgment email. If you don’t see the email, look in your junk-mail folder. If you find it there, please mark the email as Not Junk and add to your address book. Please continue to monitor your inbox and junk/SPAM folder while you remain under consideration for a position.

Administrative Assistant – Legal

Fully Remote PETA Foundation

Job Type Full-time

Position Objective:

To provide support primarily to the Corporate Legal Affairs Division and other PETA Foundation attorneys on a range of corporate, estates, and administrative matters that arise in the course of the organizations and its supported organizations activities.

Primary Responsibilities and Duties:

Assist and support the Director of Corporate Legal Affairs with estate matters, including by helping maintain accurate estate records and files, promptly reviewing and summarizing estate documents such as correspondence and receipts, communicating promptly with estate representatives, working with PETA Foundations Planned Giving team, performing status checks, performing audits, and supporting the Director of Corporate Legal Affairs and Corporate Paralegal in their estates-related work

Assist and support the Director of Corporate Legal Affairs with corporate legal matters, including by preparing contracts using template forms, drafting and editing filings and correspondence, and coordinating compliance with federal and state lobbying registration and reporting requirements

Assist in the maintenance, application, and renewal of the organizations and its supported entities insurance policies

Serve as primary administrator of ContractLogix system and handle requests from persons responding to alerts and requesting contract pulls

Perform administrative tasks for the Corporate Legal Affairs Division, including satisfying DocuSign requests, processing credit card reports and invoices, scheduling meetings and events, drafting agendas and minutes, maintaining Worldox matters and records in compliance with organizational, Departmental, and Division policies, and maintaining the Legal Department contact list

Review voicemails, and return calls and route messages as needed

Assist and support with Legal Department staff as requested

Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

College degree, with two years of experience in related areas

Demonstrated effective written and verbal communication skills

Proven organizational skills and attention to detail

Demonstrated ability to handle multiple tasks and prioritize work

Advanced working knowledge of Microsoft Office programs

Willingness and ability to learn and utilize software applications

Knowledge of animal rights issues and commitment to the objectives of the organization

Ability to maintain strict confidentiality at all times

Commitment to the objectives of the organization

The hourly pay range for this position is $16.39 – $20.45 per hour.

The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.

Senior Administrative Coordinator

Location: Remote, US

Our mission is to make biology easier to engineer. Ginkgo is constructing, editing, and redesigning the living world in order to answer the globes growing challenges in health, energy, food, materials, and more. Our bioengineers make use of an in-house automated foundry for designing and building new organisms.

Ginkgo believes that if we are to grow a thriving, sustainable bioeconomy, we must also grow a new market in biosecurity. Our biosecurity and public health initiative, Concentric by Ginkgo, launched a nationwide emergency response to the COVID-19 pandemic, providing end-to-end pathogen monitoring services to schools, communities, and travelers. As we continue to scale Concentric, our work is also evolving into new and exciting directions, from global expansion to the integration of new technologies and capabilities, including our Traveler-Based Genomic Surveillance Plan with the CDC.

Role Introduction:

The Administrative Assistant is an essential role that will help maintain smooth day-to-day operations within the team. The role will primarily support the Concentric leadership team in matters including (but not limited to): scheduling, travel, on-sites, etc. The ideal candidate possesses strong technical ability (organizational skills, attention to detail, strong time management), but also demonstrates strong alignment to Concentrics mission.

Responsibilities

• Schedule meetings and conference / Zoom calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).
• Maintain calendars: Calendar gymnastics at its finest. Ensure all details are up to date; anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some coordination with personal calendaring will also be required.
• Anticipate teams needs: Be extremely knowledgeable of inidual preferences and expectations, and work proactively to prevent problems before they develop
• Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences.
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterers to supply food.
• Other Administrative Tasks: Process expense reports, reimbursements, and timesheets.

Minimum Requirements

• High School diploma + minimum 15 years of experience OR Bachelors degree + minimum 10 years of experience
• Demonstrated experience supporting leadership and/ or executive level employees

Preferred Capabilities and Experience

• Outstanding written and verbal communication skills
• Exceptional ability to ruthlessly prioritize and have a bias for action
• Exceptionally organized with keen attention to detail
• Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Total compensation for this role is market driven, with a starting salary of $60k+, as well as company stock awards. Base pay is ultimately determined based on a candidate’s skills, expertise, and experience. We also offer a comprehensive benefits package including medical, dental & vision coverage, health spending accounts, voluntary benefits, leave of absence policies, Employee Assistance Program, 401(k) program with employer contribution, 8 paid holidays in addition to a full-week winter shutdown and unlimited Paid Time Off policy.

Executive Assistant

Location: Remote – United States

Description

Position at IGN

Position Summary

IGN Entertainment is seeking an inidual who will provide administrative support to upper management. This role also serves as a liaison to senior management teams, prioritizes and coordinates executive outreach and external relations efforts, and coordinates special projects. The successful candidate must be creative and enjoy working within a constantly evolving environment.

Key responsibilities:

Coordinate and engage with leadership in planning and coordinating events, activities and calendars

Lead complex calendar and scheduling requirements across multiple team members and varying time zones, proactively resolving any scheduling conflicts

Arrange travel and accommodations for executives

Prepare expense reports

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives and key deliverables

Lead sensitive matters with a high level of confidentiality and discretion

Excellent communication and time management skills; consistent track record to meet deadlines

Ability to function well in a fast paced environment and perform additional duties as assigned by executives

Represent the company and the executive team in a positive light through great follow-through skills and sound judgment

Proactive planning by reading, researching, collecting and analyzing information as needed, in advance of executive meetings and calls

Skills and qualifications:

Exceptional organizational skills and have a very detailed focused

5+ years of related experience working in an Executive Assistant role supporting multiple executives or a Bachelors degree.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and G-Suite environment

Experience supporting Sr. Executives for domestic and international travel preferred

Ability to communicate effectively and professionally

Ability to work business hours to support Pacific Time (9am to 5:30pm PST) and be flexible outside of core hours as needed by the business for projects and meetings

Has a strong business sense and can decipher priorities and make sound judgment calls when needed

We offer competitive salaries in addition to robust health and wellness focused benefits including medical, dental, vision, life and disability benefits; Flexible Spending accounts, 401(k) with company match, an Employee Stock Purchase Plan, Pregnancy and Parental leave, Family Planning Support via Maven, Flexible Time Off, Volunteer Time Off, Fitness Reimbursement as well as employee-focused engagement and education programs, including Employee Resource Groups and company-sponsored events. If youre seeking a dynamic work environment where you can see the direct impact of your performance, then this is the place for you.

We are an Equal Opportunity Employer. We celebrate ersity and are committed to creating an inclusive and equitable environment for all employees.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Disclosure: We provide a range for the base pay. Factors that may be used to determine your actual pay may include your specific job related knowledge, skills, experience, and geographic location. The base pay for this position ranges from $55,000 to $65,000, plus incentive compensation (for eligible roles only).

Part Time HR Coordinator

#LI-Remote

People Operations / Part Time / Remote

Are you looking for a role in a company that’s solving one of the greatest challenges of our lifetime? Ophelia helps people end their opioid use and restore their quality of life with respect for their time and dignity. Our Mission is to make evidence-based treatments for opioid use disorder accessible to everyone… and we’re looking to bring more people onto our team to help us achieve it.

Opioid overdose is the #1 cause of death for Americans under 50, but 80% of 3 million Americans with opioid use disorder (OUD) are not getting treatment. Most have jobs, families, and privacy concerns, making it easier to get withdrawal medication from a drug dealer than go to rehab. Meanwhile, 2/3rds of rehabs do not offer medication at all, leading 90% of patients to relapse in the first 3 months. As a result of inadequate access to proven treatment, an American dies of an opioid overdose every 11 minutes.

We are a team of world-renowned doctors, scientists, startup veterans, and White House advisors, backed by leading technology and healthcare investors (Y Combinator, General Catalyst) to re-imagine and re-build addiction treatment in America.

Join us, save lives, and help fix healthcare for those who need it most.

Ophelia is seeking an organized, self-motivated, detail-oriented, and trustworthy inidual to join our Human Resources team as an part-time HR Coordinator (10 hours / week). This role is perfect for someone who is looking to start their career in HR, has high attention to detail and accountability, and has a strong sense of discretion. This role has the potential to become full time for the right candidate.

Responsibilities

• Manage Ophelia’s virtual mailbox: sort and file mail, deposit checks, distribute mail to the appropriate parties and handle follow ups as needed
• Sensitive Data Management: bi-weekly timecard verification and submission and 401k data submission. Maintain accurate and up-to-date employee records in our HR system, assist in the preparation and processing of HR-related documentation
• Coordinate Onboarding of New Hires: create and manage offer letters, initiate equipment procurement from our IT vendor, setup new hires into our HRIS, responsible for all new hire communications
• People Team Inbox Management: communicate effectively with employees to address HR-related queries and provide assistance, collaborate with team members to ensure a smooth flow of HR operations.
• Other miscellaneous projects as needed

Experience and Skills

• Experience with administrative work, including handling sensitive and confidential material
• Experience in Human Resources coordination preferred, not required
• Proficient in Google Docs / Microsoft OS
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy in work.
• Ability to handle sensitive information with discretion and confidentiality.
• High resilience and self awareness
• Strong problem-solving skills and a willingness to learn
• Team player with excellent interpersonal skills

$15 – $20 an hour

Executive Assistant to the CEO

Location: Remote – US Based

• Employees can work remotely
• Full-time

Company Description

CoEnterprise is an award-winning B2B software and professional services company. Founded in 2010, CoEnterprise delivers Data & Analytics solutions and services that transform how companies connect and do business. CoEnterprise approaches each relationship and engagement from the perspective of three core values: collaboration, ownership, and excellence. We value collaboration with both our partners and clients in order to present the best possible outcome for our customers. Our vow to accept ownership ensures that our entire staff takes pride in our work and it is our commitment to excellence that ensures that this work is at the highest standard possible.

Job Description

The Executive Assistant is a seasoned administrative professional who will work very closely with the CEO. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission and results driven. The ideal inidual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

In our dynamic and rapidly changing environment, this role acts as an extension of the CEO to follow-up with direct reports on projects, initiatives, opportunities, and miscellaneous outstanding action items to ensure progress. By streamlining the many demands that are currently placed on the CEO’s time due to multiple responsibilities and competing priorities, the role will extend the capacity of the CEO. While the role interacts with all levels in the organization, this inidual will work to ensure all of the CEO’s direct reports are progressing on action items and goals ultimately allowing the CEO to operate at peak performance and focus on strategically growing the business.

Responsibilities:

• Manage professional scheduling for CEO, including agendas, mail, email, phone calls, client/prospect meetings
• Attend all meetings with the CEO to capture meeting minutes and follow-up/action items from each meeting
• Actively manage follow-up items from meetings to ensure completion and progression of opportunities and initiatives
• Manage CEO’s travel logistics and activities, including accommodations and transportation
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities
• Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Prepare reports, presentations and communications as needed
• Special projects as directed by the COE
• Maintain professionalism and strict confidentiality with all materials

Qualifications

Requirements

• Bachelor’s degree preferred
•  7+ years of executive level support, preferably CEO/C-Suite levels
• Exceptional written and verbal communication
• Confident, influential, and professional presence
• Proven experience planning and working with multiple teams and departments
• Strong time-management skills and an ability to organize and coordinate multiple concurrent priorities and projects
• Very strong interpersonal skills and the ability to build relationships
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Agile business mind with a focus on developing creative solutions
• Flexible, adaptable and able to deal with shifting priorities while maintaining a positive mindset
• Ability to maintain confidentiality of information related to the company and its employees
• Proficiency with office productivity tools
• Business-minded

Additional Information

Come experience our spirited culture and work with a smart, dedicated and high-energy team in a stable and fast-growing company! Here is a small sample of our benefits and perks we offer:

• Comprehensive Health Insurance with generous employer contribution
• Matching 401(k) – $$$$
• Generous PTO Policy
• Virtual Team Lunches
• Wellness Program
• Monthly Mingles
• Birthday Celebrations
• Virtual Events- Happy Hours, Casino Night, Magic Show, Scavenger Hunt of National History Museum, Game Nights and more

At CoEnterprise, we believe ersity drives innovation. We are committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of our business.  In recruiting for our team, we welcome the unique contributions that you can bring. We value employees for their differences represented by a variety of dimensions including demographics, behaviors, work style and perspectives.

Senior Executive Assistant

Job Category: Central Services

Requisition Number: SENIO005630

Posting Details

• Full-Time
• Locations: Online / Remote

Job Details

Description

Senior Executive Assistant

Rasmussen University

Online/Remote

The Senior Executive Assistant will work closely with the university’s Academic senior leadership team to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.

Responsibilities:

Calendar Management:

• Skillfully manage and organize the schedules of senior executives, ensuring optimal time utilization.
• Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts.

Administrative Support:

• Exhibit proficiency in document preparation, including drafting and editing correspondence, reports, and presentations.
• Prepare agendas, notices, and meeting materials for weekly meetings and conference calls
• Maintain meticulous digital and physical file systems to streamline information retrieval.
• Prepare expense reports through Concur in a timely manner.

Meeting and Event Coordination:

• Demonstrate adeptness in planning and executing board meetings, executive council meetings, conferences, and special events.
• Handle all aspects of logistics, from scheduling and agenda preparation to catering arrangements.

Communication Liaison:

• Serve as a central point of contact between senior executives and various university departments, staff, faculty, students, and external stakeholders.
• Manage incoming and outgoing communications, including telephone calls and emails, responding effectively and professionally.

Travel Arrangements:

• Skillfully organize travel itineraries, accommodations, and related logistics for senior executives and accompanying personnel.

Budget and Expense Management:

• Assist in the oversight and management of senior executives’ budgets, diligently tracking expenses and preparing accurate reports.

Confidentiality:

• Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality.

Special Projects:

• Assist executive with development of orientation materials for any senior level/direct report new hires.
• Collaborate on various ad-hoc projects and tasks, contributing to the overall effectiveness of the senior leadership team.
• Coordinate special or recurring projects as needed.

Reporting Relationship:

The Senior Executive Assistant reports to the VP & Assoc Chief Academic Officer with a dotted line to the Assoc Chief Academic Officer, Academic Quality and the Assoc Chief Academic Officer, Academic & Student Affairs.

Position Requirements:

• 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting
• Knowledge of higher education and/or nursing industry preferred.
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Discretion and ability to handle confidential information with integrity.
• Professionalism and strong interpersonal skills.
• Flexibility to work outside regular business hours when necessary.
• Strong skills in Microsoft Office Suite

About Us:

Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of erse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good.

At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging ersity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.

Washington and NYC Pay Transparency Statement

If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.

Executive Assistant – Product & Technology

Remote (United States)

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades.

Together with our family of brands – Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.

The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater.  We are a production’s best ally every step of the way.

About Cast & Crew

We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry.

Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

Executive Assistant

Regular Full-Time

Position Overview

The Executive Assistant serves as a partner to the Chief Product Officer and Chief Technology Officer as well as their respective departments. The ideal candidate thrives in a fast-paced, demanding role which requires the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. T

his role requires excellent organizational and communication skills.  Previous experience supporting C-Level Executives or similar experience is required.

Core Responsibilities

• Provide support to the CPrO and CTO as directed to ensure that company goals and objectives are accomplished, and departmental operations run efficiently
• Support the CPrO and CTO in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
• Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
• Embrace the culture, values, and goals of the CPrO and CTO when engaging with internal and external stakeholders
• Understand the business preferences and priorities of the CPrO and CTO in order to best support their time
• Imperative calendar management with strong attention to precision & detail
• Manage the CPrO and CTO calendars, providing reminders, resolving conflicts, and communicating changes.
• Lead and coordinate logistics for internal and external meetings
• Manage inquiries quickly, proactively, and follow through on tasks to successful completion
• Assist with special projects as needed
• Provide support in preparing Excel-based reports and effectively organizing data for analysis
• Provide support in creating PowerPoint presentations
• Recognize operational weaknesses and help sharpen processes or develop new ones
• Perform specific substantive tasks for the legal department, including subpoena responses, assistance with responses to customer reporting requests and submission of invoices
• Perform specific substantive tasks for the Product and Technology departments, including projects, invoices, and department meeting scheduling
• Collaborate with other members of the admin team to provide seamless support for the company
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• General office duties, administrative support, and projects or special assignments as needed

Key Qualifications

• Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
• Have exceptional attention to detail and commit to faultless execution on tasks
• Excellent communication skills – verbal and written – with ability to interact with people of all levels
• Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Ability to anticipate and execute on needs
• Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
• A self-starter who can manage priorities and make trade-offs when needs change
• Possess discretion and sensitivity towards confidential information
• Proactive and motivated to emphasize on current processes and build efficient systems
• Professionally polished in both internal and external interactions and the ability to display finesse and stability under pressure
• Understand the highly adaptable nature of support work and are comfortable with being available as needed
• Experience in supporting technology or product executives is a plus

Preferred Qualifications

• Have 5+ years of Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or similar experience highly preferred
• High school graduate or equivalent required; Bachelor’s degree or equivalent work experience preferred

Special Work Conditions

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location.

The compensation range for this position is: $35—$40 USD

Benefits 

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

DMA/Division Support Admin Team Member

Location

Remote Flexible – US

Type

Full Time

Benefits:

• 401(k)
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Moms In Motion has an opening for an EPSDT Administrative Support Team Member. This is a remote, full-time position. You will be required to attend in-person quarterly ision meetings.

The Administrative Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork for the EPSDT department.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Must have a dedicated home office with computer and stable internet connection
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 8 am-5 pm, M-F
•  Displays detailed knowledge of all waiver services (PCA, Respite, Companion/Supervision) a Plus
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers a Plus

Benefits for Administrative Support Team Member:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid  pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs

Visit www.MomsInMotion.net for more information and to apply

Flexible work from home options available.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status sexual orientation, pregnancy, childbirth or other related conditions (including lactation), age (over 40), marital status, disability or gender identity.

Moms In Motion

Our Mission

Moms in Motion (Moms) is a Service Facilitation provider for Medicaid CD-PAS (CCC Plus, CL & FIS Waivers, EPSDT program) enrollees. Our mission is to enhance the outcome for all of our clients and their families, by using person-centered practices while providing superior service, sharing resources, continually expanding our knowledge, and networking. We achieve this through leveraging our passion, talent, and experience to lead others to the answers, help, and hope for which they are looking. Our primary areas of growth will be advocating in the school systems for our younger clients, assisting young adults with transitioning to independence, and helping our aging clients to be cared for by the people who love them.

Our Vision

To provide superior Person Centered Service Facilitation for Medicaid CD-PAS and FIS Waiver enrollees throughout the state of Virginia. Learning from a multitude of resources including our clients and sharing what we learn with others.

Moms In Motion’s Culture Points, ACES

A = Advocacy – Empowerment and education bringing people together for positive change.

C = Compassion – Effective and caring partnership with you on your journey through our unique perspective.

E = Excellence – Excellence in everything we do.

S = Service – Through Advocacy, Compassion, and Excellence, we provide superior person-centered service.

Company Website: www.momsinmotion.net

Account Coordinator

Job Category: Administrative

• Full-Time
• Rate: $19 USD per hour

Locations

Remote USA

United States

• Prepare, edit and submit account billing in accordance with customer contract.
• Ensure all invoices are submitted accurately and timely per policy and procedure guidelines.
• Maintain timely collection activity on current and past due accounts.
• Ensures work is performed accurately and efficiently.
• Coordinate heavily with facility intake department.
• Attend meetings as assigned and be prepared to speak on the status of your accounts in full detail.
• Respond to verbal and written client or responsible party inquiries regarding account status within policy and procedure
• Resolve account discrepancies and prepare adjustments and refunds for approvals as
• Follow all contract or payer rules and regulations to ensure compliance for submitting invoices.
• Maintain accurate and complete records concerning billing activity on all
• Address problems as they occur, and keep manager advised of issues which may lead to untimely or inaccurate completion of invoice submission.
• Assist with resubmission and review of invoices for past due accounts.
• Complete all reports according to schedule.
• Perform all other tasks as assigned to support the goals of the
• Prepare, edit and submit account billing in accordance with customer contract.
• Ensure all invoices are submitted accurately and timely per policy and procedure guidelines.
• Maintain timely collection activity on current and past due accounts.
• Ensures work is performed accurately and efficiently.
• Coordinate heavily with facility intake department.
• Attend meetings as assigned and be prepared to speak on the status of your accounts in full detail.
• Respond to verbal and written client or responsible party inquiries regarding account status within policy and procedure
• Resolve account discrepancies and prepare adjustments and refunds for approvals as
• Follow all contract or payer rules and regulations to ensure compliance for submitting invoices.
• Maintain accurate and complete records concerning billing activity on all
• Address problems as they occur, and keep manager advised of issues which may lead to untimely or inaccurate completion of invoice submission.
• Assist with resubmission and review of invoices for past due accounts.
• Complete all reports according to schedule.
• Perform all other tasks as assigned to support the goals of the organization.
• Collect on all invoices and manage daily workload of assigned account to successfully collect monies owed.
• Make a minimum 16 collection touches daily.

Pay Rate $18-20 per hour

Benefits: 

TridentCare offers a competitive wage and robust benefit package to full time employees.  Part time employees are eligible for many of the same below, pro-rated.  Benefits include:

• Two weeks of vacation time
• Health Insurance after 30 days!
• Sick time
• 8 paid holidays
• Same day pay available
• Medical insurance allowance, giving you the freedom to customize your plan to fit your needs
• Dental insurance
• Vision insurance
• Disability insurance
• Company paid life insurance
• 401(k)

Administrative Assistant

Location: USA – Remote

Full Time

Summary

The Administrative Assistant will provide direct, confidential support and project assistance to a leader, a group of cross-department leaders, or a department leadership team and/or a department. This role is privy to sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, and oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

What You’ll Do

Initiating and compiling requests to support meetings, tasks, departments, etc.

Coordinating and costing for large-scale events (i.e. sales meeting, department meetings, etc.)

Running standard reports in various systems

May support specific processes or programs at the department level

Typically requires knowledge and understanding of how the operations of the department impact related functional groups

Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines

Provides coordination and support of assignments within a department or groups related to

budget

Other duties as assigned

Provides general support to department employees.

What You’ll Need

Minimum Qualifications

High School Diploma or Secondary School Education

1+ years of related experience

An advanced degree will be considered in lieu of experience

Preferred Qualifications

Business acumen, expert customer service, skill at multitasking, high degree of confidentiality and professionalism, ability to prioritize, background in managing a single or multiple budgets, and basic to advanced analytical skills.

Communication, diplomacy, and leadership courage required to regularly liaise with internal leadership and external audiences.

Travel Requirement

Minimal

Working Conditions & Physical Requirements

Reliable internet access for any period of time working remotely, not in a Workiva office.

How You’ll Be Rewarded:

• Salary range in the US: 

$20.00 – $32.00

• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Where You’ll Work

Our values drive how we work and who we hire. You will see these values ingrained in how we support our customers, work with team members, build our products and in the work environment we’ve created.

Customer Success:  Always delight our customers.

Trust: Rely on each other.

Integrity: Do the right thing, every time.

Collaboration: Share resources and work together.

Innovation: Keep creating solutions and finding better ways.

Inclusion: Support a erse community where we all belong.

Accountability: Be responsible for your success and failure.

We believe our people are our greatest asset, and our unique culture gives employees the opportunity to make an impact everyday. We give our employees the freedom and resources they need—backed by our culture of collaboration and erse thought—to continue innovating and breaking new ground. We hire talented people with a wide range of skills and experiences who are eager to tackle some of today’s most challenging problems.

At Workiva, you’ll enjoy:

Fantastic Benefits: With coverage starting day one, choose from competitive health, dental, and vision plans on the largest physician networks available.

Casual Dress: Workiva has a casual work environment, most people wear jeans to the office.

Involvement: Ability to participate in Business Employee Resource Groups (Black, Hispanic, Asian, Women, Rainbow (LGBTQIA+), Veterans, Disabilities), Volunteering, Company wide celebrations, and more

Work-life Balance: We have competitive PTO, VTO and Parental Leave. We encourage employees to spend time enjoying life outside of work.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email [email protected].

Executive Assistant

United States

At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.

We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.

What you’ll do:

• Act as gatekeeper to protect Principal’s time
• Manage calendar and day-to-day flow of information to help expedite requests and feedback
• Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
• Maintain and nurture relationships with VIP contacts
• For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
• Manage travel arrangements including flights, ground transportation, accommodations, etc.
• Record meeting notes, create summaries and reports, and delegate deliverables
• Organize Principal’s business and personal affairs
• Make Principal’s life easier and more efficient by implementing best practices and routines
• Anticipate and proactively address needs
• Reconcile and verify expense reports

What you’ll bring:

• 7+ years experience supporting a C-level employer
• Excellent time management and prioritization skills
• Highest degree of confidentiality, tact and diplomacy
• Superior communication skills – both written and verbal
• Passionate, entrepreneurial and committed to success
• Maintains workflow under pressure and works well in a fast-paced high-profile environment

MNTN Perks:

• 100% remote  
• Open-ended vacation policy with an annual vacation allowance
• Three-day weekend every month of the year
• Competitive compensation
• 100% healthcare coverage
• 401k plan
• Flexible Spending Account (FSA) for dependent, medical, and dental care
• Access to coaching, therapy, and professional development

About MNTN:

Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.

MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.

Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.

#Li-Remote

Executive Assistant

Location: Remote United States

Full Time

About the Organization

Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what’s right, what’s smart, and what works.

Position Description

Redhorse Corporation is seeking an Executive Assistant/Project Analyst to contribute to an established, high-performance team supporting the Identity, Credential and Access Management (ICAM) Division at the General Services Administration (GSA). The position is remote.

Primary Duties and Responsibilities for this position include:

• Manage the Division Director’s calendar. Schedule meetings ensuring no conflicting appointments and schedule adequate blocks to allow for work time.
• Track and follow up on Division data calls to ensure they are completed accurately and on time.
• Conduct day-to-day administrative actions, including short lead suspense assigned by senior leadership.
• Answer inquiries for senior leadership, maintain office calendar, establish meetings, take minutes of meetings, and organize and maintain a centralized filing system.
• Prepare materials required by leadership for conferences, correspondence, appointments, meetings, and telephone calls.
• Prepare special and one-time reports, summaries, or replies to inquiries selecting relevant information from a variety of sources such as reports, documents, correspondence, or other offices.
• Maintain office calendars, arrange meetings, and take minutes of meetings.
• Organize and maintain a centralized filing system.
• Assist in reviewing written correspondence for grammar and punctuation.
• Assist staff in preparing materials needed for conferences, correspondence, appointments, meetings, and conference calls.
• Assist with Division project tracking to include work breakdown structure development, milestone tracking and reporting.
• Provide project management support to monitor Division project execution.
• Track and manage project milestones.
• Track and follow up on action items.
• Develop original correspondence, meeting briefing slides and meeting minutes for distribution to the Division and external GSA customer agencies.
• Assist in creating and maintaining monthly reports for leadership personnel, including ad hoc reports as directed.
• Document and maintain process and procedure documentation and develop associated work flows as requested
• Support the project manager as necessary including deliverable development and attending and taking minutes during client meetings

Minimum Basic Requirements for Skills, Experience, and Credentials include:

• Must have demonstrated the ability to work independently or under only general direction.
• Good written and oral communication skills are required.
• Experience working with senior or executive stakeholders.
• Bachelor’s degree and 10 years of experience.

Equal Opportunity Employer/Veterans/Disabled 

Accommodations:

If you are a qualified inidual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Talent Acquisition at [email protected]

Executive Assistant

at Smartcat

Remote

Smartcat was founded in 2016 to help global enterprises create and manage their multilingual content. Today, Smartcat is the essential language AI platform for the global enterprise.

Our client-tailored language AI turns content in any format into any language, from documents to videos to complex websites and software, making global operations simple for any corporate team. It also allows any user to create new content by tapping into a multilingual enterprise library.

More than 1,000 global companies including 25% of the Fortune 500 trust Smartcat to communicate their innovations and ideas all over the world.

Smartcat’s vision is to realize a world where there is equal access to innovations and ideas.

Smartcat is backed by Matrix Partners, FJ Labs, and other leading VC firms focusing on SaaS, marketplaces and AI. You might recognize names like HubSpot, Zendesk, Uber, Stripe, RigUp, and Quora in their portfolios. Despite the economic recession, Smartcat is growing at 150% YoY. It’s well-funded and capital efficient, providing a unique combination of a hyper-growth environment with downside protection and the ability to think and plan long-term.

Executive assistant Mission:

In this role, you will provide support to the CEO in managing his schedule, travel management, personal assignments, and other administrative tasks. Your key goal is to help Executive team members save time, enabling a dedicated focus on leadership and strategy.

Outcomes:

• Calendar management. Ensure organized and optimized scheduling of internal and external meetings, including interviews and reference calls
• Maintain the CEO’s digital presence, managing emails, Linkedin, and other communication platforms, drafting communications on the CEO’s behalf
• Independently handle administrative tasks like scheduling appointments, personal assignments, travel arrangements, preparing slides, etc
• Search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc

Requirements:

• Proficient in English and Russian
• Strong organizational and multitasking skills
• Proficient in Google Spreadsheets and other G-suite tools
• Ability to adapt to a fast-paced and dynamic work environment
• Attention to detail
• Strong communication skills to draft messages and communicate effectively on the CEO’s behalf

Why joining Smartcat might be your best move so far:

• Fully remote team
  We are a global team of 180+ enthusiastic people spread across 30 countries. We have been fully remote since 2020, with some locations populated with more Smartcatters than others, such as Boston, NYC, SF, the Bay Area, London, Lisbon, and Yerevan.
• Innovating the $50 Billion-old industry
  Smartcat’s innovative business model taps into this $50B language translation industry with a platform allowing enterprise end users to stop using traditional outsourcing and enjoy easy-to-use AI-powered SaaS that delivers immediate high-quality results at a fraction of the cost.
• High impact role enabling innovation and inclusion in organizations
  You will enjoy building with us. You will drive changes in how an old-fashioned global language industry operates while improving how hundreds of thousands of people work and millions of people exchange knowledge and ideas worldwide.
• Join the rocketship to scale-up 10x and beyond together
  We are looking for someone to become an integral part of our team and play a crucial role in the most exciting part of our journey: transitioning from a post-Series B startup to a company exceeding $100M in ARR and $1B in valuation. Our journey isn’t for the faint of heart. We are growing at 150% YoY, thanks to our strong product-market fit and high-performing team.
• Smartcat Culture: Where Diversity Meets High Performance
  At Smartcat, we are committed to building a culture that highlights respect and appreciation for each inidual’s unique background and perspective, while maintaining a strong focus on results and clear, honest and direct communication. We believe in welcoming everyone and fostering an inclusive environment where team members can be their authentic selves at work. Our commitment to ersity and inclusion is steadfast, and we stand firmly against discrimination and harassment.

Executive Assistant – Revenue

Mediavine is seeking an experienced, multi-faceted Executive Assistant to join our team to support the SVP of Monetization and Business Strategy and the department executives.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We help content creators build sustainable businesses. From educational tools and cutting-edge plugins to ad technology that maximizes earnings without slowing down your site, our motivation is ensuring your brand and business grow in every respect.

We are striving to build an inclusive and erse team of highly talented iniduals that reflects the industries we serve and the world we live in. We are committed to creating a culture where everyone feels welcomed. We are looking for iniduals that will challenge us to continuously evolve and make Mediavine the employer of choice for people of all backgrounds. We strongly encourage minorities and iniduals from underrepresented groups in technology to apply for this position.

Diversity and inclusion aren’t platitudes to us; we take them seriously. Have a look at our team and read through our blog posts to learn more about our values and to discover if Mediavine is the place for you!

Position Title & Overview:

The Executive Assistant provides high level executive support in a one-on-one working relationship. Serving as the primary liaison for internal and external contacts on all matters, the Executive Assistant organizes and coordinates scheduling, outreach and oversees special projects. You must be creative and enjoy working within a fast pace, dynamic environment that is results-driven and people oriented. The ideal inidual will have the ability to exercise good judgment in a variety of situations and maintain an effective balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

To be successful in this role, you are a proactive problem solver, skillful in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization and process. The ideal candidate is focused, capable of managing dynamic priorities and has a pulse on what matters most day to day. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the department leadership.

Essential Responsibilities:

Be a trusted partner to our Revenue leadership team, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed to drive efficiency

Manage and maintain high volume calendars which includes scheduling, organizing and managing complicated and sometimes hectic schedules; ensuring the Revenue leadership team’s time is aligned with their priorities through demonstrated understanding of the business Track, monitor, and guide progress of projects, tickets and action items to ensure they remain on course and are completed with respect to deadlines and organizational developments Proactively coordinate onsite and offsite meetings/events, including all aspects of meeting logistics as needed (technology, food, etc.) Assist in drafting important documents and preparing meeting materials including assisting with presentations, handouts and other meeting related material Attend meetings with or on behalf of the SVP’s, taking note of action items and informing teams of key takeaways Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect Research and develop an understanding of the Adtech industry on various topics including industry trends, current events, competitors, etc. Utilize knowledge of the company’s business to effectively conduct research on business opportunities, best practices and operational improvements, preparing executive summaries and high level briefings as needed Provide support for Mediavine sponsored events attended by the Revenue teams SVP’s or otherwise as needed in collaboration with MarComm Manage all travel scheduling and arrangements, ensuring each SVP is aware and updated on itinerary changes during travel, and prepared upon arrival Find solutions to improve efficiency and organizational practices Perform any other relevant duties as assigned Required travel on an as needed basis, for our annual All Hands Retreat, Team Retreats/Meetings and/or industry events/conferences (approx. 20%)

Requirements

Location:

Applicants must be based in the United States

You Have:

Bachelor’s Degree in Business, or related field

10 years of progressive experience in executive assistance 3 years of experience providing executive support to multiple executives in a remote capacity Strong proficiency with Google Suite required Experience with Slack required Experience using Mac computers and Apple software Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Zoom,etc Experience providing concierge level support (remote or in person as needed) for executive travel and events Deep experience building presentations, maintaining reports and drafting/editing documents/communications Strong writing skills – you’re comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group) Strong relationship building skills – with a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude A team-oriented approach to work, with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks Excellent verbal and written communications skills Experience working with discretion and confidentiality as appropriate Keen attention to detail and accuracy Ability to travel up to approximately 20%

Benefits

Remote work environment

Travel opportunities Comprehensive benefits including 401k, Health, Dental, and Vision insurance Learning allowance Generous Vacation/Time off policies Additional side benefits such as home-office upgrades, tuition reimbursement, paid gym memberships and wellness retreats, upgraded flights, cool swag and more Company match charitable donations

Mediavine is an Equal Opportunity Employer

BELAY – Virtual Executive Assistant

United States

NOTE:

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.

Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?

Are you looking for a position where you can genuinely own the flexibility of the role?

Do you have a knack for being resourceful, helpful, and proactive?

Do organization, planning, and problem-solving make you giddier than most people can understand?

Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space.

Executive Assistant

Location: United States

Remote

Organizational Overview:

Immunovant, Inc. is a clinical-stage immunology company dedicated to enabling normal lives for people with autoimmune diseases. As trailblazer in anti-FcRn technology, the Company is developing innovative, targeted therapies to meet the complex and variable needs of people with autoimmune diseases.

The Role:

Immunovant is seeking an Executive Assistant to be responsible for various duties and responsibilities in support of both Chief Medical Officers (CMO) and the Vice President team within the CMO organizations. Not only will the Executive Assistant provide superb technical and administrative support, but this high-performing position also represents the department both internally and externally.

 

Key Responsibilities:

• Ownership of administrative tasks, ensuring executives have adequate support to work efficiently
• Complex calendar management and meeting prioritization of scheduling internal/external meetings, organize conference calls and protect the schedule from unnecessary and conflicting demands by prioritizing requests and recommending alternative options
• Submit and track expense reports in a timely manner in accordance with company’s policy and procedure
• Act as the administrative contact between the executives and employees/clients in an effective, kind, and professional way
• Plan and manage logistics for domestic, international and at times complex travel arrangements
• Assist in general research, company and department projects including but not limited to presentations, project trackers and on and off-site events as needed
• Respond promptly to executive and team lead queries
• Proactively suggest more efficient ways to provide administrative support
• Ability to multi-task, be detail oriented, accurate, and act with a sense of urgency when needed

Requirements:

• Minimum of 5+ years of experience as an Administrative Professional supporting executive level management
• HS Diploma required; College Degree from accredited institution preferred
• Advanced MS Office Suite skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Exceptional interpersonal skills
• Friendly and professional demeanor

Work Environment:

• Immunovant’s headquarters is located in New York City. The position is flexible for remote
• Dynamic, interactive, fast-paced, and entrepreneurial environment
• Domestic or international travel are required (~10%)

Personal Assistant to CEO

• Worldwide
• Remote OK
• Full-Time
• Administration

Social Discovery Group is the world’s largest group of social discovery companies which unites more than 50 brands. For more than 20 years, we have been creating premium international dating services and social discovery apps with a focus on video streaming, AI technologies, entertainment, and game mechanics. Our product portfolio includes Dating.com, Cupid Media, Dil Mil, and many others. The products are already used by more than 500 million users in 150 countries around the world.

SDG Invests in social discovery technology startups around the world. Our Investments include Open AI, Patreon, Flo, RAW, EVA AI, Clubhouse, Magnet, Woebot, Flure, Astry, Coursera, Academia, Harbour, Space, Auto1, DocSend, AppAnnie, Rapyd, Boom Supersonic, Trading, View, K-Health and many others.

We solve the problem of loneliness, isolation, and disconnection with the help of digital reality.

Our digital nomad team of more than 1100 professionals works all over the world. Our international team of like-minded people and professionals solves ambitious daily tasks and creates truly global products. We value focusing on results, a proactive approach, and we are always looking for new and unconventional ideas.

Now we’re looking for a Personal Assistant to our CEO to make the impossibly crazy life of a renaissance man in the 21st century possible.

Responsibilities:

• Manage the Executive’s schedule
• Provide personal and business travel support to the Executive all over the world (visas, hotels, transfers, etc.)
• Work directly with the Executive’s personal staff and oversee their work
• Establish and maintain communication with international partners, banks, mass media, and local suppliers
• Take part in business meetings and give recommendations on how to make these meetings more effective

Requirements:

• 5+ years of successful experience as an Executive or Personal Assistant to C-Executives
• Fluent English is a must (spoken and written)
• Russian – native/fluent
• Knowledge of business etiquette
• High level of overall literacy
• Wide experience in travel support and business assistance
• Knowledge of Google Workspace
• Successful candidate: positive, open-minded, deadline and result-oriented, able to cope with various tasks while keeping priority in mind, can efficiently work under pressure, able to work in a team, able to multitask, responsible, well-organized, accurate, flexible, a great communicator, detail-oriented, energetic, and diplomatic.

  What’s being offered:

• Fully remote full-time work. We are a remote-first company
• Pair work with another PA (in shifts 3,5/3,5) + Head of PA (5/2)
• Annual paid vacation of 28 calendar days, paid sick leaves per year (10 calendar days), and additional 7 paid wellness days per year
• Corporate meet-ups (UAE, Serbia, Turkey, Georgia, Armenia, and others). The company covers all costs (both the meet-up and the traveling)
• External training and conferences after the probation period
• Bonuses for the recommendation of successful candidates for the company’s vacancies up to $5,000 gross
• Our own line of branded clothing and accessories with corporate logos for various occasions
• Internal gamified reward system: get bonuses from your colleagues and exchange them for days off
• Corporate discount on online language classes (50 languages) for you and your relatives after the probation period
• Medical cover (compensation either for medical insurance or doctor’s paychecks up to $1000 gross per calendar year for you and your family) after the probation period
• Yearly pre-paid access to SDG Running Club with a personal trainer after the probation period
• Children’s training and education (50% compensation for the costs of kindergarten, school, or courses up to $1000 gross per year per child) after the probation period
• Present for the birth of a child and upon marriage after the probation period
• Corporate Christmas presents for you and each of your children
• Workplace organization (compensation for your workplace up to $1000 gross once every 3 years according to the paychecks: rent of the co-working room, equipping the working place at home (desk, chair, the Internet, etc.) after the probation period (*in the locations where we don’t have any offices or co-working places)
• Working equipment from day 1
• Compensation for mobile charges
• Opportunity to work alongside other inspired and creative minds. We employ international professionals with a background in launching global products and working with cutting-edge technologies (Artificial Life, Metaverse, Machine Learning, NLP, etc)
• Personal HR curator for successful adaptation in the first 3 months of work

Sounds good? Join us now!

Title: Administrative Assistant

Location: US National

Full-Time

Overview

This is a remote based position.

Transform your Career at ECPI University

Since 1966, ECPI University’s employees have been dedicated to helping students achieve their academic and career goals through our unique education model. Our culture is to prioritize our students’ success through the support of our dynamic team and industry focused curriculum.

ECPI University provides a stable work environment, with professional growth opportunities, and competitive benefits. If you are interested in joining us in making a difference in students’ lives, we would love to hear from you to discuss the opportunity.

Benefits of Employment

ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below:

• Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment
• Competitive compensation and medical/dental benefit plans
• PTO and holiday pay
• 401(k) participation with possible employer contributions

The Administrative Assistant under the direction of the Campus Director of Academic Affairs (CDAA), compiles and processes general academic reports, sends student/faculty correspondence, and supports departmental needs for recruitment.

Responsibilities

• Coordinates faculty recruitment in close collaboration with academic administrators and recruitment team.
• Compiles and maintains academic reporting, meeting minutes and agendas.
• Reviews student qualifications for certification testing and communicates results.

Qualifications

Education:

• High School Diploma required; college degree preferred.

Experience:

• 1-3 years of administrative assistance experience required.
• Previous experience in a remote administrative support role preferred.

Required Skills:

• Communicate professionally with senior leadership and handle sensitive and confidential information with discretion.
• Strong customer service, interpersonal and analytical skills.
• Enjoy helping others; positive outlook; flexible.
• Ability to quickly master new computer applications; strong, accurate data entry skills; attention to detail.
• Ability to organize, multitask, prioritize and work under pressure at times, team player.
• Ability to use MS Word, Excel and Outlook for moderate level functions.

ECPI University is proud to be an Equal Opportunity Employer.

Title: Executive Administrative Assistant – Remote

Location: US National

Job Details

Description

Executive Administrative Assistant

Remote, USA or Birmingham, MI OneStream Software LLC

Benefits Offered Vision, Medical, Life, Dental, 401K.

Employment Type Full-Time

Compensation $70,000.00 – $90,000.00 (Range applies to US candidates only) + Benefits/Variable Comp./Equity – Range may vary based on experience.

ABOUT THE JOB

OneStream is looking to add an experienced Executive Administrative Assistant (EA) team member to our operations team. This inidual is the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Leadership within our General & Administrative functions. The EA also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

RESPONSIBILITIES

Primary Responsibilities:

• Completes a broad variety of administrative tasks for the Executive including managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Senior Leaders’ schedules are followed and respected. Provides “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the [Executive or Senior Leader]’s time and office.
• Provides a bridge for smooth communication between the Senior Leadership’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Senior Leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Work closely with the leadership and team to have an understanding of the issues taking place in the environment and keep the Senior Leaders updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plans and coordinates senior management team meetings and off-sites, and all-hands meetings; including but not limited to budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation.
• Ensures that the Senior Leaders’ bios are kept updated and responds to requests for materials regarding the Leadership and the organization in general.
• Manage specific meetings and events related to the business, including agenda management, notes, logistics and follow-ups.
• Assist with timely expense reporting for the Senior Leadership team.
• Assist with miscellaneous research and purchasing.
• Partner with cross functional partners as appropriate – including but not limited to Procurement, Legal, Finance, People Operations (PBP, Talent Acquisitions, Communications, etc.)
• Attending staff meetings and take meeting notes.
• Collaborate with and across the administrative community as an active and engaged member.
• Providing backup support for other EAs or executives.
• Provides guidance and support across the administrative community, leading by example in all interactions.
• Assist with Ad hoc projects as needed.

QUALITIES OF A SUCCESSFUL CANDIDATE

Formal Education and Certification

• Bachelor‘s degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience.

Knowledge and Experience

• 5 to 10+ years of experience supporting C-Level Executives, preferably in a public organization.
• Proven administrative experience and background.
• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Personal Attributes

• Ability to maintain the upmost confidentiality standards.
• Excellent time management skills and ability to multi-task/prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience and interest in internal and external communications
• Attention to detail.
• Legally authorized to work for any company in the United States without sponsorship.

WHO WE ARE

OneStream is an independent software company backed by private equity investors. OneStream provides an intelligent finance platform built to enable confident decision-making and maximize business impact.

OneStream unleashes organizational value by unifying data management, financial close and consolidation, planning, reporting, analytics, and machine learning. We empower Finance and Operations teams with AI-enabled insights to make faster and more intelligent decisions every single day. All in a single, modern CPM platform designed to continually evolve and scale with your organization.

WHY JOIN THE ONESTREAM TEAM

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry specific)
• Strong culture and camaraderie
• Multiple training opportunities

Benefits at OneStream Software

OneStream employees are passionate, hardworking iniduals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short- & Long-Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

OneStream Software is an Equal Opportunity Employer.

Executive Assistant, Remote (Central US)

Chicago, IL / Houston, TX / Phoenix, AZ

Business Operations Office Of The President

Full Time

Remote

We are looking for an experienced Executive Assistant to join our team and support members of our senior leadership team. You will perform a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing phones and emails.

For this position, you should be able to use your organizational skills to facilitate the effectiveness of our Executive Team as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills.

We are flexible with respect to geographic location, and the ideal candidate will be comfortable working remotely within the US (with a strong preference for candidates in the Central or Mountain time zones).

Primary Duties

• Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved
• Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas
• Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues
• Prioritize and track inbound communication to assigned executives including meeting requests, information requests, etc.
• Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats

Minimum Qualifications

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Preferred KSA’s

• In-depth understanding of executive team operations
• Ability to manage complex calendars and negotiate scheduling across multiple executives
• Excellent verbal and written communication skills
• Strong organizational and time-management skills; attention to detail and problem-solving skills
• Strong intuition for exercising discretion and confidentiality
• Hands on experience with Google Suite preferred

Physical Requirements

• Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

What Does This Mean for You?

At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work – and who are all united by a shared passion for public health and a commitment to the Aledade mission.

In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents, and domestic partners Robust time off plan 21 days of PTO in your first year 2 Paid Volunteer Days & 11 paid holidays
• 12 weeks paid Parental Leave for all new parents
• 6 weeks paid sabbatical after 6 years of service
• Educational Assistant Program & Clinical Employee Reimbursement Program
• 401(K) with up to 4% match
• Stock options
• And much more!

Title: Executive Assistant

Location: anywhere US/CAN

InfluxData is the creator of InfluxDB, the leading time series platform. More than 1,900 customers use InfluxDB to collect, store, and analyze all time series data at any scale. Developers can query and analyze their time-stamped data in real-time to discover, interpret, and share new insights to gain a competitive edge. InfluxData is a remote-first company with a globally distributed workforce. For more information, visit www.influxdata.com.

Do you have a natural inclination towards logistics and planning? Do you feel confident in an agile and fast-paced environment? Are you the type of person who embraces new challenges and projects?

We’re searching for an EA to partner with our CEO and provide support to other executives. You’ll join our erse People Operations team, in a lean, startup environment, where we value each other and get stuff done in a collaborative and supportive way. Enjoy the flexibility of a remote work environment, while shaping the future of our growing organization.

What you’ll be doing

• Providing daily support to our CEO, with a heavy focus on complex calendaring
• Providing support to our other executives, with calendaring and occasional travel booking
• Reporting to the Chief People Officer on the People Operations team and managing operational duties, such as WeWork and other vendor contracts
• Becoming a trusted and vital partner to our CEO and Executive team, helping them keep organized and stay on track
• Planning and overseeing important meetings and events, both remote and in-person
• Scheduling Board of Directors meetings and maintaining relationships with Board Members and their Executive Assistants
• Drafting and sending internal communications
• Taking on tasks and challenges with a sense of urgency and positive attitude

What we’re looking for

• 3+ years of experience in an EA role
• Experience managing calendars, ideally with Google Calendar
• Superb attention to detail, with the ability to prioritize and multitask
• Strong ethics and integrity, with the ability to maintain confidential information
• Ability to adapt easily to change, while remaining calm under pressure
• Excellent written and verbal communication skills
• Proficiency with Google Workspace
• Experience in a fully remote workplace

Bonus points if you have

• Previous experience at a VC-backed software company
• Experience planning corporate events for 50 people or more
• Experience managing vendor relationships and budgets

Pay Transparency at InfluxData

InfluxData takes a market-based approach to pay, and pay may vary depending on your location. U.S. locations are categorized into two zones based on a cost of labor index for that geographic area. The offered starting salary will be determined based on the candidate’s job-related skills, experience, qualifications, work location, and market conditions. Ranges are evaluated on a periodic basis and are subject to change at the Company’s discretion.

Zone 1 Range: $110,00 – 120,000

Zone 2 Range: $100,00 – 110,000

To find a location’s zone designation or for additional information, please speak to your recruiter.

In addition to a competitive base salary, InfluxData offers comprehensive and inclusive employee benefits including medical, dental, vision, and mental health benefits, a 401(k) plan, flexible paid time off, home office or co-working reimbursements, and participation in InfluxData’s equity program (where applicable).

We offer fantastic benefits for full time employees; in the US these include:

• Medical/dental/vision insurance with 100% coverage for employees and dependents
• Company contribution to your FSA
• Flexible Time Off – take the time you need
• Life Insurance, short and long term disability insurance
• 401k
• Wellness programs
• Annual professional development budget
• Financial planning and legal advice

Our Core Values

Our employees are the heart of the company and only by having a core set of beliefs and values will we be successful. We hire and live by these core values:

• We value each other
• We get stuff done
• We believe humility drives learning
• We embrace failure
• We are committed to open source

Visit our careers page to learn more about working at InfluxData.

InfluxData is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other categories protected by applicable law.

If you are a qualified inidual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request reasonable accommodations by reach out to the recruiting team by emailing [email protected].

InfluxData does not accept unsolicited resumes from headhunters and recruitment agencies through our website, job board or directly to employees. InfluxData will not pay fees to any third-party agency, headhunter or company that does not have a signed agreement for this position in place.

Virtual Assistant

United States

NOTE:

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.

Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?

Are you looking for a position where you can genuinely own the flexibility of the role?

Do you have a knack for being resourceful, helpful, and proactive?

Do organization, planning, and problem-solving make you giddier than most people can understand?

Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space.

Title: Senior Executive Assistant – Remote

Location: US National

Full-Time

Description

TORKLAW is a dynamic and fast-growing organization at the forefront of the legal industry. We are seeking an experienced and highly organized Senior Executive Assistant to provide comprehensive support to our executive team. If you thrive in a challenging and fast-paced environment and have a proven track record of excellence as an executive assistant, we want to hear from you!

As a Senior Executive Assistant at TORKLAW, you will be responsible for managing complex calendars, coordinating meetings and events, handling travel arrangements, and acting as a liaison between the executive team and other departments. You will be entrusted with sensitive information and high-level responsibilities, requiring the utmost discretion and professionalism. You will be responsible for creating and generating reports, communicating at a high level and assist in the execution of the firms vision, goals processes and procedure.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, conferences, and travel arrangements
• Coordinate all aspects of executive team travel, including ground and air transportation, travel documents, and expenses
• Communicate on behalf of executives with internal and external stakeholders
• Prioritize and manage conflicting needs, handling matters expeditiously and following through on projects
• Screen phone calls, emails, and other correspondence, ensuring timely response and appropriate routing
• Prepare and edit documents, presentations, spreadsheets and reports
• Organize and prioritize incoming information and requests

Requirements

• Minimum of 5 years of experience as an executive assistant supporting senior executives
• Bachelor’s degree required. MBA preferred.
• Proficiency in all operating systems, browsers, Microsoft Office Suite, and other office management tools
• Strong oral and written communication skills, with exceptional attention to detail
• Able to handle sensitive information with discretion and maintain confidentiality
• Excellent problem-solving and organizational skills
• Ability to prioritize and manage multiple tasks and deadlines
• Professional demeanor and ability to react to situations in a timely and professional manner

Requirements

TORKLAW is seeking an experienced Senior Executive Assistant to provide comprehensive support to our executive team. If you have a proven track record of excellence as an executive assistant, thrive in a challenging and fast-paced environment, and possess strong organizational and communication skills, we want to hear from you!

• Managing complex executive calendars, including scheduling meetings, conferences, and travel arrangements
• Coordinating all aspects of executive team travel, including ground and air transportation, travel documents, and expenses
• Communicating on behalf of executives with internal and external stakeholders
• Prioritizing and managing conflicting needs, handling matters expeditiously and following through on projects
• Screening phone calls, emails, and other correspondence, ensuring timely response and appropriate routing
• Preparing and editing documents, presentations, and reports
• Organizing and prioritizing incoming information and requests

Benefits

About TorkLaw

Eligible employees receive paid vacation and sick leave, as well as certain paid holidays.

TorkLaw currently offers the following group benefits to eligible employees:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance

Qualified dependents of enrolled employees may also enroll in the group insurance plans selected by the employee, at the employee’s cost.

Clinical Administrative Coordinator- Remote

Job Locations US-Remote

Requisition ID 2024-96007

Job Function

Clinical

Job Schedule

Regular Full-Time

Job Introduction

Maximus is currently looking for a Clinical Administrative Coordinator to support the IL SALT (Specialized Assessment Long-Term Care) program. The Clinical Administrative Coordinator will handle administrative tasks such as answering phone calls, email follow ups, and scheduling.

**This is a remote position**

Must be willing and able to work the following schedule: Monday – Friday from 8:00 am – 5:00 pm Central Time.

Education and Experience Requirements

Essential Duties and Responsibilities:

• Provide customer support to internal and external customers
• Responsible for assigning and coordinating referrals for contract work to appropriate parties
• Computer data entry
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures
• Complete assignments within established compliance standards and timelines
• Monitor multiple work queues daily to ensure cases move quickly through each process stage
• Identify and resolve data errors
• Performs other related duties as assigned

Education and Experience Requirements:

• High school diploma or equivalent
• Experience creating and maintaining scheduling for multiple people preferred
• Ability to multi-task and change direction midstream
• Highly organized

Home Office Requirements:

• Maximus provides company-issued computer equipment
• Reliable high-speed internet service
  • Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity
  • Minimum 5 Mpbs upload speeds
• Private and secure workspace

#ClinicalServices #ClinicalServicesRemote #RemoteJobs #WorkFromHome #HealthcareJobsRemote #AdminCoordinator #CoordinatorAdministrator #ClinicalCoordinator #ClinicalCareCoordinator #ClinicalCoordinatorJobs #ClinicalNurseCoordinator #ClinicalCoordinatorPosition #ClinicalCoordinatorVacancies #AdministrativeCoordinatorJobs #AdministrativeClinicalCoordinator #CoordinatorAdministratorRemote #ClinicalCoordinatorRemote #ClinicalCareCoordinatorRemote #ClinicalCoordinatorJobsRemote #ClinicalNurseCoordinatorRemote #ClinicalCoordinatorPositionRemote #ClinicalCoordinatorVacanciesRemote #AdministrativeCoordinatorJobsRemote #AdministrativeClinicalCoordinatorRemote #ClinicalResearchCoordinatorEntryLevel #ClinicalDataCoordinatorJobs #JobsAdministrativeCoordinator #ResearchClinicalCoordinatorJobs #RemoteClinicalResearchCoordinatorJobs #AdminServicesCoordinator #AdministrativeServiceCoordinator #ClinicalCoordinatorJobsNearMe #ClinicalSupportCoordinator #AdminProjectCoordinator #ClinicOperationsCoordinator #ClinicalAdministrativeCoordinatorJobs #RemoteClinicalRoles #CoordinatorCareers #AdminInHealthcare #ClinicalOpsJobs #HealthcareAdminRoles #ResearchCoordination #HealthcareCoordination #ClinicalAdministration #PatientCareCoordinator #HealthcareOps #AdminOps #ClinicalSupport #PatientServicesCoordinator #HealthcareAdminJobs #AdminJobs #MedicalAdmin #ClinicalServices #HealthcareManagement #AdminCare #PatientCoordination

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement

Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We are proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant’s salary history will not be used in determining compensation.

Posted Max

USD $20.00/Hr.

Posted Min

USD $16.00/Hr.

Executive Admin

at ExtraHop (View all jobs)

Remote

ExtraHop is on a mission to protect and propagate trust by revealing the cybertruth: the truth about the attackers already inside an organization’s network, the truth about what they’re doing, and how to stop them at top speed. We partner with every customer, every day, to reveal it. Are you ready to join us?

Primary Responsibilities

• Provide complex, erse, and confidential administrative duties to support executives
• Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
• Maintain executive calendars including tracking out-of-office, PTO and team event calendars
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Independently schedule appointments and meetings based on business priorities; prepare and distribute materials to meeting participants as required; revise meetings and appointments as needed to avoid scheduling conflicts with higher priorities
• Handle business, company, and personnel details of a highly confidential and sensitive nature, and engage with high level contacts inside and outside the company.
• Help track department-level projects, activities and results.
• Serve as an alternative back-up for front desk operations which include handling telephone and mail.
• Research and make travel plans for executives comprising of air travel, hotel accommodations, ground transportation, VISA applications, and other related services.
• Process and approve travel and expense reports for executive and the team to ensure compliance with existing company policies; noting excessive charges or possible exceptions to policy.
• Arrange for meeting space, A/V, food, and beverages as required for department and group meetings as needed
• Assist with catering for internal meetings, company events, lunches, socials and happy hours. Which includes, orders, set-up, refresh for long meetings, and clean up. Meeting room maintenance such as clean-up, refresh supplies, equipment as needed.
• Coordinate customer meetings and executive briefings

Required Skills and Experience

• At least 5+ years working as an EA or as an Administrative Assistant with demonstrated increasing responsibility.
• Excellent organizational skills, time-management, and comprehensive follow-through
• Flexibility to make decisions dynamically to ensure smooth and efficient office operations
• Ability to effectively communicate and collaborate with a erse range of people and job functions
• Strong, positive, results-driven work ethic
• Flexible schedule
• Strong written and verbal communication skills
• Ability to act quickly and efficiently to accomplish a wide variety of tasks and multiple departments
• Ability to collaborate with administrative team
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to operate in a fast paced environment
• Expert experience in working with MS Office, Gmail, Google, Google Docs and conferencing technology preferred. #LI-BKW

$74,000- $93,000 + benefits+ options

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

ABOUT EXTRAHOP

ExtraHop is the cybersecurity partner enterprises trust to reveal the unknown and unmask the attack. We’re on a mission to protect and propagate trust by revealing the cybertruth, and we partner with every customer, every day, to uncover it. Our Reveal(x) 360 platform is the only network detection and response solution delivering the 360-degree visibility needed to see everything on the network. When organizations have full network transparency with ExtraHop, they can see more, know more, and stop more cyberattacks.

ExtraHop is recognized by leading organizations for both its innovation in the market and its commitment to building a world-class team. We’ve been recognized as a Customer’s Choice by Gartner Peer Insights Voice of the Customer, and as a Leader in the Forrester Wave: Network Analysis and Visibility, Q2 2023. ExtraHop has won AI Breakthrough Awards four times (2018-2020, 2023) and our Channel Partner program has received a 5-star rating from CRN for our 2023 Partner Program Guide. Our flagship product, Reveal(x), has received numerous accolades, including a 2022 Edison Award for Cybersecurity. ExtraHop CEO Patrick Dennis has been featured on NYSE TV and NASDAQ to discuss how companies can monitor accidental misuse of generative AI tools.

Benefits/perks listed below may vary depending on the nature of your employment with ExtraHop and the country where you work.

• Health, dental, and vision benefits
• Honor System PTO and 9 Holidays (US only) + 3 Days of Paid Volunteer Time
• Non-Commissioned positions are eligible to participate in annual discretionary bonus plan
• FSA and Dependent Care Accounts + EAP where applicable
• Educational Reimbursement
• 401k with employer match or Pension where applicable
• Pet Insurance (US only)
• Parental Leave (US Only)
• Hybrid and Remote Work Model

*Candidates should note that the Company may modify reporting relationships, job titles and compensation, including commissions and benefits, from time to time at its sole discretion, as it deems necessary, with or without prior notice.

We are intentional about our culture, ersity, and inclusion, and we welcome everyone to come ready to participate in contributing to this truly unique environment. At ExtraHop, we believe that the best products, services, and companies are built by strong teams that include a ersity of backgrounds, perspectives, ideas, and experiences. We are committed to supporting and enabling growth and opportunity for every employee at every level. This is the foundation of our success.

We are equally committed to equal employment opportunity, and it is foundational to how we recruit and hire our talented team. Employment is determined based upon capabilities and qualifications without discrimination on the basis of race, creed, color, religion, sex, gender identification and expression, marital status, military status or status as an honorably discharge/veteran, pregnancy (including potential pregnancy, pregnancy-related conditions, and childbearing), sexual orientation, age (40 and over), national origin, ancestry, citizenship or immigration status, physical, mental, or sensory disability , HIV/AIDS or hepatitis C status, genetic information, status as an actual or perceived victim of domestic violence, sexual assault, or stalking, or any other protected class as established by law.

Our people are our most important competitive advantage, leading the charge against nation-states, cyber criminals, and insider threats.

Ready to join us? #Extrahop #Security #NDR #informationsecurity #cybersecurity #cloudsecurity #infosec #LI-Remote

Title: Executive Assistant

Location: New York, New York, United States

About us:

Parsley Health is a digital health company with a mission to transform the health of everyone, everywhere with the world’s best possible medicine. Today, Parsley Health is the nation’s largest health care company helping people suffering from chronic conditions find relief with root cause resolution medicine. Our work is inspired by our members’ journeys and our actions are focused on impact and results.

The opportunity:

We’re hiring a detail-obsessed, hardworking Executive Assistant that knows how to organize, prioritize and set our Executive team up for success and efficiency every day. In this role you will work directly with our executives and touch all areas of the business. You’ll have a pivotal impact on the direction of the company and the opportunity to be a part of a life-changing, category-defining brand.

What you’ll do:

• Calendar and schedule management of executives’ personal (appointments, dinners, conferences) and company schedules
• Daily priorities preparation: Helping our executives maintain efficiency, create a list of tasks that need attention, documents to review ahead of meetings, etc.
• Diverse support, research and special projects across the organization, from assisting with fundraising to troubleshooting Slack notification settings
• Provide meeting and event support, which may include coordinating and sending meeting invitations and agendas, preparing meeting notes, following up on action items, booking meeting/event space, arranging IT resources, and coordinating catering
• Coordinate multi-leg travel, often requiring continuous changes and rescheduling
• Respond to inquiries or refer them to the appropriate team member; act as a communications liaison with executives, as required
• Maintain confidential information for the business, team and leadership and ensure information is handled appropriately
• Support company-wide initiatives, such as offsites and events
• Prioritize work based on importance/urgency and in a manner that maintains high quality support for senior management

What you’ll need:

• 3+ years experience or equivalent in an executive support level capacity with increasing responsibilities
• Proven ability to follow up and follow through on all projects
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization
• Able to observe and maintain the utmost confidentiality
• Advanced-level Google Suite Proficiency

Nice-to-haves:

• Familiarity using a MacBook, Slack and Zoom

Benefits and Compensation:

• Equity Stake
• 401(k) + Employer Matching program
• Remote-first with the option to work from one of our centers in NYC or LA
• Complimentary Parsley Health Complete Care membership
• Subsidized Medical, Dental, and Vision insurance plan options
• Generous 4+ weeks of paid time off
• Annual professional development stipend

Parsley Health is committed to providing an equitable, fair and transparent compensation program for all employees.

The starting salary for this role is between $85,000 – $100,000, depending on skills and experience. We take a geo-neutral approach to compensation within the US, meaning that we pay based on job function and level, not location.

Inidual compensation decisions are based on a number of factors, including experience level, skillset, and balancing internal equity relative to peers at the company. We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors. We recognize that the person we hire may be less experienced (or more senior) than this job description as posted. If that ends up being the case, the updated salary range will be communicated with candidates during the process.

At Parsley Health we believe in celebrating everything that makes us human and are proud to be an equal opportunity workplace. We embrace ersity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better we can serve our members.

Important note:

In light of recent increase in hiring scams, if you’re selected to move onto the next phase of our hiring process, a member of our Talent Acquisition team will reach out to you directly from an @parsleyhealth.com email address to guide you through our interview process.

Please note:

• We will never communicate with you via Microsoft Teams
• We will never ask for your bank account information at any point during the recruitment process, nor will we send you a check (electronic or physical) to purchase home office equipment

We look forward to connecting!

Title: Business Manager Assistant ~ Remote

Location: USA-

Overview

As an integral part of the business team, the Assistant Business Manager will provide exceptional support and expertise to external customers. In this role, you will collaborate with cross-functional teams to strengthen our services and capabilities with customer support including customer forms, data entry and reconciliation.

Responsibilities

As the Assistant Business Manager, you will:

• Entering customer forms including contract generation via customer portals, Acosta Sprint, Acosta Relay, and Excel
• Maintaining client financial tools to create customer events and maintenance as required
• Overseeing trade reconciliation such as responding to claims alerts, maintaining fund balances within client’s metrics
• Reviewing order alerts and verifying accurate pricing and promotions on customer orders
• Providing data support like submissions of price changes, item setup requests and customer-facing information in customer portals

Qualifications

You’ll be a great fit if:

• You have professional communication skills to represent internal and external partners
• You take pride in your work, are very detail-oriented, and are motivated by completing tasks on deadline.
• You have 3 -5 years of prior experience with data entry and utilizing Word, Excel and Outlook.

Acosta and its companies strive to create an inclusive culture and we are proud to be an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Acosta reserves the right to modify all or part of any job descriptions at its discretion to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

By submitting your application, you agree with and accept the Acosta Privacy Statement and Terms of Conditions.

US:http://acosta.jobs/privacy-policy-us/

Canada:http://acosta.jobs/privacy-policy-ca/

Acosta utilizes E-Verify for validatingthe ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant,pleaseusethe link providedto accessinformation onouruse of E-Verify and your right to work. Employer Resources (e-verify.gov)

Work State US-Anywhere

Job ID 2023-226989

Work City Anywhere

PCN 269885

Position Type FULL_TIME Regular

Work Zip 00000

Starting average hours per week 37.5 +

Category Corporate Jobs

Title: Recruiting – HR Administrative Coordinator

Location: US National

• Full-Time
• Online / Remote

Job Details

Description

Recruiting Coordinator

APEI, Inc.

The Recruiting Coordinator is responsible for performing HR-related duties consisting of comprehensive administrative support, which assists in the day-to-day operations of the Talent Acquisition function across the organization and it’s education units. This is a central service based/remote role.

Responsibilities:

• Serve as a resource to the Talent Acquisition team as the point-of contact for newly hired employees; responsible for launching on-boarding, running background checks, completing reference checks and ensuring a high level of service to the new hire experience.
• Process change forms, wage statements and offer letters in support of the offer to start process.
• Provide status updates to the talent acquisition team to ensure candidates are processed timely and in accordance with scheduled start dates.
• Updating job postings and placing employment advertisements on behalf of and under the direction of the Talent Acquisition Specialists.
• Submit invoices for processing in procurement system for any agency related or advertising expenses.
• Process HR contracts with the legal team on an as needed basis.
• Serve as a back-up for other team members and/or offset support of other programs such as Internal Applications, Referral tracking, etc.
• Contribute to Human Resources team projects through collaborative brainstorming, coordinating administrative components to encourage progress and momentum toward achieving milestones and deadlines.
• Generate reports on a reoccurring or ad hoc basis.
• Conduct research for various projects as requested.
• Respond to ad-hoc employment verification requests.
• Support and contribute to APEI’s commitment to ersity and inclusion.
• Other duties as requested, directed or assigned.

Reporting Relationships:

This position reports to the AVP of Talent Acquisition & HR Operations.

Requirements:

• One to three years’ experience in an administrative or HR related setting.
• Associate’s degree is required.
• General knowledge of Human Resources practices and disciplines either through education or other work-related experiences.
• Intermediate experience and knowledge of MS Office platforms including: Word, Excel, PowerPoint, Outlook and Visio, HRIS experience a plus.
• Excellent organizational and prioritization skills and meticulous attention to detail.
• Demonstrated flexibility and adaptability to manage multiple priorities.
• Ability to work independently and exercise sound judgment while multi-tasking.
• Clear and professional verbal, written, and interpersonal communication skills.
• Ability to operate in a fast-paced and changing environment.
• Ability to establish a high degree of trust and credibility in the organization. Confidentiality and discretion are a must.

About Us:

A leading education services provider that offers respected, innovative and affordable educational programs and services through its wholly owned subsidiaries: American Public University System (APUS), which encompasses American Public University (APU) and American Military University (AMU); Rasmussen University, and Hondros College of Nursing (HCN).

It is the policy of American Public University System (APUS) and American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. of American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Online, on campus and in the workplace, we provide higher education and training to our country’s heroes military service members, veterans, nurses, government employees, and motivated professionals that want to make a difference. American Public Education, Inc. educates service-minded students, ranging from the military, public service, federal agencies, and nursing communities, through American Public University System (APUS), Hondros College of Nursing (HCON), Rasmussen University and Graduate School USA (GSUSA).

It is the policy of American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public Education, Inc. does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Colorado, California, Washington and NYC Pay Transparency Statement

If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Title: Executive Coordinator

Location: Portland OR US

At the PSU Foundation, we believe in the power of higher education to transform lives. We are a mission-driven organization focused on advancing Portland State University through relationships, community connections and philanthropy. As part of our team, you ll join a group of passionate, committed and engaged iniduals working to empower students, faculty and the communities we serve. Join us.

The Opportunity

The Executive Coordinator is responsible for providing day-to-day administrative and technical support for Presidential level Foundation operations. This role will have a vital part in ensuring the successful organization and execution of administrative tasks and projects for the Chief of Staff, the Foundation President, Development Leadership and the Board of Trustees.

This position requires the ability to multi-task, anticipate and meet fast-moving deadlines, and handle sensitive and confidential situations related to high-level donors, prospects, board members, academic leadership and community leaders. The Executive Coordinator will exercise independent judgement, professionalism and integrity while working in a mission-driven, results-driven, community-oriented culture. This position requires strong written and verbal communication skills; strong administrative and organizational skills; creativity and personal initiative; a proactive, solutions-focused workstyle; and the ability to maintain a realistic balance among multiple priorities.

Duties & Responsibilities

Direct Support to the Chief of Staff (50% of work performed):

• Schedule and prepare for meetings as directed by the Chief of Staff. This may include developing agendas, preparing materials, taking notes and tracking and following up on assigned tasks.
• Assist with drafting confidential letters, briefings, emails and personal correspondence on behalf of Foundation and academic leadership. Edit and proofread documents, correspondence, impact reports and proposals.
• Make travel arrangements, place catering orders and restaurant reservations; process expense reimbursements, invoices and other expenditures related to meetings or events.
• Assist with scheduling for the President/CEO and Development team leadership as needed.
• Provide general administrative support and assistance with digital filing and record keeping.
• Enter correspondence, donor information and strategy, meeting notes and contact reports into database consistently and in a timely manner.
• Help organize and plan events for donors and staff; work in conjunction with events team when appropriate. Attend and support these events, as needed. Assist the Chief of Staff with projects and tasks related to Foundation operations, Presidential and organization initiatives, strategic goals and the creation and maintenance of company policies and procedures.
• Provide in-office support to the President/CEO and other Senior Leadership Team members in the Chief of Staff s absence.

Board Support (50% of work performed)

• Create calendar invites, agendas, slide decks and other meeting materials in advance of board and committee meetings.
• Responsible for keeping board member information up to date in Easy Board, Blackbaud and other digital or print locations.
• Maintain trustee memberships, campus parking permits and other documentation needed when members join or leave the board.
• Monitor attendance in advance of every board and committee meeting; contact trustees as needed in order to ensure quorum.
• Finalize minutes for all board and committee meetings throughout the year; store in the assigned record keeping systems and share them with participants in a timely manner.
• Assist with logistics for board meetings, trainings and events.
• Interpret and apply board governance requirements for the effective operation of PSUF s Board and Committees.
• Performs additional duties as assigned

Education & Experience Requirements

• Bachelor’s degree; education and experience may be considered in lieu of a degree.
• Four years of administrative experience; experience working with busy executives, high-level donors and V.I.P.s. is preferred.
• Experience handling high-level correspondence.
• Experience in the nonprofit sector, with basic knowledge of standard fundraising practices and the solicitation cycle is preferred.

Knowledge, Skills and Abilities Requirements

• Ability to remember the nuances and all the fine details in order to work effectively and efficiently.
• Ability to manage multiple deadlines and priorities simultaneously.
• Ability to identify and troubleshoot problems or find an effective and efficient work-around in even the most complex and high-stress situations.
• Proven experience delivering exceptional customer service in high stress situations.
• Experience understanding the importance of confidentiality and know when information of the highest level requires the utmost care and discretion.
• Ability to build and maintain relationships with necessary stakeholders, both internal and external to the organization and at every level.
• Strong verbal and written communication skills, including the ability to write and proofread documents.
• Absorb and process what you hear and see quickly and communicate relevant information in a manner that is readily understood by the intended audience, including customers and team members.
• Ability to work with the highest levels in the organization, remain focused and record appropriate notes and minutes during meetings and events.
• Proven ability to understand a task, project or initiative and identify and execute on the next steps that need to be done to successfully complete the work.
• Proven ability to remain calm in a fast-paced environment with conflicting priorities.
• Must be able to interpret and apply board governance requirements for the effective operation of PSUF s Board and Committees.
• Demonstrated computer proficiency, including experience using Microsoft Office, Google Applications, Adobe Sign and other paperless management tools.
• Demonstrated reliable, regular, and predictable work attendance.
• Self-motivated and require little guidance to tackle projects, tasks and priorities.
• Ability to create and collaborate within an equitable and inclusive team environment, and to communicate effectively within the context of erse behaviors, orientations, identities, and cultural backgrounds.

Other Essential Information

• Department: Executive
• Work Days/Hours: Full Time, 40 hours/week, Monday-Friday
• Work Type: We currently have a hybrid work model at the PSU Foundation. This position will be required to work at least 24 hours/week on Portland State University campus and the remainder of the work week may be worked remotely in Oregon or Washington.

Compensation and Benefits

• Compensation: $54,200 – $67,700 (depending on experience)
• Full Time Employee Benefits: We are proud to say that we have one of the leading benefit packages for Nonprofit organizations in Oregon. Highlights of our benefits package includes:
  • 100% employer paid medical coverage on our base-plan for employee coverage. Two additional buy-up plans are offered.
  • Up to 34 days of accrued paid time off every year available after a 90-day initial employment period
  • 11 company paid holidays
  • Up to 12% employer contributions to an eligible employee s 401(k) plan
  • Employer paid Long Term Disability and Life Insurance coverage
  • Eligibility for Portland State University affiliated employee benefits
  • For a full list of our awesome full-time employee benefits, please visit: https://www.psuf.org/careers

PSU Foundation is an EEO employer. To learn more about the foundation, our strategic direction and our financial impacts, please visit: https://www.psuf.org/about-psu-foundation

Administrative Coordinator – US

Programs Portland, Oregon Washington, District of Columbia

Description

Location: Portland, Oregon; Washington, DC; or a remote location within the United States

Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.

Position Status: Full-time, Regular, Non-Exempt

Salary Level: US: Starting salary for this role will be $40.000 to $47.500 commensurate on experience.

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are erse and every team member feels that they belong. We welcome erse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Department Summary

The Program Performance and Quality Unit (PaQ) is an integrated Unit within Mercy Corps’ Global Programs Department. While PaQ is the hiring Unit for this position, the Global Programs Department is currently undergoing a restructuring process. The successful applicant will be assigned to one of the program support-focused Units within this new Global Programs structure.

The Position

The primary role of the Administrative Coordinator is to provide general administrative, event management, and communications support to the assigned program support unit, enabling the team to perform at the highest possible level in terms of workflow, product, and creativity. The incumbent provides consistent and centralized support to program support teams and their counterparts for the smooth administration of day-to-day tasks. The Administrative Coordinator provides support and inputs to the planning and implementation of administrative support projects for the unit and its constituent teams.

Essential Responsibilities

COMMUNICATIONS

• Support the organization, by proofreading, editing and disseminating written, video, or other outgoing communications for teams within the unit, for example on internal Mercy Corps platforms such as The Globe, Workplace, The Hub, MailChimp, etc. Support processes to gather inputs for these communications products.
• Provide tools or process support to enable inclusive and broad-based access to internal and outgoing communications.
• Maintain and regularly edit Hub pages, unit SharePoint page(s), and Wikis.
• Maintain and regularly update onboarding, introductory, and summary materials.
• Coordinate onboarding schedules with new team members and design/ deliver selected onboarding content.
• Track the movement of global team members in selected positions so that onboarding and training can happen promptly.
• Administratively support translation, interpretation, and captioning, and work with team members to integrate inclusive translations and captioning in communications and events as needed. Update, as needed, internal team guidance for interpretation, translation, and captioning.
• Administer, or contribute to the administration of, shared file structures and communications platforms/ sites, and associated access permissions, updating membership at least quarterly and updating file structures at least annually. Orient new team members on these structures/ sites.
• Maintain distribution lists, updating membership at least quarterly.
• Cross-check references in guidance documentation produced by the unit with links, Hub pages or Wikis, and external sources to ensure alignment.
• Assist in formatting and improving the presentation of documentation and presentations.
• Support the administration of surveys and the collation of results.
• Assist in organizing and scheduling learning series.
• Assist in conducting and organizing or analyzing desk reviews of selected topics.

MEETINGS, TRAININGS, AND EVENTS

• Administer calendars, participant lists, meeting administration, and meeting platforms for routine and ad hoc meetings, webinars, and events. These meetings and events include both unit-level team members and their counterparts in other teams.
• Support the use of collaborative meeting platforms, and orient others on the use of these platforms, as needed.
• Send routine messages and reminders to team members soliciting agenda items for recurring meetings or forum, and curate agendas and notes. Take notes, ensure that notes are circulated to relevant stakeholders, and refresh notes templates annually.
• Assist in scheduling trainings and managing training platforms and participants.
• Assist in researching, curating, and subscribing to external training materials.
• Coordinate or support training application processes, including announcements, application portals, and organizing process meetings.
• Assist in meeting, event and participant management for Communities of Practice organized by teams within the unit.
• Administer aspects of in-person and remote retreat and workshop planning and implementation and associated events as requested.
• Assist in the facilitation of cross-unit working group meetings as needed/ applicable.

ADMINISTRATIVE and PROJECT SUPPORT

• Follow-up with back-end administration and case management for Jira-based Support Request Tool.
• Manage the unit’s credit card account.
• Prepare necessary documentation to process invoices for payment to consultants and vendors.
• Manage the unit’s IT application subscriptions.
• Assist in compiling and submitting supporting documentation to process payments.
• Assist in compiling and processing documentation for consulting contracts.
• Support procurement transactions, process management and documentation for teams/ team members.
• Provide support to recruitment processes and documentation for short-term assignments and long-term roles, and consultants, coordinating with HR counterparts as needed.
• Maintain unit and team organizational charts.
• Maintain staff lists.
• Support the implementation of projects and training series conceptualized and managed by teams within the unit.

Supervisory Responsibility:

The Administrative Coordinator has no supervisory responsibilities.

Accountability

Reports Directly To: Vice President, Program Performance and Quality. Note that reporting lines may change as the Global Programs Department restructures.

Works Directly With: All unit team members, and representatives from departments and global/ regional/ country/ program teams working with the unit.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualifications & Transferable Skills:

• Any skills you have gained through education, volunteer, work, or life experience that are relevant for the position will be considered. Be sure to fully explain transferable skills and success factors and how they apply to this position in your cover letter.
• 2+ years providing administrative support within a team environment, including but not limited to calendar management, meeting/event planning and execution, basic record keeping/tracking, and invoicing support.
• Bachelor’s degree (BA/BS) in a related field is preferred.
• Outstanding communication skills, both written and verbal, including proven business correspondence and writing and editing skills.
• Proven ability to prioritize multiple competing requests, tasks, and deadlines and works well under pressure while building relationships with team members and stakeholders.
• Well-organized, detail-oriented, and flexible/adaptable to changing priorities.
• Experience with Microsoft 365 and visual design and communications tools (Canva; MailChimp) preferred.
• Experience with an INGO or other international organization, or knowledge of international events/dynamics preferred.
• Experience with and ability to maintain confidential information with tact and sensitivity

Success Factors

A successful Administrative Coordinator will have the ability to handle a high volume of administrative work quickly, efficiently, accurately, and with a positive and constructive attitude. They should be able to prioritize work while balancing efficiency with accuracy, track multiple projects, and meet tight deadlines independently. They should possess a high standard for quality of products both content and presentation. Strong candidates will have an ability to build working relationships with people of erse backgrounds and working styles and be a good collaborator. They must have flexibility and creativity in problem solving, be capable of identifying and independently addressing team needs or areas for self-improvement, and be able to handle sensitive information and sensitive situations with tact. Finally, they should possess an interest and ability to learn quickly, ask questions, collaborate with others, and understand agency and team strategy and culture.

Living Conditions / Environmental Conditions

The position is based in Portland, Oregon; Washington, DC; or a remote location within the US and requires occasional early morning and late-night calls as necessary to coordinate across our global team. The position may require occasional international and domestic travel.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as iniduals and teams, and collaborates to do the best work of their lives.

We recognize that ersity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more erse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out erse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all iniduals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.

Covid-19 Vaccine Policy for US-Based Employees

Mercy Corps has determined that, in an effort to protect the health, safety, and well-being of all Mercy Corps employees working in the United States, all U.S.-based employees must be fully vaccinated for COVID-19, regardless of prior COVID-19 infection status. This policy is necessary to ensure not only the safety of our workforce, but the ongoing functionality of the organization.

This policy will be revised as needed to comply with federal, state, and local requirements, and to respond to changing guidance from public health authorities.

For new employees this requirement goes into effect within 10 business days of employment. Team members that travel are expected to comply with host-country requirements, including vaccinations. Failure to comply may impact your employment. Proof of vaccination or exemption must be provided.

Title: Administrative Assistant

Location: US National

Remote within the US

At Apartment List, we’re on a mission to find every renter a home they love at the value they deserve. Finding the right place to live is one of the most important, time-consuming and expensive decisions that all of us make. Getting it right matters. We’ve helped over 1 million families find a home they love, and we’re just getting started.

We’re hiring a stellar Administrative Assistant reporting to the Senior Manager of Executive Operations and supporting the Apartment List executive team [CEO, CFO, CRO, COO & CPTO]. This inidual will be responsible for managing a variety of day-to-day administrative tasks, alongside special projects, events and initiatives. You will be supporting the executive team with scheduling, calendar & travel management, expense and invoice approval, employee gifting [to include new hires, holiday and awards], swag ordering, new hire onboarding, all company meeting production and other general administrative tasks. You will also be working with our People Operations team to deliver a world class employee experience for all Apartment List team members. You should be comfortable working with a wide variety of people – strong communication skills are essential.

In order to be successful in this role, you will need to be comfortable working in a remote environment with a team of dynamic people across the country. You will also need to be comfortable in a fast paced technology environment using a variety of tools like Google suite, Slack, Zoom and other collaborative forward leaning technology products.

Here’s what you’ll do as part of the team:

• Communication:
  • Manage virtual communications, including emails, Slack, and video conferencing [Zoom or Google Meet]
  • Assist in drafting and proofreading communications
• Calendar and Schedule Management:
  • Manage calendars for Executives and team members, including proactive management of calendars to ensure the most efficient use of time and resources [may also include facilitating communication and coordination for external meetings or events with external partners]
  • Coordinate and schedule appointments, meetings and conferences
• Travel Coordination:
  • Arrange travel itineraries, accommodations and transportation for Executives and team members
  • Prepare travel expense reports
• Expenses & Invoicing:
  • Manage expenses via Expensify and invoices within Bill.com across all orgs, which also includes healthcare benefits reimbursements for Executives
• Administrative Support:
  • Provide general administrative support to various departments
  • Assist in the coordination of special projects and events
  • You will have a keen eye to deliver surprise and delight for our team. Think about all of those small moments where if the perfect company existed, those moments would be recognized and celebrated. Apartment List is on a mission to become that company!

Here are the skills and experience you’ll need to be successful:

• High school diploma or associate degree; additional qualifications in Office Administration or related field is a plus
• Proven experience as an Administrative Assistant or in a similar role
• Proficient in Google & Microsoft Office Suite [especially Excel & Sheets]
• Strong organizational, multitasking & time management skills
• Ability to adapt in a fast paced and changing environment
• Strong communication and interpersonal abilities
• Highly proactive and responsive, with calendaring prowess that creates more time in the day
• Detail-oriented and able to track information with a high degree of accuracy
• Ability to handle sensitive and confidential information with discretion
• Ability to work well under limited supervision

Here’s the Pay Range:

At Apartment List, we carefully consider a variety of factors to determine compensation for each position, including the role, level, and work. This is a full-time exempt position. The US target pay range for this position is $21.87/hr – $28.84/hr + equity, which reflects the compensation target for the position across all US locations. Please note, the compensation details reflect pay rate only and do not include the benefits and perks that we offer.

We also rely on market indicators along with considering your work location, job related skills, experience and relevant education and training, to determine compensation that is fair and competitive for you. Apartment List will consider paying compensation near the higher of the range in exceptional circumstances, where candidates have the experience, credentials or expertise that would warrant such consideration. It is always our goal to hire exceptional talent and we would be happy to share more about compensation during the hiring process.

Here’s what’s in it for you (full-time employees only; does not apply to contract roles):

• Competitive Compensation: Including annual salary, pre-IPO stock options, and other financial compensation (if applicable)
• Medical, Dental, and Vision Coverage: 100% of premiums covered for you AND all of your dependents
• Unlimited Flexible Time Off: Unlimited FTO in addition to 12 company holidays per year, quarterly recharge days, and a week-long holiday break
• Home Office Reimbursement: To cover home office furniture and supplies, monthly home internet, and monthly cell phone (if applicable)
• Health & Wellness Reimbursement: To cover monthly gym membership or other qualifying expenses
• Parental Support: Generous parental and family leave, fertility benefits, and employer-sponsored stipends towards family forming services
• 401k Plan: To support you in your inidual retirement goals
• Team Events: Frequent team-building events, fun team off-sites, and bi-annual company meetups
• Commitment to DEI: To prioritize Diversity, Equity, and Inclusion within our workplace and to stay true to our values and mission
• Mentorship and Training: To get you onboard quickly, learn new professional skills, and invest in your career development
• Impact and Visibility: To expose you to and provide the opportunity to work on highly strategic initiatives that will transform the business
• Encouragement and Empowerment: To explore and adopt new technologies and drive meaningful decisions and outcomes

#LI-Remote

Finance/Administrative Assistant

Location

Philippines (Remote), Anywhere in the World

Type

Full time

Department

Outliant | Management

OverviewApplication

About us:

Outliant is a fully-remote, US-based, digital product development and startup consulting company, with a team of culturally erse creators whose exceptional skills and talents help conceive seamless digital products. Our teams exhibit work-play energy that supports inidual growth, as well as encourages the freedom of creativity and thinking outside the box.

Our Core Values:

Pursuit of Excellence: We are extremely competitive, ambitious, and driven to be exceptional as iniduals, teams, and as an organization. There is no standard high enough and we will never settle. We aspire to attract, retain, and empower the very best people.

Startup Mentality: Outliant began with 5 startup founders, and startup culture is deep in our DNA. It’s a critical advantage that allows us to move faster, be more resourceful, and empower our team at all levels. We are in the early chapters of our journey.

World-Class Remote Collaboration: Outliant is (and always has been) a 100% remote company we have no offices and our teams are distributed around the world. Given the freedom and autonomy this provides, we require that our people excel in this remote structure.

About the Role:

We are seeking a full-time remote Finance/Operations Assistant to play a key role in shaping our financial landscape. Responsibilities include collaborating with different departments, providing financial consultations, and overseeing invoicing and finance operations.

Responsibilities:

• Assist in creating custom reports and presenting findings to the department leaders.
• Assist in general financial operations.
• Collaborate with various departments for their financial analysis needs and finance operations emphasizing efficient accounts receivable and payable processes.
• Work closely with the finance team to develop meaningful financial metrics and dashboards.

Requirements:

• 3+ years of experience in operations, accounting, finance, or a related field.
• Strong knowledge of financial principles and practices.
• Proficient with relational databases (Airtable preferred).
• Advanced knowledge of Excel/Google Sheets (pivot tables, lookups, formulas).
• Excellent attention to detail and data accuracy.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal abilities.
• Ability to work independently and meet deadlines.

Nice-to-have:

• Experience working in a start-up company.
• Familiar with Tech Services
• Worked across multiple industries

What’s in it for you?

As a full-time member of our team, you’ll enjoy:

• Flexible hours, work wherever you choose
• Unlimited PTO
• Non-working holidays per country of residence
• Pro-rated 13th-month bonus in select regions
• Salary increases and performance-based bonuses
• Referral bonuses
• Financial support for online courses
• Mental health and well-being programs
• Fun and casual work environment
• Employee engagement activities and virtual gatherings
• We are a erse, global team!

Important Notice

To ensure the legitimacy of job opportunities, we strongly recommend that you solely rely on positions posted here on our official website: outliant.com/careers.

All our current job openings require video interviews conducted in either or both synchronous (via Google Meet) and asynchronous (via Willo) formats. Kindly refrain from accepting offers that appear suspicious. For any inquiries or concerns, feel free to reach out to us via email at [email protected].

Please be assured that we are fully committed to maintaining integrity in our hiring process.

Sr Administrative Assistant

Apply

locations

OH Columbus

time type

Full time

job requisition id

REQ-37069

The Senior Administrative Assistant will provide advanced administrative support to the Group leaders within the regional Advisor Group as well as related support for the Advisor Group as a whole. This role will generally support 2-3 leaders within the Advisor Group.

This can be a remote position within the US. Ideally, the selected candidate will be in the Eastern or Central time zones.

Job Duties and Responsibilities

• Provide day-to-day administrative support to the Front-Line Leaders, including email and calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned.
• Ensure leaders can focus on key jobs to be done and execute on plans for their model week/service models by thinking and acting proactively; use systems to assist them in managing calendar and prioritizing email/other incoming tasks.
• Collaborate with others in the Advisor Group and partners in the Centers of Excellence related to leader calendars and other requests.
• Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs of the Advisor Group related to the physical location (as applicable).
• Prepare meeting agendas and updates, maintains meeting notes, and arranges for implementation of action and follow-up items.
• Prepare presentation materials and spreadsheets to produce high quality reports and presentations.
• Responds to information requests and compose correspondence on a regular basis (often of a confidential nature).
• Manage logistics for local meetings, including AV/technical, location, catering, RSVP management, etc.
• Maintain strong business relationship with key stakeholders, including financial professionals, Advisor Group leaders/staff, enterprise leaders, and partners in the Centers of Excellence.
• Supports other various projects, programs, and processing functions as needed.

Required Job Qualifications

• 3+ years of administrative experience preferred.
• College or two-year degree from business or vocational school preferred.
• Demonstrated project management skills – success in managing, prioritizing, and organizing multiple projects at one time.
• Proficient experience with Microsoft Office Suite; ability to learn other software quickly (i.e. Salesforce, etc.).
• Ability to think proactively to anticipate needs and prepare accordingly.
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• Ability to maintain the highest ethical, confidential, and professional standards at all times.
• Demonstrated ability to partner with key stakeholders to achieve stated goals (influencing skills).
• Excellent communication skills, including oral, written, presentation and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Demonstrated sound decision-making skills.
• Excellent business acumen skills, detailed knowledge of organization and variety of business areas.
• Demonstrated customer service skills and a service-minded attitude.

Thrivent provides Equal Employment Opportunity (EEO) without regard to race, religion, color, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, marital status, citizenship status, military or veteran status, genetic information, or any other status protected by applicable local, state, or federal law. This policy applies to all employees and job applicants.

Thrivent is committed to providing reasonable accommodation to iniduals with disabilities. If you need a reasonable accommodation, please let us know by sending an email to [email protected] or call 800-847-4836 and request Human Resources.

Title: Senior Executive Assistant | Remote US

Location: United States

Type: Regular Full Time

Workplace: remote Job Description:

About Coalfire

Coalfire is on a mission to make the world a safer place by solving our clients’ hardest cybersecurity challenges. We work at the cutting edge of technology to advise, assess, automate, and ultimately help companies navigate the ever-changing cybersecurity landscape. We are headquartered in Denver, Colorado with offices across the U.S. and U.K., and we support clients around the world.

But that’s not who we are that’s just what we do.

We are thought leaders, consultants, and cybersecurity experts, but above all else, we are a team of passionate problem-solvers who are hungry to learn, grow, and make a difference.

And we’re growing fast.

We’re looking for a Senior Executive Assistant to support our Chief of Staff team.

Position Summary

As a Senior Executive Assistant, you will play a crucial role in supporting our executives and ensuring the smooth functioning of day-to-day operations. The ideal candidate will be detail-oriented, possess excellent communication and organizational skills, and thrive in a fast-paced environment. This position requires a high level of discretion, professionalism, and the ability to manage multiple tasks efficiently.

What You’ll Do

• Manage the CEO and ELT schedules and calendars, ensuring all appointments and meetings are properly scheduled and communicated to all parties involved.

• Act as the primary point of contact between executives and internal/external stakeholders.
• Set agendas for meetings and events and ensure all necessary materials and resources are available and organized.

• Screen and prioritize incoming emails, phone calls, and other correspondence under the direction of the Chief of Staff.

• Coordinate travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries for both domestic and international travel.

• Assist in the preparation and editing of documents, reports, and presentations.
• Conduct research and compile data to support decision-making processes.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Anticipate and proactively address the needs of executives to ensure their efficiency.
• Collaborate with other administrative staff to streamline processes and improve overall office efficiency.
• Assist with expense reports, ensuring timely and accurate submission and reconciliation.
• Assist with event planning and logistics, including venue selection, catering, and audiovisual setup.
• Anticipate future scheduling conflicts and proactively work to resolve them.

What You’ll Bring

• 8+ years of experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Excellent interpersonal skills and the ability to work well in a team.
• Ability to handle multiple tasks and prioritize effectively.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Why You’ll Want to Join Us

At Coalfire, you’ll find the support you need to thrive personally and professionally. In many cases, we provide a flexible work model that empowers you to choose when and where you’ll work most effectively whether you’re at home or an office.

Regardless of location, you’ll experience a company that prioritizes connection and wellbeing and be part of a team where people care about each other and our communities. You’ll have opportunities to join employee resource groups, participate in in-person and virtual events, and more. And you’ll enjoy competitive perks and benefits to support you and your family, like paid parental leave, flexible time off, certification and training reimbursement, digital mental health and wellbeing support membership, and comprehensive insurance options.

At Coalfire, equal opportunity and pay equity is integral to the way we do business. A reasonable estimate of the compensation range for this role is $64,000 to $112,000 based on national salary averages. The actual salary offer to the successful candidate will be based on job-related education, geographic location, training, licensure and certifications and other factors. You may also be eligible to participate in annual incentive, commission, and/or recognition programs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Proposal and Award Generalist (Level 1) – Office of Sponsored Programs

Location: PA-University Park

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Sponsored Programs (OSP) is seeking a Proposal and Award Generalist (Level 1), on the Grant Processing/Contract Compliance Team. This position will report to the Grant Processing/Contract Compliance Team Lead.

Responsibilities: The responsibilities of this position include but are not limited to the following:

• Review and processing of grants from various federal awarding agencies;
• Review and processing of various non-negotiable agreements and amendments;
• Assist with various non-financial contractual compliance activities such as delinquent reporting;
• Work with PSU internal offices to prepare and submit various closeout reports;
• Assist with other administrative support tasks either in a backup capacity or in times of high demand.
• Assist with other projects as assigned.

This position interacts on a regular basis with faculty, University administrative offices, and external sponsors. The successful candidate must possess the following qualities:

• Exceptional customer service and communication skills, including the ability to communicate effectively and professionally with faculty on sensitive subject matters;
• Ability to work independently, as well as collaboratively with various levels of administrators and staff;
• Ability to handle multiple tasks and projects with numerous interruptions;
• Excellent judgment and organizational skills;
• Must be detail-oriented.

Education and Experience: The position typically requires a High School Diploma or higher plus three years of related experience, or an equivalent combination of education and experience.

Experience with federal grants, knowledge of Uniform Guidance as well as federal agency-specific terms and conditions is strongly preferred. Graduate of Penn State ACES (ACOR Certification and Education Series) is desirable.

The location of this position is flexible and can operate fully remote within the United States, fully in-person at University Park Campus, or in a hybrid model of both in-person and remote. Standard working hours are in the eastern time zone.

The Pennsylvania State University is committed to and accountable for advancing ersity, equity, and inclusion inallits forms.We embrace inidual uniqueness, foster a culture of inclusive excellence that supports both broad and specific ersity initiatives, leverage the educational and institutional benefits of ersity, and engage all iniduals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers a generous benefits package that includes health insurance, dental and vision plans, retirement plans, a 75% tuition discount for full-time employees, their spouse, and children to attend any Penn State campus, and paid vacation and sick days. Information about benefits is available here: https://hr.psu.edu/benefits.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA

About Us

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world.

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Administrative Coordinator

Remote

Nashville, Tennessee, United States

Operations

Part time

Description

This is a fantastic opportunity to be a contributor in a rapidly growing, patient-focused business. We are actively recruiting for a talented Administrative Coordinator to join our team of energetic, compassionate professionals. We are seeking an entrepreneurial team player that will help drive the continued success of our training team. The role reports to the Director of Training.

IntellaTriage’s mission is to improve the lives of patients and nurses. Bottom line we want to ensure our providers’ patients are able to receive the care they need any time, any place. IntellaTriage acts as a triple threat after-hours by ensuring all stakeholders benefit. We provide our customer’s patients with the comforting and medically appropriate guidance they need during the most trying times. We help our customer’s nurses reduce their workload and improve overall job satisfaction by reducing burnout. We improve our customer’s bottom-line by reducing overall cost to deliver after-hours care.

What you’ll do:

Provide support to the Training team by successfully executing on the administration for all new hires. Primary responsibilities will include assisting with scheduling, managing the day-to-day e-mail inbox of the Training team, coordinating with new hires for their onboarding, and a variety of other tasks for the Director of Training. This position is part-time and fully remote with flexible hours (20-30 hours per week).

Requirements

Qualifications:

• High School diploma required; Bachelor’s degree preferred.
• Experience in a role that requires attention to detail, organization, and polished interactions.
• Experience in a role supporting a team in a remote environment.

Your Traits & Characteristics:

• You are a great communicator with exceptional customer service skills.
• You have high acument of Microsoft Office applications and strong organizational skills.
• Ability to prioritize workload and meet deadlines.
• You do what is right every time, without questions, and work well in a team envrionment.

Benefits

Compensation and benefits

• $15-$18 per hour
• 401-k match eligible
• Vacation accrues based on hours worked, 3 Sick Days per calendar, and Bereavement available.
• Not eligible for medical benefits due to part-time
• Voluntary life insurance and accidental death insurance
• Voluntary long-term and short-term disability

Title: Administrative Associate

Location: Remote, US

SRG (Scientific Research Group) is seeking an experienced Administrative Associate with a background in sales tracking, contract management, purchase order processing, office procurement, and credit card reconciliation. The Administrative Associate will collaborate with the Operations Manager to ensure accurate data entry following accounting guidelines provided by YouGov’s finance team. This role involves close interaction with SRG’s sales team and YouGov’s financial team, requiring efficient coordination and communication across cross-functional teams. The Administrative Associate will report to the Sales Operations Manager.

RESPONSIBILITIES:

The role of the Administrative Associate encompasses the following responsibilities:

FINANCE AND SALES:

• Streamline lead management from Sales to Researchers.
• Accurately input purchase orders in Netsuite, collaborating with Project Managers and Finance for processing.
• Enter contracts into Salesforce, including revenue recognition numbers.
• Input contracts into Netsuite, obtain project numbers, and document contract milestones.
• Send contracts to clients on behalf of Project Managers.
• Act as a liaison for legal contract processing.
• Collaborate with the accounting department for invoicing.
• Provide profit margin estimations for finance when necessary.
• Efficiently enter purchase orders and navigate the approval process.
• Coordinate with Project Managers to ensure accurate revenue recognition reporting.

OFFICE AND STAFF MANAGEMENT:

• Partner with HR and/or IT to assist in new hire onboarding support.
• Manage office supply orders.
• Perform credit card reconciliation for SRG expenses.
• Act as a liaison with the YouGov facility management team on behalf of the SRG team.
• Assist in office event planning.
• Arrange airfare and hotel accommodations as needed.

REQUIRED SKILLS:

• 2+ years of experience in sales administration.
• Experience with Salesforce, Excel and Google Suite products.
• Excellent communication skills.
• Ability to thrive in a fast-paced environment with deadlines from various cross-functional teams within the business unit.
• Strong multitasking capabilities through effective time management and organizational skills.
• Advanced proficiency in Microsoft Office.
• Basic understanding of market research services.

Company Description and Culture

YouGov is a global online research company, offering insight into what the world thinks.

We speak daily to our panel of over 24 million registered members to understand opinion and behaviors around the world. We have a strong reputation as a source of accurate data and we’re trusted by the world’s biggest brands to get it right, making us the most quoted market research source in the world.

Why join YouGov?

Join our global team to help us achieve our social mission: to make millions of people’s opinions heard for the benefit of our local, national, and international communities.

Understanding ersity of opinion requires ersity of background. Although our global panel of millions of people worldwide powers our research, our biggest asset is our people. If our research is to be truly representative of what the world thinks, we need people from all walks of life to be part of the team to bring their perspective to the work we do.

Life at YouGov

We are driven by a set of shared values. We are fast, fearless, and innovative. We work diligently to get it right. We are guided by accuracy, ethics, and proven methodologies. We respect and trust each other, bringing these values into everything that we do.

We strive to provide YouGovers with best-in-class benefits to support their physical, financial, and emotional wellbeing. We want our employees to have a sense of belonging and uniqueness in a supportive workplace, so they can bring their full selves to work.

Equal Opportunity Employer

As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), parental status, national origin, marital status, age, disability, genetic information, HIV status, political affiliation, socioeconomic background, veteran status or any other characteristic protected by law or in line with our responsibilities as a fair and ethic employer. All employment decisions are made based on occupational qualifications, merit, and business need.

Data Privacy

To find out how we collect and use your personal data when you apply for a role at YouGov, please read our privacy notice at https://jobs.yougov.com/privacy