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Administrative Assistant – Legal

Fully Remote PETA Foundation

Job Type Full-time

Position Objective:

To provide support primarily to the Corporate Legal Affairs Division and other PETA Foundation attorneys on a range of corporate, estates, and administrative matters that arise in the course of the organizations and its supported organizations activities.

Primary Responsibilities and Duties:

Assist and support the Director of Corporate Legal Affairs with estate matters, including by helping maintain accurate estate records and files, promptly reviewing and summarizing estate documents such as correspondence and receipts, communicating promptly with estate representatives, working with PETA Foundations Planned Giving team, performing status checks, performing audits, and supporting the Director of Corporate Legal Affairs and Corporate Paralegal in their estates-related work

Assist and support the Director of Corporate Legal Affairs with corporate legal matters, including by preparing contracts using template forms, drafting and editing filings and correspondence, and coordinating compliance with federal and state lobbying registration and reporting requirements

Assist in the maintenance, application, and renewal of the organizations and its supported entities insurance policies

Serve as primary administrator of ContractLogix system and handle requests from persons responding to alerts and requesting contract pulls

Perform administrative tasks for the Corporate Legal Affairs Division, including satisfying DocuSign requests, processing credit card reports and invoices, scheduling meetings and events, drafting agendas and minutes, maintaining Worldox matters and records in compliance with organizational, Departmental, and Division policies, and maintaining the Legal Department contact list

Review voicemails, and return calls and route messages as needed

Assist and support with Legal Department staff as requested

Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

College degree, with two years of experience in related areas

Demonstrated effective written and verbal communication skills

Proven organizational skills and attention to detail

Demonstrated ability to handle multiple tasks and prioritize work

Advanced working knowledge of Microsoft Office programs

Willingness and ability to learn and utilize software applications

Knowledge of animal rights issues and commitment to the objectives of the organization

Ability to maintain strict confidentiality at all times

Commitment to the objectives of the organization

The hourly pay range for this position is $16.39 – $20.45 per hour.

The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidates experience and the cost of living in the area in which the candidate will live and work.

Senior Administrative Coordinator

Location: Remote, US

Our mission is to make biology easier to engineer. Ginkgo is constructing, editing, and redesigning the living world in order to answer the globes growing challenges in health, energy, food, materials, and more. Our bioengineers make use of an in-house automated foundry for designing and building new organisms.

Ginkgo believes that if we are to grow a thriving, sustainable bioeconomy, we must also grow a new market in biosecurity. Our biosecurity and public health initiative, Concentric by Ginkgo, launched a nationwide emergency response to the COVID-19 pandemic, providing end-to-end pathogen monitoring services to schools, communities, and travelers. As we continue to scale Concentric, our work is also evolving into new and exciting directions, from global expansion to the integration of new technologies and capabilities, including our Traveler-Based Genomic Surveillance Plan with the CDC.

Role Introduction:

The Administrative Assistant is an essential role that will help maintain smooth day-to-day operations within the team. The role will primarily support the Concentric leadership team in matters including (but not limited to): scheduling, travel, on-sites, etc. The ideal candidate possesses strong technical ability (organizational skills, attention to detail, strong time management), but also demonstrates strong alignment to Concentrics mission.

Responsibilities

• Schedule meetings and conference / Zoom calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).
• Maintain calendars: Calendar gymnastics at its finest. Ensure all details are up to date; anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some coordination with personal calendaring will also be required.
• Anticipate teams needs: Be extremely knowledgeable of inidual preferences and expectations, and work proactively to prevent problems before they develop
• Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences.
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterers to supply food.
• Other Administrative Tasks: Process expense reports, reimbursements, and timesheets.

Minimum Requirements

• High School diploma + minimum 15 years of experience OR Bachelors degree + minimum 10 years of experience
• Demonstrated experience supporting leadership and/ or executive level employees

Preferred Capabilities and Experience

• Outstanding written and verbal communication skills
• Exceptional ability to ruthlessly prioritize and have a bias for action
• Exceptionally organized with keen attention to detail
• Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Total compensation for this role is market driven, with a starting salary of $60k+, as well as company stock awards. Base pay is ultimately determined based on a candidate’s skills, expertise, and experience. We also offer a comprehensive benefits package including medical, dental & vision coverage, health spending accounts, voluntary benefits, leave of absence policies, Employee Assistance Program, 401(k) program with employer contribution, 8 paid holidays in addition to a full-week winter shutdown and unlimited Paid Time Off policy.

Executive Assistant

Location: Remote – United States

Description

Position at IGN

Position Summary

IGN Entertainment is seeking an inidual who will provide administrative support to upper management. This role also serves as a liaison to senior management teams, prioritizes and coordinates executive outreach and external relations efforts, and coordinates special projects. The successful candidate must be creative and enjoy working within a constantly evolving environment.

Key responsibilities:

Coordinate and engage with leadership in planning and coordinating events, activities and calendars

Lead complex calendar and scheduling requirements across multiple team members and varying time zones, proactively resolving any scheduling conflicts

Arrange travel and accommodations for executives

Prepare expense reports

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives and key deliverables

Lead sensitive matters with a high level of confidentiality and discretion

Excellent communication and time management skills; consistent track record to meet deadlines

Ability to function well in a fast paced environment and perform additional duties as assigned by executives

Represent the company and the executive team in a positive light through great follow-through skills and sound judgment

Proactive planning by reading, researching, collecting and analyzing information as needed, in advance of executive meetings and calls

Skills and qualifications:

Exceptional organizational skills and have a very detailed focused

5+ years of related experience working in an Executive Assistant role supporting multiple executives or a Bachelors degree.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and G-Suite environment

Experience supporting Sr. Executives for domestic and international travel preferred

Ability to communicate effectively and professionally

Ability to work business hours to support Pacific Time (9am to 5:30pm PST) and be flexible outside of core hours as needed by the business for projects and meetings

Has a strong business sense and can decipher priorities and make sound judgment calls when needed

We offer competitive salaries in addition to robust health and wellness focused benefits including medical, dental, vision, life and disability benefits; Flexible Spending accounts, 401(k) with company match, an Employee Stock Purchase Plan, Pregnancy and Parental leave, Family Planning Support via Maven, Flexible Time Off, Volunteer Time Off, Fitness Reimbursement as well as employee-focused engagement and education programs, including Employee Resource Groups and company-sponsored events. If youre seeking a dynamic work environment where you can see the direct impact of your performance, then this is the place for you.

We are an Equal Opportunity Employer. We celebrate ersity and are committed to creating an inclusive and equitable environment for all employees.

We will ensure that iniduals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Disclosure: We provide a range for the base pay. Factors that may be used to determine your actual pay may include your specific job related knowledge, skills, experience, and geographic location. The base pay for this position ranges from $55,000 to $65,000, plus incentive compensation (for eligible roles only).

Part Time HR Coordinator

#LI-Remote

People Operations / Part Time / Remote

Are you looking for a role in a company that’s solving one of the greatest challenges of our lifetime? Ophelia helps people end their opioid use and restore their quality of life with respect for their time and dignity. Our Mission is to make evidence-based treatments for opioid use disorder accessible to everyone… and we’re looking to bring more people onto our team to help us achieve it.

Opioid overdose is the #1 cause of death for Americans under 50, but 80% of 3 million Americans with opioid use disorder (OUD) are not getting treatment. Most have jobs, families, and privacy concerns, making it easier to get withdrawal medication from a drug dealer than go to rehab. Meanwhile, 2/3rds of rehabs do not offer medication at all, leading 90% of patients to relapse in the first 3 months. As a result of inadequate access to proven treatment, an American dies of an opioid overdose every 11 minutes.

We are a team of world-renowned doctors, scientists, startup veterans, and White House advisors, backed by leading technology and healthcare investors (Y Combinator, General Catalyst) to re-imagine and re-build addiction treatment in America.

Join us, save lives, and help fix healthcare for those who need it most.

Ophelia is seeking an organized, self-motivated, detail-oriented, and trustworthy inidual to join our Human Resources team as an part-time HR Coordinator (10 hours / week). This role is perfect for someone who is looking to start their career in HR, has high attention to detail and accountability, and has a strong sense of discretion. This role has the potential to become full time for the right candidate.

Responsibilities

• Manage Ophelia’s virtual mailbox: sort and file mail, deposit checks, distribute mail to the appropriate parties and handle follow ups as needed
• Sensitive Data Management: bi-weekly timecard verification and submission and 401k data submission. Maintain accurate and up-to-date employee records in our HR system, assist in the preparation and processing of HR-related documentation
• Coordinate Onboarding of New Hires: create and manage offer letters, initiate equipment procurement from our IT vendor, setup new hires into our HRIS, responsible for all new hire communications
• People Team Inbox Management: communicate effectively with employees to address HR-related queries and provide assistance, collaborate with team members to ensure a smooth flow of HR operations.
• Other miscellaneous projects as needed

Experience and Skills

• Experience with administrative work, including handling sensitive and confidential material
• Experience in Human Resources coordination preferred, not required
• Proficient in Google Docs / Microsoft OS
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy in work.
• Ability to handle sensitive information with discretion and confidentiality.
• High resilience and self awareness
• Strong problem-solving skills and a willingness to learn
• Team player with excellent interpersonal skills

$15 – $20 an hour

Executive Assistant to the CEO

Location: Remote – US Based

• Employees can work remotely
• Full-time

Company Description

CoEnterprise is an award-winning B2B software and professional services company. Founded in 2010, CoEnterprise delivers Data & Analytics solutions and services that transform how companies connect and do business. CoEnterprise approaches each relationship and engagement from the perspective of three core values: collaboration, ownership, and excellence. We value collaboration with both our partners and clients in order to present the best possible outcome for our customers. Our vow to accept ownership ensures that our entire staff takes pride in our work and it is our commitment to excellence that ensures that this work is at the highest standard possible.

Job Description

The Executive Assistant is a seasoned administrative professional who will work very closely with the CEO. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission and results driven. The ideal inidual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

In our dynamic and rapidly changing environment, this role acts as an extension of the CEO to follow-up with direct reports on projects, initiatives, opportunities, and miscellaneous outstanding action items to ensure progress. By streamlining the many demands that are currently placed on the CEO’s time due to multiple responsibilities and competing priorities, the role will extend the capacity of the CEO. While the role interacts with all levels in the organization, this inidual will work to ensure all of the CEO’s direct reports are progressing on action items and goals ultimately allowing the CEO to operate at peak performance and focus on strategically growing the business.

Responsibilities:

• Manage professional scheduling for CEO, including agendas, mail, email, phone calls, client/prospect meetings
• Attend all meetings with the CEO to capture meeting minutes and follow-up/action items from each meeting
• Actively manage follow-up items from meetings to ensure completion and progression of opportunities and initiatives
• Manage CEO’s travel logistics and activities, including accommodations and transportation
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities
• Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Prepare reports, presentations and communications as needed
• Special projects as directed by the COE
• Maintain professionalism and strict confidentiality with all materials

Qualifications

Requirements

• Bachelor’s degree preferred
•  7+ years of executive level support, preferably CEO/C-Suite levels
• Exceptional written and verbal communication
• Confident, influential, and professional presence
• Proven experience planning and working with multiple teams and departments
• Strong time-management skills and an ability to organize and coordinate multiple concurrent priorities and projects
• Very strong interpersonal skills and the ability to build relationships
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Agile business mind with a focus on developing creative solutions
• Flexible, adaptable and able to deal with shifting priorities while maintaining a positive mindset
• Ability to maintain confidentiality of information related to the company and its employees
• Proficiency with office productivity tools
• Business-minded

Additional Information

Come experience our spirited culture and work with a smart, dedicated and high-energy team in a stable and fast-growing company! Here is a small sample of our benefits and perks we offer:

• Comprehensive Health Insurance with generous employer contribution
• Matching 401(k) – $$$$
• Generous PTO Policy
• Virtual Team Lunches
• Wellness Program
• Monthly Mingles
• Birthday Celebrations
• Virtual Events- Happy Hours, Casino Night, Magic Show, Scavenger Hunt of National History Museum, Game Nights and more

At CoEnterprise, we believe ersity drives innovation. We are committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of our business.  In recruiting for our team, we welcome the unique contributions that you can bring. We value employees for their differences represented by a variety of dimensions including demographics, behaviors, work style and perspectives.

Senior Executive Assistant

Job Category: Central Services

Requisition Number: SENIO005630

Posting Details

• Full-Time
• Locations: Online / Remote

Job Details

Description

Senior Executive Assistant

Rasmussen University

Online/Remote

The Senior Executive Assistant will work closely with the university’s Academic senior leadership team to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.

Responsibilities:

Calendar Management:

• Skillfully manage and organize the schedules of senior executives, ensuring optimal time utilization.
• Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts.

Administrative Support:

• Exhibit proficiency in document preparation, including drafting and editing correspondence, reports, and presentations.
• Prepare agendas, notices, and meeting materials for weekly meetings and conference calls
• Maintain meticulous digital and physical file systems to streamline information retrieval.
• Prepare expense reports through Concur in a timely manner.

Meeting and Event Coordination:

• Demonstrate adeptness in planning and executing board meetings, executive council meetings, conferences, and special events.
• Handle all aspects of logistics, from scheduling and agenda preparation to catering arrangements.

Communication Liaison:

• Serve as a central point of contact between senior executives and various university departments, staff, faculty, students, and external stakeholders.
• Manage incoming and outgoing communications, including telephone calls and emails, responding effectively and professionally.

Travel Arrangements:

• Skillfully organize travel itineraries, accommodations, and related logistics for senior executives and accompanying personnel.

Budget and Expense Management:

• Assist in the oversight and management of senior executives’ budgets, diligently tracking expenses and preparing accurate reports.

Confidentiality:

• Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality.

Special Projects:

• Assist executive with development of orientation materials for any senior level/direct report new hires.
• Collaborate on various ad-hoc projects and tasks, contributing to the overall effectiveness of the senior leadership team.
• Coordinate special or recurring projects as needed.

Reporting Relationship:

The Senior Executive Assistant reports to the VP & Assoc Chief Academic Officer with a dotted line to the Assoc Chief Academic Officer, Academic Quality and the Assoc Chief Academic Officer, Academic & Student Affairs.

Position Requirements:

• 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting
• Knowledge of higher education and/or nursing industry preferred.
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Discretion and ability to handle confidential information with integrity.
• Professionalism and strong interpersonal skills.
• Flexibility to work outside regular business hours when necessary.
• Strong skills in Microsoft Office Suite

About Us:

Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of erse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good.

At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging ersity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.

Washington and NYC Pay Transparency Statement

If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.

Executive Assistant – Product & Technology

Remote (United States)

At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades.

Together with our family of brands – Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools.

The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater.  We are a production’s best ally every step of the way.

About Cast & Crew

We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry.

Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

Executive Assistant

Regular Full-Time

Position Overview

The Executive Assistant serves as a partner to the Chief Product Officer and Chief Technology Officer as well as their respective departments. The ideal candidate thrives in a fast-paced, demanding role which requires the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. T

his role requires excellent organizational and communication skills.  Previous experience supporting C-Level Executives or similar experience is required.

Core Responsibilities

• Provide support to the CPrO and CTO as directed to ensure that company goals and objectives are accomplished, and departmental operations run efficiently
• Support the CPrO and CTO in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
• Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
• Embrace the culture, values, and goals of the CPrO and CTO when engaging with internal and external stakeholders
• Understand the business preferences and priorities of the CPrO and CTO in order to best support their time
• Imperative calendar management with strong attention to precision & detail
• Manage the CPrO and CTO calendars, providing reminders, resolving conflicts, and communicating changes.
• Lead and coordinate logistics for internal and external meetings
• Manage inquiries quickly, proactively, and follow through on tasks to successful completion
• Assist with special projects as needed
• Provide support in preparing Excel-based reports and effectively organizing data for analysis
• Provide support in creating PowerPoint presentations
• Recognize operational weaknesses and help sharpen processes or develop new ones
• Perform specific substantive tasks for the legal department, including subpoena responses, assistance with responses to customer reporting requests and submission of invoices
• Perform specific substantive tasks for the Product and Technology departments, including projects, invoices, and department meeting scheduling
• Collaborate with other members of the admin team to provide seamless support for the company
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• General office duties, administrative support, and projects or special assignments as needed

Key Qualifications

• Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
• Have exceptional attention to detail and commit to faultless execution on tasks
• Excellent communication skills – verbal and written – with ability to interact with people of all levels
• Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Ability to anticipate and execute on needs
• Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
• A self-starter who can manage priorities and make trade-offs when needs change
• Possess discretion and sensitivity towards confidential information
• Proactive and motivated to emphasize on current processes and build efficient systems
• Professionally polished in both internal and external interactions and the ability to display finesse and stability under pressure
• Understand the highly adaptable nature of support work and are comfortable with being available as needed
• Experience in supporting technology or product executives is a plus

Preferred Qualifications

• Have 5+ years of Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or similar experience highly preferred
• High school graduate or equivalent required; Bachelor’s degree or equivalent work experience preferred

Special Work Conditions

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.

Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location.

The compensation range for this position is: $35—$40 USD

Benefits 

Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.

DMA/Division Support Admin Team Member

Location

Remote Flexible – US

Type

Full Time

Benefits:

• 401(k)
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Moms In Motion has an opening for an EPSDT Administrative Support Team Member. This is a remote, full-time position. You will be required to attend in-person quarterly ision meetings.

The Administrative Support Team Member is responsible for supporting the ision staff and the families we serve by answering questions on calls, providing resources and information, and handling paperwork for the EPSDT department.

Skills and Qualifications include but are not limited to:

• Requires a documented combination of skills/relevant work experience.
• Person-Centered Thinking/Planning training is a plus.
• Have good interviewing techniques, be able to work independently, and communicate effectively both orally and in writing.
• Have a strong working knowledge of Microsoft Word, Excel, PowerPoint, and Google applications.
• Must be very detail-oriented and organized. Able to plan, prioritize, and manage time effectively.
• Must have a dedicated home office with computer and stable internet connection
• Submit to a criminal background check.
• Two references are required.
• Must be able to work normal business hours 8 am-5 pm, M-F
•  Displays detailed knowledge of all waiver services (PCA, Respite, Companion/Supervision) a Plus
• Understands the roles and responsibilities of all of the entities involved in administering Virginia Medicaid Waivers a Plus

Benefits for Administrative Support Team Member:

• 11 Paid Holidays
• PTO
• Paid Training
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short & Long Term Disability, Life Insurance, Accidental Death & dismemberment (Employer paid premium)
• 401K (retirement plan – Employer match)
• Employee Assistance Program
• Flexible Spending Accounts & Dependent Care (Team member paid  pre-tax account)
• Telemed Virtual Medicine
• Supplemental Insurance Policies (Accident, Cancer, Critical Care, Hospital, Life, etc)
• Annual Technology Stipend
• Monthly Cell phone Reimbursement
• Employee Perks (discounts on car rentals, Verizon, oil changes, AAA, etc)
• Team Member Health and Wellness programs

Visit www.MomsInMotion.net for more information and to apply

Flexible work from home options available.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status sexual orientation, pregnancy, childbirth or other related conditions (including lactation), age (over 40), marital status, disability or gender identity.

Moms In Motion

Our Mission

Moms in Motion (Moms) is a Service Facilitation provider for Medicaid CD-PAS (CCC Plus, CL & FIS Waivers, EPSDT program) enrollees. Our mission is to enhance the outcome for all of our clients and their families, by using person-centered practices while providing superior service, sharing resources, continually expanding our knowledge, and networking. We achieve this through leveraging our passion, talent, and experience to lead others to the answers, help, and hope for which they are looking. Our primary areas of growth will be advocating in the school systems for our younger clients, assisting young adults with transitioning to independence, and helping our aging clients to be cared for by the people who love them.

Our Vision

To provide superior Person Centered Service Facilitation for Medicaid CD-PAS and FIS Waiver enrollees throughout the state of Virginia. Learning from a multitude of resources including our clients and sharing what we learn with others.

Moms In Motion’s Culture Points, ACES

A = Advocacy – Empowerment and education bringing people together for positive change.

C = Compassion – Effective and caring partnership with you on your journey through our unique perspective.

E = Excellence – Excellence in everything we do.

S = Service – Through Advocacy, Compassion, and Excellence, we provide superior person-centered service.

Company Website: www.momsinmotion.net

Account Coordinator

Job Category: Administrative

• Full-Time
• Rate: $19 USD per hour

Locations

Remote USA

United States

• Prepare, edit and submit account billing in accordance with customer contract.
• Ensure all invoices are submitted accurately and timely per policy and procedure guidelines.
• Maintain timely collection activity on current and past due accounts.
• Ensures work is performed accurately and efficiently.
• Coordinate heavily with facility intake department.
• Attend meetings as assigned and be prepared to speak on the status of your accounts in full detail.
• Respond to verbal and written client or responsible party inquiries regarding account status within policy and procedure
• Resolve account discrepancies and prepare adjustments and refunds for approvals as
• Follow all contract or payer rules and regulations to ensure compliance for submitting invoices.
• Maintain accurate and complete records concerning billing activity on all
• Address problems as they occur, and keep manager advised of issues which may lead to untimely or inaccurate completion of invoice submission.
• Assist with resubmission and review of invoices for past due accounts.
• Complete all reports according to schedule.
• Perform all other tasks as assigned to support the goals of the
• Prepare, edit and submit account billing in accordance with customer contract.
• Ensure all invoices are submitted accurately and timely per policy and procedure guidelines.
• Maintain timely collection activity on current and past due accounts.
• Ensures work is performed accurately and efficiently.
• Coordinate heavily with facility intake department.
• Attend meetings as assigned and be prepared to speak on the status of your accounts in full detail.
• Respond to verbal and written client or responsible party inquiries regarding account status within policy and procedure
• Resolve account discrepancies and prepare adjustments and refunds for approvals as
• Follow all contract or payer rules and regulations to ensure compliance for submitting invoices.
• Maintain accurate and complete records concerning billing activity on all
• Address problems as they occur, and keep manager advised of issues which may lead to untimely or inaccurate completion of invoice submission.
• Assist with resubmission and review of invoices for past due accounts.
• Complete all reports according to schedule.
• Perform all other tasks as assigned to support the goals of the organization.
• Collect on all invoices and manage daily workload of assigned account to successfully collect monies owed.
• Make a minimum 16 collection touches daily.

Pay Rate $18-20 per hour

Benefits: 

TridentCare offers a competitive wage and robust benefit package to full time employees.  Part time employees are eligible for many of the same below, pro-rated.  Benefits include:

• Two weeks of vacation time
• Health Insurance after 30 days!
• Sick time
• 8 paid holidays
• Same day pay available
• Medical insurance allowance, giving you the freedom to customize your plan to fit your needs
• Dental insurance
• Vision insurance
• Disability insurance
• Company paid life insurance
• 401(k)

Administrative Assistant

Location: USA – Remote

Full Time

Summary

The Administrative Assistant will provide direct, confidential support and project assistance to a leader, a group of cross-department leaders, or a department leadership team and/or a department. This role is privy to sensitive and confidential aspects of the business line, is the liaison and a primary conduit of confidential and routine communication between the leader(s) and internal and external audiences. This role manages schedule, travel, expenses, and oversees all logistical needs for on- and off-site meetings. May assist with coordinating personal and business schedules as required.

What You’ll Do

Initiating and compiling requests to support meetings, tasks, departments, etc.

Coordinating and costing for large-scale events (i.e. sales meeting, department meetings, etc.)

Running standard reports in various systems

May support specific processes or programs at the department level

Typically requires knowledge and understanding of how the operations of the department impact related functional groups

Offers tactical guidance or recommendation to internal and external customers to resolve issues within established guidelines

Provides coordination and support of assignments within a department or groups related to

budget

Other duties as assigned

Provides general support to department employees.

What You’ll Need

Minimum Qualifications

High School Diploma or Secondary School Education

1+ years of related experience

An advanced degree will be considered in lieu of experience

Preferred Qualifications

Business acumen, expert customer service, skill at multitasking, high degree of confidentiality and professionalism, ability to prioritize, background in managing a single or multiple budgets, and basic to advanced analytical skills.

Communication, diplomacy, and leadership courage required to regularly liaise with internal leadership and external audiences.

Travel Requirement

Minimal

Working Conditions & Physical Requirements

Reliable internet access for any period of time working remotely, not in a Workiva office.

How You’ll Be Rewarded:

• Salary range in the US: 

$20.00 – $32.00

• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Where You’ll Work

Our values drive how we work and who we hire. You will see these values ingrained in how we support our customers, work with team members, build our products and in the work environment we’ve created.

Customer Success:  Always delight our customers.

Trust: Rely on each other.

Integrity: Do the right thing, every time.

Collaboration: Share resources and work together.

Innovation: Keep creating solutions and finding better ways.

Inclusion: Support a erse community where we all belong.

Accountability: Be responsible for your success and failure.

We believe our people are our greatest asset, and our unique culture gives employees the opportunity to make an impact everyday. We give our employees the freedom and resources they need—backed by our culture of collaboration and erse thought—to continue innovating and breaking new ground. We hire talented people with a wide range of skills and experiences who are eager to tackle some of today’s most challenging problems.

At Workiva, you’ll enjoy:

Fantastic Benefits: With coverage starting day one, choose from competitive health, dental, and vision plans on the largest physician networks available.

Casual Dress: Workiva has a casual work environment, most people wear jeans to the office.

Involvement: Ability to participate in Business Employee Resource Groups (Black, Hispanic, Asian, Women, Rainbow (LGBTQIA+), Veterans, Disabilities), Volunteering, Company wide celebrations, and more

Work-life Balance: We have competitive PTO, VTO and Parental Leave. We encourage employees to spend time enjoying life outside of work.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email [email protected].

Executive Assistant

United States

At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.

We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.

What you’ll do:

• Act as gatekeeper to protect Principal’s time
• Manage calendar and day-to-day flow of information to help expedite requests and feedback
• Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
• Maintain and nurture relationships with VIP contacts
• For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
• Manage travel arrangements including flights, ground transportation, accommodations, etc.
• Record meeting notes, create summaries and reports, and delegate deliverables
• Organize Principal’s business and personal affairs
• Make Principal’s life easier and more efficient by implementing best practices and routines
• Anticipate and proactively address needs
• Reconcile and verify expense reports

What you’ll bring:

• 7+ years experience supporting a C-level employer
• Excellent time management and prioritization skills
• Highest degree of confidentiality, tact and diplomacy
• Superior communication skills – both written and verbal
• Passionate, entrepreneurial and committed to success
• Maintains workflow under pressure and works well in a fast-paced high-profile environment

MNTN Perks:

• 100% remote  
• Open-ended vacation policy with an annual vacation allowance
• Three-day weekend every month of the year
• Competitive compensation
• 100% healthcare coverage
• 401k plan
• Flexible Spending Account (FSA) for dependent, medical, and dental care
• Access to coaching, therapy, and professional development

About MNTN:

Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.

MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.

Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.

#Li-Remote

Executive Assistant

Location: Remote United States

Full Time

About the Organization

Now is a great time to join Redhorse Corporation. Redhorse specializes in developing and implementing creative strategies and solutions with private, state, and federal customers in the areas of cultural and environmental resources services, climate and energy change, information technology, and intelligence services. We are hiring creative, motivated, and talented people with a passion for doing what’s right, what’s smart, and what works.

Position Description

Redhorse Corporation is seeking an Executive Assistant/Project Analyst to contribute to an established, high-performance team supporting the Identity, Credential and Access Management (ICAM) Division at the General Services Administration (GSA). The position is remote.

Primary Duties and Responsibilities for this position include:

• Manage the Division Director’s calendar. Schedule meetings ensuring no conflicting appointments and schedule adequate blocks to allow for work time.
• Track and follow up on Division data calls to ensure they are completed accurately and on time.
• Conduct day-to-day administrative actions, including short lead suspense assigned by senior leadership.
• Answer inquiries for senior leadership, maintain office calendar, establish meetings, take minutes of meetings, and organize and maintain a centralized filing system.
• Prepare materials required by leadership for conferences, correspondence, appointments, meetings, and telephone calls.
• Prepare special and one-time reports, summaries, or replies to inquiries selecting relevant information from a variety of sources such as reports, documents, correspondence, or other offices.
• Maintain office calendars, arrange meetings, and take minutes of meetings.
• Organize and maintain a centralized filing system.
• Assist in reviewing written correspondence for grammar and punctuation.
• Assist staff in preparing materials needed for conferences, correspondence, appointments, meetings, and conference calls.
• Assist with Division project tracking to include work breakdown structure development, milestone tracking and reporting.
• Provide project management support to monitor Division project execution.
• Track and manage project milestones.
• Track and follow up on action items.
• Develop original correspondence, meeting briefing slides and meeting minutes for distribution to the Division and external GSA customer agencies.
• Assist in creating and maintaining monthly reports for leadership personnel, including ad hoc reports as directed.
• Document and maintain process and procedure documentation and develop associated work flows as requested
• Support the project manager as necessary including deliverable development and attending and taking minutes during client meetings

Minimum Basic Requirements for Skills, Experience, and Credentials include:

• Must have demonstrated the ability to work independently or under only general direction.
• Good written and oral communication skills are required.
• Experience working with senior or executive stakeholders.
• Bachelor’s degree and 10 years of experience.

Equal Opportunity Employer/Veterans/Disabled 

Accommodations:

If you are a qualified inidual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Talent Acquisition at [email protected]

Executive Assistant

at Smartcat

Remote

Smartcat was founded in 2016 to help global enterprises create and manage their multilingual content. Today, Smartcat is the essential language AI platform for the global enterprise.

Our client-tailored language AI turns content in any format into any language, from documents to videos to complex websites and software, making global operations simple for any corporate team. It also allows any user to create new content by tapping into a multilingual enterprise library.

More than 1,000 global companies including 25% of the Fortune 500 trust Smartcat to communicate their innovations and ideas all over the world.

Smartcat’s vision is to realize a world where there is equal access to innovations and ideas.

Smartcat is backed by Matrix Partners, FJ Labs, and other leading VC firms focusing on SaaS, marketplaces and AI. You might recognize names like HubSpot, Zendesk, Uber, Stripe, RigUp, and Quora in their portfolios. Despite the economic recession, Smartcat is growing at 150% YoY. It’s well-funded and capital efficient, providing a unique combination of a hyper-growth environment with downside protection and the ability to think and plan long-term.

Executive assistant Mission:

In this role, you will provide support to the CEO in managing his schedule, travel management, personal assignments, and other administrative tasks. Your key goal is to help Executive team members save time, enabling a dedicated focus on leadership and strategy.

Outcomes:

• Calendar management. Ensure organized and optimized scheduling of internal and external meetings, including interviews and reference calls
• Maintain the CEO’s digital presence, managing emails, Linkedin, and other communication platforms, drafting communications on the CEO’s behalf
• Independently handle administrative tasks like scheduling appointments, personal assignments, travel arrangements, preparing slides, etc
• Search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc

Requirements:

• Proficient in English and Russian
• Strong organizational and multitasking skills
• Proficient in Google Spreadsheets and other G-suite tools
• Ability to adapt to a fast-paced and dynamic work environment
• Attention to detail
• Strong communication skills to draft messages and communicate effectively on the CEO’s behalf

Why joining Smartcat might be your best move so far:

• Fully remote team
  We are a global team of 180+ enthusiastic people spread across 30 countries. We have been fully remote since 2020, with some locations populated with more Smartcatters than others, such as Boston, NYC, SF, the Bay Area, London, Lisbon, and Yerevan.
• Innovating the $50 Billion-old industry
  Smartcat’s innovative business model taps into this $50B language translation industry with a platform allowing enterprise end users to stop using traditional outsourcing and enjoy easy-to-use AI-powered SaaS that delivers immediate high-quality results at a fraction of the cost.
• High impact role enabling innovation and inclusion in organizations
  You will enjoy building with us. You will drive changes in how an old-fashioned global language industry operates while improving how hundreds of thousands of people work and millions of people exchange knowledge and ideas worldwide.
• Join the rocketship to scale-up 10x and beyond together
  We are looking for someone to become an integral part of our team and play a crucial role in the most exciting part of our journey: transitioning from a post-Series B startup to a company exceeding $100M in ARR and $1B in valuation. Our journey isn’t for the faint of heart. We are growing at 150% YoY, thanks to our strong product-market fit and high-performing team.
• Smartcat Culture: Where Diversity Meets High Performance
  At Smartcat, we are committed to building a culture that highlights respect and appreciation for each inidual’s unique background and perspective, while maintaining a strong focus on results and clear, honest and direct communication. We believe in welcoming everyone and fostering an inclusive environment where team members can be their authentic selves at work. Our commitment to ersity and inclusion is steadfast, and we stand firmly against discrimination and harassment.

Executive Assistant – Revenue

Mediavine is seeking an experienced, multi-faceted Executive Assistant to join our team to support the SVP of Monetization and Business Strategy and the department executives.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We help content creators build sustainable businesses. From educational tools and cutting-edge plugins to ad technology that maximizes earnings without slowing down your site, our motivation is ensuring your brand and business grow in every respect.

We are striving to build an inclusive and erse team of highly talented iniduals that reflects the industries we serve and the world we live in. We are committed to creating a culture where everyone feels welcomed. We are looking for iniduals that will challenge us to continuously evolve and make Mediavine the employer of choice for people of all backgrounds. We strongly encourage minorities and iniduals from underrepresented groups in technology to apply for this position.

Diversity and inclusion aren’t platitudes to us; we take them seriously. Have a look at our team and read through our blog posts to learn more about our values and to discover if Mediavine is the place for you!

Position Title & Overview:

The Executive Assistant provides high level executive support in a one-on-one working relationship. Serving as the primary liaison for internal and external contacts on all matters, the Executive Assistant organizes and coordinates scheduling, outreach and oversees special projects. You must be creative and enjoy working within a fast pace, dynamic environment that is results-driven and people oriented. The ideal inidual will have the ability to exercise good judgment in a variety of situations and maintain an effective balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

To be successful in this role, you are a proactive problem solver, skillful in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization and process. The ideal candidate is focused, capable of managing dynamic priorities and has a pulse on what matters most day to day. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the department leadership.

Essential Responsibilities:

Be a trusted partner to our Revenue leadership team, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed to drive efficiency

Manage and maintain high volume calendars which includes scheduling, organizing and managing complicated and sometimes hectic schedules; ensuring the Revenue leadership team’s time is aligned with their priorities through demonstrated understanding of the business Track, monitor, and guide progress of projects, tickets and action items to ensure they remain on course and are completed with respect to deadlines and organizational developments Proactively coordinate onsite and offsite meetings/events, including all aspects of meeting logistics as needed (technology, food, etc.) Assist in drafting important documents and preparing meeting materials including assisting with presentations, handouts and other meeting related material Attend meetings with or on behalf of the SVP’s, taking note of action items and informing teams of key takeaways Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect Research and develop an understanding of the Adtech industry on various topics including industry trends, current events, competitors, etc. Utilize knowledge of the company’s business to effectively conduct research on business opportunities, best practices and operational improvements, preparing executive summaries and high level briefings as needed Provide support for Mediavine sponsored events attended by the Revenue teams SVP’s or otherwise as needed in collaboration with MarComm Manage all travel scheduling and arrangements, ensuring each SVP is aware and updated on itinerary changes during travel, and prepared upon arrival Find solutions to improve efficiency and organizational practices Perform any other relevant duties as assigned Required travel on an as needed basis, for our annual All Hands Retreat, Team Retreats/Meetings and/or industry events/conferences (approx. 20%)

Requirements

Location:

Applicants must be based in the United States

You Have:

Bachelor’s Degree in Business, or related field

10 years of progressive experience in executive assistance 3 years of experience providing executive support to multiple executives in a remote capacity Strong proficiency with Google Suite required Experience with Slack required Experience using Mac computers and Apple software Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Zoom,etc Experience providing concierge level support (remote or in person as needed) for executive travel and events Deep experience building presentations, maintaining reports and drafting/editing documents/communications Strong writing skills – you’re comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group) Strong relationship building skills – with a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude A team-oriented approach to work, with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks Excellent verbal and written communications skills Experience working with discretion and confidentiality as appropriate Keen attention to detail and accuracy Ability to travel up to approximately 20%

Benefits

Remote work environment

Travel opportunities Comprehensive benefits including 401k, Health, Dental, and Vision insurance Learning allowance Generous Vacation/Time off policies Additional side benefits such as home-office upgrades, tuition reimbursement, paid gym memberships and wellness retreats, upgraded flights, cool swag and more Company match charitable donations

Mediavine is an Equal Opportunity Employer

BELAY – Virtual Executive Assistant

United States

NOTE:

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.

Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?

Are you looking for a position where you can genuinely own the flexibility of the role?

Do you have a knack for being resourceful, helpful, and proactive?

Do organization, planning, and problem-solving make you giddier than most people can understand?

Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space.

Executive Assistant

Location: United States

Remote

Organizational Overview:

Immunovant, Inc. is a clinical-stage immunology company dedicated to enabling normal lives for people with autoimmune diseases. As trailblazer in anti-FcRn technology, the Company is developing innovative, targeted therapies to meet the complex and variable needs of people with autoimmune diseases.

The Role:

Immunovant is seeking an Executive Assistant to be responsible for various duties and responsibilities in support of both Chief Medical Officers (CMO) and the Vice President team within the CMO organizations. Not only will the Executive Assistant provide superb technical and administrative support, but this high-performing position also represents the department both internally and externally.

 

Key Responsibilities:

• Ownership of administrative tasks, ensuring executives have adequate support to work efficiently
• Complex calendar management and meeting prioritization of scheduling internal/external meetings, organize conference calls and protect the schedule from unnecessary and conflicting demands by prioritizing requests and recommending alternative options
• Submit and track expense reports in a timely manner in accordance with company’s policy and procedure
• Act as the administrative contact between the executives and employees/clients in an effective, kind, and professional way
• Plan and manage logistics for domestic, international and at times complex travel arrangements
• Assist in general research, company and department projects including but not limited to presentations, project trackers and on and off-site events as needed
• Respond promptly to executive and team lead queries
• Proactively suggest more efficient ways to provide administrative support
• Ability to multi-task, be detail oriented, accurate, and act with a sense of urgency when needed

Requirements:

• Minimum of 5+ years of experience as an Administrative Professional supporting executive level management
• HS Diploma required; College Degree from accredited institution preferred
• Advanced MS Office Suite skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Exceptional interpersonal skills
• Friendly and professional demeanor

Work Environment:

• Immunovant’s headquarters is located in New York City. The position is flexible for remote
• Dynamic, interactive, fast-paced, and entrepreneurial environment
• Domestic or international travel are required (~10%)

Personal Assistant to CEO

• Worldwide
• Remote OK
• Full-Time
• Administration

Social Discovery Group is the world’s largest group of social discovery companies which unites more than 50 brands. For more than 20 years, we have been creating premium international dating services and social discovery apps with a focus on video streaming, AI technologies, entertainment, and game mechanics. Our product portfolio includes Dating.com, Cupid Media, Dil Mil, and many others. The products are already used by more than 500 million users in 150 countries around the world.

SDG Invests in social discovery technology startups around the world. Our Investments include Open AI, Patreon, Flo, RAW, EVA AI, Clubhouse, Magnet, Woebot, Flure, Astry, Coursera, Academia, Harbour, Space, Auto1, DocSend, AppAnnie, Rapyd, Boom Supersonic, Trading, View, K-Health and many others.

We solve the problem of loneliness, isolation, and disconnection with the help of digital reality.

Our digital nomad team of more than 1100 professionals works all over the world. Our international team of like-minded people and professionals solves ambitious daily tasks and creates truly global products. We value focusing on results, a proactive approach, and we are always looking for new and unconventional ideas.

Now we’re looking for a Personal Assistant to our CEO to make the impossibly crazy life of a renaissance man in the 21st century possible.

Responsibilities:

• Manage the Executive’s schedule
• Provide personal and business travel support to the Executive all over the world (visas, hotels, transfers, etc.)
• Work directly with the Executive’s personal staff and oversee their work
• Establish and maintain communication with international partners, banks, mass media, and local suppliers
• Take part in business meetings and give recommendations on how to make these meetings more effective

Requirements:

• 5+ years of successful experience as an Executive or Personal Assistant to C-Executives
• Fluent English is a must (spoken and written)
• Russian – native/fluent
• Knowledge of business etiquette
• High level of overall literacy
• Wide experience in travel support and business assistance
• Knowledge of Google Workspace
• Successful candidate: positive, open-minded, deadline and result-oriented, able to cope with various tasks while keeping priority in mind, can efficiently work under pressure, able to work in a team, able to multitask, responsible, well-organized, accurate, flexible, a great communicator, detail-oriented, energetic, and diplomatic.

  What’s being offered:

• Fully remote full-time work. We are a remote-first company
• Pair work with another PA (in shifts 3,5/3,5) + Head of PA (5/2)
• Annual paid vacation of 28 calendar days, paid sick leaves per year (10 calendar days), and additional 7 paid wellness days per year
• Corporate meet-ups (UAE, Serbia, Turkey, Georgia, Armenia, and others). The company covers all costs (both the meet-up and the traveling)
• External training and conferences after the probation period
• Bonuses for the recommendation of successful candidates for the company’s vacancies up to $5,000 gross
• Our own line of branded clothing and accessories with corporate logos for various occasions
• Internal gamified reward system: get bonuses from your colleagues and exchange them for days off
• Corporate discount on online language classes (50 languages) for you and your relatives after the probation period
• Medical cover (compensation either for medical insurance or doctor’s paychecks up to $1000 gross per calendar year for you and your family) after the probation period
• Yearly pre-paid access to SDG Running Club with a personal trainer after the probation period
• Children’s training and education (50% compensation for the costs of kindergarten, school, or courses up to $1000 gross per year per child) after the probation period
• Present for the birth of a child and upon marriage after the probation period
• Corporate Christmas presents for you and each of your children
• Workplace organization (compensation for your workplace up to $1000 gross once every 3 years according to the paychecks: rent of the co-working room, equipping the working place at home (desk, chair, the Internet, etc.) after the probation period (*in the locations where we don’t have any offices or co-working places)
• Working equipment from day 1
• Compensation for mobile charges
• Opportunity to work alongside other inspired and creative minds. We employ international professionals with a background in launching global products and working with cutting-edge technologies (Artificial Life, Metaverse, Machine Learning, NLP, etc)
• Personal HR curator for successful adaptation in the first 3 months of work

Sounds good? Join us now!

Title: Administrative Assistant

Location: US National

Full-Time

Overview

This is a remote based position.

Transform your Career at ECPI University

Since 1966, ECPI University’s employees have been dedicated to helping students achieve their academic and career goals through our unique education model. Our culture is to prioritize our students’ success through the support of our dynamic team and industry focused curriculum.

ECPI University provides a stable work environment, with professional growth opportunities, and competitive benefits. If you are interested in joining us in making a difference in students’ lives, we would love to hear from you to discuss the opportunity.

Benefits of Employment

ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below:

• Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment
• Competitive compensation and medical/dental benefit plans
• PTO and holiday pay
• 401(k) participation with possible employer contributions

The Administrative Assistant under the direction of the Campus Director of Academic Affairs (CDAA), compiles and processes general academic reports, sends student/faculty correspondence, and supports departmental needs for recruitment.

Responsibilities

• Coordinates faculty recruitment in close collaboration with academic administrators and recruitment team.
• Compiles and maintains academic reporting, meeting minutes and agendas.
• Reviews student qualifications for certification testing and communicates results.

Qualifications

Education:

• High School Diploma required; college degree preferred.

Experience:

• 1-3 years of administrative assistance experience required.
• Previous experience in a remote administrative support role preferred.

Required Skills:

• Communicate professionally with senior leadership and handle sensitive and confidential information with discretion.
• Strong customer service, interpersonal and analytical skills.
• Enjoy helping others; positive outlook; flexible.
• Ability to quickly master new computer applications; strong, accurate data entry skills; attention to detail.
• Ability to organize, multitask, prioritize and work under pressure at times, team player.
• Ability to use MS Word, Excel and Outlook for moderate level functions.

ECPI University is proud to be an Equal Opportunity Employer.

Title: Executive Administrative Assistant – Remote

Location: US National

Job Details

Description

Executive Administrative Assistant

Remote, USA or Birmingham, MI OneStream Software LLC

Benefits Offered Vision, Medical, Life, Dental, 401K.

Employment Type Full-Time

Compensation $70,000.00 – $90,000.00 (Range applies to US candidates only) + Benefits/Variable Comp./Equity – Range may vary based on experience.

ABOUT THE JOB

OneStream is looking to add an experienced Executive Administrative Assistant (EA) team member to our operations team. This inidual is the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Leadership within our General & Administrative functions. The EA also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

RESPONSIBILITIES

Primary Responsibilities:

• Completes a broad variety of administrative tasks for the Executive including managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Senior Leaders’ schedules are followed and respected. Provides “gatekeeper” and “gateway” roles, creating win-win situations for direct access to the [Executive or Senior Leader]’s time and office.
• Provides a bridge for smooth communication between the Senior Leadership’s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Senior Leadership to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Work closely with the leadership and team to have an understanding of the issues taking place in the environment and keep the Senior Leaders updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Plans and coordinates senior management team meetings and off-sites, and all-hands meetings; including but not limited to budget tracking, hotel blocks, flights, team entertainment/dinners, vendor management, agenda, and content preparation.
• Ensures that the Senior Leaders’ bios are kept updated and responds to requests for materials regarding the Leadership and the organization in general.
• Manage specific meetings and events related to the business, including agenda management, notes, logistics and follow-ups.
• Assist with timely expense reporting for the Senior Leadership team.
• Assist with miscellaneous research and purchasing.
• Partner with cross functional partners as appropriate – including but not limited to Procurement, Legal, Finance, People Operations (PBP, Talent Acquisitions, Communications, etc.)
• Attending staff meetings and take meeting notes.
• Collaborate with and across the administrative community as an active and engaged member.
• Providing backup support for other EAs or executives.
• Provides guidance and support across the administrative community, leading by example in all interactions.
• Assist with Ad hoc projects as needed.

QUALITIES OF A SUCCESSFUL CANDIDATE

Formal Education and Certification

• Bachelor‘s degree in fields such as (but not limited to) Business, Business Administration or equivalent work experience.

Knowledge and Experience

• 5 to 10+ years of experience supporting C-Level Executives, preferably in a public organization.
• Proven administrative experience and background.
• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Personal Attributes

• Ability to maintain the upmost confidentiality standards.
• Excellent time management skills and ability to multi-task/prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Experience and interest in internal and external communications
• Attention to detail.
• Legally authorized to work for any company in the United States without sponsorship.

WHO WE ARE

OneStream is an independent software company backed by private equity investors. OneStream provides an intelligent finance platform built to enable confident decision-making and maximize business impact.

OneStream unleashes organizational value by unifying data management, financial close and consolidation, planning, reporting, analytics, and machine learning. We empower Finance and Operations teams with AI-enabled insights to make faster and more intelligent decisions every single day. All in a single, modern CPM platform designed to continually evolve and scale with your organization.

WHY JOIN THE ONESTREAM TEAM

• Transparency around corporate structure, salary, and benefits
• Core value of customer success
• Variety of project work (not industry specific)
• Strong culture and camaraderie
• Multiple training opportunities

Benefits at OneStream Software

OneStream employees are passionate, hardworking iniduals who go above and beyond to keep our customers happy and follow through on our mission statement. They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are:

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short- & Long-Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

OneStream Software is an Equal Opportunity Employer.

Executive Assistant, Remote (Central US)

Chicago, IL / Houston, TX / Phoenix, AZ

Business Operations Office Of The President

Full Time

Remote

We are looking for an experienced Executive Assistant to join our team and support members of our senior leadership team. You will perform a variety of administrative tasks, including scheduling appointments, compiling or preparing reports, booking travel, planning meetings, managing phones and emails.

For this position, you should be able to use your organizational skills to facilitate the effectiveness of our Executive Team as you will collaborate with clients and colleagues in a fast-paced environment. You should also have excellent verbal and written communication skills.

We are flexible with respect to geographic location, and the ideal candidate will be comfortable working remotely within the US (with a strong preference for candidates in the Central or Mountain time zones).

Primary Duties

• Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved
• Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas
• Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues
• Prioritize and track inbound communication to assigned executives including meeting requests, information requests, etc.
• Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats

Minimum Qualifications

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Preferred KSA’s

• In-depth understanding of executive team operations
• Ability to manage complex calendars and negotiate scheduling across multiple executives
• Excellent verbal and written communication skills
• Strong organizational and time-management skills; attention to detail and problem-solving skills
• Strong intuition for exercising discretion and confidentiality
• Hands on experience with Google Suite preferred

Physical Requirements

• Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

What Does This Mean for You?

At Aledade, you will be part of a creative culture that is driven by a passion for tackling complex issues with respect, open-mindedness and a desire to learn. You will collaborate with team members who bring a wide range of experiences, interests, backgrounds, beliefs and achievements to their work – and who are all united by a shared passion for public health and a commitment to the Aledade mission.

In addition to time off to support work-life balance and enjoyment, we offer the following comprehensive benefits package designed for the overall well-being of our team members:

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents, and domestic partners Robust time off plan 21 days of PTO in your first year 2 Paid Volunteer Days & 11 paid holidays
• 12 weeks paid Parental Leave for all new parents
• 6 weeks paid sabbatical after 6 years of service
• Educational Assistant Program & Clinical Employee Reimbursement Program
• 401(K) with up to 4% match
• Stock options
• And much more!

Title: Executive Assistant

Location: anywhere US/CAN

InfluxData is the creator of InfluxDB, the leading time series platform. More than 1,900 customers use InfluxDB to collect, store, and analyze all time series data at any scale. Developers can query and analyze their time-stamped data in real-time to discover, interpret, and share new insights to gain a competitive edge. InfluxData is a remote-first company with a globally distributed workforce. For more information, visit www.influxdata.com.

Do you have a natural inclination towards logistics and planning? Do you feel confident in an agile and fast-paced environment? Are you the type of person who embraces new challenges and projects?

We’re searching for an EA to partner with our CEO and provide support to other executives. You’ll join our erse People Operations team, in a lean, startup environment, where we value each other and get stuff done in a collaborative and supportive way. Enjoy the flexibility of a remote work environment, while shaping the future of our growing organization.

What you’ll be doing

• Providing daily support to our CEO, with a heavy focus on complex calendaring
• Providing support to our other executives, with calendaring and occasional travel booking
• Reporting to the Chief People Officer on the People Operations team and managing operational duties, such as WeWork and other vendor contracts
• Becoming a trusted and vital partner to our CEO and Executive team, helping them keep organized and stay on track
• Planning and overseeing important meetings and events, both remote and in-person
• Scheduling Board of Directors meetings and maintaining relationships with Board Members and their Executive Assistants
• Drafting and sending internal communications
• Taking on tasks and challenges with a sense of urgency and positive attitude

What we’re looking for

• 3+ years of experience in an EA role
• Experience managing calendars, ideally with Google Calendar
• Superb attention to detail, with the ability to prioritize and multitask
• Strong ethics and integrity, with the ability to maintain confidential information
• Ability to adapt easily to change, while remaining calm under pressure
• Excellent written and verbal communication skills
• Proficiency with Google Workspace
• Experience in a fully remote workplace

Bonus points if you have

• Previous experience at a VC-backed software company
• Experience planning corporate events for 50 people or more
• Experience managing vendor relationships and budgets

Pay Transparency at InfluxData

InfluxData takes a market-based approach to pay, and pay may vary depending on your location. U.S. locations are categorized into two zones based on a cost of labor index for that geographic area. The offered starting salary will be determined based on the candidate’s job-related skills, experience, qualifications, work location, and market conditions. Ranges are evaluated on a periodic basis and are subject to change at the Company’s discretion.

Zone 1 Range: $110,00 – 120,000

Zone 2 Range: $100,00 – 110,000

To find a location’s zone designation or for additional information, please speak to your recruiter.

In addition to a competitive base salary, InfluxData offers comprehensive and inclusive employee benefits including medical, dental, vision, and mental health benefits, a 401(k) plan, flexible paid time off, home office or co-working reimbursements, and participation in InfluxData’s equity program (where applicable).

We offer fantastic benefits for full time employees; in the US these include:

• Medical/dental/vision insurance with 100% coverage for employees and dependents
• Company contribution to your FSA
• Flexible Time Off – take the time you need
• Life Insurance, short and long term disability insurance
• 401k
• Wellness programs
• Annual professional development budget
• Financial planning and legal advice

Our Core Values

Our employees are the heart of the company and only by having a core set of beliefs and values will we be successful. We hire and live by these core values:

• We value each other
• We get stuff done
• We believe humility drives learning
• We embrace failure
• We are committed to open source

Visit our careers page to learn more about working at InfluxData.

InfluxData is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other categories protected by applicable law.

If you are a qualified inidual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request reasonable accommodations by reach out to the recruiting team by emailing [email protected].

InfluxData does not accept unsolicited resumes from headhunters and recruitment agencies through our website, job board or directly to employees. InfluxData will not pay fees to any third-party agency, headhunter or company that does not have a signed agreement for this position in place.

Virtual Assistant

United States

NOTE:

• This is a 1099 contractor role.
• We are accepting applications for residents of all states EXCEPT California, Montana, New Jersey, New York, and Pennsylvania. Applicants living in these states will not be considered for contract opportunities at this time.
• You MUST be available during regular business hours. This is not a job that can be partnered with your other full-time job. No evening hours.
• Please note this application is to join the BELAY contractor network. If offered a contract, you will receive access to our exclusive job board to apply for client opportunities that best suit your skills and interests.
• The Virtual Assistant pay range is $18 – $21 per hour based on experience and skillset. Contractors are paid a fixed rate once per month based on the number of contracted hours. BELAY does not guarantee hours or clients.
• All applicants may be subject to a background check prior to an offer of employment or contract being issued.
• BELAY Participates in E-Verify.

Are you a dedicated, proven professional who brings experience and expertise to everyone you serve?

Are you looking for a position where you can genuinely own the flexibility of the role?

Do you have a knack for being resourceful, helpful, and proactive?

Do organization, planning, and problem-solving make you giddier than most people can understand?

Want to enjoy the flexibility of working part-time from home with the leading virtual assistant provider in the United States?

Look no further; you just found the career you never thought existed! You can have a meaningful career working from home part-time while being present and available for loved ones, too. And it starts with BELAY. BELAY is a top-ranked virtual solutions company looking for highly motivated virtual assistants with a passion for serving others. Does that sound like you? Then join us!

WHY BELAY?

Entrepreneur Magazine ranked BELAY #1 for ‘Best Culture for Small-Sized Companies’ and the Top Company Culture for a Small Business’ awards for having a productive and high-performance culture.

Inc. Magazine also recognized BELAY as one of the Fastest Growing Companies in the United States.

But wait that’s not all!

BELAY also received the ‘When Work Works’ award from the Society of Human Resource Management, recognizing companies that offer effective and flexible workplace strategies, empowering their organization to rise above the competition.

And we’re not through yet!

As an Atlanta-based business, The Atlanta Business Chronicle named BELAY one of the Best Places to Work.’

ARE YOU LOOKING FOR:

• A fractional part-time position where you can fit work into your life?
• A position where you serve as your client’s indispensable partner?
• An opportunity to use your talents and skills to build your client’s success?
• A community of contractors to share ideas and best practices?
• Regular support and guidance from your BELAY team?

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Maintain executive’s appointments/calendar.
• Email management and organization.
• Prepare presentations and/or spreadsheets.
• Social Media management.
• Create structure/workflow/processes.
• Research technologies and make recommendations.
• CRM administration: updates and data entry.
• Make travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
• Project Assistance/Coordination.
• Event planning and coordination.
• Assist with personal tasks as needed.

KEY ATTRIBUTES:

• Detail-oriented, organized, and efficient.
• Extremely self-motivated with strong time management.
• Proactive, pragmatic, and resourceful problem solver.
• Trustworthy and reliable.
• Friendly and professional communicator.
• Ability to manage multiple priorities and meet or beat deadlines with no errors.
• Tech-savvy and quick to learn new concepts.
• Ability to anticipate the needs of others coupled with a strong desire to serve.
• Adaptable.

KEY QUALIFICATIONS:

• Bachelor’s Degree and experience working remotely preferred.
• Available daily (Mon-Fri) during business hours, and able to dedicate at least 15 hours/week.
• Experience in an administrative support role.
• In-home office setup including Mac or PC Computer (including webcam) with minimum 1.0ghz dual-core processor, 8GB, and the most recent version of MS Office installed (all programs; Word, Excel, Outlook, PowerPoint).
• A fast and reliable internet connection.
• Smartphone with email capabilities.
• Designated professional, quiet space.

Title: Senior Executive Assistant – Remote

Location: US National

Full-Time

Description

TORKLAW is a dynamic and fast-growing organization at the forefront of the legal industry. We are seeking an experienced and highly organized Senior Executive Assistant to provide comprehensive support to our executive team. If you thrive in a challenging and fast-paced environment and have a proven track record of excellence as an executive assistant, we want to hear from you!

As a Senior Executive Assistant at TORKLAW, you will be responsible for managing complex calendars, coordinating meetings and events, handling travel arrangements, and acting as a liaison between the executive team and other departments. You will be entrusted with sensitive information and high-level responsibilities, requiring the utmost discretion and professionalism. You will be responsible for creating and generating reports, communicating at a high level and assist in the execution of the firms vision, goals processes and procedure.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, conferences, and travel arrangements
• Coordinate all aspects of executive team travel, including ground and air transportation, travel documents, and expenses
• Communicate on behalf of executives with internal and external stakeholders
• Prioritize and manage conflicting needs, handling matters expeditiously and following through on projects
• Screen phone calls, emails, and other correspondence, ensuring timely response and appropriate routing
• Prepare and edit documents, presentations, spreadsheets and reports
• Organize and prioritize incoming information and requests

Requirements

• Minimum of 5 years of experience as an executive assistant supporting senior executives
• Bachelor’s degree required. MBA preferred.
• Proficiency in all operating systems, browsers, Microsoft Office Suite, and other office management tools
• Strong oral and written communication skills, with exceptional attention to detail
• Able to handle sensitive information with discretion and maintain confidentiality
• Excellent problem-solving and organizational skills
• Ability to prioritize and manage multiple tasks and deadlines
• Professional demeanor and ability to react to situations in a timely and professional manner

Requirements

TORKLAW is seeking an experienced Senior Executive Assistant to provide comprehensive support to our executive team. If you have a proven track record of excellence as an executive assistant, thrive in a challenging and fast-paced environment, and possess strong organizational and communication skills, we want to hear from you!

• Managing complex executive calendars, including scheduling meetings, conferences, and travel arrangements
• Coordinating all aspects of executive team travel, including ground and air transportation, travel documents, and expenses
• Communicating on behalf of executives with internal and external stakeholders
• Prioritizing and managing conflicting needs, handling matters expeditiously and following through on projects
• Screening phone calls, emails, and other correspondence, ensuring timely response and appropriate routing
• Preparing and editing documents, presentations, and reports
• Organizing and prioritizing incoming information and requests

Benefits

About TorkLaw

Eligible employees receive paid vacation and sick leave, as well as certain paid holidays.

TorkLaw currently offers the following group benefits to eligible employees:

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance

Qualified dependents of enrolled employees may also enroll in the group insurance plans selected by the employee, at the employee’s cost.

Clinical Administrative Coordinator- Remote

Job Locations US-Remote

Requisition ID 2024-96007

Job Function

Clinical

Job Schedule

Regular Full-Time

Job Introduction

Maximus is currently looking for a Clinical Administrative Coordinator to support the IL SALT (Specialized Assessment Long-Term Care) program. The Clinical Administrative Coordinator will handle administrative tasks such as answering phone calls, email follow ups, and scheduling.

**This is a remote position**

Must be willing and able to work the following schedule: Monday – Friday from 8:00 am – 5:00 pm Central Time.

Education and Experience Requirements

Essential Duties and Responsibilities:

• Provide customer support to internal and external customers
• Responsible for assigning and coordinating referrals for contract work to appropriate parties
• Computer data entry
• Perform all job duties in compliance with Person First standards, HIPAA guidelines, and company confidentiality policies and procedures
• Complete assignments within established compliance standards and timelines
• Monitor multiple work queues daily to ensure cases move quickly through each process stage
• Identify and resolve data errors
• Performs other related duties as assigned

Education and Experience Requirements:

• High school diploma or equivalent
• Experience creating and maintaining scheduling for multiple people preferred
• Ability to multi-task and change direction midstream
• Highly organized

Home Office Requirements:

• Maximus provides company-issued computer equipment
• Reliable high-speed internet service
  • Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity
  • Minimum 5 Mpbs upload speeds
• Private and secure workspace

#ClinicalServices #ClinicalServicesRemote #RemoteJobs #WorkFromHome #HealthcareJobsRemote #AdminCoordinator #CoordinatorAdministrator #ClinicalCoordinator #ClinicalCareCoordinator #ClinicalCoordinatorJobs #ClinicalNurseCoordinator #ClinicalCoordinatorPosition #ClinicalCoordinatorVacancies #AdministrativeCoordinatorJobs #AdministrativeClinicalCoordinator #CoordinatorAdministratorRemote #ClinicalCoordinatorRemote #ClinicalCareCoordinatorRemote #ClinicalCoordinatorJobsRemote #ClinicalNurseCoordinatorRemote #ClinicalCoordinatorPositionRemote #ClinicalCoordinatorVacanciesRemote #AdministrativeCoordinatorJobsRemote #AdministrativeClinicalCoordinatorRemote #ClinicalResearchCoordinatorEntryLevel #ClinicalDataCoordinatorJobs #JobsAdministrativeCoordinator #ResearchClinicalCoordinatorJobs #RemoteClinicalResearchCoordinatorJobs #AdminServicesCoordinator #AdministrativeServiceCoordinator #ClinicalCoordinatorJobsNearMe #ClinicalSupportCoordinator #AdminProjectCoordinator #ClinicOperationsCoordinator #ClinicalAdministrativeCoordinatorJobs #RemoteClinicalRoles #CoordinatorCareers #AdminInHealthcare #ClinicalOpsJobs #HealthcareAdminRoles #ResearchCoordination #HealthcareCoordination #ClinicalAdministration #PatientCareCoordinator #HealthcareOps #AdminOps #ClinicalSupport #PatientServicesCoordinator #HealthcareAdminJobs #AdminJobs #MedicalAdmin #ClinicalServices #HealthcareManagement #AdminCare #PatientCoordination

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement

Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We are proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant’s salary history will not be used in determining compensation.

Posted Max

USD $20.00/Hr.

Posted Min

USD $16.00/Hr.

Executive Admin

at ExtraHop (View all jobs)

Remote

ExtraHop is on a mission to protect and propagate trust by revealing the cybertruth: the truth about the attackers already inside an organization’s network, the truth about what they’re doing, and how to stop them at top speed. We partner with every customer, every day, to reveal it. Are you ready to join us?

Primary Responsibilities

• Provide complex, erse, and confidential administrative duties to support executives
• Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
• Maintain executive calendars including tracking out-of-office, PTO and team event calendars
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Independently schedule appointments and meetings based on business priorities; prepare and distribute materials to meeting participants as required; revise meetings and appointments as needed to avoid scheduling conflicts with higher priorities
• Handle business, company, and personnel details of a highly confidential and sensitive nature, and engage with high level contacts inside and outside the company.
• Help track department-level projects, activities and results.
• Serve as an alternative back-up for front desk operations which include handling telephone and mail.
• Research and make travel plans for executives comprising of air travel, hotel accommodations, ground transportation, VISA applications, and other related services.
• Process and approve travel and expense reports for executive and the team to ensure compliance with existing company policies; noting excessive charges or possible exceptions to policy.
• Arrange for meeting space, A/V, food, and beverages as required for department and group meetings as needed
• Assist with catering for internal meetings, company events, lunches, socials and happy hours. Which includes, orders, set-up, refresh for long meetings, and clean up. Meeting room maintenance such as clean-up, refresh supplies, equipment as needed.
• Coordinate customer meetings and executive briefings

Required Skills and Experience

• At least 5+ years working as an EA or as an Administrative Assistant with demonstrated increasing responsibility.
• Excellent organizational skills, time-management, and comprehensive follow-through
• Flexibility to make decisions dynamically to ensure smooth and efficient office operations
• Ability to effectively communicate and collaborate with a erse range of people and job functions
• Strong, positive, results-driven work ethic
• Flexible schedule
• Strong written and verbal communication skills
• Ability to act quickly and efficiently to accomplish a wide variety of tasks and multiple departments
• Ability to collaborate with administrative team
• Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to operate in a fast paced environment
• Expert experience in working with MS Office, Gmail, Google, Google Docs and conferencing technology preferred. #LI-BKW

$74,000- $93,000 + benefits+ options

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or assume sponsorship of an employment Visa at this time.

ABOUT EXTRAHOP

ExtraHop is the cybersecurity partner enterprises trust to reveal the unknown and unmask the attack. We’re on a mission to protect and propagate trust by revealing the cybertruth, and we partner with every customer, every day, to uncover it. Our Reveal(x) 360 platform is the only network detection and response solution delivering the 360-degree visibility needed to see everything on the network. When organizations have full network transparency with ExtraHop, they can see more, know more, and stop more cyberattacks.

ExtraHop is recognized by leading organizations for both its innovation in the market and its commitment to building a world-class team. We’ve been recognized as a Customer’s Choice by Gartner Peer Insights Voice of the Customer, and as a Leader in the Forrester Wave: Network Analysis and Visibility, Q2 2023. ExtraHop has won AI Breakthrough Awards four times (2018-2020, 2023) and our Channel Partner program has received a 5-star rating from CRN for our 2023 Partner Program Guide. Our flagship product, Reveal(x), has received numerous accolades, including a 2022 Edison Award for Cybersecurity. ExtraHop CEO Patrick Dennis has been featured on NYSE TV and NASDAQ to discuss how companies can monitor accidental misuse of generative AI tools.

Benefits/perks listed below may vary depending on the nature of your employment with ExtraHop and the country where you work.

• Health, dental, and vision benefits
• Honor System PTO and 9 Holidays (US only) + 3 Days of Paid Volunteer Time
• Non-Commissioned positions are eligible to participate in annual discretionary bonus plan
• FSA and Dependent Care Accounts + EAP where applicable
• Educational Reimbursement
• 401k with employer match or Pension where applicable
• Pet Insurance (US only)
• Parental Leave (US Only)
• Hybrid and Remote Work Model

*Candidates should note that the Company may modify reporting relationships, job titles and compensation, including commissions and benefits, from time to time at its sole discretion, as it deems necessary, with or without prior notice.

We are intentional about our culture, ersity, and inclusion, and we welcome everyone to come ready to participate in contributing to this truly unique environment. At ExtraHop, we believe that the best products, services, and companies are built by strong teams that include a ersity of backgrounds, perspectives, ideas, and experiences. We are committed to supporting and enabling growth and opportunity for every employee at every level. This is the foundation of our success.

We are equally committed to equal employment opportunity, and it is foundational to how we recruit and hire our talented team. Employment is determined based upon capabilities and qualifications without discrimination on the basis of race, creed, color, religion, sex, gender identification and expression, marital status, military status or status as an honorably discharge/veteran, pregnancy (including potential pregnancy, pregnancy-related conditions, and childbearing), sexual orientation, age (40 and over), national origin, ancestry, citizenship or immigration status, physical, mental, or sensory disability , HIV/AIDS or hepatitis C status, genetic information, status as an actual or perceived victim of domestic violence, sexual assault, or stalking, or any other protected class as established by law.

Our people are our most important competitive advantage, leading the charge against nation-states, cyber criminals, and insider threats.

Ready to join us? #Extrahop #Security #NDR #informationsecurity #cybersecurity #cloudsecurity #infosec #LI-Remote

Title: Executive Assistant

Location: New York, New York, United States

About us:

Parsley Health is a digital health company with a mission to transform the health of everyone, everywhere with the world’s best possible medicine. Today, Parsley Health is the nation’s largest health care company helping people suffering from chronic conditions find relief with root cause resolution medicine. Our work is inspired by our members’ journeys and our actions are focused on impact and results.

The opportunity:

We’re hiring a detail-obsessed, hardworking Executive Assistant that knows how to organize, prioritize and set our Executive team up for success and efficiency every day. In this role you will work directly with our executives and touch all areas of the business. You’ll have a pivotal impact on the direction of the company and the opportunity to be a part of a life-changing, category-defining brand.

What you’ll do:

• Calendar and schedule management of executives’ personal (appointments, dinners, conferences) and company schedules
• Daily priorities preparation: Helping our executives maintain efficiency, create a list of tasks that need attention, documents to review ahead of meetings, etc.
• Diverse support, research and special projects across the organization, from assisting with fundraising to troubleshooting Slack notification settings
• Provide meeting and event support, which may include coordinating and sending meeting invitations and agendas, preparing meeting notes, following up on action items, booking meeting/event space, arranging IT resources, and coordinating catering
• Coordinate multi-leg travel, often requiring continuous changes and rescheduling
• Respond to inquiries or refer them to the appropriate team member; act as a communications liaison with executives, as required
• Maintain confidential information for the business, team and leadership and ensure information is handled appropriately
• Support company-wide initiatives, such as offsites and events
• Prioritize work based on importance/urgency and in a manner that maintains high quality support for senior management

What you’ll need:

• 3+ years experience or equivalent in an executive support level capacity with increasing responsibilities
• Proven ability to follow up and follow through on all projects
• Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization
• Able to observe and maintain the utmost confidentiality
• Advanced-level Google Suite Proficiency

Nice-to-haves:

• Familiarity using a MacBook, Slack and Zoom

Benefits and Compensation:

• Equity Stake
• 401(k) + Employer Matching program
• Remote-first with the option to work from one of our centers in NYC or LA
• Complimentary Parsley Health Complete Care membership
• Subsidized Medical, Dental, and Vision insurance plan options
• Generous 4+ weeks of paid time off
• Annual professional development stipend

Parsley Health is committed to providing an equitable, fair and transparent compensation program for all employees.

The starting salary for this role is between $85,000 – $100,000, depending on skills and experience. We take a geo-neutral approach to compensation within the US, meaning that we pay based on job function and level, not location.

Inidual compensation decisions are based on a number of factors, including experience level, skillset, and balancing internal equity relative to peers at the company. We expect the majority of the candidates who are offered roles at our company to fall healthily throughout the range based on these factors. We recognize that the person we hire may be less experienced (or more senior) than this job description as posted. If that ends up being the case, the updated salary range will be communicated with candidates during the process.

At Parsley Health we believe in celebrating everything that makes us human and are proud to be an equal opportunity workplace. We embrace ersity and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe that the more inclusive we are, the better we can serve our members.

Important note:

In light of recent increase in hiring scams, if you’re selected to move onto the next phase of our hiring process, a member of our Talent Acquisition team will reach out to you directly from an @parsleyhealth.com email address to guide you through our interview process.

Please note:

• We will never communicate with you via Microsoft Teams
• We will never ask for your bank account information at any point during the recruitment process, nor will we send you a check (electronic or physical) to purchase home office equipment

We look forward to connecting!

Title: Business Manager Assistant ~ Remote

Location: USA-

Overview

As an integral part of the business team, the Assistant Business Manager will provide exceptional support and expertise to external customers. In this role, you will collaborate with cross-functional teams to strengthen our services and capabilities with customer support including customer forms, data entry and reconciliation.

Responsibilities

As the Assistant Business Manager, you will:

• Entering customer forms including contract generation via customer portals, Acosta Sprint, Acosta Relay, and Excel
• Maintaining client financial tools to create customer events and maintenance as required
• Overseeing trade reconciliation such as responding to claims alerts, maintaining fund balances within client’s metrics
• Reviewing order alerts and verifying accurate pricing and promotions on customer orders
• Providing data support like submissions of price changes, item setup requests and customer-facing information in customer portals

Qualifications

You’ll be a great fit if:

• You have professional communication skills to represent internal and external partners
• You take pride in your work, are very detail-oriented, and are motivated by completing tasks on deadline.
• You have 3 -5 years of prior experience with data entry and utilizing Word, Excel and Outlook.

Acosta and its companies strive to create an inclusive culture and we are proud to be an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Acosta reserves the right to modify all or part of any job descriptions at its discretion to meet and or exceed the needs of the business.

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

By submitting your application, you agree with and accept the Acosta Privacy Statement and Terms of Conditions.

US:http://acosta.jobs/privacy-policy-us/

Canada:http://acosta.jobs/privacy-policy-ca/

Acosta utilizes E-Verify for validatingthe ability to work in the United States for all job candidates. If you want more information on what this entails and your rights as a job applicant,pleaseusethe link providedto accessinformation onouruse of E-Verify and your right to work. Employer Resources (e-verify.gov)

Work State US-Anywhere

Job ID 2023-226989

Work City Anywhere

PCN 269885

Position Type FULL_TIME Regular

Work Zip 00000

Starting average hours per week 37.5 +

Category Corporate Jobs

Title: Recruiting – HR Administrative Coordinator

Location: US National

• Full-Time
• Online / Remote

Job Details

Description

Recruiting Coordinator

APEI, Inc.

The Recruiting Coordinator is responsible for performing HR-related duties consisting of comprehensive administrative support, which assists in the day-to-day operations of the Talent Acquisition function across the organization and it’s education units. This is a central service based/remote role.

Responsibilities:

• Serve as a resource to the Talent Acquisition team as the point-of contact for newly hired employees; responsible for launching on-boarding, running background checks, completing reference checks and ensuring a high level of service to the new hire experience.
• Process change forms, wage statements and offer letters in support of the offer to start process.
• Provide status updates to the talent acquisition team to ensure candidates are processed timely and in accordance with scheduled start dates.
• Updating job postings and placing employment advertisements on behalf of and under the direction of the Talent Acquisition Specialists.
• Submit invoices for processing in procurement system for any agency related or advertising expenses.
• Process HR contracts with the legal team on an as needed basis.
• Serve as a back-up for other team members and/or offset support of other programs such as Internal Applications, Referral tracking, etc.
• Contribute to Human Resources team projects through collaborative brainstorming, coordinating administrative components to encourage progress and momentum toward achieving milestones and deadlines.
• Generate reports on a reoccurring or ad hoc basis.
• Conduct research for various projects as requested.
• Respond to ad-hoc employment verification requests.
• Support and contribute to APEI’s commitment to ersity and inclusion.
• Other duties as requested, directed or assigned.

Reporting Relationships:

This position reports to the AVP of Talent Acquisition & HR Operations.

Requirements:

• One to three years’ experience in an administrative or HR related setting.
• Associate’s degree is required.
• General knowledge of Human Resources practices and disciplines either through education or other work-related experiences.
• Intermediate experience and knowledge of MS Office platforms including: Word, Excel, PowerPoint, Outlook and Visio, HRIS experience a plus.
• Excellent organizational and prioritization skills and meticulous attention to detail.
• Demonstrated flexibility and adaptability to manage multiple priorities.
• Ability to work independently and exercise sound judgment while multi-tasking.
• Clear and professional verbal, written, and interpersonal communication skills.
• Ability to operate in a fast-paced and changing environment.
• Ability to establish a high degree of trust and credibility in the organization. Confidentiality and discretion are a must.

About Us:

A leading education services provider that offers respected, innovative and affordable educational programs and services through its wholly owned subsidiaries: American Public University System (APUS), which encompasses American Public University (APU) and American Military University (AMU); Rasmussen University, and Hondros College of Nursing (HCN).

It is the policy of American Public University System (APUS) and American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. of American Public University System (APUS) does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Online, on campus and in the workplace, we provide higher education and training to our country’s heroes military service members, veterans, nurses, government employees, and motivated professionals that want to make a difference. American Public Education, Inc. educates service-minded students, ranging from the military, public service, federal agencies, and nursing communities, through American Public University System (APUS), Hondros College of Nursing (HCON), Rasmussen University and Graduate School USA (GSUSA).

It is the policy of American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified iniduals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public Education, Inc. does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Colorado, California, Washington and NYC Pay Transparency Statement

If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Title: Executive Coordinator

Location: Portland OR US

At the PSU Foundation, we believe in the power of higher education to transform lives. We are a mission-driven organization focused on advancing Portland State University through relationships, community connections and philanthropy. As part of our team, you ll join a group of passionate, committed and engaged iniduals working to empower students, faculty and the communities we serve. Join us.

The Opportunity

The Executive Coordinator is responsible for providing day-to-day administrative and technical support for Presidential level Foundation operations. This role will have a vital part in ensuring the successful organization and execution of administrative tasks and projects for the Chief of Staff, the Foundation President, Development Leadership and the Board of Trustees.

This position requires the ability to multi-task, anticipate and meet fast-moving deadlines, and handle sensitive and confidential situations related to high-level donors, prospects, board members, academic leadership and community leaders. The Executive Coordinator will exercise independent judgement, professionalism and integrity while working in a mission-driven, results-driven, community-oriented culture. This position requires strong written and verbal communication skills; strong administrative and organizational skills; creativity and personal initiative; a proactive, solutions-focused workstyle; and the ability to maintain a realistic balance among multiple priorities.

Duties & Responsibilities

Direct Support to the Chief of Staff (50% of work performed):

• Schedule and prepare for meetings as directed by the Chief of Staff. This may include developing agendas, preparing materials, taking notes and tracking and following up on assigned tasks.
• Assist with drafting confidential letters, briefings, emails and personal correspondence on behalf of Foundation and academic leadership. Edit and proofread documents, correspondence, impact reports and proposals.
• Make travel arrangements, place catering orders and restaurant reservations; process expense reimbursements, invoices and other expenditures related to meetings or events.
• Assist with scheduling for the President/CEO and Development team leadership as needed.
• Provide general administrative support and assistance with digital filing and record keeping.
• Enter correspondence, donor information and strategy, meeting notes and contact reports into database consistently and in a timely manner.
• Help organize and plan events for donors and staff; work in conjunction with events team when appropriate. Attend and support these events, as needed. Assist the Chief of Staff with projects and tasks related to Foundation operations, Presidential and organization initiatives, strategic goals and the creation and maintenance of company policies and procedures.
• Provide in-office support to the President/CEO and other Senior Leadership Team members in the Chief of Staff s absence.

Board Support (50% of work performed)

• Create calendar invites, agendas, slide decks and other meeting materials in advance of board and committee meetings.
• Responsible for keeping board member information up to date in Easy Board, Blackbaud and other digital or print locations.
• Maintain trustee memberships, campus parking permits and other documentation needed when members join or leave the board.
• Monitor attendance in advance of every board and committee meeting; contact trustees as needed in order to ensure quorum.
• Finalize minutes for all board and committee meetings throughout the year; store in the assigned record keeping systems and share them with participants in a timely manner.
• Assist with logistics for board meetings, trainings and events.
• Interpret and apply board governance requirements for the effective operation of PSUF s Board and Committees.
• Performs additional duties as assigned

Education & Experience Requirements

• Bachelor’s degree; education and experience may be considered in lieu of a degree.
• Four years of administrative experience; experience working with busy executives, high-level donors and V.I.P.s. is preferred.
• Experience handling high-level correspondence.
• Experience in the nonprofit sector, with basic knowledge of standard fundraising practices and the solicitation cycle is preferred.

Knowledge, Skills and Abilities Requirements

• Ability to remember the nuances and all the fine details in order to work effectively and efficiently.
• Ability to manage multiple deadlines and priorities simultaneously.
• Ability to identify and troubleshoot problems or find an effective and efficient work-around in even the most complex and high-stress situations.
• Proven experience delivering exceptional customer service in high stress situations.
• Experience understanding the importance of confidentiality and know when information of the highest level requires the utmost care and discretion.
• Ability to build and maintain relationships with necessary stakeholders, both internal and external to the organization and at every level.
• Strong verbal and written communication skills, including the ability to write and proofread documents.
• Absorb and process what you hear and see quickly and communicate relevant information in a manner that is readily understood by the intended audience, including customers and team members.
• Ability to work with the highest levels in the organization, remain focused and record appropriate notes and minutes during meetings and events.
• Proven ability to understand a task, project or initiative and identify and execute on the next steps that need to be done to successfully complete the work.
• Proven ability to remain calm in a fast-paced environment with conflicting priorities.
• Must be able to interpret and apply board governance requirements for the effective operation of PSUF s Board and Committees.
• Demonstrated computer proficiency, including experience using Microsoft Office, Google Applications, Adobe Sign and other paperless management tools.
• Demonstrated reliable, regular, and predictable work attendance.
• Self-motivated and require little guidance to tackle projects, tasks and priorities.
• Ability to create and collaborate within an equitable and inclusive team environment, and to communicate effectively within the context of erse behaviors, orientations, identities, and cultural backgrounds.

Other Essential Information

• Department: Executive
• Work Days/Hours: Full Time, 40 hours/week, Monday-Friday
• Work Type: We currently have a hybrid work model at the PSU Foundation. This position will be required to work at least 24 hours/week on Portland State University campus and the remainder of the work week may be worked remotely in Oregon or Washington.

Compensation and Benefits

• Compensation: $54,200 – $67,700 (depending on experience)
• Full Time Employee Benefits: We are proud to say that we have one of the leading benefit packages for Nonprofit organizations in Oregon. Highlights of our benefits package includes:
  • 100% employer paid medical coverage on our base-plan for employee coverage. Two additional buy-up plans are offered.
  • Up to 34 days of accrued paid time off every year available after a 90-day initial employment period
  • 11 company paid holidays
  • Up to 12% employer contributions to an eligible employee s 401(k) plan
  • Employer paid Long Term Disability and Life Insurance coverage
  • Eligibility for Portland State University affiliated employee benefits
  • For a full list of our awesome full-time employee benefits, please visit: https://www.psuf.org/careers

PSU Foundation is an EEO employer. To learn more about the foundation, our strategic direction and our financial impacts, please visit: https://www.psuf.org/about-psu-foundation

Administrative Coordinator – US

Programs Portland, Oregon Washington, District of Columbia

Description

Location: Portland, Oregon; Washington, DC; or a remote location within the United States

Valid unrestricted work authorization in the country in which you will be based (United States) is required at the time of application for this position.

Position Status: Full-time, Regular, Non-Exempt

Salary Level: US: Starting salary for this role will be $40.000 to $47.500 commensurate on experience.

About Mercy Corps

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are erse and every team member feels that they belong. We welcome erse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

Department Summary

The Program Performance and Quality Unit (PaQ) is an integrated Unit within Mercy Corps’ Global Programs Department. While PaQ is the hiring Unit for this position, the Global Programs Department is currently undergoing a restructuring process. The successful applicant will be assigned to one of the program support-focused Units within this new Global Programs structure.

The Position

The primary role of the Administrative Coordinator is to provide general administrative, event management, and communications support to the assigned program support unit, enabling the team to perform at the highest possible level in terms of workflow, product, and creativity. The incumbent provides consistent and centralized support to program support teams and their counterparts for the smooth administration of day-to-day tasks. The Administrative Coordinator provides support and inputs to the planning and implementation of administrative support projects for the unit and its constituent teams.

Essential Responsibilities

COMMUNICATIONS

• Support the organization, by proofreading, editing and disseminating written, video, or other outgoing communications for teams within the unit, for example on internal Mercy Corps platforms such as The Globe, Workplace, The Hub, MailChimp, etc. Support processes to gather inputs for these communications products.
• Provide tools or process support to enable inclusive and broad-based access to internal and outgoing communications.
• Maintain and regularly edit Hub pages, unit SharePoint page(s), and Wikis.
• Maintain and regularly update onboarding, introductory, and summary materials.
• Coordinate onboarding schedules with new team members and design/ deliver selected onboarding content.
• Track the movement of global team members in selected positions so that onboarding and training can happen promptly.
• Administratively support translation, interpretation, and captioning, and work with team members to integrate inclusive translations and captioning in communications and events as needed. Update, as needed, internal team guidance for interpretation, translation, and captioning.
• Administer, or contribute to the administration of, shared file structures and communications platforms/ sites, and associated access permissions, updating membership at least quarterly and updating file structures at least annually. Orient new team members on these structures/ sites.
• Maintain distribution lists, updating membership at least quarterly.
• Cross-check references in guidance documentation produced by the unit with links, Hub pages or Wikis, and external sources to ensure alignment.
• Assist in formatting and improving the presentation of documentation and presentations.
• Support the administration of surveys and the collation of results.
• Assist in organizing and scheduling learning series.
• Assist in conducting and organizing or analyzing desk reviews of selected topics.

MEETINGS, TRAININGS, AND EVENTS

• Administer calendars, participant lists, meeting administration, and meeting platforms for routine and ad hoc meetings, webinars, and events. These meetings and events include both unit-level team members and their counterparts in other teams.
• Support the use of collaborative meeting platforms, and orient others on the use of these platforms, as needed.
• Send routine messages and reminders to team members soliciting agenda items for recurring meetings or forum, and curate agendas and notes. Take notes, ensure that notes are circulated to relevant stakeholders, and refresh notes templates annually.
• Assist in scheduling trainings and managing training platforms and participants.
• Assist in researching, curating, and subscribing to external training materials.
• Coordinate or support training application processes, including announcements, application portals, and organizing process meetings.
• Assist in meeting, event and participant management for Communities of Practice organized by teams within the unit.
• Administer aspects of in-person and remote retreat and workshop planning and implementation and associated events as requested.
• Assist in the facilitation of cross-unit working group meetings as needed/ applicable.

ADMINISTRATIVE and PROJECT SUPPORT

• Follow-up with back-end administration and case management for Jira-based Support Request Tool.
• Manage the unit’s credit card account.
• Prepare necessary documentation to process invoices for payment to consultants and vendors.
• Manage the unit’s IT application subscriptions.
• Assist in compiling and submitting supporting documentation to process payments.
• Assist in compiling and processing documentation for consulting contracts.
• Support procurement transactions, process management and documentation for teams/ team members.
• Provide support to recruitment processes and documentation for short-term assignments and long-term roles, and consultants, coordinating with HR counterparts as needed.
• Maintain unit and team organizational charts.
• Maintain staff lists.
• Support the implementation of projects and training series conceptualized and managed by teams within the unit.

Supervisory Responsibility:

The Administrative Coordinator has no supervisory responsibilities.

Accountability

Reports Directly To: Vice President, Program Performance and Quality. Note that reporting lines may change as the Global Programs Department restructures.

Works Directly With: All unit team members, and representatives from departments and global/ regional/ country/ program teams working with the unit.

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualifications & Transferable Skills:

• Any skills you have gained through education, volunteer, work, or life experience that are relevant for the position will be considered. Be sure to fully explain transferable skills and success factors and how they apply to this position in your cover letter.
• 2+ years providing administrative support within a team environment, including but not limited to calendar management, meeting/event planning and execution, basic record keeping/tracking, and invoicing support.
• Bachelor’s degree (BA/BS) in a related field is preferred.
• Outstanding communication skills, both written and verbal, including proven business correspondence and writing and editing skills.
• Proven ability to prioritize multiple competing requests, tasks, and deadlines and works well under pressure while building relationships with team members and stakeholders.
• Well-organized, detail-oriented, and flexible/adaptable to changing priorities.
• Experience with Microsoft 365 and visual design and communications tools (Canva; MailChimp) preferred.
• Experience with an INGO or other international organization, or knowledge of international events/dynamics preferred.
• Experience with and ability to maintain confidential information with tact and sensitivity

Success Factors

A successful Administrative Coordinator will have the ability to handle a high volume of administrative work quickly, efficiently, accurately, and with a positive and constructive attitude. They should be able to prioritize work while balancing efficiency with accuracy, track multiple projects, and meet tight deadlines independently. They should possess a high standard for quality of products both content and presentation. Strong candidates will have an ability to build working relationships with people of erse backgrounds and working styles and be a good collaborator. They must have flexibility and creativity in problem solving, be capable of identifying and independently addressing team needs or areas for self-improvement, and be able to handle sensitive information and sensitive situations with tact. Finally, they should possess an interest and ability to learn quickly, ask questions, collaborate with others, and understand agency and team strategy and culture.

Living Conditions / Environmental Conditions

The position is based in Portland, Oregon; Washington, DC; or a remote location within the US and requires occasional early morning and late-night calls as necessary to coordinate across our global team. The position may require occasional international and domestic travel.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as iniduals and teams, and collaborates to do the best work of their lives.

We recognize that ersity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more erse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out erse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all iniduals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

As a safeguarding measure, Mercy Corps screens all potential US-Based employees. This is done following the conclusion of recruitment and prior to assuming full employment.

Our screening process is designed to be transparent and completed in partnership with new Team Members. You will have the opportunity to disclose any prior convictions at the conclusion of the recruitment process before the check is initiated. We ask that you do not disclose any prior convictions in your application materials or during the recruitment process.

Covid-19 Vaccine Policy for US-Based Employees

Mercy Corps has determined that, in an effort to protect the health, safety, and well-being of all Mercy Corps employees working in the United States, all U.S.-based employees must be fully vaccinated for COVID-19, regardless of prior COVID-19 infection status. This policy is necessary to ensure not only the safety of our workforce, but the ongoing functionality of the organization.

This policy will be revised as needed to comply with federal, state, and local requirements, and to respond to changing guidance from public health authorities.

For new employees this requirement goes into effect within 10 business days of employment. Team members that travel are expected to comply with host-country requirements, including vaccinations. Failure to comply may impact your employment. Proof of vaccination or exemption must be provided.

Title: Administrative Assistant

Location: US National

Remote within the US

At Apartment List, we’re on a mission to find every renter a home they love at the value they deserve. Finding the right place to live is one of the most important, time-consuming and expensive decisions that all of us make. Getting it right matters. We’ve helped over 1 million families find a home they love, and we’re just getting started.

We’re hiring a stellar Administrative Assistant reporting to the Senior Manager of Executive Operations and supporting the Apartment List executive team [CEO, CFO, CRO, COO & CPTO]. This inidual will be responsible for managing a variety of day-to-day administrative tasks, alongside special projects, events and initiatives. You will be supporting the executive team with scheduling, calendar & travel management, expense and invoice approval, employee gifting [to include new hires, holiday and awards], swag ordering, new hire onboarding, all company meeting production and other general administrative tasks. You will also be working with our People Operations team to deliver a world class employee experience for all Apartment List team members. You should be comfortable working with a wide variety of people – strong communication skills are essential.

In order to be successful in this role, you will need to be comfortable working in a remote environment with a team of dynamic people across the country. You will also need to be comfortable in a fast paced technology environment using a variety of tools like Google suite, Slack, Zoom and other collaborative forward leaning technology products.

Here’s what you’ll do as part of the team:

• Communication:
  • Manage virtual communications, including emails, Slack, and video conferencing [Zoom or Google Meet]
  • Assist in drafting and proofreading communications
• Calendar and Schedule Management:
  • Manage calendars for Executives and team members, including proactive management of calendars to ensure the most efficient use of time and resources [may also include facilitating communication and coordination for external meetings or events with external partners]
  • Coordinate and schedule appointments, meetings and conferences
• Travel Coordination:
  • Arrange travel itineraries, accommodations and transportation for Executives and team members
  • Prepare travel expense reports
• Expenses & Invoicing:
  • Manage expenses via Expensify and invoices within Bill.com across all orgs, which also includes healthcare benefits reimbursements for Executives
• Administrative Support:
  • Provide general administrative support to various departments
  • Assist in the coordination of special projects and events
  • You will have a keen eye to deliver surprise and delight for our team. Think about all of those small moments where if the perfect company existed, those moments would be recognized and celebrated. Apartment List is on a mission to become that company!

Here are the skills and experience you’ll need to be successful:

• High school diploma or associate degree; additional qualifications in Office Administration or related field is a plus
• Proven experience as an Administrative Assistant or in a similar role
• Proficient in Google & Microsoft Office Suite [especially Excel & Sheets]
• Strong organizational, multitasking & time management skills
• Ability to adapt in a fast paced and changing environment
• Strong communication and interpersonal abilities
• Highly proactive and responsive, with calendaring prowess that creates more time in the day
• Detail-oriented and able to track information with a high degree of accuracy
• Ability to handle sensitive and confidential information with discretion
• Ability to work well under limited supervision

Here’s the Pay Range:

At Apartment List, we carefully consider a variety of factors to determine compensation for each position, including the role, level, and work. This is a full-time exempt position. The US target pay range for this position is $21.87/hr – $28.84/hr + equity, which reflects the compensation target for the position across all US locations. Please note, the compensation details reflect pay rate only and do not include the benefits and perks that we offer.

We also rely on market indicators along with considering your work location, job related skills, experience and relevant education and training, to determine compensation that is fair and competitive for you. Apartment List will consider paying compensation near the higher of the range in exceptional circumstances, where candidates have the experience, credentials or expertise that would warrant such consideration. It is always our goal to hire exceptional talent and we would be happy to share more about compensation during the hiring process.

Here’s what’s in it for you (full-time employees only; does not apply to contract roles):

• Competitive Compensation: Including annual salary, pre-IPO stock options, and other financial compensation (if applicable)
• Medical, Dental, and Vision Coverage: 100% of premiums covered for you AND all of your dependents
• Unlimited Flexible Time Off: Unlimited FTO in addition to 12 company holidays per year, quarterly recharge days, and a week-long holiday break
• Home Office Reimbursement: To cover home office furniture and supplies, monthly home internet, and monthly cell phone (if applicable)
• Health & Wellness Reimbursement: To cover monthly gym membership or other qualifying expenses
• Parental Support: Generous parental and family leave, fertility benefits, and employer-sponsored stipends towards family forming services
• 401k Plan: To support you in your inidual retirement goals
• Team Events: Frequent team-building events, fun team off-sites, and bi-annual company meetups
• Commitment to DEI: To prioritize Diversity, Equity, and Inclusion within our workplace and to stay true to our values and mission
• Mentorship and Training: To get you onboard quickly, learn new professional skills, and invest in your career development
• Impact and Visibility: To expose you to and provide the opportunity to work on highly strategic initiatives that will transform the business
• Encouragement and Empowerment: To explore and adopt new technologies and drive meaningful decisions and outcomes

#LI-Remote

Finance/Administrative Assistant

Location

Philippines (Remote), Anywhere in the World

Type

Full time

Department

Outliant | Management

OverviewApplication

About us:

Outliant is a fully-remote, US-based, digital product development and startup consulting company, with a team of culturally erse creators whose exceptional skills and talents help conceive seamless digital products. Our teams exhibit work-play energy that supports inidual growth, as well as encourages the freedom of creativity and thinking outside the box.

Our Core Values:

Pursuit of Excellence: We are extremely competitive, ambitious, and driven to be exceptional as iniduals, teams, and as an organization. There is no standard high enough and we will never settle. We aspire to attract, retain, and empower the very best people.

Startup Mentality: Outliant began with 5 startup founders, and startup culture is deep in our DNA. It’s a critical advantage that allows us to move faster, be more resourceful, and empower our team at all levels. We are in the early chapters of our journey.

World-Class Remote Collaboration: Outliant is (and always has been) a 100% remote company we have no offices and our teams are distributed around the world. Given the freedom and autonomy this provides, we require that our people excel in this remote structure.

About the Role:

We are seeking a full-time remote Finance/Operations Assistant to play a key role in shaping our financial landscape. Responsibilities include collaborating with different departments, providing financial consultations, and overseeing invoicing and finance operations.

Responsibilities:

• Assist in creating custom reports and presenting findings to the department leaders.
• Assist in general financial operations.
• Collaborate with various departments for their financial analysis needs and finance operations emphasizing efficient accounts receivable and payable processes.
• Work closely with the finance team to develop meaningful financial metrics and dashboards.

Requirements:

• 3+ years of experience in operations, accounting, finance, or a related field.
• Strong knowledge of financial principles and practices.
• Proficient with relational databases (Airtable preferred).
• Advanced knowledge of Excel/Google Sheets (pivot tables, lookups, formulas).
• Excellent attention to detail and data accuracy.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal abilities.
• Ability to work independently and meet deadlines.

Nice-to-have:

• Experience working in a start-up company.
• Familiar with Tech Services
• Worked across multiple industries

What’s in it for you?

As a full-time member of our team, you’ll enjoy:

• Flexible hours, work wherever you choose
• Unlimited PTO
• Non-working holidays per country of residence
• Pro-rated 13th-month bonus in select regions
• Salary increases and performance-based bonuses
• Referral bonuses
• Financial support for online courses
• Mental health and well-being programs
• Fun and casual work environment
• Employee engagement activities and virtual gatherings
• We are a erse, global team!

Important Notice

To ensure the legitimacy of job opportunities, we strongly recommend that you solely rely on positions posted here on our official website: outliant.com/careers.

All our current job openings require video interviews conducted in either or both synchronous (via Google Meet) and asynchronous (via Willo) formats. Kindly refrain from accepting offers that appear suspicious. For any inquiries or concerns, feel free to reach out to us via email at [email protected].

Please be assured that we are fully committed to maintaining integrity in our hiring process.

Sr Administrative Assistant

Apply

locations

OH Columbus

time type

Full time

job requisition id

REQ-37069

The Senior Administrative Assistant will provide advanced administrative support to the Group leaders within the regional Advisor Group as well as related support for the Advisor Group as a whole. This role will generally support 2-3 leaders within the Advisor Group.

This can be a remote position within the US. Ideally, the selected candidate will be in the Eastern or Central time zones.

Job Duties and Responsibilities

• Provide day-to-day administrative support to the Front-Line Leaders, including email and calendar management, travel arrangements, submitting expense reports and other key responsibilities as assigned.
• Ensure leaders can focus on key jobs to be done and execute on plans for their model week/service models by thinking and acting proactively; use systems to assist them in managing calendar and prioritizing email/other incoming tasks.
• Collaborate with others in the Advisor Group and partners in the Centers of Excellence related to leader calendars and other requests.
• Establish and maintain efficient office management processes; perform routine administrative duties such as maintaining office supplies, processing mail and other needs of the Advisor Group related to the physical location (as applicable).
• Prepare meeting agendas and updates, maintains meeting notes, and arranges for implementation of action and follow-up items.
• Prepare presentation materials and spreadsheets to produce high quality reports and presentations.
• Responds to information requests and compose correspondence on a regular basis (often of a confidential nature).
• Manage logistics for local meetings, including AV/technical, location, catering, RSVP management, etc.
• Maintain strong business relationship with key stakeholders, including financial professionals, Advisor Group leaders/staff, enterprise leaders, and partners in the Centers of Excellence.
• Supports other various projects, programs, and processing functions as needed.

Required Job Qualifications

• 3+ years of administrative experience preferred.
• College or two-year degree from business or vocational school preferred.
• Demonstrated project management skills – success in managing, prioritizing, and organizing multiple projects at one time.
• Proficient experience with Microsoft Office Suite; ability to learn other software quickly (i.e. Salesforce, etc.).
• Ability to think proactively to anticipate needs and prepare accordingly.
• Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions.
• Ability to maintain the highest ethical, confidential, and professional standards at all times.
• Demonstrated ability to partner with key stakeholders to achieve stated goals (influencing skills).
• Excellent communication skills, including oral, written, presentation and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Demonstrated sound decision-making skills.
• Excellent business acumen skills, detailed knowledge of organization and variety of business areas.
• Demonstrated customer service skills and a service-minded attitude.

Thrivent provides Equal Employment Opportunity (EEO) without regard to race, religion, color, sex, gender identity, sexual orientation, pregnancy, national origin, age, disability, marital status, citizenship status, military or veteran status, genetic information, or any other status protected by applicable local, state, or federal law. This policy applies to all employees and job applicants.

Thrivent is committed to providing reasonable accommodation to iniduals with disabilities. If you need a reasonable accommodation, please let us know by sending an email to [email protected] or call 800-847-4836 and request Human Resources.

Title: Senior Executive Assistant | Remote US

Location: United States

Type: Regular Full Time

Workplace: remote Job Description:

About Coalfire

Coalfire is on a mission to make the world a safer place by solving our clients’ hardest cybersecurity challenges. We work at the cutting edge of technology to advise, assess, automate, and ultimately help companies navigate the ever-changing cybersecurity landscape. We are headquartered in Denver, Colorado with offices across the U.S. and U.K., and we support clients around the world.

But that’s not who we are that’s just what we do.

We are thought leaders, consultants, and cybersecurity experts, but above all else, we are a team of passionate problem-solvers who are hungry to learn, grow, and make a difference.

And we’re growing fast.

We’re looking for a Senior Executive Assistant to support our Chief of Staff team.

Position Summary

As a Senior Executive Assistant, you will play a crucial role in supporting our executives and ensuring the smooth functioning of day-to-day operations. The ideal candidate will be detail-oriented, possess excellent communication and organizational skills, and thrive in a fast-paced environment. This position requires a high level of discretion, professionalism, and the ability to manage multiple tasks efficiently.

What You’ll Do

• Manage the CEO and ELT schedules and calendars, ensuring all appointments and meetings are properly scheduled and communicated to all parties involved.

• Act as the primary point of contact between executives and internal/external stakeholders.
• Set agendas for meetings and events and ensure all necessary materials and resources are available and organized.

• Screen and prioritize incoming emails, phone calls, and other correspondence under the direction of the Chief of Staff.

• Coordinate travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries for both domestic and international travel.

• Assist in the preparation and editing of documents, reports, and presentations.
• Conduct research and compile data to support decision-making processes.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Anticipate and proactively address the needs of executives to ensure their efficiency.
• Collaborate with other administrative staff to streamline processes and improve overall office efficiency.
• Assist with expense reports, ensuring timely and accurate submission and reconciliation.
• Assist with event planning and logistics, including venue selection, catering, and audiovisual setup.
• Anticipate future scheduling conflicts and proactively work to resolve them.

What You’ll Bring

• 8+ years of experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.
• Excellent interpersonal skills and the ability to work well in a team.
• Ability to handle multiple tasks and prioritize effectively.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Why You’ll Want to Join Us

At Coalfire, you’ll find the support you need to thrive personally and professionally. In many cases, we provide a flexible work model that empowers you to choose when and where you’ll work most effectively whether you’re at home or an office.

Regardless of location, you’ll experience a company that prioritizes connection and wellbeing and be part of a team where people care about each other and our communities. You’ll have opportunities to join employee resource groups, participate in in-person and virtual events, and more. And you’ll enjoy competitive perks and benefits to support you and your family, like paid parental leave, flexible time off, certification and training reimbursement, digital mental health and wellbeing support membership, and comprehensive insurance options.

At Coalfire, equal opportunity and pay equity is integral to the way we do business. A reasonable estimate of the compensation range for this role is $64,000 to $112,000 based on national salary averages. The actual salary offer to the successful candidate will be based on job-related education, geographic location, training, licensure and certifications and other factors. You may also be eligible to participate in annual incentive, commission, and/or recognition programs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Title: Proposal and Award Generalist (Level 1) – Office of Sponsored Programs

Location: PA-University Park

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office of Sponsored Programs (OSP) is seeking a Proposal and Award Generalist (Level 1), on the Grant Processing/Contract Compliance Team. This position will report to the Grant Processing/Contract Compliance Team Lead.

Responsibilities: The responsibilities of this position include but are not limited to the following:

• Review and processing of grants from various federal awarding agencies;
• Review and processing of various non-negotiable agreements and amendments;
• Assist with various non-financial contractual compliance activities such as delinquent reporting;
• Work with PSU internal offices to prepare and submit various closeout reports;
• Assist with other administrative support tasks either in a backup capacity or in times of high demand.
• Assist with other projects as assigned.

This position interacts on a regular basis with faculty, University administrative offices, and external sponsors. The successful candidate must possess the following qualities:

• Exceptional customer service and communication skills, including the ability to communicate effectively and professionally with faculty on sensitive subject matters;
• Ability to work independently, as well as collaboratively with various levels of administrators and staff;
• Ability to handle multiple tasks and projects with numerous interruptions;
• Excellent judgment and organizational skills;
• Must be detail-oriented.

Education and Experience: The position typically requires a High School Diploma or higher plus three years of related experience, or an equivalent combination of education and experience.

Experience with federal grants, knowledge of Uniform Guidance as well as federal agency-specific terms and conditions is strongly preferred. Graduate of Penn State ACES (ACOR Certification and Education Series) is desirable.

The location of this position is flexible and can operate fully remote within the United States, fully in-person at University Park Campus, or in a hybrid model of both in-person and remote. Standard working hours are in the eastern time zone.

The Pennsylvania State University is committed to and accountable for advancing ersity, equity, and inclusion inallits forms.We embrace inidual uniqueness, foster a culture of inclusive excellence that supports both broad and specific ersity initiatives, leverage the educational and institutional benefits of ersity, and engage all iniduals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers a generous benefits package that includes health insurance, dental and vision plans, retirement plans, a 75% tuition discount for full-time employees, their spouse, and children to attend any Penn State campus, and paid vacation and sick days. Information about benefits is available here: https://hr.psu.edu/benefits.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Affirmative Action

Penn State Policies

Copyright Information

Hotlines

University Park, PA

About Us

There’s a reason Penn State consistently ranks among the top one percent of the world’s universities. Across 24 campuses, our 100,000 students and 40,000 faculty and staff know the real measure of success goes beyond the classroom – it’s the positive impact made on communities across the world.

Our ideals stem from our origins as Pennsylvania’s sole land-grant institution, which allow us to continue to bring positive impact to humanity through our teaching, research, and engagement mission. And across the world is a community of Penn Staters – more than half a million strong – driven by that same spirit to serve our local and global communities.

At Penn State, passion is met with collaboration in an environment that is rooted in shared pride for the accomplishments of our fellow students, faculty, staff, and alumni. Penn Staters cheer each other on to build a culture committed to service and engagement.

Our University values represent our core ethical aspirations for all our daily activities and actions as students, faculty, staff, and volunteers at Penn State. Our values are as follows; Integrity, Respect, Responsibility, Discovery, Excellence, and Community.

We Are Penn State.

One Community. Impacting Many.

Read More

Administrative Coordinator

Remote

Nashville, Tennessee, United States

Operations

Part time

Description

This is a fantastic opportunity to be a contributor in a rapidly growing, patient-focused business. We are actively recruiting for a talented Administrative Coordinator to join our team of energetic, compassionate professionals. We are seeking an entrepreneurial team player that will help drive the continued success of our training team. The role reports to the Director of Training.

IntellaTriage’s mission is to improve the lives of patients and nurses. Bottom line we want to ensure our providers’ patients are able to receive the care they need any time, any place. IntellaTriage acts as a triple threat after-hours by ensuring all stakeholders benefit. We provide our customer’s patients with the comforting and medically appropriate guidance they need during the most trying times. We help our customer’s nurses reduce their workload and improve overall job satisfaction by reducing burnout. We improve our customer’s bottom-line by reducing overall cost to deliver after-hours care.

What you’ll do:

Provide support to the Training team by successfully executing on the administration for all new hires. Primary responsibilities will include assisting with scheduling, managing the day-to-day e-mail inbox of the Training team, coordinating with new hires for their onboarding, and a variety of other tasks for the Director of Training. This position is part-time and fully remote with flexible hours (20-30 hours per week).

Requirements

Qualifications:

• High School diploma required; Bachelor’s degree preferred.
• Experience in a role that requires attention to detail, organization, and polished interactions.
• Experience in a role supporting a team in a remote environment.

Your Traits & Characteristics:

• You are a great communicator with exceptional customer service skills.
• You have high acument of Microsoft Office applications and strong organizational skills.
• Ability to prioritize workload and meet deadlines.
• You do what is right every time, without questions, and work well in a team envrionment.

Benefits

Compensation and benefits

• $15-$18 per hour
• 401-k match eligible
• Vacation accrues based on hours worked, 3 Sick Days per calendar, and Bereavement available.
• Not eligible for medical benefits due to part-time
• Voluntary life insurance and accidental death insurance
• Voluntary long-term and short-term disability

Title: Administrative Associate

Location: Remote, US

SRG (Scientific Research Group) is seeking an experienced Administrative Associate with a background in sales tracking, contract management, purchase order processing, office procurement, and credit card reconciliation. The Administrative Associate will collaborate with the Operations Manager to ensure accurate data entry following accounting guidelines provided by YouGov’s finance team. This role involves close interaction with SRG’s sales team and YouGov’s financial team, requiring efficient coordination and communication across cross-functional teams. The Administrative Associate will report to the Sales Operations Manager.

RESPONSIBILITIES:

The role of the Administrative Associate encompasses the following responsibilities:

FINANCE AND SALES:

• Streamline lead management from Sales to Researchers.
• Accurately input purchase orders in Netsuite, collaborating with Project Managers and Finance for processing.
• Enter contracts into Salesforce, including revenue recognition numbers.
• Input contracts into Netsuite, obtain project numbers, and document contract milestones.
• Send contracts to clients on behalf of Project Managers.
• Act as a liaison for legal contract processing.
• Collaborate with the accounting department for invoicing.
• Provide profit margin estimations for finance when necessary.
• Efficiently enter purchase orders and navigate the approval process.
• Coordinate with Project Managers to ensure accurate revenue recognition reporting.

OFFICE AND STAFF MANAGEMENT:

• Partner with HR and/or IT to assist in new hire onboarding support.
• Manage office supply orders.
• Perform credit card reconciliation for SRG expenses.
• Act as a liaison with the YouGov facility management team on behalf of the SRG team.
• Assist in office event planning.
• Arrange airfare and hotel accommodations as needed.

REQUIRED SKILLS:

• 2+ years of experience in sales administration.
• Experience with Salesforce, Excel and Google Suite products.
• Excellent communication skills.
• Ability to thrive in a fast-paced environment with deadlines from various cross-functional teams within the business unit.
• Strong multitasking capabilities through effective time management and organizational skills.
• Advanced proficiency in Microsoft Office.
• Basic understanding of market research services.

Company Description and Culture

YouGov is a global online research company, offering insight into what the world thinks.

We speak daily to our panel of over 24 million registered members to understand opinion and behaviors around the world. We have a strong reputation as a source of accurate data and we’re trusted by the world’s biggest brands to get it right, making us the most quoted market research source in the world.

Why join YouGov?

Join our global team to help us achieve our social mission: to make millions of people’s opinions heard for the benefit of our local, national, and international communities.

Understanding ersity of opinion requires ersity of background. Although our global panel of millions of people worldwide powers our research, our biggest asset is our people. If our research is to be truly representative of what the world thinks, we need people from all walks of life to be part of the team to bring their perspective to the work we do.

Life at YouGov

We are driven by a set of shared values. We are fast, fearless, and innovative. We work diligently to get it right. We are guided by accuracy, ethics, and proven methodologies. We respect and trust each other, bringing these values into everything that we do.

We strive to provide YouGovers with best-in-class benefits to support their physical, financial, and emotional wellbeing. We want our employees to have a sense of belonging and uniqueness in a supportive workplace, so they can bring their full selves to work.

Equal Opportunity Employer

As an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), parental status, national origin, marital status, age, disability, genetic information, HIV status, political affiliation, socioeconomic background, veteran status or any other characteristic protected by law or in line with our responsibilities as a fair and ethic employer. All employment decisions are made based on occupational qualifications, merit, and business need.

Data Privacy

To find out how we collect and use your personal data when you apply for a role at YouGov, please read our privacy notice at https://jobs.yougov.com/privacy

Executive Assistant

Remote

Part Time

Mid Level

Instant Teams is a Jobs Marketplace connecting talent with skills-based opportunities! While you are seeing this posting on a job board, our Marketplace is the place to be! We encourage you to create an account in the Instant Teams Jobs Marketplace to continue your applicant journey. Join us at https://jobs.instantteams.com!

Holloway Benefit Concepts is on the search for an exceptional Executive Assistant to add to their growing team. If you’ve got proven experience working with HR, Benefits, and Accounting, you’re the star we’re searching for! We’re on the lookout for a savvy inidual with a knack for data entry in Excelthe ideal candidate must possess a working knowledge of Excel basics. The role involves significant number crunching and analysis for customer-related tasks, making numerical competence and comfort working with numbers essential. Whether you’re a seasoned pro or someone with a growing passion for these areas, your familiarity is the key that unlocks exciting opportunities with us! Military-connected iniduals are encouraged to apply! Holloway Benefits Concepts (HBC) was founded by a retired U.S. Marine in early 2011 with a mission set out to found an independent agency designed to provide unique and original insurance solutions. HBC offers employers outsourced HR and benefits solutions, employee benefits, international health, executive incentive benefits, technology services, compliance, and wellness! This role is open to those in the Central Standard Time zone only. Essential functions:

• Schedule meetings and appointments for the CEO
• Manage and organize CEO inbox and calendar activities
• Coordinate virtual CEO events
• Schedule travel for CEO and/or any other appropriate employees
• Meeting follow-ups and coordination
• Attend meetings, take meeting minutes, update company CRM based on meeting findings and track any action items or follow-ups

Must Haves:

• Past experience with Office 365 (Outlook, Excel, Teams, etc.)
• Past experience with Salesforce or similar CRM software
• Familiarity with HR, benefits, accounting
• Proficiency in Slides and Docs
• Proficiency / Ability to use various internet-based systems
• Basic understanding of human resources and benefits solutions and terminology

• Equipment is provided! However, the candidate must have their own high speed internet connection.

EEO and Harassment Statement Holloway Benefits Concepts provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Holloway Benefits Concepts expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

________________________________________________________________________________

Notes

Other Duties

This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.)

EEO and Harassment Statement

Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge.

About Us

We are a Workforce on a Mission. Instant Teams is a Talent Marketplace that brings together innovative technology, skills acceleration, and community to deliver employment solutions for military spouses, untapped talent, and companies.

Title: Administrative Assistant, Operations – Remote

Location: United States

Do you want to make a direct impact in improving the lives of refugee children? ICF is looking for a full time, home-based Administrative Assistant/Operations Specialist to support the development and implementation of a Prevention of Child Abuse and Neglect model for refugee facilities that care for unaccompanied children, staff that work with unaccompanied refugee children who have been released to sponsors in America, and federal staff working with this same population. This position requires a highly organized and responsive professional with excellent interpersonal and communication skills to work closely with project leadership and ensure the team’s day-to-day operations remain organized and run smoothly. Tier 2 Public Trust Clearance required.

Key Responsibilities:

• Coordinate logistics and planning of project-related meetings and activities, to include scheduling and meeting invitations
• Manage meetings to include drafting and sending agendas, developing and maintaining meeting minutes, and following up on action items
• Set-up and maintain an organized system for management of project files and documentation
• Support the coordination and dissemination of program materials and messaging to key stakeholders
• Work with the leadership team to organize and track the teams’ operational tasks, project deliverables, deadlines, and metrics.
• Process, track, and maintain subcontracts and invoices
• Provide support with other administrative duties as assigned by project leadership

Basic Qualifications:

• Bachelor’s degree in social work, or a related human services area from an accredited institution. (Substitution: Associate degree and 3 years of relevant experience)
• 3+ years of professional experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Excel, MS SharePoint, Teams, and Outlook)
• Successfully complete Federal and State criminal background checks (fingerprints) and Child Protective Services (CPS) clearances from each state in which he/she has lived for the past five years due to Government contract.

Preferred Skills:

• Experience working under a government contract
• Experience with project management software

Professional Skills:

• Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact and diplomacy.
• Excellent interpersonal skills and the ability to build and maintain positive, productive relationships with peers, colleagues, consultants, and professional staff
• Strong analytical, problem-solving, and decision-making capabilities
• Excellent verbal, interpersonal, and written communication skills
• Ability to prioritize, manage multiple activities simultaneously, and maintain high-quality results in a fast-paced, changing environment

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, iniduals with disabilities, and iniduals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email [email protected] and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Pay Range – There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is:

$42,424.00 – $72,121.00

Nationwide Remote Office

Administrative Assistant

Job LocationsUS-Remote-Remote Hire

ID

2023-12835

Category

Administrative

Position Type

Temporary Part-Time

Overview

Goldbelt Frontier is committed to providing support for a range of health technology management operations, projects, and services across the government and commercial industries. Frontier collaborates with clients and partners with other businesses to ensure that the right solution with the right people is delivered to meet the client’s needs. Many senior project managers and business analysts are subject matter experts in their respective fields. Frontier understands how to support multiple stakeholders to aid in developing and implementing national policies, strategies, and doctrine.

Summary:

Goldbelt Frontier is seeking a Temporary Part Time Administrative Assistant to provide office automation expertise. This person will assist with creating records, compiling reports, gathering, and processing data, scheduling, coordinating, and tracking various data sets and office functions. Main responsibilities consist of receiving travel expense reports and inputting records into Deltek. and performing quality control on all correspondence.

Responsibilities

Essential Job Functions:

• Gather all receipts for travel and input into Costpoint
• Create one PDF file and organize the file for easy review and approval within Deltek
• Make changes to employees’ records as requested
• Responsible for providing office automation expertise, to create records, compile reports, gather, process, and analyze data
• Schedule, coordinate, and track various data sets and office functions correlating to employee records
• Provides general office support to Corporate staff as needed
• Other duties as assigned

Qualifications

Necessary Skills and Knowledge:

• Detail-oriented, and proficient in Excel
• Demonstrated error-free work
• Critical thinking skills along with sound judgment and decision-making abilities
• Ability to resolve problems and set priorities
• The ability to be flexible/adaptable to a changing and unpredictable workflow
• Ability to prioritize tasks

Minimum Qualifications:

• Associate degree or 2-3 years of administrative services
• Proficient with Microsoft Office 365

Preferred Qualifications:

• Bachelor’s degree in a related field
• Working knowledge of Deltek Costpoint and Time & Expense a plus

Compensation for this position is $20.00- $25.00/hr

Administrative Assistant-Accounting

Location: Remote, Remote, US

Company: Bureau Veritas

A WORLD LEADER IN TESTING, INSPECTION & CERTIFICATION SERVICES

Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City:USA Remote

State: USA Remote

OVERVIEW:

• This position will be responsible for providing support to project accountants by reviewing and approving business expense reports for employees according to established policies. This position will also be responsible for various administrative tasks related to assigned programs.

WE are looking for YOU if you embody our team’s core values

1. Trusted – We are here to Create Trust.

1. Responsible We Leave Our Mark Responsibly.

1. Open & Inclusive We believe in the Strength of Diversity

1. Ambitious & Humble We demonstrate Ambition with Humility

WE are looking for YOU if you are accountable and a team player. We believe in

• Commitment to meeting and exceeding our client’s and vendor’s needs, the first time, every time
• Embracing opportunities for learning. This includes openly owning, discussing and learning from mistakes as well as suggesting and implementing processes to ensure quality results going forward.
• Developing, implementing and maintain processes, procedures and internal controls that mitigate risk
• Enhancing the accuracy of financial results while complying with accounting principles
• Supporting the financial and strategic objectives of the department and organization

YOU are looking for US if

you are looking for an opportunity to grow and become an integral part of an innovative team that emphasizes respect, honesty, fun and accountability.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other job-related duties may be assigned in conformance with state and federal regulations.

• Provides support to expense report team by reviewing and approving business expense reports for employees according to established company travel policy.
• Facilitates communication between employees, Accounting, HR and managers to resolve any discrepancies or errors with submitted employee expenses.
• Communicates with employees who have submitted expenses outside the prescribed rules and refers them to the travel policy guidelines and allowances.
• Provides administrative support for the Project Accountants on assigned programs.

REQUIREMENTS:

• Ability to work productively in a remote environment
• Excellent communication; both written and verbal
• Ability to independently prioritize in a fast-paced environment
• Time management skills
• Strong Microsoft Excel skills
• Oral and written communication skills
• Ability to manage specialized internal projects in Accounting/Finance
• Some travel to domestic offices may be required
• Experience with Deltek Vision is a plus, but not required
• Experience with governmental expenses is a plus, but not required

SUPERVISORY RESPONSIBILITIES:

• This job does not have specific supervisory responsibilities

QUALIFICATIONS:

• Education and/or Experience: 2- or 4-year degree with concentration in accounting is preferred. Equivalent experience will be accepted in lieu of a college degree. Proficiency in Microsoft Excel is a plus.
• Other Qualificationsgood verbal and written communications skills; good analytical skills and detail-oriented; ability to perform multiple tasks in a fast-paced environment; strong time management skills and ability to adhere to deadlines while maintaining accuracy; willing to challenge and ask questions; driven to achieve; ability to work independently, as well as in a team environment.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable iniduals with disabilities to perform the essential functions.

EEO/AAE:BAPM is an Equal Opportunity Employer. M/F/V/D are encouraged to apply. BAPM is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, gender, marital status, protected veteran status, sexual orientation or any other characteristic protected by law. All qualified applicants, including iniduals with disabilities, disabled Veterans, or Veterans with service-connected disabilities, are encouraged to apply. BAPM values the service Veterans have given to our country and we strongly support the hiring of returning Service Members. BAPM is a federal contractor and requests priority referrals of protected Veterans. Questions: Ask for Recruiting, 800-733-0660.

If you are an inidual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to [email protected].

We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

Senior Administrative Assistant

Location: Remote

Duration: 6-7 months

Description:

• The main function of an administrative assistant/executive assistant is provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
• A typical administrative assistant acts as information and communication managers for an office.
• An entry level administrative assistant typically has a High School diploma and experience with administrative duties in an office environment.
• As the levels progress, the years experience increase along with leadership expectations, with the introduction of a supervisory role at Level 4.
• The technical skills, including the ability multi-task and organization skills and have experience using computer applications, increase across levels, starting from basic at Level 1 expert at Level 5.

Education/Experience

• High School Diploma or GED required 7+ years customer service related experience required

Responsibility level

• Exercises independent judgment with direction from supervisor Skills Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills (Required)
• Ability work independently and manage one’s time (Required)
• Ability keep information organized and confidential (Required)
• Basic mentoring skills necessary provide support and constructive performance feedback (Typically required)
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint (Required)

Major Job Duties and Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Prepare invoices, reports, memos, letters, financial statements, and other documents
• File and retrieve corporate documents, records, and reports
• Read and analyze incoming memos, submissions, and reports determine their significance and plan their distribution
• Prepare agendas and make arrangements for committee, board and other meetings

Description :

• Temporary Executive Admin support for maternity leave coverage.
• Executive admin functions supporting a few executive leaders.
• Nice to have skills Familiarity with Client systems
• Must have skills Executive assistant experience.
• Supporting multiple higher ups.
• Knowledge of Microsoft office.
• Calendar, setting up meetings, etc. 2-3 years’ experience at least.

Call Notes:

• Looking for an Executive Assistant Knowledge of Microsoft Office Suites such as Outlook, Word, etc.
• Managing calendars, setting up meetings, conference room setup Will be supporting executives with booking travels, coordinating meetings, calendar management & travel expenses.
• Bachelor’s Degree is not required.

Title: Temporary Administrative Assistant

Location: United States

Forbes believes in the power of entrepreneurial capitalism and uses it on various platforms to ignite the conversations that drive systemic change in business, culture and society. We celebrate success and are committed to using our megaphone to drive ersity, equity and inclusion.

Seeking experienced temporary administrative assistants to assist in creating the Forbes Lists- Legal, Accounting and Architecture.

Requirements

• Skilled in working with spreadsheets as well as database management experience
• Research experience
• Readiness to work quickly on multiple projects with multiple stakeholders
• Commitment to detail and deadlines with high-level time management and organizational skills

The Ideal Candidate

• Familiarity with analytics and research methods, formulas, survey design, and statistical analysis
• Engaging interpersonal communication skills
• Commitment to detail and deadlines
• Knowledge and experience in the legal, accounting and/or architecture field a +
• Bachelor’s degree required
• Journalism experience a +

The hourly rate for this role is $30.00 – $30.00

Forbes has estimated the compensation range set forth above in good faith. The compensation range is what we believe we will offer, and ultimately pay, a successful candidate. In determining this range, we consider the experience, level of education (if applicable to the role), knowledge, skills, and abilities required to be had by a successful candidate as well as the budget and the company’s pay rates, generally. This said, we may have to make changes to our compensation estimates and job descriptions from time to time and we expressly reserve the right to do so. Should we make any such changes, this advertisement will be revised to reflect such revisions. We encourage you to occasionally re-visit this advertisement to ensure that you are abreast of any changes. Thank you for your interest in joining Forbes!

#LI-Remote

Forbes aims to offer employees the flexibility they need in order to be successful. We offer a hybrid work schedule for our employees. Some roles may be fully remote (within the U.S.) if it aligns with the needs of the position

Forbes is an equal opportunity employer.

Administrative Specialist

Job Location: US-Remote Job ID: 12914 Job Location: United States Category: Administrative

Overview

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as an Administrative Specialist and make a difference, improving the quality of life for iniduals and communities in low- and middle-income countries. Currently, our International Development Division (IDD) is seeking an Administrative Specialist to provide overall administrative support to the Division and its Senior Vice President (SVP). AIR’s IDD work spans the globe with projects in Africa, Asia, the Caribbean, Europe, Central and Latin America, and the Middle East. Our IDD team is committed and engaged because we drive positive change in the following areas:

• Agriculture, food, and nutrition
• Early childhood development and education
• Refugees and migration
• Social protection
• Water, sanitation, and infrastructure
• Women’s empowerment
• Workforce development

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to ersity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define ersity broadly, considering everyone’s unique life and community experiences. We believe that embracing erse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR’s Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

Responsibilities

• The ideal candidate will be able to function independently, be skilled in project management, possess exemplary time management skills, identify and anticipate needs, and apply creative problem-solving skills to administrative challenges.The responsibilities for the position include:
• Develops, implements, and utilizes planning, scheduling and tracking systems, processes and procedures to provide effective administrative support services for the IDD and its SVP.
• Exercises appropriate judgment in referring parties/inquiries to the SVP or other departments; maintains contacts via email; advises on actions necessary; coordinates travel plans as needed for the ision.
• Manages distribution lists and ensures accuracy for communication to the entire Division.
• Support IDD projects, budgets, and schedules.
• Support SVP with Board of Director meeting preparation and external events.
• Maintains and ensures confidentiality of all written and verbal communications initiated by SVP.
• Responds to requests from other staff and solves problems independently as appropriate.
• Gains familiarity with IDD projects and activities in order to answer questions and refer questions to appropriate staff.
• Utilize knowledge of, and advocate compliance with, corporate policies when interacting with staff.
• Coordinates all activities relating to conferences, meetings, engagements, and staff well-being events, as requested by the SVP. This includes reserving conference room for virtual meetings, check if interpretation needs are met, inviting attendees, drafting agenda, taking and distributing minutes and tracking follow-up items from meetings.
• Assists IDD in developing presentations and/or reports through creation of PowerPoint slides and Excel tables.
• Updates and maintains content for the IDD Intranet web site.
• Oversees travel arrangements for guests and assists with coordinating arrivals and departure of staff.
• Maintains corporate purchasing card, prepare and submit expense reports, and reconciles bills.
• Coordinates appropriate subscriptions to journals, online and other related publications.
• Other related tasks and projects as they arise.

Qualifications

Education, Knowledge, and Experience:

• High School Diploma with a minimum of 5 years of administrative experience or bachelor’s degree with a minimum of 4 years of administrative experience.
• Experience providing administrative support to senior level staff is preferred but not required.

Skills:

• Ability to perform duties in an independent and effective manner while demonstrating initiative and resourcefulness in a fast-paced environment.
• Ability to work collaboratively with teams across multicultural contexts.
• Ability to deal in confidence with sensitive proprietary information.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, Teams, Zoom, among other web platforms.
• Ability to handle multiple priorities and ensure timely follow-up.
• Superior communication skills and ability to effectively work with and respond to inquiries from internal staff members at all levels as well as external partners.
• Excellent organizational skills to manage multiple activities with tact and diplomacy.
• Excellent communication skills with the ability to work efficiently in a virtual work environment.

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated pay rate of $26.00 – $33.00 per hour. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the hourly range for candidates that are based in the United States.

AIR maintains a drug-free work environment.

Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.

American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through ersity. Minorities, women, iniduals with disabilities and veterans are encouraged to apply.

American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the erse staff needed to accomplish our mission.

Title: Senior Administrative Assistant, Executive Team – Remote

Location: US National

Full-Time

Description

As the Senior Administrative Assistant, Executive team, you manage many technical processes for the Executive team and provide assistance to the President & CEO. You support the mission and initiatives of the college by preparing key reports for the Executive team. You are tech-savvy and work well cross-departmentally to identify and improve processes. You are well-versed in project management initiatives and can stay organized while handling multiple projects.

Requirements

Who is American College of Education

Founded in 2005, American College of Education continues to be a leader in professional development through our online programs. The mission of ACE is to deliver high-quality, affordable and accessible online programs grounded in evidence-based content and relevant application. Our graduates are prepared to serve, lead and achieve personal and professional goals in erse, evolving communities. As a socially conscious institution, we’re dedicated to making a positive impact and inspiring our students to do the same.

ACE is a premier organization that is continually recognized for its commitment to social responsibility. In 2016, ACE became a Certified B Corporation. As a socially conscious institution, we believe we have a responsibility to our students, alumni, employees, local communities, and society. We strive to make an impact in the world that goes well beyond our bottom line.

Who You Are

You are passionate about helping students achieve their educational goals. You thrive in a competitive and collaborative team environment. You are comfortable working remotely and have experience collaborating with others in a virtual environment. You possess a strong attention to detail.

As the Senior Administrative Assistant, Executive team, you manage many technical processes for the Executive team and provide assistance to the President & CEO. You support the mission and initiatives of the college by preparing key reports for the Executive team. You are tech-savvy and work well cross-departmentally to identify and improve processes. You are well-versed in project management initiatives and can stay organized while handling multiple projects.

Compensation

ACE is committed to paying a competitive wage while staying true to our mission of maintaining high quality, affordable programs for our students. The starting salary range for this position is $50,000, plus all full-time employees are eligible for an annual bonus. Offers vary depending on education, prior experience, and expertise being applied to the role.

What We Look for in the Ideal Candidate

• Demonstrates self-reliance by meeting/exceeding workflow needs.
• Demonstrates positive attitude and motivation, concern for students, teamwork, and excellent time management skills.
• Follows established processes as outlined by organization and leadership.
• Completes assigned duties based on daily business needs and inidual skill set.
• Consistently produces a high volume of quality work.
• Capable, and adapts as needed, to work under pressure and meet tight deadlines.
• Proven ability to work independently with limited supervision and with other department personnel.
• Must support and embrace the College’s B Corp mission to improve the people and communities we serve through our civic engagement initiatives.
• Must have exceptional communication, organization, and time management skills.
• Must be “self-motivated” as well as creative and efficient in proposing solutions to complex, time-critical problems.
• Must be collaborative in driving decisions and a team-player.
• Strong analytical and problem-solving skills with a high attention to detail.
• Builds and maintains student satisfaction.
• Recognizes and anticipates student needs.

Day to Day Responsibilities

In this role you will wear different hats, but your skills will be especially essential in the following areas:

• Facilitates communication between ACE’s departments and various constituent groups.
• Provides holistic support for ACE’s departments by identifying and improving processes.
• Manages projects in an efficient and effective manner, ensuring all key components and timelines are documented.
• Supports CEO and other executive leaders and various committees in organizing meetings, recording minutes and continuing the conversation through process and/or project management.
• Prepares key reports for Executive team.
• Manages and submits budget requests and invoice payments.
• Records minutes for Board of Trustee meetings and Board of Trustee Committee meetings.
• Provides administrative support by handling the logistics for travel and events, scheduling appointments, reservations, and other required services, including organizing site events.
• Supports the CEO by performing all other duties as requested.

Qualifications and Education Requirements

• Project Management and/or Process Improvement Certification preferred.
• Bachelor’s degree from an accredited college/university or comparable job experience.
• Excellent oral and written communication skills, including strong interpersonal and analytical abilities to collaborate effectively with college departments and cross-functional teams.
• Demonstrates and maintains a high level of sensitivity and commitment to the needs of erse populations.
• Discern appropriate actions and decisions in relation to policies and procedures.
• Ability to multitask in a fast-paced environment with the ability to handle details while continuing to maintain a stellar customer service relationship.
• Proficient in Microsoft products such as Word, Excel, and PowerPoint and other media-driven software programs.
• Work experience with a distributed workforce with the capacity of learning new programs as needed, committed to prompt and courteous responses to stakeholders.
• Willing to travel and work occasional evenings/weekends, as needed.

Our Commitment to Employees

Just as we strive to empower our students for success, we also aim to enrich the lives of our employees. For five years, ACE has received recognition as one of Indiana’s Best Places to Work, winning the #1 spot for medium-sized companies in 2020. As a virtual first organization, we celebrate ersity and are committed to creating a family-like inclusive work environment. For our full-time employees, we offer the following benefits:

• Medical, dental, & vision Insurance
• HSA and FSA options
• Paid parental leave
• Paid volunteer time
• Tuition reimbursement & reduction programs
• Generous PTO
• 401k and employer match
• Full-service wellness and EAP program
• Employee recognition and awards programs
• Employer paid life & AD&D insurance
• Short-term disability
• Employer paid long-term disability
• And more

Physical Demands

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with and receive communications from students and ACE employees in real time using online and other electronic media.

Diversity

At American College of Education, we believe that the best learning environment for students and staff is one in which we encounter viewpoints and experiences that are different, yet complementary to ours. This environment is fostered by the presence of persons with erse backgrounds. We recognize that acknowledging ersity is a necessary precondition, but sustained effort is necessary to ensure equity and greater inclusion. Through strategic planning and initiatives, we seek to develop programs that promote equity and inclusion for everyone so that all members of ACE’s community can reach their full potential. To create and maintain a truly erse, equitable and inclusive learning community, we strive to make all feel equally valued, and we uphold our Commitment to Freedom of Expression. We may celebrate ersity, but we live inclusion.

Additional Notes

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Internet bandwidth speeds from an employee’s remote work location must be a minimum of 50Mbps download speeds and 5Mbps upload speeds. Please note if the bandwidth is shared across multiple devices (tablets, computer, streaming, phone, etc.) you will need higher overall speeds. You can test the speed of your connection by visiting speedtest.net Purchase, setup, installation, support, and ongoing maintenance of reliable internet service is the responsibility of the inidual.

American College of Education seeks to attract and retain a erse staff consistent with its erse student body and surrounding communities. At this time we cannot consider candidates residing in Alaska, Washington D.C., Hawaii, Massachusetts, New Mexico, South Dakota, or Alabama

Title: Executive Assistant, Programs

Location: Remote (US Based)

Apply for our Executive Assistant, Programs role.

About Ceres

Ceres is a nonprofit organization working with the most influential capital market leaders to solve the world’s greatest sustainability challenges. Through our powerful networks and global collaborations of investors, companies, and nonprofits, we drive action and inspire equitable market-based and policy solutions throughout the economy to build a just and sustainable future.

Here at Ceres, we value integrity, equity, belonging, compassion, and respect. We demonstrate those values through how we communicate and collaborate with our colleagues and external partners; and embody them in our decision making and advocacy efforts to create a more just and sustainable future.

About the Role

Ceres is seeking a highly organized and motivated executive assistant to assist the Vice President of Programs. This full-time position provides a combination of administrative and programmatic/departmental support for the VP, and on occasion, provides other staff on the Programs Teams with research and communications assistance, as well as support for special projects.

Specific duties include but are not limited to the following:

• Provide scheduling support to the Vice President for Programs for inidual, Ceres cross-team, and external meetings including development of meetings agendas, handling meeting logistics, taking minutes, and ensuring appropriate follow-up.
• Prepare briefing memos, talking points, and program analyses for internal and external meetings including, where needed, coordination with other staff at Ceres.
• Plan and organize Vice President of Program’s travel including travel arrangements, hotel bookings, and itineraries.
• Research funding prospects, prepare concept notes, and support other fundraising requests for the Vice President.
• Act as the primary Ceres point of contact for the Vice President; prioritize phone calls and correspondence, make recommendations on meeting scheduling, and ensure follow-through of activities to completion.
• Work closely with other senior staff and their Assistants to manage program or department support systems, including organization-wide tools and resources for annual planning, activities/events, and deliverables.
• Assist in planning, coordination, and event logistics for external events.
• Provide support to Vice President for any activities related to Ceres Global, Evening with Ceres, team retreats, and other organization-wide events such as the Annual All-Staff Retreat.
• Maintain and regularly update Salesforce tracking systems and provide data entry support.
• Special projects as assigned.

Qualifications

• Bachelor’s degree or commensurate experience required.
• Minimum of two (2) years of full-time related experience required; one year of experience supporting a senior-level staff member highly preferred.
• Excellent administrative, organizational, communication, logistical, and time-management skills.
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proactive approach to creating and continually improving systems.
• Sound judgment, high level of integrity and professionalism, an ability to handle confidential information to maintain a high level of discretion, diplomacy, and courtesy in contacts with staff, board, and external stakeholders.
• Strong oral and written communication skills.
• Ability to work both independently with limited direction and collaboratively in a team environment.
• Successful record of organizing and advancing multiple projects.
• Proficiency with Office 365, Excel, and PowerPoint.
• Familiarity with a CRM Database (such as Salesforce) a plus.
• General interest in climate change and sustainability issues.
• Interest in being part of a erse workforce and willingness to support Ceres’ commitment to inclusion and equity.
• Willingness to travel as needed.

Compensation and Benefits

The hiring salary is $52,183 – $58,000 paired with competitive benefits. Ceres offers fantastic benefits including opportunities for hybrid and remote work; 82% or 85% (depending on your coverage election) employer paid health insurance and 90% employer paid dental insurance; a 403(b) retirement plan with a generous match that starts on day one; generous allowances for commuter and work from home expenses; flexible spending accounts to set aside money on a pre-tax basis for eligible expenses; 10 holidays, generous vacation, and additional paid time off including a week-long winter break, summer Fridays, and sick, personal, and parental leave.

If you have questions related to the above statement or need a reasonable accommodation under the Americans with Disabilities Act (ADA), please contact our ADA Coordinator at [email protected]. Please note, this email address is for ADA inquiries only.

Title: Executive Assistant

Location: US National

Full-Time/ Remote

Changing Healthcare For Good

At Angle Health, we believe the healthcare system should be accessible, transparent, and easy to navigate. As a digital-first, data-driven health plan, we are replacing legacy systems with modern infrastructure to deliver our members the care they need when they need it. If you want to build the future of healthcare, we’d love for you to join us.

The Role

The Admin Team at Angle Health is the backbone of our organization, ensuring teams and people are running smoothly and on time. We’re passionate about helping others and enabling people to operate at their highest levels. We anticipate needs without being asked and address problems before they arise. We operate across the organization and champion Angle Health’s culture wherever we go. As an Executive Assistant, you will provide multi-faceted support to our leadership team and handle a variety of professional and personal responsibilities. You are a highly organized, high-trust inidual with excellent communication skills and can work with stakeholders both internally and externally.

Core Responsibilities

• • Support leadership team by assisting with calendar management, expense tracking, and handling sensitive and complex priorities
  • Manage employee onboarding program
  • Support IT related needs for employees including equipment ordering, provisioning, tracking, asset management, and escalating any troubleshooting as needed
  • Champion Angle’s culture by planning and executing team building events
  • Assist the recruiting team with coordination support as needed
  • Be the main point of contact for all office and facilities needs of our team members in both our physical and remote offices
  • Compose and draft documents; perform editing and fact checking; analyze and review material and extract pertinent information. Create, maintain, modify, and/or ensure accuracy of content. Process and distribute documents effectively.

What We Value

• • 2+ years of assistance experience or proven / related experience
  • Proven organizational and time management skills; able to juggle multiple priorities while not losing sight of attention to detail
  • Excellent interpersonal skills, strong communication, and a positive attitude
  • Ability to build quick and strong rapport with candidates, employees, and third party vendors
  • A general affinity for learning new technology and optimizing systems

Because We Value You:

Competitive compensation and stock options

100% company-paid comprehensive health, vision & dental insurance for you and your dependents

Supplemental Life, AD&D and Short-Term Disability coverage options

Discretionary time off

Opportunity for rapid career progression

Relocation assistance (if relocation is required)

3 months of paid parental leave and flexible return to work policy (after 10 months of employment)

Work-from-home stipend for remote employees

Company provided lunch for in-office employees

401(k) account

Other benefits are coming soon!

Title: Executive Assistant

Location: Santa Clara, California

• Flexible or Remote

Company Description

At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our inidual and collective dreams come true. The future is ours, and it starts with you.

Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including iniduals from non-traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferrable, and the desire to dream big makes for great candidates.

Job Description

This will support our General Manager- TMT (Telecom, Media, Technology) Industry

What you get to do in this role:

• We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities:
• Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts
• Meeting and interview preparation.
  • Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
  • Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
  • Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
• Handle all travel (flight, hotel, car) arrangements (domestic and international)
• Expense management duties, which includes submitting expense reports and receipts in a timely manner
• Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
• Submit and manage all help desk support requests for Sr. Directors as needed
• Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
• Project work as needed to support each teams’ goals

Qualifications

To be successful in this role you have:

• 5+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude and approach
• Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and with agencies
• High level of confidentiality, discernment and judgment
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
• You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and JV20

Flexible – Employees who are contracted to work from or aligned to a ServiceNow-affiliated office and will work from their assigned workplace location roughly three days a week or less – most of our employees fall in this persona Employees may choose to work the remaining working time from their workplace location or home, coordinating with their team when they should be in the office to connect and collaborate. Required to work within their state, province, region, or country of employment.

Remote – Employees who perform their responsibilities exclusively outside of a ServiceNow workplace and are not contracted or aligned to a ServiceNow-affiliated office,including those whose place of work is their home Required to workwithin their state, province, region, or country of employment.

If you require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at talent.acquisitionEservicenow.com for assistance.

Policy Associate I

Remote, Global

FiscalNote Professional Services

Full-time

Remote

About the Position

As a Policy Associate you will be a part of the Professional Services team, working directly with policy consultants, account managers and client success teams to ensure our clients receive the timely information about legislative and regulatory issues that impact our clients’ businesses. We work as a team to support clients, but you are comfortable independently reviewing and reading lots of qualitative information/policy and deciding if it meets our criteria. You will learn with time to engage with clients.

About the Team

Committed to helping clients achieve more through better information and analysis, the Professional Services team takes on projects that provide clients with deliverables and support that enable our clients to work smarter. Understanding the needs of clients, our team works with Business Development and Account Management to create tailored projects that complement our cutting-edge product suite. We are dynamic, hard-working, and driven iniduals who thrive in an open team structure where there are constant learning opportunities and room for growth.

About You

We are looking for people who want to start out their career in the policy or research space and work with an exceptional group of hard-working policy wonks. You sweat the details and are able to synthesize lots of information into the key points to deliver value to clients. You’re a team player and willing to lend a hand to get things done, comfortable working independently and asking for help when needed.

What to Expect in this Position

• You will learn everything you wanted to know and more about legislation and regulation
• Reading – lots of reading
• You will identify and analyze legislation and regulation based on client interests
• Produce legislative and regulatory summaries
• You will uphold positive working relationships with internal and external teams at FiscalNote
• Provide timely and appropriate communication to all FiscalNote colleagues and employees
• Contribute to team documentation of policy areas and client priorities

What Sets You Apart

• 0-1 years of experience in policy related field or education courses related to public policy, political science, or business administration.
• You have a strong interest in the intersection of politics, policy, and technology
• You are a fast learner and are comfortable adapting to new tools
• You have strong independent research skills
• An ability to understand, analyze, and summarize complex issues in a succinct and timely manner
• Ability to synthesize high volumes of qualitative data
• Strong written and verbal communication skills and exceptional organization
• Ability to meet deadlines while demonstrating professionalism under pressure
• Bonus Points: Familiarity with legislative and/or regulatory processes.
• We accept all types of applicants, regardless of educational background. A bachelor’s degree is not required for this position.

Excited about this role, but don’t meet 100% of the expected qualifications listed above? We’d still love for you to apply! FiscalNote is committed to building a erse and inclusive workforce where unique experiences are valued and everyone has the opportunity to contribute. Research has continuously shown that women and people of color are less likely to apply to jobs unless they meet all of the listed qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying to FiscalNote, rest assured that your application is reviewed by a living, breathing human being and evaluated based on key competencies needed for success in the position. Our Recruiting team maintains awareness of all open roles which means your application may be assessed against multiple positions and we will reach out to gauge your interest in other opportunities as appropriate. Questions or concerns? Contact [email protected], we’d be happy to connect!

As part of FiscalNote’s commitment to creating an accessible and inclusive hiring process, we strive to provide reasonable accommodations for persons with medical conditions or disabilities that will enable their access to the hiring process. If you need an accommodation, please send an email to [email protected] to let us know the nature of your request.

About FiscalNote

FiscalNote is the premier information services company focused on global policy and market intelligence. By combining AI technology, expert analysis, and legislative, regulatory, and geopolitical data, FiscalNote is reinventing the way that organizations minimize risk and capitalize on opportunity.

Home to CQ, Roll Call, Oxford Analytica, and VoterVoice, FiscalNote empowers more than 5,000 clients worldwide to monitor, manage, and act on the issues that matter most to them. To learn more about FiscalNote and its family of brands, visit FiscalNote.com and follow @FiscalNote.

At FiscalNote, we Lead with Values

Know your Audience Find the Truth Drive Alignment Level Up Own the Job Bias for Action Support the Family

FiscalNote is continuing to hire new talent, with all interviewing and on-boarding done virtually due to COVID-19. New team members, along with our current staff, will temporarily work remotely (unless communicated otherwise).

Company Benefits

FiscalNote supports our people by enabling team members with flexibility and benefits to promote well-being and balance, ensuring all FiscalNoters can bring their authentic selves to work. We start by offering competitive salaries, retirement accounts, and equity packages to ensure we’re all FN owners. Plus, our comprehensive benefits packages align with regional requirements and expectations no matter where you are located across the globe. Learn more at https://careers.fiscalnote.com/benefits/.

FiscalNote values ersity. We are committed to equal opportunities and creating an inclusive environment for all our employees. We welcome applicants regardless of ethnic origin, national origin, gender, race, religious beliefs, disability, sexual orientation or age. FiscalNote is an EEOC employer.

FiscalNote uses E-Verify to confirm the employment eligibility of all new employees. To learn more about E-Verify, including your rights and responsibilities, please

Title: People and Talent Coordinator (6-month contract, $40/hour, 40 hours/week)

Location: Mountain View, CA / Remote friendly (US + Canada Only)

ABOUT KHAN ACADEMY

Khan Academy is a nonprofit with the mission to deliver a free, world-class education to anyone, anywhere. Our proven learning platform offers free, high-quality supplemental learning content and practice that cover Pre-K – 12th grade and early college core academic subjects, focusing on math and science. We have over 155 million registered learners globally and are committed to improving learning outcomes for students worldwide, focusing on learners in historically under-resourced communities.

OUR COMMUNITY

Our students, teachers, and parents come from all walks of life, and so do we. Our team includes people from academia, traditional/non-traditional education, big tech companies, and tiny startups. We hire great people from erse backgrounds and experiences because it makes our company stronger. We value ersity, equity, inclusion, and belonging as necessary to achieve our mission and impact the communities we serve. We know that transforming education starts in-house with learning about ourselves and our colleagues. We strive to be world-class in investing in our people and commit to developing you as a professional.

THE ROLE

Works as part of the People Operations Team to provide full cycle talent acquisition and HR operations support. This role will be responsible for such duties as supporting the recruitment process by crafting job descriptions, preparing job offer letters, conducting compensation analyses, maintaining candidate databases, coordinating interviews, and assisting with onboarding. Additionally, you will:

• Provide support throughout the various hiring phases, including candidate attraction, resume screening, interview scheduling, and hiring communication management.
• Schedule interviews; oversee preparation of interview guides, toolkits, and other hiring and selection materials.
• Collaborate with hiring managers to identify and draft detailed and accurate job descriptions and hiring criteria.
• Facilitate hiring managers through the appropriate hiring process gaining required approvals.
• Provide coordination and administrative support for HR initiatives and projects.
• Support implementation, upgrades, or changes to HRIS platforms.
• Coordinate, monitor and audit information entered into HRIS platforms.
• Troubleshoot and resolve internal stakeholder HRIS issues.
• Respond to external and internal general inquiries and requests.
• Performs other duties as assigned.

WHAT YOU BRING

• Motivated by the Khan Academy mission to provide a free world-class education for anyone, anywhere.
• Proven cross-cultural competency skills demonstrating self-awareness, awareness of others, and the ability to adopt inclusive perspectives, attitudes, and behaviors to drive inclusion and belonging throughout the organization.
• Developing knowledge of HR policies and best practices.
• 3 to 5 years related experience.
• Excellent verbal and written communication skills.
• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems and various HRIS platforms.
• Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods, preferred.
• Self-starter with ability to work through ambiguity while remaining nimble.

KEY CORE COMPETENCIES

• Delivers Results for Impact – Aware of the overall objective, prioritizes tasks effectively, and achieves desired outcomes that benefit the organization’s mission.
• Communication and Engagement – Shares appropriate information with relevant iniduals, at the appropriate time and in a suitable manner. Actively listens to facilitate understanding and effective communication.
• Inclusive Collaboration – Collaborates effectively with a erse team, fostering a supportive environment where everyone feels valued, empowered, and free to contribute towards a shared goal.
• Leadership – Leverage strengths to guide cross-functional collaboration and inspire others to contribute towards achieving shared objectives.
• Problem Solving – Uses knowledge of the organization to solve problems and accomplish goals. Exercise sound reasoning to analyze issues, synthesize information, make decisions, and solve problems.

MORE ABOUT US

• Sal’s TED talk from 2011
• Sal’s TED talk from 2015
• Sal’s TED talk from 2023
• Our team: http://www.khanacademy.org/about/the-team

OUR COMPANY VALUES

Live & breathe learners

We deeply understand and empathize with our users. We leverage user insights, research, and experience to build content, products, services, and experiences that our users trust and love. Our success is defined by the success of our learners and educators.

Take a stand

As a company, we have conviction in our aspirational point of view of how education will evolve. The work we do is in service to moving towards that point of view. However, we also listen, learn and flex in the face of new data, and commit to evolving this point of view as the industry and our users evolve.

Embrace erse perspectives

We are a erse community. We seek out and embrace a ersity of voices, perspectives and life experiences leading to stronger, more inclusive teams and better outcomes. As iniduals, we are committed to bringing up tough topics and leaning into different points of view with curiosity. We actively listen, learn and collaborate to gain a shared understanding. When a decision is made, we commit to moving forward as a united team.

Work responsibly and sustainably

We understand that achieving our audacious mission is a marathon, so we set realistic timelines and we focus on delivery that also links to the bigger picture. As a non-profit, we are supported by the generosity of donors as well as strategic partners, and understand our responsibility to our finite resources. We spend every dollar as though it were our own. We are responsible for the impact we have on the world and to each other. We ensure our team and company stay healthy and financially sustainable.

Bring out the joy

We are committed to making learning a joyful process. This informs what we build for our users and the culture we co-create with our teammates, partners and donors.

Cultivate learning mindset

We believe in the power of growth for learners and for ourselves. We constantly learn and teach to improve our offerings, ourselves, and our organization. We learn from our mistakes and aren’t afraid to fail. We don’t let past failures or successes stop us from taking future bold action and achieving our goals.

Deliver wow

We insist on high standards and deliver delightful, effective end-to-end experiences that our users can rely on. We choose to focus on fewer things each of which aligns to our ambitious vision so we can deliver high-quality experiences that accelerate positive measurable learning with our strategic partners.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, gender, gender identity or expression, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status. We value ersity, equity, and inclusion, and we encourage candidates from historically underrepresented groups to apply.