Land your dream remote job

Location:  US Locations; 100% Remote

Looking for a motivated, enthusiastic and inquisitive Executive Assistant

Applicants should have the following attributes:

You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.

Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.

Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.

Skills and Requirements:

• US resident
• At least 1 year previous personal or virtual assistant experience
• Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
• Windows laptop or PC
• Reliable internet
• Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
• Cell phone with unlimited calling plan
• Organized self-starter able to work with little hand-holding
• Ability to communicate effectively both verbally and in writing

Duties:

• Managing Google calendar
• Business administration
• Financial administration
• Booking occasional travel
• Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
• Various tasks as assigned

Compensation:

$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.

To apply:

Please apply by performing the following 10 to 15-minute task:

Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.

Include your name, contact information, and time zone with your submission and email it along with a copy of your resume to: [email protected], using the subject line: “Sam’s assistant”.

**Applicants who fail to follow all instructions will not be considered **

Location: US Locations Only

Senior Executive Assistant, UAGC

Remote

Full time

R23-0313

The Senior Executive Assistant for the University of Arizona Global Campus (UAGC) is a full-time employment position reporting to the Chief of Staff of UAGC. The Senior Executive Assistant will provide administrative support to the Senior Vice President and will be the point person supporting the work of the Chief of Staff in the Executive Office.

The job entails a high level support professional in a fast-paced institutional executive environment including, but not limited to, providing high level administrative support to the Senior Vice President and occasionally other members of the Executive Leadership Team including heavy complex calendaring; travel and expense management; handling external and internal requests; creating and preparing meeting materials including presentations, charts, and documentations; meeting and webinar support; recording minutes; record retention management; and coordinating VIP meetings, leadership retreats, and university events.

The Senior Executive Assistant will play a pivotal role in providing backing to the Chief of Staff including, but not limited to, managing the day-to-day operations of the physical office(s); working collaboratively with the Executive Administrative team on Executive Leadership Team initiatives and projects as directed by the Chief of Staff or Senior Vice President; and acting as the point of contact for the Executive Office.

The Senior Executive Assistant must hold the utmost integrity and confidentiality in this position and will require regular interaction with the Executive Leadership Team, University of Arizona partners and peers, internal and external partners and agencies, vendors, the administrative and facilities team, and other senior leaders.

Essential Job Duties:

Strategy & Vision

• Support the Executive Office to ensure alignment with the Senior Vice President’s goals and the university’s critical student goals as well as the mission, vision, and purpose.
• Support a wide variety of special projects and strategic initiatives as directed by the Chief of Staff.

Leadership & Decision-Making Responsibilities

• Act as the administrative point of contact for the Senior Vice President, manage a wide variety of complex and confidential requests.
• Support the Chief of Staff with administrative matters in relation to human resources, legal and regulatory, communications, IT, marketing, finance, academics, and operations.
• Under the direction of the Chief of Staff help ensure the physical and remote office(s) are functional for the day-to-day operations and overseeing the work of the facilities team including problem solving issues as they arise, vendor management and regular facility scheduled services, office project planning, office operational support, coordinate office requirements for space planning, security, onboarding new hires, and other cross-functional projects.
• Monitor spending and keep projects within budget as directed by the Chief of Staff.

Key Tasks

• Manage, coordinate and work independently to handle the schedule of the Senior Vice President including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.)
• Arrange travel and reconcile monthly expenses for the Senior Vice President and Chief of Staff.
• Draft, proofread and edit reports, documents, presentations, and correspondences on behalf of Senior Vice President.
• Provide back up support to the Chief of Staff with various administrative tasks for the Senior Vice President, administration and facilities operations management, and special projects.
• Under the direction of the Chief of Staff meet with Executive Assistant team regularly to ensure substantial support is provided to the Executive Leadership Team and the university including, but not limited to, being the SME in facilitating travel and expense procedures; developing SOPs for internal processes; and supporting the team through various VIP meetings with external agencies (WASC Accreditation, Department of Defense, Department of Education, Board of Trustees, etc.).
• Work cooperatively with a wide range of staff and faculty at various levels within the organization as well as with external business partners and regulatory agencies.
• Act as a key point-of-contact for the Executive Office including managing the inbox and calendar.
• Independently field questions and concerns from iniduals within the university and outside companies/agencies/entities and if necessary, direct the questions or concerns to the appropriate inidual at the university.
• Meet with the Facilities team regularly with the Chief of Staff to ensure upkeep of the facilities are well maintained and safe.
• Identify efficiencies to administrative or facilities services and suggest and implement improvements.
• Under the direction of the Chief of Staff help with managing and providing administrative support for special projects, events, as well as special assignments as they arise for the Executive Leadership Team.
• Perform job duties with a high level of integrity and confidentiality on a day-to-day basis regarding all matters of the company including matters involving executives and high-level partners inside and outside the company.
• Appropriately organize time, manage erse projects, and meet critical deadlines.
• Available to be on call for urgent matters, travel 1-2 times a quarter, and work extended hours and weekends when required.
• Represent the Executive Office with a high level of professionalism in-person and remotely.

Specialty Knowledge & Subject Area Expertise

• Under the direction of the Chief of Staff plan and coordinate VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team.
• Handle highly sensitive and/or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality
• Critical thinking paired with strong skills in teamwork and use of judgment in determining priorities.
• Ensure all necessary materials from staff and other sources are completed and submitted completely and timely.
• Take minutes as required, prepare agendas and supporting documents, and complete tasks as assigned for various meetings, such as developing memos, communication, and correspondence; identifying meeting participants; collect, prepare, and distribute appropriate briefing materials; initiate subsequent follow-up meetings and communication for key stakeholders as directed.
• Undertake research projects and collect and analyze data as background for meetings and special initiatives.
• Assist in onboarding of new executives.
• Exercise discretion in handling sensitive information.
• Work independently and have the ability to complete a high volume of tasks and projects.
• Work as a team player in a responsive and helpful manner.
• Effectively resolve problems.
• Some database management and ability to produce reports and use advanced functions.

Minimum Qualifications:

• Bachelor’s degree required.
• Five (5) years administrative support experience for a C-level Executive.
• Experience managing and coordinating the schedule, travel and project support for an executive or senior management level employee.
• Highly skilled in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Aptitude to keep cool under pressure.
• Must use sound judgment and tact when dealing with leadership and public.
• Ability to work under pressure in a fast-paced environment and deal with transitions.
• Excellent communication, interpersonal and organizational skills.
• Exceptional written and oral skills.
• Exhibit emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture.
• Effective critical thinking, independent judgment and decision-making skills.
• Proven ability to multi-task and support on various levels.
• Proven organizational and administrative skills with a high level of attention to detail.
• Must be professional and discreet with sensitive and highly confidential information.
• Possess integrity, trust, common sense, and problem-solving abilities.
• Self-starter, independent and meticulous with strong follow up skills.
• Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results.
• Ability to be on call for urgent matters, travel every 1-2 times per quarter, and work after hours and on the weekends as needed.
• Ability to work in various time zones as needed.
• Maintain a professional setting in-person or remotely as pointed out in the remote work policy.

Preferred Qualifications:

• Masters degree preferred.
• Experience in a college setting is preferred.
• Previous professional, consistent interaction with members of the Board of Directors preferred.
• Working knowledge of Concur and Workday is a bonus.
• Proven ability in leading and supervising a team of administrative professionals.
• Office manager or facilities management experience.
• Project management skills is a bonus.
• Working onsite at the headquarters office in Phoenix, Arizona is preferred but not required.

RATE OF PAY: $33.66 – $40.87 per hour

Administrative Assistant – Full Time (Remote)

Job Category: Operations

Requisition Number: RECEP008559

• Full-Time
• Pittsburgh, PA 152195125, USA

  Erie, PA 16503, USA

  Altoona, PA 166019358, USA

Pyramid Healthcare Outpatient Services is looking to add an Administrative Assistant to their growing team! This role would function remotely, with limited travel in Pennsylvania for training and/or team meetings!

Schedule: Monday – Friday 8:00 am – 4:30 pm

Pay Range (based off education and experience): $13.00 – $15.00/hour.

Deliverables/Principal Results Expected:

Oversee the scheduling of all appointments.

Oversee medical records filing, transcription, transfer of records and assist the facility in completing these responsibilities.

Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.

Assemble client packets and keep them updated.

Purchase office and client supplies.

Assist with intake process and billing sheets.

Correspond with referral sources.

Responsible for check requests, census and updating intake and discharge logs.

Attends staff meetings and takes minutes.

Maintains office equipment including corresponding with vendors when maintenance is required.

Handles the petty cash.

Responsible for the appearance, cleanliness and organization of the office.

Completes all reports.

Maintains policy and procedure book.

Other duties as deemed necessary.

Technical Competencies: Helps to maintain strong clinical program. Able to work together with staff. Completes required trainings and mandatory training hours. Handles all calls and messages in a positive, courteous and friendly manner that represents the company in a positive way. Works with all staff in an efficient manner to complete the responsibilities. A working knowledge of HIPAA, Licensing and CARF regulations.

Requirements

Education, Experience:

High School Diploma or equivalent required. Administrative Assistant/Secretarial experience. Strong computer and phone skills. Ability to multi-task.

Job-related Behavioral Characteristics:

Excellent oral and written communication and interpersonal skills. Ability to problem solve by gathering and analyzing information, working well in an inciual/group problem solvig situation, and showing initiative in problem solving. Maintain professionalism and does not show favoritism. Maintains consistency with clients, staff, visitors and the public. Ability to handle a crisis situation and react appropriately. Ability to be flexible and adaptable. Ability to make decisions in an objective and ethical manner. Calm and decisive in crisis situations. Ability to sustain a team environment.

Pyramid CORE Values:

We are committed and proud to live our CORE values and use them to inspire those around us. Our employees are expected to align with these values, behaviors and standards. We are held accountable for upholding these CORE Values: INTEGRITY is striving to be honest, transparent and ethical when dealing with clients, staff and the community. DEDICATION is demonstrating an unwavering commitment to always provide exceptional care and support to those we serve is needed daily. COLLABORATION is a steadfast, team-focused approach; working together to achieve excellence. PASSION is genuine, compelling and relentless desire to improve lives and support Pyramid Healthcare’s mission.

Want to know more?

To learn more about Pyramid Healthcare, and how you can achieve personal and professional growth, visit us at: https://bit.ly/Pyramid-Careers.

Pyramid Healthcare, Inc. is proud of its erse workforce, and is an Equal Opportunity Employer.

Executive Assistant

Corporate – Exec National, United States

Description

Overview

Edifecs is looking for an Executive Assistant to partner directly with the Executive Leadership Team to oversee a wide range of complex, confidential, and administrative responsibilities. You’ll contribute to the overall organization’s success by keeping a pulse on executive priorities, closely communicating with the leadership team, and acting as the “right arm” to the Executives.

You’ll have initiative, and independent judgment with sensitive, complex, and highly confidential business both inside and outside the company. You’ll also be a champion of culture, evangelizing Edifecs values to create impact across the organization.

What you will do:

• Act as the POC for Executive communications (call, emails, etc.) providing a high level of service to internal and external clients
• Provide calendar and scheduling coordination, ensuring the most effective use of the executives’ attention and focus by understanding business priorities
• Manage complex projects/processes/events and ensure that all facets of business are flawless
• Prepare expense reports on behalf of executives, as well as tracking and reporting
• Conduct daily updates with the executives to review priorities, potential conflicts, and all information updates to ensure the success and organization of the business
• Prepare agendas and any required documents; transcribe minutes of meetings
• Arrange domestic and international travel, including accommodations, flights and tracking expenses
• Assist or lead the completion of special projects as assigned; other duties as required

What you will bring:

• BS/BA degree preferred, or equivalent experience.
• 7+ years of experience in a comparable role supporting teams and executives with meetings, events, calendar management, travel and expense reports.
• Advanced proficiency with Microsoft Word, Outlook and Excel
• Strong command of the English language including outstanding written, verbal and interpersonal skills
• Excellent judgment, and ability to maintain confidentiality at all times
• Enthusiastic team player with a positive can-do attitude who works well with others
• Strong planning and decision-making skills to develop and implement office programs
• Ability to multi-task and manage competing priorities in a fast-paced environment
• Personal commitment to excellence, results orientation and continuous learning
• Experience working at Technology/Software company prefered

Note: The expected base pay range for this position is $65,000 – $80,000 per year. Base pay offered may vary depending on location, job-related knowledge, education, and experience.

We are pleased to offer our associates a comprehensive well-being plan. Our offerings include medical, dental, vision, life, and disability insurance, a 401(k) retirement savings plan including an Edifecs matching contribution, and up to 25 days of PTO and 10 holidays per year. More information on these and additional well-being offerings can be found here.

About Edifecs

Edifecs is a leading healthcare technology company with the mission to improve healthcare outcomes, reduce costs and accelerate innovation. We empower healthcare organizations to scale the partnerships required by payment, care delivery and access reform initiatives that are redefining the healthcare industry. We are disruptors, scientists, data nerds, doctors and artists. We believe information technology can revolutionize healthcare. Edifecs has grown from a small start-up to the market leader in our space, and today boasts over 375 healthcare clients that include 25 Blue Plans, over 50 Commercial Plans, 100’s of Healthcare Providers, State and Federal agencies, along with partnership arrangements with most leading middleware stack vendors. Edifecs is regularly recognized as a leader in the Healthcare IT. We have received recognition and awards and continue to be recognized for our overall performance as a company, our dynamic workplace culture and our commitment to innovation.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Edifecs will provide reasonable accommodation to iniduals with disabilities who need assistance applying for a job. Please contact [email protected] for more information.

Admin 2- Assessments

Job Locations US-Remote

Requisition ID 2023-94206

# of Openings 4

Job Schedule

Regular Full-Time

Essential Duties and Responsibilities:

• Review and submit applications for federal financial or disability benefits for children/adults in custody of government social services agencies.
• Review applications denied and gather documentation to determine if a reconsideration appeal is appropriate.
• Ensure case notes are updated with project timelines and with a high level of accuracy.
• Recognize operational improvements and make suggestions to management.
• Perform timely and regular follow up with the appropriate government program.

Minimum Requirements:

• High School diploma or equivalent with 2 – 4 years of experience.
• Proficient with MS Office.
• Ability to communicate effectively and professionally, verbally and in writing, to all segments of the population.
• Excellent organizational skills.
• Ability to self-start and take ownership of processes.
• Ability to work independently as well as with community groups, social workers and the public.

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit https://www.maximus.com.

EEO Statement

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We’re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and erse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate’s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus’s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant’s salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Posted Max USD $20.00/Hr.

Posted Min USD $11.68/Hr.

People Ops Admin Coordinator

Operations, Finance, People & HR London (Remote) Fully Remote

Finixio is a proudly Remote First company

Finixio is currently at an exciting growth stage surpassing 400 co-workers increasing our brand portfolio and affiliate sites to +100. We are growing in our existing markets and entering new ones.

We are very team-orientated, and commercially minded and enjoy open communication that is integral to us achieving our goals and spectacular growth.

Role description:

In this newly created People Ops Admin Coordinator role you will support the HR department in various administrative and operational tasks. You will collaborate with employees, managers and HR Professionals across different functions and countries. The role will report directly to our People Operations Manager.

Responsibilities:

• Assist with onboarding new starters and offboarding including visa and permit processes.
• Ensure HR personnel records are aligned across our HR systems.
• Provide administrative support for HR executives.
• Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacations, and time off.
• Undertake other HR / People Ops duties where appropriate.
• Being responsible for managing the visa and work permit application process for staff and foreign nationals within the organisation. This role involves liaising with government agencies, legal counsel, and internal stakeholders to ensure that all visa and permit requirements are met and maintained in compliance with relevant laws and regulations for Malta and the UK.
• Onboarding freelancers and handling short contracts.
  Ad Hoc help with daily queries/questions from employees.
• There may be other objectives expected of you, in accordance with the satisfactory delivery of the role and in accordance with the company’s development.

Requirements:

• CIPD level 5 is preferable with a minimum of two years experience working in HR in the same or similar industry
• Familiarity with handling visas and permits in Malta and the UK
• Ability to effectively use computer software including Microsoft Office, Adobe and Google Suite.
• Knowledge of HR software (we use Hibob)
• Purpose-driven mindset and can work on own initiative
• Fluent in the English language verbal and written

“What’s in it for me” we hear you ask?

• A brilliant opportunity to grow your career & work with a fun, fast-paced & growing company, prepared to let you shine
• An entrepreneurial environment where you learn more every day (we more than welcome and support people with their own projects)
• Build an organisation right from the “beginning”
• Personal responsibility with a ton of autonomy
• Truly remote working (Work anywhere in the world)
• 33/30 free paid days
• Market leading remuneration and bonuses + revenue/profit shares available
• A budget for your professional development and ongoing learning
• An international team with over 35 nationalities

About us:

Based in Central London, but adopting a flexible and remote approach; Finixio is a Lead Generation and Affiliate Marketing company, building websites appealing to audiences worldwide. Our sites cover news, education, comparison and reviews, within the following exciting niches:

• Cryptocurrency
• Forex & Online Trading
• Stocks & Shares
• Personal Finance, Loans, Banking
• Cyber Security & Software Technology
• Casino & Online Gaming
• Health & Nutrition

As part of a wider group, Finixio was formed in 2018 and is currently home to over 150 Websites / Brands – with more in the pipeline. It is a fantastic time to join our team of specialist digital marketers. With proven track records in our respective fields – we are well funded, highly profitable (yes, already!), and primed for significant growth.

Department Operations, Finance, People & HR

Remote status Fully Remote

Administrative Assistant, Strategy & Growth

United States Virtual Req #416

Are you a dreamer, innovator, thinker and a do-er who believes in contributing to something that makes difference?

Pursue your passion. Join PMI.

How You’ll Make a Difference

You will ensure effective support for operating areas processes and initiatives, such as administrative support for executives, reporting and analysis, executive as well as organization-level efforts, such as enterprise initiatives and Board Committee support. This may include but is not limited to, serving as member of project teams, assisting in compilation and distribution of status reports, and gathering needed data for ongoing group support needs.

What You’ll Bring to the Role

• Bachelor’s Degree or equivalent in a business filed; relevant experience may be considered.
• Minimum of 5-7 years of senior executive administrative experience in business or corporate office setting, including regular interaction with Board members; international business exposure and familiarity desirable.
• Experience and success in building and maintaining relevant reporting and trend analysis tools, such as customized report templates and dashboards, to support ongoing reporting for major organization efforts.
• Demonstrated experience and success in proactively identifying and elevating issues for executive review and escalation, based on awareness and understanding of organization and priorities.
• Experience in dealing with sensitive, confidential materials and respect for same, with ability to maintain confidentiality of sensitive organization topics and issues
• Accurate work within tight time lines without opportunity for multiple revision cycles.
• Design, preparation, and documentation of work plans; ability to see the big picture and report progress accordingly.
• Proficient with Microsoft Office including Word, Access, Excel and PowerPoint, as well as general internet usage as well as project tools such as Microsoft Project. Experience with Diligent beneficial.
• Willingness to accept unique and challenging assignments, demonstrating enthusiasm for learning new information and technologies.
• Strong problem-solving ability, demonstrated initiative, and sound judgment in assessing and prioritizing multiple competing needs.
• Drive for mobilization of globalization
• Poise under pressure
• Knowledge, experience, and ability to travel, domestically and internationally, including weekends and/or holidays. 10% travel.

What you can expect from us

We value and nurture an environment of inclusivity and ersity, and a culture of communication and collaboration. Your health, safety and well-being come first, and we believe that you should have time for your work, but you should also have time for you..

Join us and you’ll get:

• an excellent total package, with compensation and benefits based upon your geographic location.
• skill development opportunities, to help you grow now and into the future.
• access to a global network, to enrich your professional experience.
• flexible options to help balance work time and your time
• award and bonus opportunities.

The salary offer will be based on several factors, including the candidate’s demonstrated skills, qualifications and relevant experience.

Let’s help make the world work better for everyone. Apply today!

Project Management Institute, Inc. is committed to providing equal employment opportunities without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law. As a government contractor, Company Name is subject to Executive Order 11246, the Rehabilitation Act of 1973 (Section 503), and the Vietnam Era Veterans Readjustment Act of 1974 (VEVRAA), all as amended, which require government contractors to ensure nondiscrimination in employment and to take affirmative action to employ and advance in employment qualified persons without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law.

Other details

• Pay Type Hourly
• Min Hiring Rate $30.77
• Max Hiring Rate $46.17

Title: Senior Administrative Assistant

Location: Remote-USA

Full time

About the team

The Senior Administrative Assistant position is a great opportunity to work across the business, supporting a VP Design, Rentals, and 2 Sr. Directors of Experience Design. We are looking for a highly organized, dynamic, and flexible great teammate who enjoys a fast-paced environment.

About the role

Successful candidates will possess the ability to multitask, make sensible and timely decisions with limited guidance, have strong attention to detail, and react with appropriate levels of urgency to situations and events that require quick response or turnaround. They will be self-motivated with a strong sense of initiative, possess the ability to anticipate needs, and be a driving force in keeping the leaders and teams organized. They will have experience supporting executives located in different time zones and be comfortable working in a different location than their teammates.

The ideal candidate will also have exceptional verbal and written communication skills and the ability to switch gears at a moment’s notice. High levels of integrity and discretion in handling confidential information is a requirement and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.

• Manages complex schedules & calendaring for multiple leaders based in different time zones
• Effectively prioritize numerous requests and incoming information, ensuring appropriate level of urgency is given to each
• Partners with VP & Sr. Directors as well as other senior leaders and assistants to ensure schedules align with priorities
• Coordinates travel arrangements
• Prepares and submits expense reports
• Assists in meeting planning and any preparation work needed, i.e., logistics, drafting agendas, compiling presentation slides, and broader communication
• Coordinates details of major departmental meetings and/or events; team and morale event planning
• Miscellaneous responsibilities such as ordering and coordinating or setting up food and beverages for larger group/team meetings
• Assists with filing, research, and other administrative duties as needed
• Maintains effective relationships and communications across all departments
• Responsible for small to medium sized projects and possibly programs

This role has been categorized as a Remote position. Remote employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company. Employees may live in any of the 50 US States, with limited exceptions. In certain cases, an employee in a remote-designated job may need to live in a specific region or time zone to support customers or clients as part of their role.

In California, Colorado, Connecticut, Nevada, New York and Washington the standard base pay range for this role is $34.30 – $54.70 Hourly. This base pay range is specific to California, Colorado, Connecticut, Nevada, New York and Washington and may not be applicable to other locations.

In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.

Who you are

• Minimum 4 years of experience supporting multiple executives simultaneously in a high tech and/or start-up environment
• Comfortable with ambiguity; ability to exercise quick and accurate judgment and maintain confidentiality
• Effective and proactive problem-solver, analyzing all situations thoroughly in order to anticipate problems before they arise
• Enjoy creating and implementing processes & systems to improve efficiencies and communication for executives supported and the broader team
• Ability to multitask, work independently, set priorities, and work under pressure to meet changing deadlines while maintaining quality
• Doesn’t mind last minute changes and can respond to needs quickly without getting frazzled
• Strong attention to detail and excellent organization skills
• Excellent verbal and written communication skills, easygoing attitude, and ability to work well with different personalities
• Advanced knowledge of Slack, Microsoft Office (Outlook, Excel, PowerPoint, and Word), and G Suite (Sheets, Docs, Forms, Slides)
• Must be readily accessible and be able to maximize technology to gain efficiencies with asynchronous work
• May require 25% travel annually
• Available at minimum between the hours of 8am – 3pm PDT
• Flexibility to work around leaders’ schedules highly desired

Title: Executive Assistant

Location: Remote – Nationwide

Full time

Thank you for considering a career at Ensemble Health Partners!

Ensemble Health Partners is a leading provider of technology-enabled revenue cycle management solutions for health systems, including hospitals and affiliated physician groups. They offer end-to-end revenue cycle solutions as well as a comprehensive suite of point solutions to clients across the country.

Ensemble keeps communities healthy by keeping hospitals healthy. We recognize that healthcare requires a human touch, and we believe that every touch should be meaningful. This is why our people are the most important part of who we are. By empowering them to challenge the status quo, we know they will be the difference

The Opportunity:

The Executive Assistant to an Ensemble Health Partners Sr. Level Executive is responsible for providing comprehensive administrative and coordination support. This dynamic position requires the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality.

Responsibilities:

• Provide sophisticated calendar management for Sr. Level Executives
• Act as a liaison and provide support for the Executives department.
• Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking.
• Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the Sr. Level Executives
• Work closely with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain open communications with the entire executive team as well as the associates that support them.
• Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc.
• Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the executive, their staff, and peers.
• Manage the Sr. Level Expenses travel and reimbursable expenses.
• Provide event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Build long-lasting relationships with both external and internal stakeholders.
• Perform other projects/duties as assigned for the overall benefit of the organization.

Qualifications/Experience:

• Strong ability to execute work with a ersity, equity, and inclusion lens.
• Significant executive support experience, including supporting Sr. Level Executives
• Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall.
• Effective problem-solving skills.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with erse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.
• Ability to travel if requested by the executive leader you support.
• Thrive in an intense, do-it-yourself, start-up minded environment.
• Ability to work well within a cross-functional team environment.

LI-REMOTE

Bottom line, we believe in empowering people and giving them the tools and resources needed to thrive. A few of those include:

Associate Benefits We offer a comprehensive benefits package designed to support the physical, emotional, and financial health of you and your family, including healthcare, time off, retirement, and well-being programs.

• Our Culture Ensemble is a place where associates can do their best work and be their best selves. We put people first, last and always. Our culture is rooted in collaboration, growth, and innovation.
• Growth We invest in your professional development. Each associate will earn a professional certification relevant to their field and can obtain tuition reimbursement.
• Recognition We offer quarterly and annual incentive programs for all employees who go beyond and keep raising the bar for themselves and the company.

Ensemble Health Partners is an equal employment opportunity employer. It is our policy not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender, gender identity, religion, national origin, age, disability, military or veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. Ensemble Health Partners also prohibits harassment of applicants or employees based on any of these protected categories.

Ensemble Health Partners provides reasonable accommodations to qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. If you require accommodation in the application process, please contact [email protected].

Part-Time EFAST Project Assistant (Remote Eligible)

• Job ID #: 2055
• Functional Area: Data Collection
• Position Type: Oncall
• Experience Required: 1 – 3 Years

• Location: Remote
• Department: Survey Operations
• Education Required: High School Diploma or GED
• Relocation Provided:

Position Description:

Mathematica applies expertise at the intersection of data, methods, policy, and practice to improve well-being around the world. We collaborate closely with public-and private-sector partners to translate big questions into deep insights that improve programs, refine strategies, and enhance understanding using data science and analytics. Our work yields actionable information to guide decisions in wide-ranging policy areas, from health, education, early childhood, and family support to nutrition, employment, disability, and international development.

We are looking to a hire a part-time project assistant in support of the EFAST project. As a subcontractor to Softrams, Mathematica provides program management support services to the Department of Labor (DOL) on the EFAST information technology project. Specifically, Mathematica provides expertise in two key areas: program and requirements management support and system testing and operations analysis.

Functional Responsibilities:

• Tracks due dates for deliverables and status reports
• Reviews deliverables to ensure adherence to applicable standards and best practices
• Verifies database/system conformance with data element requirements as part of system testing efforts
• Creates/populates templates used for comparison/analysis of costs, applications, performance, etc.
• Receives input from a variety of stakeholders and consolidates that input into a single document
• Supports senior team members in documentation and research
• Prepares and formats memos as requested

Position Requirements:

• Bachelor’s Degree
• Experience in a professional environment
• Knowledge of basic research methods and techniques
• Proficient in Microsoft Excel, Word, and Project
• Demonstrated ability to organize concurrent tasks
• Demonstrated ability to collect and evaluate data using a variety of software
• Demonstrated ability to communicate effectively
• Demonstrated ability to write clear documents using correct grammar, punctuation, and spelling
• Ability to work a minimum 24 hours a week (Monday Friday)

This position offers an hourly rate of $18.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Administrative Coordinator (Remote-United States)

Services Santa Cruz, California (Remote)

Administrative Coordinator (Remote United States)

(Project Coordinator I)

WHO WE ARE

ETR (Education, Training and Research) is a national non-profit passionate about our mission to improve health and increase opportunities for youth, families and communities. We seek to promote equity and justice through understanding and addressing the ways health and education outcomes are influenced by the complex interactions between people and their environment. As a learning organization with a focus on mission-driven impact, we value ersity and inclusion of different perspectives and ideas, collaboration and continuous learning, both within the organization and in our partnerships. We are looking for people who share our passion for health equity, social justice and learning.

THE IMPACT WE ARE LOOKING TO MAKE

We envision a world where all people have the information, skills and opportunities to lead healthy lives. With the purpose of reducing disparities and increasing equity in health and education, we uplift and support our partners to do work across the country and around the globe in advancing health equity for youth, families and communities.

We achieve our vision and mission by linking innovation and research to practice. We drive the science through program development, applied research and evaluation and scale innovation through capacity building and dissemination.

HOW YOU CAN CONTRIBUTE

Reporting to the Innovation Support Manager, the Administrative Coordinator is responsible for coordinating administrative activities of the RYSE Innovation Hub including but not limited to preparing, executing, and tracking project contracts and subawards, maintaining information systems, scheduling and documenting project meetings, and supporting partner communication, virtual and in-person meeting logistics, and grant reporting. This position works remotely and can be located anywhere in the United States.

CULTURAL ATTRIBUTES

• You possess excellent communication and relationship-building skills with colleagues, partners and clients with utmost integrity, courtesy and diplomacy.
• You are capable of embracing the ideas of others and seek to understand others’ points of view to further our shared mission and vision.
• You enjoy working independently as well as collaboratively to meet goals and deadlines. You are capable of using technology to effectively and professionally communicate with co-located and remote colleagues.
• You are self-motivated and capable of strategically prioritizing multiple tasks in a fast-moving environment.

• You embrace a spirit of learning and curiosity in your work and proactively seek out answers and solutions to questions and challenges that arise.

WHAT YOU’LL NEED TO BE SUCCESSFUL

• BA/BS degree or equivalent in a related field (or equivalent experience).
• Three to five years’ experience within area of expertise.
• Minimum of one year experience as a Project Coordinator.

• Minimum of one year experience overseeing the work of hourly staff and/or consultants.
• Strong skills in group facilitation and presentation.
• Strong organizational, interpersonal, and leadership skills.
• Excellent verbal and written communication skills.
• Highly developed people skills; ability to work with erse groups of people.

• Proficient with MS Office, Outlook, and supporting applications, including Internet, Word, Excel, and PowerPoint.
• Ability to work independently and as part of a team, with limited supervision.
• Experience monitoring project budgets.
• Ability to provide initiative and oversee a project with multiple tasks from conception to completion as directed.
• Ability to balance the completion of designated project tasks, both short and long-term, with the performance of routine duties.

• Ability to meet short deadlines and willingness to work additional hours during deadline periods.
• Ability to travel as assigned.
• The use of a personal vehicle or rental car for ETR business will require a valid driver’s license and proof of insurance.

Preferred:

• Experience preparing and executing contracts and/or subawards.

Location: Remote United States

Starting Pay Range: $61,500 to $75,100 annually. The typical hiring range for this position is $61,500 to $68,800 at 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, and experience.

WORKING AT ETR

ETR employees enjoy a competitive salary, amazing 401(K) and health benefits as well as generous PTO and holiday pay. You will contribute to making a difference in the world!

For more detailed information about this position and ETR, please visit our website:

www.etr.org

To apply for this position, please submit your resume and cover letter to:

https://www.etr.org/about-us/careers/

ETR is proud to be an Equal Opportunity Employer

EEO and AA Employer/VET/Disabled

ETR is an equal opportunity employer and supports a vision where all staff regardless of race, ethnicity, sexual orientation, gender identity, age, socioeconomic background, or religious affiliation feel there is space for a ersity of experiences to be represented, respected and valued.

Location:  US Locations Only; 100% Remote

Looking for a motivated, enthusiastic and inquisitive Executive Assistant

Applicants should have the following attributes:

You must be confident enough to speak with people from all over the world, curious enough to recognize opportunities, and courageous enough to voice your concerns when you find a problem and suggest a potential solution.

Because our owner has a very busy schedule and is often in a hurry AND because the businesses and people you will be calling often require patience and determination to get a positive result, we need someone who is very tenacious and doesn’t take no for an answer.

Prioritizing your work according to the 80/20 rule and understanding or being willing to learn about checklists, procedures, and systemization is also crucial to success at this job.

Skills and Requirements:

• US resident
• At least 1 year previous personal or virtual assistant experience
• Availability between the hours of 8 am to 5 pm Central time Monday through Friday.
• Windows laptop or PC
• Reliable internet
• Alternate means for availability during power/internet outages, such as hotspot and computer battery backup
• Cell phone with unlimited calling plan
• Organized self-starter able to work with little hand-holding
• Ability to communicate effectively both verbally and in writing

Duties:

• Managing Google calendar
• Business administration
• Financial administration
• Booking occasional travel
• Getting repetitive tasks off of owner’s plate so he can get on with running a successful marketing company
• Various tasks as assigned

Compensation:

$18 per hour to start. After 90 days and a successful performance review, compensation will increase to $19 per hour. After an additional 90 days and a successful performance review compensation will increase to $20 per hour.

To apply:

Please apply by performing the following 10 to 15-minute task:

Research and provide examples of at least 2 veteran job boards or sites including URLs and their requirements for posting positions on their sites.

Include your name, contact information, and time zone with your submission and email it to: [email protected], using the subject line: Sam’s assistant.

**Applicants who fail to follow all instructions will not be considered **

Attendee Specialist

• United States – Virtual Location
• Full time
• J-63522

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Job Role: Responsible for registration and attendee management for assigned client. Main point of contact for attendees and suppliers. The Coordinator leads the registration group on-site, ensuring that all facets of registration run perfectly. This position requires iniduals who can work both independently and as part of a team in making decisions meaningful to the success of the client’s events. This inidual works very closely with client and leads all aspects of the complete Registration process of programs to ensure detailed delivery and service.

Responsibilities will include:

• Planning, developing and implementing registration program operations.
• Handle pre-program and on-site registration process
• Run data management within a team dynamic
• Responsible for all program reporting, ensuring the integrity and accuracy of data
• Lead and support all customer service efforts (phone/email communication)
• Act as liaison between project team regarding all registration facets of a program
• Support development of registration websites, forms and materials in conjunction with Operations and travel booking process.
• Ensure that all communication received from client is optimally disseminated to the project team as well as attendees
• Primary contact with hotel Rooms Manager and/or work with CSM, and outside vendors (for air and registration specific needs and out-sourced air and registration services)
• Handle room block through final billing/establish initial hotel contact
• Run internal weekly registration updates and reporting
• Run internal weekly air booking updates and reporting
• Participate in any aspect of on-site program production that may be requested

Travel Requirements: 0-30%

Qualifications:

• Bachelor’s Degree
• Experience with database systems
• Experience with Cvent
• Microsoft Office Suite Knowledge (Word, Excel, PowerPoint, etc.)
• Minimum 1 – 3 years of Registration event/program management experience
• Minimum 1 – 3 years of customer service experience

Location

United States – Virtual Location

The US national hourly wage range for this position is from $18.00 to $36.00 per hour. The national range provided includes the hourly rate that GBT expects to pay for the role. Actual hourly wage rate will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

This role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

GBT 2023 Benefits-at-a-Glance

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• Wellbeing resources to support mental and emotional health for you and your immediate family.
• And much more!

All qualified applicants will receive equal consideration for employment without regard to age, gender identity (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, race, color, religion, creed, national origin, disability, veteran status, citizenship or marital status. It is our policy to maintain an equal-opportunity environment free from intimidation, harassment or bias for our candidates, colleagues, clients and suppliers.

We are committed to providing reasonable accommodation to iniduals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for!

Executive Assistant

Remote, United States

Full time

R0105261

Provides administrative support to the Executive Director and/or other senior managers in the Division, department, and/or city office, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events, and acts as the liaison between the Executive Director and other members of the Executive team and team members, and others inside and outside of the Company.

JOB DESCRIPTION

• Maintains calendars for events and appointments for the Executive Director and/or other senior managers within the Department or city office by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.
• Manages the daily schedule and calendar for the Executive Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.
• . Makes travel arrangements for the Executive Director, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.
• Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.
• Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.
• Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.
• Oversee and manage the day-to-day operation of the office by handling incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with building and facilities management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.
• May directly supervise one or more Receptionists/Administrative Support team member(s).
• Completes various human resources, financial, administrative, and other reports and analysis, and performs other duties as assigned or as necessary.

The salary range for this position is $80,000 – $90,000

• Compensation is based on geographic location and inidual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.
• Corporate Positions: In addition to the base salary, may be eligible for an annual performance bonus that is based on inidual and company performance.
• Onsite Property Positions: In addition to the base salary, may be eligible for a discretionary weekly, monthly and/or quarterly bonus based on budget.
• Greystar seeks to attract, recruit, advance and retain top talent. Greystar’s compensation strategy is tailored to appropriately reward the skillset and experience that a team member will bring to the organization.

Robust Benefits Offered for Full-time Team Members:

• Medical, Dental, Vision, Life
• 401(k) with Company Match (eligibility required)
• Short-term & Long-term Disability
• Critical Illness/Accident/Hospital Indemnity Plans
• Employee Assistance Program
• Generous Paid Time Off: Time off benefits include vacation, holidays, personal days, and sick time and parental leave

For Union and Prevailing Wage roles compensation and benefits may vary from the listed information above due to Collective Bargaining Agreements and/or local governing authority.

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Title: Contracts Administrative Assistant (Temporary 3-Months)

Location: US National

• Employees can work remotely
• Full-time

Company Description

When you join Renaissance, you join a global leader in pre-K12 education technology. Renaissance’s solutions help educators analyze, customize, and plan personalized learning paths for students, allowing time for what matterscreating energizing learning experiences in the classroom.

Our fiercely passionate employees and educational partners have helped drive phenomenal student growth, with Renaissance solutions being used in over one-third of US schools and in more than 100 countries worldwide! Every day, we are connected to our mission by exemplifying our values: trust each other, win together, strive for the best, own our actions, and grow and evolve

Job Description

Note: This role is a contractor position and is a temporary 3-month assignment under our Contracts / Legal Department.

This role will provide support in the review, negotiation, and management of commercial contracts, including customer and vendor contracts, and maintain our internal repository of contracts. This is a fast-paced, collegial team looking for someone who can excel at independent direction and time management while being a collaborative and open communicator. This inidual shall be the liaison between the customer and Renaissance Contracts Department to ensure compliance throughout various departments and mitigate company risks while meeting the needs of customers.

Contracts Functions & Responsibilities (primary focus):

• Monitor contracts inbox and assign messages to team members or send standard responses
• Handle signatures requests, file fully executed contract documents (Data Privacy Agreements, Contract Agreement, Vendor Agreements, NDA’s etc.)
• Clean and follow up on Contract Agreement records in Client Relationship Management software
• Handle Certificate of Insurance Requests

General Commercial Functions & Responsibilities (additional focus):

• Assists with the intake and review process for data privacy agreements and research agreements in partnership with the Contracts department
• Coordinates and assists with meeting scheduling for team members as directed by Lead Counsel
• Assists with executive meeting material development as need
• Prepares internal and external corporate documents for team member and industry partners
• Coordintaes executive communications, inlcuding taking calls and responding to emails on team’s behalf

Qualifications

Education & Experience

• Minimum of 2+ years of experience in a substantively similar position
• Experience supporting Contracts department, preferably in-house at a company, knowledge of legal requirements involved with contracts
• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking ability
• Excellent attention to detail and exemplary communication both written and verbal skills
• Proven record of reliability and confidentiality
• Experience with Salesforce and Client Relationship Management software is preferable but not required

Additional Information

All your information will be kept confidential according to EEO guidelines.

Salary Range: $18.00 – $22.00 hourly based on national market data and may vary by experience and location.

REASONABLE ACCOMMODATIONS

Renaissance also provides reasonable accommodations for qualified iniduals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local laws. If accommodation is needed to participate in the job application or interview process, please contact Talent Acquisition.

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Coordinator, Volunteer Programs Support

Habitat for Humanity International (HFHI) is seeking to hire a selfmotivated professional to fill the role of Volunteer Programs Support Coordinator. Reporting to the Associate Director Global Volunteer Engagement, the Volunteer Programs Support Coordinator will provide operational, coordination and logistical support for a range of current and future volunteer programs, focusing on training and learning efforts. This role is also expected to provide support to the Volunteering Training and Learning Manager in executing key tasks to advance critical goals to maximize the preparation and engagement of volunteers as the work related to volunteer training and learning expands to cover all types of Habitat volunteers beyond Global Village volunteers in future. The Volunteer Programs Support Coordinator will oversee provision of programrelated support to volunteer groups that Habitat engages; coordinate volunteer onboarding and training registrations; monitor and implement program policies and procedures; coordinate volunteerrelated communications; coordinate postprogram evaluations, feedback and followup; and maintain accurate records in HFHI’s volunteer management database.

This position may be based remotely within the US and requires 10% travel.

RESPONSIBILITIES

Foundational/Overarching Function

Provide USbased Habitat volunteers (and beyond when needed) with excellent support, ensuring that their interactions with Habitat are smooth, timely and wellmanaged and that volunteers are kept informed and are able to access the training and other support they may require at various stages of their journey with Habitat.

Volunteer Support Function

• Provide timely and professional support to volunteers ensuring accurate team tracking and reporting including management of representative mailbox.
• Manage the processing and event registration of responsible volunteer programs, including Habitat and Thrivent Worldwide and Global Village, as well as applications from the Europe and the Middle East region.
• Ensure accurate and timely communications with volunteers engaging in programs under this role’s oversight; respond timely and accurately to inquiries and requests; effectively followup with screening, matching, placement, or training; and coordinate programrelated external communications to volunteers and other stakeholders.
• Maintain accurate event and participant records in the volunteer management database.
• Support program evaluation monitoring and feedback followup.

Product and Process Development Function

• Work on strategic projects as assigned to improve and develop new products, services, and processes related to volunteer program management.
• Propose improvements and follow through with new ways of working and products in relation to volunteer program support.

Volunteer Learning and Training Support Function

• Support in coordinating volunteer learnings and trainings and keep records of training registration and completion.
• Support in content creation for learning resources and training facilitation for delivery to Habitat volunteer audiences.

REQUIREMENTS

• 5+ years of experience in a program support and/or customer service related role.
• 2+ years of experience in a nonprofit setting.
• Previous program or project management experience.
• Proficiency with Microsoft Office, particularly Excel.
• Strong customer relationship management skills.
• Excellent communication skills (written and oral).
• Strong problemsolving skills, and ability to multitask.
• Motivated and detailoriented selfstarter who can initiate projects and identify and implement process improvements.

Active support of HFHI values and commitments:

• Humility We are part of something bigger than ourselves.
• Courage We do what’s right, even when it is difficult or unpopular.
• Accountability We take personal responsibility for Habitat’s mission.
• Safeguarding HFHI requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse, safeguards the rights of beneficiaries and community members (especially children), and promotes the implementation of Habitat for Humanity’s code of conduct.

PREFERRED

Experience working with multicultural teams and in crosscultural settings.

Experience working with volunteers.

The actual salary offered for this role will be based on a variety of factors, including location, internal equity and the candidate’s qualifications and professional experience. HFHI offers a competitive, comprehensive benefits package that varies by country and typically includes vacation leave, sick leave, personal days, health insurance options, retirement plan contributions and life insurance.

For work locations in the US, the salary range for this position is between $16.88-$25.29 per hour. The target hiring range for this position is $17.9-2$20.03 per hour.

Location:

Remote within the US

Job Type:

Fulltime Hourly

Employment Type:

US Employment

Job Function:

Administrative, Operations, US Affiliate

Travel:

10%

About Habitat for Humanity

Habitat for Humanity, founded in 1976, is a global, Christianbased nonprofit organization that grew out of an intentionally multiracial community in rural Georgia. Seeking to put God’s love into action, Habitat brings together people of all faiths and people of no faith to build homes, communities and hope. Working alongside each other, we help families and iniduals build and improve places to call home and achieve the strength, stability and selfreliance they need to build better lives for themselves. Habitat seeks iniduals who have a willingness to affirm these principles and values.

At Habitat for Humanity International, we embrace a history rooted in creating equity and take our mission seriously by courageously committing to a culture and workplace where all staff feel safe, welcome, visible, respected, supported and valued. As an equal opportunity employer, we realize that our success depends upon building an inclusive workforce of erse perspectives and encourage people of varied races, ethnicities, national origins, tribes, religions, ages, gender identities and expressions, genders, sexual orientations, marital statuses, disabilities, veteran/reserve national guard statuses, socioeconomic statuses, thinking and communication styles to work with us.

We also require that all staff take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities (especially children), and all those with whom we work. In line with the prevention of sexual exploitation and abuse, all staff must pass a thorough background screening and will be held accountable to upholding our policies around ethical behavior, including safeguarding and whistleblowing.

Administrative Assistant

Job Title

Administrative Assistant

Duration

Open Until Filled

Work From Home Yes

Work Hybrid Yes

Description

Let’s do great things, together

Founded in Oregon in 1955, ODS, now Moda, is proud to be a company of real people committed to quality. Today, like then, we’re focused on building a better future for healthcare. That starts by offering outstanding coverage to our members, compassionate support to our community and comprehensive benefits to our employees. It keeps going by connecting with neighbors to create healthy spaces and places, together.

Job Summary:

Provides internal administrative assistance to team. Provides administrative support necessary to meet department’s goals and objectives.

This a full-time hybrid position.

Please fill out an application on our company page, linked below, to be considered for this position:

• https://j.brt.mv/jb.do?reqGK=27714769&refresh=true

Benefits:

• Medical, Dental, Vision, Pharmacy, Life, & Disability
• 401K- Matching
• FSA
• Employee Assistance Program
• PTO and Company Paid Holidays

Schedule:

• Full time minimum 7.5 work days with 37.5 work weeks

Requirements:

1. High School diploma or equivalent.
2. 1-2 years of experience in an administrative support function.
3. Typing ability of 50 wpm net.
4. Computer proficiency with Microsoft Office applications.
5. Working knowledge of insurance field, desired.
6. Strong analytical, problem solving, and decision-making skills.
7. Strong organizational and detail orientation skills.
8. Strong verbal, written, and interpersonal communication skills.
9. Ability to work well under pressure with frequent interruptions and shifting priorities.
10. Ability to come into work on time and on a daily basis.
11. Maintain confidentiality and project a professional business image.

Primary Functions:

1. Provide department support functions, including distributing incoming mail, ordering supplies, preparing daily phone schedule, monthly activity reports of trainers’ work in and out of the office, and weekly sales reports.
2. Conference planning and coordination, including arranging for dates, speaker/presentations, facilities, publications/advertising, conference materials, and registration procedures.
3. Report completion, including data gathering, review, analysis, and providing recommendation.
4. Author initial or revised manuals related to department programs or services, including writing, editing, proofing, and completing final drafts.
5. Create and design electronic and/or hard copy materials.
6. Performs other duties as assigned.

Moda Health seeks to allow equal employment opportunities for all qualified persons without regard to race, religion, color, age, sex, sexual orientation, national origin, marital status, disability, veteran status or any other status protected by law.

For more information regarding accommodations please direct your questions to [email protected].

Pay Range

$17.00 Hourly to $19.79 Hourly

Title: Call Center Administrative Assistant

Location: US National

Description

The Call Center Administrative Assistant’s primary goal is to support call center operations by monitoring and maintaining systems, scheduling and assigning employees and preparing payroll. They are responsible for maintaining documentation, keeping an open line of

communication between HR, call center management and agents and for overseeing administrative support.

Reports to: Sr. Manager of Operations

• Responsibilities:
• Generate and circulate daily, weekly and monthly reports
• Tend to dialer functionality and performance
• Assist call center employees with technical issues and related concerns
• Partner with senior management to ensure adherence to company policy
• Cooperate with HR to maintain policies and procedures
• Oversee dialer, CRM, time clock and other systems, adjusting as needed
• Onboard new hires onto the dialer and other systems
• Issue disciplinary action for attendance violations
• Coordinate schedules, appointments and meetings
• Maintain call center records and documents
• Identify opportunities for improvements in call center operations
• Monitor call center activity and trends
• Perform general administrative functions

• High School Diploma or GED
• 3+ years of experience in office administration
• Office management experience
• Strong computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint and Google Workspace
• Exceptional written and oral communication skills
• Excellent interpersonal, decision-making, time-management and organizational skills, with attention to detail.

Also a plus:

• A Bachelor‘s degree in business administration, communications or a related field
• Experience using Paylocity, Convoso, Slack and Skype

Candidates will be considered in totality of their skills and experience versus strict interpretation of requirements.

Job Category

Administrative | Call-Center

Title: Operator – Executive Assistant

Location: Worldwide – Remote

Operator

Dive deep into the world of tech-enabled executive support: Become an integral part of Everest’s mission to redefine how businesses receive unparalleled assistance.

Website | Video Demo | Core Values

The Business Context

At Everest, we are at the forefront of reshaping the executive support industry by perfectly marrying technology and human expertise. Our tech-enabled support service uniquely harnesses the power of cutting-edge technology coupled with human intelligence, offering personalized, round-the-clock assistance globally. Being a part of Invisible Technologies, we stand on a robust foundation of innovative thinkers and proficient professionals. Every day, we strive to empower our clients, and as an Operator, you’ll play a pivotal role in ensuring our clients experience a seamless blend of technology and personal touch in their daily tasks.

Description

The Operator is at the heart of our value proposition, responsible for diligently executing a range of executive support tasks known as delegations. This role is not just about getting the job done; it’s about ensuring that every task is completed with precision, professionalism, and proactiveness. The Operator undergoes continuous professional development to master their category and is constantly on the lookout to expand their skill set. Every day as an Operator is an opportunity to make an impact, learn, and pave the way for advancements within Everest.

Responsibilities

• Efficiently solve delegations across one or more categories ensuring quality and timeliness.
• Commit to continuous learning, seeking ways to elevate your skills and enhance task turnaround time.
• Foster clear communication, seeking assistance when faced with complex tasks.
• Actively participate in internal training programs to bolster category knowledge and proficiency.
• Engage in shadowing opportunities, gleaning insights from seasoned Operators and applying learned best practices.

Requirements

• An analytical mindset with strong problem-solving skills.
• The ability to multitask and navigate through various tasks efficiently.
• Effective communication skills, both verbal and written.
• An enthusiastic approach towards continuous learning and professional growth.
• Availability to work flexible hours to accommodate varying task demands.

Compensation

Type: Hourly

Remuneration: $4/hr

Life & Career

While working with Everest, you’re not just clocking hours; you’re setting the foundation for a career in the booming tech-enabled executive support sector. With flexible work hours, consistent workflow, and ample growth opportunities, your journey with Everest promises to be challenging yet rewarding. We look forward to delving deeper into what you bring to the table during our interviews.

Executive Assistant

at Praxis Labs

Remote

About Us:

At Praxis Labs, we’re on a mission to make workplaces and ultimately society more equitable and inclusive. Praxis Labs is an end-to-end immersive learning platform for soft skills that combines the best of research-driven curriculum and learning science, engaging VR/MR learning experiences, and actionable insights to drive inidual and organizational change.

Praxis Labs was founded by women of color. As a erse team, we bring our lived experiences and unique perspectives to bear as we seek to build the most efficacious and impactful learning experiences. We partner with the world’s leading enterprise brands to inspire more inclusive and innovative organizations that retain talent and support belonging. Our comprehensive approach and insights translate learning into action, driving tangible improvements on workplace culture and policy.

What Success Looks Like:

• Build our demand generation strategy, with an emphasis on driving dark social, word-of-mouth, social media, podcasts, and events & sponsorships with HR and DEI industry associations
• You’ll identify the right marketing mixmessaging, offers and channelsto optimize our marketing budgets and create predictable and scalable marketing-sourced deal flow
• With testing of campaigns and messaging, we’ll refine our ICP and persona targeting to identify companies who have corporate initiatives for DEI learning excellence, accelerating time to close and increasing deal sizes
• Working with your marketing team and cross-functionally with sales, you’ll create alignment and process discipline to improve outcomes from integrated ABM campaigns

Role & Responsibilities:

• Responsible for complete calendar management for the Co-Founder & CEO. Supports scheduling for leadership team members as needed. Seamless managing of administrative tasks (booking rooms, A/V, catering, etc.) and sets up high level meetings with senior management that include several different time zones. Follows up with any post-meeting tasks as required by the CEO.
• Ability to handle highly-confidential material/correspondence that involves senior management, company-wide, including, but not limited to company financials, executive compensation, and HR documents, etc.
• Logistical Planning for Team Retreats (e.g., connecting with vendors, selecting locations, planning activities, booking travel, etc)
• Support with planning Company-wide events (Holiday parties, happy hours, etc.), off-site activities, and other team building moments
• Support with All Team Meetings (Preparing shell decks and sending follow reminders)
• Sending gifts for anniversaries, birthdays, and big events
• Assist with Onboarding new team members (e.g., scheduling Calls, Board Approvals, Shipping Devices, etc.)
• Support with team Ad-hoc requests as needed (e.g., Updating I-9 Forms, Board Approvals, Shipping Devices, etc.)
• Support coordination for Board Meetings, working closely with the LT in preparing documents, supporting documents, and prep meetings.
• Work with marketing and sales on external speaking engagements providing assistance in administrative support and preparing CEO for events. Arrange travel itineraries as necessary.

Ideal Qualifications:

• Passion for our mission and commitment to ersity, equity, inclusion, and justice
• Experience in handling a constantly changing calendar and coordinating meeting rooms/conference centers and all logistical and AV support
• Able to travel for off-sites (domestically)
• Strong planning skills for business events, meetings, social events, etc.
• Confidence and comfort working with high-profile internal and external executives
• Excellent organization and time management skills
• Strong PC skills required Outlook, Microsoft Office Suite, etc.
• Excellent verbal and written communication skills
• Ability to think strategically, execute methodically, and troubleshoot in real-time

The pay range for this position at the start of employment is expected to be between $50,000 and $75,000/year. However, the base pay offered may vary depending on multiple factors, including job-related knowledge, skills, experience, market factors, location, and business need.

What you’ll love about us:

• We are a erse, interesting, caring and inclusive group of folks
• Fully Remote; #workfromanywhere
• We offer competitive compensation, employer paid health, medical and dental benefits
• 401k with employer match
• We believe everyone is an owner in the company, which is why all full-time employees receive equity in the business
• Flexible paid time off unlimited vacation, and sick days & paid parental leave
• Company retreats, holiday parties, and opportunities to gather virtually and in person
• Reimbursements for wellness, continuing education, & more

Studies have shown that women, people of color, and those from underrepresented groups are less likely to apply to jobs unless they check every box in the job description. That said, if you’re genuinely excited about the opportunity and worried you don’t meet all the requirements, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

Praxis Labs is committed to developing a barrier-free hiring and interview process and work environment. If you require any accommodation at all, please email our People Operations Team at [email protected] and we’ll work with you to meet your accessibility needs.

Praxis Labs is proud to be an Equal Opportunity Employer and is committed to a erse and inclusive workplace. We believe that a successful organization is one that celebrates its employees for who they are, who they love, and the unique lens through which they experience the world. Praxis Labs does not discriminate based on race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or other legally protected status. We understand that our differences make us better. They empower us to learn from each other, lean on each other, and create a product and community that models the behavior we hope to see in others.

Executive/Administrative Assistant

USA

000300 – Human Resources United States

Description

Position: Executive/Administrative Assistant

Location: USA Remote – not in Washington State

At Marvel Marketers, it is our goal to make clients incredibly successful through Expert Services, Strategic Partnerships, and Training. We work with some of the largest brands across the globe and need the best and the brightest to make them successful.

As the Executive/Administrative Assistant, you will be given the responsibility to support our Leadership Team. This position requires someone who is organized, flexible, resilient, a master learner, tech savvy, intellectually curious, a master multi-tasker, exceptional with time management and possesses interpersonal and communication skills for successful interaction with a variety of iniduals.

The inidual in this position should have a keen understanding of how to proactively anticipate the executive’s needs and bring together the appropriate people and resources to get the job done.

Essential Responsibilities and Functions, include but are not limited to:

• Provide support to the Marvel Marketers leadership
• Manage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Schedule & Book domestic & international travel following company guidelines & standards.
• Prepare & submit accurate expense reports in a timely manner.
• Provide other support to Executive Leadership with personal matters as needed
• Proactively develop relationships with key internal contacts, gaining recognition as a team resource.
• Perform clerical duties including but not limited to mail collection, processing, answering phones, ordering office supplies, filing and reporting.
• Provide logistical employee on-boarding & off-boarding support
• Provide support for employee engagement activities
• Provide support in generating reports, proposals, presentations & other documents.
• Provide other HR support
• Anticipate the executives’ needs and proactively bring together appropriate people and resources.
• Other duties, as needed.

Minimum Knowledge, Skills and Abilities:

• 4+ years of experience in providing administrative support services to executives.
• Be energetic, flexible, professional, with top-notch organizational skills, a sense of humor, and a can-do attitude
• Strong technical aptitude and knowledge of Google Suites and Microsoft Office
• Ability to create and maintain a highly efficient filing and retrievals system using various software packages and Google Drives
• Experience with travel booking
• Experience planning activities
• Outstanding communication skills
• Strong interpersonal skills and the ability to build relationships
• Experience handling confidential information in a professional and discreet manner
• High skill level in time management to effectively schedule activities and meet deadlines

Who thrives with us:

• People who want to learn, but are self-motivated in learning from their projects
• People who enjoy the really hard problems
• People who enjoy having too much vs. too little to do
• People who like creating from nothing ( We still need a lot built to support our growth)
• People who understand how to build and maintain relationships with their coworkers and their clients
• People who like making others successful and understand the value of that as much as making themselves successful
• People who leave their ego’s at home and really enjoy working with other brilliant people

Marvel Marketers is an Equal Opportunity Employer

Benefits:

• 401(k)
• 401(k) Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (Sick Leave and Vacation Leave)
• Life Insurance
• STD and LTD Insurance

Interim Executive Assistant

[Contract]

US – Remote

Course Hero, Inc. is now Learneo!

Learneo is a platform of builder-driven businesses, including Course Hero, CliffsNotes, LanguageTool, LitCharts, Quillbot, Scribbr, and StudentBrands, all united around a shared mission of supercharging productivity and learning for everyone. We attract and scale high-growth businesses built and run by visionary entrepreneurs. Each team innovates independently but has a unique opportunity to collaborate, experiment, and grow together, and they are supported by centralized corporate operations functions, including HR, Finance, Legal, and Executive Operations.

We are seeking an experienced Executive Assistant to support Learneo’s Founder/CEO, CFO/COO, and General Counsel. This is a contract position requiring a commitment of 40+ hours per week, with availability online between 8am-6pm PT Monday-Friday. The successful candidate will possess superior organizational and communication skills, including direct experience supporting multiple C-suite executives. In addition to calendar management, you will have the opportunity to contribute to high impact projects in which the executive team is involved (i.e. Board of Directors meeting prep, Company Town Hall meetings, Senior Staff meetings, Executive Offsite planning, Corporate Development support). This assignment will begin as soon as possible and end at the end of February 2024. While we cannot guarantee anything beyond this date, there is the possibility of the contract extending or converting to a full-time opportunity.

Here are some ways you’ll make an impact:

• Provide administrative support and ad-hoc project management for Learneo’s executive team
• Help prioritize and manage the leaders’ time and ensure they are available and prepared for the most high-impact needs of the business
• Handle all inbound and outbound meeting requests and manage calendars accordingly, including corporate development related meetings and touchpoints with Learneo’s business-line leaders from across the globe
• Own the logistics and planning for events, trainings, and meetings involving the Executive team, including:
  • Partner with key stakeholders to prepare for Senior Staff, Board of Directors, Town Halls, etc.
  • Document meeting minutes, lead meeting communications, and ensure action items are clear and accounted for
  • Plan and coordinate the logistics of departmental offsite meetings/gatherings, including partnering with outside vendors, booking travel arrangements, and providing basic project management to internal stakeholders
• Prepare expense reports, process POs, and provide other ad-hoc administrative support as needed

Are you our Interim Executive Assistant?

• 5+ years of experience in an Executive Assistant role where you have been the primary administrative partner for multiple C-level executives
• Previous experience providing basic project management support, particularly for events and large departmental meetings that involve cross-functional collaboration and hard deadlines
• Proven ability to manage complex calendars, including scheduling internal and external meetings that are urgent, important, and across multiple time zones
• A proactive approach to problem solving with a keen ability to anticipate roadblocks, think critically, and act with urgency and sensitivity
• Extreme attention to detail and excellent organizational skills
• Ability to take on ambiguous requests with resourcefulness, foresight, and determination
• Clear and respectful communicator, both written and verbal
• Demonstrates the utmost professionalism and poise, including the ability to exercise good judgment, discretion, and confidentiality
• Advanced knowledge of Google Apps (Calendar, Sheets, Docs, Slides) and savviness with other systems (i.e. Business Spend Management programs)
• Committed to fulfilling the duration of the contract (expected to end in February 2024)
• Proven ability to work effectively in a fully remote environment

For contractor positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records. Other locations: IL, MA, NJ.

Research shows that candidates from underrepresented backgrounds often don’t apply for roles if they don’t meet all the criteria. We strongly encourage you to apply if you’re interested: we’d love to learn how you can amplify our team with your unique experience!

In accordance with California, Colorado, New York, and Washington law, the hourly rate for this role if filled in any of these states is $41-75 per hour. The base pay for this position is dependent on multiple factors, including candidate experience and expertise, and may vary from the amounts listed above in accordance to a market-based pay structure.

#USRemote

Equal Employment Opportunity Statement (EEO)

We are an equal opportunity employer and value ersity and inclusion within our company. We will consider all qualified applicants without regard to race, religion, color, national origin, sex, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or ability status. We will ensure that iniduals who are differently abled are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment as provided to other applicants or employees. Please contact us to request accommodation.

About Course Hero:

Course Hero is on a mission to help students graduate, confident and prepared. The online learning platform offers over 60 million course-specific study resources created by and for students and educators, as well as 24/7 tutor help. More than 65,000 verified college educators use Course Hero to collaborate with other faculty and share resources to hone new strategies for instruction. Everyday, students, educators and tutors help more than 20 million students make every study hour count.

We have an awesome team and a truly engaging culture. We are customer-focused, collaborative, responsible, gritty, and we love to learn. Our bold mission is to help students graduate confident and prepared!

We are not the only ones that think we’re onto something big. Course Hero has been recognized as one of the 2021 Top 100 Best Places to Work in the Bay Area, Top 50 Best Paying Companies in the Bay Area, Top 100 Most Transparent Companies, and in the Top 50 Most Transformational Companies in Education Technology. Read up on some of our recent news coverage, blog, and learn more about us to see what it is like to work with our team.

Corporate Senior Travel Specialist

Job Locations US-Remote

Job ID

2023-2959

Division

ALTOUR

# of Openings

1

Category

Travel Agent

Max

USD $32.32/Hr.

Min

USD $17.27/Hr.

Overview

To facilitate professional, accurate, cost-effective travel arrangements for all clients within their company’s guidelines and standards of excellence for customer service. Ability to multi-task in fast-paced work environment.

Work Schedule is M-F from 12 noon to 9PM EST

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and inidual performance.

Responsibilities

• Completes travel arrangements for clients’ air, hotel, car rentals, trains, tour, and ground arrangements at the lowest possible price within corporate travel guidelines.
• Follow and suggest improvements in company procedures in the areas of customer service, documentation of PNRs and profiles, ticketing, invoicing, attendance, accuracy of work etc.
• Maintains ownership of each record until departure to ensure all details (including seat assignments, meal preferences, upgrades, etc.) are completed to the client’s satisfaction.
• Researches and provides solutions to any travel related problem clients may have experienced with arrangements made by ALTOUR with total management awareness and participation.
• Stays fully informed on all airline rules and regulations, tariffs, and fare requirements and accurately applies this knowledge to all travel arrangements.
• Is available for and receptive to training opportunities.
• Is Sabre proficient and maintains Sabre skills with relevant training.
• Has knowledge of and understanding of re-routing and exchange processes.
• Stays abreast of technology and industry knowledge, especially with intranet tools provided by ALTOUR.
• Problem resolution to always include management.
• Assists other agents on the account.
• Performs other office functions as needed and seeks ways to personally add to the overall efficiency of the operation.

Qualifications

• Overall travel industry knowledge and experience
• Essential; Must have excellent communication skills and enjoy working with high level global clientele.
• 7 – 10 years Sabre computer knowledge and proficiency.
• Competent with all aspects of ticketing transactions.
• Proficient with International Itineraries and rate structures.
• Knowledge of online booking tools a must.
• Experienced and comfortable with premium travelers.
• Attention to detail/conscientiousness/flexible
• Problem solving and initiative
• Interpersonal communication and relationship building skills
• Willingness to learn new functions and to enhance existing skills
• Patience and flexibility
• Minimum 7+ Years Industry Experience
• Regular and dependable attendance and punctuality are required.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

Benefits Assistant

(Temporary – Part time)

Remote 

People – Employee Experience

Temporary/Contractor

Remote

Restaurant365 is a SaaS company disrupting the restaurant industry! Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” … and we want that for you too!

Be a part of something exciting, as we are disrupting the restaurant industry! Restaurant365 is the leading provider of restaurant software solutions. We are looking for that “special ingredient” to join the people team as you manage and own the front of the house. As the Office Manager, you will have full autonomy to help invest in our epic culture. You are invited to bring your authentic self into the Irvine office where we provide flexibility, a creative space, and a rewarding environment. Helping restaurants thrive is our passion; if you are looking for a place to Relentlessly Seek Greatness, we want to hear from you!

How you’ll add value:

• Provide administrative support with the highest level of confidentiality and professionalism
• Work independently or with others to complete special projects through software programs such as PowerPoint, Excel, ADP.
• Assist with People Team initiatives
• Additional duties may be assigned when necessary
• Must be able to work Pacific time
• Hourly Role: $30 per hour
• 6 Month Assignment

What you’ll need to be successful in this role:

• 2+ years of administrative experience
• Discretion, integrity, and confidentiality
• Ability to work independently, set priorities and handle multiple tasks with a high level of efficiency and little or no supervision
• Proficient in Microsoft Office Suite including Word, PowerPoint, Outlook, and Excel; knowledge of Adobe suite preferred
• Capable and confident communicator with a strong positive personal presence; possess highly effective communication skills; must be approachable, hardworking, and enthusiastic
• Must be customer service oriented, a team player, and very responsive to needs and requests of others
• The ability to be adaptable, flexible, and dependable is a must

Why join our amazing team?

#BI-Remote

• We’re a community that prides itself in creating innovative solutions and producing quality work
• Our product is the secret ingredient that makes a real difference to restaurants nationwide
• The open concept work environment that we’ve created is causal, collaborative, and cultivates communication

R365 is an Equal Opportunity Employer and we encourage all forward-thinkers who embrace change and possess a positive attitude to apply.

Client Representative – Executive Assistant

Location: Worldwide – Remote

Start a career in tech: Join the team that’s supporting the latest cutting-edge tech-enabled executive support service.

Website | Video Demo | Core Values

The Business Context

Everest is a cutting-edge tech-enabled executive support service that seamlessly blends technology with human expertise. Our mission is to empower iniduals and organizations to reach their maximum potential, freeing up valuable time by automating and streamlining their everyday tasks. Everest operates at the intersection of technology and human support, providing a unique, personalized experience for each of our clients. We are committed to understanding our client’s specific needs and preferences, enabling us to deliver highly effective, tailored solutions. Our approach to executive support is unlike any other. We believe in the power of combining technology with human intelligence to deliver unparalleled support, 24/7, around the globe. With our innovative approach, Everest is redefining the boundaries of executive support and setting new standards in the industry. As a business unit of Invisible Technologies, Everest is backed by a team of highly skilled professionals and innovative thinkers. Together, we are pushing the boundaries and shaping the future of executive support. At Everest, we aim to conquer the highest peak, working tirelessly to ensure that our clients have the tools and support they need to do the same. Join us as we embark on this exciting journey, scaling new heights, and making a significant impact along the way.

Responsibilities

• Foster a long-term partnership by cultivating a relationship of trust with the client.
• Manage client’s tasks and proactively prioritize them.
• Engage and handle all client communication through multiple platforms.
• Seek clarification on assigned tasks when necessary, eliminating any ambiguity.
• Take full responsibility for assigned clients, gaining an in-depth understanding of their needs, goals, and aspirations.
• Demonstrate a proactive approach by anticipating client needs, striving to achieve a genius’ stage where client needs are predicted and fulfilled proactively.
• Identify potential areas for service extension, thereby broadening our business engagement with the client.
• Document and consistently refine our knowledge of each client’s unique profile.
• Provide transparency and offer insightful data to the client, enabling informed decision-making.
• Conduct client briefings either in written format or via Zoom, based on the client’s preference.
• Act as the final quality assurance checkpoint before delivering completed tasks to the client.
• Resolve and operate on client tasks when needed.

Requirements

• Superior verbal and written communication skills.
• Proven ability to understand and navigate large, intricate systems.
• Advanced project management skills.
• An organised, reliable, and systematic approach to work.
• Availability during regular EST business hours.
• Prior experience in either virtual or in-person executive assistant roles It’s a plus.
• Proficiency in inbox management, scheduling, and calendar management It’s a plus

Mandatory Requirements

• Proactive: Proactivity is essential because an expert Executive Assistant needs to anticipate the needs of their executive and the organisation as a whole. They should not wait for instructions but should take the initiative to identify potential issues, streamline processes, and offer solutions. Being proactive also means staying ahead of deadlines and handling tasks before they become urgent.
• Resourceful: Resourcefulness is crucial for an Executive Assistant because they often have to work with limited resources, whether it’s time, budget, or personnel. They should be skilled at finding creative solutions to problems, making the most of available resources, and thinking outside the box. This trait allows them to handle unexpected challenges effectively and efficiently.
• Adaptable: The business environment is constantly changing, and an expert Executive Assistant must be adaptable to navigate these shifts successfully. They should be open to learning new tools and technologies, adjusting to different working styles, and accommodating shifting priorities. Adaptability ensures that they can support their executive in an ever-evolving landscape.
• Tenacious: Tenacity is a key trait because an Executive Assistant often faces complex and demanding tasks. They need to persevere through challenges, maintain a positive attitude, and ensure that tasks are completed even when faced with obstacles. Tenacity is particularly valuable when it comes to managing multiple projects and dealing with high-pressure situations.
• Collaborative: Collaboration is a fundamental trait for an Executive Assistant because they often serve as a bridge between their executive and various departments within the organisation. They need to work closely with colleagues, peers, and external contacts to gather information, coordinate projects, and ensure smooth communication. A collaborative mindset fosters teamwork, enhances efficiency, and helps build strong working relationships, which are essential for the success of both the executive and the organisation.

Additionally, for our organisation, there are certain tools and proficiencies that are necessary for success. These include:

• Native or Expert level English Proficiency
• Tech Savviness: We need our Executive Assistants to be truly digitally native, as there are so many different tools, platforms, and software options we use for our various clients. Slow typing or an inability to adapt to new platforms could cause serious delay.
• ClickUp or other Project Management tools
• Google Calendar
• Nice to Have’s: Expense reporting or travel management software and/or platforms

Compensation

Fixed Rate: Pay begins at $1,050 with a clear path to promotion.

Expected work hours: 40-50 hrs/week

Life & CareerIdeally, you are available between EST or PST time zones. The work is steady, the hours are flexible, the work is enjoyable, and leaves room for advancement into more senior roles and project management roles on the team as the project expands. We’re keen to share more in interviews.

Administrative Assistant 2

locations

• Work at Home – Kentucky
• Remote Oklahoma
• Remote Ohio
• Remote North Dakota
• Remote North Carolina
• Remote New York
• Remote New Mexico
• Remote New Jersey
• Remote New Hampshire
• Remote Nevada
• Remote Nebraska
• Remote Montana
• Remote Missouri
• Remote Mississippi
• Remote Minnesota
• Remote Michigan
• Remote Massachusetts
• Remote Maryland
• Remote Maine
• Remote Louisiana
• Remote Kentucky
• Remote Kansas
• Remote Iowa
• Remote Indiana
• Remote Illinois
• Remote Idaho
• Remote Georgia
• Remote Florida
• Remote District of Columbia
• Remote Delaware
• Remote Connecticut
• Remote Colorado
• Remote California
• Remote Arkansas
• Remote Arizona
• Remote Alaska
• Remote Alabama
• Remote Wyoming
• Remote Wisconsin
• Remote West Virginia
• Remote Washington
• Remote Virginia
• Remote Vermont
• Remote Utah
• Remote Texas
• Remote Tennessee
• Remote South Dakota
• Remote South Carolina
• Remote Rhode Island
• Remote Puerto Rico
• Remote Pennsylvania
• Remote Oregon

time type

Full time

job requisition id

R-320213

Description

The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

Responsibilities

The Administrative Assistant 2 transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software. Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff. Uses office equipment such as photocopiers, faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Required Qualifications

• Proficient in Microsoft Outlook, Word, and PowerPoint
• Ability to manage multiple or competing priorities
• Strong attention to detail
• Capacity to maintain confidentiality
• Strong organizational skills
• Must be passionate about contributing to an organization focused on continuously improving consumer experiences
• Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

• Associates or Bachelor’s Degree
• Proficient in Microsoft Excel and Access
• Previous administrative or related experiences
• Experience with internet research and proof-reading/editing

Additional Information

“This is a remote nationwide position”

Scheduled Weekly Hours

40

Pay Range

The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and inidual pay decisions will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.

$43,400 – $59,600 per year

This job is eligible for a bonus incentive plan. This incentive opportunity is based upon company and/or inidual performance.

Description of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, Humana) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

Title: Executive Administrative Assistant

Location: United States – Remote

Full time

Are you passionate about being part of a team that delivers extraordinary care to help iniduals and businesses prepare for and protect their retirement? If so, then Nationwide Financial could be the place for you!

This Executive Assistant role will provide critical support to three AVP positions within Annuity Distribution. This inidual must be proactive, collaborative, detail oriented and able to manage several competing priorities. The right candidate will deliver high quality work with exceptional care through their project management, problem-solving, and creativity skills. The successful candidate must be proficient in PowerPoint.

This role is open to hybrid work at the Columbus, Ohio or Scottsdale, Arizona office or fully remote work. The work schedule will fall within 8am – 5pm EST.

Compensation Grade: D3

#LI-REMOTE

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you’ll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You’ll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities:

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader’s personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader’s attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an inidual contributor role.

Typical Skills and Experiences:

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.

Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values: Regularly and consistently demonstrates Nationwide Values.

Job Conditions:

Overtime Eligibility: Eligible (Non Exempt)

Working Conditions: Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

We have an array of benefits to fit your needs, including: medical/dental/vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more.

Administrative Associate

(Temp)

Remote

Temporary

Navia Benefits Solutions

Entry Level

This position is primarily focused on Navia’s client elections and import processes queues. They will act as a subject matter expert in their day-to-day activities and help staff with misc. projects.

Essential Functions

• Monitor Administration emails/Salesforce queue cases and respond within 24 hours.
  • Manage Triage hours; respond same day.
  • Pull file receipts into import inbox.
  • Pull election forms into Laserfiche.
• Work with internal partners, brokers, and clients to resolve file issues/discrepancies.
  • Reaching out about file issues; saving correspondence
• Other duties/projects as assigned inidually or as a team.

Qualifications

• Demonstrated Ability to work independently.
• Able to mentor other team members.
• Above average Excel skills (data manipulation)
• Self-Motivated work style
• High attention to detail
• Strong written and verbal communication skills.
• Approach all tasks with a customer service attitude.

Location-This is a remote

Salary-$18.00

Remote jobs are only available in the following states: AZ, CA ,CO, FL, GA, HI, IL, IN, KS, MI, MN, MO, MT, NC, ND, NE, NJ, NV, NY, OH, OR, PA, TN, TX, UT, AND WA

Sr Admin Assistant Global Inventory Management

• Remote or Hybrid
• 1000 Nicollet Mall, Minneapolis,MN 55403-2542
• Full time
• R0000316366
• The pay range per hour is $23.13 – $41.63

Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves.Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation.Find competitive benefits from financial and education to well-being and beyond at https://corporate.target.com/careers/benefits.

About us:

Target is an iconic brand, a Fortune 50 company and one of America’s leading retailers.

Keeping one of the most loved and recognized brands at the top of its game is no small task. It takes the talent and vision of a world class Administrative Support organization. We are strategic partners who balance the goals of the business with the needs of iniduals and teams. We embody the very best of Target: new ideas, resourcefulness, quick and precise execution, creativity, professionalism and a fun and positive team culture. Do you pride yourself on building deep and broad relationships? Can you learn the nuances of a large, multifaceted business? Are you skilled at anticipating challenges and proposing solutions for your leader and team? Have you mastered the arts of organization, communication and collaboration? If so, you will be a key player in an organization that positively impact thousands of people who love to shop and work at Target.

As a Senior Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Target’s values and demonstrating the utmost poise, professionalism and leadership. You’ll offer a level of service that goes above and beyond the basics. You’ll successfully manage multiple priorities and processes while staying up to date on an ever-changing retail marketplace. Bring your ability to anticipate your leaders’ needs and proactively solve problems before they arise. Confidentiality, flexibility and exceptional time management will be key to keeping things running smoothly. Core responsibilities of this job are described within this job description. Job duties may change at any time due to business need.

About You:

High School diploma or equivalent experience 2+ years of administrative experience or similar experience Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally Flexible, resilient and nimble; comfortable working in grey areas that are constantly changing Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks Exceptional ability to prioritize, problem-solve and make decisions High attention to detail Experience using Microsoft Office preferred Four-year degree preferred

This position may be considered for a Remote or Hybrid (known internally at Target as “Flex for Your Day”) work arrangement based on Target’s needs. A Remote work arrangement means the team member worksfull-time from home oran alternatelocation that’s not a Target location, does not have a desk at a Target location and may travel to HQ up to 4 times a year. A Hybrid/Flex for Your Day work arrangement means the team member’s core role may be performed either remote or onsite at a Target location depending upon what your role, team and tasks require for that day. Work duties cannot be performed outside of the country of the primary work location, unless otherwise prescribed by Target.

Americans with Disabilities Act (ADA)

Target will provide reasonable accommodations with the application process upon your request as required to comply with applicable laws. If you have a disability and require assistance in this application process, please visit your nearest Target store or Supply Chain Facility or reach out to Guest Services at 1-800-440-0680 for additional information.

Calendar Assistant

REMOTE

CUSTOMER SUCCESS

Full-Time, Remote / Hourly, Non-Exempt / Includes Benefits, PTO, Equity

Steno is growing! We’re looking for a Calendar Assistant to join our winning team!

Who are you?

Reporting to our Court Reporter Manager, you’ll be responsible for developing and managing relationships with court reporters in all markets. You should feel comfortable working collaboratively on a team, but confident operating with a high level of independent discretion.

Your day-to-day will include a large volume of scheduling and administrative duties. If you love coordinating many moving parts, solving puzzles, and pulling through in a time crunch, then this role is for you. You’ll also have the opportunity to work cross-functionally with other teams to provide feedback from our front lines to help position Steno in the marketplace as a top Court Reporting Agency to work with.

On a regular basis you’ll:

• Develop and foster relationships with Court Reporters in all markets; our court reporters should feel as if they are an extension of the Steno team.
• Use Steno’s scheduling tools to book Court Reporters for depositions, ensuring accurate information and timely follow-up. You’ll go out of your way to assist and remove any friction.
• Understand deeply the nuances of the Court Reporter functions and be able to discern and manage conversations related to rates or invoices fairly and professionally.
• Analyze Steno’s job pipeline to recruit and vet new Court Reporters in order to keep pace with demand.
• Partner with our Marketing team on campaigns to build Steno Court Reporter groups and talent pools. You’ll help to develop programs that build awareness and trust in Steno within the Court Reporter community.
• Proactively track assignment deadlines and follow-up with Court Reporters to ensure timely delivery of transcripts to clients.
• Understand Steno’s processes and tools and use this knowledge to train Court Reporters and promote best practices.
• Collaborate with Steno’s operational leaders to advocate for the Court Reporter experience, provide feedback, and come up with innovative ideas to help improve processes.
• Design programs that ensure a high standard on the delivery of services for Steno’s clients.

You’re gonna crush it if:

• You have prior experience at a Court Reporting agency. While this isn’t required, it’s strongly preferred.
• You’re proficient on Mac and PC and have the ability to pick up new systems quickly (Google Drive experience is a plus!).
• You have experience with CRM systems, or willingness to learn.
• You have amazing customer service skills, operate with a hospitality mindset, and are highly reliable.
• Your written and verbal communication skills are out of this world.
• You’re detail-oriented, highly organized, and professional. You’ll excel if you’re comfortable wearing multiple hats and working in a fast-paced environment.
• You’re an analytical thinker, able to pull reports and use tools to answer business questions.
• You’re excited and passionate about creating deep relationships with Steno Court Reporters, but also comfortable managing difficult conversations when needed.
• You have the desire to work with a tech start-up and are enthusiastic about the opportunity to grow on our team.

Compensation & Benefits

• Hourly $19-$22
• Health, Vision, & Dental Benefits – generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental
• Wellness/Mental Health – shared benefits to be used among employees and families
• Flexible Paid Time Off – allowing employees to find balance in their lives
• Options of Equity – we know our success is nothing without our team
• Access to a 401k, a home office setup, and a monthly stipend to cover internet/phone – and more!

Sourcing & Meeting Manager

locations

United States – Virtual Location

time type

Full time

job requisition id

J-63152

Amex GBT is a place where colleagues find inspiration in travel as a force for good and through their work can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Ready to explore a career path? Start your journey.

Sourcing & Meeting Manager

Basic Purpose: Develop and expand the project account relationship by providing comprehensive expertise and leadership to GBT and to major clients, through the sourcing and planning of programs, providing client and team consultation, support and training, and running special projects. To function as primary client liaison and lead for assigned programs. Handle corporate meetings and events through the implementation of strategy and negotiations, sourcing, contracting, delivery of objectives, and execution of logistics. Work closely with client contact to understand and meet program objectives/outcomes.

Reporting and Working Relationships: Reports to Team Leader. Working relationship with clients and third-party suppliers.

Required Qualifications

• A minimum of 5 years professional experience in the meetings & events industry.
• A minimum of 2 years professional experience sourcing and negotiating terms and conditions for hotel meeting & event contracts.
• CVENT sourcing experience.

Job Responsibility

PROCESS MANAGEMENT: 30%

• Review meeting request and conducts meeting qualification call with client.
• Develop and implement program and profit/negotiation strategy to achieve the best price and/or improvement consideration with suppliers, supporting the specific needs of the client.
• Apply knowledge of domestic and international destinations to recommend appropriate sites. Maintain knowledge of new destination options, value-priced destination options and promotional offerings.
• Gather all the information vital to accurately source and place an event on behalf of a client, including standard availability grids from designated technology tool.
• Initiate RFP process to secure appropriate room blocks, logistical event needs, and pricing from hotels and other suppliers.
• Qualify proposals to determine if appropriate and competitive.
• Negotiate and confirm critical program components with supplier(s) and team, using basic terms and conditions, and/or modifying pre-existing master policies to meet inidual client requirements.
• Review all supplier contracts prior to finalization, ensure both program specific and generic terms and conditions are accurate and legally protective of both American Express M&E and the client, including attrition dates, cancellation policies, etc. Use appropriate authorization and addendum form to ensure consistency and accuracy.
• Conduct final negotiations with selected suppliers for the best possible pricing and concessions to meet savings and spend expectations.
• Provide supplier with all appropriate documentation at sale notification including itinerary, supplier contracts, etc.
• Build meeting records in the designated meeting management system and complete all internal documentation for the program prior to turnover.
• May participate in program re-negotiations or cancellation negotiations, as required.
• Achieve appropriate benchmarking metrics as per client or company requirement.
• Completes project timeline, establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details.
• Handles any hotel needs, destination management company (DMC), air and third-party contracts. Monitors attrition dates, cancellation policies and ensures contracted services are implemented.
• Communicates between Web Builder and clients with respect to web requirements on assigned programs.
• Coordinates and may attend site inspections as needed.
• Partners with designated team to communicate registration and air needs, status meetings and continuous communication throughout program.
• Coordinates all program details and produces a program itinerary / working agenda that outlines all program specifics and requirements.
• May conduct program debrief with client.
• Works with accounting to complete final bill, reviews and reconciles final billing prior to final invoicing to client.
• Onsite event execution.
• Ensures consistency of client branding guidelines.
• Maintains accurate records, system input, and complete file management as outlined in GBT and client policies and procedures.
• Evaluates program impact and reassesses objectives and outcomes; plan for continuous improvement.
• Able to assist with any level of event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, etc.
• Outlines strategy, communication plan, and process for assigned programs.

FINANCIAL MANAGEMENT: 25%

• Handles overall program budget, reviews and audits all program related billing for accuracy.
• Tracks and reports expenses to clients and communicates changes to them on a consistent basis.
• Is responsible for documentation of negotiated savings by client.

LEADERSHIP AND RELATIONSHIP MANAGEMENT: 30%

Relationship Management

• Provides leadership to team and promotes positive team environment as a positive role model.
• Works closely with client on a day-to-day basis to ensure program objectives are performed.
• Maintains proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction.
• Acts as lead, communicates program requirements to team as needed; works closely with support departments to exceed client requirements and objectives.
• Partners with third party suppliers to arrange their services.
• Conducts regularly scheduled status meetings with client and stakeholders from pre-launch through program operation.
• May be requested to lead VIP special projects and supervise VIP logistics.
• Develops strategic partnerships with multiple contacts within client and supplier organizations.
• Acts as an extension of the sales team and as sole GBT representative during site inspections and program operations.

Leadership

• Leads special projects as assigned by the leaders.
• Participate in client presentations as requested.
• Provide back-up support for leaders.
• Review processes and develop new SOP’s as needed.
• Communicate leads and assist with costing, proposals, letters of agreement, and deliverables on renewal business for the account, i.e. destination expertise and budget development.
• Holds self and others accountable for business results.
• May assist with on boarding of new employees.

OTHER: 15%

• Works on special projects as assigned by the Director or Operations Manager.
• May require travel to destinations worldwide, in support of client site inspections and/or program operations. There is an inherent risk associated with all travel, often as a result of extraordinary circumstances. Therefore, during an emergency, it is your duty to provide the necessary guidance and leadership, and to promote the safety of the client, travel participants and other GBT employees by implementing or supporting prescribed crisis procedures.
• Keep abreast of industry standards and trends related to responsibilities.

Qualifications

• Minimum of five to seven years experience in meeting management/hotel procurement required.
• CVENT experience required.
• Consistent track record to promote change and efficiencies within an organization.
• Must speak English fluently. Oral and written presentation skills required.
• Consistent track record to understand and suggest technology solutions to business partners.
• Ability to travel by airplane, boat, rail and/or car 25-35% of the time.
• Consistent track record in developing budgets and implementing costing strategies.
• Extensive domestic destination knowledge required, international a plus.
• Prior successful experience in developing, managing, and maintaining key client and supplier relationships.
• Prior experience being consultative with clients.
• CMP designation a plus.
• Prior experience in effectively handle multiple projects/demands.
• Solid understanding of program/event management.
• College degree preferred.
• Confirmed skills for technology and/or software solutions and analytical skills required.

Computer Skills

MS EXCEL – INTERMEDIATE – Required MS OUTLOOK ADVANCED – Required MS POWERPOINT – INTERMEDIATE – Required MS WORD – INTERMEDIATE – Required WINDOWS – INTERMEDIATE – Required

Main Competencies

Ability to Learn and Analyze Adaptability & Resourcefulness Creativity/Innovation Financial Planning/Management Initiative Judgment & Decisiveness Negotiation Oral Communication Oral Presentation Planning & Organizing Process Management/Operation/Control Professional Knowledge Quality-of-Service Orientation Team Orientation/Management Technical Knowledge Tenacity/Resilience Tolerance For Stress Written Communication

Location

United States – Virtual Location

The US national annual base salary range for this position is from $46,000 to $93,000. The national range provided includes the base salary that GBT expects to pay for the role. Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance. For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

GBT 2023 Benefits-at-a-Glance

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• Wellbeing resources to support mental and emotional health for you and your immediate family.
• And much more!

All qualified applicants will receive equal consideration for employment without regard to age, gender identity (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, race, color, religion, creed, national origin, disability, veteran status, citizenship or marital status. It is our policy to maintain an equal-opportunity environment free from intimidation, harassment or bias for our candidates, colleagues, clients and suppliers.

We are committed to providing reasonable accommodation to iniduals with disabilities. Please, let your recruiter know if you need an accommodation at any point during the hiring process. For more details, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about checking every box;” please apply anyway. You may be exactly the person we’re looking for!

Vehicle Administration Coordinator

locations Remote – USA

time type Full time

job requisition id JR103085

About Fisker Inc.

California-based Fisker Inc. is revolutionizing the automotive industry by developing the most emotionally desirable and eco-friendly electric vehicles on Earth. Passionately driven by a vision of a clean future for all, the company is on a mission to become the No. 1 e-mobility service provider with the world’s most sustainable vehicles. To learn more, visit www.FiskerInc.com – and enjoy exclusive content across Fisker’s social media channels: Facebook, Instagram, Twitter, YouTube and LinkedIn. Download the revolutionary new Fisker mobile app from the App Store or Google Play store.

Role Overview

Fisker is on the lookout for an exceptional Vehicle Administration Coordinator to join our expanding North American team. In this role, you will be the driving force behind supporting the sales and delivery process for Fisker customers and internal stakeholders. Your mission? Ensuring that all essential sales, finance, registration, delivery, and title paperwork and processes are flawlessly completed during the purchase process, all while maintaining impeccable accuracy and customer satisfaction. Collaborating closely with the Title Clerk, you’ll also play a key role in processing DMV title and registration paperwork promptly. Your eagle-eyed attention to detail will verify that all funds are collected and accurately matched, leaving no room for oversight.

Responsibilities

• Be the go-to person for day-to-day vehicle administrative needs for Fisker customers in your assigned sales territory, striving to provide unmatched positive customer experiences.
• Collaborate seamlessly with Sales, Delivery, and Order Operations teams to ensure that all vehicle purchase-related documents are fully completed and accurate prior to delivery.
• Offer operational support for ad-hoc initiatives that crop up in partnership with business associates.
• Cultivate and nurture relationships with both internal and external stakeholders as needed.
• Keep a watchful eye on vehicle order statuses and communicate proactive updates and exceptions to key stakeholders.
• Step in to resolve questions and concerns that pop up during the customer purchase process.
• Support and coordinate the Fisker purchase process, including financing, titling, and registration requisites. Leverage Fisker’s e-signature platform to facilitate seamless delivery.
• Curate and prepare all required documents and confirmations for vehicle payment.
• Keep customers in the loop by providing status updates through the Fisker App throughout the order and purchase lifecycle.
• Engage with key stakeholders for delivery, registrations, and other vehicle-related information.
• Assist in arranging and scheduling Home Delivery of customers’ vehicles when requested.
• When necessary, conduct research, maintain records, and file to recover State and Federal EV incentives on behalf of Fisker.
• Perform any other assigned duties.

Basic Qualifications / Knowledge / Experience

• 3-7 years of hands-on customer service experience.
• A track record of 3-7 years in administrative and/or sales support within a professional office environment.
• High School Diploma is essential; a Bachelor’s degree is preferred.
• Proficiency in office skills, including personal computer use and Microsoft products (Word, Excel, and Outlook), 10-key operation, and familiarity with office equipment. Previous ERP experience is a plus.
• Strong communication skills, both written and verbal.
• An obsession for organization and attention to detail.
• A knack for creative and strategic thinking.
• Demonstrated prowess in problem-solving and research.
• Results-oriented mentality, coupled with an urgency to resolve issues and see projects through to completion.
• The ability to smoothly collaborate with various departments and work styles, coupled with a keen interest in effectively presenting and sharing information across teams.
• A talent for multi-tasking in a fast-paced, high-performance team environment.
• Strong data entry and organizational skills.

Expected Pay Range: $20 to 29 an hour.

Additional compensation: Hourly pay is one part of total compensation which includes bonuses, equity awards as applicable, and benefits. An employee is eligible to participate in Fisker’s equity program, subject to the rules governing such programs.

Benefits: Fisker provides comprehensive medical, prescription, dental, vision, and disability insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Fisker covers most of the premiums for employees.

The pay offered may vary depending on multiple inidualized factors including market location, job-related knowledge, education/training, certifications, key skills, experience, internal peer equity as well as business considerations. Fisker reasonably and in good faith expects to pay for the position within the salary range listed, taking into account the wide variety of factors listed above.

Fisker Inc. is an Equal Opportunity Employer; employment at Fisker Inc. is governed based on merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

#LI-Remote

#LI-LS1

Executive Assistant

Engineering

Remote, United States

Job ID: R00649

Description

Confluent is pioneering a fundamentally new category of data infrastructure focused on data in motion. Have you ever found a new favorite series on Netflix, picked up groceries curbside at Walmart, or paid for something using Square? That’s the power of data in motion in action—giving organizations instant access to the massive amounts of data that is constantly flowing throughout their business. At Confluent, we’re building the foundational platform for this new paradigm of data infrastructure. Our cloud-native offering is designed to be the intelligent connective tissue enabling real-time data, from multiple sources, to constantly stream across the organization. With Confluent, organizations can create a central nervous system to innovate and win in a digital-first world.

We’re looking for self-motivated team members who crave a challenge and feel energized to roll up their sleeves and help realize Confluent’s enormous potential. Chart your own path and take healthy risks as we solve big problems together. We value having erse teams and want you to grow as we grow—whether you’re just starting out in your career or managing a large team, you’ll be amazed at the magnitude of your impact.

About the Role:

We have an exciting opportunity for an experienced Executive Assistant supporting two Directors in Engineering. You will make impactful contributions to projects that drive business priorities and strengthen team collaboration, keep teams and meetings organized and running smoothly, and support the leadership team.

What You Will Do:

• Attend select internal meetings to capture and distribute notes, key takeaways, action items, and expected deliverables
• Track, follow-up and provide reminders on deadlines and manage up and downstream to ensure project deadlines and deliverables are met
• Prepare presentation materials in Google Suite and other materials as needed for internal and external meetings
• Manage and track complex and active external meetings, including follow-ups, contact info, action items
• Synthesize verbal and written thoughts/notes/requests and other info into notes, action items, deliverables, and either address independently or direct to team members for follow-up
• Collect and prepare information and background materials for use in discussions/meetings
• Assist with ad-hoc tasks and projects and manage and collaborate on projects and priorities across teams and functions
• Assist with event planning and logistics coordination for team meetings, all-hands meetings, town halls, etc
• Act as the central point of contact for coordination of department activities (team meetings, all hands, off-sites, lunches/dinners, team events)
• Prioritize people and situations in need of immediate attention and response to inquiries
• Make occasional domestic and international travel arrangements and process travel expense reports based on direction from the traveler
• Maintain organizational charts and email distribution lists
• Manage expense report coordination and submission

What You Will Bring:

• Bachelor’s degree
• Minimum 5+ years of experience as an executive assistant, specifically looking for people with a background in engineering
• Exceptional interpersonal skills to be able to influentially drive alignment among sakeholders while ensuring execution accountability across teams
• Comfortable working with all US-based time zones, and international time zones as needed
• Action-oriented with a can do attitude willing to do what it takes to get the job done on time and on target
• Extremely detail oriented and enjoy paying close attention to all of the small particulars when working on a task or project
• Are a “natural planner” who can accurately scope out the complexity of projects and tasks, plan “3-steps ahead” and take pride in the organization
• Enjoy anticipating the needs of the team and solving complex administrative and operational issues before they arise
• Enjoy solving puzzles and working on problems of erse scope where both analysis of data and judgment is required
• Communicate effectively using multiple modalities including verbal, written, and presentations in a variety of settings including one-on-one, small and large groups, in-person and online
• Knowledgeable about how engineering organizations work and how to get things done through both formal channels and an informal network
• Comfortable in a fluid, high-growth environment and can effectively cope with change, shifting gears when needed to achieve results
• Keen to learn and do more and believe that no task is too small

Come As You Are

At Confluent, equality is a core tenet of our culture. We are committed to building an inclusive global team that represents a variety of backgrounds, perspectives, beliefs, and experiences. The more erse we are, the richer our community and the broader our impact. Employment decisions are made on the basis of job-related criteria without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other classification protected by applicable law.

At Confluent, we are committed to providing competitive pay and benefits that are in line with industry standards. We analyze and carefully consider several factors when determining compensation, including work history, education, professional experience, and location. This position has an annual estimated salary of $94,300 – $108,500, an annual bonus, and a competitive equity package. The actual pay may vary depending on your skills, qualifications, experience, and work location. In addition, Confluent offers a wide range of employee benefits. To learn more about our benefits click HERE.

Click HERE to review our Candidate Privacy Notice which describes how and when Confluent, Inc., and its group companies, collects, uses, and shares certain personal information of California job applicants and prospective employees.

#LI-Remote

Executive Associate

United States, PIH-US New York, United States Remote, United States

Apply

Description

About PIH-US:

Partners In Health United States (PIH-US) is the U.S. arm of Partners In Health, a nonprofit, social justice organization. We envision a future in which health is a human right, not a privilege in the United States. We seek the transformation of health and social systems so that structures of oppression no longer determine the quality or length of a person’s life.

PIH-US accompanies visionary public health and community partners working to build strong, integrated, community-led health systems across the U.S. PIH-US currently supports local health departments, health providers, elected officials, and community leaders to define clear health and racial equity agendas, and provides technical advising and operational support to deliver on those commitments. Our current focus communities include: Montgomery, Alabama; Chicago, Illinois; Immokalee, Florida; Newark, New Jersey; New Bedford, Massachusetts; North Carolina; and Pima County, Arizona. We capture learnings from across this network to mobilize resources, advance policy change, and lay the groundwork for stronger community health systems nationally.

Position Overview:

The Executive Associate will work in close partnership with the PIH-US Executive Director (ED) and other members of the PIH-US leadership team to execute organizational priorities. The inidual is responsible for providing priority management and oversight of the daily functions of the Executive Director, providing strategic thought partnership, administrative and financial management and strategic support to the ED and leading internal communications and other special projects.

The Executive Associate must exhibit strong judgement, diplomacy, discretion, as well as superb administrative and organizational skills as this inidual will represent the ED and the organization with a erse range of people internally and externally. This role presents an opportunity to work collaboratively across a erse range of people within and outside of the organization and to develop skills in service of building a new program dedicated to advancing health justice in the United States.

Responsibilities:

Strategic support and internal communications (40%)

• Serve as a thought partner to the ED in continually improving daily functions and advancing organizational priorities
• Conduct research, perform benchmarking, analyze data, and make recommendations on advancing PIH-US strategy
• Prepare communications on behalf of the ED and ensure that all materials, presentations, and correspondences of the ED reflect priorities, personal and organizational voice, and key messaging points
• Conduct research and support preparation for external meetings, including tailoring briefs and presentations for erse audiences, and develop and organize talking points and overarching messaging for ED speaking engagements
• Support dissemination of decisions made by ED and leadership team and facilitate implementation of those decisions with appropriate stakeholders across the team
• Manage and continually improve knowledge management within PIH-US; support PIH-US team members in navigating internal resources, knowledge and project management platforms
• Maintain a deep understanding of organizational strategy and priorities and cultivate the ability to communicate them to staff, partners, and stakeholders

Priority and project management (25%)

• Support the ED to maintain strategic focus and operational efficiency, optimize their time based on those priorities given competing requests and demands
• Provide administrative support to the ED, including calendar and task management, meeting coordination and facilitation
• Triage high-level and/or confidential information as needed using inidual discretion and judgment; act as an initial point of contact for the ED
• Lead ongoing coordination of PIH-US all-team, leadership team and cross-site management meetings, including agenda development, meeting minutes, tracking action items and follow-up communication
• Manage travel priorities and logistics for the ED, including accompaniment as needed for high-priority trips and meetings
• Lead programmatic and operational planning for annual PIH-US all-team and leadership team retreats
• Collaborate with PIH-US HR Director to thoughtfully welcome and efficiently onboard new team members and regularly update onboarding materials
• Steward relationships across the organization with tact and diplomacy and use creative problem-solving techniques

Financial and operations management for leadership team (25%)

• Propose the creation of new systems and processes to streamline operations
• Lead financial management for the ED, including reimbursements, receipt management and collection, drafting and submission of corporate credit card statements, invoice management, and approval management
• Collaborate with Director of Finance & Administration to track PIH-US contracting and legal reviews, and ensure timely follow up and communication with consultants and other key vendors
• Support Director of Finance & Administration to ensure timely review and processing of all staff reimbursements and contractor payments

Special projects (10%)

• Manage planning of select strategic initiatives and serve as contributor for tasks or deliverables under ED purview/scope of work
• Oversee select large or cross-functional, team-wide projects or initiatives; bring together important stakeholders and help drive decisions
• Ensure deadlines and milestones are met on target with internal and external stakeholders
• Monitor and track projects and tasks, ensuring attention to time-sensitive issues and longer-term initiatives, providing succinct background information when needed

Qualifications:

• 3-5 years of experience working in fast-paced and dynamic work environment requiring administrative and organizational skills
• Bachelor’s degree or in collaborating across stakeholders, managing competing priorities and meeting deadlines required
• Ability to work independently and take initiative; must be a quick learner, able to manage multiple priorities, meet deadlines, and easily adapt to changing circumstances in a time-sensitive environment
• Superior organizational skills and attention to detail and quality
• Excellent writing and copy-editing skills;
• Ability to effectively work on a team in a complex, fast-paced environment
• Computer skills in word processing, database and spreadsheet programs; proficiency in Microsoft Office applications, particularly PowerPoint
• Exemplary interpersonal skills; ability to collaborate effectively with culturally erse staff across U.S. Coordination Site departments and care delivery and university sites.
• Interest in social justice strongly desirable
• Ability to handle confidential and sensitive information; ability to use sound judgement and strategic thinking in ambiguous contexts with limited information
• Ability to create team and organizational systems to solve recurring problems
• Commitment to mastering a comprehensive understanding of the goals and objectives of PIH-US

Organizational Profile

Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.

As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.

Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.

Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Order Fulfillment Coordinator

REMOTE

time type

Full time

The order fulfillment coordinator will strategize and oversee activities related to pre and post order booking process for SnapNrack. Including, providing exceptional customer service by responding promptly to customer’s inquiries and concerns. Support missed shipments and wrongly shipped materials. Effective management of customer relationship inventory database including a complete understanding of the customer’s logistical/supply chain requirements, preferred communication method and resolution of issues.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supporting SNR’s order management duties, between the sales team and installers/distributors
• Provide updates on all PO shipments, tracking and delivery estimates
• Confirming with warehouse and SRM warehousing/distribution that the correct order was shipped in correct quantities
• Quality checking in person and digitally every shipment
• Serves as an escalation point for Sales, Customer Service, Warehouse, Transportation and Supply Chain teams to help drive an outstanding customer experience
• Performs Quality Assurance (QA) testing of Customer Service team to ensure processes are followed for business compliance and provide recommendations to resolve discrepancies
• Provides manager support by monitoring all Customer Service queues to ensure customer SLA’s are being met
• Assists Specialists and Associates with backlog as needed and completes special projects outside of day to day
• Serves as the focal point for special pilots, projects or initiatives where order management expertise is required
• Liaising with vendors to ensure timely delivery of goods.
• Examining issues or orders for inconsistencies, such as mischarges.
• Meeting and collaborating with management to assess reliability of suppliers and vendors, and to identify solutions for ongoing problems.
• Performing clerical duties, and maintaining accurate records and files of activities.
• Following established guidelines, instructions, policies, and procedures.

REQUIREMENTS (EDUCATION, EXPERIENCE, CERTIFICATIONS, AND OTHER SKILLS)

• High school diploma, GED, or suitable equivalent.
• 5+ years of work experience in a similar role.
• Proficient understanding of materials and services procurement.
• Excellent computer skills.
• Proficient with Microsoft Office Word and Excel.
• Outstanding communication skills, both verbal and written.
• Proficient people skills.
• Demonstrated analytical, problem-solving, organizational and time-management skills.
• Ability to comply with company policies and procedures.

Starting salary/wage for this opportunity:

$66,661.00 to $83,353.00

Other rewards may include annual bonus eligibility, which is based on company and inidual performance, short and long term incentives, and program-specific awards. Sunrun provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and paid time off (PTO). A candidate’s salary history will not be used in compensation decisions.

Virtual Paralegal Assistant

FREELANCE | BACK OFFICE BETTIES |

REMOTE JOB

Job Information

Title Virtual Assistant

Industry Legal

Work Experience 1-3 years

Salary $20 per hour

Job Description

This is a remote position.

This is a 1099 position. You will NOT be W2.

You must reside in the United States to apply.

We are on the search for a strong communicating, tech savvy, multi-tasking, self-starting wizard who is service-oriented to fill the position of Virtual Paralegal. Our ideal candidate will thrive working from home, have a high attention to detail, be extremely organized, learn new systems quickly, and have exceptional time management. If this sounds like you, keep on reading!

We are a boutique Virtual Paralegal Service for law firms in the United States and Canada. We’re excited to offer this service to our clients, and to go above and beyond for them, providing an exceptional level of professionalism and customer service. Our Virtual Paralegals will be assigned to specific clients desiring our virtual assistant service, and the Virtual Paralegal will be their right-hand man or lady!

Some clients are looking for minimal hours per week and some are looking for a full-time Virtual Paralegal. You could have one client or multiple, depending on your availability. This is an incredible flex-schedule opportunity, and it’s the perfect career for an administrative rock star! Paralegal or legal experience is required.

What does a day in the life of virtual assistant look like? Well, in short, never the same! As a Virtual Paralegal, you wear many different hats which makes everyday new and exciting!

Some responsibilities include:

• Email and calendar management
• Client management
• Document management
• Intake coordinator
• Billing support
• Research & introductions with referral partners
• Tech support tickets
• Running Chatbot
• Personal assistant (scheduling appointments, coordinating travel arrangements, etc.)

Core Values:

• Do the right thing, even when it’s hard: Never take a shortcut, because it’s more convenient for you. Take the long road when it’s best for the client, the team, or the company. Act with integrity, especially when no one is looking. Do whatever it takes to turnaround a bad situation.
• Figure it out and get it done: Ideas deserve praise, execution is worthy of worship. Exhaust all resources. Identify. Research.
• Be a goal digger: Achieve the extraordinary. Bring your A-game. Exceed expectations.
• Focus on the good of the whole: It’s not about who is right; it’s about what is right. Community (teamwork + clients) before self. Teamwork makes all of our dreams work.
• Own the outcome, no excuses: If you want something, be proactive and go after it. Ask “How do I get there?” instead of complaining about being there. Foster a culture of candor and accountability.
• ABC, Always Be Curious: Have a thirst for learning. Practice a growth mindset. Continuously explore new and better ways.

Requirements

• You MUST complete our survey.
• This is a 1099 position. You will NOT be W2. You must reside in the United States to apply.
• Bilingual preferred, but not required (English & Spanish)
• Paralegal or legal experience is required
• Availability during regular business hours
• Customer service experience required
• 2-years of administrative experience required
• It is your responsibility to obtain your own computer and equipment.
• Exceptional language skills – verbal and written
• Quiet home office space available if calls to clients are requested
• Internet speeds of 75+ MBPS (visit Fast.com to check. CenturyLink is a banned ISP due to the unreliability of their network)
• A wired Ethernet connection. Wifi is a security risk and can also cause a spotty connection.

Benefits

Get ready, this is the best part….

• No work on the weekends. We are only open Monday through Friday.
• Work from home – ALWAYS!
• You make your own schedule!
• You decide if the clients are a great fit for YOU!
• Decide your own availability! We hire part-time and full-time Virtual Paralegals
• Paid training
• Bonusly: A peer-to-peer recognition software to cash in points for gift cards and prizes
• Virtual Team Gatherings: We gather either monthly or bimonthly for a fun team event. Past examples include a taco cooking class, a virtual costume party with trivia and prizes and a tour of a farm in Australia.

Executive Assistant

Remote, US

Our mission is to make biology easier to engineer. Ginkgo is constructing, editing, and redesigning the living world in order to answer the globe’s growing challenges in health, energy, food, materials, and more. Our bioengineers make use of an in-house automated foundry for designing and building new organisms.

Ginkgo Bioworks is a publicly traded (NYSE: $DNA), high-growth biotechnology company based in Boston’s Seaport District, that is redesigning the living world to solve some of the globe’s growing challenges in health, energy, food, material, and more. Our mission to “make biology easier to engineer” is poised to disrupt multiple industries by leveraging our innovative data, automation, and scale capabilities in biological engineering.

Ginkgo believes that if we are to grow a thriving, sustainable bioeconomy, we must also grow a new market in biosecurity. Our biosecurity and public health initiative, Concentric by Ginkgo, launched a nationwide emergency response to the COVID-19 pandemic, providing end-to-end pathogen monitoring services to schools, communities, and travelers. As we continue to scale Concentric, our work is also evolving into new and exciting directions, from global expansion to the integration of new technologies and capabilities, including our Traveler-Based Genomic Surveillance Plan with the CDC.

The Concentric team is looking for an Executive Assistant to work in our fast paced, exciting environment supporting our General Manager. We need someone who is well seasoned, dynamic, with extensive knowledge and experience working with high level executives who have complex scheduling needs. Ideally, this person has also managed a team, as they will be supporting several administrative assistants across the organization. The ideal candidate is a skilled multi-tasker and eloquent communicator who is comfortable working in an ambiguous environment where they will need to manage multiple priorities. In addition, we are looking for someone who is passionate about what we do (regardless of background). We will often need this person to greet / represent the Concentric team to high level government officials or executives at our headquarters in Boston.

Responsibilities

• Schedule meetings and conference / Zoom calls: Oversee list of attendees and requisite correspondence, maintain meeting agendas, and manage logistics such as conference room bookings, phone/video conferencing technology, and meals (as necessary).
• Maintain the General Manager’s complex calendar: Calendar “gymnastics” at its finest. Ensure all details are up to date; anticipate conflicts, resolve scheduling issues, and prioritize items based on their needs. Some coordination with personal calendaring will also be required.
• Anticipate executives’ needs: Be extremely knowledgeable of inidual preferences and expectations, and work proactively to prevent problems before they develop
• Prepare background research and materials such as background notes, handouts, and presentations for meetings and conferences.
• Coordinate and plan various events and onsite meetings: Gather and assemble slides from necessary team members, coordinate meeting space and A/V equipment, work with caterers to supply food.
• Other Administrative Tasks: Process expense reports, reimbursements, and timesheets.

Minimum Requirements

• High School Diploma with at least 15+ years of experience or Bachelor’s degree with 10+ years of experience
• Prior experience supporting C suite leveled employees

Preferred Capabilities and Experience

• Outstanding written and verbal communication skills
• Exceptional ability to ruthlessly prioritize and have a bias for action
• Exceptionally organized with keen attention to detail
• Prior experience managing direct reports
• Ability to communicate and work well with a wide range of team members and their respective work styles, and a genuine enjoyment of relationship-building

Total compensation for this role is market driven, with a starting salary of $60k+, as well as company stock awards. Base pay is ultimately determined based on a candidate’s skills, expertise, and experience. We also offer a comprehensive benefits package including medical, dental & vision coverage, health spending accounts, voluntary benefits, leave of absence policies, Employee Assistance Program, 401(k) program with employer contribution, 8 paid holidays in addition to a full-week winter shutdown and unlimited Paid Time Off policy.

To learn more about Ginkgo, visit www.ginkgobioworks.com/press/ or check out some curated press below:

• What is it really like to take your company public via a SPAC? One Boston biotech shares its journey (Fortune)
• Ginkgo Bioworks resizes the definition of going big in biotech, raising $2.5B in a record SPAC deal that weighs in with a whopping $15B-plus valuation (Endpoints News)
• Ginkgo Bioworks CEO on scaling up Covid-19 testing: ‘If we try, we can win’ (CNBC)
• Ginkgo raises $70 million to ramp up COVID-19 testing for employers, universities (Boston Globe)
• Ginkgo Bioworks Redirects Its Biotech Platform to Coronavirus (Wall Street Journal)
• Ginkgo Bioworks Provides Support on Process Optimization to Moderna for COVID-19 Response (PRNewswire)
• The Life Factory: Synthetic Organisms From This $1.4 Billion Startup Will Revolutionize Manufacturing (Forbes)
• Synthetic Bio Pioneer Ginkgo Raises $290 Million in New Funding (Bloomberg)
• Ginkgo Bioworks raises $350 million fund for biotech spinouts (Reuters)
• Can This Company Convince You to Love GMOs? (The Atlantic)

We also feel that it’s important to point out the obvious here – there’s a serious lack of ersity in our industry, and that needs to change. Our goal is to help drive that change. Ginkgo is deeply committed to ersity, equity, and inclusion in all of its practices, especially when it comes to growing our team. Our culture promotes inclusion and embraces how rewarding it is to work with people from all walks of life.

We’re developing a powerful biological engineering platform, so we must remain mindful of the many ways our technology can – and will – impact people around the world. We care about how our platform is used, and having a erse team to build it gives us the best chance that it’s something we’ll be proud of as it continues to grow. Therefore, it’s critical that we incorporate the erse voices and visions of all those who play a role in the future of biology.

It is the policy of Ginkgo Bioworks to provide equal employment opportunities to all employees, employment applicants, and EOE disability/vet.

Privacy Notice

I understand that I am applying for employment with Ginkgo Bioworks and am being asked to provide information in connection with my application. I further understand that Ginkgo gathers this information through a third-party service provider and that Ginkgo may also use other service providers to assist in the application process. Ginkgo may share my information with such third-party service providers in connection with my application and for the start of employment. Ginkgo will treat my information in accordance with Ginkgo’s Privacy Policy. By submitting this job application, I am acknowledging that I have reviewed and agree to Ginkgo’s Privacy Policy as well as the privacy policies of the third-party service providers used by Ginkgo’s associated with the application process.

Administrative Assistant

Remote

We’re looking for an Administrative Assistant to our CTO. This role is perfect for a motivated, organised and reliable candidate. This role will help with administrative tasks such as booking travel, submitting expenses, calendar management etc. This role may also be required to support the wider Ahrefs business with other administrative tasks.

The ideal candidate should be a strong communicator with a good eye for detail, they should be a self-starter, comfortable working independently and autonomously without the need for close supervision.

What the job entails

• Support the CTO with administrative duties including but not limited to:
  • Company document management – POC for all U.S related company paperwork, working with relevant internal and external partners on legal documentation, obtaining signatures (new hires, vendors etc.)
  • Expense submissions
  • Travel booking and coordination
  • Calendar management
  • Billing and invoicing – Process invoices and work with accounting on various payments ensuring prompt payment and correct information is provided
• Building strong relationships and trust with internal and external stakeholders
• Operating independently – understanding the needs of the CTO and being
• Supporting wider company administrative tasks as and when required including but not limited to:
  • Administration and booking of team events, accommodation, activities, logistics etc.
  • Helping to coordinate tech conference attendance – from sponsorship packages through to handout material provisioning.
  • Supporting wider company administration outside of tech teams such as Legal, Accounting, Recruiting, Marketing etc.

The skills you need

• Excellent Organisational skills
• Strong written and verbal communication skills
• Excellent attention to detail
• A self-starter being able to work independently without the need for close supervision
• Familiarity with G-Suite (Google drive, Gmail, Google Calendar) in a professional setting
• Experience working with remote and distributed teams
• Familiarity with Slack would advantageous
• Experience supporting leaders in a fast-paced technical environment would be advantageous
• A proactive and efficient approach to tasks and solving problems
• Discretion is required in this role as it manages sensitive information

Ahrefs does not engage with agencies or third party recruitment solutions for the roles we hire for. If at any point we need help, we’ll let you know!

Executive Assistant to Director of Pediatrics

US – Remote (Any location)

US – MD, Bethesda

time type

Full time

What You Will Do:

We are currently searching for an Executive Assistant (EA) to the Chief of Data Analytics for the All of Us Research Program will work closely with the Chief providing expert administrative support. The EA will support the Chief in performing all the duties of this new Office, success of which requires expert coordination across all current Divisions and Offices of the Program. The EA will also support the Chief in the coordination of hiring and engagement activities, coordination of meetings and events, and travel coordination. candidate. This is a full time, remote opportunity at the Bethesda, MD office.

• Assist Director with onboarding new Branch staff (reviewing certs and resumes, identifying candidates, setting up interviews, capturing feedback from interviews, prepare onboarding paperwork).
• Manage, monitor and track electronic correspondence directed to principal; prepare draft replies to regular and electronic correspondence.
• Maintain a list of Action Items for the Director and future staff, and track their progress/completion.
• Coordinate Director and future staff travel, including itinerary development, delivery of briefings and related materials; generate and prepare required documents prior to and following travel.
• Update and maintain calendar for Director of Pediatrics and future Branch staff members.
• Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.
• Make recommendations to resolve problems that arise.
• Provide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.
• Provide high-level administrative task support within the Branch.
• Participate in developmental activities involving studies and analysis of internal administrative operations, organizations or management to achieve greater economy and efficiency.
• Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.
• Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization’s strategic plans.
• Review incoming correspondence and documents requiring approval.
• Assist with documentation for various awards (SLRP, special act, director’s service excellence, etc).
• Schedule and maintain tracking system for all activities.
• Coordinate inter-office activities; inform staff when issues/concerns arise, so that proper actions can be taken.
• Maintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.
• Review and summarize the content of incoming materials, specially gathered information, or meetings.
• Coordinate the new information with background office sources; draw attention to important parts or conflicts.
• Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.
• Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation.
• Conduct computerized searches of library references, scientific publications and other databases; extract and consolidate pertinent information.
• Organize scientific articles and materials.
• Plan and complete various special projects.
• Provide status reports on the progress on managing these projects/activities and collaborating with appropriate staff.
• Provide editorial and logistical assistance to staff on managing special projects/activities.
• Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff.
• Work independently on special projects; research and initiate actions pertaining to operational issues; coordinate proponents to research; resolve action processing issues.
• Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.
• Develop briefing papers, speeches and remarks, talking points, data visualization tools and background materials for internal staff meetings and external engagement events.
• Work with Division and Branch staff on the planning of events, workshops and team conferences; develop the agenda; organize panel members and speakers; coordinate logistics.
• Coordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms.
• Update/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.
• Establish and prioritize meetings appointment priorities, or reschedule or refuse appointments or invitations.
• Contact participants and notify them of topics to be discussed.
• Schedule room and audio visual reservations.
• Prepare agendas, handouts and background materials.
• Work with staff on creation and preparation of presentations and slides; provide task support for presentations and/or handouts (copy, print, distribute, etc.).
• After meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes.
• Attend and participate in staff meetings.
• Develop, maintain and update spreadsheets for personnel, budget and travel actions.
• Develop and manage databases as needed to track protocol metadata and quality control checks.
• Develop and/or complete forms and prepare for staff’s signatures.

#SOAR

What You Will Need:

• Associate’s Degree
• At least 5 years of experience
• Executive level support
• Scheduling
• Calendaring
• Meeting coordination

What Would Be Nice To Have:

• Preferred, Certified Administrative Professional
• Associate’s Degree in Business Management and Administration or related field
• Expense reconciliation, project management/planning, timekeeping, fellowship program management
• Project management, website content management
• Meeting Minutes/summary reports
• Outreach Activities
• Travel planning
• Data analysis
• NIH experience Preferred
• Strong Communication Skills

The annual salary range for this position is $60,600.00-$91,000.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a erse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Parental Leave
• 401(k) Retirement Plan
• Group Term Life and Travel Assistance
• Voluntary Life and AD&D Insurance
• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
• Transit and Parking Commuter Benefits
• Short-Term & Long-Term Disability
• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach
• Care.com annual membership
• Employee Assistance Program
• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
• Position may be eligible for a discretionary variable incentive bonus

Title: Executive Assistant

Location: Remote – USA

About the Role

The Executive Assistant (EA) is a meaningful and highly visible position supporting multiple executives. You will support three VPs on Go To Market team. As an EA, you will handle details in a fast-paced organization and function efficiently and effectively while maintaining integrity. The ideal candidate is proactive, smart, and resourceful with keen attention to detail and organizational skills. You will have a proven track record to independently manage multiple tasks and projects which have competing priorities and deadlines. You can adapt and work with Executives with different personalities and working styles. Organizing and maintaining administrative processes, calendaring, and scheduling are crucial to this position. The EA in this role will need to have a positive service attitude, eager to help others but also know when to set boundaries. You will be an excellent team player who collaborates well with colleagues at all levels.

What you will do

Provide complete pro-active administrative support including, but not limited to:

• Respond to internal and external requests for information and/or assistance
• Calendaring – manage internal and external meeting requests in an efficient and timely manner
• Event planning – help teams plan virtual and in-person meetings
• Compile/submit expense reports
• Point of contact between the executives and internal/external colleagues
• Make travel arrangements
• Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants

Must haves

• Ability to work independently as well as part of a team
• Excellent time management skills
• Excellent communication skills, both written and oral
• High attention to detail and follow through; must be resourceful, proactive, and flexible
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Able to learn quickly and use/navigate several company applications and databases
• Experience working in a fast pace environment
• Flexible and adaptable to a constant changing workload
• Proficient in Google Suite
• Possesses a high level of personal integrity and uses discretion to maintain confidentiality
• Thrives in an unstructured environment with minimal direction

#LI-ML2

Administrative Assistant

(Remote)

US-Remote

2023-12723

# of Openings: 1

General & Administrative

Summary

Our Administrative Assistants are essential to the success and efficiency of our company. They support the needs of our leadership and their respective teams, while also functioning as a dynamic member of the Executive Administrative team.

We’re in need of a dependable and motivated inidual who’s ready to hit the ground running. As an Administrative Assistant, you’ll tackle multiple tasks, projects, and day-to-day priorities in a fast-paced work environment.

The ideal candidate has impeccable organizational skills, is a creative problem-solver, and adapts well to change and feedback.

We’d love to have you apply, even if you don’t feel you meet every single requirement in this posting. At Yelp, we’re looking for great people, not just those who simply check off all the boxes. This is a full-time remote role based in the United States.

What you’ll do:

• You will efficiently assist with scheduling with strong attention to accuracy and details, including coordinating complex calendars across multiple time zones
• You will provide calendar support for Directors as needed and be proficient in Google Calendar, including calendar overhauls and continuous scheduling needs
• You will provide support on expense reports
• You will be responsible for preparing materials (slideshows, newsletters, and other items) for weekly departmental meetings
• You will support internal events involving catering, team offsites, happy hours, and company-wide meetings
• You will collaborate with other members of the EA team for quick turnaround of requests
• You will support responses to queries from Software Engineers and Engineering Managers via email and Slack
• You will assist in coordinating multi-day planning workshops

What it takes to succeed:

• You hold 2+ years of administrative assistant or similar experience
• Bachelor’s degree preferred, highschool diploma or GED required
• You maintain a sense of urgency with quick response time
• You have extremely high attention to detail
• You possess a working knowledge of Google Suite Apps (Google Docs, Google Sheets, Google Slides, Gmail) and Slack
• You have the ability to adapt and think quickly to changing schedules, to balance multiple issues in a fast-paced environment
• You have discretion and sensitivity with confidential information
• You have a client service orientation — you strive to provide the best service possible as an inidual contributor and team player

What you’ll get:

• Effective your first day: Full medical, vision, and dental (100% paid employee only coverage)
• 15 days PTO (accrual begins on date of hire and increases with 2+ years of tenure thereafter), 12 paid holidays, plus one floating holiday
• Up to 14 weeks of parental leave
• Monthly wellness subsidy
• Work from home reimbursement
• Flexible spending account
• 401(k) retirement savings plan
• Employee stock purchase plan
• Compensation range for this position is $46,000-$78,000 annually. You may also be offered a bonus and benefits.

Closing

At Yelp, we believe that ersity is an expression of all the unique characteristics that make us human: race, age, sexual orientation, gender identity, religion, disability, and education — and those are just a few. We recognize that erse backgrounds and perspectives strengthen our teams and our product. The foundation of our ersity efforts are closely tied to our core values, which include “Playing Well With Others” and “Authenticity.”

We’re proud to be an equal opportunity employer and consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability.

Actual salary offered may vary based on multiple factors, including but not limited to, an inidual’s location and experience.

We will consider for employment qualified candidates with arrest and conviction records, consistent with applicable law (including, for example, the San Francisco Fair Chance Ordinance for roles based in San Francisco).

We are committed to providing reasonable accommodations for iniduals with disabilities in our job application process. If you need assistance or an accommodation due to a disability, you may contact us at [email protected] or 415-969-8488.

Note: Yelp does not accept agency resumes. Please do not forward resumes to any recruiting alias or employee. Yelp is not responsible for any fees related to unsolicited resumes.

US Recruiting and Applicant Privacy Notice

#LI-Remote

Senior Executive Assistant

Job Category: Central Services

Requisition Number: SENIO005090

Posting Details

• Full-Time
• Locations: Online / Remote

Job Details

Description

Senior Executive Assistant

Rasmussen University

Online/Remote

The Senior Executive Assistant will work closely with the university’s Academic senior leadership team to provide top-tier administrative support. This position requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The successful candidate will be a proactive and resourceful professional who can manage complex calendars, coordinate meetings and events, and handle a variety of tasks with professionalism and efficiency.

Responsibilities:

Calendar Management:

• Skillfully manage and organize the schedules of senior executives, ensuring optimal time utilization.
• Arrange and coordinate meetings, appointments, and travel arrangements, taking into account priorities and potential conflicts.

Administrative Support:

• Exhibit proficiency in document preparation, including drafting and editing correspondence, reports, and presentations.
• Prepare agendas, notices, and meeting materials for weekly meetings and conference calls
• Maintain meticulous digital and physical file systems to streamline information retrieval.
• Prepare expense reports through Concur in a timely manner.

Meeting and Event Coordination:

• Demonstrate adeptness in planning and executing board meetings, executive council meetings, conferences, and special events.
• Handle all aspects of logistics, from scheduling and agenda preparation to catering arrangements.

Communication Liaison:

• Serve as a central point of contact between senior executives and various university departments, staff, faculty, students, and external stakeholders.
• Manage incoming and outgoing communications, including telephone calls and emails, responding effectively and professionally.

Travel Arrangements:

• Skillfully organize travel itineraries, accommodations, and related logistics for senior executives and accompanying personnel.

Budget and Expense Management:

• Assist in the oversight and management of senior executives’ budgets, diligently tracking expenses and preparing accurate reports.

Confidentiality:

• Exhibit utmost discretion when handling sensitive information, ensuring its protection and safeguarding confidentiality.

Special Projects:

• Assist executive with development of orientation materials for any senior level/direct report new hires.
• Collaborate on various ad-hoc projects and tasks, contributing to the overall effectiveness of the senior leadership team.
• Coordinate special or recurring projects as needed.

Reporting Relationship:

The Senior Executive Assistant reports to the VP & Assoc Chief Academic Officer with a dotted line to the Assoc Chief Academic Officer, Academic Quality and the Assoc Chief Academic Officer, Academic & Student Affairs.

Position Requirements:

• 5-7 years of professional executive assistant experience supporting C-suite leadership level, preferably in an academic or similar institutional setting
• Strong written and verbal communication skills.
• Exceptional organizational and time management abilities.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Discretion and ability to handle confidential information with integrity.
• Professionalism and strong interpersonal skills.
• Flexibility to work outside regular business hours when necessary.
• Strong skills in Microsoft Office Suite

About Us:

Rasmussen University is a regionally accredited private university dedicated to changing lives and the communities it serves through high-demand and flexible educational programs. As a pioneer in career-focused education since 1900, the University is defining a new generation of higher education that focuses on competency-based education, technology and transferrable skills. Rasmussen offers undergraduate and graduate programs online and in person at 23 campuses around the country. The University is designed to lift and support its students every step of the way, from their first credential to their last. Rasmussen is dedicated to global enrichment, serving the underserved and meeting the evolving needs of erse students, communities and economies. Rasmussen encourages its students, faculty and staff to strive for academic excellence, community enrichment and service to the public good. For more information about Rasmussen University, please visit www.rasmussen.edu.

At Rasmussen, we are proud to be an equal opportunity employer. We are committed supporting and encouraging ersity in the workplace. We welcome our employee’s differences regardless of race, color, creed, religion, gender, national origin, sexual orientation, marital status, age, gender identity, disability or veteran status.

Washington and NYC Pay Transparency Statement

If you are a Washington or New York City resident and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to [email protected]

Executive Assistant

at MNTN (View all jobs)

United States

At MNTN, we’ve built a culture based on quality, trust, ambition, and accountability – but most importantly, we really enjoy working here. We pride ourselves on our teammates, who help power our self-service platform and make our company an impactful and enjoyable place to work. We’re looking for people who naturally want to do more, own more, and make an impact in their careers – while equipping their teammates with the knowledge and support they need for their next stage of growth.

We’re looking for an exceptional Executive Assistant to be the right hand to a C-level member at one of the fastest-growing tech companies in the US. The ideal candidate will have a strong sense of urgency and the ability to work independently with sound judgment. They’ll have experience with handling details of a confidential and critical nature and maintaining contact with high-level internal and external executives and VIPs. The ideal candidate is a proactive problem solver with the ability to pivot quickly when priorities shift, and prioritize and execute multiple projects under tight deadlines.

What you’ll do:

• Act as gatekeeper to protect Principal’s time
• Manage calendar and day-to-day flow of information to help expedite requests and feedback
• Reliable, with a proven capacity to maintain strict confidentiality, uphold integrity, and consistently exercise sound judgment
• Maintain and nurture relationships with VIP contacts
• For example, keep a list of VIP contacts Principal needs to meet with when traveling to various locations
• Manage travel arrangements including flights, ground transportation, accommodations, etc.
• Record meeting notes, create summaries and reports, and delegate deliverables
• Organize Principal’s business and personal affairs
• Make Principal’s life easier and more efficient by implementing best practices and routines
• Anticipate and proactively address needs
• Reconcile and verify expense reports

What you’ll bring:

• 7+ years experience supporting a C-level employer
• Excellent time management and prioritization skills
• Highest degree of confidentiality, tact and diplomacy
• Superior communication skills – both written and verbal
• Passionate, entrepreneurial and committed to success
• Maintains workflow under pressure and works well in a fast-paced high-profile environment

MNTN Perks:

• 100% remote
• Open-ended vacation policy with an annual vacation allowance
• Three-day weekend every month of the year
• Competitive compensation
• 100% healthcare coverage
• 401k plan
• Flexible Spending Account (FSA) for dependent, medical, and dental care
• Access to coaching, therapy, and professional development

About MNTN:

Our recruiters will always reach out using an email address ending with @mountain.com. If you’re contacted by someone without that address and they mention a Reference Code (which we never use), then that ain’t us folks. Tell those trolls to take a hike–you’re waiting to climb a MNTN.

MNTN provides advertising software for brands to reach their audience across Connected TV, web, and mobile. MNTN Performance TV has redefined what it means to advertise on television, transforming Connected TV into a direct-response, performance marketing channel. Our web retargeting has been leveraged by thousands of top brands for over a decade, driving billions of dollars in revenue.

Our solutions give advertisers total transparency and complete control over their campaigns – all with the fastest go-live in the industry. As a result, thousands of top brands have partnered with MNTN, including Petsmart, Build with Ferguson Master, Simplisafe, Yieldstreet and National University.

#Li-Remote

Executive Administrative Assistant

LocationUS

Job ID

2023-3039

Category

Administrative

Type

Salaried Full Time Employee

About Us

DLH delivers improved health and national security readiness solutions for federal programs through science research and development, systems engineering and integration, and digital transformation. Our experts in public health, performance evaluation, and health operations solve the complex problems faced by civilian and military customers alike by leveraging advanced tools – including digital transformation, artificial intelligence, data analytics, cloud enablement, modeling, and simulation, and more. With over 3,200 employees dedicated to the idea that “Your Mission is Our Passion,” DLH brings a unique combination of government sector experience, proven methodology, and unwavering commitment to innovation to improve the lives of millions.

Overview

This position is currently 100% remote; must be local to the Washington D.C. Metropolitan area; however there may be a potential future requirement of 1 day per week in the office.

Responsibilities

• Provide executive administrative support to DLH’s Defense Health Agency (DHA) client. Support includes the following activities:
• Update and maintain the Program Manager’s calendar, informing him/her of conflicts and obtaining his/her guidance on specific meetings to accept or decline.
• Arrange official government travel (orders, itineraries, reservations, training requests).
• Aggregate data and maintain key project files in a centralized electronic file repository, e.g. SharePoint. Build rollup reports as requested. Edit and update documents.
• Establish meetings, conference calls, and events as required; to include MS Teams. Reserve conference rooms as needed.
• Provide status updates on open action items. Assist with tracking deliverables and taskers.
• Other duties as assigned.

Qualifications

• High School degree and 4-5 years of administrative experience
• Working knowledge of DHA administrative and operating policies and procedures preferred.
• Proficiency in Microsoft Office Suite, including MS Outlook.
• Ability to use Defense Travel System (DTS).
• Ability to work well with a team, executing tasks in a timely and accurate manner.
• Ability to take initiative and work independently.
• Excellent communication and organizational skills.

Basic Compensation: $42,000 – $53,000

The salary offered within this range will be based on the selected candidates’ skills, experience, education, market data, and internal parity. DLH may offer other rewards that may include performance incentives and program-specific awards. An applicant’s salary history will not be used to determine compensation.

#LI-REMOTE

Benefits

DLH Corp offers our employees an excellent benefits package including – Personal Time Off (PTO), medical, dental, vision, supplemental life with AD&D, short and long-term disability, flexible spending accounts, parental leave, legal services and more. We want our employees to save for their future, therefore we offer a 401(k) Retirement Plan, which includes a matching component. DLH is dedicated to your career development, providing training to help drive success, with access to our best-in-class e-Learning suite for formal and informal learning, professional and technical certification preparation, and education assistance at accredited institutions.

EEO

DLH Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Title: Human Resources Assistant

Location: United States

Stanford University is seeking a 6-month fixed term, part-time (50% FTE) Human Resources Assistant (Administrative Associate 2) to provide administrative support for our erse population of employees in the Department of Medicine. We are seeking an inidual who values a high level of customer service, has exceptional attention to detail, sound judgment, and is eager to continuously learn. The Department of Medicine Human Resources (HR) team oversees day-to-day HR services for over approximately 1800 employees in 16 isions and a central operations unit. We are the first line of contact for employees, supervisors, and leadership within our department. The Human Resources Assistant will work under general supervision to support our dynamic team.

The Department of Medicine is committed to setting the highest standards for patient care, ground-breaking biomedical research, professional education, teaching, and training. We are devoted to advancing the science of medicine by developing new methods to prevent, diagnose, and treat all aspects of human disease and strive to provide compassionate and pioneering health care to all of our patients.

Duties include:

• Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures (e.g. new employee onboarding, unpaid student intern program)
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as offer letters and change memos
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training (e.g. HIPAA, harassment prevention)
• Perform human resources transactional support (e.g. timecard approval and adjustments, basic HR web forms, I-9 processing, HR reporting)
• Maintain digital personnel files
• Post and update job requisitions in Applicant Tracking System

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

• Knowledgeable of human resources laws
• Strong Microsoft Word and Excel skills
• Experience using PeopleSoft HRIS
• Experience using Smartsheet
• Experience working in a college or university setting
• Demonstrated success working in a fast-paced environment
• Bachelor‘s degree

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Proficient computer skills and demonstrated experience with office software and email applications
• Demonstrated success in following through and completing routine tasks
• Strong organizational skills and attention to detail
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize and multi-task

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks
• Frequently sitting
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds
• Rarely twist/bend/stoop/squat, kneel/crawl

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate. The expected pay range for this position is $44,000 to $77,000 per annum. The actual pay will be pro-rated based on the 50% FTE.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

EXECUTIVE ASSISTANT

(View all jobs)

Arlington, VA (Hybrid)

About GreyNoise

GreyNoise isn’t your typical Threat Intelligence company. Our vision is to create a more costly and frustrating world for cyber attackers by reporting their actions and origins at machine speed, enabling the security community to know more about attackers than they know about themselves.

Through our global honeypot network, we are often the first to see exploitation for new vulnerabilities, and share it with the security community and our customers. We don’t put our product behind a paywall that you have to jump through five calls and demos just to see – in fact, we are committed to providing the security community a free version of our product to explore. And we have an awesome team of cybersecurity experts who believe in our mission, working with each other closely to execute together.

At GreyNoise, we value:

• Curiosity
• Agency
• A passion for defending against the adversary
• Diversity in thinking and spirited collaboration
• A drive to get things done in creative ways

All positions are fully remote within the US, with optional office attendance at our DC area headquarters, unless otherwise specified. Applicants must have US work authorization.

The Role

The ideal candidate will be highly organized, have excellent communication skills, and be able to adjust priorities in a fast-paced, startup environment. Experience supporting C-Suite executives is required.

What You Will Do

• Provide advanced administrative support including screening mail and calls, scheduling appointments, maintaining the calendar, and coordinating internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Coordinate all logistics for domestic and international travel, including last-minute changes
• Anticipate and prepare materials needed by the CEO for conferences, appointments, meetings, calls, etc.
• May assist in the preparation of reports as required by contacting various company personnel at all levels to collect, compile, and analyze complex information
• Able to manage highly sensitive, confidential information with complete discretion
• Rely on experience and judgment to plan and accomplish goals
• Within established guidelines, make independent decisions regarding planning, organizing, and scheduling work
• Deliver exceptional service to all internal and external clients
• Additional duties as assigned
• Opportunity to travel with the CEO when requested

What You Will Bring

• Must have 4+ years of C-suite administrative support experience
• Must have startup experience
• Must be driven, tenacious, and excited about the role with a go-getter attitude
• Must have impeccable communication and organizational skills
• Strong relationship management skills, able to build a personal network throughout the company as a trusted team member
• Able to collaborate and interact with other executives and team members with professionalism and integrity
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error-free work; organized and detail-oriented with excellent follow through
• Able to juggle multiple schedules and projects at once
• Must be proactive and assertive in completing daily tasks
• Must take full ownership over responsibilities

Benefits

Equity in a high-growth, Series-A startup

100% covered health, dental, vision, and life plans for all employees

6 Competitive 401k employer match of 6%. This will be 100% matched and vested from day 1

Unlimited paid time off. To encourage time off from work and ensure overall employee health and wellness, GreyNoise strongly recommends each employee to take at least 120 hours of PTO (3 weeks) annually, including at least five consecutive business days

Remote-first culture. While we are headquartered in the Washington DC area, we have a distributed workforce — with the majority of our team working remotely from across the country

Equipment budget. Every new employee gets $3,000 to spend on equipment, so you can pick whatever works best for you

Paid family leave for all employees. We offer 4 months of paid leave (birth or adoption), plus 2 months of optional unpaid leave, so new parents have time to adjust to the new life (and work) schedule

Learning & development budget. All employees receive an annual $1,500 towards professional development related to their job function. The stipend can be applied to tuition, books, conferences, and more

Company offsites and monthly local hangouts to encourage team bonding

GreyNoise Culture

The hallmark of any great company is a palpable and viscous culture. The most important pillars of our culture are:

• Be transparent, honest, and objective. This is what it means to be clinical
• Empathize with customers, partners, and each other
• Learn from mistakes and share the knowledge
• The way feedback is delivered to one another matters as much as the feedback itself
• Good work-life balance is the key to sustained productivity
• The measure of a team member’s effectiveness is how well the rest of the team operates in their unexpected absence
• No such thing as a million dollar idea, only million dollar execution
• Out-innovate our previous selves

Check out our (work-in-progress) longform culture document.

Explainability

Any security product that is a black box that asks you to blindly trust it should raise red flags – we believe the same is true of your place of work. We obviously think GreyNoise is doing something unique, but don’t take our word for it – ask any of our 70+ enterprise customers, investors, thousands of happy users, or dozens of journalists who have cited GreyNoise over the past few years.

Why You Should Work at GreyNoise

• You enjoy identifying and solving hard problems
• You are comfortable taking an idea from concept to customer
• You are open to both explaining your stance and questioning others in a clinical, open-minded, and respectful manner
• You want to directly impact users
• You want to grow beyond your current skill set

Executive Assistant

ANYWHERE 

EXECUTIVE ADMIN

REMOTE – FULL TIME

About Us

At The/Studio, our vision is to empower iniduals, regardless of their expertise, to unleash their creativity and bring their unique ideas to life through the production of custom products. We are committed to delivering top-quality customized products that not only exceed expectations but also provide a seamless and awe-inspiring experience via our exceptional team and AI-integrated systems. By shouldering the manufacturing burdens, we liberate our customers to focus on their true passions, driving them towards remarkable success and fulfillment. Together, we turn dreams into tangible realities and shape a world where creativity knows no bounds.

Our headquarters are in Los Angeles, California, but we are a truly global company with team-members across the U.S., Europe, South America, Africa, and Asia/Pacific. We have gone to a fully remote working platform so that we can attract the world’s best talent.

All roles at The/Studio are 100% remote from anywhere in the world, as long as you have all your tools, and a fast, stable internet connection!

The Role

We are looking for a kick-ass Executive Assistant with experience in the fashion industry, who will support our CEO in a fast-paced environment. This role has a lot of potential for growth as apart from usual administrative and operational duties, the Executive Assistant will have the opportunity to lead ad hoc projects, particularly within the fashion industry.

Our ideal candidate is someone who is a self-starter who can pivot quickly and is not afraid to roll up their sleeves. Additionally, we’re looking for someone with proven experience in supporting executives in a startup environment and someone who is passionate about The/Studio’s mission, possesses a relentless curiosity and excels at converting ideas into action.

What You’ll Do:

• • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Coordinate and support all meeting logistics; includes catering, meeting logistics, meeting materials, etc.
  • Provide support to stakeholders, including coordination of transportation, accommodations, meeting preparation (preparing meeting materials) technical assistance
  • Communicates status updates on regular frequency to stakeholders as required
  • Maintains customer confidence and protects operations by keeping information confidential
  • Prepares reports by collecting and analyzing information
  • Works collaboratively with various internal departments to establish clear stakeholder expectations to ensure all deliverables are completed on-time
  • Responsible to maintaining accurate and relevant workflow procedures

What We’re Looking For:

• • Experience in fashion and business administration/options capacity required supporting a C-level role.
  • Bachelor’s degree (MBA preferred)
  • Proven ability to manage multiple tasks, projects, resources and dependencies in a fast-paced environment.
  • Maturity to handle confidential and/or sensitive information
  • Willingness to learn and share knowledge and experience across regional and organizational boundaries
  • Open mindset and flexibility towards change, unforeseen circumstances and engagement for continuous improvement
  • Excellent written and verbal communication skills
  • Excellent teamwork skills
  • Remote-ready: owns a desktop/laptop with at least 8GB of RAM, noise-canceling headset, and a stable internet connection with at least 20mbps speed, with a quiet space to take calls

The/Studio’s Company Values

Intellectually curious – possesses a natural disposition and comfort to ask questions, challenge the status quo, and a desire to get to the bottom of things’ if they see something not quite right

Self-motivated with a meaningful reason to deliver excellence

Good communication skills that enhance collaboration, minimize misunderstandings, and at a frequency that is appropriate for a remote team

Radical candor – Coachable, accepting of constructive negative feedback and willing to provide constructive negative feedback where applicable

Operates with a level of urgency – values immediate action where prudent, enables quick decision-making, swift problem-solving, and seizing opportunities in a dynamic business environment

Natural customer centricity – has an affinity to always start their train of thought or analysis with the customer’s perspective, bias towards talking to the customer to understand them

Results-driven – focuses on achieving and exceeding measurable objectives

Our Typical Hiring Process

Submit an application. IMPORTANT: Please submit your resume/CV in English

Initial Chat with Global Recruiter

Hiring Manager Interview

Assessment/Case Study – if applicable

Final Interview

Note that every role is different, so the process may vary depending on the requirements of the role. Regardless of the result, we always inform candidates via email.

At The/Studio, we know that our Company’s strength lies in the ersity of our team. The/Studio is an Equal Opportunity Employer and we welcome applicants from all backgrounds. Our policy is to provide equal opportunities for all applicants and iniduals regardless of protected characteristics. We prioritize and maintain a fair, inclusive and equitable workplace free from discrimination, harassment, and retaliation.

Executive Assistant (Part-time)

Location: US National

CONTRACT/ REMOTE

At Terraform Labs, we envision a multi-chain future – one in which decentralized blockchain economies can align incentives with one another by forming bilateral, mutually beneficial economic agreements, and launching a new chain takes mere minutes. Fueled by a passionate community and deep developer talent pool, the projects we create aim to enable the next generation of Web3 products and services.

Explore our projects:

Terra – an open-source, community-owned blockchain hosting a vibrant ecosystem of decentralized applications and cutting-edge developer tools

Alliance – an open-source Cosmos SDK module enabling the formation of bilateral, mutually-beneficial economic alliances between blockchains

Station – an interchain wallet simplifying the often complex, cumbersome process of interacting with multiple blockchain networks

Warp Protocol – a decentralized, on-chain event handler allowing users and protocols to queue transactions to be executed in the future when pre-set conditions have been met

Enterprise Protocol – a no-code solution for DAO creation and management, empowering decentralized communities to coordinate and manage their DAOs on Terra simply and easily

We are seeking a dedicated and highly organized Part-Time Executive Assistant to support our dynamic CEO. The ideal candidate will be adept at multitasking, proactive in anticipating needs, and flexible with their working hours to accommodate the fast-paced and unpredictable nature of the role

Responsibilities

• Schedule Management: Organize and maintain the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring efficient time management.
• Communication Management: Screen incoming calls and correspondence, responding or redirecting as necessary.
• Document Preparation: Prepare reports, memos, letters, and other documents.
• Meeting Coordination: Coordinate and prepare for board meetings, staff meetings, and other internal/external meetings, including preparing materials and taking minutes.
• Travel Arrangements: Plan and coordinate the CEO’s travel, including flights, accommodations, and itineraries.
• Event Coordination: Assist in planning and coordinating company events and functions.
• Confidentiality: Handle sensitive information with the highest degree of integrity and confidentiality.
• Administrative Support: Perform miscellaneous tasks as required, including but not limited to office organization, data entry, and expense reports.

Requirements

• 5+ years Previous experience in an executive assistant role or similar is preferred.
• Bachelor’s degree or equivalent experience.
• Strong organizational and time management skills.
• Proficiency in Google Workspace, Notion, and other standard business software.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks efficiently.
• High attention to detail.
• Proactive approach to problem-solving.
• Flexibility to adjust working hours based on the CEO’s requirements.
• A proactive and anticipatory attitude.
• A high degree of professionalism and ability to handle sensitive information with discretion.
• This is a part-time position. While there will be standard working hours, the nature of the role means that flexibility is essential, and occasional evening or weekend work may be required.

At Terraform Labs, we believe in building a freer financial system – one decoupled from centralized constraints, easy to build on, and seamless to interact with. If you share our passion for decentralized finance, we invite you to join us on our journey to set money free.

Terraform Labs Is an Equal Opportunity Employer. We do not discriminate against qualified employees or applicants because of race, color, religion, gender identity, sex, sexual preference, sexual identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, military status, or any other characteristics protected by local law or ordinance.

Title: Executive Assistant – Chief Operating Officer

Location: US National

Overview

Are you a Executive Assistant who would like to have a positive impact for millions of people? If so, we may have an opportunity for you!

TISTA associates enjoy above Industry Healthcare Benefits, Remote Working Options, Paid Time Off, Training/Certification opportunities, Healthcare Savings Account & Flexible Savings Account, Paid Life Insurance, Short-term & Long-term Disability, 401K Match, Tuition Reimbursement, Employee Assistance Program, Paid Holidays, Military Leave, and much more!

Responsibilities

• Facilitate the scheduling of appointments, coordinate meetings, and reserve conference spaces for personnel
• Perform meeting setup, including agenda preparation, meeting notes, and action item tracking
• Respond promptly to new, recurring, rescheduling, or cancellation requests, scheduling them on the same day they’re received
• Prepare and maintain interoffice correspondence, ensuring accurate filing and updating of administrative files and on-line databases
• Manage the disposition of outdated materials and organize the transfer of files to inactive storage
• Create, maintain, and improve operating procedures, methods, standards, and policy memorandum related to administrative functions within the service
• Make recommendations for necessary adjustments to enhance the achievement of service goals and objectives
• Monitor and manage the service email inbox, taking appropriate actions on each message to ensure timely responses and task completion
• Edit, prepare, and review recurring and one-time reports, suspense items, date-sensitive actions, and correspondence required for the service’s functions
• Ensure that final documents are properly routed or mailed after obtaining all required concurrence and approvals
• Answer incoming calls, take messages, respond to routine inquiries, and direct calls to appropriate staff members
• Copy, bind, collate documents, and oversee distribution and mailing as needed
• Organize travel arrangements, including preparing travel requests, for the Service Chief and employees. Ensure compliance with relevant processes and finalize travel vouchers after necessary steps have been taken
• Maintain and update various organizational artifacts, such as Objective & Key Results (OKRs), organizational charts, telework agreements, and more

Qualifications

• Demonstrated problem-solving and critical thinking skills
• Outstanding organizational and time-management skills with the ability to work efficiently and flexibly in a fast-paced environment with minimal guidance
• Professional demeanor. Ability to address iniduals and information with a high degree of sensitivity and confidentiality in various delicate, formal, or urgent situations
• Experience in organizing meetings, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support
• Demonstrated ability to achieve high performance goals in a complex and fast-paced environment
• Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders (e.g., staff, team members, external partners)
• Highly resourceful team-player with the ability to also be extremely effective independently
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Must possess high ethical values and passion for excellence
• Expert level written and verbal communications; proficiency in grammar, spelling and proofreading
• Ability to understand and interpret policies and procedures as well as apply them with consistency
• Working knowledge of telephone systems and standard office equipment

Education:

• Bachelor‘s Degree Business, or related field and 10 Years’ experience
• Eight (8) years of additional relevant experience may be substituted for education (18 years total)

Clearance:

• MODERATE: Tier 2S (Standard MBI)

Location:

• 100% Remote, USA
• Monday – Friday (8:00 AM- 4:30 PM CST Time)

Pay Range:

• The suggested pay for this position ranges from $38,145 to $70,625
• The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, and location
• Also, certain positions are eligible for additional forms of compensation, such as bonuses
• TISTA associates are eligible to participate in our comprehensive benefits plan!

Title: Company Secretary

Location: Global

LEGAL & COMPLIANCE LEGAL

FULL-TIME ONSITE OR REMOTE

REMOTE

Binance is the leading global blockchain ecosystem and cryptocurrency infrastructure provider whose suite of financial products includes the world s largest digital-asset exchange.

Our mission is to accelerate cryptocurrency adoption and increase the freedom of money.

If you re looking for a fast-paced, mission-driven organization where opportunities to learn and excel are endless, then Binance is the place for you.

Responsibilities

• Entity incorporation for international jurisdictions.
• Entity maintenance: work closely with cross functional teams, e.g. finance, tax and HR to support the business.
• Work alongside in-house lawyers on share transfers and capital injection projects.
• Draft board documentation, e.g. board minutes, resolutions, POAs.
• Coordinate and prepare for board meetings, committee meetings and general meetings, annual reports, interim reports, circulars and announcements.
• Assist with filing of annual reports and other statutory filing based on the filing timelines and the local requirements of each jurisdiction.
• Budget forecast and cost control on external company secretarial/ law firm spends.
• Assist with execution and filing of documentation, including corporate documents and contracts.
• Assist with any ad hoc tasks assigned to him/her.

Requirements

• Only candidates with solid experience in entity incorporation need apply.
• At least 5-10 years of working experience in handling company secretary tasks.
• Experience in handling board changes for the related group companies.
• Experience in drafting board minutes, resolutions, capital injections, etc.
• A degree or formal education in economics, finance, law, management.
• Prior work experience in a fast-paced tech environment.

Working at Binance

Be a part of the world s leading blockchain ecosystem that continues to grow and offers excellent career development opportunities

Work alongside erse, world-class talent in an environment where learning and growth opportunities are endless

Tackle fast-paced, challenging and unique projects

Work in a truly global organization, with international teams and a flat organizational structure

Competitive salary and benefits

Balance life and work with flexible working hours and casual work attire

Learn more about how Binancians embody the organization s core values, creating a unified culture that enables collaboration, excellence, and growth.

Apply today to be a part of the Web3 revolution!

Binance is committed to being an equal opportunity employer. We believe that having a erse workforce is fundamental to our success.

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